Permit #: SPEV-032294-2019 Application Date: 05/20/2019 Issue Date: City of Tulsa SPECIAL EVENT PERMIT APPLICATION
Summary of Event
Name of Event: Drillers Baseball Games Date(s) of Event: 8/1/2019-8/25/2019 Location Address: 201 N ELGIN AVE E Council District(s): 4 Event Description: Drillers Baseball Games & Fireworks Event Category: Athletic/Recreation Event Includes: Generator/Electricity, Beer/Alcohol Sales, Public Right of Way, Lane Closure, Live Entertainment, Food Sales, Fireworks/Pyrotechnics, Merchandise Sales, No Parking Signage, Private Property, Street Closure Anticipated Attendance: Total: 110500 Per Day: 6500 Anticipated Participants: Total: 110500 Per Day: 6500 Number of Events for Monthly Event: 17
Host Organization, Applicant and Professional Event Organizer Information Host Organization: Tulsa Roughnecks/Drillers Website: Chief Officer of Host Organization: Mike Melega Email and Phone: 918-744-5901 Applicant Name: Tulsa Roughnecks/Drillers Email and Phone: [email protected] 918-574-8378 Professional Event Organizer: Email and Phone: On-site Contact: Justin Gorski Mobile: 918-744-5901 Billing Contact: Tulsa Roughnecks/Drillers Phone: 918-574-8378 Billing Address: 201 North Elgin Avenue Tulsa OK 74120
1 Event Timeline and Lane/Street Closure Information
Event Setup: Date: 08/01/2019 Time: Noon Street Closure for Event Setup: Date: 08/01/2019 Time: Noon Street(s) to be Closed for Event Setup:
Event Start: Date: 08/01/2019 Time: 7:05pm Street Closure for Event Start: Time: Noon Street(s) to be Closed for Event Start: See maps for games and fireworks Run, Walk, Parade Start Time: NA Daily Event Hours: 7-10pm Post Game Fireworks Event End: Date: 08/25/2019 Time: 4pm Street Reopens after Event End: Date: 08/25/2019 Time: 4pm Event Teardown: Date: 08/25/2019 Time: 4pm Street Reopens after Event Teardown: Date: 08/25/2019 Time: 4pm
Secondary Permits Required Beer Sales, Alcohol Sales: Wine Sales, High point beer sales, Alcohol Sales, Low point Beer Sales Number of Food Vendors: 0 Number of Food Trucks: 0 Food Cooked on-site: Yes Fuel(s) to be used: Charcoal, Electric, Gas Number of Item Vendors: 0 Number of Service Vendors: 0 Number of Tents/Canopies: Provider and Phone: NA Number of Inflatables: 9 Provider and Phone: Tulsa Drillers Owned, Number of Amusement Rides: 0 Provider and Phone: NA Use of fireworks, rockets, lasers, or other pyrotechnics: Yes Provider and Phone: Imperial Fireworks LLC (918) 838-1079,
2 Security, Medical, Traffic Control, Crowd Management and Parking Plans Security and/or Police: Contact, Email and Phone: Praetoria Security (918)-574-8419 Mark Hilliard from Drillers for info (918) 574-8323 Medical and/or First Aid Services: Contact, Email and Phone: EMSA (918) 596-3007 Standard Medical Plan Traffic Control Barricade Company: Contact, Email and Phone: Drillers own barricades and signs Equipment Setup: Date:08/01/2019 Time: TBD Equipment Pickup: Date: 08/25/2019 Time: TBD Crowd Management Fencing Company: Contact, Email and Phone: NA Equipment Setup: Date: Time: Equipment Pickup: Date: Time: Parking Type: Street, Unpaved Lot, ADA parking available, Paved Lot Transportation Service: No service Transportation Service: Contact, Email and Phone: NA
Sponsor and Other Event Information Event Sponsor(s): Varies Name of Park and Location, if applicable: NA Drone: No Portable Toilets: Provider and Phone: NA Total Number of Portable Toilets: 0 Number of ADA Accessible Portable Toilets: 0 Equipment Setup: Date: Time: Equipment Pickup: Date: Time: Other information: See Game Schedule
3 Entertainment and Related Activities Number of Stages: Number of Performers/Bands: Performer/Band name and music type: Varies - Onsite Sound Amplification: Yes Start Time: TBD Finish Time: TBD Please describe the sound equipment that will be used for your event: In Stadium Speakers Sound checks conducted prior to the event: Yes Start Time: TBD Finish Time: TBD Describe hot air balloons, fire lanterns or similar devices used at event: NA Describe the use of any signs, banners, decorations, or special lighting used at event: Sponsor banners on the gates, stadium lights
Mitigation of Impact Please describe your plan for cleanup and removal of recyclable goods, waste and garbage during and after your event: ONEOK Field Cleaning Crew will clean, remove waste & debris during & after the event Number of Trash Receptacles: 50 Number of Dumpsters: 2 Number of Recycling Containers: 25 Cleanup Service Provider and Phone, if applicable: NA Equipment Setup: Date: Time: Equipment Pickup: Date: Time: Presented Event Concept to:
Avidavit of Applicant I certify that the information contained in this Application is true and correct to the best of my knowledge and belief. That I have read, understand, and agree to abide by the rules and regulations governing this Event. I agree to comply with all requirements of the City, County and State, and any other regulatory entity related to this Event. I agree to pay and be financially responsible for any costs and fees that may be incurred by the City of Tulsa due to the Event. I further agree to indemnify and hold harmless the City of Tulsa, and all City of Tulsa officers, employees, agents, representatives, from any claims (including cost of defending such claims) or damages that may arise from activities related to the Event. I understand that a Permit does not excuse my failure to comply with orders of law enforcement personnel, firefighters, City Event personnel, or emergency workers, and does not provide immunity from civil claims of third parties that are based upon injuries sustained at, or in conjunction with this Event.
Initials:
4 For City of Tulsa Special Events Committee Use Only
Date received: Date routed: Date for review:
Special Events Committee Recommendation:
Date routed to Mayor: Mayor's Recommendation:
Date routed to Council: City Council Approval:
Date Permit Issued: Comments:
5 SEASON 2019 SCHEDULE
APRIL MAY
ARK ARK ARK MID MID MID CC 7:05 7:05 7:05 7:05 7:05 7:05 7:05 ARK ARK SPR SPR SPR ARKFRI ARKFRI ARKFRI CC CC CC OFF ARK 7:10 ARK AM 1:05 11:05AM 7:05 11:05AM 7:057:10 7:057:10 7:056:10 1:05 12:05 7:05 7:10 BEDLAM 6:10
ARK SPR SPR SPR ARK ARK ARK ARK NWA NWA NWA ARK ARK ARK 2:10 6:30 11:10 11:10 7:05 7:05 7:05 2:10 7:05 7:05 11:05 7:05 7:05 7:05
OFF MID MID MID MID CC CC ARK SPR SPR SPR NWA NWA NWA 6:30 6:30 6:30 7:00 7:15 7:15 1:05 6:30 6:30 11:10 7:05 7:05 7:05
CC CC OFF NWA SPR SPR SPR ARK 2:15 6:15 7:05 OFF 6:30 6:30 7:10 7:10 JUNE JULY
ARK SPR SPR SPR NWA NWA NWA 5:30 6:30 6:30 6:10 7:05 7:05 7:05
ARK SPR SPR SPR ARK ARK ARK NWA SPR SPR SPR NWA NWA NWA 2:10 7:05 7:05 12:05 7:05 7:05 7:05 7:05 7:05 7:05 7:05 7:05 7:05 6:05
ARK OFF FRI FRI FRI AMA AMA NWA FRI FRI FRI MID MID 1:05 7:05 12:05 7:05 7:05 7:05 2:05 OFF 7:05 7:05 7:05 7:05 7:05
AMA FRI FRI FRI AMA AMA AMA MID MID OFF FRI FRI FRI MID 6:05 7:05 7:05 11:05AM 7:05 7:05 7:05 7:05 7:05 7:05 7:05 7:05 7:00
AMA TL 1:05 ALL STAR MID MID MID GAME OFF ARK ARK ARK OFF ARK OFF 7:10 7:10 6:10 2:00 6:30 6:30 6:10 7:05
AUGUST/SEPT. DAY GAMES April 8 | April 10 | May 6 NWA NWA NWA June 5 | June 19 7:05 7:05 7:05
HOME AWAY FIREWORKS NWA SPR SPR SPR NWA NWA NWA 7:05 7:05 7:05 7:05 7:05 7:05 6:05 AMA AMARILLO SOD POODLES SAN DIEGO PADRES ARK ARKANSAS TRAVELERS SEATTLE MARINERS NWA SPR SPR SPR SPR NWA NWASA CC CORPUS CHRISTI HOOKS HOUSTON ASTROS 2:05 7:05 7:05 7:05 7:05 7:15 6:05 7:05 FRI FRISCO ROUGHRIDERS TEXAS RANGERS MID MIDLAND ROCKHOUNDS OAKLAND ATHLETICS NWA OFF AMA AMA AMA CC CC 2:05 7:05 7:05 7:05 7:05 7:05 NWA NW ARKANSAS NATURALS KANSAS CITY ROYALS CC AMA SPR SPRINGFIELD CARDINALS ST. LOUIS CARDINALS 1:05 7:05 AMA AMA AMA CC CC 7:05 11:05 7:05 7:15 7:15 Texas League All-Star Game: CC 2:15 CC 2:15 June 25th in Tulsa, OK
Download the 2019 schedule to your device @ TulsaDrillers.com Tickets Available at TulsaDrillers.com | 918.744.5901 www.invarion.com Tulsa Drillers Games Drillers Tulsa Project: April to Sept. 2019 to Sept. April
Comments: Comments: p.m. to 11 7 a.m. Closure: Road Event Hours: See Game Schedule Parking Lanes not Shown | Drawing not to Scale Date:
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