The Chicago Cluster of Theological Schools

LIBRARIANS MEETING

AGENDA For June 12, 1973

9:30 a.m. BETHANY

1. Approval of May 15 Meeting Minutes and Agenda.

2. Periodicals Project - Where do we go from here?

2.1. BST, CST, LSTC and CTU could reduce some duplicate subsctiptions and bindings by mutual agreement,

2.2. BST, LSTC, CTS could start to "tool-up" for the periodicals center during academic year 1973-74 and hope that CTU would join.

2.3. Proposed study of use of Cluster periodicals should be undertaken. Should this be done at all Cluster libraries, at selected Cluster libraries?

2.4. Other suggestions or alternatives.

3. Appointment of Committee for definitions related to cataloguing, classi fication and technical services. (Members to be announced).

4. Approval of Due Dates for 1973-74.

5. Other Business.

MEMORANDUM

DATE: September 21, 1973

•0* Cluster Librarians

FROM: Office of CCTS Library Coordinator - Al Hurd

SUBJECT: CCTS Librarians meeting; Friday, September 28, 1973, at LSTC (Jesuit School of Theology is the host) beginning with lunch at the LSTC cafeteria.

The Cluster will host the librarians for lunch. We will probably have a special area or tables in the LSTC cafeteria where we can share lunch together. After lunch we will hold our meeting in the second floor Con ference room near the LSTC library.

I am afraid that we have lost sight of many plans over the long summer months so I would like to spend time at this meeting reviewing where we are and what we will be doing during academic year 73/74.

One futher request: Please bring any cards you have accumulated for the CCTS Union Catalog and Acquisitions list.

PROPOSED AGENDA:

1. Approval of June 12, 1973 minutes

1.1 Announcements of personnel or policy changes in libraries, if any

2. Autumn quarter courier service: schedule

2.1 Accountability for this system

3. Periodical use survey - Review

4. Joint Acquisitions - Proposals

4.1 Able Co. - Joel Lundeen 4.2 Baker Taylor 4.3 0. Hanassowitz Standing Order 5. Other Business to review

5.1 Myron Gohmon on binding equipment and cost 5.2 Committee on Definition for Cataloging and Acquisitions 5.3 Audio-Visual programs and Equipment 5.4 Anything else you have

MEMORANDUM

DATE: October 5, 1973

TO: CCTS Librarians

FROM: Al Hurd, Library Coordinator

SUBJECT: Policy on xeroxing articles for other schools, 1973-74.

The CCTS libraries agree to xerox materials within reasonable request and fair use practice for other CCTS libraries on a non-cost basis. This does not prohibit each CCTS library from following its own guidelines and policies in regard to their own faculty and students. If at any time this policy becomes disagreeable to one or more of the parties it can be reopened for discussion.

MEMORANDUM

DATE: October 3, 1973

TO: CCTS Libraries

FROM: Al Hurd, Library Coordinator

SUBJECT: Fall Courier for Hyde Park; Cost Analysis forms for Courier System

1. Courier Responsibilities

The following CCTS Libraries in Hyde Park have accepted responsibility for the Courier for Fall Quarter:

Monday - ICT Tuesday - ICTU Wednesday - ICLT Thursday - NO COURIER Friday - ICJST (Formerly Bellarmine)

Please try to run the courier between 3 and 4 p.m.

Please note further: ICLT/ICJST are having trouble with their teletype machine. They will put requests on the teletype and receive requests (on a temporary basis) between 1 and 2 p.m.

The courier to Oak Brook and DeAndreis will be announced very soon via a teletype message.

2. COURIER FORMS: How to fill in—

We have revised the courier cost analysis forms for fall quarter 1973. Please note that each school is represented in a "from-to (destination)" matrix. Have your courier fill in the date each time he/she does the courier. As he/she goes to each library they are to fill in under the appropriate matrix how many parcels, etc., say ICT is sending to ICJST or vice versa. Save these forms from each week and turn them over to the library coordinator at the end of the quarter. If you have questions about filling in the form contact my office. We are attaching a sample filled in form for your benefit. Thank you for helping with this study.

MEMORANDUM

DATE: October 5, 1973

TO: CCTS Librarians

FROM: Al Hurd, Library Coordinator

SUBJECT: Cluster Librarians Meeting 1973-74, § Acquisions Meeting 1973-74

Date For Cluster Librarians Meetings:

October 22, 1973, 9:30, Northern Baptist Seminary November 15, 1973 (Thursday) December 14, 1973 (Friday) January 15, 1974 (Tuesday) February 15, 1974 (Friday) March 15, 1974 (Friday) April 15, 1974 (Monday) May 15, 1974 (Wednesday) June 15, 1973 (Friday)

Dates of Acquisitions Meetings:

1973: October 22 November 5, 19 December 3, 17

1974: January 7, 21 February 4, 18 March 4, 18 April 1, 15, 29 May 13, 27 June 10

Date: October 5, 1972 To: CCTS Librarians From: Al Hurd, Library Coordinator RE: Library Budget Analysis 1973-74

It is time to update our records on each CCTS Library's Budget for the current fiscal year. Please fill in the amounts for the budget categories provided below. If you need assistance please contact your business manager.

You will note that some new categories have been added while others have been altered from previous years. These changes reflect our attempt to get at the different ways the seminaries handle internal accounting procedures.

Months covered by your Schools fiscal year Full time Equivelent Number of Students Wages and Salaries .... Contributed Services,...... Fringe Benefits... Supplies & Postage. Books. •••••• • ••••, Periodicals * •••••••••• • •... Binding. ••••••• Microform/Microfilm .., Tapes/Phonodiscs ••••. Audio Visual.. • ... Telephone & Teletype. Special assessments Library Institutional Memberships...... ,,.....,.,.... Professional Allowences Total Library Budget Total Seminary Budget (less Auxiliary Enterprises and Student Aid)

Please return these sheets to my office at LSTC by Nov. 1, 1973. Thank you for your cooperation in the gathering of this data.

Bellarmine School of Theology - Bethany Theological Seminary - Catholic Theological Union Chicago Theological Seminary - DeAndreis Seminary - Meadville Theological School Lutheran School of Theology at Chicago - Northern Baptist Theological Seminary OFFICE OF THE COORDINATOR 1100 EAST 55TH STREET CHICAGO, ILLINOIS 60615 <* TELEPHONE 312 667-3500

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October 30, 1973

Mr. Stanley McElderry Director of the University Library The Joseph Regenstein Library University of Chicago Chicago, IL 60637

Dear Mr. McElderry:

Nearly a month ago I was contacted by the 'Regenstein Interlibrary Loan Department in regard to existing interlibrary loan policies between Regen stein and the Chicago Theological Seminary. The phone conversation I had with your staff person, Ms. Jan Sheffner, was most useful in terms of re viewing with her past and present loan policies between our two institutions A mutual concern we both shared was how the exchange of books requested on interlibrary loan by Regenstein might be more expeditiously exchanged other than the iisna] mail ?nd fBcultv exchange services.

First let me express my understanding of the current policies and practices between the University of Chicago's Regenstein Library and the Chicago Theological Seminary in regard to student, staff and faculty use and privileges. Then suggest how interlibrary loan service between Regen stein and the Chicago Theological Seminary could be improved. In my capacity as Library Coordinator for the Chicago Cluster of Theological Schools, I would like to raise the same issue of University of Chicago faculty, staff, and student use of the library resources of the Chicago Cluster of Theological Schools. Finally, I would like to raise the issue of cooperation of library collections especially in the area of religion.

Presently the Chicago Theological Seminary has contractual arrange ments with the University of Chicago which enables CTS students to regis ter for course work at the University. Within this contractual arrange ment between the two institutions is a provision for faculty and students to use the library resources and to other University services for which basic service fees are paid. On the other hand the Chicago Theological Seminary's Hammond Library does not have a reciprocal agreement with the University in regard to University faculty, staff, and students use of its library resources. Because of the demands placed on the CTS library re sources by University faculty and students we. have pursued a twofold policy during the last three years. To University faculty and staff CTS' library has extended quarter borrowing privileges for books. University students may use books or serials at tlie CTS library. Lending privileges are ex tended to those University students who pay a ten dollar a quarter library use fee.

BHi.irnii!)'.-T>.'h'.-!o*iy -• Si.'tli.'snv T!ii'o!-'!i!;:;i! &'min,i!y • C-iihnhc: T'K-olocjiral Union Chicago TheoiO'jic.s! Si-'sniiidiy - DuAndieis Seminary - Moadvillu Thuoiouical School Lu-lu'idii i>. iiwui O: I tn-ui'j'j-/

This CTS library policy in regard to the use of its library resources by University faculty and students has been in my estimation fair and worked well. The main problem in the past as well as the present is that under any policy CTS pursues it has no administrative liaison with the University to assist in the return of books from delinquent borrowers. The latter point we realize is one faced by all lending libraries.

For those few interlibrary loans initiated by Regenstein for CTS lib rary materials I would suggest that the standard interlibrary form be used but that it could be picked up by our Cluster courier once we were notified by a telephone call and then returned to Regenstein by the same courier. The Cluster courier operates four days a week between the Hyde Park seminaries.

Let me now turn to the broader issue of University of Chicago faculty, staff, and students use of the library resources of the Chicago Cluster of Theological Schools. I am enclosing some descriptive materials about these library resources and the Cluster Library' Development Program. Tlie library use policy of those Chicago Cluster Schools located in Hyde Park--Catholic Theological Union, Chicago Theological Seminary, Jesuit School of Theology, Lutheran School of Theology, and Meadvill/Lombard--approved by the Cluster librarians and by our governing Cluster body the Common Council, is similar to CTS' policy with some modification. The policy of the Chicago Cluster libraries is to extend its library resources to University faculty on a non- fee basis. University students may use Cluster library resources at any of the Cluster libraries. However, if University students want borrowing priv ileges at any one Cluster library they must purchase a ten dollar per quarter library use identification card. This card entitles the holder to borrow books from any of the Hyde Park Cluster libraries. This charge we thought necessary first as prohibitive factor so that we do not have too many out side users. Secondly, this minimal charge is used to replace books that we cannot get back from University students. (I am enclosing a copy of this policy for your record.) As the Cluster Library Coordinator I feel at this time this policy is fair to all parties. If you disagree or have sugges tions for improving lending privileges and use of library resources between the University and the Chicago Cluster communities we would like to discuss them with you.

Finally, the Cluster librarians are interested in and open to cooperating in the mutual development our library collections in the area of religion as well as others that you might suggest.

Thank you for your consideration of these matters. If I can be of further assistance in carifying the above policies and proposals please let me know.

Sincerely yours,

"*»-i__»

Albert E. Hurd Librarian of Chicago Theological Seminary .Library Coordinator of the Chicago Cluster of Theological .Schools

AEHrpje Enc 1. OFFICE OF THE COORDINATOR 1100 EAST 55TH STREET CHICAGO, ILLINOIS 60615 • TELEPHONE 312 607-3500

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November 2, 1973

Rev. Paul Roten, Chairman Chicago Area Theological Librarians Associated Mennonite Biblical Seminaries 3003 Benham Avenue Elkhart, IN 46514

Dear Paul:

I appreciated very much your phone call of October 31 and your concern about the issues I raised in regard to the CATLA Union List. It seems to me that the issue is not whether CATLA negotiates with the CCTS for some special exceptions to the way in which the CATLA Union List is now being produced. We are as CCTS librarians speaking in one voice about whether the vote at the October 19, 1973 meeting to proceed with a manually produced CATLA Union List is constitutional. Secondly, whether the institutional membership of CATLA fully understood at the time of the vote that the manu ally produced list would have no updating in regard to additions and dele tions of titles and holdings by member schools. How to address these issues seems to be up to the CATLA Executive Committee but clear in terms of con- situtional provisions:

1. The Executive Committee could ignore the issues we have raised and proceed according to the October 19, 1973 CATLA vote which we main tain to be unconstitutional.

2. They could send a letter to the institutional members of CATLA ack nowledging the constitutional error and explain in more detail that the current production method of the CATLA Union List does not pro vide for additions and deletions of titles and holdings, and request whether these institutional members want a special meeting to re view the entire project again in light of the issues we have raised.

3. Or a special meeting of all members could be called to discuss the entire project, again and argued through with institutional members voting to proceed with the project as it is now being done or work through a modification of it.

4. As to editorship. Newland Smith has given extraordinary time and - care to this project. Certainly, if it was the desire of the insti- , tutional membership to update the manually produced list, Newland would need additional help or assistance. This kind of help and assistance, I think is available, but we do not know who without asking. Also, I hope the fact that a honorarium to the editor has not been forgotten in regard to the project.

L-.JIif.mice Cchoo! of 1 f.;-~-ik:.<:y - n»?h:rs/ i heolo.jica! feniin^y •-. Catholic Theologica! Union Chicago Theological Scminaiy — DeAndreis Summary - Muadtfillo Theological School Lutheran School of Theology at Chicago -- Northern "Baptist Theological Seminary Rev. Paul Roten 2. November 2, 1973

Hopefully, this helps clarify the issues as we see them from our pre vious letter and for the future of this CATLA project. We all want the CATLA List produced and I think are willing to assist. But we want the final list to reflect the decision making process of the CATLA institutional members.

Sincerely, OLfbJu Al Hurd Library Coordinator

AH:pje OFFICE OF THE COORDINATOR 1100 EAST 55TH STREET CHICAGO, ILLINOIS 60615 • TELEPHONE 312 667-3500

\ A X X

October 25, 1973

Rev. Paul Rotan, Chairman Chicago Area Theological Librarians Associated Mennonite Biblical Seminaries '3003 Benham Avenue Elkhart, IN 46514

Dear Paul:

Let me express in writing the concerns I have as well as those of the Chicago Cluster librarians about the decision of the CATLA Executive Com mittee to proceed with the manual production of the CATLA Union List of periodicals. We realize, in part, that membership action was taken at the October 19-, 1973 CATLA meeting that would seem to sanction the manual pro duction of said list. But we think substantial reasons exist to challange this action on constitutional grounds.

Our brief against the decision to manually produce the CATLA Union List of serials is as follows:

1. The announcement that the Executive Committee's decision to manually produce the CATLA Union List of Serials represents a serious shift from the original intentionality of the enabling motion to produce a computer generated union "list voted on at the October 1969 meeting.

2. The Executive Committee did not in its presentation at the October 19, 1973 CATLA meeting explain to the membership how (or if at all) the manual list would handle titles dropped or added by member schools, changes of titles or holdings, etc. The conclusion one draws from this (and verified in further discussion with Mr. Newland Smith) is that these important kinds of considerations have not been given in regard to the manual production of the CATLA Union List. The result then, if the manual list is completed in its present form, is a union list four years out of date at the time of production and incomplete in titles and holdings.

3. The suggestion was made by a member of the CATLA Executive Committee at the October 19, 1973 meeting that Mr. Albee's motion made at the May 4, 1973 meeting empowered the Executive Committee to take any action necessary to get the Union List printed. I have questioned Mr. Albee about the intentionality of his motion. He stated that his intent was that the Union List be printed by computer. On the other hand, his motion could be construed to mean that (and in broad inter pretation) the Union List could be printed out in any form decided on by the Executive Committee. Again, the decision of the Executive Committee to proceed with the manual production of the Union List was

Bellarmine School of Theology - Bethany Theological Seminary - Catholic Theological Union Chicago Theological Seminary — DeAndreis Seminary — Meadville Theological School Lutheran School of Theology at Chicago - Not them Baptist Theological Seminary Rev. Paul Roten 2. October 25, 1973 c

such.a significant shift from the Albee motion that I feel the CATLA institutional membership should have been notified of the Executive Committee's decision and not have been presented with a fait accompli at the October 19, 1973 meeting.

4. Finally, I challange the current decision to proceed with a manually produced list on constitutional grounds. First, there is the issue of funding, undertaken by four member seminaries of CATLA. Secondly, there is the constitutional issue of institutional member voting on funding for projects undertaken by CATLA. I challange the voting procedure that occurred at the October 19, 1973 meeting for the funding of the manually produced Union List as well as the project as it now stands under Article VII of the CATLA constitution which states: "Each dues paying personal member shall be entitled to one vote except in the case of funded projects sponsored by the Association when only dues paying institutional members shall be entitled to vote."

All of the above issues were discussed at length by the Chicago Cluster librarians at their October 22, 1973 meeting. I herein include the senti ment and action taken by the Chicago Cluster librarians at their meeting:

"Moved that the librarians of the Chicago Cluster of Theological Schools at their regular meeting at Northern Baptist Seminary on October 22, 1973, express to the Executive Committee of the Chicago Area Theological Library Association their very serious concern over the constitutionality .of the action taken at the October 19, 1973 CATLA meeting. Particularly • with regard to the authorization of the manual production of the CATLA Union List of Serials, and its funding which clearly violates Article VII of the CATLA constitution which calls for a vote by institutional members only for such projects. We strongly urge that the manual pro duction be halted and a special meeting of CATLA be called to decide in a constitutional manner whether a manually produced list should be genera ted, what its form should be, including methods of additions, updating and funding."

The motion was seconded and passed by unanimous vote.

We hope the Executive Committee will respond in a positive manner to the above concerns and call a special meeting whereby these issues can be resolved.

Sincerely yours, (HUM, Al Hurd Library Coordinator AH/pje cc: Mr. Alva Caldwell, Vice-Chairman &a.vrezfiZ Ms. Elvire Hilgert, Secretary /yi

MEMORANDUM

TO: CCTS Librarians

FROM: Al Hurd, Library Coordinator

RE: CCTS Library Budget Data 1974/75 and Budget Expenditures for 1973/74

DATE: November 4, 1974

This year I am asking for two separate reports of data relating to projected library budgets for 1974/75 as the actual audited expenditures for Cluster li braries for 1973/74. In addition to the budget line items for 1973/74, I would like to know the number of periodical subscriptions by purchase and gift and the number of volumes added to your collection during this period.

Please note some categories have been added this year. You will have to ask your business office about the amounts for total seminary budget less auxiliary enterprises. If you need further clarification of this report please let me know.

PLEASE RETURN THIS REPORT TO MY OFFICE BY NOVEMBER 15, 1974.

REPORT A. Budget Categories for 1974/75

Wages, Salaries Contributed Services 5 Staff Benefits Supplies/Postage. Library of Congress Cards Photocopying Equipment Equipment Repair. Telephone/Teletype Insurance (book collection) Space costs (include if charged to library the following: utilities, housekeeping, and liability insurance) Periodicals ZZZZZZZZZZZZZZZ Books __^ Binding Microforms Tr-! Audio-Visual Materials (film, tapes, phonodiscs, etc.) ZZZZZZZIZIZZ~~ZZ Special Assessments Institutional Memberships Professional Allowance Total Library Budget Total Proposed Seminary Budget 1974/75 (less Auxiliary Enterprises and Student Aid) Other data for this report: Number of full time faculty 1974/75: Number of part time faculty 1974/75:

Bellarmine School of Theology — Bethany Theological Seminary — Catholic Theological Union Chicago Theological Seminary - DeAndreis Seminary — Meadville Theological School Lutheran School of Theology at Chicago - Northern Baptist Theological Seminary REPORT B. Audited (actual) Budget Expenditures for 1973/74

Wages, Salaries Contributed Services Staff Benefits Supplies/Postage Library of Congress Cards Photocopying Equipment Equipment Repair Telephone/Teletype Insurance (book collection) _. Space costs (include if charged to library the following: utilities, housekeeping, and liability insurance) Periodicals Books ___^ Binding Microforms Audio-Visual Materials (film, tapes, phonodiscs, etc.) Special Assessments Institutional Memberships Professional Allowance Total Library Budget Totai~Pr0posed-™Seminary- Budget 1974/75 ^'jjJt^ Ca^^^^ 6*pA£WiU l©^ i^p-ihs (less Auxiliary Enterprises and Student Aid)

Other data for this report: «^ Number of volumes July 1, 1975:

Number of volumes added for 1975/74

Number of periodical titles by subscription 1975/74: gifts 197-3/74: if x The Chicago Cluster of Theological Schools

MEMORANDUM

DATE: November 12, 1973

TO: IObB, IObNB, ILeD

FROM: Al Hurd, Library Coordinator

SUBJECT: Standing orders for Monograph Series

Enclosed are two items: 1) a xerox copy of the CCTS standing order file for monograph series; 2) a suggested list for new monograph series and serials. This Friday the Hyde Park Schools are going to review these lists in liew of their regular acquisitions meeting. Any suggestions on further input in terms of titles or desirability of titles would be helpful. You may want to review on the west side these standing orders and attend the Friday morning meeting. Thank you for your time and cooperation.

TO: CCTS Librarians

FROM: Al Hurd and Brian Zakem, Cluster Library Consultant

SUBJECT: Systems Analysis Program and Process

SYSTEM: Collection Development Profile/Cluster Joint Acquisitions Program

BACKGROUND: A preliminary systems analysis project was initiated in July 1973 by Al Hurd. He engaged Brian Zakem as a Cluster Library Consultant. Mr. Zakem was charged to do a preliminary systems analysis of all Cluster Library Collections. This charge was for the exploration of statistical (quantitative) and qualitative (topical) tech niques that would most efficiently and effectively be utilized to ascertain:

1. the quantitative and topical "profile" of each collection (8 in all) of the Cluster libraries, its strengths and weaknesses, on an on-going process, and com paring any one library profile or "batch" of data with;

2. The profiles of the other 7 collections, quantitatively and topically.

This project was viewed as a prelude toward setting the foundation for a Cluster-wide library systems analysis program whose purposes are as follows:

1. To ascertain the quantitative and/or topical characteristics (of the entire popu lation of titles) of each collection in comparison to itself and all other collec tions in the Cluster. Thus, once determined (and still to be completed) to;

2. monitor each collection (subsystem) by systematically recording all titles that are added and removed from each collection daily, on a semiannual accounting basis, thus twice a year, all new titles and removed titles quantitatively and topically would be tallied for up-to-date shifts or movements in characteristics of all Cluster library collections. This would be done in order to;

3. provide easy access (manually or by computer information and retrieval system) of all Cluster topical and quantitative resources in order to;

a. facilitate Cluster joint acquisition policy and maximize acquisitions, as well as

b. accurately and precisely directing any user of the Cluster library resources to the most satisfactory collections and or subcollections of desired resources, and;

4. when Cluster librarians deem the needs arise, to redistribute Cluster library resources (money, time, books, personnel, physical plant, etc.) to more satisfac torily meet the needs of the constantly changing consumer population in all Cluster seminaries and interrelated institutions.

METHODS/PROCESSES:

Stage 1: Raw Data Collection of each Cluster Library's entire collection, exploratory analysis and monitoring of each collections new acquisitions/removals.

This stage would begin as soon as funding is available (desirably beginning Winter Quarter 1974) by holding a half-day conference-workshop. Participants should in clude: 1. All Cluster librarians and Cluster Library Coordinator (9), 2. the Program's Consultant (1), 3. the Cluster Coordinator (1), and 4. two staff members of each Cluster library collection (16) -- 27 total.

This workshop-Conference would be designed to:

1. Orient all participants to the Program in general and 2. teach selected participants the realitive simple styles of:

a. raw data collection, b. exploratory analysis, and c. monitoring their recent collections, their new collection development through the process of new title additions and removals.

Stage 2: Would begin when all raw data from all Cluster libaries is collected, ana lysed exploratorily, and monitored for new acquisitions and removals. (Plan for approximately 1 month lag time between Stage 1 and Stage 2). Stage 2: Consul tant would, in conference with the Cluster Coordinator and Library Coordinator, do a confirmatory analysis on data thus far collected and exploratorily analysed. Results would be fed into all Cluster librarians for review and consideration. Recommendations for streamlining Cluster library resources (time, personnel, etc.) would be designed to more satisfactorily utilize Cluster library resources for the needs of the consumers (this process would be on a basis of three times a year for the first year, initially, 6 months later and at the end of the first year program, then twice a year thereafter).

Stage 3: The Cluster Consultant would be available for consultation for any related questions or problems, on a continual basis, until services are no longer deemed necessary for the stable functioning and maintenance of the program.

FUNDING:

For Stage 1 the cost to the Cluster libraries would be:

1. $50.00 for paper and materials 2. $150 for consultants services in

a. planning conference/workshops, b. organizing materials, and c. directing conference meetings and teaching workshops

For Stage 2 and 3 the cost of Consultants services would be:

1. $500 semiannually 2. $1,000 per year, which is inclusive of stage 2 and 3 as described. The Chicago Cluster of Theological Schools

LIBRARIANS AGENDA

November 15, 1973, 9:30 a.m. Bethany Theological Seminary

1. Approval of October 1973 Minutes

1.1 Additional Agenda Items/to be placed under item 5 below

2. Survey of Acquisitions £ Processing Costs

2.1 Acquisitions Meetings/Monograph Series/Serials

2.2 Explanation of forms for gathering data

3. Proposal for completion of Library Profile

3.1 Review of Work Complete 3.2 Discussion of costs assessments to complete confirmatory analysis 4. Review of Cluster Library Monthly Meetings § Library Planning

5. Other Business

5.1 Classification of Oakbrook to Hyde Park Courier; and DeAndreis to Hyde Park 5.2 Subcommittee on standards and definitions to meet after preliminary review of current standing orders for monograph series, serials, annuals, congresses, etc. 5.3 U of C relations 5.4 CATLA Union List.

Bellarmine School of Theology — Bethany Theological Seminary — Catholic Theological Union Chicago Theological Seminary — DeAndreis Seminary — Meadville Theological School Lutheran School of Theology at Chicago — Northern Baptist Theological Seminary THE UNIVERSITY OF CHICAGO THE JOSEPH REGENSTEIN LIBRARY 1100 EAST S7TH STREET CHICAGO • ILLINOIS 60637

November 16, 1973

Mr. Albert E, Hurd Chicago Cluster of Theological Schools 1100 East 55th Street Chicago, Illinois 60615

Dear Mr. Hurd:

Mr. McElderry has referred to me your letter of October 30, I have discussed the questions that you raised in this letter with Mrs, Longstreet of our Reference Department and we see no basic difficulty with the present policies which you out lined on the last paragraph of the first page and subsequent paragraphs. There is some uncertainty about as to whether all CTS students pay a fee at the University and hence receive University ID or not. In any case, we seem not to have had any problems on this point.

I was a little concerned that you have had problems with delinquent borrowers from the University. Let me ask that you bring any of these which arise or which may exist at the present, to my personal attention. I will see whether we can't use the sanctions the University Library has to obtain better adherance to your regu lations, I should also add that I see no difficulties in your charging University of Chicago students for borrowing privileges from your library.

As you are probably aware, the University's relationship with the individual members of the Cluster vary greatly from fairly close cooperative arrangements such as those with CTS to virtually no relationship with others such as the CTU and Bellar mine School. I think it would be highly desirable if we could work out a common policy from our side as to the use of our facilities by the faculty, students and staff of the Cluster schools. The issues are complicated, however, as you probably know by the fact that Cluster schools are interested in and presently in some cases, pay for services over and above those offered by the library, i.e. health services, athletic facilities, etc. I intend to draw up a proposal in the general area and if I can get acceptance in the Library and the University I will get back to you with hopes of firming up the specifically library relationships between the Cluster and the University. I can't, at this point, predict exactly when this might be, but hopefully, I should be able to get back to you soon after the first of the year at the latest.

In the meantime, we are adopting the following guidelines for continuing the present relations with the Cluster schools:

TU - The University of Chicago Library will not normally- borrow materials under in terlibrary loans from Cluster schools for use by our students. Instead, we Mr. Albert E. Hurd November 16, 1973 — p. 2

will refer them directly to the Cluster library with the understanding that the students will be able to use material in the owning library. In cases where the requesting student needed to have home use, or could not get to the Cluster library, i.e. those outside Hyde Park., we could continue to use standard ILL channels. I would expect that these would be very- rare occa^ sions.

I2J Since you have indicated that U of C students may use books or serials in the libraries without fee, I don't think it will be necessary to send individual letters requesting such access unless it is felt necessary by the librarians of the Cluster schools. We will not, in the future, be using Infopasses, since none of the Cluster schools are apparently members of the Illinois Regional Council. I might add parenthetically that there should be an advan tage to your investigating membership in the Council for the Cluster.

I do hope all the above sounds acceptable to you. If it does not, please do not hesitate to let me know. I will get back to you on formalizing relations with, the Cluster generally as soon as. possible, as outlined above.

Robert C. Miller Associate Director for General Services

RCM; cm The Chicago Cluster of Theological Schools

FOR DISCUSSION AT THE NOVEMBER 28, 1973 COMMON COUNCIL MEETING

FROM: Al Hurd, Library Coordinator

SUBJECT: Additional funds to complete Cluster Library Profiling Project and Model for Joint Acquisitions/Processing Center.

Introduction

At their November 15, 1973 meeting the Cluster librarians reviewed the library profiling project which was begun in the summer of 1973 by the Cluster Library Coor dinator. This project is a continuation of the library systems analysis that we have been working on for nearly two years. The Cluster librarians response to this pro ject was favorable. They expressed a desire to have it completed and use its find ings to improve the Cluster library development program. As in all projects the pro blem now faced is the need for additional personnel and funds. Before turning to the specific requests for these additional items let me briefly review the project to date.

Collection Development Project: Profiling

During the summer of 1973 the original design for developing collection profiles of each Cluster library was done by the Library Coordinator and Mr. Brian Zakem who was hired as a project consultant and data analyzer. Together we devised a methodology (with collection data gathered from CTU) for profiling the collection strengths and weaknesses of any one Cluster library. We gathered data and did an exploratory ana lysis (the first stage) of three collections in Hyde Park (JSTC, LSTC, CTS) and one collection in Oakbrook (Bethany).

The second stage of the project involves a comfirmatory analysis of data from stage one. From this final analysis we can achieve the following objectives: 1) a collection profile of each participating Cluster library that gives the quantitative and/or topical characteristics of each collection so that it can be compared for sub ject strengths and weaknesses with all other participating Cluster library collections; 2) the collection profiles will be used to facilitate Cluster joint acquisition policy and maximize existing collection strengths through the acquisitions process; 3) it will accurately direct any user of the Cluster library resources to the most satisfactory* collection or subcollections of desired resources, and; 4) it will be useful when Cluster librarians in consultation with their administrators deem it advantageous to to redistribute resources (such as money, time, books, personnel, physical plant, etc.) to more satisfactorily meet the needs of the constantly changing demands placed on the Cluster library network.

Costs

Personnel: 1) each library will be requested to have two people trained in gathering raw data and doing the exploratory analysis stage. This stage will take about two weeks of clerical time. Funds for this would come out of each individual Cluster library budget.

2. Employment of Mr. Zakem to teach the methodology of data collection, and the exploratory analysis, and to do the confirmatory analysis analysis would cost each library an additional $200.00 each. Bellarmine School of Theology — Bethany Theological Seminary — Catholic Theological Union Chicago Theological Seminary — DeAndreis Seminary — Meadville Theological School Lutheran School of Theology at Chicago — Northern Baptist Theological Seminary Library Report 2. Nov. 28, 1973

Alternatives that require discussion and approval by the Common Council

1. A Cluster library can decide to or not to participate in the profiling pro ject.

2. If it decides to enter the profiling project than the Cluster Library Coordinator requests that each Cluster library or institution provide the additional $200.00 in funds, and necessary personnel, or

3. The Cluster budget be reviewed to see if the funds can be found in the 1973-74 operating budget to fund stage 2 of the study. The Chicago Cluster of Theological Schools

MEMORANDUM

DATE: December 5, 1973

TO: CCTS Librarians

FROM: Al Hurd, Library Coordinator

SUBJECT: Special Evening Meeting for December 11, 1973

At the November 28, 1973 Common Council Meeting the system study for library profiling was approved. Each institution is to pay the Chicago Cluster $100.00 for additional consultant fees. The current Cluster budget will pay up to an additional $100.00 for each library under going the profile study.

Mr. Zakem would like to meet as many of the Cluster librarians as possible at the December 11, 1973 meeting. Because of many conflicts, we are scheduling the meeting for 7:30 p.m. at LSTC in the Library Lounge. Please plan to come, if you cannot make it please let me know.

Thank you.

MEMORANDUM

DATE: December 10, 1973

TO: CCTS Librarians

FROM: Al Hurd, Library Coordinator

SUBJECT: Cluster Library Profiling Workshop

Please mark your calanders for Saturday morning January 5, 1974 for all Cluster librarians and two library staff personnel to attend the library pro filing workshop. We plan to begin at 8:30 a.m. and finish by noon. The workshop will be held at the Lutheran School.

At the workshop the Cluster will provide all the necessary profiling materials your individual library will need to compile data and do the exploratory analysis stage.

Mr. Zakem will teach all the necessary methodology. You will gather data at this workshop and then compile it into the form needed for the explora tory analysis stage under his supervision.

If you cannot possibly arrange for yourself and staff to be at this workshop please let me know immediately.

MEMORANDUM

DATE: December 10, 1973

TO: CCTS Librarians

FROM: Al Hurd, Library Coordinator

SUBJECT: CCTS Periodical Survey Materials: System 200

Enclosed are the instructions for the CCTS periodical survey, survey forms, a list of titles to be excluded from the study, and sufficient infor mation handouts for your faculty, students and other library users. Please see that the last item reaches all of your faculty and student body, keep extras to hand out in the library and post in your periodical collection.

INSTRUCTIONS:

Because we are late in getting the survey underway I think we should try to back up and put questionnaire forms on quarterlys or titles that started in Summer and/or Fall 1973.

1) As you receive a periodical and check it in please fill out the top portion of the questionnaire form with the following data: Your library code, date you are attaching questionnaire, periodical title, volume and number and year. Leave the serial code blank.

2) Attach them to the front cover of the periodical by stapling or paper clip, which ever you prefer.

3) As volumes are completed for the bindery remove the questionnaire and put in alphabetical order by serial title. Or accumulate the question naires as they are completed and turned in at you circulation desk. When a completed questionnaire is turned in by a patron be sure to put a second questionnaire on that title.

If you have any problems or questions please contact me at 667-3500, ext. 265.

TO: All Cluster Faculty, Students and Other Cluster Library Users

FROM: Chicago Cluster of Theological Schools Library Coordinator

SUBJECT: Use of Cluster Library Periodical Collections

The Cluster librarians are initiating a user survey of the current periodical titles now received by each Cluster library. The purpose of this survey is to mea sure the use (use being defined as number of articles read and/or photocopied) of each individual Cluster library's periodical collection. This study will continue the work already underway in regard to our periodical collections. The data gath ered from this study will help the librarians plan for better periodical resources in the future.

We request that when you use a periodical in your home library or any Cluster library that you fill out the brief questionnaire attached to the front cover of each periodical. The questionnaire is brief and will not require a great deal of time.

The results of this survey will be published by the Office of the Library Coordinator.

We appreciate your time and cooperation in answering the questionnaire for this study.

System: 200 12/73

CCTS SYSTEM ANALYSIS LIBRARY PROFILING PROJECT INVENTORY OF WORK

COMPLETED AND REQUIRED

OUTLINE OF PROJECT STEPS:

Step 1. Raw Data Collection Step 2. Stem § Leaf - Exploratory Analysis Step 3. Rank Order Step 4. Monitoring Step 5. Confirmatory Analysis

School Steps Completed Steps Required

ICJST 1,2,3 4,5

ICLT 1,2 2 (stem § leaf), 3,4,5

ICME None 1,2,3,4,5

ICT 1,2,3 4,5

ICTU Data Dated 1,2,3,4,5

ILeD None 1,2,3,4,5

IObB 1,2 (re-examine) 3,4,5,

IObNB None 1,2,3,4,5

System: 600 12.20.73

CCTS FIRST ORIENTATION AND WORKSHOP CONFERENCE CCTS: SYSTEMS ANALYSIS LIBRARY PROFILE Jan. 5, 1974, 9 a.m., LSTC

AGENDA

1. Conference Participants get Acquainted

1.1 ICJST: Arlene, Sr. Marian 1.2 ICLT: Lowell, Joel, Elinor 1.3 ICME: Neil 1.4 ICT: Joan 1.5 ICTU: Myron, Ken, Susan 1.6 ILeD: Frank 1.7 IObB: Murray, Janice 1.8 IObNB: Vera

CCTS: Al, Brian, Bob

2. Orientation to Systems Analysis Project

2.1 Brief History - Al 2.2 Project Objectives: Short and Long-Range - Al 2.3 Philosophy and Methodology to be used - Brian 2.4 Questions and Answers to the Project Team Leaders - Bob, Brian, Al

COFFEE BREAK

3. Workshop - Brian

3.1 Resources: Exploratory Analysis

3.1.1 Tools required 3.1.2 Consultant

3.2 Collecting Raw Data from your Library's Collection (sub-system) 3.3 Describing the Characteristics of your Data Statistically

3.3.1 Stem and Leaf Diagrams

3.3.2 Rank Order of Topical Areas

3.4 Monitoring your Library Collections for

3.4.1 New Acquisitions

3.4.2 Discharged or Discard Volumes

3.5 Feedback and Feed-in of Data

3.5.1 From your Library to Al and Brian

3.5.2 From Al and Brian to your library

3.6 Conclusion: Confirmatory Analysis Stage

3.6.1 Spin-off Projects System: 600 3.6.2 Realistic Espectations 12.20.73 BellarminChicagLutherae oSchoo Theologican School of lTheolog ol f SeminarTheology —yy Bethan —a tDeAndrei Chicagy Theologicao s— Seminar Northerl Seminaryn — Baptis Meadvilly —t Theologica Catholie Theologicac Theological Seminarl Schooyl Uniol n The Chicago Cluster of Theological Schools

CCTS SYSTEMS ANALYSIS: LIBRARY PROFILING PROJECT

SUBSYSTEM: Step 1. Information Sheet 1.

Step 1: RAW DATA COLLECTION

A. Resources:

1. Black Felt tip pens

2. Ruler (small)

3. 8 1/2 x 11 data pad paper (in Step 1 Verticle File)

4. 1 or 2 library staff persons

"B. Methods:

N.B. Begin at the beginning of your most complete shelf-list file(s). (L.C. and Dewey listings cannot be intermixed. They must be listed* separately, see attached samples.)

Step A: In column one on your data entry sheets (designate wider column on the left as number 1.) enter in this column the Dewey number and/or L.C. letter/number designation for the topical area. (See attached sheet for example.)

Step B: Number the next narrower columns of your data sheets 1...6, left to right.

Column 1: Enter the number of inches of topical interval. (Accuracy to 1/16 of an inch.)

Column 2: Enter translation of inches of topical interval into number of cards. 1"=100 cards.

Column 3: Number of foreign titles per random check. (Approxi mately every 10 cards.)

Column 4: Translation of the number of random foreign titles per topical areas.

Column 5: Enter D.A. That is, if you did not assess foreign titles individually, but the random check was found to be totally or mostly composed of foreign titles.

Column 6: Enter L.C. or Dewey Topical description word or phrases describing topical interval.

Step C: Once above is completed, all L.C. and/or Dewey data is entered as to number of title cards in the master card file, enter com pleted data into Step 1 verticle file folder until ready to begin Step 2.

System: 600 12.20.73 Bellarmine School of Theology — Bethany Theological Seminary — Catholic Theological Union Chicago Theological Seminary — DeAndreis Seminary — Meadville Theological School Lutheran School of Theology at Chicago — Northern Baptist Theological Seminary The Chicago Cluster of Theological Schools

CCTS SYSTEMS ANALYSIS: LIBRARY PROFILING PROJECT

SUBSYSTEM: Exploratory Analysis: Step 2: Information Sheet 2.

Step 2: DRAWING STEM $ LEAF DIAGRAMS

A. Resources:

1. Black Felt tip pen

2. Rulers (large and small)

3. Graph paper and/or xeroxed graph paper

4. Two library staff people

B. Methods:

N.B. Now that all your raw data has been collected (be sure to date exactly when raw data was collected and completed) you are ready to use the raw data in Step 1 verticle file folder for; Step A: "Draw" your "stem" of the diagram (vertically) approximately 1 inch on the dark line of your graph paper (either the blue or xeroxed).

Breakdown the Dewey Class System as follows:

Page 1. Reference Shelf, Index Shelf, A-Z 000-230.2 Page 2. 231-260 Page 3. 265.1-296 Page 4. 300-729 Page 5. 730-919.4 Page 6. 919.4 to end of collection Page 7. Biography

*Every interval number in collection (decimals included) are usually separated by tabs in shelf list file.

Breakdown of L.C. System as follows:

Page 1. A, $ Z Page 14. G Page 2. B,BD,BF Page 15. H Page 3. BH,BJ Page 16. J Page 4. BL Page 17. K Page 5. BM-BQ Page 18. L Page 6. BR Page 19. M Page 7. BS Page 20. N Page 8. BT Page 21. P Page 9. BV Page 22. Q Page 10. BX Page 23. R Page 11. C-CZ Page 24. T Page 12. D Page 25. U Page 13. E-F

•Ty 100 numbers o Bellarmine School of Theology — Bethany Theological Seminary — Catholic Theological Union Chicago Theological Seminary — DeAndreis Seminary — Meadville Theological School Lutheran School of Theology at Chicago — Northern Baptist Theological Seminary ^.

Step 2: DRAWING STEM § LEAF DIAGRAMS, cont.

Step B: Mark-off collection topical areas on left side of stem, every two squares. Enter in Dewey and/or L.C. number(s). Enter in the number of titles to the left of the collection number. Use this number in Step C below.

Step C: Draw the "leafs" of your diagram horizontally. Every horizon tal square equals 10 cards, therefore the larger square equals 80 cards. (See attached examples.)

Step D: Five number summary of each page of Stem and Leaf Diagrams. (See attached examples.)

System: 600 12.20.73 The Chicago Cluster of Theological Schools

CCTS LIBRARY SYSTEMS ANALYSIS: LIBRARY PROFILING PROJECT

SUBSYSTEM: Exploratory Analysis: Step 3: Information Sheet 3

Step 3: RANK ORDERING OF TOPICAL COLLECTION INTERVALS

A. Resources:

1. Black felt tip pens

2. Rulers (large and small)

3. Graph paper

4. Two library staff persons

5. Typewriter

B. Methods:

N.B. Now that all your raw data has been collected (Step 1), and the Stem and Leaf Diagrams prepared (Step 2), you are ready for Rank Ordering. (See attached example.)

Step A: Remember that both Dewey and L.C. must be done separately. Go through all raw data entry sheets from Step 1 and check intervals with 1-99 titles.

Step B: On your lined scratch paper jot down the collection interval number, topic area--if known, (otherwise leave blank), number of titles, number of foreign titles, in order of least titles to 99. Enter this data as shown in attached example. Here the small square equals one title card. You will have to change the scale as the need arises, especially when the scale projects itself off the page. When you change the scale you will have to note what it is e.g., one small square = n title cards.

Step C: The above completed, (typed in data is most efficient and easiest to use), review data and do following rountines:

1. Circling number of titles of data entry when it is the first new increment from the previous number of titles, data entry, as well as,

2. Stem and Leaf rank, when rank number is the first new incre ment from the previous ranked interval of the given collec tion. (See attached example).

Please Note: Steps 1,2, and 3 are to be completed if at all possible by February 15, 1974. Estimated average time for completion of Steps 1-3 is two weeks for two people working 20-30 hours each week on project. This figure may vary from school to school due to each collection size and the library's resources.

CCTS LIBRARY SYSTEMS ANALYSIS: LIBRARY PROFILING PROJECT

SUBSYSTEM: Exploratory Analysis: Step 4: Information Sheet 4

Step 4: MONITORING YOUR COLLECTION

A. Resources:

1. Black felt tip pens

2. One or two library staff persons. If two, one person monitors discarded title classification and number of volumns while the other monitors acquisitions.

3. Xeroxing title cards referred to in Step 2.

B. Methods:

N.B. Monitoring your collections is essential! Please be extremely careful to keep removed discards and new acquisitions xeroxed in Step 4 files. These files will be collected twice a year by the Cluster Library Coordinator in order to monitor the Cluster's total collection development. First collection of monitored in formation will be June 30, 1974 and the second December 30, 1974.

Appropriate monitoring data sheets will be forthcoming.

System: 600 12.20.73

CCTS SYSTEMS ANALYSIS LIBRARY PROFILING PROJECT

CONFIRMATORY ANALYSIS SUBJECT AREA PRIORITIES

Subj ect Areas L.C. Classification Notation

Philosophy/Ethics B/BD/BH/BJ

Psychology/Psychiatry BF/R-RC

History of Religions § Non-Christian Religions BL/BM/BP/BQ

Church History BR

Bible: O.T. § N.T./Biblical Studies BS

Theology BT

The Church/Worship/Practical Theology BV

Denominational Histories BX

Social Sciences H/HQ

History: Asian/European/American C/D/E

Geography/Anthropology F/G

Law K

Education L

Music/Fine Arts M/N

Literature P

Technology T

Science Q

Military Science u

System: 600 12.20.73

CONTENT OF CONFERENCE KIT FOR CCTS LIBRARY SYSTEMS ANALYSIS PROFILING PROJECT

January 5, 1974

9 a.m., LSTC

1. Agenda

2. Content of Conference Kit Sheet

3. Steps 1-4 Information Sheets

4. Supplies as follows:

4.1 2-Felt tip black pens

4.2 1-12" steel edged wood ruler

4.3 1-6" Plastic ruler

4.4 1-pad lined scratch paper

4.5 5-Trisected verticle files labeled on tab as follows:

4.5.1 School's code; Step 1: RAW DATA COLLECTION This verticle file contains 2 data pads of 8 1/2 x 11 4.5.2 School's code; Step 2: STEM AND LEAF DIAGRAMS This verticle file contains 2 pads of graph paper and a supply of xeroxed graph paper.

4.5.3 School's code; Step 3: RANK ORDERING This verticle file contains 1 pad of graph paper

4.5.4 School's code; Step 4: MONITORING This verticle file contains data entry forms for new books added and books discharged or discarded

4.5.5 School's code; Step 5: MISCELLANEOUS, ETC.

System: 600 12.20.73

TO: CCTS Librarians and Staff

FROM: Al Hurd

SUBJECT: List of persons attending Library Profiling Workshop.

Please use this list internally if you need assistance in your profiling work or to contact Brian or myself.

Schools Personnel Phone

ICJST Arlene, Sue Ann 324-0993

ICLT Joel, Elinor, Sandra 667-3500

ICT Joan, Brenda 752-5757

ICTU Myron, Ken, Susan 324-8000

ILeD Father Frank Germovnik 257-5454

IObB Murray, Ken 629-2400

IObNB Vera, Judy 629-4100

CCTS: Al, Brian 667-3500

System: 600

1.14.74

FROM: Al Hurd

SUBJECT: Measuring Scale for Exploratory Analysis; Step 1, Library Profiling

To facilitate uniformity in measuring topical areas from the shelf list, please follow this scale.

1" = ]L0 () cards

1/16" s 6 cards 1/8" = 12 cards •;. 1/4" = 25 cards 3/16" ss 19 cards 3/8" = 37 cards . 1/2" = 50 cards 5/16" a 31 cards 5/8" = 63 cards 3/4" = 75 cards 7/16" s 42 cards 7/8" * 87 cards 9/16" ss 56 cards 11/16" = 68 cards 13/16" = 81 cards 15/16" rs 93 cards The Chicago Cluster of Theological Schools

CCTS LIBRARIANS' AGENDA

January 15, 1974, 9:30 a.m.

DeAndreis Seminary

1. Review of Workshop on Profiling

1.1 Staff Problems 1.2 Timetable Problems 1.3 Methodology Interpretation Problems

2. Monograph Series

2.1 Report of Hyde Park Schools 2.2 Problems encountered by this group 2.3 Future Plans/Committee on Definitions 2.4 Suggested Alternatives/

3. Survey of Acquisitions § Processings Cost (cont. from Nov. 19, 1973)

4. Reference List updated by Father Germovnik

5. Other Business

5.1 Courier for Winter Quarter '74 5.2 U. of C. relations follow up 5.3 Survey of Cluster library personnel 5.4 Periodical Questionnaires

MINUTES CCTS LIBRARIANS' MEETING January 15, 1974 DeAndreis Seminary

PRESENT: Lowell Albee, Susan Yoon, Elinor Johnson, Myron Gohman, Neil Gerdes (Meadville), Ken O'Malley, Fr. Fermovnik, Bob Flinn, Arlene Feiner, Hope Lloyd, Vera Robinson, Joan Blocher, Al Hurd

Minutes of the November 1973 meeting were approved. Agenda approved with these additions:

1. Workshop problems in regard to Library Profiling Project

1.1 Some schools had problems and questions about gathering and breaking down data in the Dewey System. Al suggested that each library contact him with the specific problems.

1.2 The timetable was discussed. It was agreed to stay with February 15, 1974 deadline date. If this becomes unrealistic we can adjust the date forward.

The librarians were reminded about the usefulness of the foreign title count and the option to do a full count of foreign titles in areas where the sample shows a disproportionate number.

2. Monograph Series

The Acquisitions sub-committee in Hyde Park has studied the problem of dupli cate standing orders for monograph series in the Cluster. Most of the stand ing orders for monograph series are in Hyde Park.

Myron Gohman's proposal for verifying monograph series titles, publishers, etc., purging completed series, adding new series to a list, etc., was re viewed for the Cluster librarians.

Extensive discussion centered in what we want to do with the data on stand ing orders for monograph series as well as our periodical list of current titles. Alan's suggestion that we have one list of standing orders for mono graph series and periodicals became the focus of discussion as follows:

Lowell: Supported a one list concept. Raised questions about the use of the list: was it for bibliographical aid for students and faculty or was it for internal use to reduce duplicates and facilitate better joint acqui sitions.

Ken: Thinks we need a more complete listing of series. Does not think that a single list of monograph series and periodicals would be much use to users, only for acquisitions.

Joan: Requested further classification of the project. Current stage in volves only standing orders. She would like to see a long term project which includes all monograph series in Cluster libraries and not just those on standing order.

Bellarmine School of Theology — Bethany Theological Seminary — Catholic Theological Union Chicago Theological Seminary — DeAndreis Seminary — Meadville Theologica! School Lutheran School of Theology at Chicago — Northern Baptist Theological Seminary Library Minutes 2. January 15, 1974

Myron: Would like a listing of titles within series to help complete collec tions and tell us what is missing.

Al: Stated that what he understood the group to want was a list of standing orders for monograph series. That this list will be used to reduce dupli cates as well as add new series. That this list will be for acquisitions use. . Once we have additions and deletions of standing orders agreed on we will then look at again a table in this area for users.

Ken: Rasi'ed a further question about the extend of retrospective purchasing in the Cluster. Some discussion was given to this. The consensus of the group was that retrospective purchasing was done only on request because of tight book budgets.

3. Al reminded people (including himself) that the data on acquisitions and pro cessing due December 19, 1973 had not been returned by all libraries. Please do so as soon as possible.

4. Reference Supplement. Father Germovnik reminded people to send an extra card with their library code on reference purchases so that he can update the Reference list. He also shared reference items NUC Authors, German Reprints, Encyclopedia Britannica, 3rd ed.

5. 5.1 Courier: Monday run in Hyde Park Reviewed. Monday is to be dropped and Thursday added. CTS will arrange with LSTC about a change in schedule. Responsibility for courier as follows: Tues.-CTU; Wed.-LSTC; Thurs.-JSTC; Fri.-CTS. Hyde Park to Oak Brook and DeAndreis as follows: CTS is pick up point in Hyde Park for Oak Brook and DeAndreis, this day is Thurs.; .DeAndreis picks up and sends on Thursdays through Northern Baptist.

5.2 U. of C. relations are still at a level of communication about policy. Cluster I.D. cards and policy for non-Cluster users were distributed.

5.3 Librarians agreed to respond to a questionnaire about professional full time and part time personnel in their libraries.

5.4 Periodical Questionnaire sample was distributed. Cluster office will prepare questionnaire sheets with library symbol and title. Libraries will put on the date applied to periodical title, the vol. issue number and year. Questionnaires are to be applied to 1974 title/vols.

5.5 Library budget survey materials In regard to costs etc. Al asked if such information would be useful. Librarians thought some would be, leave it up to Al to decide and distribute.

Bob Flinn reported on the Common Council's reaction to our present budget analysis.

Some brief discussion was given to ATLA Periodical Exchange and A-V Materials.

Next meeting, Friday, March 15, 1974, LSTC/JSTC.

Respectfully submitted,

Joan Blocher REPORT TO THE COMMON COUNCIL FROM AL HURD, LIBRARY COORDINATOR

INTRODUCTION

I have not made a formal written report to the Common Council during my two years tenure with the Cluster. Perhaps this would be useful at the end of this fiscal year. Let what I submit below be an interim report or review of Cluster library operations from July 1972 to the present. This review begins with certain presuppositions about library cooperation which I will state first and then re spond to in terms of the Cluster library development program.

BRIEF REVIEW OF LIBRARY NETWORKING PRINCIPLES

Let me'briefly review for you-twelve basic principles of network design that are components of an ideal inter-library network. These by no means are mine. I have found them in the literature about library networks. I think you will recog nize in them something about our Cluster library network and the efforts we have all made to make these principles a part- of our system. They are as follows:

1. Organizational structure that provides for fiscal and legal responsibility, .planning, and policy formulation. It must require commitment, operational ff^reement and common purpose. 2. Collaborative development of resources, including provision for cooperative acquisition of rare and research material and for strengthening local resources for recurrently used material. The development of multi-media resources is essential.

3. Identification of nodes that provide for designation of role specialization as well as for geographic configuration.

4. Identification of primary patron groups and provision for assignment of respon sibility for library service to all publics within the network.

5. Identification of level of service that provide for basic needs of patron group as well as special needs, and the distribution of each service type among the • nodes. There must be provision .for "referral" as well as "relay" and for "document" and "information" transfer. 6. Establishment of a bi-directional communication system that provides "conver sational mode" format and is designed to carry the desired message/document load at each level of operation.

7. Common standard message codes that provide for understanding among the nodes of the network. 8. A central bibliographic record that provides for location of needed items within the network.

9. Switching capability that provides for interfacing with other networks and determines the optimum communication path within the network.

10. Selective criteria of network function, i.e., guidelines of what is to be placed on the network.

11. Evaluation criteria, procedures to provide positive and negative feedback from users and operators, and means for network evaluation and modification to meet specified operational utility.

12. Training programs to provide instruction to users and operators of the system, including instruction in policy and procudures.

HOW THE CLUSTER LIBRARY DEVELOPMENT PROGRAM RELATES TO THE BASIC PRINCIPLES OF NETWORKING

1. The Cluster librarians have developed a formal structure in the form of a Cluster library coordinator representation on the Common Council, monthly meetings to plan, formulate policy and define legal and fiscal responsibility. Since 1970 the Cluster libraries have committed themselves to reciprocal privileges, sharing of books and periodical resources, establishment of a teletype network and courier system and its costs. These plans and policies have been developed in consultation with faculty, each school's library committee, and the Common Council.

2. The Cluster librarians have worked on the difficult problems posed by acqui sitions for research and recurrently used materials. Through bi-weekly acquisitions meetings in Hyde Park and existing acquisition agreements in Oak Brook duplication of many titles have been reduced. Current planning for a more structured and rational approach to joint acquisitions in the Cluster is presently under study especially in the area of duplication of expensive standing orders for monograph series. Soon each schools' library committee will be presented with a list of suggested deletions and additions. Admittedly, less attention has been given to multi-media resources or rare book material.

3. The Cluster librarians have identified the significant library resource needs in relation to the two foci of the Cluster. Much of the specialization of library resources needs in the geographical configuration of the Cluster we think reflect the educational style and historical heritage of the various Cluster schools. Through our joint bibliographical tools we are now better equipped to serve special needs of faculty and students.

4./5./6./7./8./10. Through the acquisitions meetings and the proposal for the central periodical collection as well as through specific patron demands we have identified the needs of our individual and collective publics. Through the production of our bibliographic control mechanisms--Union Catalog, Joint Acquisitions List and Union List of Current Periodicals--the Cluster Library program has been able to "refer" and "relay" information from a library to the person or user. Again, the teletype and courier system has furnished a means of transferring information and documents to the user at very reason able levels of response time and within reasonable costs. Tlie methods and records for information transfer have been worked out by the efforts of all people concerned. Library Report to CC. 3, January 25, 1974

9. Presently the Cluster library program has not been expanded to interface with other library networks. However, we are always exploring the possible avenues to do this in the future. This is the time for each Cluster Administrator to encourage his library staff to enter into regional and state wide network agreements.

11, Evaluation criteria have always been a part of the Cluster library program. Reports on library projects undertaken with specific goals, such as joint acquisitions and a centralized periodical center. The present quesionnaire on periodical usage and the library profiling project are significant evalua tion tools to lay the ground work for future cooperative efforts and planning. All the reports and evaluative tools designed by the library coordinator have been improved on by criticism from librarians and faculty. This has been solicited and has served a useful purpose for the entire Cluster program as a positive and negative feedback mechanism.

12. Finally, we have had training programs for people directly involved in the Cluster library projects. We have not yet worked on'all the ways we can help Cluster library users to a greater degree than we now are doing.

PROBLEM AREAS IN THE CLUSTER LIBRARY DEVELOPMENT PROGRAM

1. Planning realistic goals and objectIves.that reflect the educational styles and "goals of the various Cluster schools. 2. Role and definition of the job of the Library Coordinator..

3. Commitment of librarians, faculties, and administrators to-existing and pro posed Cluster library cooperation.

4. Legal and fiscal problems if centralization and task specialization is to develop further.

5. Programs to educate faculty and students about what library cooperation means for them.

6. Possible redeployment of resources and personnel.

7. Cluster Library reliationships with other institutions.

8. Cluster or individual relationships with larger regional or state networks.

9. Funding of projects. The Chicago Cluster of Theological School

REPORT TO THE COMMON COUNCIL

FROM AL HURD, LIBRARY COORDINATOR - zS- INTRODUCTION )

BRIEF REVIEW OF LIBRARY NETWORKING PRINCIPLES

Let me*briefly review for you twelve basic principles of network design that are components of an ideal inter-library network. These by no means are mine. I have found them in the literature about library networks. I think you will recog nize in them something about our Cluster library network and the efforts we have all made to make these principles a part- of our system. They are as follows:

1. Organizational structure that provides for fiscal and legal responsibility, .planning, and policy formulation. It must require commitment, operational pfrrfAPimoTi-f- OTKI (-*nTr.T[J'~*'n -niiT»T>^ c o ^

2. Collaborative development of resources, including provision for cooperative acquisition of rare and research material and for strengthening local resources for recurrently used material. The development of multi-media resources is essential.

3. Identification of nodes that provide for designation of role specialization as well as for geographic configuration.

4. Identification of primary patron groups and provision for assignment of respon sibility for library service to all publics within the network.

6. Establishment of a bi-directional communication system that provides "conver sational mode" format and is designed to carry the desired message/document load at each level of operation.

7. Common standard message codes that provide for understanding among the nodes of the network.

8. A central bibliographic record that provides for location of needed items within the network.

Bellarmine School of Theology — Bethany theological Seminary — Catholic Theological Union Chicago Theological Seminary — DeAndreis Seminary — Meadville Theological School Lutheran School of Theology at Chicago — Northern Baptist Theological Seminary Library report to CC. 2. January 25, 1974

9. Switching capability that provides for interfacing with other networks and determines the optimum communication path within the network.

10. Selective criteria of network function, i.e., guidelines of what is to be placed on the network.

11. Evaluation criteria, procedures to provide positive and negative feedback from users and operators, and means for network evaluation and modification to meet specified operational utility.

12. Training programs to provide instruction to users and operators of the system, including instruction in policy and procudures.

HOW THE CLUSTER LIBRARY DEVELOPMENT PROGRAM RELATES TO THE BASIC PRINCIPLES OF NETWORKING

2. The Cluster librarians have worked on the difficult problems posed by acqui sitions for research and recurrently used materials. Through bi-weekly acquisitions meetings in Hyde Park and existing acquisition ."agreements in Oak Brook duplication of many titles have been reduced. Current planning for a more structured and rational approach to joint acquisitions in the Cluster is presently under study especially in the area of duplication of expensive standing orders for monograph series. Soon each schools' library committee will be presented with a list of suggested deletions and additions. Admittedly, less attention has been given to multi-media resources or rare book material.

4./5./6./7./8./10. Through the acquisitions meetings and the proposal for the central periodical collection as well as through specific patron demands we have identified the needs of our individual and collective public's. Through the production of our bibliographic control mechanisms--Union Catalog, Joint Acquisitions List and Union List of Current Periodicals—the Cluster Library program has been able to "refer" and "relay" information from a library to the person or user. Again, the teletype and courier system has furnished a means of transferring information and documents to the user at very reason able levels of response time and within reasonable costs. The methods and records for information transfer have been worked out by the efforts of all people concerned. Library Report to CC, 3. January 25, 1974

11. Evaluation criteria have always been a part of the Cluster library program. Reports on library projects undertaken with specific goals, such as joint acquisitions and a centralized periodical center. The present quesionnaire on periodical usage and the library profiling project are significant evalua tion tools to lay the ground work for future cooperative efforts and planning. All the reports and evaluative tools designed by the library coordinator have been improved on by criticism from librarians and faculty. This has been solicited and has served a useful purpose for the entire Cluster program as a positive and negative feedback mechanism.

PROBLEM AREAS IN THE CLUSTER LIBRARY DEVELOPMENT PROGRAM

1. Planning realistic goals and obj ectives..that reflect the educational styles and 'goals of the various Cluster schools. 2. Role and definition of the job of the Library Coordinator.

3. Commitment of librarians, faculties, and administrators to existing and pro posed Cluster library cooperation.

4. Legal and fiscal problems if centralization and task specialization is to develop further.

5. Programs to educate faculty and students about what library cooperation means for them.

6. Possible redeployment of resources and personnel.

7. Cluster Library reliationships with other institutions.

8. Cluster or individual relationships with larger regional or state networks.

9. Funding of projects. The Chicago Cluster of Theological Schools

TO: Cluster Librarians and Library Staff

I would like to express my appreciation to all of you for your time, diligence and support during this academic year. Without your personal concern and time given to the various Cluster library projects we would not be where we are today, nor would we be able to anticipate and plan our mutual future goals. Again, thank you!

Al Hurd Library Coordinator

Bellarmine School of Theology - Bethany Theological Seminary — Catholic Theological Union Chicago Theological Seminary — DeAndreis Seminary - Meadville Theological School Lutheran School of Theology at Chicago — Northern Baptist Theological Seminary The Chicago Cluster of Theological Schools

DATE: August 7, 1974

TO: Cluster Librarians

FROM: Al Hurd

SUBJECT: Change in September 1974 Meeting date.

Due to some conflicts, the first Cluster librarians meeting scheduled for September 18, 1974, will meet on Wednesday, September 25, 1974 at 10:00 a.m., Bethany Theological Seminary.

N.B.:

Subsequent meetings will be at the school responsible for the re cording secretary and will begin at 10:00 a.m.

Bellarmine School of Theology - Bethany Theological Seminary - Catholic Theological Union Chicago Theological Seminary — DeAndreis Seminary - Meadville Theological School Lutheran School of Theology at Chicago - Northern Baptist Theological Seminary The Chicago Cluster of Theological Schools

DATE: August 7, 1974

TO: Cluster Librarians

FROM: Al Hurd

SUBJECT: CCTS Union List of "Serials"

Attached is your copy of the long awaited Union List of "Serials", other than journals and periodicals, done according to the March 26th proposal.

I have not yet done the analysis of the list, but hope to have this available for the September 25th meeting.

Thank you all for your cooperation in this list.

Bellarmine School of Theology - Bethany Theological Seminary — Catholic Theological Union Chicago Theological Seminary - DeAndreis Seminary - Meadville Theological School Lutheran School of Theology at Chicago - Northern Baptist Theological Seminary The Chicago Cluster of Theological Schools

DATE: March 8, 1974

TO: CCTS Librarians

FROM: Al Hurd

SUBJECT: Guidelines for 1974-75 budgets planning

I have gathered together some facts about costs for the line items that appear in the CCTS libraries' budget. I have attempted to show how these increased costs may effect the planning of your 1974-75 budget. Suggestions are made for percent increases in the specific line items of your budget. These are suggestions to help you plan and are not to be construed as the final answer.

Salaries:

I have inquired at several schools about procedures for salary and part-time increases. In the schools I asked the procedure may vary but usually follows this pattern. The business manager and President (sometimes in consent with the dean) review the process and make recommendations for percent increases for professionals, clerical and part-time employees. Their recommendation is usually reviewed by an Executive or Finance Committee of their Board of Direc tors and percent increase is determined. This increase is then used by admin istrative heads to determine the salaries for their departments.

My suggestion after reviewing this matter is that increases for professional and clerical should be no less than 6%; and probably should be in a range from 7-10% increase for 1974-75.

Social Security Taxes and Fringe Benefits:

An important portion of a library budget for professional and clerical staff is the amount of social security taxes that an institution must pay as its contributing portion. Here are some facts that may help you compute this seg ment of your library budget.

For 1974 the Social Security tax rate is 5.85 percent for both employee and employer and is based on a new high of $13,200 taxable wage base which will come to $772.20 for employee and employer. The 1974 Social Security tax paid by a self employed person earning $13,200.00 will be 1,042.80 an^ increase of 54% over what a self-employed person paid in 1972.

Be sure to compute the 5.85 percent Social Security tax for 1974-75 for pro fessional and clerical employees.

Check with your business managers in computing fringe benefits for annuities, health insurance, life insurance and retirement. Often as salaries increase the portion your institution must pick-up on these benefits increases in pro portion to salaries.

Bellarmine School of Theology — Bethany Theological Seminary — Catholic Theological Union Chicago Theological Seminary - DeAndreis Seminary - Meadville Theological School Lutheran School of Theology at Chicago - Northern Baptist Theological Seminary Budget Guidelines 2. March 8, 1974

Books:

According to Publisher's Weekly annual review (see February 14, 1974 issue) and index for prices of hardback and paperback books, there was a decline in the average retail cost of books printed in the U.S. for 1973. Below is a summary of prices by various subject categories.

Hardback:

The average price of a 1973 hardback book in religion according to the latest PW index is $9.35. This is down $.45 from the 1972 average index price of f9.80. Also, note that average prices for hardback books in other subject areas in which Cluster libraries purchase took a dip in the 1973 book price index. Here are the figures: Art increased $.50 for 1973 to $15.42 from 1972 Aug. prices of $14.94; Biography decreased $.10 for 1973 to $12.70 from 1972 prices of $12.80; Education decreased $.59 for 1973 to $9.67 from 1972 Aug. prices of $10.26; General Works decreased $6.77 for 1973 to $18.42 from 1972 Aug. prices of $25.19; History increased $.64 for 1973 to $15.56 from 1972 Aug. prices of $14.92; Philosophy, Psychology increased $.45 for 1973 to $10,89 from 1972 Aug. price of $10.44; Sociology/Economics decreased $4.71 for 1973 to $12.22 from 1972 Aug. prices of $16.93. (See table A)

Paperback:

Trade Paperbacks: With the exception of art, Paperbacks also decreased in average price for 1973. (See Table B § C)

Foreign Publications:

It is nearly impossible to get an accurate average price for foreign titles. Here are some facts about international publication that may be helpful. In In the last two years the dollar has been devalued by more than 30%. Price of paper and production costs in England, Germany and Netherlands, Spain, etc. have increased 40-60%. There costs are being passed on to librarians you may have noted in the books you have received from Brill and Hanassowitz.

Summary:

When you compute your book budgets have some idea of the present dollar value you are spending on foreign publications. My suggestion is that you increase this dollar value by no less than 25%. Be careful in using the average book prices for 1973 in computing that portion of your book budget for domestic publications. All indications are that prices for domestic publishing in 1974/ 75 will increase due to the price of paper and increases in editorial/transla tion overhead and production costs. My suggestion is that you increase domes tic base by 5-8%.

Periodical Serial Services:

The Price Index for periodicals compiled by Library Journal in July 1973 in dicates that the average price of 2,861 titles reviewed was $16.20. This represented an increase of $2.97 or 22% more than the average 1972 price of $13.23. Serial services for 1973 increased 8% to $103.45 from the 1972 service cost of $95.38. I have attached the Library Journal data on serials so that Budget Guidelines 3. March 8, 1974

you can have a more specific breakdown of average prices by subject area. From this data, and projected increases in paper and mailing costs, I would suggest that periodical budgets be increased no less than 20% for 1974-75. (See L.J. Index)

Postage, Supplies, Etc.:

General service support areas such as supplies and post in library budgets for 1974-75 should probably be determined in relation to experiences from 1972-73 and 1973-74. With the exception of postage increases which are 25% for 1st class, book rate ca. 9.3%. If your budget was adequate in the two preceding years you should not have to increase this with the exception of postage over 5%.

Binding:

Binding for some Cluster schools will have increased. If you bind with Heck man the percent of increase (depending on the height of the periodical) ranged from 7.31% to 9.83%. If you plan to rebind reference books the percent of increase ranges from 8.23% to 10.12%; for rebinding of library books the range of increase is 7.57% to 10%; for binding of paperbacks the increase is 9.37%. My suggestion is that for 1974-75 you plan to increase binding amount no less than 10%. If you are presently low to begin with or anticipate a heavy re binding schedule during the 1974-75 year add 10% to your new base figure. The Chicago Cluster of Theological Schools

LIBRARIANS MEETING

LSTC, March 15, 1974, 9:30 a.m.

AGENDA

1. Review of Cluster Library Program by Cluster Librarians (to be chaired by Ken O'Malley § Robert Flinn) This review will be of present programs and future needs. Below are a list of programs that are ongoing or in process.

1.1 Teletype - Courier Network

1.2 Publications: Joint Acquisitions List, Union List of Periodicals

1.3 Joint Acquisition Meetings

1.4 Union Catalog

1.5 Periodical Center

1.6 Library Collection. Profiles

1.7 Joint Acquisitions § Processing

1.8 External Relationships: University, CATLA, Other State Library Networks

2. Update on Library Profiling

3. External Relationships

3.1 Should CCTS libraries belong to ATLA as a Cluster § Report as a Cluster?

3.2 Possible CCTS Membership in Illinois Regional Library Council

3.3 CCTS Libraries Participation in Illinois State Library Network

4. Economics § Budgeting for Libraries

5. Other Business

DATE: March 26, 1974

TO: CCTS Librarians

FROM: Al Hurd

SUBJECT: Proposal for Cluster List of Continuations and/or Series

Objectives of the List of Continuations and/or Series

1. Provide a Union List of continuation orders received by the Cluster libraries.

2. Provide information of holdings for continuation orders.

3. Facilitate decision making process for reducing duplication of continuation orders, reassigning responsibility for particular continuation order.

4. Provide cost-benefit data on duplication of continuation orders as well as a- mount spent by any one Cluster library on continuation orders.

5. Provide a Union List of continuation order that is a joint access mechanism for Cluster library users.

Definition of Project X

For practical purposes we should refer to this listing as a "series" list. This we perhaps should recobnize means "a publication which appears in successive parts (on a regular or irregular basis) bearing numerical, chronological or other sequential designation." By mutual understanding insists on realizing that for our purposes "series" includes: sets-in-parts or series of numbered or unnumbered mono graphs, periodically revised editions of handbooks, bibliographies, dictionaries, encylopedias, monographic suplements to serials, sets of fascilcles, yearbooks, al manacs, annuals, proceedings, congresses, and minutes.

To be excluded from the series list are periodicals, journals, newspapers, indexes and minutes of Church bodies.

To be excluded from this list are series publications which are either com pleted or discontinued by the publisher.

Form of Entry:

1. Form of entry should be N.U.C. or N.S.T. format. Particular attention should be given to include location, publisher, dates of first issue, etc.

2. Holdings total volumes at the present moment, when the series is numbered, should be as: (1-27)--(means library has vols. 1 through 27 and plans to continue to receive series); (1-4)--(means that your library has vols. 1-4 but you do not have a standing order or plans to continue series; (1-5)--(means that series has cleared publication and you have vols. 1-5).

3. Appropriate cross references should be put on the cards you submit to the lib rary coordinator to facilitate cross references in list,

5. Some series have changes in publisher, please list all publishers on cards sub mitted, if possible. In the final list these will have a publisher varies note The Chicago Cluster of Theological Schools

From: Al Hurd, Cluster Library Coordinator

SPECIAL LIBRARIANS MEETING

TUESDAY, APRIL 23, 1974 1:30 P.M.

LSTC, LIBRARY LOUNGE

Re: As you all may know, McCormick Theological Seminary is studying the pos sibilities open to it in terms of the place where they may carry on their theological education in the future. They have examined in debt the pos sibility of moving to Garrett/Evangelical/Seabury in Evanston. Presently McCormick is examining the Cluster resources. The reason for this special meeting is twofold: first the Hilgerts (Elvire and Earl) want to attend this meeting as our guests to see how we function as a group; secondly, we have some business that we could work on now at this meeting. In regard to both items the Hilgerts would like to get our reaction as Cluster librarians to their possibly joining us. And they want to observe the Cluster meeting process of proposal, discussion, and decision making. Below is an agenda for this special meeting. Please be prompt because I have a dedication to attend later in the afternoon.

AGENDA

1. Introduction of guests

2. Special periodicals meeting for May 15, 1974 (Fr. Gohman) 2.1 Clarification of the intent of the meeting and required staff people from each library 2.2 Timetable for publishing and updating current Union List of Serials 2.3 Discussion about the feasibility of the periodical center, if McCormick was to join the Cluster

3. Distribution and discussion of the proposed standing order/mongraph series list

4. Discussion of the need for a Cluster library manual that codify our uniform pratices and policies

5. Other business 4/19/74

SPECIAL MEETING OF CLUSTER LIBRARIANS

Tuesday, April 23, 1974 Lutheran School of Theology

PRESENT: Elvire and Earl Hilgert (guests), Robert Flinn, Al Hurd, Myron Gohmann, Forrest Clark, Frank Germovnik, Joan Blocher, Arlene Feiner, Susan Yoon, Vera Robinson, Kenneth O'Malley, Neil Gerdes, Murray Wagner, Lowell Albee

1. Introduction of guests, Elvire and Earl Hilger, and the new librarian at Northern Baptist Theological Seminary, Forrest Clark.

2.1 Clarification of the special periodicals meeting for May 15, 1974. Myron Gohmann has sent a letter to all periodical libraries. The letter stipulates 5 working criteria. A sixth criteria was added: Come to the meeting with a negotiating intent. Other interim aspects to be considered: ATLA index lists new periodi cal titles; dropping subsciptions, what are you adding/dropping; the feasibility of developing a written contract or agreement on periodical acquisions was dis cussed. Such an agreement had support of the librarians with the caution that it should be general and flexible enough to deal with each Cluster library situa tion.

2.2 Modification concerning the publishing and updating of the Current Union List of Periodicals. Questions raised: Should each faculty member also be given a copy? Unresolved. List where periodical is indexed? Consensus no_ due to lack of con sistency with some indexes picking up and dropping titles. Holding statement? Consensus no wait for CATLA and IRLC Serials List. It is a bibliographical tool that represents current titles and is used to help reference people and users locate where a title is located but does not replace totally the reference per son. Retrospective pick-up of a new title? Asterisk when picking up a new title that goes back further than the beginning of the subscription. Agreed to proceed with the updating and publishing during the summer.

2.3 If McCormick were to join the Cluster, the main nucleus of a Periodical Center would be a natural. Presently, JSTC-LSTC have about 800 titles; it is estimated McCormick would add 500 unique titles.

3. Methodology on the proposed standing order/monograph series list. The library coordinator has most of the centralizing work done and will proceed by returning to the respective libraries all items that have been flaged; i.e., titles that were not reported the second time the list was circulated. It is realistic to say that the background work for the present standing order/monograph series list will be complete by June. Then format and typing the list will need to be considered, A retrospective list of standing orders/monograph series that are completed and/ or a library purchases selectively is a project all unto itself.

4. Cluster Library Manual. Mr. Clark stated the problems and need for such a manual. Positively, beneficial to have at hand the Cluster library policies that have been formulated especially since we are not "instant retrieval" people; the manual would help us to be consistant and accurate with what we relate to clientale and keep the librarians aware of policies agreed upon. A manual would be a very valuable source for new librarians that come into the Cluster. Negatively, if the manual would be used in the same fashion as the teletype manual than there is little reason to expend the energy to bring together in one source Cluster library policies.

Bellarmine School of Theology — Bethany Theological Seminary — Catholic Theological Union Chicago Theological Seminary — DeAndreis Seminary — Meadville Theological School Lutheran School of Theology at Chicago — Northern Baptist Theological Seminary 5. Profiling project--monitoring aspect. The original lists for monitoring generated grievances from several librarians. Custom make the categories in terms of a 100 span to suit the respective library. A sample xeroxed copy of LSTC's list was handed to everyone present.

6. Other business. The Non-Print Materials Committee in CCTS will be giving the librarians a mandate for centralizing the non-print materials in the Cluster.

Adjourned 3:41 p.m.

Respectfully submitted,

Arlene M. Feiner MMOEAKDUM

TO: CCTS Librarians FROM: A.M* Feiner,, JSTC Librarian REs Possibility of discontinuing periodical subscriptions DATE: 23 April 197k

We did a periodical subscription survey among our faculty. Th® periodicals listed are titles the facility considered not particularly germane foi3 their teaching and research purposes* IMPORTANT NOTE IS THAT OHE TITLES LISTED ARE HEU) (MIX BI JSTC. Please circulate the list of titles 'bo the essential members on your faculties. If we have word to continue certain of the titles JSTC will do so because of Cluster Acquisition Cooperation* My we please have your replies before the 15 May Periodical Meetings Thank you*

British Journal for the Riilosophy of Science Social Studies

Classical Bulletin Soviet Rs^ievj

Classical Journal Studies in Soviet Thought

Classical Quarterly Technology and Culture

Classical Revieif Vision(from Latin America) not listed in CCTS UNION LIST OF CtJERENT PERIODIC

Htiman Contesct

Journal of Religion in Africa

Latinitas

£&n and World

Mission!

Modern Age

Modern Philology

Monthly labor Review

Me^ .Age

Phi Delta Kappan

Political Affairs

Renasecsce

School Counsellor

Si die

Social Action

Social Froblesis 3-tORANBOM (continued) page 2

of titles -x he list/following Faculty stated could be dropped if held elsewhere in the Cluster and t is so indicated by institution's initials - feedback on this list would also be ppreci&ted* Again Thank you® lassical World (ILED) Sociological Analysis (ICT; ICTU; ILED) thxos (ICT* ICTU; ICME; IOBB) Spirit (ICTU) ran2siskanischen Studien (ICTU) omiletiea (ICTU) umanist - American Humanist Ass* (ICME) omanitas (ICTU) ntellect (ICT; IOBB; I0-B8IB) ournal of Social Issues (ICME; ICT5 IOBB) iber&l Education (IOBNB) istening (ICTU; IOENB) omentum (ICTU) ew World Review (ICT5 IOBB) orth Central Association Quarterly (IOBB) astoral life (lGTU; ILED) hilosophy (ICME; IOBB) hilosophy of Science (ICME; ICT) rologue (IOBB) esonance (ICTU; ILED) svim of Polities (I^TU)

.evista Espanola d© Barecho Csnonico (ICTU evue des Etudes Augustiniennes (ILED)

:evue Internationale d© Philosophi< acred' IMsie (ICTU; ILED)

.©winariTHa (ICTU; ILED) ign (ICTU; ILED) ecial Compass (ICTU) >y'XX- V sT/^-y r -I- s-i. ','y ,s-~ // jUi Cf-, -.<;—"?. f~ /"-S-T,- '<•' X=r-,r-i *rt X ,ry r --—yrt yr-X <;-.. .'•.!.r-f^,'-v!«"e

DATEi April 23, 1974

TO: CCTS Librarians

Frots2 Al Hurd

Subject: Intarium Report on the monograph series/standing order project

The original three column, fifty-three page list of monograph series/standing orders represented 515 active monograph series, etc., titles. The cards that the following Hyde Park iibraries-~XOX, ICLT, XCJSTS ICTU--submitted recently to my office have been interfiled and compared with the original three column list. Of the original 515 active titles, 368 have been resubmitted with more complete bibliographical data, holdings, date o£ last volume or number received, and cost. This means that 147 titles of the original list need to be submitted yet. Counting the number of cards that were submitted recently (469) and the ones that you have not yet submitted from the original list (147), it .appears "that wa may be talking about a final listing and cost analysis of 615"£ titles.

Many of the titles resubmitted must be updated to reflect holdings by other Cluster libraries. These titles have been flagged in red. Those titles which need bibliographical claraification have been flagged in green. My thought is that as soon as the remaining 147 titles and any late additions are filed with me, the entire file should be recirculated throughout the Cluster so each

selective) in regard to any title in the file.

Bellarmine School of Theology — Bethany Theological Seminary — Catholic Theological Union Chicago Theologica! Seminary — DeAndreis Seminary — Meadville Theological School Lutheran School of Theology at Chicago — Northern Baptist Theological Seminary CCTS ACQUISITION MEETING FOR PERIODICALS Jesuit House (5554 S. Woodlawn Ave.) May 15, 1974 -- 1:00-4:00 p.m.

IN ATTENDANCE Al Hurd, Joan Blocher (CTS), Lowell Albee, David Osterman (LSTC), Myron Gohmann (CTU), Arlene Feiner (JSTC), Fr. Ge rmovnik (De.Andreis), Gwen Van don (Bethany), Forrest Clark, mtS^smhrsZn (Northern Bap tist), Elvire and Earl Hilgert (McCormick). Fr. Germovnik had to leave early.

NEW KIND OF MEETING This.was the first time a meeting to compare periodical subscriptions had been held in the Cluster, and it took'place after the regu lar CCTS Librarians' Meeting earlier in the day. The meet ing was convoked at this time in order to give the librari ans a change to avoid unnecessary duplications of subscrip tions for 19 75 (especially new subscriptions) and to weigh the value of discontinuing certain periodicals (especially if they were unique titles in the Cluster).

TOOLS USED As requested by the convener (Letter dated April 5, 1974) each Library brought to the meeting the latest edition of the CCTS Union List of Cur rent Periodicals, a list of periodicals it considered dis continuing, and a list of periodicals to which it intended to enter a subscription.

PERIODICALS BEING DISCONTINUED Each Library read off in alphabetical order the var ious periodicals it considered discontinuing. Sometimes this brought forth comments, especially if a particular per iodical was held uniquely by that particular library. How ever sometimes McCormick also had a subscription to this kind of periodical. Also Arlene Feiner noted that many of the periodicals JSTC had decided to drop were ones still available at Loyola University Library. Furthermore the Union List of Serials indicated that the University of Chi- cago had a number ofVpemodicals being discontinued. Ano ther related category of periodicals were those whose pub lication was being suspended or terminated by the publisher. A number of these were noted during the course of the meet ing, and the Faxon listing of each library's annual sub scriptions was now listing this category of periodicals. Someone asked whether or not anyone had a subscription to Faxon's periodical "Bulletin of Bibliography", a helpful section of which is the "Births, Deaths, and Magazine Notes." Apparently no one had a subscription.

NEW SUBSCRIPTIONS Next each Library noted in turn the per iodicals it intended to subscribe to for 19 75. Here again there was discussion especially when two or more libraries.were considering subscribing to'the same periodical It was found helpful to have knowledge beforehand of some one's intention to begin a new subscription, knowledge that heretofore had been hard to come by. Some libraries even at this point made the decision not to enter a subscription to a periodical another library was going to subscribe to.

DATE, FORMAT, ETC. Al Hurd had some suggestions about the outside date that the data about the above-mentioned changes in periodical subscriptions should be submitted to him5 in view of preparing a new ed ition of the Union List. It was considered helpful if li braries first receive and review Faxon's statements of their periodical subscriptions, and this could probably not be done by all the libraries before the end of August. So it was agreed that each library would submit its data before September 11, 19 74. Should anyone have other help ful knowledge for the Union List (periodicals being dis continued by publishers; changes of periodical titles), this information should also be submitted to Al Hurd. Prob ably the new edition of the Union .List would not include Annuals, although this was not an unalterable decision. In stead of a listing of periodical changes on a sheet of paper, each library was requested to submit this data on 3x5 cards. The full information on each card would presumably include the same information about the periodical as the Union List itself has, together with the initials of each library (e.g., ICLT, etc.) and the notations "NEW" or "DISCONTINUED" to in dicate the particular action being taken concerning a perio dical. The suggestion had been made at a previous CCTS Li brary Meeting that new subscriptions entered into the next Union List would be preceeded by an asterisk.

FUTURE AGENDA There was nothing specific suggested or a- greed upon about the need for another meet ing about periodicals. The possibility of other appropriate actions related to the area of this meeting were by consensus postponed for future discussion (such as a trade-off of vol umes of a periodical one library was discontinuing to another library still with a subscription that might want some of the missing volumes).

PURPOSE OF THESE MINUTES The minutes here disseminated are not official minutes. It was thought helpful to have something down in black and white as a record of this meeting for future reference. The second last paragraph goes beyond the taking of minutes and attempts to give some aids about proceedures. Lastly, this report is offered as a basis for further criticism arid suggestions and feedback in order to improve the Periodical resources of the Cluster and to promote mutual cooperation toward this goal.

Respectfully submitted,

MYRON GOHMANN The Chicago Cluster of Theological Schools

CCTS LIBRARIANS MEETING May 15, 1974, 9:30 a.m. Place: Jesuit House, 5554 S. Woodlawn Avenue, Park at LSTC (Lunch to be served by our hosts--Jesuit School of Theology)

AGENDA

1. Approval of March 15 § April 23 Meeting Minutes

2. Proposed Due Dates for 1974-75 Academic Year which is as follows: Autumn Quarter - Sept. 30-Dec. 13; Winter Quarter - Jan. 6-Mar. 21; Spring Quarter - March 31-June 13.

Change to new due date Date Due June 3, 1974 September 16, 1974 September 9, 1974 December 13, 1974 December 2, 1974 March 21, 1975 March 10, 1975 June 13, 1975 (except for LSTC)

2.1 Discussion on single due date proposal action.

3. Assessment of monthly or bi-monthly meetings

3.1 Summer meetings?

3.2 . Acquisition meetings for summer

3.3 Meeting dates for 1974-75;

4. Librarians A-V Committee: Ken O'Malley, Forrest Clark, volunteers

4.1 The A-V Committee's work as envisioned by the April 8, 1974 Common Council action is as follows: "...With regard to the existing audio visual materials, the Common Council formally moved and unanimously approved the motion that Al Hurd, Cluster Library Coordinator, in cooperation with the librarians of the Cluster schools, prepare and distribute catalogues of existing audio visual materials."

5. Cluster Library Planning for 1974-75: Please bring your ideas or tasks that might be worked out in the near future.

6. Other Business

6.1 CTU Announcements

Please do not forget to prepare and bring your information on periodicals for the special meeting following the regular meeting.

CCTS LIBRARIANS' MEETING MINUTES

May 15, 1974

PRESENT: Gwen Vanden, Elinor Johnson, Elvire Hilgert, Sister Marion, Hope Lloyd, Lowell Albee, Dave Osterman, Neil Gerdes, Forrest Clark, Joan Blocher, Ken O'Malley, Murray Wagner, Bob Flinn, Myron Gohman, Al Hurd, Earle Hilgert, Susan Yoon, Francis Germovnik

1. March 15 and April 23, 1974 minutes approved as distributed.

2. June 13 changed to June 6 for 1975 final due date. Discussion of monthly due dates:

Consensus that quarterly due dates are most suitable for Cluster schools except for LSTC/JSTC. Support was given to LSTC's concern for many books being re turned at one time, and realization that they may experiment with monthly due dates after notifying Cluster schools when they do so.

3. Al expressed satisfaction with bi-monthly meetings but felt communication with West side suffered. Discussion suggested that we meet more often than bi monthly. Further suggestion indicated desire for meetings in Sept., Oct., Nov. Jan., Feb., April and May. Dates will be on or around the fifteenth--except when it falls on a week-end or a Tuesday.

3.1 Summer meetings not desired.

3.2 Acquisition meetings for summer set after Labor Day.

3.3 Meeting dates will be supplied by Al.

4. Al discussed history of interest in media and how leadership would center around Ken and Forrest. Bob Flinn pointed out that Cluster has become aware of low usage of software and would like to encourage usage of such software. Need tools to help faculty to be more aware.

Ken pointed out need for catalogs of software and hardware and to work on equipment compatibility problems. Also, he pointed out the need for librarians to sit on the Electronic Media Committee simply to keep budget considerations before it. Al suggested that librarians have a contribution to make concern ing types of materials to be acquired and access to materials.

5. Cluster Library planning 1974-75

5.1 A-V Catalog of software (Fall 1974)

5.2 New Union list of Serials (September 1974)

5.3 Monograph Series list (June/July 1974)

5.4 Collection development based on profiling project (Will be continued throughout 1974. Data to be supplied to all participating libraries by June 30, 1974.)

5.5 Periodical Survey (To be qualified in subsequent memo).

Discussion of periodical survey presented several options:

1. Stop survey in June 2. Simplify survey Members pointed out that survey has not provided basis for judgement of usefulness of title. Other criteria were suggested and considered. Also, need to redefine our goals for the project. These will have changed with McCormick's entrance.

5.6 No big projects for 1974-75 was expressed by LSTC. 1974-75 to be a year of reflection and long-range planning.

5.7 Compilation of policy manual (Summer 1974).

6. Other Business

6.1 Schedule for minute taking for next year will be set up by Al.

6.2 Application for system membership to ICLC rejected.

6.3 Profile monitering device distributed and will be forthcoming with instruc tions.

6.4 Relationship with U. of C.

Ken O'Malley reported on Kurt's visit to CTU and their discussion of Cluster libraries. In view of this discussion Ken proposed that:

1. An invitation to Kurt to attend Cluster meetings be extended; 2. and that we share minutes and information with U. of C.

After some discussion about the wisdom and intent of Ken's proposal and the problems posed by the U. of C, Al proposed to set up a Committee to advise and develop proposals for dealing with U. of C. Earl Hilgert pressed the important issue of having a Cluster library philosophy when dealing with U. of C.

6.5 Ken leaving for 2 years beginning September 1974. Sister Esther Hanley has been hired to work on acquisitions, periodicals, cataloging, and reader services. Myron will represent CTU in external relations. Susan will represent the CTU library for internal relations; she has been given faculty status.

6.6 Murray stated that travel arrangements to Denver Group rate $123 round trip each person make reservations with specified person at Beale Travel Agency.

6.7 Cluster will extend invitation to CATLA for the January 1974 meeting which will include visit to Regenstein to view automation process there.

Respectfully submitted,

Joan Blocher The Chicago Cluster of Theological Schools

DATE: July 15, 1974

TO: CCTS Librarians

FROM: Al Hurd, Library Coordinator

SUBJECT: Proposed Meeting dates for Cluster Librarians 1974-75

Meeting 1974-75 School responsible for Recording Secretary;

September 18, 1974 Bethany

October 23, 1974 Catholic Theological Union

November 20, 1974 Chicago Theological Seminary

January 15, 1975 DeAndreis Seminary

February 12, 1975 Jesuit School of Theology

March 12, 1975 Lutheran School of Theology

April 16, 1975 Meadville/Lombard

May 14, 1975 Northern Baptist

If any one or all of these dates are impossible, please let me know soon. Otherwise this is the meeting schedule we will follow during this academic year.

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~~Library Code: Date: Serial Code~~

~~Periodical Title: Vol. No. Year:~~

~~THIS PORTION FOR LIBRARY USE ONLY~~

THIS PORTION TO BE FILLED IN BY USER READERSHIP: 1. USER: Please circle under Q 1 below whether you are CCTS faculty (F) or a CCTS student (S) If you are neither CCTS faculty or student please circle (0) for Other reading public.

~~2. THE PRIMARY USE OF THIS PERIODICAL WAS TO: (Please circle the appropriate letter(s) under Q 2 below.)~~

~~A. Read Articles. C. Read both articles and Book Reviews. B. Read Book Reviews. D. Scan for topical/subject interest.~~

~~3. PLEASE INDICATE NUMBER OF ARTICLES READ. (Please fill in your answer under Q, 3 below.)~~

~~4. PLEASE INDICATE NUMBER OF BOOK REVIEWS READ. (Please fill in answer under Q 4 below.)~~

~~5. DID YOU USE PERIODICAL IN THE LIBRARY? (Please circle either yes or no under Q 5 below.)~~

~~6. DID YOU BORROW THIS PERIODICAL TO READ? (Please circle either yes or no under Q 6 below.)~~

7. DID YOU PHOTOCOPY ARTICLE(S) OR BOOK REVIEW(S)? (Please circle either yes or no under Q 7 below.) 8. If answer to Question 7 is yes please indicate the NUMBER OF PAGES PHOTOCOPIED (under Q 8 below.)

~~ANSWER TO: Q 1 Q 2 Q 3 Q 4 Q 5 Q 6 Q 7 Q 8 USER 1: F S 0 A B C D Yes No Yes No Yes No~~

~~USER 2: F S 0 A B C D Yes No Yes No Yes No~~

~~USER 3: F S 0 A B C D Yes No Yes No Yes No~~

~~USER 4: F S 0 A B C D Yes No Yes No Yes No~~

~~USER 5: F S 0 A B C D Yes No Yes No Yes No~~

~~USER 6: F S 0 A B C D Yes No Yes No Yes No~~

~~USER 7: F S 0 A B C D Yes No Yes No Yes No~~

~~USER 8: F S 0 A B C D Yes No Yes No Yes No~~

~~USER 9: F S 0 A B C D Yes No Yes No Yes No~~

~~USER 10: F S 0 A B C D Yes No Yes No Yes No~~

~~USER 11: F S 0 A B C D Yes No Yes No Yes No~~

~~USER 12: F S 0 A B C D Yes No Yes No Yes No~~

~~(User 12 please detach this questionnaire and return to Library Circulation Desk.) CCTS SYSTEM 200 CCTS SURVEY OF PERIODICAL LITERATURE USAGE~~

~~Library Code: Date: __ Serial Code:~~

~~Periodical Title: Vol. No. Year:~~

~~THIS PORTION FOR LIBRARY USE ONLY~~

THIS PORTION TO BE FILLED IN BY USER READERSHIP: • 1. USER: Please circle under Q 1 below whether you are CCTS faculty (F) or a CCTS student (S) If you are neither'CCTS faculty or student please circle (0) for Other reading public.

~~2. THE PRIMARY USE OF THIS PERIODICAL WAS TO: (Please circle the appropriate letter(s) under Q 2 below.)~~

~~A. Read Articles. C. Read both articles and Book Reviews. B. Read Book Reviews. D. Scan for topical/subject interest.~~

~~PLEASE INDICATE NUMBER OF ARTICLES READ. (Please fill in your answer under Q. 3 below.)~~

~~PLEASE INDICATE NUMBER OF BOOK REVIEWS READ. (Please fill in answer under Q 4 below.)~~

~~DID YOU USE PERIODICAL IN THE LIBRARY? (Please circle either yes or no under Q 5 below.)~~

~~DID YOU BORROW THIS PERIODICAL TO READ? (Please circle either yes or no under Q 6 below.)~~

~~DID YOU PHOTOCOPY ARTICLE(S) OR BOOK REVIEW(S)? (Please circle either yes or no under Q 7 below.) If answer to Question 7 is yes please indicate the NUMBER OF PAGES PHOTOCOPIED (under Q 8 below.)~~

~~(User 12 please detach this questionnaire and return to Library Circulation Desk.) CCTS SYSTEM 200 PERIODICALS TO BE EXCLUDED IN THE CCTS PERIODICAL SURVEY~~

A D AMERICAN THEOLOGICAL LIBRARY ICT IOBNB ASSOCIATION. NEWSLETTER ICLT IOBB IOBNB A D CORRESPONDENCE ICBST ICTU AMERICAN THEOLOGICAL LIBRARY ASSOCIATION. SUMMARY OF PRO ARC DIRECTIONS CEEDINGS' ICT ICLT IOBB IOBNB

~~ADULT CLASS ARCHIV FUR REFORMATIONSGESCHICHTE IOBNB ICLT ICT IOBB~~

~~ADULT EDUCATION AWARE IOBNB IOBNB~~

~~ADULT LEADERSHIP BANNER HERALD IOBB IOBNB~~

~~ADVANCE BAPTIST AND REFLECTOR ICLT IOBNB~~

~~ALABAMA BAPTIST BAPTIST BEACON IOBNB IOBNB~~

~~ALASKA BAPTIST MESSENGER BAPTIST BULLETIN IOBNB IOBNB~~

~~AMERICA BAPTIST COURIER ICBST ICTU ILED IOBNB IOBNB~~

~~AMERICAN BAPTIST BAPTIST FREEDOM IOBNB IOBNB~~

~~AMERICAN BAPTIST CHAPLAIN BAPTIST HERALD IOBNB IOBNB~~

~~AMERICAN BAPTIST FELLOWSHIP BAPTIST HISTORY AND HERITAGE IOBNB IOBNB~~

AMERICAN BAPTIST MEN. FELLOWSHIP BAPTIST LEADER NEWS IOBNB IOBNB BAPTIST MESSENGER AMERICAN BAPTIST WOMAN IOBNB IOBNB BAPTIST NEW MEXICAN AMERICAN COUNCIL OF LEARNED IOBNB SOCIETIES. NEWSLETTER ICLT ICT BAPTIST PROGRAM IOBNB AMERICAN LIBRARIES ICT ICTU ILED BAPTIST PUBLIC AFFAIRS IOBNB AMERICAN THEOLOGICAL LIBRARY ASSOCIA TION. INDEX TO RELIGIOUS PERIODI BAPTIST QUARTERLY CAL LITERATURE IOBNB ICBST ICLT ICT ICTU ILED IOBB IOBNB BAPTIST RECORD IOBNB 2.

~~BAPTIST STANDARD THE BRIDGE IOBNB ICME~~

~~BAPTIST TIMES CALIFORNIA SOUTHERN BAPTIST IOBNB IOBNB~~

~~BAPTIST TIMES CAMPUS LIFE IOBNB IOBNB~~

~~BAPTIST WORLD CANADA LUTHERAN IOBNB ICLT~~

~~BETTER HOMES AND GARDENS CANADA TODAY/D'AUJOURD' HUI IOBNB IOBNB~~

BETWEEN THE LINES; THE WELLS NEWS CANADIAN BAPTIST SERVICE IOBNB IOBB CAPITAL BAPTIST BIBLE MONITOR IOBNB IOBB CATHOLIC FAMILY LEADER BIBLE PICTURE CARDS ICTU IOBNB CATHOLIC JOURNALIST NEWSLETTER BIBLICAL RECORDER ICTU IOBNB CATHOLIC LIBRARY WORLD BIBLIOGRAPHIC INDEX ICBST ICTU ILED ICLT ICT ICTU ILED CATHOLIC PERIODICAL AND LITERATURE BIOGRAPHY INDEX INDEX ICT ICTU ICBST ICTU ILED IOBNB

~~BOOK NEWS CATHOLIC PRESS DIRECTORY ICLT ICTU ICBST ICTU ILED~~

~~BOOK REVIEW DIGEST CATHOLIC WORKER ICLT ICT ICTU ILED IOBNB ICME ICTU ILED~~

~~BOOK REVIEW INDEX CHANGE ICLT ICTU~~

~~BOOKLIST CHICAGO BAPTIST BANNER ICLT IOBNB~~

BRETHREN ACTION MOVEMENT. NEWS- CHICAGO DAILY DEFENDER LETTER IOBB IOBB CHICAGO DAILY NEWS BRETHREN EVANGELIST IOBB IOBNB IOBB CHICAGO GUIDE (W F M T GUIDE) BRETHREN MISSIONARY HERALD ICME IOBB IOBNB IOBB CHICAGO JOURNALISM REVIEW BRETHREN RESISTANCE NEWSLETTER ICLT ICTU IOBNB IOBB 3.

~~CHICAGO MAGAZINE CHURCH AND STATE ICTU ICME ICT IOBB~~

~~CHICAGO PUBLIC LIBRARY CHURCH OF GOD ICTU IOBB~~

~~CHICAGO SUNDAY EVENING CLUB CHURCH OF GOD EVANGEL IOBNB IOBNB~~

~~CHOICE; BOOKS FOR COLLEGE LIBRARIES CHURCH SCHOOL ICLT ICT ICTU ILED IOBNB~~

~~CHRIST FOR EVERY TRIBE CHURCH WOMAN ICLT IOBB~~

CHRISTIAN CENTURY CIRCLE ICLT ICME ICT ICTU ILED ICLT IOBB IOBNB COLLEGE AND RESEARCH LIBRARIES/C L R CHRISTIAN HOME ICT ICTU ILED IOBB IOBB COLLEGE AND RESEARCH LIBRARIES/ CHRISTIAN INDEX C L R NEWS IOBNB ICT ICTU ILED IOBB

~~CHRISTIAN MINISTRY COLLOQUY ICLT ICME ICT ICTU IOBB ICT ICTU~~

~~CHRISTIAN NEWS COMMENTARY ICLT ICBST ICME ICT ICTU IOBB~~

CHRISTIAN PERIODICAL INDEX COMMONWEAL ICLT IOBNB ICBST ICME ICTU ILED IOBB IOBNB CHRISTIAN SCHOLAR'S REVIEW IOBNB COMMUNICATOR IOBNB CHRISTIAN SCIENCE MONITOR ICLT IOBB IOBNB CONCERNS FOR CHRISTIAN CITIZENS IOBNB CHRISTIAN STANDARD IOBNB CONGREGATIONAL LIBRARY BULLETIN ICT CHRISTIAN STATESMAN ICLT CONGREGATIONALIST ICT IOBB CHRISTIAN UNITY IOBNB CONSERVATIVE BAPTIST IOBNB CHRISTIAN VICTORY IOBNB CONSERVATIVE BAPTIST IMPACT IOBNB CHRISTIANITY AND CRISIS ICLT ICME ICT ICTU ILED CONSUMER BULLETIN IOBB IOBNB IOBNB

~~CHRISTIANITY TODAY CONSUMER REPORTS ICBST ICLT ICT ILED IOBB ICT ICTU IOBB IOBNB CONTACT FAITH--LIFE IOBNB ICLT~~

~~CORD FARM JOURNAL ICTU IOBNB~~

~~CO-WORKER FELLOW WORKERS IOBNB ICLT~~

~~CUMULATIVE BOOK INDEX FELLOWSHIP ICLT ICT ICTU ILED IOBNB ICME ICT IOBB~~

~~CURRENT BIOGRAPHY FEY VIDA ICTU IOBNB~~

~~D W M NEWSLETTER FIRM FOUNDATION ICLT IOBNB~~

~~DAWN FLORIDA BAPTIST WITNESS ICLT IOBNB~~

~~DIMENSIONS FOCUS ON PUBLIC AFFAIRS IOBNB ICLT~~

~~DISSERTATION ABSTRACTS INTERNATIONAL FOCUS ON YOUTH ICLT IOBNB~~

~~EAST ASIA MILLIONS FORTHCOMING BOOKS IOBNB ICLT ICT ILED~~

~~EBONY FREE WILL BAPTIST ICBST ICT ICTU IOBB IOBNB~~

~~ENCOUNTER FUN FOR MIDDLERS IOBNB IOBNB~~

~~ESSAY AND GENERAL LITERATURE INDEX GENERAL BAPTIST MESSENGER ICBST ICT ICTU ILED IOBNB~~

~~EUROPEAN BAPTIST GENERAL THEOLOGICAL LIBRARY IOBNB ICME~~

~~EVANGELICAL BAPTIST GETTYSBURG SEMINARY BULLETIN IOBNB ICLT~~

EVANGELICAL-LUTHERAN CHURCH OF GOOD TIDINGS FINLAND. NEWS ICTU ICLT GOSPEL ADVOCATE EVANGELICAL VISITOR IOBNB IOBNB GOSPEL CALL EVANGELIZE IOBNB ICLT GOSPEL WITNESS FAITH AND FELLOWSHIP ICLT ICLT GRACE JOURNAL IOBB GUIDE FOR BIBLICAL STUDIES; CHURCH ILLINOIS LIBRARIES OF THE BRETHREN ICLT ICT IOBB IOBNB IOBB IN STEP GUIDE TO SOCIAL SCIENCE AND RELIGION ICLT IN PERIODICAL LITERATURE ICLT INDIAN LIFE AND HOPE IOBNB HAMMA BULLETIN ICLT INFORM IOBB HARMONIZER ICBST INPUT IOBNB HAWAII BAPTIST IOBNB INTELLECTUAL DIGEST ICTU HEAD START NEWSLETTER ICLT ICT IOBB INTERCHANGE ICLT HEARTHSTONE IOBNB IOWA SOUTHERN BAPTIST 'TIE' IOBNB HELPING HAND IN BIBLE SCHOOL WORK IOBNB JET IOBB HI-FIDELITY ICTU JORDAN ICLT HIS IOBNB JOURNAL OF LIBRARY AUTOMATION ICT ICTU HIS HAND IN MICHIGAN ICLT JOURNAL OF LIBRARY HISTORY IOBNB HOLIDAY ICTU JOURNAL OF LIBRARY MINISTRY ICME HOME MISSIONS IOBNB JUNIOR IOBNB HOMEFRONT ICT JUNIOR HIGH CLASS IOBNB HORIZONS IOBNB JUNIOR TEACHER IOBNB HYDE PARKER ICLT JUNIOR TEACHER IOBNB ILIFF REVIEW IOBB JUNIOR WORKBOOK IOBNB ILLINOIS BAPTIST IOBNB KANSAS BAPTIST IOBNB ILLINOIS JUNIOR COLLEGE BOARD. BULLETIN KINDERGARTEN STORY IOBB IOBNB KINDERGARTEN TEACHER LUTHERAN IOBNB ICLT

~~KIPLINGER WASHINGTON LETTER LUTHERAN BROTHERHOOD BOND IOBB ICLT~~

~~LSTC EPISTLE LUTHERAN CHAPLAIN ICLT ICLT~~

LATIN AMERICAN LUTHERAN LUTHERAN COUNCIL IN THE U.S.A. ICLT NEWS BULLETIN ICLT LEADER IOBB LUTHERAN DIGEST ICLT LEADER'S DIGEST IOBNB LUTHERAN EDUCATION ICLT LEARN IOBNB LUTHERAN FORUM ICLT LIBERAL CONTEXT ICME LUTHERAN HISTORICAL CONFERENCE, NEWSLETTER LIBERATION ICLT ICME ICT IOBB LUTHERAN LIBRARIES LIBRARY-COLLEGE OMNIBUS ICLT IOBB LUTHERAN QUARTERLY LIBRARY JOURNAL ICLT IOBB ICLT ICT ICTU ILED IOBNB LUTHERAN SCHOLAR LIBRARY LITERATURE ICLT ICLT LUTHERAN SOCIAL CONCERN LIBRARY QUARTERLY ICLT ICLT ILED IOBB LUTHERAN STANDARD LIBRARY RESOURCES AND TECHNICAL ICLT SERVICES ICT ICTU LUTHERAN THEOLOGICAL SEMINARY ICLT LIBRARY TRENDS ICLT ICTU IOBB LUTHERAN VOICE ICLT LIGHT OF FAITH ICLT LUTHERAN WITNESS ICLT LIVING WORD ICTU LUTHERAN WITNESS REPORTER ICLT LUTHER ICLT LUTHERAN WOMEN ICLT LUTHER THEOLOGICAL SEMINARY REVIEW ICLT LUTHERAN WORLD ICLT IOBNB LUTHERAN WORLD FEDERATION. MISSIONARY REVIEW INFORMATION ICLT ICLT MONROE BAPTIST NEWS LUTHERANS ALERT IOBNB ICLT MONTHLY LABOR REVIEW MCCORMICK NOTES ICJST IOBB MONTHLY LETTER ABOUT EVANGELISM MCPHERSON COLLEGE. BULLETIN ICLT ICT IOBB MOODY MONTHLY MANCHESTER COLLEGE. BULLETIN IOBNB IOBB MS MARYLAND BAPTIST ICT IOBB IOBNB IOBNB NATION MEDIA; LIBRARY SERVICES JOURNAL ICME ICT IOBB IOBNB NATIONAL CATHOLIC REPORTER MESSAGE ICBST ICLT ICTU ILED IOBB IOBNB NATIONAL GEOGRAPHIC MAGAZINE MESSENGER ICBST ICLT ICT ICTU ILED IOBB IOBNB

~~MESSENGER NATIONAL REVIEW ICLT ICT ICTU~~

METHODIST THEOLOGICAL SCHOOL IN NEAR EAST REPORT OHIO. JOURNAL ICT IOBB IOBNB ICT NEBRASKA BAPTIST MESSENGER MICHIGAN BAPTIST ADVOCATE IOBNB IOBNB NEW BOOK REVIEW MIDDLE EAST NEWSLETTER ICBST ICT ICTU IOBNB IOBNB NEW COLLEGE BULLETIN MIDDLER ICT IOBNB NEW YORK BAPTIST MIDDLER TEACHER IOBNB IOBNB NEW YORK REVIEW OF BOOKS MINISTER ICME ICT IOBNB NEW YORK TIMES MISSIONARY ICLT ICT IOBB ICLT NEW YORK TIMES. BOOK REVIEW MISSIONARY LINK ICME ILED IOBNB NEW YORKER MISSIONARY RESEARCH LIBRARY. ICLT ICTU OCCASIONAL BULLETIN ICLT ICTU IOBB NEWSWEEK POPULAR MECHANICS ICJST ICLT ICME ICT ICTU IOBNB IOBNB POPULAR SCIENCE MONTHLY NEXUS ICTU ICLT ICT IOBB IOBNB PRESBYTERIAN GUARDIAN, THE NIAGARA FRONTIER BAPTIST COURIER IOBNB IOBNB PRESBYTERIAN JOURNAL NIGERIA MAGAZINE IOBNB IOBB PRIMARY TEACHER NORTH DAKOTA BAPTIST NEWSLETTER IOBNB IOBNB PRIMARY TEACHER (BIBLE AND LIFE NORTH SHORE BAPTIST SERIES) IOBNB IOBNB

~~THE NORTHERN PRIMARY WORKBOOK IOBNB IOBNB~~

~~NORTHWESTERN LUTHERAN PROGRESSIVE ICLT ICME ICT IOBB~~

~~NORTHWESTERN SEMINARY BULLETIN PUBLISHER'S WEEKLY ICLT ICLT ICT~~

~~OHIO BAPTIST MESSENGER QUEST IOBNB IOBNB~~

~~OPPORTUNITY R Q ICT IOBB ICT~~

~~OREGON BAPTIST RAMPARTS IOBNB ICLT ICME ICT ICTU IOBB~~

~~OUTLOOK READER'S DIGEST ICLT IOBB ICJST ICTU IOBNB~~

~~OUTREACH READER'S GUIDE TO PERIOCIAL IOBNB LITERATURE ICJST ICLT ICT ILED IOBB OVERCOMER IOBNB IOBNB RELIGIOUS AND THEOLOGICAL ABSTRACTS PACIFIC COAST BAPTIST ICJST ICLT ICT ICTU IOBB IOBNB IOBNB~~

~~PENN JERSEY BAPTIST RELIGIOUS AND THEOLOGICAL RESOURCES IOBNB ICT~~

~~PHILLIPS SEMINARY NEWS RELIGIOUS BOOK GUIDE IOBB ICTU ILED~~

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~~ROUNDTABLE SPIRITUAL FRONTIERS ICLT IOBB~~

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~~WHENEVER WHATEVER IOBNB~~

~~WHOLE EARTH NEWSLETTER ICT~~

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~~YOUTH ICT~~

~~YOUTH I IOBNB~~

~~YOUTH II IOBNB~~

~~YOUTH AND SOCIETY IOBNB~~

~~YOUTH I TEACHER IOBNB~~

~~YOUTH II TEACHER IOBNB OFFICE OF THE COORDINATOR 1100 EAST 55TH STREET CHICAGO, ILLINOIS 60615 * TELEPHONE 312 667-3500~~

~~... . •• i V^lllUdXU Cluste^lUdlUIr ofTheoIcidUl I I llAJiUXtlVcHi *J\sl~~

~~January 22, 1974~~

~~Rev. Francis Germovnik DeAndreis Seminary 511 East 127th Street Lemont, IL 60439~~

~~Dear Father Germovnik~~

Talk about being behind in my communications...here it is the twenty- second of January 1974 and I have not answered your letter of December 10, 1973. What I want to do below is respond to your concerns expressed in the December letter about my role as Cluster Library Coordinator and how it relates to your school or any other Cluster school.

First I have envisioned my role as advisory as well as the originator of certain ideas, projects, and proposals to improve the library resources and services' in each Cluster school. From these it has been my hope that .all schools would receive certain library resource benefits. I hope I have not gone beyond this role, although I admit that at times it becomes dif ficult not to stay within the above parameters. I have at times felt re stricted by the advisory parameters, but have, I do not think, ever acted independently from the Cluster librarians through a process of consensus, modification of ideas, proposals or projects. Some times plans have been rejected, other times certain schools have exercised the option of differen tial participation.

Secondly, I respect your position and that of DeAndreis in regard to the Cluster library projects. I have appreciated your careful attention to the projects you have done and your enthusiasm in sharing resources and costs. When I do write proposals that have rather direct suggestions about the redistribution of resources my hope is that they may become possible for schools now or in the future. On the other hand some schools may find them impossible in the present or the future. If some schools can partici pate more actively than others I think we ought to celebrate that kind of achievement. Again, on the other hand, I have no intent of overlooking or forgetting the needs of those schools who say they can participate in a limited way in Cluster programs.

Again, I appreciate very much what you have told me in your December letter. I think the points you raised need review and discussion by the Cluster librarians. If I go too far in the future please let me know.

~~Finally thank you for hosting the January meeting and luncheon. I always feel at home at DeAndreis. I look forward to serving you in the future and hope to see your profiling data soon.~~

~~Sincerely yours,~~

~~Al Hurd Library Coordinator~~

~~AH/pj e cc: Rev. Robert J. Flinn The Chicago Cluster of Theological Schools~~

~~OFFICE OF THE CLUSTER LIBRARY COORDINATOR~~

~~Report on Title Duplication for 1972-73~~

~~Introduction~~

This report concerns itself with the duplication of titles between the Cluster libraries during academic year 1972-73. To better understand the current report a sum mary of the data from the previous 1971-72 report appears below. The data on the dup lication of titles for 1972-73 has been confined to 1970 through 1973 imprints. This was done at this time because these years represent the largest expenditure of funds by the Cluster libraries for current monograph type literature. Also, the 1970-73 period represents the time-frame in which the Cluster libraries have worked together and for which comparative data is available. Another reason for not including infor mation about pre-1970 title duplication is that many cards were submitted to the Office of the Cluster Library Coordinator for inclusion in the Cluster Union Catalog of which a majority are pre-1970 titles representing major efforts by a couple of Cluster lib raries to reclassify and recatalog their collections to the Library of Congress system. Soon we will have more complete data on the duplication of pre-1970 imprints and will make it available at that time.

~~Summary of the 1971-72 Study of Title Duplication~~

The 1971-72 study of duplicate titles cataloged by the Cluster libraries was based on two categories of imprint dates: those dated 1967-1971 were factored out so that we had an actual count by year; and a broader category which included all pre-1967 im prints together. The Cluster libraries cataloged a total of 6,374 titles during 1971- 72. Of this total 1,654 or 25.94% of the titles were duplicated at two or more loca tions in the Cluster. The 1971-72 data, however, did not provide a breakdown of dupli cation between the three library foci in the Cluster: Hyde Park, Oak Brook and Lemont. However, the 1971-72 data does indicate--as does the 1972-73 data—that a majority of Cluster libraries monies go toward the purchase of titles published during the last two calander years.

~~Analysis of Title Duplication for 1972-73~~

During academic year 1972-73 the eight Cluster libraries submitted to the Library Coordinator a total of 3,382 unique titles published between 1970 and 1973. Of this total, 698 titles or 20.63% were duplicated by two or more Cluster libraries. The 20.63% duplication of titles over the past four imprint years (1970-1973) represents a decrease of about 5% in duplication.when compared to the duplication study of 1971-72.

A couple of further observations can be made about the 1972-73 data in comparison with the 1971-72 study. First the 1972-73 sample is smaller than the 1971-72 sample. This may be due to increased cost in books while Cluster book budgets for 1972-73 re mained at 1970-71 levels. Secondly, there was a decrease in the number of foreign titles purchased during 1972-73 by the Cluster libraries. On the other hand, only eleven foreign titles for the imprint years 1970-73 were duplicated at two locations. Thirdly, duplication of expensive domestic monograph series was a dominent feature of the current study of title duplication. Finally, the 1972-73 sample is smaller because it covers a four year span of imprints rather than a five year span as the 1971-72 sample did. Bellarmine School of Theology - Bethany Theological Seminary — Catholic Theological Union Chicago Theological Seminary - DeAndreis Seminary - Meadville Theological School Lutheran School of Theology at Chicago — Northern Baptist Theological Seminary Title Duplication feport, 1972-73 2.

Below is a more detailed summary of. the data ott title duplication during 1972-73. This summary attempts to portray those subject areas where duplication was heaviest as well as indicating the duplication between the two Cluster foci.

~~Summary of Data~~

~~Totals % of total~~

~~Total titles in 1972-73 study: 3,382 100.00% Total titles duplicated at two or more locations during 1972-73 698 20.63%~~

Total 1970 titles duplicated at two or more locations 30 .89 Total 1971 titles duplicated at two or more locations 190 5.61 Tottl 1972 titles duplicated at two or more locations 451 13.33 Total 1973 titles duplicated at two or more locations 27 .80

~~Totals 698 20.63%~~

~~Total % of Total Totals File Duplicated~~

Total 1970-73 titles duplicated at 2 locations 445 13.15 63.76 Total 1970-73 titles duplicated at 3 locations 164 4.85 23.50 Total 1970-73 titles duplicated at 4 locations 69 2.05 9.89 Total 1970-73 titles duplicated at 5 locations 14 .41 2.00 Total 1970-73 titles duplicated at 6 locations 6 .17 .85 Total 1970-73 titles duplicated at 7 locations 0 .00 .00 Total 1970-73 titles duplicated at 8 locations 0 .00 .00

~~698 20.63% 100.00%~~

~~Number of 1970 titles duplicated at: Subject areas of 1970 duplicates in rank order:~~

2 locations 22 Theology (BT) 6 History of Religion (BL) 2 3 locations 7 Biblical Studies (BS) 5 Social Sciences (H) 2 4 locations 1 World History (DI) 4 Speculative Philo. (BD) I 5 locations 0 Denominational Hist. (BX) 3 Psychology (BF) 1 6 locations 0 Philosophy (B) 2 Political Science (J) 1 7 locations 0 Practical Theology (BV) 2 Bibliography (Z) 1 $ locations 0 Total 30 Total 1970 titles 30 Title Duplication Report, 1972-73

~~Number of 1971 titles duplicated at: Subject areas of 1971 duplicates in rank order:~~

2 locations 133 Biblical Studies (BS) 30 American History (E) 6 3 locations 41 Theology (BT) 25 World History (D) 4 4 locations 14 Practical Theology (BV) 21 Psychiatry (R) 4 5 locations 2 Church History (BR) 17 Education CL) 3 6 locations 0 Denominational Hist. (BX) 16 Philosophy (B) 2 7 locations 0 Social Sciences (H) 12 Speculative Phil. (BD) 2 8 locations 0 Psychology (BF) 11 Judaism (BM) 2 History of Religion (BL) 10 Civilization (C) 2 Total 1971 titles 190 Bibliography (Z) 8 Political Science (J) 2 Ethics (BJ) 6 Collected Works (A) 1 Literature (P) 6 Law (K) 1 Total 190

~~Number of 1972 titles duplicated at: Subject areas of 1972 duplicates in rank order:~~

2 locations 270 Biblical Studies (BS) 65 Ethics (BJ) 7 3 locations 109 Theology (BT) 58 Civilization (C) 7 4 locations 54 Social Sciences (H) 45 Bibliography (Z) 6 5 locations 12 Church History (BR) 40 Political Science (J) 5 6 locations 6 Denominational Hist. (BX) 33 Law CK) 4 7 locations 0 History of Religion (BL) 32 Speculative Phil. (BD) 3 8 locations 0 Psychology (BF) 26 Geography (G) 3 Philosophy (B) 22 Military Science CU) 3 Total 1972 titles 451 Practical Theology (BV) 20 Science CQ) 3 Literature (P) 13 Art (N) 2 World History (D) 12 Collected Works (A) 1 Education (L) 11 American History (F) 1 Judaism (BM) 10 Music (M) 1 American History (E) 9 Technology (T) 1 Psychiatry CR) 8 Total 451

~~Number of 1973 titles duplicated at: Subject areas of 1973 duplicates in rank order:~~

2 locations 20 Practical Theology (BV) 7 Political Science (J) 2 3 locations 7 Theology (BT) 4 Biblical Studies (BS) 1 4 locations 0 History of Religion (BL) 3 Denominational Hist. (BX) 1 5 locations 0 Church History (BR) 3 Civilization (C) 1 6 locations 0 American History (E) 2 Bibliography (Z) 1 7 locations 0 Social Sciences (H) 2 8 locations 0 Total 27

~~Total 1973 titles 27 Titles Duplication Report, 1972-73 4.~~

~~Number of titles duplicated between: Total % of Total~~

Hyde Park libraries: 229 32.80 Hyde Park/Oak Brook libraries: 371 53.15 Hyde Park/ Oak Brbok/Lemortt libraries: 32 4.59 Hyde Park/Lemont libraries: 60 8.60 Oak Brook libraries: 4 .58 Oak Brook/Lemont libraries 2 .28

~~Total 698 100.00%~~

~~Conclusions~~

The data suggests that title duplication in the Cluster is heaviest for the 1971 and 1972 imprint years. Further, that the subject areas for these two imprint years most likely to be duplicated are: biblical studies, theology, Church history, denomi national history, practical theology, psychology and the social sciences. Although, duplication of titles was reduced by 5.31% during the past academic year, the number of times a title was duplicated at two locations exceeds titles duplicated at three or more locations. What is encouraging is this respect is that duplication between the two foci--Hyde Park/Oak Brook-Lemont—exceeds duplication of titles between Hyde Park libraries. The latter seems to be a result of closer coordination of acquisitions through bi-weekly meetings. Also, it seems that in those subject areas where duplica tion is heaviest are in direct relation to .the curriculum areas stressed throughout the Cluster. Thus, much duplication was necessary. Duplication of titles published in monograph series effected the overall duplication of titles. This area of duplica tion has been recognized as problematic by the Cluster librarians and is being studied

Finally the Cluster Library Development Program has sound data on which to build and improve Cluster library1s collections and service in the future. Any questions about this report may be addressed to the Cluster Library Coordinator.

~~Respectfully submitted,~~

~~Albert E. Hurd Library Coordinator October 17, 1973 CATALOGING/PROCESSING DEPT. STATISTIC S FOR CCTS LIBRARY CODE: DATE: — _ _. ___ fUKLHASfc bJLFl KfcUU . DISCARDS PER. - * - PAM. INDEXES~~

A GENERAL WORKS, POLYGRAPHY AC Collections (General) At; Encyclopedias (General) AG Dictionaries (General) Al Indexes (General) AM Museums (General) AS Academies and learned societies AY Yearbooks, Almanacs, Directories AZ History of sciences (General) B Philosophy (General) BC Logic BD Speculative philosophy BF Psychology 38-67 Theory, Scope, Relations . 181-299 Physiological and experimental 311-499 Consciousness, Cognition, Perception... 511-593 Affection, Feeling, Emotion 608-635 Will, Volition, Choice 636-637 Applied psychology 660-789 Comparative, genetic psychology 795-990 Temperament, character, physiognomy... 1001-1389 Parapsychology i 1405-1999 Occult sciences BH Aesthetics BJ Ethics Religion BL Religions, Mythology, Rationalism BM Judaism BP Islam. Bahaism. Theosophv, etc. Christianity BR General 45-85 Collections 140-1500 Church History (140- by period, 500- by country) BS Bible 1-355 Texts and versions 410-680 Works about the Bible 701-1830 Old Testament 1901-2970 New Testament BT Doctrinal Theology BV Practical theology 5-525 Worship 590-1650 Ecclesiastical theology 2000-3705 Missions BX Denominations and sects 1-9 Church unity. Ecumenical movement 100-750 Eastern and oriental churches 800-4795 Roman Catholic Church 4800-9999 Protestantism 4872-4924 Pre-Reformation 4929-9999 Post-Reformation C Auxiliary Sciences of History fGeneral") CB Historv of civilization and culture CC Archaeology (General^ CD Diplomatics, Archives. Seals . PURCHASE GIFT RECAT. DISCARL CE Technical chronology, Calendar CJ Numismatics CN Epigraphy, Inscriptions CR Heraldry CS Genealogy CT Biography P History: General and Old World (General) DA-DR Europe DS Asia PT Africa PU Oceania DX Gypsies E-F975 History: America (U.S.) 1001-1140 -British America 1201-1392 Mexico 1401-2175 Latin and Central America. West Indies 2201-2239 South America G Geography, Anthropology H Social Sciences (General) HA Statistics HB-HJ Economics HM-HX Sociology J Political Science K Law h Education (General) LA-LC History, theory and practice, and special LD-LG Individual institutions (schools) M Music ML Literature of music MT Musical instruction and study N Fine Arts (Visual arts - general) NA Architecture NB Sculpture NC Drawing, Design, Illustration ND Painting NE Print Media NK Decorative arts, Applied art NX Art in general (Art and religion) P Language § Literature (Philology $ linguistics) $A Classical languages and literature PB-PH Modern European PJ-PK Oriental PL-PM Other PN Literature Q Science R Medicine S Agriculture T Technology U Military Science V Naval Science Z Bibliography and library science

~~TOTAL VOLS. ADDED IN L.C. RECORDED ON THIS SHEET:~~

~~TOTAL TITLES RECAT.:~~

~~TOTAL TITLES DISCHARGED: s> CCTS SURVEY OF PERIODICAL LITERATURE USAGE~~

~~Library Code: Date: Serial Code:~~

~~Periodical Titles Vol. No. Year~~

~~FOR LIBRARY USE ONLY~~

~~THIS PORTION TO BE FILLED IN BY USER READERSHIP:~~

~~1. USER: Please indicate below whether you are faculty (F) or Student (S) under Q 1 below.~~

~~2. THE PRIMARY USE OF THIS PERIODICAL WAS TO: (Please fill in appropriate letter(s) under Q 2 below.)~~

~~A. Read Articles. C. Read both articles and Book Reviews,~~

~~B. Read Book Reviews. D. Scan for topical/subject interest.~~

~~3. PLEASE INDICATE NUMBER OF ARTICLES READ. (Please fill in your answer under Q 3 below.)~~

~~4. PLEASE INDICATE NUMBER OF BOOK REVIEWS READ. (Please fill in answer under Q 4 below.)~~

~~5. DID YOU USE PERIODICAL IN THE LIBRARY? (Please circle either yes or no under Q 5 below.)~~

~~6. DID YOU BORROW THIS PERIODICAL TO READ? (Please circle either yes or no under Q 6 below.)~~

~~ANSWER TO; Q i Q 2 Q 3 Q 4 Q 5 Q 6 Q 7 Q 8~~

~~USER 1: Yes No Yes No Yes No~~

~~USER 2: Yes No Yes No Yes No~~

~~USER 3: Yes No Yes No Yes No~~

~~USER 4: Yes No Yes No Yes No~~

~~USER 5: Yes No Yes No Yes No~~

~~USER 6: Yes No Yes No Yes No~~

~~USER 7: Yes No Yes No Yes No~~

~~USER 8: Yes No Yes No Yes No~~

~~USER 9: Yes No Yes No Yes No~~

~~USER 10: Yes No Yes No Yes No~~

~~USER 11: Yes No Yes No Yes No~~

~~USER 12: Yes No Yes No Yes No CCTS ACQUISITIONS SURVEY~~

~~1. List below the domestic vendors your library purchases books from and indicate the range of discounts your library receives.~~

1.1 Please give average discount by vendor for 1972-73 purchases. This can be done by adding up the list price of the books from the invoice and sub tracting it from the discount price paid. The remainder of this function then can be divided by the total number of books purchased from the parti cular vendor and this will give you the average discount.

~~2. List below the foreign vendors your library purchases books from and indicate the range of discounts your library receives.~~

2.2 Please give average discount by vendor for 1972-73 purchases. This can be done by adding up the list price of the books from the invoice and sub tracting it from the discount price paid. The remainder of this function then can be divided by the total number of books purchased from the parti cular vendor and this will give you the average discount.

~~List below those publishers your library purchases from and indicate the range of discounts your library receives.~~

3.3 Please give average discount by vendor for 1972-73 purcheses. This can be done by adding up the list price of the books from the invoice and sub tracting it from the discount price paid. The remainder of this function then can be divided by the total number of books purchased from the parti cular vendor and this will give you the average discount. CCTS Acquisitions Survey 2.

4. Estimate, with as much accuracy as possible, the amount of your book budget that goes for standing orders for: a) monograph series; b) bibliographical tools like NUC, Indexes, etc.; and c) the remainder that goes for current and retro spective monographs, pamphlets, etc.

~~5. Does your library keep its own records of book purchases or do you rely on your business office?~~

~~6. Does your library send a purchase order along with the book orders to the Vendor? (yes or no).~~

~~6.1 If yes, must the purchase order be approved by your business office or can the librarian authorize the purchase order?~~

~~7. Please estimate the number of book titles purchased for 1972-73; the number of gift books for 1972-73.~~

~~7.1 books purchased from 1972-73 budget~~

~~7.2 books received as gifts for 1972-73. 8. Place a check QQ beside the routines that your library does - below. Function Number Acquisitions~~

1 Sorting of Acquisitions mail 1.1 Typing purchase request cards 2 Bibliographic chicking - verification 3 Assign dealer and fund 4 Prepare multiple-order record 4.1 Burst multiple-order forms 5 Type purchase requisition, purchase order or letter order 6 Typing (general) - correspondence, claims, etc. 7 Revise, sign and mail request to dealer 8 Filing 9 Revision (general) 10 Check reports from dealer 11 Inquiries 12 Receiving routine 13 Bookkeeping 14 Clear order files 15 Notify requestor 16 Other Acquisitions work (specify) STANDARDIZED TECHNICAL PROCESSING ACTIVITIES

I. Acquisitions A. Preliminary Activities 1 1. Open, sort and distribute incoming mail 2a. Review book order requests 2b. Review selection media 3. Select titles to be ordered 4. Type library order request card B. Bibliographic Searching - Checking 5. Search and verify bibliographic information C. Orders Placement 6. Assign vendor and fund 7. Prepare multiple order record 8. Type purchase requisition, etc. 9a. Revise typing 9b. Sign and mail requests 10. Burst forms 11. File forms in appropirate files 12. Encumbrance or prepayment routine D. Receiving, Billing 13a. Unpack books; check against packing list or invoice 13b. Check outstanding order file 14. Check in serials on Kardex 15. Collate books 16. Book return procedure (incorrect shipment, defective copy, approval books) 17. Book accessioning routine 18. Write sourcing information 19. Prepare gift record form 20. Book distribution routine 21. Prepare receiving report 22. Prepare invoices for payment 23. Expenditure routine E. Post-Cataloging 24. Clear in-process file 25. File forms, etc., in completed records or discard 26. Requestor notification routine 27. Periodic accessions list routine F. Miscellaneous Activities 28. Vendor status routine 29. Claims routine 30. Cancellations routine 31. Out-of-print order routine. This routine was not subdivided in the CALBPC study as it served its purpose in labor cost analysis, and for comparison of similar activities among the participating libraries. It will, however, be too broad an activity in analyzing the technical processes functions of a single library in a minutely detailed study. 32. Process inquiries 33. General typing - correspondence, etc. (specify) 34. General revision (specify) 35. General filing (specify) G. Other Acquisitions Activities 36. Other acquisitions activities not listed above (specify)

II. Cataloging A. Pre-Cataloging 37. Sort books, assign and distribute 38. Search for LC copy; verify bibliographic information 39. Order LC cards or other unit cards 40. Receive and arrange LC cards 41. Receive and arrange LC proof slips or proof sheets 42. File LC copy (cards or proof) 43. Match LC cards or proof copy and books 44. Added copies/added volumes routine B. LC Cataloging 45. Catalog and Classify with LC cards/copy C. Original Cataloging 46. Original cataloging and classifying 47. Shelf listing (for 44, 45, and 46) D. Card Reproduction and Processing 48. Type complete card sets 49. Type master card 50. Revise master card 51. Type modification on a card or proof slip 52a. Reproduce card sets (other than typing) 52b. Sort cards into sets 53. Type call number, added entries 54. Revise typing on card sets 55. Prepare authority cards 56. Prepare cross-reference cards E. Mechanical Book Processing 57. Prepare circulation card 58. Prepare book pocket 59. Mark call number or place label on spine of volume 60. Affix pocket and date due slip. Affix gift plate 61. Affix biographical and review material in book 62. Stamp property marks 63. Affix plastic jacket to book 64. Paperback books—library binding routine 65. Revise completed books before forwarding to circulation F. Card Filing 66. Sort and alphabetize shelf list and all catalog cards 67. File shelf list and all catalog cards 68. Reyise filing of shelf list and all catalog cards G. Miscellanious Activities 69. Route card sets to departmental libraries 70. Paperback books--bindery routine (preparation) 71. Paperback books--bindery routine (receiving) 72. Catalog maintenance (other than filing) 73. General typing (specify) 74. General revision (specify) 75. General filing (specify) 76. Other cataloging activities not listed above (specify)