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Department of Design and Construction City and County of Honolulu Specifications and Legal Documents for Rehabilitation of Local

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Department of Design and Construction City and County of Honolulu Specifications and Legal Documents for Rehabilitation of Local DEPARTMENT OF DESIGN AND CONSTRUCTION CITY AND COUNTY OF HONOLULU SPECIFICATIONS AND LEGAL DOCUMENTS FOR REHABILITATION OF LOCALIZED STREETS, PHASE 12A KALIHI, KALIHI VALLEY, KAMEHAMEHA HEIGHTS & ALEWA HEIGHTS AREAS OAHU, HAWAII Job No. SP14-01 NOVEMBER 2014 ROBERT J. KRONING, P.E. Director CONTACT PERSON: Earl Kobatake, P.E. Phone No. (808) 768-8435 CONTENTS JOB NO. SP14-01 REHABILITATION OF LOCALIZED STREETS, PHASE 12A KALIHI, KALIHI VALLEY, KAMEHAMEHA HEIGHTS & ALEWA HEIGHTS AREAS OAHU, HAWAII THE CONTRACT DOCUMENTS FORMING THE CONTRACT CONSIST OF : NOTICE TO CONTRACTORS PROPOSAL SPECIAL PROVISIONS APPENDIX – PROJECT LIMITS, CONSTRUCTION NOTES AND FIGURES GENERAL INSTRUCTIONS TO OFFERORS, AUGUST 1, 2013 (Bound Separately) GENERAL TERMS AND CONDITIONS, AUGUST 1, 2013 (Bound Separately) HAWAII ADMINISTRATIVE RULES, TITLE 3, DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES (Bound Separately) STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION, SEPTEMBER 1986 (Bound Separately) STANDARD DETAILS FOR PUBLIC WORKS CONSTRUCTION, SEPTEMBER 1984 (Bound Separately) Contents NOTICE TO CONTRACTORS SEALED BIDS will be received up to and publicly opened and read aloud at 2:00 p.m. HST, Monday, December 22, 2014, in the Office of the Division of Purchasing, Department of Budget and Fiscal Services, City and County of Honolulu, City Hall, Room 115, Honolulu, Hawaii 96813, for: JOB NO. SP14-01 REHABILITATION OF LOCALIZED STREETS, PHASE 12A KALIHI, KALIHI VALLEY, KAMEHAMEHA HEIGHTS & ALEWA HEIGHTS AREAS OAHU, HAWAII Plans and specifications on CD ROM may be obtained at the above office on request. Proposals mailed outside of the Island of Oahu will be mailed air freight collect. Bidders shall be licensed in accordance with Chapter 444, HRS, relating to the licensing of contractors. A Specialty Contractor is required to perform the arboricultural work. Pursuant to Chapter 103D-303.5 of the Hawaii Revised Statutes, a mandatory pre-bid conference will be held for this project on Tuesday, December 2, 2014 at 9:00 a.m. HST in the 11 th Floor conference room of the Frank F. Fasi Municipal Building, 650 South King Street, Honolulu, Hawaii 96813. All potential interested bidders, offerors, subcontractors, and union representatives are invited to attend. The Hawaii product preference pursuant to Section 103D-1002 of the Hawaii Revised Statutes and Section 3-124 of the Hawaii Administrative Rules may be applicable to this solicitation. The current Hawaii Products List is available on the SPO website at http://hawaii.gov/spo/hawaii- public-procurement-code-chapter-103d-hrs/preferences . To access the list, click on the “Hawaii Products” link. Persons wishing to certify and qualify a product not currently listed as a Hawaii Product shall submit a Certification for Hawaii Product Preference (form SPO-38) to Division of Purchasing City and County of Honolulu 530 S. King Street, Room 115 Honolulu, Hawaii 96813. Attention: Purchasing Administrator For each product being requested, one form shall be completed and submitted (i.e. 3 products should have 3 separate forms completed). The form is available on the State Procurement Office (SPO) webpage at http://hawaii.gov/forms/state-procurement-office . To download the form, click on the “SPO- 38” link. The deadline for submitting a completed SPO-38 is Tuesday, December 9, 2014. Late submittals for this solicitation will not be reviewed by the City. ________________________________________ Wendy Imamura, Purchasing Administrator City and County of Honolulu Notice to Contractors 1 INSTRUCTION TO OFFERORS This Rehabilitation of Localized Streets project includes: cold planing; resurfacing of asphalt concrete pavements; reconstruction of failed asphalt concrete pavement areas identified by the contractor and confirmed by the City; tree pruning, removal, treatment and replacement of tree identified by the arborist and confirmed by the City arborist; adjustment of utility manhole frames and covers and street survey monument frames and covers; reconstruction of concrete curbs and gutters; installation of pavement markers, striping and markings; installation of vehicle detector loops; locating existing manholes, valve boxes, monuments, etc. with GPS survey equipment; and providing ArcGIS data files to City as per specification as required data format. The Contractor shall take full responsibility to comply with all City requirements to construct the project improvements for this project. These responsibilities will include, but are not limited to, obtaining all appurtenant approvals and clearances from City and State agencies and utility companies, notifying the public, obtaining the appropriate permits (including NPDES) to allow for the construction, responding to all complaints relating to the project activities, providing access to motorists and adjacent properties, and any other activities that are required for the construction of the project improvements. The Contractor shall cold-plane and resurface the various City streets with a 1-1/2 to 2 inches thick asphalt concrete pavement overlay, City Mix No. 4 or State Mix IV, or as directed by the City and shall provide a smooth riding surface. Contractor must pave cold planed roads no later than three calendar days after the road has been cold planed. On roads with properly functioning drainage flow pattern, the Contractor shall maintain the existing drainage pattern. At locations with faulty drainage issues, the Contractor shall submit the method in which drainage can or cannot be corrected before work begins. No ponding within the resurfaced pavement area will be permitted. The Contractor shall resolve drainage/ponding issues. If ponding occurs after new pavement is constructed, Contractor is responsible to fix that ponding at their cost. The Contractor shall take the appropriate measures to ensure that the construction has met all the requirements of these specifications. Any damage to existing utilities will be the sole responsibility and cost of the Contractor to repair. The City will determine which area the Contractor will pave first. Highlighted map is attached to show priority streets that will need resurfacing. Streets that are not highlighted but are in the area may be paved if they are approved for paving and funds are available. The bids will be compared on the basis of the TOTAL SUM BID for all items contained in the Proposal, which shall be considered to be the total sum of the actual or corrected amounts bid upon each item, as the case may be. The one-year guarantee period for the roadway(s) commences on the completion and final acceptance of each of the roadways in the contract by the Officer-in-Charge and submittal of the certification letters. The City will inspect the roadway prior to the end of the one (1) year guarantee period, and will identify any deficiencies in the roadway resurfacing work. This deficiency punch list will be provided to the Officer-in-Charge who will provide it to the Contractor. The Contractor shall also be responsible to respond and address all complaints from the public regarding the condition of the roadways under this contract during construction and during the 1-year guarantee period. The geographic area covered under this project, as shown in the Appendix Figures, shall be Kalihi, Kalihi Valley, Kamehameha Heights and Alewa Heights areas. The City and County of Honolulu reserves the right to reject any or all bids and to waive any defects in said bids for the best interest of the public. Notice to Contractors 2 SCHEDULE AND SIGNIFICANT DATES MILESTONE DATE Solicitation date November 24, 2014 (Monday) Pre-bid Meeting date December 2, 2014 (Tuesday) Certification for Hawaii Product Preference (Form December 9, 2014 (Tuesday) SPO-38) due date (if applicable) Questions/Requests for Substitutions due date December 9, 2014 (Tuesday) Last day for addenda to be released December 16, 2014 (Tuesday) Bid Opening date December 22, 2014 (Monday) Notice to Contractors 3 PROPOSAL ___________________________ Contractor Honolulu, Hawaii _____________________, 2014 Director of Budget and Fiscal Services City and County of Honolulu Honolulu, Hawaii 96813 The undersigned hereby proposes and agrees, if this proposal is accepted, to furnish and pay for all labor, materials, tools, equipment and incidental work necessary to construct or install, in place complete, the work called for under and in accordance with the true intent of the Contract Documents for: JOB NO. SP14-01 REHABILITATION OF LOCALIZED STREETS, PHASE 12A KALIHI, KALIHI VALLEY, KAMEHAMEHA HEIGHTS & ALEWA HEIGHTS AREAS OAHU, HAWAII on file in the Office of the Division of Purchasing, Department of Budget and Fiscal Services, City and County of Honolulu, and that he will take in payment therefore the unit and/or lump sum prices rounded off to the nearest cent as itemized in the following schedule: Proposal 1 ITEM NO. ITEM BID UNIT UNIT PRICE AMOUNT QUANTITY 1. Commercial Office Allow. Allow. Allowance $______50,000.00 2. Qualified Arborist, Root Barrier Installation, Tree and Root Pruning, F.A. F.A. Force Account $______70,000.00 Tree Removal and Tree Replacement 3. Locate Manhole Frame & Covers, Monuments and Valve Box Allow. Allow. Allowance $______65,000.00 Covers etc. using Global Positioning System Survey Equipment. Equipment shall be furnished by Contractor. 4. Traffic Control, Pedestrian Walkways, and Warning Signs F.A. F.A. Force Account $_____500,000.00 5. Additional Off-Duty Police Officers Allow. Allow. Allowance $_____100,000.00 6. Quality Assurance Testing Services
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