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Request for Proposal Mercy Health,Cincinnati,Ohio 45202 Fcchealthcare Connect Fund

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Request for Proposal Mercy Health,Cincinnati,Ohio 45202 Fcchealthcare Connect Fund REQUEST FOR PROPOSAL MERCY HEALTH, CINCINNATI, OHIO 45202 FCC HEALTHCARE CONNECT FUND 1 Background and Goals Mercy Health (formerly Catholic Health Partners) is a not-for-profit health care system headquartered in Cincinnati, Ohio. It is the largest health system in Ohio and one of the largest nonprofit health systems in the United States. Mercy Health employs more than 32,000 employees in more than 450 health facilities, including 23 hospitals in Ohio and Kentucky. It is the 4th largest Employer in Ohio. Mercy Health serves seven markets: Cincinnati, Toledo, Youngstown, Lima, Lorain and Springfield in Ohio and Paducah in Kentucky. The major markets are Cincinnati and Toledo. Mercy Health began serving Cincinnati neighborhoods for more than 160 years ago and has expanded to multiple award-winning hospitals that provide access to leading physicians, advanced technology, experienced and compassionate caregivers, and a wide range of care. Services include care for all aspects of life from maternity to senior care, primary and specialty care physician practices, outpatient centers, social service agencies and fitness centers to a variety of outreach programs. The Main Hospitals in the Cincinnati area are: • Jewish Hospital • Mercy Hospital Anderson • Mercy Hospital Fairfield • Mercy Clermont • Mercy West Hospital Mercy Health was named one of the Top 15 Health Systems in the Nation by Truven Health Analytics (2013 and 2014). Anderson Hospital and Fairfield Hospital are rated among the 100 Top Hospitals in the nation by Truven Health Analytics (2014). Fairfield Hospital is rated nationally among the Top 50 Hospitals for Cardiovascular Care by Thomson Reuters (2011). Toledo is the other major area served by Mercy with a seven hospital system and a preferred provider of healthcare services for the 20-county area in Northwest Ohio and Southeast Michigan. The Main Hospitals in the Toledo area are: • Mercy Hospital of Defiance • Mercy Hospital of Tiffin • Mercy Hospital of Willard • St. Anne Mercy Hospital • St. Charles Mercy Hospital • St. Vincent Mercy Medical Center • St. Vincent Mercy Children's Hospital Our goal of the Healthcare Connect Program is to connect all the remote sites to the hospital's information systems to provide a central source for patient information. Connecting the clinics to the hospital's network allows the clinics to access all of its resources including primary EMR applications, current and NextGen information services. Our long range vision of Mercy Health is to enable a set of standard telehealth connection services that will interconnect throughout the region and facilitate any healthcare location in the state to share one or more telehealth services with any other healthcare location within the region and ultimately to interconnect with other health care providers on a national basis. This RFP addresses the telecommunications and network maintenance to interconnect the main hospital and data center and the remote hospitals and multiple clinics and doctor’s offices in the area as described in the Background and Goals Section. 2 Participating Sites Sites that are participating in this consortium are listed in the following table: HCP NO. Site Name HCP Address 18508 MERC - Southampton Memorial Hospital 100 Fairview Drive, Franklin, Virginia 23851 22040 MERC - Bon Secours St. Francis Downtown 1 St Francis Drive, Greenville, South Carolina 29601 31392 Mercy Willard Hospital 1100 Neal Zick Road, Willard, Ohio 44890 49128 Mercy St. Vincent Medical Center 2213 Cherry St., Toledo, Ohio 43608 49129 Mercy Regional Medical Center 3700 Kolbe Rd., Lorain, Ohio 44053 49131 St. Rita's Medical Center 730 W. Market St., Lima, Ohio 45801 49132 Springfield Regional Medical Center 100 Medical Center Dr., Springfield, Ohio 45504 49164 Mercy Health Springfield Business 1 S. Limestone Street, Springfield, Ohio 45502 49275 Mercy Health - Business Office Youngstown 1343 Belmont Avenue, Youngstown, Information Technologies Ohio 44504 49790 Mercy Health - Florence Technology Center 7190 Industrial Road, Florence, (Data Center) Kentucky 41042 64824 Bon Secours Hospital 2000 West Baltimore Street, Baltimore, Maryland 21223 69216 MERC- Cincinnati Data Center 4620 Wesley Avenue, Cincinnati, Ohio 45212 69612 MERC - Southside Regional Medical Center 200 Medical Park Boulevard, Petersburg, Virginia 23805 69678 MERC - Bon Secours Magellan Admin Center 8580 Magellan Parkway, Richmond, Virginia 23227 69679 MERC - Bon Secours St. Francis Eastside 125 Commonwealth Drive, Greenville, South Carolina 29615 69792 MERC - Perrysburg Hospital 12623 Eckel Junction Road, Perrysburg, Ohio 43551 69974 MERC - RevConnect Data Center 1200 Brookfield Parkway, Greenville, South Carolina 29607 71815 MERC - Hampton Roads Data Center 1309 Executive Boulevard, Chesapeake, Virginia 23320 71816 MERC - Atlantic Group Admin Office 1505 Marriottsville Rd, Marriottsville, Maryland 21104 71817 MERC - Atlantic Group Home Office 8990 Old Annapolis Road, Columbia, Maryland 21045 3 General Provisions 1. Frequently, sites have completed their original contract term and have the benefit of being month to month, while maintaining their originally contracted rate. Requested bid contract terms are: Month to Month, and 3 Year Term 2. To warrant consideration for an award of contract resulting from this RFP, proposers must agree to participation in the FCC Healthcare Connect Fund (HCF) as administered by the Universal Service Administrative Company (USAC) mechanism, as provided for and authorized under the Federal Telecommunications Act of 1996 3. Consortium and or its HCP’s will contract directly with organizations capable of performing the requirements of this RFP. Bidders must represent themselves. Brokers or commissioned agents will not be allowed to represent bidders during the proposal process. 4. We are not responsible for any costs incurred by a vendor related to the preparation or delivery of the proposal, or any other activities carried out by the vendor as it relates to this RFP. Changes in applicable laws and rules may affect the award process or any resulting contracts. Vendors are responsible for ascertaining pertinent legal requirements and restrictions. Vendors are encouraged to visit the official FCC website pertaining to the Healthcare Connect Fund, at: http://www.usac.org/rhc 5. We may seek clarifications concerning the submitted proposal. 6. The proposer(s) will be bound to perform according to the terms of this RFP and their Proposals. 7. The bidding period is 28 days from the day it is posted on the USAC web site. The proposal evaluation period is anticipated to be a minimum of 2 business days. 8. In some cases, bids are being requested for connections and services that already have circuits in place and are under existing contracts. Vendors holding th0320ese contracts should view this RFP as an opportunity to extend or expand what is already in place under an existing contract. If existing bids are deemed the most "cost effective," the existing vendors' solutions may be selected with whatever contract modifications are required to meet the new circumstances and HCF rules. New vendors are welcome to bid on any service. 9. In accordance with the Site and Substitution Rules found in the order we will extend this RFP to include new Healthcare providers that become new members of our consortium during the length of this agreement. 10. The vendor(s) will be responsible for all network hardware purchasing and maintenance to terminate the new connection at the premise and provide a single point of demarcation. 4 Notice of Intent to Bid and Submissions of Questions and Requests for Clarification 1. A letter signifying the bidder's intent to bid on this project should be sent after the RFP is posted for bidding. It should be sent via email (Hard copies are optional) The “letter of intent” should be sent to: David Wagner, Managing Member PEM Filings, LLC 3109 Grand Ave #449 Miami, FL 33133 [email protected] 203-437-6546 2. The following information should be included: a) name and address of the company; b) the company's authorized representative's name, title, address, phone, and email address. Bidders submitting such a notice will be eligible and able to receive the answers of questions submitted by all bidders concerning this RFP. This does not preclude any bidder from submitting a bid. 3. Questions concerning this RFP should be submitted to David Wagner at the above address. Vendors are invited to submit written questions and/or requests, interpretations, consideration, or acceptance concerning this RFP preferably within 15 business days from the posting of the RFP. Any communications not sent to the email address above will not be entertained. In addition, please ensure that the subject line of the email references this RFP with its consortium name from above title page. 4. All questions and responses will be shared with all bidders who have submitted a letter of intent to bid via email as outlined above. 5. In the event it becomes necessary to amend, add to or delete any part of the RFP, the amendment will be posted on the USAC website. All those bidders who provided a letter of intent to bid as outlined in Item 1 will be notified of the revision. 5 Proposal Requirements 1. Provide pricing for the circuits detailed in the bid pricing spreadsheet, which can be found posted on the USAC website along with this RFP. See below, in the “Pricing and Cost Information” section for detail on this process for providing recurring and non-recurring costs. 2. Provide additional documentation with: name, address, telephone number, and email address and any other relevant contact information. 3. Provide name(s) of billing party/parties. 4. Provide sample bill for services. Explain whether services will require multiple accounts with your company. 5. The Healthcare Connect Fund Order requires that the successful bidder obtain a Service Provider Identification Number (SPIN). This may be obtained from USAC at http://www.usac.org. Please provide the Universal Service SPIN number of billing party/parties and indicate whether the billing party/parties have complied with all USAC requirements to participate in the Healthcare Connect Fund program.
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