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Oracle Applications Global Accounting Engine User Guide, Release 11I

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Oracle Applications Global Accounting Engine User Guide Release 11i August, 2000 Part No. A81235-02 Oracle Applications Global Accounting Engine User Guide, Release 11i Part No. A81235-02 Copyright © 1996, 2000, Oracle Corporation. All rights reserved. Contributors: Goutham Bellary, Craig Borchardt, Jacques Bouchet, Monique Breard, Clara Jaeckel, Paolo Juvara, Pascal Labrevois, Jorge Larre, Robert MacIsaac, Essan Ni, Lydia Patterson, Ivan Pena, Kristin Penaskovic, Tariq Shakireen, Matthew Skurdahl, Jorg Thomas, Vanessa To. The Programs (which include both the software and documentation) contain proprietary information of Oracle Corporation; they are provided under a license agreement containing restrictions on use and disclosure and are also protected by copyright, patent, and other intellectual and industrial property laws. Reverse engineering, disassembly, or decompilation of the Programs is prohibited. Program Documentation is licensed for use solely to support the deployment of the Programs and not for any other purpose. The information contained in this document is subject to change without notice. If you find any problems in the documentation, please report them to us in writing. Oracle Corporation does not warrant that this document is error free. Except as may be expressly permitted in your license agreement for these Programs, no part of these Programs may be reproduced or transmitted in any form or by any means, electronic or mechanical, for any purpose, without the express written permission of Oracle Corporation. If the Programs are delivered to the U.S. Government or anyone licensing or using the programs on behalf of the U.S. Government, the following notice is applicable: Restricted Rights Notice Programs delivered subject to the DOD FAR Supplement are "commercial computer software" and use, duplication, and disclosure of the Programs, including documentation, shall be subject to the licensing restrictions set forth in the applicable Oracle license agreement. Otherwise, Programs delivered subject to the Federal Acquisition Regulations are "restricted computer software" and use, duplication, and disclosure of the Programs shall be subject to the restrictions in FAR 52.227-19, Commercial Computer Software - Restricted Rights (June, 1987). Oracle Corporation, 500 Oracle Parkway, Redwood City, CA 94065. The Programs are not intended for use in any nuclear, aviation, mass transit, medical, or other inherently dangerous applications. It shall be the licensee's responsibility to take all appropriate fail-safe, backup, redundancy, and other measures to ensure the safe use of such applications if the Programs are used for such purposes, and Oracle Corporation disclaims liability for any damages caused by such use of the Programs. Oracle is a registered trademark, and ConText, Enabling the Information Age, Oracle7, Oracle8, Oracle8i, Oracle Access, Oracle Application Object Library, Oracle Financials, Oracle Discoverer, Oracle Web Customers, Oracle Web Employees, Oracle Workflow, Oracle Work in Process, PL/SQL, Pro*C, SmartClient, SQL*, SQL*Forms, SQL*Loader, SQL*Menu, SQL*Net, SQL*Plus, and SQL*Report are trademarks or registered trademarks of Oracle Corporation. Other names may be trademarks of their respective owners. Contents Send Us Your Comments ................................................................................................................... ix Preface............................................................................................................................................................ xi About this Country-Specific User Guide .......................................................................................... xii Audience for this Guide....................................................................................................................... xiii Other Information Sources ................................................................................................................. xiv Installation and System Administration .......................................................................................... xix Training and Support.......................................................................................................................... xxi Do Not Use Database Tools to Modify Oracle Applications Data .............................................. xxii About Oracle ....................................................................................................................................... xxiii Thank You........................................................................................................................................... xxiv 1 Introduction Overview .............................................................................................................................................. 1-2 Basic Business Needs ................................................................................................................... 1-3 Accounting Differences ............................................................................................................... 1-6 2Setup Global Accounting Engine Implementation and Setup.............................................................. 2-2 Implementation Checklist ................................................................................................................ 2-3 1. Post Existing Transactions............................................................................................................. 2-6 2. Disable Payables and Receivables Posting Programs ............................................................. 2-8 3. Integrate Global Accounting Engine Menus........................................................................... 2-10 4. Define Drilldown ......................................................................................................................... 2-13 iii 5. Integrate Global Accounting Engine Reports and Programs............................................... 2-14 Payables Reports and Programs............................................................................................... 2-15 Receivables Reports and Programs.......................................................................................... 2-17 Inventory Reports and Programs ............................................................................................. 2-19 General Ledger Reports ............................................................................................................. 2-20 Using Core Financials Features with AX ................................................................................ 2-21 6. Define Responsibilities ............................................................................................................... 2-22 7. Set Profile Options ....................................................................................................................... 2-23 8. Assign Responsibilities ............................................................................................................... 2-24 9. Define Control Accounts............................................................................................................. 2-25 Defining the Control Account Segment Qualifier.................................................................. 2-27 Defining Control Account Values ............................................................................................ 2-28 Entering Control Accounts........................................................................................................ 2-29 Code Combinations and Control Accounts Synchronization .............................................. 2-32 10. Set Up Accounting Sequence Numbering ............................................................................. 2-33 Define General Ledger Journal Categories ............................................................................. 2-35 Define AX Journal Categories................................................................................................... 2-37 Define General Ledger Journal Sequences.............................................................................. 2-38 Define AX Journal Sequences ................................................................................................... 2-40 Define General Ledger Document Sequences ........................................................................ 2-41 Assign Journal Sequences.......................................................................................................... 2-42 Accounting Sequence Numbering Example........................................................................... 2-44 11. Set Up Oracle Inventory ............................................................................................................ 2-46 12. Set Receivables System Options.............................................................................................. 2-47 13. Set Payables Options.................................................................................................................. 2-48 14. Migrate Transactions .................................................................................................................. 2-50 15. Define Accounting Periods....................................................................................................... 2-51 16. Migrate Third Party Balances ..................................................................................................
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