Oracle Applications Global Accounting Engine User Guide Release 11i August, 2000 Part No. A81235-02 Oracle Applications Global Accounting Engine User Guide, Release 11i Part No. A81235-02 Copyright © 1996, 2000, Oracle Corporation. All rights reserved. Contributors: Goutham Bellary, Craig Borchardt, Jacques Bouchet, Monique Breard, Clara Jaeckel, Paolo Juvara, Pascal Labrevois, Jorge Larre, Robert MacIsaac, Essan Ni, Lydia Patterson, Ivan Pena, Kristin Penaskovic, Tariq Shakireen, Matthew Skurdahl, Jorg Thomas, Vanessa To. The Programs (which include both the software and documentation) contain proprietary information of Oracle Corporation; they are provided under a license agreement containing restrictions on use and disclosure and are also protected by copyright, patent, and other intellectual and industrial property laws. Reverse engineering, disassembly, or decompilation of the Programs is prohibited. 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Contents Send Us Your Comments ................................................................................................................... ix Preface............................................................................................................................................................ xi About this Country-Specific User Guide .......................................................................................... xii Audience for this Guide....................................................................................................................... xiii Other Information Sources ................................................................................................................. xiv Installation and System Administration .......................................................................................... xix Training and Support.......................................................................................................................... xxi Do Not Use Database Tools to Modify Oracle Applications Data .............................................. xxii About Oracle ....................................................................................................................................... xxiii Thank You........................................................................................................................................... xxiv 1 Introduction Overview .............................................................................................................................................. 1-2 Basic Business Needs ................................................................................................................... 1-3 Accounting Differences ............................................................................................................... 1-6 2Setup Global Accounting Engine Implementation and Setup.............................................................. 2-2 Implementation Checklist ................................................................................................................ 2-3 1. Post Existing Transactions............................................................................................................. 2-6 2. Disable Payables and Receivables Posting Programs ............................................................. 2-8 3. Integrate Global Accounting Engine Menus........................................................................... 2-10 4. Define Drilldown ......................................................................................................................... 2-13 iii 5. Integrate Global Accounting Engine Reports and Programs............................................... 2-14 Payables Reports and Programs............................................................................................... 2-15 Receivables Reports and Programs.......................................................................................... 2-17 Inventory Reports and Programs ............................................................................................. 2-19 General Ledger Reports ............................................................................................................. 2-20 Using Core Financials Features with AX ................................................................................ 2-21 6. Define Responsibilities ............................................................................................................... 2-22 7. Set Profile Options ....................................................................................................................... 2-23 8. Assign Responsibilities ............................................................................................................... 2-24 9. Define Control Accounts............................................................................................................. 2-25 Defining the Control Account Segment Qualifier.................................................................. 2-27 Defining Control Account Values ............................................................................................ 2-28 Entering Control Accounts........................................................................................................ 2-29 Code Combinations and Control Accounts Synchronization .............................................. 2-32 10. Set Up Accounting Sequence Numbering ............................................................................. 2-33 Define General Ledger Journal Categories ............................................................................. 2-35 Define AX Journal Categories................................................................................................... 2-37 Define General Ledger Journal Sequences.............................................................................. 2-38 Define AX Journal Sequences ................................................................................................... 2-40 Define General Ledger Document Sequences ........................................................................ 2-41 Assign Journal Sequences.......................................................................................................... 2-42 Accounting Sequence Numbering Example........................................................................... 2-44 11. Set Up Oracle Inventory ............................................................................................................ 2-46 12. Set Receivables System Options.............................................................................................. 2-47 13. Set Payables Options.................................................................................................................. 2-48 14. Migrate Transactions .................................................................................................................. 2-50 15. Define Accounting Periods....................................................................................................... 2-51 16. Migrate Third Party Balances ..................................................................................................