AGENDA

CITY COUNCIL MEETING October 13, 2020 -7:30 p.m.

The Mayor of the City of Rolling Meadows has determined that an in-person meeting is not practical or prudent at this time due to the pending disaster related to the COVID-19 pandemic. In a measure to protect the safety of the residents, staff and officers of our City, the City will hold this meeting electronically via the following:

Join Zoom Meeting https://us02web.zoom.us/j/87031811131?pwd=Y2d0WkNRTzdvemJaMTdVQytPcXBEQ T09 or at telephone conference number at (312) 626-6799 US (Chicago); Meeting ID: 870 3181 1131 Passcode: 224471

The City Council room will remain open during the meeting for public attendance and the City will stream a live audio of the meeting in the City Council room. Members of the public present in the City Council room during the meeting are afforded the opportunity to listen to the meeting while in the room and provide public comment as allowed and in accordance with the procedures applicable to public comment at an in-person meeting of the City Council. Public comment will also be afforded to the public who attend the meeting remotely via the Zoom conference line. The City is requiring members of the public who wish to comment while remotely attending the meeting to email the Deputy City Clerk at [email protected] at least one (1) hour before the start of the meeting to sign up for remote public comment on the Zoom conference line. The public may also submit written comments prior to the meeting, which comments will be read by the Mayor at the public meeting. Written comments to be read at the meeting must be submitted to the Deputy City Clerk by email or other written submission at least 24 hours prior to the start of the meeting. We also urge residents to listen to the live or recorded broadcast of the meeting from their homes. The broadcast of the meeting may be found on Channel 6 (audible only) or the following link https://www.cityrm.org/520/Rolling-Meadows-Broadcasting-Network. ***

CALL TO ORDER: Mayor Joe Gallo

PLEDGE OF ALLEGIANCE TO THE FLAG:

ROLL CALL: MIKE CANNON, NICK BUDMATS, KEVIN O’BRIEN, JENIFER VINEZEANO, JON BISESI, JOHN D’ASTICE, LARA SANOICA

MOTION TO APPROVE CITY COUNCIL MINUTES OF SEPTEMBER 15, 2020 COMMITTEE-OF-THE-WHOLE MEETING AND SEPTEMBER 22, 2020 CITY COUNCIL MEETING

City Council October 13, 2020 Page 2

City Council October 13, 2020 Page 3 MOTION TO DEVIATE:

1) PUBLIC HEARING – LIBRARY FY 2021 BUDGET 2) PUBLIC HEARING – CITY FY 2021 BUDGET

NEXT ORDINANCE NO. 20-41 NEXT RESOLUTION NO. 20-R-101

MAYOR’S REPORT:

WARD REPORTS:

MEETING OPEN TO THE PUBLIC FOR 20 MINUTES:

PENDING:

A) Ordinance No. 20-41 – Approve an Ordinance Confirming and Extending the State of Emergency within the City of Rolling Meadows Due to the COVID-19 Pandemic (2nd Reading)

B) Ordinance No. 20-42 – Authorize the Disposal of Surplus City Property – Vehicles & Equipment and Information Technology (IT) (2nd Reading)

C) Resolution No. 20-R-100 – Award Contract for Purchase and Installation of a Smoke/Fire and Entry Alarm Detection and Notification System for 2809 Owl Lane (Postponed at 9/22/20 City Council Meeting)

CONSENT ORDINANCES:

D) Ordinance No. 20-00 – Approve an Ordinance Confirming and Extending the State of Emergency within the City of Rolling Meadows Due to the COVID-19 Pandemic (1st Reading)

E) Ordinance No. 20-00 - Approve Property Tax Levy Abatement (1st Reading)

F) Ordinance No. 20-43 - Amend Chapter 22 “Businesses” of the Code of Ordinances – Temporary Outdoor Dining (1st Reading)

NEW BUSINESS:

G) MOTION TO APPROVE PAYMENT OF BILLS ON WARRANT 10/13/2020

CONSENT RESOLUTIONS:

H) Resolution No. 20-R-101 – Award Two- Year Contract Extension for City Audit Services

I) Resolution No. 20-R-102 – Award Two- Year Contract Extension for Police Pension Fund Audit Services

City Council October 13, 2020 Page 4 OTHER BUSINESS & REPORTS:

Mayor's Appointments: None Mayor's Proclamations: None City Clerk's Report: None City Staff Reports: 1) Community Items of Interest 2) August 2020 Financials 3) Traffic Review Committee Report – September 2020 4) Park District Discussion Update 5) Christmas Tree Relocation Update 6) October 20, 2020 Committee of the Whole Draft Agenda 7) October 27, 2020 City Council Draft Agenda

MATTERS NOT ON THE AGENDA:

CLOSED SESSION:

1) Review Closed Session Minutes – 5 ILCS 120/2 (c) (21) of the Illinois Open Meetings Act 2) Land Sales – 5 ILCS 120/2 (c) (6) of the Illinois Open Meetings Act 3) Personnel – 5 ILCS 120/2(c) (1) of the Illinois Open Meetings Act 4) Personnel – 5 ILCS 120/2(c) (1) of the Illinois Open Meetings Act 5) Personnel – 5 ILCS 120/2(c) (1) of the Illinois Open Meetings Act

ADJOURNMENT:

COMMITTEE-OF-THE-WHOLE MINUTES September 15, 2020 DRAFT

Mayor Gallo called the Committee-of-the-Whole meeting via Zoom Teleconferencing to order at 7:31 p.m.

COUNCIL IN ATTENDANCE REMOTELY: Aldermen Mike Cannon, Nick Budmats, Kevin O’Brien, Jenifer Vinezeano, Jon Bisesi, John D’Astice and Lara Sanoica

COUNCIL MEMBERS ABSENT: None

STAFF IN ATTENDANCE REMOTELY: City Manager Barry Krumstok, Finance Director Melissa Gallagher, Deputy City Clerk Judy Brose, Assistant to City Manager Lori Ciezak, Police Chief John Nowacki, Fire Chief Jeff Moxley, Deputy Fire Chief Rick Acosta, Director Public Works Rob Horne, Assistant Director Public Works Jo Ellen Charlton, Business Advocate Martha Corner and City Attorney Melissa Wolf

Those who are joining us via Zoom or in the City Council Chambers will be afforded the opportunity for public comment to address the City Council on matters that are on tonight’s agenda after the City Council discusses with Staff.

Members of the public present in the City Council Chambers listening to the meeting will be afforded the opportunity to provide public comment in accordance with the procedures applicable to public comment at an in- person meeting of the City Council. Namely, members of the public must have signed-in before the start of the meeting.

Public comment will also be afforded to the public who are joining us on this conference line as long as they provided their contact credentials and the subject matter for which they would like to speak about before the deadline as noted on tonight’s agenda.

Written comments that were submitted prior to the meeting will also be read after the topic is discussed by Council.

We ask that persons wishing to address the City Council keep their comments to 5 minutes in length. Comments must be addressed to the Council as a whole through the Mayor, and profanity will not be tolerated.

*Please note, items were not discussed in the order as listed on the Agenda*

1) FY 2021 Proposed Budget & Property Tax Levy

Melissa Gallagher, Finance Director – The FY 2021 Proposed Budget was released at the September 8th City Council Meeting. The City’s FY 2021 Proposed Budget is available on the City’s website at www.cityrm.org at https://www.cityrm.org/233/Financial-Reports. A copy of the FY 2021 Proposed Budget will also available at the Rolling Meadows Library at 3110 Martin Lane, Rolling Meadows, IL 60008.

The City of Rolling Meadows has taken steps to help keep the community, residents, businesses and employees safe during this challenging time of dealing with COVID-19. The City has estimated a significant revenue shortfall for FY 2020 and FY 2021. The City has taken a number of actions to reduce expenses such as not filling positions, restricting travel (in various areas of the budget), reduce professional development and training, and defer capital items. The current unemployment rate is 12.6% as of August 2020 (https://www2.illinois.gov/ides). High September 15, 2020 COW Minutes - DRAFT Page 2 of 36

unemployment and lower revenues contributed to the City taking early, decisive action to ensure that the City’s high quality of services continue to be delivered.

The City’s Budget is its key financial planning document to guide the City’s decision-making process in allocating revenues and expenditures. The budget focuses on Financial Sustainability & Sound Financial Management. The City communicates its financial information through the City’s Budget, Audit and Capital Improvements Plan. The City’s credit rating is strong. Standard & Poor’s rating is AA+ and they cite the City’s very, strong budget flexibility, liquidity and strong budgetary performance among the reasons behind the rating. Moody’s rating is Aa3 and they cite a substantial increase in the City’s reserve levels and a strong capacity to meet financial obligations. Both agencies are monitoring the City’s pensions (concern).

The FY 2021 Proposed Budget continues the City’s commitment to fiscal responsibility, high quality services, and longer-term planning. However in the light of COVID-19, the City has made some significant adjustments to re- prioritizing operating and capital expenses. While there is uncertainty of the duration and final impact of COVID- 19, the City has taken steps to help keep the community, residents, businesses and employees safe during this challenging time of dealing with COVID-19.

The City has estimated a significant revenue shortfall for FY 2020 and FY 2021. The City has taken a number of actions to reduce expenses such as not filling positions, restricting travel (in various areas of the budget), reduce professional development and training, and defer capital items.

The current unemployment rate is 12.6% as of July 2020. High unemployment and lower revenues contributed to the City taking early, decisive action to ensure that the City’s high quality of services continue to be delivered. The City took early action to reprioritize expenses for capital and operating. Using Reserves to Mitigate the Early Revenue Shortfall Estimates. With early, preliminary estimates, there is a potential revenue loss of $2.9 million to the General Fund at the end of FY 2020 (as discussed at the May 19th COW Meeting). To mitigate these losses, the City took action to release funds to the General Fund Balance overall fund balance (called Unassigned Fund Balance). The following Resolutions bring additional funds into the General Fund Balance:

• Resolution No. 20-R-56, Approved May 26, 2020, the City released the Committed Fund Balance of $1.4 million in the General Fund to the Unassigned Balance in the General Fund. • Resolution No. 20-R-57, Approved May 26, 2020, the City transferred $500,000 from the Liability Insurance Fund to the General Fund. • Resolution No. 20-R-58, Approved May 26, 2020, the City transferred $1.0 million from the Health Insurance Fund to the General Fund.

The FY 2021 Annual Budget Process started in January this year. From January to May, budget estimates and requests were generated by City Departments to the City Manager and Finance Director. At the June 16th COW Meeting, Staff presented and discussed with the City Council the City’s Audited Financial Results for FY 2019, the FY 2021 Budget Planning Calendar, budget parameters for the FY 2021 Proposed Budget, the proposed Tax Levy Amounts for the Police, Fire & IMRF Pension Funds, and a working Draft scenario for the 2020 Property Tax Levy (2021 Budget).

From June to September, the FY 2021 Proposed Budget was completed. At the August 11th City Council Meeting, the FY 2021 – FY 2025 Capital Improvements Plan (CIP) was released with the City Council packet. At the August 28th COW Meeting, Staff presented and discussed the FY 2021 – FY 2025 Capital Improvements Plan (CIP) with the City Council. At the September 8th City Council Meeting, the FY 2021 Proposed Budget was released with the

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City Council packet. (The City Manager and Finance Director are holding one-on-one Meetings to review the FY 2021 Proposed Budget.)

The FY 2021 Proposed Budget has a Table of Contents. Starting on Page 1 – the Budget Overview has the following items: List of City Officials, Budget Planning Calendar, Budget Process, FY 2021 Proposed Budget Written Summary, Government Profile and Location, History of Rolling Meadows, Community Profile and Department Profiles. Starting on Page 24 – the Budget Summaries include the Property Tax Levy, Debt Service, Fund Structure, Fund Balances, Capital Expenditures, Personnel Summaries for 10 Years, City Organizational Chart, Transfers and Chargebacks. Starting on Page 68, the Budgets by Fund include: General Fund, Motor Fuel Tax Fund, E911 Fund, Local Road Fund, TIF #2 Kirchoff & Owl Fund, TIF #4 Golf Road Fund, Utilities Fund, Refuse Fund, Garage Fund, Vehicle & Equipment Replacement Fund, Building & Land Fund, Liability Insurance Fund, and Health Insurance Fund. The Appendix starts on Page 177 and includes Basis of Accounting; Financial Policies; Fund Balance Policies for the General Fund, Refuse Fund, E911 Fund, Garage Fund; Vehicle Roster; Acronyms and Glossary.

FY2021 Proposed Budget Highlights: 1) There is no increase in the Property Tax Levy. (Pensions make up the largest share of the Property Tax Levy at 60% of the overall levy.) 2) For the General Fund, there are transfers in from the Liability Insurance Fund and the Health Insurance Fund using reserves due to COVID-19. 3) Cooperatives are helpful and this is years of savings and health to build these reserves.) 4) The City is working on submitting expenses for COVID-19 reimbursements (federal, state and county). The City has submitted for reimbursement from the CARES Act for the full amount of $316,925. 4) With additional use of reserves for FY 2020 and FY 2021, the City is able to maintain a General Fund Balance of 24.3% which is in range of the General Fund Balance Policy. 5) There are no rate increases for Water, Sewer, Stormwater or Refuse in the FY 2021 Proposed Budget. 6) Capital improvement projects continue throughout the City. For the General Fund, year-over-year budget revenue change is an increase of 1.4% or $480,934 (use of reserves due to COVID-19). For the General Fund, year-over-year budget expenditure change is an increase of 1.4% or $485,331 [some of the increase due to chargebacks (but chargebacks are still not at 100%)].

General Fund: The City’s largest operating fund is called the General Fund. A governmental unit has one General Fund. It accounts for the City’s Government Administration, Community Events, Public Safety (Police & Fire), Public Works, Community Development, Finance, Economic Development and Planning and other items. As with all of the City’s Funds, the General Fund is audited annually and follows governmental accounting rules. If it were not for COVID-19, the City would have higher fund balance across the General Fund and all Funds.

What is fund balance? Generally, Fund Balance means the amount left over after the Fund’s assets have been used to meet its liabilities. Governmental accounting uses different types of Funds to properly account for the City’s revenues, expenditures, assets and liabilities. When reviewing the City’s Summary Sheets for each Fund in the FY 2021 Proposed Budget, it is important to know what type of Fund it is. There are three categories of Funds: Governmental, Enterprise and Internal Service Funds. For “Governmental Funds”, these Funds (such as the General Fund) use a “current financial resources focus and uses modified accrual accounting”. This means that the Ending Fund Balance for a particular year, is the Ending Fund Balance for the Prior Year plus the Surplus or Deficit for the Current Year. Example for FY 2021 Proposed Budget: FY 2021 Ending Fund Balance Fund Balance = FY 2020 Ending Fund Balance + FY 2021 Ending Surplus or Deficit. For “Enterprise & Internal Service Funds”, these Funds (such as the Utilities Fund / Enterprise Fund or Vehicle & Equipment Fund / Internal Service Fund) use the “total economic focus and full accrual accounting”. (These Funds account for operating, capital improvements, debt, etc.). For Enterprise & Internal Service Funds, the Fund Balance is called a “Fund Balance Equivalent”. There are some additional items that are included in the Fund Balance Estimate per the City's Auditors and accounting rules. When looking at the City’s Fund Summary Sheets, these types of Funds will have other items (from the Balance Sheet) added to or subtracted from the Ending Fund Balance (known as Fund Balance Equivalent). It is not a one-for-one calculation from the Ending Fund Balance of one year to the next.

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What Funds have a Fund Policy? The General Fund maintains a range between 15% to 30% of fund balance to expenditures (and has met that range for the last ten years). The FY 2021 Proposed Budget shows a 24.3% Fund Balance Reserve (between two and three months of reserves). The 911 Fund maintains a coverage ratio of 1.0 to 1.5 times the annual expenditures. For FY 2021, the Fund is slightly lower than that amount due the public safety mobile dispatch capital purchase. The Refuse Fund maintains a range of 30% to 50% of Fund Balance to Expenditures. The Fund is at 30% for FY 2021 and is on the lower side of the range. The Garage Fund maintains a range between $1.0 million to $1.5 million annually. For FY 2021, the Fund is estimated to be on target for the policy. Note: Staff will be recommending policies for other Funds in the near future.

Chargebacks and Transfers: Starting on Page 60 of the FY 2021 Proposed Budget, the detailed pages showing the City’s Transfers to or from Funds and the Fund’s Chargebacks (or cost allocation). As a reminder, Chargebacks and Transfers are tracked by General Ledger account numbers. The chargebacks and transfers are reconciled to the General Ledger and audited by the City’s Auditors. Transfers or interfund transfers are transfers from one Fund to another. An example would be the General Fund’s transfer of the annual debt service payment to the Debt Service Fund for the 2012 General Obligation Bond. Chargebacks accumulate funds to allocate to Departments and Funds. An example would be the Chargebacks from various Funds pay for the services of Internal Service Funds. (Note: the City has not been able to fully fund chargebacks.)

Interfund Loan: On the Transfers Page, there is a repayment of an interfund loan. It is classified as a Transfer. The City only has one interfund loan. The General Fund owed $1.0 million back to the Vehicle & Equipment Replacement Fund from a previous interfund loan. (FY 2021 will be the 6th year of repayment.) In FY 2016, the General Fund began making the 10-year repayment of $100,000 each year to the Vehicle & Equipment Replacement Fund.

Property Tax Levy (No Increase): Cook County levies property taxes “a year in arrears” meaning that the City funds the FY 2021 Budget with the 2020 Property Tax Levy. In the budget and audit, the levy is shown as the previous year. Property Taxes are paid to Cook County by property owners in two installments (one in the spring and one in the fall). Property Taxes received are reconciled monthly by the Finance Department and audited by the City’s Auditors each year. The City must file the City’s Property Tax Levy in December each year with Cook County after the Budget is adopted by the City Council. The City must review and file submissions regarding the Property Tax Levy throughout the year with Cook County. The City’s Levy is a dollar amount and not a percentage. Property Tax Revenues account for approximately 27% of the City’s overall revenues. The largest share of the Tax Levy funds pensions.

Alderman O’Brien – I just had my meeting to review the Proposed Budget with Finance Director Gallagher and Manager Krumstok yesterday. As we all go through it, clearly we’re all looking at it with that finance lens and I also do value anybody else’s feedback on it. The one thing that jumped out, since we are in the COVID environment with really looking at things, is clearly hands down with no hesitation, we need legal guidance and expertise. Melissa and the firm does amazing work. When I talked to Finance Director Gallagher about, prior to the meeting yesterday as I was preparing, we had a 60% legal fee increase. Granted it’s needed and there’s no hesitation with that, just as we’re forecasting going forward from 2018 to what’s forecasted for 2020 close is a 60% increase. I know we have other topics tonight that could budget impact for the future things. Just something that I would appreciate and I did talk to Finance Director Gallagher to make sure my numbers and my forecasting was in the ballpark and it was. Clearly, we need the services, there is no hesitation about that but that was the one thing that caught my eye. As other Council members are preparing not to just specifically look at the legal perspective but from that perspective overall. In 2018 closed at about $265,000, 2019 we were up to $340,000 and predicted for this year based on where we were at the end of August is roughly about $35,000 a month so that’s $425,000 for the FY2020. A jump from $265,000 to $425,000 in two years is about a 60% increase. Maybe there was some additional information going on which is fine but that was my only comment.

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2) Expansion of the Police Department Social Services Outreach (Alderman Sanoica)

Alderman Sanoica - Thank you Mr. Mayor. I do appreciate moving some of the items around as well so that way we can all be at our best capacity to consider this item. I think it’s important for the Council and residents to understand the history of the Rolling Meadows Police Department’s outreach and social services models to better understand what’s being asked of us tonight. In 1991, the Rolling Meadows Police Department made the decision to create a Police Neighborhood Resource Center or PNRC which was a physical space within the East Park Apartment Complex. This facility offered comprehensive human services, not just for at-risk residents along Algonquin Road, but the greater municipal area as well. In addition to social service provider presence, the PNRC was home base for Northwest Community Hospital, School District 15, Harper College, the Salvation Army, and a ton of service providers not funded by the City of Rolling Meadows that made a drastically positive impact on residents and families in our community. There’s a 2009 article from the Daily Herald by Deborah Donovan included in tonight’s packet that describes the value of this center, and a quote from then-Police Chief Steve Williams saying, “I certainly do feel it has helped cut down on crime,” and former Mayor Ken Nelson stated, “We would respond to police calls out there in full riot gear. The (center) began as a tool to quell those sorts of activities and grew into the social service agency.” At the time, the City of Rolling Meadows was a leader in community- police partnerships and this model was so successful, that surrounding suburbs adopted our practices, and continue to use this comprehensive social services model today with continued success. However, in 2009, as part of sweeping budget cuts in response to the Great Recession as we saw earlier in the presentation today about the historic General Fund reserves, the City Council defunded the PNRC, and the three staff members that went with it. Today, the PNRC is still operational, but with drastically reduced programming. Currently, the Police Department has one full-time social services outreach specialist. This one person is responsible for community outreach and crime prevention, as well as crisis intervention for the entire City of Rolling Meadows. Let me explain a little bit on that. The Police receive more than 10,000 Calls for Service every year. This data, the Calls for Service, is available in unstructured data formats on our website for any resident who wants to see them, they in unstructured data format like image files, therefore robust data analysis is limited. Yet, even if we conservatively estimate that only 1% of Calls for Service include harm to children, domestic violence, drug addiction, homelessness, or any other conduct related to difficult situations that require court advocacy, agency referrals, and follow-up, that’s more than 100 cases per year of deeply difficult crisis management, and since the police are involved, these are also the most severe cases in the City. This also means that if our single social worker is in court with a domestic violence victim for the day, our social worker is not on-site at the PNRC, is not accompanying officers on Calls for Service to other locations, and is not assisting other residents with non-governmental agency referrals. To help with this caseload, the Police Department was quite innovative and approved the hiring of two, unpaid student internships per school year, one bachelor’s level student in human services, social services or related field, and one graduate- level Masters or Doctoral student obtaining a clinical degree in mental health counseling, psychology, or family therapy. Each year, these students offer over 1,000 hours of free case management and therapeutic services for the City of Rolling Meadows. However, this model is not sustainable for long-term crime prevention and community engagement strategy. Community engagement requires trust and relationship-building. With vulnerable and at-risk populations experiencing financial catastrophe, drug addiction, and violence, we are asking our caseworkers to advocate in emergency situations. Those relationships take time and student interns are temporary. The City cannot effectively build on the relationships developed by student interns long-term, and without the development of long- term community relationships, the mission of the Police Department to serve and protect is jeopardized. So, now I’m coming to the point for us tonight to best address the current caseload and to begin to invest in our residents and prevent Calls for Service or police response in the first place and promote an efficient RMPD we have to consider expanding our Social Services Division. There are two models provided in today’s packet. The first is similar to the Village of Northbrook, which increases our licensed Police Social Service Providers from one to two, and potentially adds a Social Services Division Director to manage the two caseworkers and two unpaid student interns. The Division would continue to operate independently under the RMPD budget. One of the Police Social

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Service Providers may be stationed within the PNRC to focus on preventative programming in addition to casework, while the other could be stationed at City Hall. The second model for us to consider and possibly consider as a Phase II due to 2021 budgetary constraints, would be to revive our PNRC and adopt our pre-2009 model. The Village of Mount Prospect maintains this comprehensive model, it goes beyond the Police Department and exists as an independent Human Services Division that reports directly to the Village Manager and maintains its own budget. For fiscal year 2021, Mount Prospect anticipates annual expenditures of $1.236 million for their Human Services Division. If we exclude the Health Subdivision which comprises two nurses in the Mount Prospect model, the annual budget is $1.05 million for FY2021. For tonight, the Council is being asked to consider the benefits of these models and provide direction to City Staff on how we would like to proceed. At this time, I will defer to the Mayor for further facilitation.

Mayor Gallo – With those two requests or inquiries, what I’ll do first is open the floor for any questions, comments or concerns and then after that we will go ahead and determine the language to use for sourcing these two models and which one the Council would like to pursue.

Alderman Budmats - I would like to hear from our Police Chief on where he stands on these things. Specifically, I would like to hear if there is an analysis that the money that’s spent in this preventative and public service venue actually decreases over time the amount that’s necessary to spend in reactive police work where we’re responding to the crime that were not prevented by a good prevention method. If we could hear from our Police Chief about where he stands on these issues that would be very helpful for me in making the decision.

John Nowacki, Police Chief - I don’t have the exact analytics Alderman Budmats is asking for at this time. I do know that our Social Service Program is very successful. Dr. Nieves does great work for the City and she does reduce a lot of weekly calls to the Police Department. She does help remove victims of domestic violence from very hostile environments. Like I said I don’t have the exact numbers to put forward tonight but I know that we also have strong support from residents of the City and a lot of that has to do with a lot of work that our Social Services Outreach Coordinator does. She does a couple of women’s leadership groups. We do a lot of stuff for underprivileged families so I think it does reduce our call volume to our patrol force. I do know that our social worker is extremely overloaded. As an organization we’re not able to go out of the proactive programs or at least expand some of our programs because we are more reactive. Dr. Nieves is on this meeting tonight and she can give you a glimpse of what her daily schedule entails. I know one of the proposals is for two additional social workers, at this point it would definitely improve services that we could provide to the residents but I’m not sure and I would definitely like to do additional research on that, work analysis, task analysis and there’s a lot of other issues if we were to go forward with that. I do believe strongly that she does need some additional help and assistance and we could do some more great things for the residents. If you want I could have Dr. Nieves explain briefly what her day was like today and that might give you a little bit more of a glimpse of what kind of issues she’s involved with on a daily basis and how she really is sort of overtaxed and it really does limit our outreach efforts. It does reduce a little bit level of services we could provide especially to crime victims. I would like to see a more robust follow-up with our victims that we’re really not able to do at this point because it’s almost daily we’re responding to ongoing crisis.

Mayor Gallo – I was going to call on Dr. Nieves to give us kind of a rundown of her typical work week, her workload and also ask some general questions about what a social service provider individual, what the average caseload is from a municipal level. I know it varies depending on which type of social services are involved and which case workers are involved for what aspects but that way I can understand and the Council can understand what her current volume is in comparison to others in the same field and what we should try and aim to bring her level down to and employ others to do to take some of the burden from her. Dr. Nieves, if you could just give us

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an illustration of your caseload in a typical week and what this program or what Alderman Sanoica is seeking Council’s approval on would do for you.

Dr. Natalia Nieves, Outreach Social Services Specialist – I’m just going to tell you really briefly about this week and mind you it’s only Tuesday. Monday morning I started really early upon hearing that we had an arrest for domestic battery. I met with the victim, created the document for an order of protection, met them in court, advocated with the state’s attorney, facilitated conversations about the case and took them to a safe room in the courthouse for them to participate in a bond hearing via Zoom. Then I followed up with Department of Children and Family Services to discuss child abuse allegations. Then I ran back to the station and I met with another victim whose partner and father of her two children threatened her with a rifle the night prior and discuss all the different orders of protections that are available, the criminal case proceedings, the court options and safety planning and of course I have to consult with the Department of Children and Family Services because this all happened as she was holding her toddler. This morning I met at court with a victim of a sexual abuse case where the victim was assaulted by her ex-partner and the father of two children. I facilitated conversations with the state’s attorney to ensure that she had protections in place because he’s going to be released on bond with GPS tracking, order of protection, safe housing. She’s also in counseling and I gave her resources for her children for counseling who are very traumatized. In the afternoon I got a call from a victim whose case that began in March. There was arrest back then and it’s been in court and court has been delayed these days because of Covid. The case is ongoing where she is the complaining witness on a domestic battery case. She text because we have that confident relationship, my student intern and told her that the offender had found her after she was walking home from work last night and attempted to choke her. She wouldn’t had reported this had she not had this relationship with our Social Services Division. I met with her for very long time and I put her in a shelter for the next six weeks or so because she’s not able to go back to her home and feel at ease. Then I had another message from another victim whose case I helped out, I’ve known this family for years, it’s an ongoing domestic violence situation where the victim whose a male that does not want to leave the offender. We had an order of protection where the offender cannot consume alcohol at the house and not harass or physically abuse anyone in the home. Upon many phone calls to this home I finally advocated for this victim. I met with administrative staff at the police station and found out that there was grounds for an arrest and helped facilitate that. That all really happened because of my relationship and my ongoing contact and follow- up with these folks. Many police departments have social service staff like myself and many also have social service staff for non-victim situations. They have senior social workers, they have community social workers and then they have the police social worker. I see the need for all those but I just try wearing my main hat is obviously victims people that have the absolute most vulnerable situations and they’re really high risk of dying or being killed by their partner or ex-partner so they have to take precedence. In my “free time” I like to do other community service based social service general types of programing such as the ones mentioned by Alderwoman Sanoica. I think the need is there and my caseload is absolutely high, it’s extremely high, I wish I had more time or staff to be able to follow up with these cases. There’s so much wraparound services that could be provided to one person and sometimes I need a little bit more follow-up in some cases and more in others. I do my best and I use my student intern. I don’t know if that speaks as to my caseload but that gives you an idea and I could tell you what I’m facing tomorrow and the rest of the week but that just gives you an idea of a typical week for me.

Mayor Gallo – We can appreciate that and I hear your toddler in the background so we’ll be cognizant of your time. That’s the thing with the work that you’re doing, the rapport you’re building and the intervention that you’re participating in, it’s not like a project where it has a start date and end date these are perpetual continuous relationships. Chief, while I have you on here with Dr. Nieves, I want to ask because I don’t know the protocol, how does it work often times if we’re shorthanded in resources in Dr. Nieves’ area, how many times do we send an officer out to a call that is probably more suitable for a social worker like Dr. Nieves as opposed to sending an officer with a badge? Does that happen often or is the protocol that a police officer is always on scene regardless when a call is dispatched?

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John Nowacki, Police Chief – The normal protocol is that any call for service an officer will go, we won’t usually send the social worker by herself. A lot of times we get information on the report and we might go and it’s completely different and that could be extremely dangerous. A family dispute might seem like an innocent ordeal until you go there and the actual dispute was an attempted murder and we would hate to send a social worker. The officers are the ones that go and there are referral forms like if Dr. Nieves is not working or she’s tied up in court or on some other matter, we do have regular forms that the officers fill out for referrals for a host of issues such as marriage issues, mental health issues, substance abuse issues, etc. Dr. Nieves will follow up with those individuals to see if counseling is appropriate or what other services can be provided to those individuals to help the actual root cause of the problem so we do have a recurrence as mentioned before. We could find out what the true problem is and try to address whether it’s through counseling or referrals to other agencies so we don’t get those continual calls. For instance, we had an elderly individual that lived in town and she would call us every day, once or twice a day, saying her house is being burglarized, her neighbors were breaking in, through Dr. Nieves and the Crime Free Housing officer we were able to get her assistance and we prevented and stopped those calls. We took all those calls seriously because we’re not sure if one was actually occurring because they were pretty serious allegations. Those are just some of the things we do. Normally, we do not send the social worker blindly into those incidences.

Mayor Gallo – I should have specified, I didn’t mean on the initial urgent call but on the follow up. I know a social worker wouldn’t be the first one dispatched but that’s my fault for not specifying. On follow up situations where there are cases with residents, if there is an established case on an individual, do we send officers in lieu of a social worker because we don’t have them or do these residents not get the attention?

John Nowacki, Police Chief – It’s a little bit of both. We will send a social worker for follow-up and she will go out sometimes on her own or she will call and make an appointment to have them come to the station and there are some situations where we’ll send an officer with the social worker. That’s the one thing with police work every situation is different and unique in their own way and they vary from one end of the spectrum to the other. It’s really hard to say because there is no one set response, we just try to do what’s best and safest path to follow.

Mayor Gallo – Dr. Nieves, in these cases when you’re caseload is so overwhelming, the resident’s issue can’t necessarily wait until you have availability so in this regard are there a lot of residents who could utilize or benefit your services? You’re just too stretched thin at this point, I’m just trying to illustrate the need here.

Dr. Natalia Nieves, Outreach Social Services Specialist – Absolutely and it is unfortunate that I have to say this but yes, I have all these domestic and sex cases and they take precedence. I’ve had to reschedule a meeting with a resident that wants my guidance twice already, they’re understanding and everybody that I meet with and every group that I meet with or community partners, I always tell them that I don’t commit to any meetings that are between 9 AM and noon and again between 1:30 PM and 3:30 PM because I might very well be at court. People understand and I unfortunately have all these other cases that have taken precedence because of their urgency and potential harm for further harm if they don’t have my attention. For example, if there is a request for emergency financial assistance or referrals for substance abuse programs, etc., they become part of the B pile when we have these heavy cases.

Alderman Bisesi - I know the proposal is for two police social service providers and I think the obvious concern will be funding for all of this. I know you have your top priority cases but then there are other things like financial assistance and that type of stuff, are the interns able to handle all that well enough so you don’t have to?

Dr. Natalia Nieves, Outreach Social Services Specialist – The bachelor’s social work intern is able to gather the information but the problem is I don’t always have them and I don’t always have qualified interns. I just had a

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bachelor’s social work intern begin this week and what I’m going to have her focus on the victims, focus on the case management. I’ll deal with the initial crisis and she’ll be working with them for housing, making sure they have access to the public benefits that they qualify for, counseling for the children. They do a lot of that follow-up. If financial assistance is part of that she will be able to take the application and then give it to me because with our partnership with Salvation Army I am the one who has to submit it for processing. A bachelor’s student intern can help with that but not the masters student intern, they are limited to counseling hours only, no advocacy or case management.

Alderman Bisesi - If you’re able to even add one, it would be a major benefit to you?

Dr. Natalia Nieves, Outreach Social Services Specialist – Absolutely.

Alderman Bisesi - What if it was a part-time position? Would that work in this type of position?

Dr. Natalia Nieves, Outreach Social Services Specialist – I think it would work initially but I do think to have a qualified person that would stay long-term and be able to build those relationships and establish that trust with the community, they would need to stay long-term. That’s kind of the problem with interns, it works to alleviate some of my caseload but by the time they build a rapport they’re leaving and I suspect a part-time person might leave upon finding something that’s full-time with benefits.

Alderman Bisesi - It would really depend on the person. If we got lucky we’d find somebody who that’s all they can do is part-time.

Dr. Natalia Nieves, Outreach Social Services Specialist – I think it definitely could work.

Alderman Bisesi - I’m just trying to come up with other ideas for staff to investigate because I know that two fully qualified individuals of this caliber would probably cost (with benefits) about $250,000. What I would love to see is something that we could do in steps but you’ve answered my questions. The bulk of the stuff of various different things really take someone of your skills and the interns just aren’t able to do all the different things. There are several things that just have to get done by you?

Dr. Natalia Nieves, Outreach Social Services Specialist – Absolutely, yes.

Mayor Gallo - Dr. Nieves, how much of your work is mechanical versus relational? Where it’s highly contingent on the relationship that you can tell us.

Dr. Natalia Nieves, Outreach Social Services Specialist – I would say 100% is relational. This is all about connecting with the person and offering them a different viewpoint. I’m often sitting with someone who has all these assumptions about what it entails to have had their partner arrested. Sometimes the officers find complaints on behalf of the victim and are extremely annoyed at our department and I sit with them and have a really good conversation, heart-to-heart conversation, and say that I know that they’re not ready to leave and I’m not asking them to leave this person but here’s what I’m concerned about and here is what some your options are. I could tell you so many times that people have called me years later and I can think of many cases like that. I’m not there to tell people how to live their life because ultimately they have a choice and free will but I’m there to provide a space for contemplating options. I just told a woman that there’s a law for domestic violence victims that could end her lease and not be penalized and in fact entitled to her deposit. Just that knowledge and anticipating all the potential roadblocks that someone that is seeking help and being able to have that heart-to-heart conversation where they are

September 15, 2020 COW Minutes - DRAFT Page 10 of 36 really heard and I don’t have an agenda other than at least empowering them to make better choices. It is 100% relational.

Alderman Vinezeano – One of the things that I wanted to bring up and I noticed on the list of potential avenues that we could explore with additional help was for our seniors. We have a very large aging population in our community and I’ve seen firsthand and I feel that there is not a lot of outreach to them and I see it every day that unless you are in their home and you’re seeing firsthand in giving them that information, it’s their generational mentality they won’t seek the help. I would love to be able to add that to our community of being able to add more of our senior outreach programs to help that demographic. I know that it definitely gets a back seat to the potential issues that you’re dealing with on a daily basis but I really do think it’s a population that’s being heavily neglected in our community right now. I’m hoping that if this proceeds forward that we could definitely take a look at that as well.

Mayor Gallo - That’s what I would like to make very clear in this conversation with Dr. Nieves, the Council and to the residents, this isn’t just about one segment of a population that’s dealing with abuse whether it’s physical or emotional or drug-related abuses and dependencies, this is about vulnerable people that exist in our community. There’s many different types of vulnerabilities that the social services officers can lend a hand to. That’s why I want residents to know that it’s not just for one pocket of the community but Dr. Nieves’ work could extend to so many others that are vulnerable in the community that need this sort of resource and she’s just too stretched thin from my understanding. Dr. Nieves, I’m still going to hold onto my questions because I see Alderman Cannon has his hand up and I feel that I’ve been taking too much of the floor here.

Alderman Cannon - I really appreciate this discussion because I think we’re all learning about some things that maybe we weren’t very versed in so I do appreciate Alderman Sanoica’s efforts to bring this forward. I guess a question I would just ask for the Chief to consider for the near future, we get a list from time to time saying how many people we need in other positions, right now the list that I’ve seen there are two police assistants that are on there and three new police officers. We do have limited resources this year especially in light of the fact that we’re down at least $3 million and it’s not just about dollars and cents, I understand that, we’re talking about people’s lives here and trying to save people and that’s important. However, we do have limited resources so I guess what I would like to see in the near future is to have Chief and maybe with Dr. Nieves come back and give us some opportunities to look at different options instead of just saying that we need two positions and see how each one of those might affect the program. Obviously, it sounds like we need help but we can’t do it all at one time. I would just ask for people to consider that in the future.

Mayor Gallo - Thank you Alderman Cannon, good point. I do know and I hope Dr. Nieves can validate this for me, there are statistics that demonstrate that less law-enforcement is needed over time if the appropriate social services are available to residents in the community. In that vein, if we were to bring on additional social service support that could hopefully reduce the amount of law enforcement officers that we may need in the future. I can’t make that determination now but I do know that that studies indicate that if we have more appropriate social services available and resources that the population will fare better and not fall into the rut of needing more law enforcement. Dr. Nieves, when it comes to your scope of work and the amount of work you have, the work that’s mechanical that just requires logistics helping an individual coordinate X, Y and Z for their situation versus the relational work, what would you say generically that ratio is, from what we need from another employee and how much work is mechanical versus how much is based on the relationships, what does that look like?

Dr. Natalia Nieves, Outreach Social Services Specialist – I’m trying to make sense of what you’re calling mechanical, can you rewrite?

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Mayor Gallo - Administrative tasks. If we have an intern and I don’t know what type of tasks they are, an intern can handle making phone calls, coordinating appointments, that sort of work mechanical in nature, it’s administrative. It’s just taking care of tasks. I know each case has a certain mix of tasks and then actually dealing with the situation from the psychological perspective, what does that breakdown look like?

Dr. Natalia Nieves, Outreach Social Services Specialist – I don’t know if I have a (inaudible), for example today’s phone call with the safe house where we securely housed a victim took about two hours and maybe a student intern could have done that task but it required a level of knowledge and a level of experience and previous knowledge that I needed to be there, they were asking things of the client that I had to almost translate to them because they use such technical and professional language that I had to almost tone it down to normal language for people so that’s maybe something that a student intern that’s highly trained could have done, maybe at the middle of their internship after they’ve learned the lingo. I’m just not equating that mechanical work with a student intern. I guess filling out the paperwork for an order of protection that could potentially fall under the mechanical but there’s so much relational to it, things that you need to remember to add to the order of protection. Working out arrangements for visitation with the children that I like to include in these types of orders. There’s so much that requires knowledge and relationships like when I have one of these I go to the sheriff’s office and I let them know that I’m going to have one of these and ask if they can they make sure that service was offered. There’s so much of the different connections with the stakeholders that I work with that needs to be finessed. There are certain phone calls that a case manager student intern could do for example, to make sure that someone has access to medical care if they haven’t had that. As mundane as running to Meijer to buy a phone for a victim because the offender leaves them without any money or communication etc. that something a student intern could do so there are tasks like that that come up that could be done someone that is isn’t an expert in the field. Does that answer your question?

Mayor Gallo - It helps. What I was trying to figure out is that there is a significant amount interdependency between the tasks that need to be done for the persons situation but also the level of knowledge you need about that person in their situation in order to accomplish any sort of objectives. You just can’t take and remove tasks from the situation from the person it’s all interdependent on it and so we basically need a skilled, qualified individual to handle the volume that you cannot.

Dr. Natalia Nieves, Outreach Social Services Specialist – Yes. I have my students attend a 40 hour domestic violence training, a 40 hour sexual assault training and DCFS mandated reporter training. My style of supervision is almost as an educator as well because there’s so much information specific to this particular field that there is no school that has a program or class on police social services so I really have to teach them this trade very well.

Mayor Gallo – There is no class on life is what you’re telling me?

Dr. Natalia Nieves, Outreach Social Services Specialist – You never know these days but I haven’t found one on police social work yet.

Alderman Vinezeano – Dr. Nieves, please correct me if I’m wrong, I know for myself being a mandated reporter for when I call and have to report to Adult Protective Services (APS), the report has to be first-hand so I’m assuming that’s the same for yourself. If I go into a home and I see something that I need to report to APS, it has to be something first-hand reported to APS meaning that I can’t delegate that to someone in our office to report that to APS because I witnessed it, I have the concern, I have to be the one to make that report. I’m assuming it’s the same for you and that’s where that relationship comes in. The interns, I assume, can’t help with a lot of that.

Dr. Natalia Nieves, Outreach Social Services Specialist – You’re absolutely correct. The interns, because they’re student interns they have limited experience and I don’t delegate many tasks to them so I keep their tasks very

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minimal. All the DCFS reports to the child abuse hotline or the Adult Protective Services hotline reports that I do are quite extensive. I wanted to touch on that real quick, there are many victims of domestic violence that are seniors and unfortunately they are really reported when it’s at its worse because they don’t want it report it because the offenders are their own children.

Alderman Vinezeano – I just wanted to share that information and hopefully, Mr. Mayor, that helps clarify a little bit more for you as well.

Mayor Gallo – It does. You know all of this is new to me and understanding that there is a tremendous need in our community and it can’t do anything other than benefit the community at this point especially if it has support from Dr. Nieves and support from the Chief and the Council can see that there is value in helping our residents when they’re pretty much at their most vulnerable or low, that is exactly what we should be doing as a municipality.

Alderman O’Brien - I think there’s a clear need for this. It is my understanding that I think we just got back to full staff in terms of sworn officers from when we had to do all layoffs in 2008/2009. I’m hoping that I’m understanding the conversation where we’ll have to do one if not the other. I really think that this is our opportunity for collaboration is that we wouldn’t have to give up a sworn officer to hire a social service and I would not be in favor of that by any means. If we have to have bake sales or carwashes to get the funding for this because I know it’s unbudgeted, I’m in full support of one to start with. If we could manage and do two if there’s a need for two after Chief and Dr. Nieves does the research I would support that but it would be unbudgeted and we are in that budget time. Just want to make sure that we wouldn’t be sacrificing one officer when there is such a great collaboration with Dr. Nieves and the officers. I’m in full support and would like to put our foot in the water with one because that would be a huge help because I think we would be able to find funding for that. I would be in support of one and we can go from there.

Alderman D’Astice - Back when we had the PNRC, I recall that the apartment complex provided the City an apartment at no charge that we staffed with sworn officers that could assist. That was the beginning of the PNRC and then we expanded it and that’s when we got various other agencies involved and at its peak it was doing very well. I’m just wondering since that was such a model that works so well should we not reinvestigate how well that worked and see if that might be something we can hang our hats on once again. I’m going to be the bear in the room and say $1 million will buy a whole lot of police officers, fire officers, inspectors and of course social workers and I think we need to prioritize what is important not that this is not important, I think it’s important. We need to look at the City as a whole and create a priority list of what we can do and kind of go along with what Alderman O’Brien said that if we have to test the waters with hiring one qualified individual and let’s see how that works and move from there.

Alderman Budmats - I’m just thinking of generalities, in the past few years we’ve had legalized gambling come to Rolling Meadows and we’ve had legalized marijuana come to Rolling Meadows and there are social impacts with allowing these elements to have a foothold in our City. It feels like to me that it’s socially irresponsible of us as a Council not to earmark some of the funds that we’re getting from these taxes on these organizations and not using them to in some way mitigate the social damage that is caused by drugs and caused by gambling and is affected by our residents. When we are taking those dollars and throwing them into the General Fund and then not compensating to our residents that we’re lowering the overall quality of life of our residents when we don’t use those funds. I think some of those funds by the state legislature are earmarked for just those purposes and so we can do that ourselves. For the purpose of conversation we can say that $100,000 in taxes against those kinds of things why can’t a third or half of it go to social care for our residents who are affected by the effects of drug abuse and similar problems. That’s where I’m going with the conversation so if anybody wants to comment I’m glad to hear thoughts to the contrary.

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Mayor Gallo – Alderman Budmats, not to be predictive but I believe Alderman Sanoica will touch on that and I see her hand is up.

Alderman Sanoica – I don’t want to stop any of this conversation because it’s all excellent and I feel like a lot of people are gaining great information to fully understand the possibilities available to us. We may be able to identify these types of funding revenues as Alderman Budmats has stated those types of funds are earmarked. Nature’s Care is required as a recreational marijuana facility to provide revenues specifically for social service outreach activities to the City and there are potentially other revenue streams that are also earmarked specifically for that purpose that could fund this. The PNRC currently is funded not through the budget so for everyone who has been doing their budget meetings with Director Gallagher and Manager Krumstok, they’ll note in the budget it says none of those funds include the drug asset forfeitures but those monies are being utilized for the community and that’s what is funding the PNRC. Chief can speak more to how those resources are being utilized. I did want to make a point about how to proceed going forward because as we heard from Dr. Nieves, this is not something that I would want us to postpone and I would be in favor of a phased approach. I realize that going to the pre-2009 model where we had a PNRC is a really great goal and I support Alderman D’Astice’s suggestion to proceed with researching that idea to determine if that makes sense for us today and if the benefits would be demonstrated, as Alderman Cannon stated, would affect the entire ecosystem of our municipality in a beneficial way in all aspects, financial and for the effect on the quality of life for our residents. I think that this recommendation for two bilingual police social service providers is a recommended minimum that we would want to start with and given the situation of COVID-19 and how it’s affected our health as a community and our economy at the local and state, national, global level, that’s usually when social services are even more needed because those are typically countercyclical. For our FY2021, I would want all the research that Chief Nowacki will need to do from a management level and come back to Council stating here is what it is going to cost, here’s what I can do, here’s where I need help from the Council in making the ends meet and then from there perhaps longer term seeing if we can create that pre-2009 model.

Mayor Gallo – Just for my understanding and clarity, as it stands that the request from the Council in a straw vote is to include at a minimum two additional full time bilingual police social service providers that the straw vote that you would like me to request to cast the votes on?

Alderman Sanoica – Yes, that is the straw vote that I would like us to cast the vote on with the understanding that if Chief Nowacki needs help identifying those revenue sources that the Council will then respond.

Mayor Gallo – That’s fair, I know when it’s up to us in our professional life just with our project budgets that we have to augment where we reallocate those funds in order to make sure that we stick within parameters and I understand we have manager’s hold and not that we can absorb all of that here but we do need to augment our spending in order to bring better social services to residents who could benefit from them.

Alderman Cannon – I would also ask that the straw vote also offer one position.

Mayor Gallo – You would like me to then break this apart…Alderman Sanoica, you brought this to the floor, are you okay with that in a sense getting a barometer to see where the Council stand overall so it’s not all or nothing at this point, how do you feel about this?

Alderman Sanoica – Yes, I’m fine with amending the straw vote to determine if this is all or nothing. I also anticipate this being the end of the conversation, it sounds like the consensus from the Council from discussion is that everyone is interested in understanding how we can achieve the best possible outcome and optimize our staff

September 15, 2020 COW Minutes - DRAFT Page 14 of 36 and that we don’t necessarily have the data at this point. We have the need but we may not have the data. I just want to make sure that we have clear direction towards Chief where perhaps we can say we definitely want one full time bilingual police social services provider and we would like to know what the anticipated need is long term and then long term how we can build off of that into a phased approach. Very word but is it clear what is being asked of the Council right now?

Mayor Gallo – From my seat, it’s clear to me. If the Council is unclear, raise your hand now so we can make clarification.

Alderman Bisesi – Can the Chief or City Manager look for the funding for this?

Mayor Gallo – Yes, I think those answers in both questions will come from the outcome of what Council’s vote is. We’ll take the vote and then from there those questions and answers that the Chief and City Manager will have and have to address will be derived from this from the outcome. Let’s take it sequentially chronologically. Those in favor of hiring one bilingual police social service provider, please raise your hand. 7 in favor; 0 opposed. It’s unanimous for one at this time which is solid direction. The next one is going back to what the original proposal was and that’s to have a minimum two full time bilingual police social service providers, those in favor of two please raise your hand. 2 in favor; 4 opposed; 1 abstain. From this, Chief and Manager Krumstok, you can see that the Council is very much in favor of at least adding one more full time bilingual police social service provider. If you can do us a favor to keep the dialogue moving on this subject and hopefully create something in the budget for next fiscal year, bring us back a little bit on what the needs are from your end for the Council to provide back and any other ancillary items that we will need to help get to this end goal. Alderman Sanoica, anything further or are we okay to move on?

Alderman Sanoica – At this time, I think that staff has clear direction that we are interested in pursuing this topic in the future. I just also want to reiterate that we don’t want to wait too long. Is it necessary to put a deliverable timeline on this at this point?

Mayor Gallo – Let’s ask Manager Krumstok, Chief or Director Gallagher. From a budget aspect, when do you think you’ll be able to give some clarity for the Council? How much time would you need?

Barry Krumstok, City Manager – We would have to run some numbers. This is not in the manager’s hold but that is all part of the discussion we would have with everybody. We’ll push this as quickly as we can so probably at the October COW.

Mayor Gallo – Is it fair and achievable to have this on the next COW in October?

Barry Krumstok, City Manager – Yes that would be the plan.

Alderman Bisesi - Given that we want to expedite this as best we can and hopefully we’ll have our numbers and some data by our next COW meeting, I’m wondering if we should put the topic in closed session regarding personnel?

Mayor Gallo – I’ll tell you what we’ll do, we’ll listen at the next October Committee of the Whole and from that point forward the following City Council meeting, if necessary, we’ll take that into closed session for personnel.

Alderman Bisesi – Okay, thank you.

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3) FY 2021 Proposed Street Resurfacing Program

Rob Horne, Director Public Works - As part of this year (and every year’s) evaluation of the road maintenance program, Staff utilizes GIS in conjunction with inspection data, geographic locations, and future capital projects to properly plan the Capital Program to avoid conflicts and minimize impacts on neighborhoods.

The proposed FY2021 Budget includes $975,000 for construction, and $125,000 for project engineering (design, surveying, and observation). The information provided is to present the street segments identified for resurfacing as part of the proposed 2021 Resurfacing Program. This information is being presented to provide you with a preview of the request for engineering field survey and design services for the 2021 program, which is scheduled to be presented at the September 22nd City Council Meeting.

To maximize funding and provide a consistent level of service and roadway performance, long-term maintenance planning is imperative. The focus and objective is always to avoid costly reconstruction on roadways that could be rehabilitated to extend their useful life. To achieve this, long-term planning is needed to ensure that the City can financially plan years ahead of time for roadway rehabilitation needs. Roadway segments will be added to the 5–year planning schedule when they reach a specific road rating (5 or 6), thereby allowing them to be rehabilitated when they are at a specific road rating (3 or 4). This type of critical planning and funding commitment provides for the highest level of cost-benefit returns to the City and its residents.

Staff has reviewed comprehensively the Five-Year Capital Improvement Plan, short and long range utility projects, the long-range resurfacing plan, and the pavement conditions evaluation performed in the fall of 2016. Based on this systematic review, Staff recommends the streets listed in the packet for resurfacing in FY2021. These streets are classified as a high priority (consistent with lowest rated roadways) for resurfacing due to their current condition, poor curb and gutter conditions, and drainage problems. Efforts have been made to group the roadways geographically to minimize neighborhood impacts and rehabilitate road segments using a systematic and comprehensive approach.

As part of the road resurfacing project, storm sewer improvements will be incorporated into the project. As part of standard procedures, Staff will televise all storm sewers within the project limits to ensure replacement of damaged drainage infrastructure is incorporated into the project.

The estimate provided is based on typical road improvements and may change pending the subsurface investigation and the need for additional storm sewer improvements on the targeted streets. Staff has added 5% contingency to the total cost to account for quantity deviation and unknowns discovered during the design of the project.

In addition to the resurfacing project proposed for FY2021, there are several other capital improvement projects intended to improve the City’s roadway infrastructure system. These projects are listed below. The bolded projects are those projects which may be of interest to the Council or have been in the planning stages over the course of several years, which are further described below.

This list reflects those projects proposed in the Capital Improvement Plan identified in the Local Road Fund. Included in this list is the Annual Road Reconstruction Project, which is representative of a program resulting from conversations with the City Council in 2015/2016, and again in 2017 following the results of the pavement rating index (PRI), regarding road funding and capital planning efforts. The reconstruction program is intended to eliminate as much as 90% of the pozzolanic (pozz) based roads over the next ten (10) to fifteen (15) years, or as funding permits. The program has been very successful – early project lettings have enabled the program to track

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ahead of the originally proposed schedule. Should the City award a contract next year for the Street Reconstruction Project, staff expects to have completed six (6) years of construction in only four (4) construction seasons.

Road Reconstruction Program Proposed ($825,000): As a result of past Council discussions centering on the need to bring the road system pavement rating to a higher service level, staff developed a 10-Year Reconstruction Program. As has been discussed previously, the incorporation of a reconstruction program will have positive effects on the overall system rating as road segments are reconstructed.

Arbor Drive Resurfacing Project Grant Project ($425,000): Following Council approval, Staff submitted for a Community Development Block Grant with Cook County. The City has yet to be notified of the status of the application. However, last year resulted in the City receiving $280,000, which was used for resurfacing a portion of Arbor Drive. Staff will be proceeding with the final phase of water main replacement in this area in FY2021 and will perform patching in lieu of resurfacing until those roadway segments can be incorporated into the five- year plan. Previous budget amounts were capped at $400,000 (award maximum). However, staff added $25,000 in local funds to account for engineering needs. Staff will continue to pursue this grant opportunity, unless directed by the Council otherwise.

Algonquin / New Wilke Intersection Improvements Grant Project ($175,000): Staff brought to the City Council an Intergovernmental Agreement with the Village of Arlington Heights that guarantees 50% funding for the Phase I engineering, required as part of the Illinois Department of Transportation project process. Additionally, staff met with the new Transportation Program Associate for the Northwest Municipal Conference to discuss where the project aligned with the City’s Capital Plan to ensure proper funding years. Staff and City Engineer efforts were able to secure Surface Transportation Program (STP) funding in the amount of $3,500,000, for this project. Staff also continues efforts seeking additional funding from the Invest-In-Cook Grant opportunity.

Weber Road Reconstruction Grant Project ($120,000): Staff met with members of the Village of Arlington Heights and the new Transportation Program Associate for the Northwest Council of Mayors to discuss the funding for this project. Staff efforts were able to secure categorization of this section of roadway as a FAU Route after being inadvertently dropped from the list by the Illinois Department of Transportation. Staff and City Engineer efforts were able to secure Surface Transportation Program (STP) funding in the amount of $1,377,400, for this project. Phase 1 engineering costs are not grant eligible.

Bike Path Improvement - Quentin (Euclid to Hartung) Grant Project ($150,000): Staff brought to the City Council a contract for Phase 1 engineering, which was completed by the City Engineer, following Council approval. The Council has approved the phase 2 engineering services, which the City Engineer is currently in process of completing. Staff and City Engineer efforts were able to secure Congestion Mitigation and Air Quality (CMAQ) funding in the amount of $868,000, for this project. Phase 1 engineering costs have been completed and were not grant eligible through the STP.

Bridge Repairs-Grant-Meadowbrook (Pursuing Grant) ($25,000): As a result of the most recent inspection performed, this bridge was determined to be in need of significant repair. Staff has already held the Request for Qualification process for the Quality Based Selection as required by the Illinois Department of Transportation and City Code. A report and recommendation for engineering services will be provided for City Council consideration in the near future. Initial services will include seeking federal funds dedicated to bridge rehabilitation programs. The City Engineer was able to get 80% of the Phase 1 engineering costs covered through the Surface Transportation Program – Bridges. The City has already received preliminary approval of federal funding for the future phases in the amount of approximately $1,000,000.

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Mayor Gallo – Before I call on Councilmembers, this was primarily for presentation purposes, you were not looking for direction from the Council?

Rob Horne, Director Public Works – No, this was simply a precursor to what is going to be presented in next week’s City Council packet. I just wanted to make sure that the Council was not taken off guard by those items.

Alderman Sanoica – I just wanted to ensure that the usage of pozzolan replacement, is that just a descriptor that is being used here or was there something defective in the mix of the concrete and the pozzolan that we are mentioning why we are replacing all of the pozzolan streets specifically?

Rob Horne, Director Public Works - It can get really involved but I’ll keep it brief. The pozzolanic base material is when they put the stone down to build the road they mixed cement into that gravel and as a result the conditions had to be perfect for placing the roadway on that. In many cases, the roadway conditions when they placed it was not perfect and as a result the base kind of formed into big chunks that looked like concrete rather than smooth. As a result, when you drive down a pozzolanic road you get a lot of bumps, cracks that go across the entire road where you drive 200 feet and there’s a bump constantly through and the reality is it’s just not a road where you could just resurface it cuts the road life expectancy by half. For example, a lot of the roads when we talked with Council about this program four or five years ago, we recommended that we do not what has been done historically which was resurface those roads because we’re only getting 10 years out of the road when we should be betting close to 20 years. That’s why there was a commitment by the Council to develop a 10-15 year program to eliminate those reconstructions. Quite honestly, we shouldn’t really need to do reconstruction after the pozzolanic roads are gone if we have a significant road resurfacing program which we should have once the reconstructions are completed.

Alderman Cannon - If anyone wants to visit a street like that you can go down Silent Brook off Quentin, you can bounce all along for about two blocks. I noticed that we were going to be the lead engineer on two projects with Arlington Heights, why haven’t they taken one of them?

Rob Horne, Director Public Works - I don’t know, that was an agreement that was made historically before I came to Rolling Meadows. They really don’t have the same desire to get those roadways completed as we do. However, we did request that Arlington Heights take the lead on the resurfacing of Wilke Road which also did receive money ($2.5 million) through the STP program which we do not plan on getting involved with until 2023 or 2024 and at that time we will enter into an intergovernmental agreement with Arlington Heights and we will not be doing the lead engineering on that project.

Alderman Cannon - Great, I just want to make sure that they’re taking their fair share. I also like to make a general comment, the last few years my Ward has been the beneficiary of a lot of the reconstruction and I think the rest of the Aldermen should compliment Mr. Horne and his group and Ryan Lindeman as they’ve done an absolutely wonderful job. If you talk to the residents on any of the streets that have been redone everyone is pretty happy and I just wanted to say thank you for the great job both of you guys have been doing.

Rob Horne, Director Public Works – Thank you and I would just echo your compliments to our City Engineer, he’s done an outstanding job both in the office and in the field.

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4) Freedom of Information Act – Better Government Association v. The City of Chicago Office of Mayor Implications

Melissa Wolf, City Attorney – This is going to be a brief FOIA training specific to your private electronic messages. On August 5, 2020, the Illinois Appellate Court for the First District rendered a decision detailing when communications pertaining to public business that are stored in public officials/employees’ personal text and email accounts are public records subject to the Freedom of Information Act, and the obligations of the public body to conduct a reasonable and adequate search for records maintained in such personal accounts.

The purpose of FOIA (5 ILCS 140/1 et seq.) is to open governmental records to public scrutiny. Public policy of Illinois that all persons are entitled to full and complete information regarding the affairs of government and the official acts and policies of public officials and public employees. Public access is necessary to enable the full and free discussion of issues, make informed political judgements and monitor government to ensure it is being conducted in the public interest.

FOIA defines “public record” as all records, reports, forms, writings, letters, memoranda, books, papers, maps, photographs, microfilms, cards, tapes, recordings, electronic data processing records, electronic communications, recorded information and all other documentary materials pertaining to the transaction of public business, regardless of physical form or characteristics, having been prepared by or for, or having been or being used by, received by, in the possession of, or under the control of any public body. To qualify as a public record, the following two criteria must be met: A. The record must pertain to public business rather than private affairs; and B. The record must have been either (1) prepared by a public body, (2) prepared for a public body, (3) used by a public body, (4) received by a public body, (5) possessed by a public body, or (6) controlled by a public body.

FOIA defines “public body” as all legislative, executive, administrative, or advisory bodies of the State, state universities and colleges, counties, townships, cities, villages, incorporated towns, school districts and all other municipal corporations, boards, bureaus, committees, or commissions of this State, any subsidiary bodies of any of the foregoing including but not limited to committees and subcommittees thereof. Certain communications that are stored in a public official’s personal e-mail or text account maybe subject to disclosure pursuant to the Freedom of Information Act. Communications that are stored in a public official’s personal e-mail or text account must pertain to public business. Private communications not pertaining to public business are not subject to disclosure. In addition, communications in personal accounts must be that of the “public body.” In other words, there must be a nexus to the City.

Communications pertaining to public business that sent to or received during a public meeting. Communications pertaining to public business that are sent to or received by a quorum of the members of a public bodies. Communications pertaining to public business and such public official (i.e. Mayor, City Manager, Department Heads) has the authority to make unilateral decisions that are binding on the City (i.e. authority to enter into contracts, authority to hire or discipline employees).

When a request for records, stored in a public official’s personal e-mail or text account, is made pursuant to the FOIA, the public body and the public official /employee must do the following: A public body must ask the public officials/employees who are the subject of the records request if they used their personal e-mail and text accounts to conduct public business related to the requested records. If the answer is yes, the public official/employee must conduct a reasonable search of their personal e-mail and text accounts to determine whether the requested records pertaining to public business are stored in their personal e-mail or text accounts.

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The critical issue is not whether relevant documents might exist, but whether the agency’s search was reasonably calculated to discover the requested documents. Public bodies are not required to perform an exhaustive search of every possible location for a public record, but must search places that are reasonably likely to contain responsive records.

If public records exist in personal e-mail or text accounts, the public official/employee shall disclose such records to the City’s FOIA officer for review and response. If no public records exist in personal e-mail or text accounts, the public official/employee must provide the City’s FOIA officer with a reasonably detailed affidavit setting forth: (1) the type of search that such public official/employee performed and (2) attesting that all accounts likely to contain any such requested records were searched and no such records were found.

Best Practices: Avoid using personal e-mail or text accounts to send or receive communications pertaining to public business. Inform others that communications pertaining to public business should be directed to City e-mail or text accounts. Forward any communications pertaining to public business maintained on your personal e-mail or text account to your City e-mail or text account. Refrain from sending e-mails or text messages pertaining to public business to a quorum of the public. Refrain from sending e-mails or text messages pertaining to public business during a public meeting.

Lastly, management advises that the approximate cost to provide City-issued cell phones to the City Council is $10,000.

Mayor Gallo - I remember when we received the memo from your office and there was a lot of shock and concern. I think primarily first and foremost and the Council could agree with me, we are not career politicians we’re volunteers, we have regular jobs that we tend to on a daily basis and this is just a voluntary roll. The initial shock made it concerning but as the dust settled and the additional information came forth it’s not as bad or alarming as it seemed initially.

Alderman Sanoica - This might be a question for management based off that $10,000 note. So that the Council is aware, is that $10,000 cost include the purchase of all the hardware that would then last for five years or so and does that also include the phone service contract for texts, calls and data or is this an annual cost every year for the Council to maintain City issued communication devices?

Barry Krumstok, City Manager - That is technically the startup cost. We would have to get new phones and that’s how we calculated it, it’s an average number. We would look for something that would just do emails and texts and try to restrict what we could to get the best price we could get. We don’t have eight extra cell phones just floating around so that is the capital to start the program.

Alderman Sanoica - To start would be $10,000 and then if we were to pursue having City issued phones going forward it would be a service cost, is that a service cost that we could then tack on to whichever service provider we have for regular City staff so that it’s not nearly as expensive? What would be our options going forward?

Barry Krumstok, City Manager - Verizon offers governmental rates so we would look at that. We would tack it all on to our bill because these would be City phones. It goes back to what Alderman Budmats said, the phone numbers would stay with the Ward or with the Mayor.

Alderman O’Brien - I agree with Mr. Mayor, as the dust settled and when some questions were answered it wasn’t so bad. Just my personal feeling, I am not for this. I am completely transparent and I’m happy to share messages and things like that but that’s my personal feeling. I know this is a personal decision for many Council members. I

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would not be in favor of the initial cost or the ongoing one, I would rather see it allocated to the social worker or if we can earmark the $10,000 towards that. That’s just my personal feeling but if we do it would be an individual decision and I would make the decision not to have a City issued cell phone and incur that cost for myself but I know it’s an individual decision as well. I think we could do additional good with that money somewhere else.

Mayor Gallo - Just looking back at the original agenda page, this is informational at this time. I hope not we’re not going to go down some road about making decisions for hardware costs because $10,000 is a lot of money and we shouldn’t be buying phones for the Council at $1000 apiece when we could assign that money to better use.

Alderman Bisesi – I wondering if something like Barry or Melissa contacting us to set up an appointment to talk be something that we need to maintain?

Melissa Wolf, City Attorney - Yes, it relates to public business, the City of Rolling Meadows would be communicating to you. However, if it’s just your communication you alone are not acting as the City so technically it’s a public record but it’s not that requisite nexus of your communication to the City. You don’t have to worry if Barry or Melissa is texting you to set up a meeting, that communication may fall under a public record but because it’s on your personal device and it’s only you communicating a direct communication to you so it’s not that requisite nexus that makes you the City. The communication on your own personal device, you have to be doing something that makes you other than just a public official because you’re on your own device. Melissa and Barry and I believe staff have their own City issued phones so those records are maintained by the City so their communication to the Aldermen definitely is a public record that could be subject to FOIA and it’s maintained by the City. Your response saying a yes or no that’s on your device doesn’t have the requisite nexus of the City. If there was a communication with the whole Council and there was a group text saying can you the entire Council meet for special meeting on this date, that communication because it’s a quorum of the public body would need to be preserved because it’s foiable. Not just individual communication to one member of the public body.

Alderman Bisesi - What about communication between the residents in the Aldermen?

Melissa Wolf, City Attorney - If it’s just your communication to a resident, that’s your personal communication. What you need to do is make yourself the City so what accomplishes that? Communications when you’re at a public meeting so texts right now if it relates to public business that’s you acting on behalf of the City. Your communication to an individual resident, just one-on-one, even though it may relate to public business it’s not a public record subject to FOIA.

Alderman Cannon - I really have no desire to get another phone. I’d rather not carry one in each pocket or carry a holster with one on each side of me. I think a reasonable thought going forward, I don’t think it would be unreasonable for the City to pay each Alderman a little bit of money for the communication devices that they pay for with their own money. Just a thought.

5) Grant Agreement with Salvation Army for COVID-19 Relief to City Residents

Melissa Wolf, City Attorney - The Council is considering extending a grant to the Salvation Army Service Extension for Rolling Meadows in order to provide housing and utility assistance for individuals and families of the City impacted by COVID-19. The draft Grant Agreement would allow for the grant of funds for use pursuant to the Salvation Army’s COVID-19 Relief Funds program. The Salvation Army has informed the City that expenditure of any funds donated by the City could be restricted to City of Rolling Meadows residents and that the Salvation Army is capable of verifying each expenditure and providing the City with all necessary documentation in that regard.

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The City has looked into the City’s ability to be reimbursed for the instant grant through the Coronavirus Relief Fund (CRF) established by the CARES Act. The CRF was established to provide aid to units of local government for necessary expenditures incurred due to the COVID-19 health emergency. Cook County was the recipient of the CRF monies and has agreed, via an intergovernmental agreement, to transfer a portion of the CRF funding to the City of Rolling Meadows for such necessary expenditures. Cook County has earmarked a total reimbursement amount of $316,925.36 for the City of Rolling Meadows. City staff has been working with the County on reimbursement of City expenditures related to COVID-19 and has been informed that the grant of funds to the Salvation Army would not qualify as an eligible expense for which the City could be reimbursed via the CRF. In addition, the City has already applied for reimbursement of the entire $316,925.36, based upon the City’s expenditure of other eligible expenses related to COVID-19 and, as such, anticipates that all of its CRF funding allocation will be exhausted.

Alderman O’Brien - If we did this as a standalone and didn’t do the earmarked, we still wouldn’t be able to request reimbursement, is that correct? Regardless if we earmark it for Salvation Army or administer it ourselves we’re maxed out?

Melissa Wolf, City Attorney – Correct, we are maxed out, there is no more funding that we could request.

Barry Krumstok, City Manager - We’ve actually applied for over the $316,000 but that is all that we are going to get reimbursed so we are maxed out.

Alderman O’Brien - Is there a way we could put it ended on it, such as 60 days after the state of emergency ends from the State perspective? Just in case we still have $15,000 sitting there that we would get it back and it could go back into our family assistance program. I don’t know if that’s the Council’s idea of this, if is specifically earmarked for Covid that if we come up with a determination and we could word the contract accordingly is that we allow people paying rent, utilities and medical bills post once the State of emergency has ended. So maybe we would want to give a 60 day run out period but if there is still any balance due that it would come back to us versus sitting at the Salvation Army. I don’t know if that’s possible, it was just a thought that I had so we didn’t have $10,000 just sitting there earmarked for Covid when the Covid state of emergency is over so it just sits versus us getting it back.

Mayor Gallo - We would be donating these funds to the Salvation Army, correct?

Melissa Wolf, City Attorney - It would be a grant of funds to the Salvation Army. I did have a conversation with Marie Dade from the Salvation Army and there can be agreements where if the funds are not expended then they could be returned back to the City. It is my understanding as you could see attached to the grant agreement there is the operating Covid-19 relief fund that the Salvation Army has implemented and the funds are exhausted. Most likely the funds would be expended but you can put in the grant agreement that if these funds are not expended for Covid-19 related reasons and again they’re restricted to only the City of Rolling Meadows residents, the City of Rolling Meadows can get those unexpended funds back.

Mayor Gallo - Just because the state of emergency that classification may have lifted and ended, it doesn’t mean that the repercussions are not still unfolding for families.

Alderman O’Brien - I agree with you, I’m just saying six months down the road if they still can’t pay their rent I’m having a hard time believing that that would still be Covid related. That’s why tossed out 60 days or maybe even 90 days, I just wouldn’t want it to be paying utilities and things like that nine months after Covid.

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Alderman Budmats - In looking at the reimbursement from Cook County for the $316,000, just in my head the way I look at this is that we’re getting reimbursed for expenses which is money and water under the bridge per se. If we get it back that’s awesome, if we don’t, it’s still money that we spent we’re not getting it back so to me the $316,000 in some respects is a gift from the County. If we could get this money to this particular program reimbursed or not doesn’t necessarily change the need for our residents who would be getting these grants. If we made available tens of thousands of dollars for businesses to get grants at this point in time, I really feel it’s necessary for us to do this. The Rolling Meadows standard of living will be measured in how well we treat the most poor or destitute of our residents. If we, as a City, do a great job in funding our businesses but really don’t do a great job in taking care of our most at risk/need residents then our standard of living hasn’t increased at all. We’re here to make sure the standard of living is there for all of our citizens and that we have a higher average standard of living in Rolling Meadows as a result of our actions. I’m still going to be pushing that we fund this regardless if it’s reimbursable or not. To my way of thinking $316,000 we’re getting back from Cook County is in some respects a gift because if we don’t get any of it back it’s still money that we spent in fighting Covid. All the people who live in our City who lost money as a result to fighting Covid they may or may not get reimbursed but we have an opportunity to serve them. For those who are most in need, I really feel like we have a need to serve them as best as possible within our means.

Alderman Sanoica – In the interest of this straw vote, is it necessary at this time to determine what we would allocate for the grant or is this whether or not we want to pursue a grant at all and then it would be a different conversation to discuss the quantity?

Mayor Gallo - At this point, I want to get the sense of the Council desire to move this action forward, the grant forward. At that point, we could to get another one for an amount or we could have the Finance Director and City Manager tell us what they feel is prudent and what’s available at a point that’s not going to strain our infrastructure but also be some sanctity for our residents. We could take it in a phased approach but first make sure there is a desire to move this grant agreement forward exists. Does that help?

Alderman Sanoica - Yes it does. No further questions.

Mayor Gallo - With a show of hands, who on the Council is in favor of moving this grant forward to the Salvation Army. All those in favor. 5 in favor and 2 opposed. Finance Director Gallagher and Manager Krumstok, knowing that there is a desire to move this forward, do you have a benchmark financial number that you would be comfortable presenting to the Council or do you want the Council to present to staff with a number?

Barry Krumstok, City Manager - The number we heard last Council meeting was about $40,000 that has already been expended so I think that might be the number so this way what has already been used in Rolling Meadows would be covered at this time but that might be too high. I would start with $40,000 and move that down. That’s just a recommendation.

Mayor Gallo - That’s what I’m looking for.

Alderman D’Astice - I distinctly seem to recall that we talked about $10,000 or $20,000. I know $40,000 was initially thrown out but that seemed to be voted down quite quickly and I feel that is way too much and I think my residents would be very much opposed to me giving away $40,000. I would not support that.

Mayor Gallo – Okay, you’ll have your chance to express that in a moment. At this time, we’re going to take benchmark number of $40,000. All those in favor of allocating $40,000 towards this grant to the Salvation Army

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for our residents in need. 3 in favor and 4 opposed. I’m going to walk it down in increments of $10,000. All those in favor of allocating $30,000. 3 in favor and 4 opposed.

Alderman O’Brien - Would you be in favor of $25,000 that’s where I was coming in based on other conversations so I’m comfortable with $25,000?

Mayor Gallo - Alderman O’Brien, let’s go $26,500, I’m just doing it in $10,000 increments. All those in favor of $20,000. 5 in favor and 2 opposed. Okay, why don’t you guys tell me $28,200 then if that’s what we’re going to start doing here.

Alderman Budmats - Let’s go with Alderman O’Brien’s $25,000 number.

Mayor Gallo - Okay. All those in favor of $25,000. 5 in favor and 2 opposed. Manager Krumstok and Finance Director Gallagher $25,000 seems to be the limit here. Any further comments or questions regarding the grant agreement for the amount of money allocated?

Barry Krumstok, City Manager – No but we will get that ready for next Tuesday.

6) 2020 COVID-19 Family Assistance

Barry Krumstok, City Manager - As a follow-up from the August 18th Committee-of-the-Whole meeting, there are two parts of this discussion: 1) Providing another update on the current Temporary Family assistance Program and 2) starting a new 2020 COVID-19 Family Assistance Program.

The City’s Temporary Family Assistance Program, still has received a few calls since the last update, but again most of these calls regarding TFA have been individuals looking for “free money.” They continue to have their own feelings about the program from what they read somewhere or heard from someone, but once the rules and procedures (especially the need for an eviction or shutoff notice) are explained, most individuals hang up. [There have been no referrals from other groups or even PD to the TFA program. The Townships are still very active in this assistance arena]. To date, there still has only been one application sent out but it has not been returned. For fiscal year 2020, so far, no money has been spent out of this budgeted account. Regarding the second item, with further discussions with Cook County they believe any new program is not be covered by CARES seeing that we already have a working program. (Working with Cook County the City did submit a funding reimbursement request for the CARES Act in the amount of $316,925 to help fund the City’s response to COVID-19. Cook County sets the amount for each municipality and the request is subject to their final review. The $316,925 is the total amount the City can apply for and Staff worked with Cook County Staff to complete the request and the application process). If the City decides to start a new program then this will be paid for out of General Fund reserves. With this understanding, Staff does not recommend a new program just support of current programs or help in other ways. Mayor Gallo – Obviously, you don’t recommend any new programs and just sticking with what we’ve done for item number 4.

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7) 2020 Census Recap (Note: Data Collection ends September 30th)

Barry Krumstok, City Manager – The 2020 Census will finally be completed on September 30th. The 2020 Census will define who we are as a nation, affect political representation and direct the allocation of billions of dollars in government funding. To help make sure that every resident in Rolling Meadows is counted, an Ad Hoc 2020 Census Complete Count Committee was created. The main members consisted of: LaTiyfa Fields, Megan Gawlik, Michal Gawlik, Alderman Lara Sanoica, Mayor Joe Gallo and included the following City Staff members: Assistant to the City Manager Lori Ciezak, Finance Director Melissa Gallagher & City Manager Barry Krumstok.

In September 2019, Finance, Administration and Police Departments completed a grant application to Cook County Bureau of Economic Development. The City of Rolling Meadows requested funds for “U.S. Census 2020 Outreach” to raise awareness and encourage participation in the U.S. Census 2020 and received a grant worth $25,000. The City improved messaging about the U.S. Census and promoted response to the U.S. Census with a particular focus on the Hard-to-Count (HTC) communities. Please note that part of the grant was weekly updates provided to the County and Assistant to the City Manager Lori Ciezak completed these for the City.

The City also thanks Part-Time Police Assistant Reyna Cortes and Police Officer Jason Everett for working and signing up numerous residents during the City & Willow Creek food drives.

The $25,000 grant was utilized for the following (in summary): Printed Material - $3,594.25; Mailing & Postage Costs - $1,915.50; Giveaways - $10,760.95; Social Media/Marketing - $3,274.38; Event Material - $357.50; Custom Banners - $1,368.98; Computer Tablets - $718.61; Videography - $509.83; and $2,500 in Grant Administration. The 2020 Census Grant helped the City increase its overall response rate as compared to the 2010 Census. [As of August 31st, the City’s response rate was 79.2% for 2020 compared with 77.5% for 2010. In addition, the City is outpacing the State of Illinois’ response rate at 69.7%.]

8) ERP Update

Melissa Gallagher, Finance Director – The City is undertaking a comprehensive software update across all City Departments called the Enterprise Resource Planning (ERP) software. The overall goal is to update outdated software platforms, compartmentalized software, databases, paperwork, duplicative data sources, and spreadsheets into a comprehensive Enterprise Resource Planning (ERP) software program.

Each module is developed with the City’s specific needs and wants in mind (customized, built and validated). In addition, the integration takes into account the types of reports and data that is needed for each module. All Department are involved in ensuring the quality and validity of the integration is completed. The City’s partner in this project is Tyler Technologies.

The timeline for the ERP schedule has a specific order of operations to install each module. It is very important that the modules be added logically, accurately with other modules and correctly each time. The timeline was adjusted due to the City’s new IT Coordinator coming on board (the IT Coordinator oversees the project). Tyler has been proactive in their software maintenance and upgrades. Even after modules have gone live there has been adjustments and updates from Tyler (as with any type of software integration). Tyler Technologies had to pull the timeline back due to their travel restrictions and COVID-19. As of May 2020, Tyler Technologies worked through a plan to provide all virtual trainings and software development sessions going forward.

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GIS Standardization (Ongoing): The GIS Consultants, City Staff and Tyler are building the address integration for the ERP. The GIS component crosses all platforms and is essential to be tested and implemented correctly for each module.

Tyler Munis Financials (Implemented Successfully in 2018): General Ledger, Financial Reporting, Budget, Accounts Payable, Requisitions, Purchase Orders and Accounts Receivable modules are all functioning very well and being used by all City Departments.

Work Orders (Implemented in 2019): Public Works went with a “soft” live with Work Orders in October 2019. Final integration on a few outstanding items and upgrades continues.

Adjudication / PD Ticketing (DACRA) (Implemented PD Tickets successfully in and Adjudication Hearings in FY 2020/2021): The City has contracted with DACRA for Adjudication Hearings and Police Department Ticketing. The software is live with the Police Department and then the Adjudication Hearings will be added in FY 2020/21.

Tyler Cashiering & Citizen Self-Service Online Portal (Implemented Successfully in July 2020): The Tyler Cashier Register (Finance front counter) went live in 2020 at the front counter in Finance and the Citizen Self-Service Online (payments and billing history) went live with the Utility Billing module in July 2020. (All of these options enhance safe and secure payment processing.) (Chip-enabled credit card processing at the counter and the City is Payment Card Industry (PCI) Compliant.)

Utility Billing (Implemented Successfully in July 2020): The City bills close to 7,000 Utility Billing accounts on a monthly basis (water, sewer, stormwater and refuse). This comprehensive software upgrade enhances the current billing system, Utility Bill invoices, collections/shut off process; provides a full integration with GIS data; and enhances payment and bill options via a “Citizen Self-Service Online Portal”. Implemented Successfully in July 2020.

Capital Assets & Project Code Accounting (Estimated Fall 2020) (tracking capital assets and depreciation schedules): The estimated go live is towards the end of FY 2020. Some work has already started for this module. This module requires complex set up by Finance and IT Staff and the data will be audited by the City’s Auditors. [This is still on the same timeline as reported at the January 21st COW Meeting.]

Permits & Licensing (called Energov) (Estimated 2021): Public Works and IT are building out the software development schedule with Tyler. The analysis and software development started to take place in January and February 2020. These essential modules take approximately twelve months to integrate the data and build out the modules. [Due to COVID-19, this module’s go-live date was moved by the vendor and is still on track for 2021 to go-live.]

Payroll/Human Resources (Estimated 2021): The City processes payroll and administers human resources benefits for all City employees and processes payroll for the Library. The work has started for these critical modules with the early fundamental analysis and review as well as data conversion/integration. The estimated go live date is 2021. (This is a very complex integration.) [Due to COVID-19, this module’s go-live date was moved by the vendor and is still on track for 2021 to go-live.]

Project Budget & Cost Update: The Tyler Munis contract is approximately $825,000 for the cost of the project. The City has an ERP contract with Tyler and is approximately 57% completed to date. The City has an ERP professional services contract with Baker Tilly of approximately $125,000 and is approximately 75% completed to date. (Most of this was utilized for the building and beginning work.) The budget for the project is on track for both Tyler and Baker Tilly.

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Alderman Cannon - When we get to the end of this project are we projecting that it’s going to come in on/over/under budget?

Melissa Gallagher, Finance Director – This will come in on budget because we’re trending right now a little bit lower then budget overall because there’s less travel and there’s not the in person piece that we have to pay for. We’re hopeful that we can reallocate some of those dollars to be under budget for additional training because with the payroll and HR piece. We are a 24 hour agency and so we will have to make sure that no matter who is on the clock they are able to get their training and we have a lot of pieces to that. We want to make sure that all the training is there for our staff.

Alderman Cannon - I’m sure everyone’s looking forward to get it finished.

9) Holiday Tree on City Owned Property Located on Kirchoff Road (Alderman Cannon)

JoEllen Charlton, Assistant Director Public Works - I have prepared for you a report in response to Alderman Cannon’s request. Basically the report contains some of the requirements that would be required to provide the Christmas decorations across from City Hall. Namely, the primary expense for this activity would be the electrical expenses that are outlined in the staff report of $3500 estimated to run the power to the site to provide electrical for any Christmas tree that we might put up at that location. Beyond that we provided some options similar to what we provided last year. If you recall, we provided some information on a real tree transplant. In that particular instance we had an offer from a local resident to donate a tree from their yard that they didn’t need any more and they wanted to donate to the City for a Christmas tree. It was a 27 foot evergreen tree and we got a cost estimate at that point of $3600 to pull out that tree and relocate it. We think we can get that same quote but we do not have a donation offer at this point but if we did we think that cost estimate would be reasonable.

Another avenue that we included in the staff recommendation was a live tree nursery install. We know that it’s pretty reasonable to assume that we could get a 12 to 15 foot pretty easily. We did locate last year up to a 20 to 27 foot evergreen tree install and we can also estimate at the same cost of about $3600.

The last alternative that we provided in the staff report was to install a donated 20 foot artificial tree that we do have in our storage currently in the fire station of a tree that was donated by one of our local shopping center management companies. We have put that tree together and we know it’s possible to install and that tree would come without any particular decorations attached to it but we do have some additional cost estimates for what it would be to have Beary Landscaping provide the lighting. They would bring it, install it and then take it down and store it for the year and that cost estimate was for $9600.

We really just wanted to provide a lot of alternatives and see what the Council’s desire was to potentially support this request from Alderman Cannon and then take your direction and see where we want to go with this. We provided these alternatives and the cost estimates that were included in the staff report to get some initial feedback from the Council before we spend some additional time seeing which direction we want to go. I know last year when we looked at this particular location there were some concerns about making investments in this property in the event that we want to put it on the market and make it available for sale, I think one of the considerations that we expressed last year and again this year is that if that is still a concern we could potentially have some conversations with any future buyers that we would have an easement on the property that we could designate to indicate that the corner portion of the property would be available for an easement and for the installation of a tree. There are public facilities that we could utilize for now and into the future in the event Council was interested in

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making sure that this is a long-term designated entrance into the Kirchoff Road commercial area. That’s something we could consider as well but at this point this is being presented as something that we’re looking for feedback from the full Council before we spend more time figuring out which direction we want to go. I’m interested in your feedback on the alternatives that were presented in the staff report.

Alderman Bisesi - Is this in lieu of doing what we did last year at the historical society or is this an additional tree?

JoEllen Charlton, Assistant Director Public Works - I will answer this question but then call on Manager Krumstok to support this with his response. My understanding is that this would be in addition to what I understand to be the continuation of what we did last year along Central Road at the museum property.

Barry Krumstok, City Manager – That is correct, this would be a supplement to it. Alderman Cannon asked for this one to be in our gateway area. We are planning to do Central Road/Barker with some additional lighting. Probably no tree lighting itself but we will have something there. This is just a supplement, an additional lit tree for the City of Rolling Meadows.

Alderman Sanoica - Before I begin I want to provide some additional context to Alderman Cannon’s request because this corridor as Manager Krumstok mentioned is an identified City center from our 10 year comprehensive plan update. Both Alderman Bisesi and Alderman O’Brien have experience on the Planning and Zoning Commission and understand the importance of these types of markers for certain zones in our City have value. I think that’s important for residents to know why we’re discussing this item in particular. For those reasons and this is consistent with what our 10 year plan is on defining specific areas of the City as economic centers I’m in favor of this additional work that we’re doing. As far as the different funding options that we have available to us, due to Covid I know that our Community Events Foundation decreased a lot of their programming, is that a fund that is assessable to the City for things like holiday decorations?

Barry Krumstok, City Manager - In the General Fund there is a line item for holiday decorations so this is above and beyond that holiday decoration.

Alderman Sanoica - That’s in the General Fund, I’m referring to the Community Events Foundation which I believe is not associated with the City, is that correct?

Barry Krumstok, City Manager - That is correct. You’re saying that the Foundation should pay for this, the Foundation is already paying for a lot of different things that we’ve done over the years. Again, this is a City item that we’re having the discussion about.

Alderman Sanoica – I understand. I guess my question before moving on is to understand the relationship between that fund and I’m asking if that would be a consideration for us for these types of activities.

Barry Krumstok, City Manager – Not for this kind of tree activity but the Foundation has supported events all the time and it supported the spaghetti dinner last year and it supported the tree lighting, it’s always supplementing what you see in the budget.

Alderman Sanoica - Since I know that a lot of the programming that we would normally pursue in the year had to be canceled due to the state of emergency, so is this something that we could allocate funding towards since we had to cancel previous events? Is there a way to transfer those funds from the Foundation or would it be a

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conversation that the City can have with the Foundation so that this doesn’t initially have to come out of the General Fund?

Barry Krumstok, City Manager - It would come from the General Fund it would not come from the Foundation because this would be specifically for the City so it is not a Foundation discussion.

Alderman Cannon - When I proposed this a couple weeks ago it was not my intention to have two trees. Last year we moved down to Central Road because some people thought it was an easy solution which was at the time. We know we’re not going to have the spaghetti dinner this year. Central Road is not the central road of our town, it is a road but it’s not. Anybody that lives west of Route 53 or north of Kirchoff Road had to make a special trip over to see Central Road. I went down there twice and both times the lights were off. It’s not the central part of the City and I keep on hearing the 9 ½ years I’ve been Alderman, I hear year after year what are we going to do to downtown to make it more attractive and get more people down there? We don’t seem to ever want to make investments to make people want to come to our downtown area. Most of our citizens at one time or another shop at Jewel and that seems to be the biggest destination downtown. One of our restaurants is there and there are other places there and it’s supposed to be the central part of our town and that’s the reason why I was suggesting putting the tree there. I’m not really hung up on what size tree to get, we’re going to own the property across the street to at least 2025 so whatever tree we put there could be there for at least five years. It’s not my idea to have two trees so that is someone else’s decision not mine. I think one tree is plenty and put it in a place where most people can see it without going out of their way.

Mayor Gallo - Alderman Cannon, your intent is to have a single tree in a single location and since this year it seems like the festivities around the traditional tree lighting in which took place last year on Central Road is not going to take place this year and so your opinion is that we should relocate the tree to the corner of Kirchoff/Meadow because you claim that is our downtown. Ironically, when we were talking about townhomes and not going up there, there were councilmembers that are currently on this Council that were here at that debate saying that this is not downtown anymore, the downtown commercial center is on Algonquin Road and Wilke so maybe we should put a tree near Algonquin and Wilke if you’re trying to do something in the downtown area. To clarify since you brought this to Council, you’re proposing just a single tree in a single location and that being Kirchoff and Meadow? You don’t want to do anything by the museum for this year, is that what I heard?

Alderman Cannon - That would be correct. To go along with that the decorations that we own right now could be used for that tree we wouldn’t have to go out and buy new decorations, we have to buy new lighting because I know we get new lighting every year no matter where the tree is at.

Mayor Gallo – In that case and to that point it’s just a matter of ensuring that there’s electrical in this area and new lighting and of course a tree whether it’s going to be new or the faux tree that we already have. I’m almost seeing that there might be a need to go back to the drawing board because these options depending on what the Council thinks. First of all, I think we have to have a straw vote to see if we’re having multiple locations or a single location and what the Council wants because that will definitely impact the finances around either or both. After this round of questions I’m going to ask those questions about where they want trees and how many.

Alderman O’Brien - I’m actually not opposed to two trees. It’s just an idea to put out there is that I’m in support of the fake one to put right across the street City Hall and as Alderman Sanoica said that is a valuable piece of property. Not to rehash the past discussion and not wanting to annex any of it back to the city because that decreases the footprint, is this the time that we would get a sponsor? It’s great that they donated the tree and maybe put a thank you sign up. The City of Chicago and other suburbs put signs up thanking whoever donated the light bulbs,

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tree, decorations etc. Is this an opportunity to ask for sponsor? If two organizations donate we can give them a free commercial space at the location. Just an idea.

Mayor Gallo - You bring up a good point. The way we would have actual traction on that is if we had our Community Events Foundation taking care of this and not the City. The Foundation, as you know, can solicit that sort of sponsorship with far greater ease than the City can so that shifts the conversation as well. I think there’s a lot more dynamics in play if we’re going to try to really fine-tune this objective.

Alderman O’Brien - I’ll defer to staff on that because I moot either way. I don’t know if it’s call from Barry or Martha as a Business Advocate or Lori as the Community Events Foundation. I’ll let staff decide that.

JoEllen Charlton, Assistant Director Public Works - I appreciate hearing this feedback. Alderman Cannon, I apologize if we do not capture the initial intent correctly. Mayor, I’m grateful for any conversation you would have because I know Public Works at this point was putting all of its resources together for the winter season anticipating that we would be doing the Central Road lighting and we were already making several additional significant plans to make electrical improvements along Barker in response to some of the deficiencies that were identified from last year’s event. If our event is not going to be held on Central Road this coming year that’s important for us to know so we don’t expend resources unnecessarily. I do appreciate your conversation and moving forward and we’ll respond however you would like us to but this is an important conversation for us to have at this point.

Mayor Gallo - Given the climate it may be appropriate this year to omit Central Road activities and the investments on that side and take the existing resources we currently have available and utilize them at Kirchoff and Meadow given the fact that we cannot congregate in that capacity this year as of today. To that point, we should probably look at just reassigning the inventory we have to this location because it’s just going to be an aesthetic at this point, it’s not going to be ceremonious we won’t have that. Again, this is a decision that Council can make. We’ll put it up to vote whether there should be multiple or just one and it could just be for this situation at this time and we don’t have to think about next year yet let’s just covered this one issue at this time.

Alderman Budmats - When thinking about a second location for a Christmas tree I was humored to think the Dr. Seuss movie “How the Grinch Stole Christmas” and how he stole the Christmas tree thinking that he was stealing the spirit of Christmas from the people is Whoville. I don’t think that by delivering a second Christmas tree that we’re actually delivering Christmas to the people of Rolling Meadows. If we’re going to add another Christmas tree for $3500 I would much rather that we added to the budget that we had for number four, I would rather see kids with food in their stomachs than for us to go past the second Christmas tree thinking that we’ve done something wonderful Christmas because taking care of our residents would be doing something wonderful for them for Christmas.

Mayor Gallo - I think we might have to take this topic and let staff know that it depends on the decision by the Council. I think as the Mayor of this community I think it’s appropriate that we forgo the Central Road aesthetic and the investment there and just relocate our resources to Kirchoff and Meadow for this year given the current climate, the situation of the pandemic and everything else and our finances and people in need and it’s just a more appropriate type of route than what we’re trying to as if this is a normal point in time.

Alderman Bisesi - I would tend to agree for this year. I would go with option three of the artificial tree. Potentially Public Works crew is doing the work, the 8 to 10 man hours to use that artificial tree that we already own and then we can take a look at for 2021 going back to Central Road. I also feel that with the artificial tree if we feel it has five years of life and it, I am not interested in keeping that property just because it’s where we have our tree. I’d

September 15, 2020 COW Minutes - DRAFT Page 30 of 36 like to sell the whole lot as soon as the TIF is over. I would be in favor of going with the artificial tree for this year and putting the power in.

Rob Horne, Director Public Works - As a point of clarification, I just want to make sure you had mentioned Kirchoff and Meadow twice, I just want to make sure that we’re on the same page and that it’s Kirchoff and Owl.

Mayor Gallo - Yes, it’s Kirchoff and Owl, my mistake. Any other questions or comments? If not, then I’m going to ask the questions. First, how many are in favor of having a tree at the corner of Kirchoff and Owl? Please show your hands. 6 in favor, 0 opposed and 1 abstain. Next question, how many are in favor of having two tree locations, Kirchoff Road/Owl and Central Road/Barker? 0 in favor; 6 opposed and 1 abstain.

Alderman D’Astice – Is there going to be festivities or not? Tree lighting?

Mayor Gallo – Manager Krumstok said there wasn’t going to be a tree lighting or spaghetti dinner but the tree will still be decorated the same way minus the ceremony. I’m going to ask staff, Director Horne or Assistant Director Charlton, can some of these numbers have the ability to shift if we’re going to relocate a lot of our holiday resources from Central Road/Barker to Kirchoff/Owl? Is that going to be able to offset any costs on these options in the staff report?

Rob Horne, Director Public Works - There may be an ability to do that. A lot of what we included for having Beary Landscaping do it was because of the decorations we were going to be doing in October and then again in November for the holiday lighting was going to spread staff thin. There may be some savings, I can’t tell you at this point what those might be.

Mayor Gallo - What about decorations that we’re looking to buy for the tree at Kirchoff/Owl if we now have decorations from the museum area that we’re not going to be putting up?

Rob Horne, Director Public Works - Absolutely, those are some of the costs we may be able to save.

Mayor Gallo - Do we have any of those costs factored into any one of those options here or was that going to come back to us at a later date? About the cost it would take to dress the tree.

Rob Horne, Director Public Works - I believe that there was some decoration cost estimates provided through a contractor. We did not at all investigate the options that we were not going to be doing the tree on Central Road so we would have to investigate what we currently have and what could be used for the tree.

Mayor Gallo – I see $13,100 under option three where it says “and decorate” estimated would be approximately $13,100. Is this possible savings because we’re just reassigning our decorations from one tree to the one on Kirchoff Road/Owl? Could we omit this $13,100 potentially?

Jo Ellen Charlton, Assistant Director Public Works - That $13,100 includes about $3500 we need to do the lighting and the $9600 that we had estimated for Beary Landscaping to come in and do a very nice decoration of the tree, something beyond just putting lights on the tree. There’s the big bulbs and decorations on the tree that they would put up, take down and store and potentially use for next year if we chose to have them come back and do the same thing the following year. That’s kind of the Goldstar treatment. If we want to ask them for something more than just putting up lights which we estimated $7500 which is the electrical and just putting lights up that the Public Works crew would do on option three. Something a little bit less than the $13,100 we can certainly ask about

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that but we don’t have a cost estimate to share with you at this point. I think it’ll be somewhere between $3500 and $13,000 if you’re looking for something a little bit less than $13,000.

Mayor Gallo - Obviously there’s money budgeted somewhere for the Central Road tree to be dressed. That money can now come from that pocket and shift over to this intersection of Kirchoff/Owl, could it not?

Rob Horne, Director Public Works - You’re absolutely correct, when you’re talking about savings it wouldn’t necessarily be a savings is much as just a reallocation of funds that were originally proposed for Central Road would now be reallocated to do the tree only at Kirchoff/Owl. The six man hours is related to the staffing that would be required to actually construct the tree. The $13,100 included labor for the contractor to decorate the tree as well. If we are only having to allocate our resources to that one single tree than it would be my contention that we would buy the material and install it in-house. We would not use a contractor to install the decorations, we would simply buy them with the money we had budgeted to do Central Road.

Mayor Gallo - At some point last year leading up to the holiday season the Council or staff should have had to request some money to go into the Central Road ambience and that ask would have been expected for this year and that money would have been allocated for it but it’s not happening. Doesn’t that money exist that can just be replaced over here?

Rob Horne, Director Public Works - Yes and I guess it’s a terminology issue. It’s not that we’re saving money we’re just reallocating it from one location to the other.

Mayor Gallo - These costs that I’m looking at on the screen I shouldn’t look at them now, I should be talking to you about what you guys have already budgeted to work on Central Road and what that budget is that’s going to carry over to Kirchoff/Owl.

Rob Horne, Director Public Works – Correct, I don’t have that exact budget figure right now but my expectation is that it would be enough to handle this project. Remember we were putting a lot of costs here because this was above and beyond what it was going to take to do the Central Road tree so that’s why we’re looking for the extra. It should be sufficient money that’s in the budget now to cover the costs that are shown in the memo.

Mayor Gallo - What I would like to do because it’s 11 o’clock at night and there’s been an obvious curveball here with this whole thing. I’m going to ask the Council if we could postpone this and staff can come back to us and clean this up, not that it’s your fault or anything, but clean this up and take the funds that are currently existing for Central Road shift them over here and we should not see numbers like this other than electrical conduit into Kirchoff/Owl and something else minor because we have funds available for Central Road that we’re going to shift over here. Council, can I ask for a vote to postpone the discussion on this and allow staff to go back and refine things given the nuances that came out through this discussion this evening. Those in favor of postponing this conversation? 7 in favor and 0 opposed.

10) Halloween 2020 in the City of Rolling Meadows

Lori Ciezak, Assistant to City Manager - This year for Halloween, City Staff is taking steps to put into place additional safety measures for all trick or treaters and participating residents. The October utility bill will include a full-page, 2-sided, colored insert. One side will have a large pumpkin, advertising “Safe Trick or Treating”, and half of the other side will include helpful Halloween safety tips for both families, children and homeowners. The new 2020 official trick or treating hours that were voted on last week will be highlighted: from 1 – 6 pm, Saturday, October 31st.

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Other ways to acquire the “Safe Trick or Treating” sign will be:

- For pick up at City Hall and City partnering organizations. - For print out from the City’s webpage and Facebook page.

Typical City advertising outlets will be used to get this information out to residents timely and effectively.

The RM Community Events Foundation, Park District and the City are excited to offer a new, safe trick or treating alternative (including social distancing and masks) on Halloween day, Saturday, October 31st from 11 am – 3 pm. Also advertised in the October utility bill on a half-page, this new Halloween Kick-Off on Kirchoff event will offer families an option to walk along the “Trick or Treat Trail” – where Kirchoff Road businesses will hand-out candy and goodies from Riverwalk Center and the Rolling Meadows Shopping Center to the Kirchoff Road Market. Fun characters, including Milo the Mustang, a photo booth, a scary tunnel and other areas of fun and features will be offered along the ‘trail’. TRUNK or treat, a DJ and many autumn decorations will top off this fun day!

From our research, surrounding communities have not yet made any official decision to cancel trick or treating, as they are waiting for a statement from the Governor. City Staff is confident that this event can be done safely, with social distance and mask requirements in place. Parents and children will be looking for safe and healthy alternatives and those interested will abide by the precautions in place that day – similar to the City Market. Additionally, this event will effectively showcase the businesses that have been hit so hard this year, due to the mandated State closures. Many volunteers will be needed to ensure a great safe event that day, so please spread the word. Are there any questions about either of these Halloween happenings this year?

Mayor Gallo – I have series of comments but I’m going to leave the floor open for the Council first, if not then I’ll share my thoughts on this.

Alderman Sanoica - I received a lot of input from my residents on this item and they asked me to pass on a couple of questions for City Staff and organizers of the event. Some residents stated concern that this looks like a great event and so they anticipate individuals and families from other communities coming into Rolling Meadows which in any other time would be considered a smashing success for our community events but parents are concerned about crowd control and how the guidelines of the event would be enforced. If there’s a kid who’s not wearing a mask or if there’s a family that’s not wearing a mask or if there’s a just a lot of individuals are our volunteers going to be enough to be able to make sure that this is a safe event?

Lori Ciezak, Assistant to City Manager – Obviously, many volunteers would be needed to ensure manageability. One major aspect of this that we have planned was to coordinate about six different starting points with corresponding colored parking spots. Volunteers would be in each of those parking spots directing guests to their corresponding starting points. We would do it with a colored code system and obviously we would be leaning on Public Works to help us with affective signage. That was our big idea in order to avoid bottlenecks and major crowds rushing into one spot.

Alderman Sanoica - What do we do about intentional noncompliance?

Lori Ciezak, Assistant to City Manager – We would ask them nicely to follow the rules and if they don’t we would ask them to leave the event. The City Markets are not completely crowded each month and everyone has been very cooperative. We believe that most people aren’t going to attend an event like this if they did not know they were going to be required to practice the safety measures.

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Alderman Sanoica - I also have some suggestions that my residents wanted me to pass along on their behalf. They said that since this is an event cohosted with the Rolling Meadows Park District, they suggested that since the Rolling Meadows Park District has an online registration system that’s already in flight that as a requirement to have a parking space, families would have to preregister and the reason for this would be: 1) to anticipate the number of families that are coming; 2) to be able to essentially crowd control and tickets so if we know we can only have 500 people at this event with the six different spots for certain hours that registration is already taken care of and everyone who wants to participate understands those rules. They also stated that in the event of an outbreak that we have a point of contact tracing as this would be a database that would be used for contact tracing for the event. These are ideas from my residents that I’m passing on their behalf so that’s all I will say on that issue at this time. I don’t know if that’s the kind of risk matrix that residents are working with then that’s the kind of risk matrix that they’re working with and I don’t know if the City should necessarily pursue an event if that risk is tangible.

Lori Ciezak, Assistant to City Manager - In response to the idea with registering with the Park District, we can certainly have a serious conversation with the Park about that. That is definitely a good idea and something we can look into.

Alderman Vinezeano - Unfortunately, I’m extremely disappointed that the City would anticipate and plan an event like this. It’s really kind of going against what the CDC and IDHP is recommending for the state and the nation not to have large gatherings. I totally agree its government overreach to tell a family or a parent that you cannot trick- or-treat that’s a personal decision but this is a City event planned and you cannot control how many people are going to come. We can’t control if a person keeps their mask on in a grocery store and to expect little kids in a group of trick-or-treating to follow the 6 foot rule and to wear masks is unrealistic. The chances in 100 people, 10% of those people having Covid, the likelihood is high. To go ahead and plan an event is irresponsible of us as a City. I had several residents reach out to me and ask how I could in my profession support such an event and I couldn’t agree more when we’re specifically directed from the professionals not to do such things. I think it’s a great idea to promote businesses and promote our community but it’s just not appropriate at this time because there is no safe way of doing this even with spreading it out a few city blocks because you will get people from other communities and you will get people that will be Covid positive, probably asymptomatic, but they will be there and why would we want to invite that into the general population. That’s very irresponsible of us. I apologize but I cannot support this and I have to agree with my residents on this.

Lori Ciezak, Assistant to City Manager - I value that opinion Alderman Vinezeano but I guess we’re viewing it similar to the City Markets which were deemed essential this year and we’re viewing it as that you’re moving from store to store which is similar to moving from booth to booth. It’s indeed an outdoor activity and for those major reasons that’s why we thought this would be a doable event.

Mayor Gallo - If I may and I don’t want to jump in here but the City Market is definitely a family oriented event but the demographic is typically older and this event is geared toward trick-or-treating aged children and I know that their parents and potentially grandparents of an older demographic will potentially be there too who are in elevated risk categories with this. It’s just something that the City should be cognizant of when we’re planning events. I just want to be careful with this.

Alderman Vinezeano - As far as the City Market, the attendance is much smaller and I think that we all have to agree the attendance on this kind of event would be a much larger scale just due to the nature of the event. Again, like what Mayor Gallo said regarding the older demographics. I think to say the City Markets are essential absolutely but candy for Halloween is not essential and that’s just another reason to say that it’s really not appropriate.

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Alderman Bisesi - I’m looking at this event even though it is outdoors to be very similar to an event that I’ve been involved with for a long time which is the Dr. Seuss birthday event at the library. I think attendance will be similar with that type of event and that event draws several hundred people. I just wanted to get that out there so that people understood what we’re talking about. We’re not talking about 100 people, we’re talking several hundred people is my anticipation of this. I also really like the idea that a resident proposed about tickets. I know the Library for their event does tickets because they can only have so many people in the building at a time. I thinking with this if we can only have only so many people going through that tickets might be a way of doing it should we decide to do this.

Alderman O’Brien - I heard from about two dozen residents and they are all in favor of this and even the ones that were not in favor they said it’s their decision not to go. So from the majority of the residents I heard from they supported and they actually thanked us for moving forward with this. I’m not opposed to checking with the registration but I guess my only question about that we’re going to have people showing up that aren’t registered so then we turn them away? Or do we give them an opportunity to register on-site if our numbers don’t hit whatever maximum to be? I’m not opposed to the registration but I just don’t know what additional type of work might require but for my side the 24 to 26 people that reached out, the majority were in full support and said thank you and it’s their decision whether they want to attend and the other one said that they are not in favor so they’re not going to take part in it.

Mayor Gallo - The one distinguishing difference between trick-or-treating outdoors, door-to-door, house to house, is that it is not sponsored by the City and the optics on this can go either way depending on the outcome of it. I had a resident come up to me and say that if somebody gets Covid are they going to turn around and sue the City? I don’t have an answer to that and I don’t want to say something like prove they got it from going to that event.

Alderman O’Brien - I think Attorney Wolf can weigh in on that, there’s legislation…

Mayor Gallo – Slow down, that’s twice now that you’ve interrupted me in this meeting and other meetings you do the same so just hold on a moment. That got me thinking and you’re talking to a guy who still wants to promote remote meetings because it’s appropriate and we have the tools to do so and we’re not sacrificing anything other than the physical proximity to one another. In the eight years that I’ve had my kids and taking them trick-or-treating and been involved in the events in the City of Rolling Meadows, we’ve never hosted a Halloween event in those eight years. Now this year we are and I don’t know if it that’s the right time to host a Halloween event or not but I do know that we’re funneling people into a place of closer confinement where trick-or-treating is already a quasi- socially distanced activity. Its groups of kids that are usually siblings or close friends that run house to house. If you’re trick-or-treating this year you are or you’re not, either you’re handing out candy or you’re not. In this case, we’re hosting something and is that the most responsible thing to do in this time? That is the question, is it the most responsible thing to do in this time? I totally agree that for businesses sake we should get out there and find mechanisms to boost local business etc., absolutely, but I don’t know that this is the right mechanism given the situation of it. That’s what I need to emphasize publicly now because I’ve expressed it through a series of meetings with Manager Krumstok that I’m reluctant to see this event take place. I’m reluctant because I don’t know what I don’t know in terms of how it’s going to turn out. Knock on wood, I hope it’s just another outdoor event that everyone has a great time but I wouldn’t want to see one person contract it and have some sort of issue as a result. I wouldn’t feel right about that.

Alderman O’Brien - Is that what we need to do Mr. Mayor, do you want to take a straw vote to see if we even do this? Even though two weeks ago there seem to be support for it and now we’re going to go in a different direction. I don’t know how you want to proceed.

September 15, 2020 COW Minutes - DRAFT Page 35 of 36

Mayor Gallo - I’ve never been in support of this so I don’t know who is in support of this. We can take that straw vote if necessary. I don’t know why we continue to proceed on finding this given the current state of everything and now it makes me feel like I have to be a stick in the mud to say it out loud when I was trying to express my reluctance privately so it wouldn’t come to this point.

Alderman D’Astice - Take a straw vote see what the Council says.

Mayor Gallo - Sure. All those in favor of having this Halloween festivity. 3 in favor and 4 opposed. I know I don’t get a vote per se, I am not in favor of the City sponsoring an event where we funnel people together. Staff, I think you see a majority are inclined to not host an event of this caliber. It’s not that it wouldn’t be a fantastic event, I think it’s something we should absolutely do, it’s just not the appropriate time to do it.

Alderman Bisesi - One thing I do want to mention, it is already advertised on Facebook and various other social media that this is happening. Somehow we would have to get the genie back in the bottle.

Mayor Gallo - I don’t know if it’s that big of a genie to be honest with you. I don’t know.

Alderman O’Brien - Just to confirm then and that’s the decision of the Council, trick-or-treating is still a go? We need to give staff direction if we’re going to at least promote the smiley pumpkin faces to go in windows.

Mayor Gallo - Here’s the thing, trick-or-treating has always had the mechanism where you participate you put your lights on and if you don’t participate you leave your lights off. There’s always been rules around this we don’t need to reinvent these rules.

Alderman O’Brien - I’m just asking. As a Council we change the hours of trick-or-treating and I know it’s not City sponsored, trick-or-treating is still moving forward but there is no event?

Mayor Gallo - That’s the thing, the City can’t tell the community that they cannot trick-or-treat. Trick-or-treating is an individual choice and it works both ways, the person going out getting the candy and the person doling out the candy. You either do or you don’t, it’s just that simple but to sponsor a City event in this climate is in my opinion is not appropriate for the potential of jeopardy that you can create and if you can I think it’s too much at this time. Again, that’s me and I don’t want to deal with that. I don’t think that it’s that important to host an event when kids who want to trick-or-treat, they will trick-or-treat and the houses that want to host those trick-or-treaters, will host those trick-or-treaters and those who don’t won’t and that’s the end of it. To do any more than that is just too much. This is where we stand with that. Staff I appreciate the work on it, I think we should do something for Halloween absolutely because I would love to take my kids there but I don’t think that this is the year to do it.

Mayor Gallo – Are there any other questions or comments from Council? Seeing none, is there a motion to adjourn? Alderman Budmats has made the motion and it has been seconded by Alderman O’Brien. Any discussion? Seeing none, will the Clerk please call the roll?

AYES: Cannon, Budmats, O’Brien, Vinezeano, Bisesi, D’Astice, Sanoica NAYS: 0 ABSENT: 0

With 7 in favor and 0 opposed, this meeting is adjourned.

September 15, 2020 COW Minutes - DRAFT Page 36 of 36

There being no further business, by unanimous consent the Committee-of-the Whole meeting was adjourned at 11:17 p.m.

Respectfully submitted: Judy Brose, Deputy City Clerk

September 15, 2020 Committee of the Whole Minutes Approved by Council on October 13, 2020.

Judy Brose, Deputy City Clerk

CITY COUNCIL MEETING MINUTES September 22, 2020 DRAFT

Mayor Gallo called the Council meeting via Zoom Teleconferencing to order at 7:30 p.m.

The Pledge of Allegiance

ROLL CALL:

Present: Cannon, Budmats, O’Brien, Vinezeano, Bisesi, D’Astice, Sanoica Absent: 0

With 7 present and 0 absent there is a quorum.

Members of the virtual audience are reminded that these proceedings are being recorded for current and future broadcast.

Staff Members Present Remotely: City Manager Barry Krumstok, Finance Director Melissa Gallagher, Deputy City Clerk Judy Brose, Assistant to the City Manager Lori Ciezak, Police Chief John Nowacki, Fire Chief Jeff Moxley, Director Public Works Rob Horne, Assistant Director Public Works JoEllen Charlton, Business Advocate Martha Corner, City Attorney Melissa Wolf

Public comment will be afforded to the public who are joining us on this conference line as long as they provided their contact credentials and the subject matter for which they would like to speak about before the deadline as noted on tonight’s agenda.

Members of the public present in the City Council Chambers listening to the meeting will be afforded the opportunity to provide public comment in accordance with the procedures applicable to public comment at an in-person meeting of the City Council. Namely, members of the public must have signed-in before the start of the meeting.

In addition, any written comments that were submitted prior to the meeting will also be read.

MOTION TO APPROVE MINUTES:

The first order of business is to approve the minutes from the September 8, 2020 City Council Meeting. Is there a motion to approve these minutes? Alderman Vinezeano made the motion and it has been seconded by Alderman Sanoica. Are there any corrections, additions, or deletions to the minutes? Seeing none, will the Clerk please call the roll?

AYES: O’Brien, Vinezeano, Bisesi, D’Astice, Sanoica, Cannon NAYS: 0 ABSENT: 0 ABSTAIN: Budmats

With 6 in favor; 0 opposed 1 Abstention, the minutes are approved.

September 22, 2020 City Council Meeting Minutes - Draft Page 2 of 18

MOTION TO DEVIATE:

I would like to ask for a motion to deviate for the public hearings on the Library Tax Levy and the City Tax Levy. Is there an Alderman willing to make a motion to deviate? Alderman Budmats has made the motion and it has been seconded by Alderman Sanoica. Is there any discussion? Seeing none, will the Clerk please call the roll?

AYES: O’Brien, Vinezeano, Bisesi, D’Astice, Sanoica, Cannon, Budmats NAYS: 0 ABSENT: 0

With 7 in favor and 0 opposed, we will now deviate for the public hearings.

♦ PUBLIC HEARING – LIBRARY TAX LEVY

The City Council is scheduled to hold a public hearing on the Library Tax Levy. The purpose of this hearing is to invite oral comments from interested citizens concerning the Library Tax Levy.

Let the record show that the public hearing opened at 7:36 p.m. on September 22, 2020.

Is there anyone that wishes to speak regarding the Library Tax Levy?

Let the record show that the public hearing closed at 7:37 p.m. on September 22, 2020.

♦ PUBLIC HEARING – CITY TAX LEVY

The City Council is scheduled to hold a public hearing on the City Tax Levy. The purpose of this hearing is to invite oral comments from interested citizens concerning the City Tax Levy.

Let the record show that the public hearing opened at 7:38 p.m. on September 22, 2020.

Is there anyone that wishes to speak regarding the City Tax Levy?

Let the record show that the public hearing closed at 7:39 p.m. on September 22, 2020.

At this time I would like to ask for a motion to close the floor? Alderman Budmats has made the motion and it has been seconded by Alderman Vinezeano. Is there any discussion? Seeing none, will the Clerk please call the roll?

AYES: Vinezeano, Bisesi, D’Astice, Sanoica, Cannon, Budmats, O’Brien NAYS: 0 ABSENT: 0

With 7 in favor and 0 opposed, the floor is now closed.

September 22, 2020 City Council Meeting Minutes - Draft Page 3 of 18

MAYOR'S REPORT:

Two quick items to report on because we won’t be in Council meetings in between now and then. There is a new HVAC business called Phoenix Heating and Cooling at 1501 Rohlwing Road, they will be having a ribbon cutting on October 1st 4:30 pm – 6:00 pm and it’s nice to see in these times of Covid pandemic economic climate that we still have businesses opening in the City of Rolling Meadows. On October 2nd we have the Grand Opening celebration/ribbon cutting for Taco Jerez at 1410 Golf Road from 4:00 pm – 5:00 pm. Members of the Council are encouraged to attend either one or both to show your support in this endeavor.

WARD REPORTS:

Alderman Budmats – I have several items. 1) I received a call from a resident and given the current Covid-19 policy not to collect trash unless it’s in a sealed bag, he said that when animals unseal the bags overnight that it tends to have an effect where trash gets thrown across the lawn. Because Public Works is not picking that trash up for safety reasons, he’s wondering if now is the time for us, as a Council, to once again consider the provision of trash containers or bins like other municipalities have unless we anticipate the Covid policy to change at some point in the near future. For those instances where trash does get strewn we’ll be able to have the major components addressed by Public Works. 2) I received a call from a resident about an Airbnb that’s operating on his block. He said that initially Community Development told him that it’s legal to have an Airbnb and that it wasn’t a problem. I then received a second call from him saying that he didn’t feel like Community Development had adequately addressed his issue so I called Community Development or got in touch with Rob and they told me that it’s not legal. I’m trying to figure out is it legal or not to have an Airbnb in Rolling Meadows and I’m assuming the answer is yes, assuming they’re properly licensed and that this person on this street would need to get a license if they’re going to continue to operate an Airbnb and all of the requirements that are necessary to rent your property or to have a rental property in Rolling Meadows. I wanted to at least make sure that it was addressed and we should have some kind of a standard answer, either yes or no to Airbnb’s. 3) A constituent on Hoover contacted me about lights that were newly installed in the Kings Walk parking lot for security purposes and are invading his privacy purposes in his own backyard. His backyard is now lit up like a parking lot. I’m looking to see what Community Development can do to broker some kind of peace so this man gets the privacy back in his backyard and the parking lot is safe for the residents of Kings Walk and I’m happy to participate in that if it’s necessary. 4) I had a resident drop off a broken bolt from the bridge over Kirchoff from Route 53. I sent an email to staff letting them know that this isn’t cool and it’s already been rated the worst bridge in Illinois prior to repairs being done. I’ve been told that the project has been put on hold due to the shortage of lumber in the State of Illinois and that’s why the bridge has not been worked on so far this year. Given the fact that I have a very large bolt on my desk that is broken I’m really concerned that we need to put some kind of pressure on IDOT to get moving on this project and to dig a little deeper in their pockets and find some lumber to make the bridge over Kirchoff from Route 53 safe for our residents who walk underneath it. Those are my four items and I thank you for your time.

Mayor Gallo - I would like you to bring up the first point about the waste management and in matters not on the agenda I would like to put Director Horne a little bit in the hot seat as he and I had previous conversations about this. I understand that a certain portion of our garbage trucks are already outfitted with the components for the retractors to pick up those bins. I discussed this with him when it started with residents complaining about chickens and potential varmint and I think we had tracked a lot of that varmint

September 22, 2020 City Council Meeting Minutes - Draft Page 4 of 18

(coyotes, raccoons etc.) from having easily open garbage containers. There’s a lot of other financial value and workers comp related physical strain reduction for our employees as well so I would encourage you to bring that up so we could put Director Horne on the hot seat just a little bit so he could help us understand that more.

Alderman Sanoica - I had a resident reach out and the resident stated two essential things. They had explained that they had been dining in Arlington Heights and said that they really like the Arlington Heights alfresco idea that had been executed in that area and was looking for a response from the City of Rolling Meadows to promote our restaurants. The resident also said that some of the restaurants that do have outdoor seating the resident noted that staff or patrons don’t necessarily adhere to the mask requirements. I pointed the resident to our special meeting on June 3 regarding outdoor seating and the adjustments we’ve made so far and linked the resident to that YouTube link so the resident can see it. I noted that the resident could contact Cook County Department of Public Health regarding any types of potential mask issues or any perceived violations of mask requirements at these public areas. There was no additional course of action for that it was just the types of interactions that we have had in the past week or so.

Alderman Cannon - Just briefly, I wanted to remind the rest of the Council that earlier this summer we approved some additional equipment (lost connection). A resident contacted me and was very happy with the way we patched the roadway as they were very impressive patches it’s much different than throwing a couple of shovels of asphalt. It was very nice job and he was very complementary of our people especially the foreman and that crew.

Alderman Bisesi - This is also partially a compliment. I’ve heard from several residents in the Ward and they are very happy with the new roads that were put in and how that all worked out. The only minor issue that had come up was the seeding/sod in the parkways, it was very poorly done. I do appreciate that today Public Works got the contractor to redo the work and plant seed and do it all again and I believe it was no cost to the City as it did not meet our expectations. That project should be completed I assume tomorrow so I just wanted to thank Public Works for jumping on that right away and getting the contractor to fix the work.

Alderman O’Brien - I had a similar conversation like you had with Director Horne and Alderman Budmats too. A couple of residents had reached out regarding the trash collection and wildlife getting in so there were some concerns and most recently when I met with Director Horne and Assistant Director Charlton last Thursday so I did have similar inquiries as well.

Alderman Vinezeano - I guess our residents had garbage on the brains this week so I had some calls as well about the garbage. I also had a couple residents reach out about the former Taco Bell site and the corporate owners maintaining the property which I do know staff is having difficulty contacting the corporate owners. I do know staff is working on that and trying to keep up with the former owners. A good compliment that a resident wish to extend a very gracious thank you to our first responders and the paramedics that assisted her just last week. She said there were very courteous, very helpful and kind and was very grateful.

September 22, 2020 City Council Meeting Minutes - Draft Page 5 of 18

MEETING OPEN TO THE PUBLIC FOR 20 MINUTES:

The next step is to open the meeting to the public but I have been told that there were no requests for public or written comments and we do not have anyone in the Council Chambers requesting to speak so we will move forward.

 PENDING:

A) Ordinance No. 20-39 – Approve an Ordinance Confirming and Extending the State of Emergency within the City of Rolling Meadows Due to the COVID-19 Pandemic (2nd Reading)

Is there a motion to adopt this Ordinance? Alderman Budmats has made the motion and it has been seconded by Alderman Sanoica. Is there any discussion? See none, the question is shall the Ordinance be adopted, will the Clerk please call the roll?

AYES: Bisesi, D’Astice, Sanoica, Cannon, Budmats, O’Brien, Vinezeano NAYS: 0 ABSENT: 0

With 7 in favor and 0 opposed this Ordinance is adopted.

B) Ordinance No. 20-40 – Amend Chapter 6 Entitled “Alcoholic Beverages” of the Rolling Meadows Code of Ordinances to Prohibit the Sale of Motor Fuel in Conjunction with Video Gaming (2nd Reading)

Is there a motion to adopt this Ordinance? Alderman Budmats has made the motion and it has been seconded by Alderman Sanoica. Is there any discussion? See none, the question is shall the Ordinance be adopted, will the Clerk please call the roll?

AYES: D’Astice, Sanoica, Cannon, Budmats, O’Brien, Vinezeano, Bisesi NAYS: 0 ABSENT: 0

With 7 in favor and 0 opposed this Ordinance is adopted.

September 22, 2020 City Council Meeting Minutes - Draft Page 6 of 18

 CONSENT ORDINANCES:

The next item on the agenda are the Consent Ordinances. It consists of two (2) items, items C and D. Does any Alderman wish to remove an item from the Consent Ordinances? Seeing none, the Chair declares it in order for one motion to consider the two (2) Ordinances in one motion without debate. Is there a motion to consider the Ordinances for 1st Reading? Alderman Budmats has made the motion and it has been seconded by Alderman Sanoica.

C) Ordinance No. 20-00 – Approve an Ordinance Confirming and Extending the State of Emergency within the City of Rolling Meadows Due to the COVID-19 Pandemic (1st Reading)

D) Ordinance No. 20-00 – Authorize the Disposal of Surplus City Property – Vehicles & Equipment and Information Technology (IT) (1st Reading)

The question is shall the Ordinances be moved forward for 2nd reading? Will the Clerk please call the roll?

AYES: Sanoica, Cannon, Budmats, O’Brien, Vinezeano, Bisesi, D’Astice NAYS: 0 ABSENT: 0

With 7 in favor and 0 opposed, the Ordinances will be moved forward for 2nd reading.

 NEW BUSINESS:

E) MOTION TO APPROVE PAYMENT OF BILLS ON WARRANT 9/22/2020

The next item of business is a motion to approve the Warrant from September 22, 2020 as presented by the Finance Department. Is there a motion to approve the Warrant? Alderman Bisesi made the motion and it has been seconded by Alderman Cannon. Is there any discussion? Seeing none, will the Clerk please call the roll?

AYES: Cannon, Budmats, O’Brien, Vinezeano, Bisesi, D’Astice, Sanoica NAYS: 0 ABSENT: 0

With 7 in favor and 0 opposed. This Warrant is approved.

September 22, 2020 City Council Meeting Minutes - Draft Page 7 of 18

 CONSENT RESOLUTIONS:

The next items on the agenda are the Consent Resolutions. It consists of ten (10) items, items F through O. Does any Alderman wish to remove any item from the Consent Agenda for Resolutions?

Alderman Budmats – Items K and O.

Alderman Cannon – Item F.

Mayor Gallo – Any others? Seeing none, the Chair declares it in order for one motion to consider the remaining seven (7) Resolutions in one motion without debate. Is there such a motion? Alderman Cannon has made the motion and it has been seconded by Alderman Vinezeano.

G) Resolution No. 20-R-92 – Authorize the Purchase Replacement Computers for the Annual Computer Replacement Plan

H) Resolution No. 20-R-93 – Award Professional Design Engineering Services Contract for the Proposed 2021 Road Resurfacing Project

I) Resolution No. 20-R-94 – Award Professional Design Engineering Services Contract for the Proposed 2021 Road Reconstruction Project

J) Resolution No. 20-R-95 – Authorize the Replacement of Public Works (4) Entry Doors at 3900 Berdnick Street

L) Resolution No. 20-R-97 – Authorize Award of Contract for 2020 Street Maintenance – Pavement Restorative Seal Application (CRF)

M) Resolution No. 20-R-98 – Award a Contract for Installation of New Storm Line and Inlet to Existing City Storm Manhole Located at 2750 Brockway Street

N) Resolution No. 20-R-99 – Award a Contract for the Installation of a New Storm Sewer Line and Two (2) Inlets and Connection to an Existing City Storm Manhole at 2300 Jay Lane

The question is shall the seven (7) Resolutions be adopted? Will the Clerk please call the roll?

AYES: Budmats, O’Brien, Vinezeano, Bisesi, D’Astice, Sanoica, Cannon NAYS: 0 ABSENT: 0

With 7 in favor and 0 opposed, the Resolutions are adopted.

September 22, 2020 City Council Meeting Minutes - Draft Page 8 of 18

Item F pulled by Alderman Cannon

F) Resolution No. 20-R-91 – Approve Grant Agreement with Salvation Army for COVID-19 Relief to City Residents

Is there a Motion to adopt this Resolution? Alderman Sanoica has made the motion and it has been seconded by Alderman Vinezeano.

Alderman Cannon you pulled this so you have first comments.

Alderman Cannon – I expressed my thoughts on this earlier. I just don’t agree with this so I won’t be voting for it.

Alderman D’Astice – When I was in Jewel and Aldi’s over the weekend I had several residents stop me and ask about this. They all had different reasons but the ultimate reason was that they don’t feel we should be doing this. Based on their comments and other comments I’ve heard, I will not be supporting this.

Mayor Gallo – With that, you can express that now when the Clerk calls roll.

AYES: O’Brien, Vinezeano, Bisesi, Sanoica, Budmats NAYS: D’Astice, Cannon ABSENT: 0

With 5 in favor and 2 opposed, this Resolution is adopted.

Item K pulled by Alderman Budmats

K) Resolution No. 20-R-96 – Authorize the Replacement Two (2) Rooftop and Twelve (12) Unit Heaters at the 3900 Berdnick Street Public Works Facility

Is there a Motion to adopt this Resolution? Alderman O’Brien has made the motion and it has been seconded by Alderman Budmats.

Alderman Budmats you pulled this so you have first comments.

Alderman Budmats – The only reason that I’m pulling this is just for a point of information. This is the building that is shared with the Park District so therefore we’re assuming that we’re going to let them use the air conditioning on their side of the building as well and therefore we should let them participate in the payment. Normally when we get an item for this building there is something in the write up that says that the cost is being shared 66/34% split. When I asked staff about that they did say yes that this item would also be sharing that split of shared expense. We’re approving the whole amount but we can anticipate receiving a reimbursement from the Park District for their proportionate share of the building square footage which they occupy. That is just a point of information.

September 22, 2020 City Council Meeting Minutes - Draft Page 9 of 18

Alderman Sanoica - As a follow-up to Alderman Budmats comment, can Director Horne or Assistant Director Charlton provide us with any reason to not believe that we won’t receive that same split of reimbursement in the future?

Rob Horne, Director Public Works – Generally, that will always be the case, it’s a 34% split with the Park District. I try to meet with the Director of Parks and Recreation annually to talk about what we have proposed for capital projects that they would have to participate with but there are some items on occasion, for example the entry doors that are on the agenda tonight, those would be paid 100% by the Park District and 100% by the Public Works Department or the City of Rolling Meadows based on whose door it is. We try to be good co-tenants and work together on those things. For the most part most of the things we do in the building are a 34/66% split.

Mayor Gallo - Any further discussion? See none, will the Clerk please call the roll?

AYES: Vinezeano, Bisesi, D’Astice, Sanoica, Cannon, Budmats, O’Brien NAYS: 0 ABSENT: 0

With 7 in favor and 0 opposed, this Resolution is adopted.

Item 0 pulled by Alderman Budmats

O) Resolution No. 20-R-100 – Award Contract for Purchase and Installation of a Smoke and Fire Alarm Detection and Notification System for 2809 Owl Lane

Is there a Motion to adopt this Resolution? Alderman Vinezeano has made the motion and it has been seconded by Alderman Budmats.

Alderman Budmats you pulled this so you have first comments.

Alderman Budmats - The reason I pulled this is because there is only one bid. I sent an email to staff asking for clarification or for other bids and I have received no response. I’m going to make a motion that we receive additional proposals for consideration prior to approving this measure. I know a little bit about fire alarms and as far as it goes for a fire alarm for a home which we use for commercial purposes $12,000 is considerable amount of money for a fire alarm given the limited number of devices which are proposed here and so if staff needs additional contractors that they need for recommendations I’d be happy to furnish them with more. In my line of work I work with a number of fire alarm contractors who interface with elevators so I’d be happy to give them those. I’m not comfortable approving a proposal where only one bid was received and requested, it may give the bidder the impression that this is a carte blanche type thing and I want to make sure the residents get their best value for their money. I’m going to make a motion that we get additional proposals before we approve this and I am looking for second on that.

Mayor Gallo - Is there a second? It has been seconded by Alderman Cannon.

Melissa Wolf, City Attorney - Just for clarification, I think the motion should be expressed as a motion to postpone the matter to allow for obtaining additional proposals on this and then we could bring this forward again with no date certain it will come up for the next meeting of the City Council.

September 22, 2020 City Council Meeting Minutes - Draft Page 10 of 18

Alderman Budmats – I’m happy to restate my motion and ask that it be postponed for the purpose of acquiring additional proposals.

Mayor Gallo – It has been seconded by Alderman Sanoica. Is there any discussion on Alderman Budmats motion?

Alderman D’Astice - I would like to hear from Director Horne why we only invited one participant, if there was some solid evidence or if he can explain something to us.

Rob Horne, Director Public Works - I directed our staff to move forward with this item with the knowledge that there was only one proposal received. Our superintendent worked with a contractor that’s familiar with the City code requirements, their initial proposal was $22,000 for this work. Our staff worked with them over the period of about four weeks to make sure what was being proposed was not only code compliant but was also a low enough cost that we could bring it in without using just proposals. It was a calculated risk that I took to do that but my feeling at the time was that if we work with another vendor for a period of time the amount of money saved I don’t believe will come to fruition to be significantly different from the one that we got from the person we worked with. I totally understand and I do apologize, there were several requests for Council items this week and I did miss getting back to Alderman Budmats about this but it was a calculated decision I made so that choice was mine to bring it to the Council.

Alderman D’Astice - Did you receive more than one bid?

Rob Horne, Director Public Works - No sir, we received one proposal from a contractor that was trying to meet code per what our code consultant reviewer for fire alarm/fire sprinkler typically requires. We worked with them fairly extensively to try to pare down the system to meet the bare minimum of what was required by code and I think that’s what Alderman Budmats indicated it was about $12,000 so we were able to reduce the costs by about $10,000. We have all that information now so it shouldn’t be hard to get an additional proposal for that work and we can certainly do that.

Alderman Budmats - Obviously, once we receive an additional proposal if we have a relationship with a vendor who does the rest of our work and their price is in the ballpark and we’re familiar with their work and to have unity amongst all of our properties we would choose to pay a few extra dollars. It’s just nice to know how many dollars extra that we are paying for that privilege when it comes time to make that decision. In the trying to supplant what we’re doing I’m just trying to make sure we’re paying a fair and best price.

Alderman D’Astice - Attorney Wolf, if we require additional bids or receive additional bids and there is another lower bidder that is responsible and comparable, do we not, as a City, have to take the lowest qualified bid?

Melissa Wolf, City Attorney - I would have to look at the purchasing policies for the City because this is not a bid as required by necessarily state statute, these are proposals that are being submitted and it does allow some flexibility on behalf of the City Council with respect to who is deemed the most responsible bidder. We’ll make sure that when that information is brought forth to the City Council if there is a recommendation not to take the lowest proposal why the other proposal would be deemed more responsible submittal.

September 22, 2020 City Council Meeting Minutes - Draft Page 11 of 18

Alderman Vinezeano - I had recently went over to the property and had some questions for staff in the fact that for some kind of alarm system for the property i.e. entry alarms and was told that was not in the plan. Looking over the proposal I’m under the impression that that is not included in this proposal, this is just for smoke and fire, is that correct Director Horne?

Rob Horne, Director Public Works – (shakes his head yes)

Alderman Vinezeano - I apologize, I don’t know much about smoke alarms and detection systems. Is there way those two systems can work together from the same company or are those two separate companies that would do that?

Rob Horne, Director Public Works - We are already vetting proposals for security systems. Our priority was the fire alarm because we wanted to start using the facility for storage to protect that material. There is a telecommunication component to that that notifies our emergency services if something were to go wrong so that was the priority. We have that same superintendent is following up with reviewing security measures to install in the facility as well.

Alderman Vinezeano - Would it be less expensive to have a company install both or does that not exist?

Rob Horne, Director Public Works - I can’t say whether it exists or not but we would be using a different company. We’d likely try to use the company that currently supplies maintenance and we have purchased security systems throughout the other City facilities to keep some continuity between the facilities and the equipment.

Mayor Gallo - Is there any further discussion on the motion to postpone? See none, will the Clerk please call the roll on the motion?

AYES: Bisesi, D’Astice, Sanoica, Cannon, Budmats, O’Brien, Bisesi NAYS: 0 ABSENT: 0

With 7 in favor and 0 opposed, this Resolution is postponed.

September 22, 2020 City Council Meeting Minutes - Draft Page 12 of 18

OTHER BUSINESS & REPORTS:

Mayor's Appointments: None

I was hoping to have two appointments by this date day but the individuals whom I spoke with last week are still taking time to consider. I do appreciate their consideration, they are weighing their time commitment and abilities so I will have these appointments at the beginning of the month next Council session in October. I don’t have the appointments that I was sadly hoping to have today.

Mayor’s Proclamations: None

City Clerk’s Report:

Judy Brose, Deputy City Clerk went over the following:

1) April 6, 2021 Consolidated Election

Aldermen for Wards 2, 4, and 6 are to be elected on April 6, 2021.

The first date to circulate nomination petitions for independent candidates is September 22, 2020.

The minimum and maximum number of nomination petition signatures for each office is as follows:

Ward 2 – not less than 18 nor more than 68 Ward 4 – not less than 25 nor more than 75 Ward 6 – not less than 9 nor more than 59

The filing Period for nomination petitions for independent candidates is December 14 (8:00 am) to December 21, 2020 (5:00 pm) (excluding weekend days) here at City Hall in the Clerk’s Office.

Each candidate must file:

1) Original nominating petition sheets; 2) Statement of Candidacy (must accompany the nomination papers); 3) Receipt for filing a Statement of Economic Interest with the Cook County Clerk. (Receipt from the Cook County Clerk evidencing filing of the Candidates Statement of Economic Interest filed in my office no later than 5:00 pm on Monday, December 21, 2020; and 4) Loyalty Oath (this is optional). Packets will not be available at City Hall or on the City’s website and City Staff cannot advise any candidates wishing to run. Candidates can get information and forms online at www.elections.il.gov or at www.cookcountyclerk.com.

All candidates must comply with the Illinois Campaign Financing Act.

September 22, 2020 City Council Meeting Minutes - Draft Page 13 of 18

Finally, this information is not inclusive of all the election details, it is intended as a guide for those seeking elective office.

City Staff Reports:

Barry Krumstok, City Manager went over the following:

1) Community Items of Interest

1) Thank you to everyone who donated blood at the Thursday, August 27th City Blood Drive here at City Hall. Because there is such a need, another City Blood Drive has been scheduled for Thursday, October 22nd from 1:00 pm to 7:00 pm in City Hall (Council Chambers). Due to the need for social distancing, appointments are really needed for this event and may be scheduled by contacting Vitalant at 877-258-4825. Wearing of a face covering (mask) is required. Walk-ins will only be accommodated if no scheduled appointments are present in the Council Chambers.

2) The last planned City Market, for the year, is scheduled for Saturday, September 26th from 10:00 am to 2:00 pm at Community Church (2720 Kirchoff Road). The Rolling Meadows Marching Band, for a period of time, will hopefully be joining the Market for this event. (Face coverings, one way travel and social distancing will all be part of this event). [There will be a tent for the Mayor & City Council at this event].

3) If you have not done so, please take a few minutes out of your day to respond to the U.S. Census Survey. Rolling Meadows is doing a great job at responding at this time. Rolling Meadows response rate is 79.4% and is outpacing the overall state response at 70.4% and Cook County rate of 66.0% (as of September 15th). Everyone “wins” when you respond to the 2020 Census because when everyone is counted, there are more opportunities for shaping our community’s future. As a reminder, you may respond to the U.S. Census survey online at 2020census.gov or by phone at 844-330-2020 or using your printed U.S. Survey to respond by mail. Please respond today because the field data collection will end on September 30th!

4) On Saturday, October 3rd Public Works and SWANCC will be conducting an electronic and document destruction event from 9:00 am to 12:00 pm at the Public Works Building located at 3900 Berdnick Street. You must be from a SWANCC Community to participate.

5) Election 2020 – Make Your Vote Count By Mail, During Early Voting, Or On November 3rd. 1) Register to Vote: if you have recently moved, changed your name, or are a new voter, you will need to register to vote. Register online by October 18th, in person, or through the mail by October 6th. If you miss these deadlines, register to vote during the Grace Period, October 7th to November 2nd, on Election Day. 2) Voting By Mail: you can vote by mail for the November 3rd election and these ballots can be dropped off at designated mailboxes, mailed by the Us Post Office, or dropped off in person during early voting hours at designated locations. 3) Early Voting: voting is available at designated Cook County locations – please visit the cook county election website for these sites. 4) Election Day Voting: Polling place hours are 6:00 am to 7:00 pm on Tuesday, November 3rd. 5) Questions: for voting questions or to obtain a ballot by mail, visit cookcountyclerk.com or call the Clerk’s Office at 312-603-0906.

September 22, 2020 City Council Meeting Minutes - Draft Page 14 of 18

6) Second Installment Cook County property tax bills are out and property owners have until October 1st to pay without any late charges. (The second installment was actually due on August 3rd, but thanks to an ordinance passed back in May by the Cook County Board of Commissioners, property owners can pay without any interest charge through October 1st).

7) The City does have some “Census 2020” masks in supply. If you would like a mask, while supplies last, please stop by City hall. All mask supplies have been distributed.

8) US Census 2020 takers are walking throughout the community. They will have US government ID’s and Census 2020 bags. They only stop at locations that have not completed a census or information needs to be confirmed.

9) Another friendly reminder for residents and businesses, if you are having a hard time paying your utility bill or food & beverage payments, please contact Finance at (847) 394-8500 or by email at [email protected] and they may be able to place you on a payment plan. In this regards, the City has received more calls from residents who are asking about their water usage on their Water Bills is higher at this time. As a reminder, residents are home working remotely and now that kids are home e-learning, there is more water being used by residents. Again, if you need assistance, please call us between 8:00 AM and 4:00 PM, Monday through Friday.

10) Please Shop, Dine and Order in Rolling Meadows (it is more important than ever). During these times, it is significant to remember our big boxes, restaurants and small businesses.

11) On Thursday, September 24th, beginning at 7:30 pm in the City Hall Council Chambers, the Planning & Zoning Commission will be conducting a public hearing on recommended revisions to the Rolling Meadows’ Zoning Code. Copies of the revised draft code will be available online at www.cityrm.org or at the Community Development Division at City Hall during normal business hours (8:00 am to 4:00 pm Monday – Friday). Resident or businesses who have questions about the proposed Zoning Code updates are welcome to contact Community Development Division Planning Assistant Elizabeth Payne at 847-870-9033 or [email protected].

12) Seeing that there have been a few more inquiries from residents since the Daily Herald ran an article about Cook County and the CARES Act (also known as Coronavirus Relief Funds), the City has submitted a funding reimbursement request to Cook County for the CARES Act in the amount of $316,925 to help fund the City’s response to COVID-19. Cook County sets the amount for each municipality and the request is subject to their final review. The $316,925 is the total amount the City can apply for and Staff worked with Cook County Staff to complete the request and the application process. [Note, the City is still submitting to FEMA for some items, but different rules are used by FEMA over the CARES Act].

13) Seeing that there have been even more inquiries from residents and a few who stated they could not hear completely the item mentioned last meeting, regarding Community Development, complaints and permits over the last four months are holding steady or are slightly higher this year over 2019. Inspections are showing a consistent decrease over 2019, but this is due mostly to the fact that Community Development has suspended all non-essential rental inspections

September 22, 2020 City Council Meeting Minutes - Draft Page 15 of 18

this year due to COVID-19. There was also a vacancy due to a retirement, but this has now been filled.

14) The Rolling Meadows Police Department and the Drug Enforcement Administration (DEA) has scheduled another National Prescription Drug Take-Back Day for Saturday, October 24th, from 10:00 am to 2:00 pm at the City Hall Parking Lot (3600 Kirchoff Road). This is a great opportunity for those who missed the previous events, or who have subsequently accumulated unwanted, unused prescription drugs (pills only – no sharps or liquids), to safely dispose of those medications. For additional information or if you have a concern, please contact Chief John Nowacki at 847-394-8500.

15) National Night Out has been rescheduled and will be held Tuesday, October 6, 2020, “An Evening to Unite, Turn on Your Porch Light”. To celebrate the unity between the police department and our community please have your porch light on (if possible a blue light). While supplies last the Rolling Meadows Police Department will have a free bag for you with a blue light bulb and a lawn sign. The bag can be picked up at the police desk or email: [email protected] to schedule an officer to drop off.

16) Future topics at October Committee meetings:

Economic Development: (Monday, October 5th at 6:00 pm): Tentative items scheduled for this meeting consist of: 1) Discussion regarding time and date for meetings change in 2021, 2) Business List feedback and distribution of new lists for contact, 3) Meet Chicago Northwest Presentation & New Representative Discussion, 4) Business Advocate Update, 5) “City Savers” Discussion; 6) Continue Goal 2020 & 2021 Discussions, and 7) Other items of interest.

Planning and Zoning Commission (Tuesday, October 6th at 7:30 pm): tentatively there’s one item for hearing scheduled and that pertains to a Preliminary approval for Plat of Subdivision for Consolidation of four lots, Dissolution of Material Services Planned Development, Creation of Cultivate Change Planned Development, and Special Use to allow an adult use cannabis craft grower at 3650 Berdnick Street, Laura Luisi, Cultivate Change, LLC, Petitioner.

Barry Krumstok, City Manager went over the following:

2) August 2020 New Businesses

1) T-Mobile Financial LLC (3 Locations - Merger with Sprint) 2) Chicago Paint & Coatings – Trade Association – Paint & Coatings

MATTERS NOT ON THE AGENDA:

Mayor Gallo – I have one brief matter. I participated as I normally do in the Chamber of Commerce board meetings every month and it happened to fall on the fourth Tuesday. This morning during our meeting I was able to receive full board approval to bring the notion of having a basic membership fee be incorporated in our business license or in our business license renewals. I’m not going to get into a lot of this until the Committee of the Whole in October which I anticipate the subject being on and I’ll have a

September 22, 2020 City Council Meeting Minutes - Draft Page 16 of 18 full report and detail on the who, what, when, where, why and most importantly the how’s and at that time hopefully with sufficient information can be gathered, discussed and we can get ourselves into an opportunity where in this current state of Covid-19 and the state of emergency we’re able to better band together and find additional ways that we add value, relevance and benefits to those businesses that are looking to come to our community.

Alderman Cannon - About a year ago we had a gentleman come before our City Council and expressed a desire to build a couple cell towers in our town. At that time, he had mentioned that it would be multiple thousands of dollars of fees that the City would get which means our taxpayers wouldn’t have to put out more tax money. In light of the fact that we’re in the process of probably hiring a couple of new people to our staff over and above the normal staff we have right now. I guess I would ask the question, what do we have to do to pursue getting two cell towers built at her two new fire stations? I don’t know what the answer is I was told I couldn’t pursue it at all in my position so I don’t know what we need to do as a City to make that happen soon.

Mayor Gallo - Does staff have any feedback? If not, I would ask that staff look into Alderman Cannon’s request/inquiry and hopefully provide some feedback to satiate his questions.

Alderman Vinezeano - I just wanted to give Council and residents an update. Last night the EDC had a special meeting for the month, it was our second meeting. We worked on our temporary name program of our City Savers program. We had a really great round table discussion on phases for the program and what those would look like and the goals of what this program and marketing plan could be. We also met with one potential marketing/web-based platform designer in town to give us some of their feedback of a platform that currently exists as the Committee could continue to have some discussion with. We did have a lot of questions for legal counsel to look into then we could move forward to see which way the Committee could move forward on building our phases out on this program so that we could hopefully have this come to Council hopefully in the near future. At the end of the meeting we did discuss moving our monthly meetings to Mondays at 6 PM so that would allow the Committee more time in Council Chambers to meet so there was no conflict with the time with Planning and Zoning.

Mayor Gallo - Sounds like the Committee is making progress on the subjects and it’s good that you guys identified a convenient date and time to continue meeting alternative to what the original date used to be, it’s hard to do that with people’s schedules these days. Director Horne, I know I have asked you to be in the hot seat kind of tongue-in-cheek and I only did that because our conversation a couple months back or maybe longer, I had brought this question of having canisters for our trash incorporated in terms of creating greater efficiencies for our guys on their routes when collecting and also reducing the amount of wear-and-tear on their physical bodies, reducing the cost on our workers comp premiums and then over all to the cost savings that might eventually save to the other aspects of having reduced time, having reduced injuries etc. and logistically helping with the schedule. If you could just share with the Council some insight on the fleet and what they have or what they need in order to get this conversation really moving toward reality.

Rob Horne, Director Public Works - I do recall our conversations and your spot on. The issues revolve around the cost of the canisters and a much less cost but the cost of retrofitting our current frontload vehicles with what’s called a curotto can that can accept the automation required for that process. You are correct, historically when Council supported the mechanical components of that type of system to be installed in the frontload vehicles that we purchase, there will still be an expense for the curotto can and

September 22, 2020 City Council Meeting Minutes - Draft Page 17 of 18 the arm as we don’t have those parts but they are much less and I believe they’re are about $30,000 per vehicle so it would be about $90,000 for each vehicle to receive those. The bigger expense is the cost to provide everybody a refuse container. As everyone knows we are about two thirds of the way through our recycling contract and I’m hesitant to relay further information. The City Manager and I are currently in the process of discussing some alternatives that will address this issue. We have been meeting with our current recycling vendor to discuss potential opportunities that we can take advantage of on behalf of the City to provide these items. I think it would be too soon for me to speak about that right now as I don’t think the details are ironed out enough to provide to Council but we are very close to getting some information to bring back to Council for consideration on some alternative methods that can potentially solve the issue that you raised tonight.

Mayor Gallo - I think that’s more than sufficient for this evening other than what we can relay back to residents when the question does come up. Alderman Budmats should feel confident/comfortable then in responding that staff is currently exploring initiatives that can address and tackle some of these issues or grievances. Is that accurate?

Rob Horne, Director Public Works – Yes that is absolutely accurate.

Alderman Bisesi - As you know, I am the liaison to the Library and I thought I would give a quick little update on a couple of things. The Finance Committee is going to come to the City Council. I know we talked about the levy earlier today, they’re actually looking at a negative levy for the next year of over 1% and we’ll learn a little bit more about that at our next meeting. I would also like to encourage residents to go to www.rmlib.org there is a lot of interesting stuff on that. The Library is still running their programs online for children as well as craft ideas and various other things. They will also be doing some resurfacing in the very near future on the east parking lot. Lastly, the Library is open and you do need to wear a mask, it’s open from 9 AM to 9 PM weekdays; 9 AM to 5 PM on Saturday and 9 AM to 1 PM on Sunday. They are still providing a lot of things and I really do encourage people to go to www.rmlib.org and look at the programs and tools that they have and the information you can get very easily from their website.

Rob Horne, Director Public Works - I certainly don’t want to get down in the weeds on this matter that you brought up earlier. I just have one question and I think it may provoke another one, the business license initiative you’re wanting to evaluate, is that something you’re proposing for the upcoming 2021 year or is that for future?

Mayor Gallo - No, ideally so for full disclosure and the timing of this all is extremely sudden given the climate and the current economic status of the Chamber of the business community and so with full disclosure with the conversation commencing at the Committee of the Whole in October, I would like to make pressure so that the conversation continues to the next City Council meeting and again I will request a waiving of the first reading to have it align with the distribution of the business license renewals that go out for November.

Rob Horne, Director Public Works - Okay, my only concern and the attorney would have to weigh in on this, if there’s language that would have to be changed and that’s what you’re referring to is the ordinance change?

Mayor Gallo – Yes, have a busy two weeks ahead of me to make sure that it’s all appropriate and available at the Committee of the Whole in October.

September 22, 2020 City Council Meeting Minutes - Draft Page 18 of 18

Rob Horne, Director Public Works – Perfect, I just wanted to make sure that I clarified that with you.

CLOSED SESSION:

1) Personnel – 5 ILCS 120/2(c) (1) of the Illinois Open Meetings Act 2) Personnel – 5 ILCS 120/2(c) (1) of the Illinois Open Meetings Act

There is a request to go into closed session. It does require a motion and roll call vote. Is there a motion to go into Closed Session? Alderman Sanoica has made the motion and it has been seconded by Alderman Vinezeano. Is there any discussion? Seeing none, will the Clerk please call the roll?

AYES: D’Astice, Sanoica, Cannon, Budmats, O’Brien, Vinezeano, Bisesi NAYS: 0 ABSENT: 0

With 7 in favor, 0 opposed. We will now enter into Closed Session. The audience and press are advised that we do not anticipate taking any action upon returning to open session.

ADJOURNMENT:

There being no further business, by unanimous consent the City Council meeting was adjourned at 8:49 p.m.

Respectfully submitted: Judy Brose, Deputy City Clerk

September 22, 2020 City Council Minutes Approved by Council on October 13, 2020.

Judy Brose, Deputy City Clerk Council Action Summary – October 13, 2020

Agenda Location: Pending (2nd Reading)

A) Ordinance Confirming and Extending the State of Emergency Within the City of Rolling Meadows Due to the COVID-19 Pandemic (2nd Reading)

Attachments:

• Proposed Ordinance

Background:

Council is being asked to approve a certain Ordinance, which if passed, would further extend the declared State of Emergency and Executive Powers through the adjournment of the next regularly scheduled meeting of the City Council of the City, provided, however, that the Ordinance shall immediately cease to be effective upon a declaration by the Governor or the Mayor that the state of emergency related to the COVID- 19 pandemic no longer exists.

Council approved first reading of this Ordinance on September 22, 2020.

Previous Council Action:

• September 22, 2020 – First Reading of Current Ordinance • September 22, 2020 – Ordinance No. 20-39 • September 8, 2020 – Ordinance No. 20-38 • August 25, 2020 – Ordinance No. 20-37 • August 11, 2020 – Ordinance No. 20-35 • July 28, 2020 – Ordinance No. 20-29 • July 14, 2020 – Ordinance No. 20-26 • June 23, 2020 – Ordinance No. 20-24 • June 9, 2020 – Ordinance No. 20-23 • May 26, 2020 – Ordinance No. 20-21 • May 12, 2020 – Ordinance No. 20-20 • April 28, 2020 – Ordinance No. 20-17 • April 14, 2020 – Ordinance No. 20-16 • March 17, 2020 - Ordinance No. 20-10 established temporary executive powers of the Mayor and Resolution No. 20-R-28 adopted the Proclamation Declaring a Disaster Emergency in the City of Rolling Meadows.

Recommendation:

Approve this Ordinance.

941560-1 ORDINANCE NO. 20-41

AN ORDINANCE CONFIRMING AND EXTENDING A DECLARED STATE OF EMERGENCY WITHIN THE CITY OF ROLLING MEADOWS DUE TO THE COVID-19 PANDEMIC

WHEREAS, since early March 2020, the entire United States has faced a pandemic due to the Coronavirus Disease 2019 (COVID-19), a novel acute respiratory illness that that has caused extraordinary sickness and loss of life and spreads rapidly and continues to be without an effective treatment or vaccine; and

WHEREAS, on March 9, 2020, the Governor of the State of Illinois issued a Gubernatorial Disaster Proclamation declaring a state of emergency throughout the State of Illinois as a result of the COVID-19 pandemic; which disaster proclamation has been extended and continues; and

WHEREAS, at all times but especially during a public health crisis, protecting the health and safety of residents of the City of Rolling Meadows is among the most important functions of City government; and

WHEREAS, on March 16, 2020, the Mayor of the City of Rolling Meadows issued a Proclamation declaring the existence of a state of emergency throughout the City of Rolling Meadows as a result of the COVID-19 pandemic; and

WHEREAS, on March 17, 2020, the City Council of the City of Rolling Meadows passed Resolution No. 20-R-28, approving and adopting the Proclamation made by the Mayor and consenting to continue and extend the state of emergency; and

WHEREAS, on March 17, 2020, the City of Rolling Meadows (“City”) passed Ordinance No. 20-10, establishing temporary executive powers and the Mayor of the City declared a state of emergency within the City pursuant to 65 ILCS 5/11-1-6; and

WHEREAS, on April 14, 2020, the City passed Ordinance No. 20-16, confirming and extending the declared state of emergency through the adjournment of the next regularly scheduled meeting of the City Council, due to the COVID-19 pandemic; and

WHEREAS, on April 28, 2020, the City passed Ordinance No. 20-17, confirming and extending the declared state of emergency through the adjournment of the next regularly scheduled meeting of the City Council, due to the COVID-19 pandemic; and

WHEREAS, on May 12, 2020, the City passed Ordinance No. 20-20, confirming and extending the declared state of emergency through the adjournment of the next regularly scheduled meeting of the City Council, due to the COVID-19 pandemic; and

WHEREAS, on May 26, 2020, the City passed Ordinance No. 20-21, confirming and extending the declared state of emergency through the adjournment of the next regularly scheduled meeting of the City Council, due to the COVID-19 pandemic; and

937295-2

WHEREAS, on June 9, 2020, the City passed Ordinance No. 20-23, confirming and extending the declared state of emergency through the adjournment of the next regularly scheduled meeting of the City Council, due to the COVID-19 pandemic; and

WHEREAS, on June 23, 2020, the City passed Ordinance No. 20-24, confirming and extending the declared state of emergency through the adjournment of the next regularly scheduled meeting of the City Council, due to the COVID-19 pandemic; and

WHEREAS, on July 14, 2020, the City passed Ordinance No. 20-26, confirming and extending the declared state of emergency through the adjournment of the next regularly scheduled meeting of the City Council, due to the COVID-19 pandemic; and

WHEREAS, on July 28, 2020, the City passed Ordinance No. 20-29, confirming and extending the declared state of emergency through the adjournment of the next regularly scheduled meeting of the City Council, due to the COVID-19 pandemic; and

WHEREAS, on July 28, 2020, the City passed Ordinance No. 20-29, confirming and extending the declared state of emergency through the adjournment of the next regularly scheduled meeting of the City Council, due to the COVID-19 pandemic; and

WHEREAS, on August 11, 2020, the City passed Ordinance No. 20-35, confirming and extending the declared state of emergency through the adjournment of the next regularly scheduled meeting of the City Council, due to the COVID-19 pandemic; and

WHEREAS, on August 25, 2020, the City passed Ordinance No. 20-37, confirming and extending the declared state of emergency through the adjournment of the next regularly scheduled meeting of the City Council, due to the COVID-19 pandemic; and

WHEREAS, on September 8, 2020, the City passed Ordinance No. 20-38, confirming and extending the declared state of emergency through the adjournment of the next regularly scheduled meeting of the City Council, due to the COVID-19 pandemic; and WHEREAS, on

WHEREAS, on September 22, 2020, the City passed Ordinance No. 20-39, confirming and extending the declared state of emergency through the adjournment of the next regularly scheduled meeting of the City Council, due to the COVID-19 pandemic; and

WHEREAS, the City of Rolling Meadows must take actions to contain and mitigate the local impact of the virus outbreak and provide for the continuity of government, activation of the City emergency operation plans, provide for the continuation of essential services and provide for the health and safety of all City residents; and

WHEREAS, while the City is currently responding to this COVID-19 pandemic, it is deemed necessary and in the interest of the people of the City, in accordance with the City’s responsibility to ensure public health and safety and pursuant to the authority vested in the City pursuant to the laws of the State of Illinois, including Section 11 of the Illinois Emergency Management Agency Act, 20 ILCS 3305/11, and Section 11-1-6 of the Illinois Municipal Code

937295-2 and Chapter 26 of the City Code, to declare that a disaster emergency exists within the City and renew and continue the emergency powers of the Mayor.

NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Rolling Meadows, Cook County, Illinois, as follows:

1. RECITALS. The facts and statements contained in the preambles to this Ordinance are found to be true and correct and are hereby adopted as part of this Ordinance.

2. DECLARATION OF AN EMERGENCY AND DISASTER. It is hereby determined that it is advisable, necessary and in the best interests of the City that the findings, determinations and declaration of the Mayor on March 16, 2020, as approved by Resolution 20- R-28, and subsequently extended by the City Council, that a state of emergency and a disaster exist due to the coronavirus disease (COVID-19) outbreak are hereby affirmed and that the actions taken by the Mayor resulting from and in furtherance of that declaration are hereby ratified and affirmed. It is further determined that the state of emergency and disaster due to the COVID-19 outbreak continues to exist in the City of Rolling Meadows.

3. EXECUTIVE ORDER. The Mayor shall be and is hereby authorized and directed to continue to exercise by executive order the extraordinary emergency powers and authority as originally authorized in Ordinance No. 20-10, as extended, and as may be reasonably necessary to respond to the emergency during the time that this state of emergency exists.

4. DURATION. This Ordinance shall remain in effect through the adjournment of the next regularly scheduled meeting of the City Council of the City, provided, however, that the Ordinance shall immediately cease to be effective upon a declaration by the Governor or the Mayor that the state of emergency related to the COVID-19 pandemic no longer exists.

5. AUTHORITY TO EXECUTE AND ENFORCE. The officials, officers, employees and agents of the City are authorized to take such actions and execute such documents as are necessary to carry out the purpose and intent of this Ordinance. The Mayor, police officers, and all other officers and employees of the City shall enforce the rules and regulations so adopted and orders issued by the Mayor pursuant to this Ordinance.

6. NOTICE. This Ordinance extending the declared state of emergency shall be filed with the City Clerk, be made available for public inspection and to any news media situated in the City, and shall be posted at the City Hall and on the City’s website.

7. SEVERABILITY. If any provision of this Ordinance, or the application of any provision of this Ordinance, is held unconstitutional or otherwise invalid, such occurrence shall not affect other provisions of this Ordinance, or their application, that can be given effect without the unconstitutional or invalid provision or its application. Each unconstitutional or invalid provision, or application of such provision, is severable, unless otherwise provided by this Ordinance.

8. REPEALER. All ordinances or parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed to the extent of the conflict.

937295-2

9. EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form as provided by law.

AYES:

NAYS:

ABSENT:

ABSTAIN:

Passed and approved this 13th day of October, 2020.

______Joe Gallo, Mayor

ATTEST:

______Judith Brose, Deputy City Clerk

937295-2 COUNCIL ACTION SUMMARY – October 13, 2020

Agenda Location: Pending (2nd Reading)

B) Ordinance Authorizing the Disposal of Surplus City Property - Vehicles & Equipment and Information Technology (IT)

Attachments: • Ordinance • Trailer Photograph • I.T. Surplus Inventory Spreadsheet

Background: You are being asked to provide a first reading to a proposed Ordinance that would allow for the disposal of items that have been determined to be surplus by the Public Works and Information Technology (I.T.) Departments.

Once declared surplus, staff will work with an auction service to establish market values for all items valued over $100.00. All proceeds from the sale of items declared as surplus will be returned to the appropriate Fund from which they were purchased. If approved, all items listed below will be listed through an auction service.

The items being proposed for disposal are identified as follows:

Projected Mileage Description Department Value RM628 1986 Dynaweld Trailer Public Works $500 NA Vin # 19K72AEX4G1X21545

Miscellaneous Computer items I.T None NA (see attached spreadsheet)

Previous Council Action:

• September 22, 2020 – 1st Reading

Recommendation:

Approve Ordinance. Ordinance No. 20 - 42

AN ORDINANCE AUTHORIZING THE SALE OF PERSONAL PROPERTY OWNED BY THE CITY OF ROLLING MEADOWS

WHEREAS, in the opinion of a majority of the Corporate Authorities of the

City of Rolling Meadows, it is no longer necessary, useful, or in the best interest of said jurisdiction to retain ownership of the personal property hereinafter described.

NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of

Rolling Meadows, Cook County, Illinois as follows:

SECTION ONE: Pursuant to 65 ILCS 5/11-76-4, the City Council finds that the following described personal property (hereinafter “Property”), now owned by the

City of Rolling Meadows, is no longer necessary or useful, or in the best interest of the City to maintain, and the City would be best served by the Property’s sale.

Additional details on the Property are found in Exhibit A.

Projected Description Department Value 1986 Dynaweld Trailer Public Works $500 Vin # 19K72AEX4G1X21545 Miscellaneous Computer items I.T. None

SECTION TWO: The City Manager is hereby authorized to direct the sale of

the aforementioned personal property an authorized auction service, or by other means.

SECTION THREE: The City Manager is hereby authorized to direct the authorized auction service to advertise the sale of the aforementioned personal property through the area newspapers, direct mailings and other channels deemed appropriate prior to the date of said auction.

SECTION FOUR: The City Manager is authorized to direct the authorized auction service to enter into an agreement for the sale of said property whereby said property is sold at the auction. SECTION FIVE: No bid shall be accepted for the sale of an item which is less

than the minimum value set forth herein, unless the City Manager or their designee

so authorizes at the time of the auction.

SECTION SIX: Upon payment in full of the auctioned price for aforesaid items of personal property by the highest bidder, the City Manager is authorized to direct the authorized auction service to convey and transfer the title and ownership of said personal property to the bidder.

SECTION SEVEN: In the event any item is not sold at such public auction, the City Manager is further authorized and directed to dispose of such items by private sale or auction at such price to be determined by the City Manager.

SECTION EIGHT: This Ordinance shall be in full force and effect from and after its passage, by a vote of at least three-fourths (3/4ths) of the corporate authorities, and approval and publication in the manner provided by law.

YEAS:

NAYS:

ABSENT:

Passed and approved this 13th day of October, 2020

______Joe Gallo, Mayor ATTEST:

______Judith Brose, Deputy City Clerk

RM628 1986 Dynaweld trailer #10,000 GVWR

Serial # 19K72AEX4G1X21545 Type Brand Model Serial City Tag Dollar Value Copier Savin MP-C3002 w492L500232 <$100 Defective Copier Savin MP-5002 w532L401015 <$100 Defective Printer Epson InkJet R340 <$100 Printer/Scanner Panasonic kxmb781 3670 <$100 PC Dell Vostro220 2BFTDK1 2555 <$100 Monitor Dell 15LCD 3668 <$100 Deskjet HP HP6122 3446 <$100 Printer HP LaserJet600 cnccf6d1ko 3775 <$100 Printer HP LaserJet600 cnccf6d1sm 3773 <$100 TV Emerson LCD15 j48732917 <$100 Monitor Viewsonic vp201b a21040900817 <$100 Monitor viewsonic vg2030wm qcc080760739 <$100 Laptop Dell Precision m2800 5VhSG72 <$100 PC Dell Opliplex 7020 H5BH182 <$100 Laptop Dell Latitude e5540 chy6k12 <$100 Laptop dell Latitude e5540 d9nyp12 <$100 Printer/Scanner Canon mf4370dn EKH21101 3661 <$100 PC Dell Optiplex 390 2tx3ks1 <$100 PC Dell Optiplex 390 2v76ks1 2935 <$100 PC Dell Optiplex 390 2tx8ks1 2728 <$100 PC Dell Optiplex 390 2tl7ks1 2760 <$100 monitor viewsonic va703b qag072114012 3604 <$100 Monitor dell e151fpp 06r644 3420 <$100 Monitor Acer X223W 21805752785 3729 <$100 Monitor Viewosnic VA902B PSW061674457 3530 <$100 Monitor acer X223W 21805752285 3733 <$100 Toughbook Panasonic CF30 CF30FWSAXAM 2551 <$100 Toughbook Panasonic CF31 CF31AAAX2M 2561 <$100 Toughbook Getac RC363B0510 <$100 Laptop dell latitude d830 68BGMD1 2526 <$100 Laptop dell precision m4800 EB9SL12 2709 <$100

All Laptops and PC's will have HardDrives removed for Proper Destruction by IT Staff.

3 Bins - MISC Hardware - ie. UPS/Docking Station/Mouse/Keyboard/Surge Protectors (all defective) COUNCIL ACTION SUMMARY – October 13, 2020

Agenda Location: Pending

C) Resolution – Award a Contract for Purchase and Installation of a Smoke / Fire and Entry Alarm Detection and Notification System for 2809 Owl Lane

Attachments: • Resolution • Proposal from Chicago Metro, dated September 17, 2020

Background: You are being asked to approve a resolution that would authorize a contract to furnish and install a smoke and fire alarm detection system, and an entry alarm detection and notification system for the house that the City purchased for storage and driveway extension located at 2809 Owl Lane.

On March 24, 2020, the City Council authorized the purchase of the single-family residential home located at 2809 Owl Lane, which included extending the Police Department’s driveway, and utilizing the structure to store paper files including items such as building permits, licenses and invoices (known as dead storage), or documents that the City is required to keep for periods ranging from three years to life in the case of certain building plans and records.

As the property has been consolidated with the City Hall property, the use of the building has been reclassified to a non-residential use. Therefore, the building is required to have a smoke and fire alarm detection and notification systems installed to comply with Building Code requirements. This required expense was identified and discussed with Council as part of the consideration for purchasing the property.

Below is a table that shows the pricing received from three (3) different qualified vendors to install the fire and security notification systems.

Company Name Smoke & Fire Alarm Entry Alarm Total Chicago Metro (CMFP) $11,892.00 $2,379.00 $14,271.00 Fox Valley $13,500.00 $3,535.00 $17,035.00 Intelligent Systems Combined Combined $15,149.50

Staff is recommending accepting the proposal from Chicago Metropolitan Fire Prevention Company (CMFPC) for the supply and installation of both systems for the building at a price not to exceed $14,271.00. Staff has utilized CMFPC in the past for the repair and maintenance of its fire suppression and fire alarm systems, and has found their work to be acceptable.

Funding for this project is provided in the Building and Land Fund (Fund #33), Account #33.70.5050.60010.

Previous Council Action:

11/26/19: Resolution #19-R-123 Approval of FY 2020 City Budget, which identifies funds in the Building and Land Fund. 3/24/20: Ordinance 20-14 Award contract to Purchase the property at 2809 Owl Lane.

Recommendation: To approve the resolution as presented.

RESOLUTION 20-R-100

A RESOLUTION AUTHORIZING A CONTRACT FOR THE PURCHASE AND INSTALLATION OF A SMOKE / FIRE AND ENTRY ALARM SYSTEMS AT 2809 OWL LANE

NOW THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the City of

Rolling Meadows, Illinois, that the proposals provided by Chicago Metropolitan Fire Prevention

Company, located at 820 North Addison Avenue, Elmhurst, Illinois, 60126, to supply and install a smoke and fire alarm detection system, and an entry notification system at 2809 Owl Lane, at a cost $14,374.12, be accepted, and a contract awarded.

Funding for this contract is provided for in the FY2020 Building and Land Fund #33.

YEAS:

NAYS:

ABSENT:

Passed and approved this 13th day of October, 2020

______Joe Gallo, Mayor

ATTEST:

Judith Brose, Deputy City Clerk

Council Action Summary – October 13, 2020

Agenda Location: Consent Ordinances (1st Reading)

D) Ordinance Confirming and Extending the State of Emergency Within the City of Rolling Meadows Due to the COVID-19 Pandemic (1st Reading)

Attachments:

• Proposed Ordinance

Background:

Council is being asked to consider first reading of a certain Ordinance, which if passed, would further extend the declared State of Emergency and Executive Powers through the adjournment of the next regularly scheduled meeting of the City Council of the City, provided, however, that the Ordinance shall immediately cease to be effective upon a declaration by the Governor or the Mayor that the state of emergency related to the COVID-19 pandemic no longer exists.

This Ordinance is being presented for first reading only at this time.

Previous Council Action:

• September 22, 2020 – Ordinance No. 20-39 • September 8, 2020 – Ordinance No. 20-38 • August 25, 2020 – Ordinance No. 20-37 • August 11, 2020 – Ordinance No. 20-35 • July 28, 2020 – Ordinance No. 20-29 • July 14, 2020 – Ordinance No. 20-26 • June 23, 2020 – Ordinance No. 20-24 • June 9, 2020 – Ordinance No. 20-23 • May 26, 2020 – Ordinance No. 20-21 • May 12, 2020 – Ordinance No. 20-20 • April 28, 2020 – Ordinance No. 20-17 • April 14, 2020 – Ordinance No. 20-16 • March 17, 2020 - Ordinance No. 20-10 established temporary executive powers of the Mayor and Resolution No. 20-R-28 adopted the Proclamation Declaring a Disaster Emergency in the City of Rolling Meadows.

Recommendation:

Approve first reading of this Ordinance so that it may be considered for adoption at the next meeting of the City Council on October 27, 2020.

941562-1 ORDINANCE NO. 20-00

AN ORDINANCE CONFIRMING AND EXTENDING A DECLARED STATE OF EMERGENCY WITHIN THE CITY OF ROLLING MEADOWS DUE TO THE COVID-19 PANDEMIC

WHEREAS, since early March 2020, the entire United States has faced a pandemic due to the Coronavirus Disease 2019 (COVID-19), a novel acute respiratory illness that that has caused extraordinary sickness and loss of life and spreads rapidly and continues to be without an effective treatment or vaccine; and

WHEREAS, on March 9, 2020, the Governor of the State of Illinois issued a Gubernatorial Disaster Proclamation declaring a state of emergency throughout the State of Illinois as a result of the COVID-19 pandemic; which disaster proclamation has been extended and continues; and

WHEREAS, at all times but especially during a public health crisis, protecting the health and safety of residents of the City of Rolling Meadows is among the most important functions of City government; and

WHEREAS, on March 16, 2020, the Mayor of the City of Rolling Meadows issued a Proclamation declaring the existence of a state of emergency throughout the City of Rolling Meadows as a result of the COVID-19 pandemic; and

WHEREAS, on March 17, 2020, the City Council of the City of Rolling Meadows passed Resolution No. 20-R-28, approving and adopting the Proclamation made by the Mayor and consenting to continue and extend the state of emergency; and

WHEREAS, on March 17, 2020, the City of Rolling Meadows (“City”) passed Ordinance No. 20-10, establishing temporary executive powers and the Mayor of the City declared a state of emergency within the City pursuant to 65 ILCS 5/11-1-6; and

WHEREAS, on April 14, 2020, the City passed Ordinance No. 20-16, confirming and extending the declared state of emergency through the adjournment of the next regularly scheduled meeting of the City Council, due to the COVID-19 pandemic; and

WHEREAS, on April 28, 2020, the City passed Ordinance No. 20-17, confirming and extending the declared state of emergency through the adjournment of the next regularly scheduled meeting of the City Council, due to the COVID-19 pandemic; and

WHEREAS, on May 12, 2020, the City passed Ordinance No. 20-20, confirming and extending the declared state of emergency through the adjournment of the next regularly scheduled meeting of the City Council, due to the COVID-19 pandemic; and

WHEREAS, on May 26, 2020, the City passed Ordinance No. 20-21, confirming and extending the declared state of emergency through the adjournment of the next regularly scheduled meeting of the City Council, due to the COVID-19 pandemic; and

941549-1

WHEREAS, on June 9, 2020, the City passed Ordinance No. 20-23, confirming and extending the declared state of emergency through the adjournment of the next regularly scheduled meeting of the City Council, due to the COVID-19 pandemic; and

WHEREAS, on June 23, 2020, the City passed Ordinance No. 20-24, confirming and extending the declared state of emergency through the adjournment of the next regularly scheduled meeting of the City Council, due to the COVID-19 pandemic; and

WHEREAS, on July 14, 2020, the City passed Ordinance No. 20-26, confirming and extending the declared state of emergency through the adjournment of the next regularly scheduled meeting of the City Council, due to the COVID-19 pandemic; and

WHEREAS, on July 28, 2020, the City passed Ordinance No. 20-29, confirming and extending the declared state of emergency through the adjournment of the next regularly scheduled meeting of the City Council, due to the COVID-19 pandemic; and

WHEREAS, on July 28, 2020, the City passed Ordinance No. 20-29, confirming and extending the declared state of emergency through the adjournment of the next regularly scheduled meeting of the City Council, due to the COVID-19 pandemic; and

WHEREAS, on August 11, 2020, the City passed Ordinance No. 20-35, confirming and extending the declared state of emergency through the adjournment of the next regularly scheduled meeting of the City Council, due to the COVID-19 pandemic; and

WHEREAS, on August 25, 2020, the City passed Ordinance No. 20-37, confirming and extending the declared state of emergency through the adjournment of the next regularly scheduled meeting of the City Council, due to the COVID-19 pandemic; and

WHEREAS, on September 8, 2020, the City passed Ordinance No. 20-38, confirming and extending the declared state of emergency through the adjournment of the next regularly scheduled meeting of the City Council, due to the COVID-19 pandemic; and WHEREAS, on

WHEREAS, on September 22, 2020, the City passed Ordinance No. 20-39, confirming and extending the declared state of emergency through the adjournment of the next regularly scheduled meeting of the City Council, due to the COVID-19 pandemic; and

WHEREAS, on October 13, 2020, the City passed Ordinance No. 20-41, confirming and extending the declared state of emergency through the adjournment of the next regularly scheduled meeting of the City Council, due to the COVID-19 pandemic; and

WHEREAS, the City of Rolling Meadows must take actions to contain and mitigate the local impact of the virus outbreak and provide for the continuity of government, activation of the City emergency operation plans, provide for the continuation of essential services and provide for the health and safety of all City residents; and

941549-1 WHEREAS, while the City is currently responding to this COVID-19 pandemic, it is deemed necessary and in the interest of the people of the City, in accordance with the City’s responsibility to ensure public health and safety and pursuant to the authority vested in the City pursuant to the laws of the State of Illinois, including Section 11 of the Illinois Emergency Management Agency Act, 20 ILCS 3305/11, and Section 11-1-6 of the Illinois Municipal Code and Chapter 26 of the City Code, to declare that a disaster emergency exists within the City and renew and continue the emergency powers of the Mayor.

NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Rolling Meadows, Cook County, Illinois, as follows:

1. RECITALS. The facts and statements contained in the preambles to this Ordinance are found to be true and correct and are hereby adopted as part of this Ordinance.

2. DECLARATION OF AN EMERGENCY AND DISASTER. It is hereby determined that it is advisable, necessary and in the best interests of the City that the findings, determinations and declaration of the Mayor on March 16, 2020, as approved by Resolution 20- R-28, and subsequently extended by the City Council, that a state of emergency and a disaster exist due to the coronavirus disease (COVID-19) outbreak are hereby affirmed and that the actions taken by the Mayor resulting from and in furtherance of that declaration are hereby ratified and affirmed. It is further determined that the state of emergency and disaster due to the COVID-19 outbreak continues to exist in the City of Rolling Meadows.

3. EXECUTIVE ORDER. The Mayor shall be and is hereby authorized and directed to continue to exercise by executive order the extraordinary emergency powers and authority as originally authorized in Ordinance No. 20-10, as extended, and as may be reasonably necessary to respond to the emergency during the time that this state of emergency exists.

4. DURATION. This Ordinance shall remain in effect through the adjournment of the next regularly scheduled meeting of the City Council of the City, provided, however, that the Ordinance shall immediately cease to be effective upon a declaration by the Governor or the Mayor that the state of emergency related to the COVID-19 pandemic no longer exists.

5. AUTHORITY TO EXECUTE AND ENFORCE. The officials, officers, employees and agents of the City are authorized to take such actions and execute such documents as are necessary to carry out the purpose and intent of this Ordinance. The Mayor, police officers, and all other officers and employees of the City shall enforce the rules and regulations so adopted and orders issued by the Mayor pursuant to this Ordinance.

6. NOTICE. This Ordinance extending the declared state of emergency shall be filed with the City Clerk, be made available for public inspection and to any news media situated in the City, and shall be posted at the City Hall and on the City’s website.

7. SEVERABILITY. If any provision of this Ordinance, or the application of any provision of this Ordinance, is held unconstitutional or otherwise invalid, such occurrence shall not affect other provisions of this Ordinance, or their application, that can be given effect without the unconstitutional or invalid provision or its application. Each unconstitutional or invalid

941549-1 provision, or application of such provision, is severable, unless otherwise provided by this Ordinance.

8. REPEALER. All ordinances or parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed to the extent of the conflict.

9. EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form as provided by law.

AYES:

NAYS:

ABSENT:

ABSTAIN:

Passed and approved this 27th day of October, 2020.

______Joe Gallo, Mayor

ATTEST:

______Judith Brose, Deputy City Clerk

941549-1 Council Action Summary – October 13, 2020

Agenda Location: Consent Ordinances (1st Reading)

E) Topic: Ordinance – Property Tax Levy Abatement

Attachments:

• Property Tax Levy Abatement Ordinance

Background:

Summary: During the annual budget process, each year, the City of Rolling Meadows abates (which means to remove) certain property tax levies for general obligation bond ordinances that are filed with Cook County. By “abating” these bond ordinances each year, the property tax levy will not include all or some of the annual principal and interest payments for these bond payments. This means that the debt service is paid through other funding sources if it is not levied by the City of Rolling Meadows. If the City Council decided not to abate these taxes the property tax levy would increase by the annual debt service payment amounts. (The abatement does not change the 2020 Property Tax Levy Proposed for the FY 2021 Proposed Budget.)

Property Tax Abatement for the 2020 Tax Levy / FY 2021 Proposed Budget: The following General Obligation Bonds are abated each year by City Ordinance and the amount abated (principal and interest) is shown below with each source of funding for repayment. Please note: the 2012 Refunded General Obligation Bonds are also known as the “2004 Bonds” (The previous two bonds 2002A and 2002B have been paid in full leaving only the 2004 Bonds in the 2012 Refunded General Obligation Bonds).

2012 G.O. Bonds (Previously - 2004 Bonds) = $693,150 Paid by the Debt Service Fund (Fund #47)* 2019 G.O. Bonds = $623,600 ($249,333 paid by the Property Tax Levy and $374,267 for FY 2020 from the Utilities Fund.)(Fund #20)

*Additional note: While the Debt Service Fund pays the debt service payment for the 2004 Bond (now known as the 2012 Bonds), the funds are transferred from the General Fund to cover this expense. This bond matures and is paid in full in FY 2023. The General Fund transfer is shown in Administrative Services – Administration Overhead – Other Financing Uses.

Property Tax Abatement has been done each year through adopting an ordinance. For the FY 2020 Adopted Budget, this was accomplished with the City of Rolling Meadows’ Ordinance 19-44 approved by the City Council on October 22, 2019.

As a reminder, for FY 2021, the City has three bonds remaining – Bond Series 2012 (2004 Refunded Bonds) (paid by the General Fund); Bond Series 2018 (paid by the Property Tax Levy); and Bond Series 2019 (paid partially by the Property Tax Levy and partially from the Utilities Fund).

Shown below is a chart of the City’s Debt Service Payments (General Obligation Bonds) per the FY 2019 Audit. This chart will include the 2002B Bond (2012 Bonds) which will be paid in full in December 2020. Each year this chart is updated after the City’s Audit is completed. The City pays for low-interest loans from the IEPA in the Utilities Fund which are not included on this chart.

Previous Council Action:

Bond Issuance & Abatement Ordinances.

Recommendation:

Staff requests 1st reading of this ordinance to move this on to 2nd reading which is scheduled for the October 27, 2020 City Council Meeting. ORDINANCE NO. 20 - 00

AN ORDINANCE ABATING THE TAXES FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2021 AND ENDING DECEMBER 31, 2021 FOR THE CITY OF ROLLING MEADOWS, COOK COUNTY, ILLINOIS

WHEREAS, the City of Rolling Meadows, by Ordinance No. 12-23 passed May 8, 2012, authorized the issuance of not to exceed $10,000,000 principal amount of General Obligation Bonds, Series 2012 of the City of Rolling Meadows, Illinois, for the purpose of refunding outstanding General Obligation Bonds, Series 2004. Ordinance No. 12-23 passed May 8, 2012, abated a portion of Ordinance No. 04-56 and reduced this respective tax levy to $404,040. Ordinance No. 12-23 has levied taxes for a general obligation bond issue associated with the refunding of the 2004 general obligation bond issues; and portion of the General Obligation Bonds, Series 2012, was not included in the refunding for the 2004 Bond in the amount of $404,040. This debt service amount was paid by the Debt Service Fund with a transfer from the General Fund in FY 2014; and

WHEREAS, the City of Rolling Meadows, by Ordinance No. 19-12 passed February 12, 2019 authorized the issuance of not to exceed of $8,500,000 principal amount of General Obligation Bonds, Series 2019 and has levied taxes for a general obligation bond issue for the purpose of financing the construction of two new fire stations including land acquisition, demolition of existing structures, engineering and design costs and the acquisition of furniture, fixtures and equipment and underground utilities capital infrastructure improvements projects.

NOW, THEREFORE, BE IT ORDAINED, BY THE CITY COUNCIL OF THE CITY OF ROLLING MEADOWS, ILLINOIS, AS FOLLOWS:

SECTION ONE: The $693,150 tax levy for the 2004 Bond Series provided in Ordinance 12-23 shall be reduced to $0.00 by the abatement of the entire 2020 tax year levy.

SECTION TWO: The $623,600 tax levy for the 2019 Bond Series provided in Ordinance 19-12 shall be reduced to $249,333 by the abatement of a portion of the 2020 tax year levy.

SECTION THREE: This Ordinance shall be in full force and effect, from and after its passage and approval as provided by law.

SECTION FOUR: This Ordinance shall be printed and published in pamphlet form by order of the City Council of the City of Rolling Meadows, Illinois.

AYES:

NAYS:

ABSENT:

Passed and approved this 27th day of October 2020.

Joe Gallo, Mayor

ATTEST:

Judith Brose, Deputy City Clerk

Published this 28th of October, 2020.

Judith Brose, Deputy City Clerk

COUNCIL ACTION SUMMARY – October 13, 2020

Consent Agenda: Ordinance (Request to Waive the First Reading)

F) An Ordinance to Amend Chapter 22 “Businesses” of the Code of Ordinances the Temporary Outdoor Dining

Attachments:

• Proposed Amended Ordinance

Summary:

On June 3, 2020, the City Council approved Ordinance # 20-22 that amended Chapter 22 “Businesses” of the City’s Code of Ordinances permitting the expansion of outdoor dining opportunities in Rolling Meadows until November 1, 2020. In consideration of local restaurants to be able to take advantage of opportunities to continue to use their outdoor areas at times when the winter weather allows, staff is bringing this item for your consideration that would remove the November 1, 2020 expiration date, and allow the expanded outdoor dining to continue until such time as the State of Illinois moves Region 10 into Phase 5 of the Restore Illinois Plan.

The restaurants will need to continue to adhere to the Centers for Disease Control (CDC) guidance and local requirements of the City of Rolling Meadows Fire Department and the Community Development Division as set forth Section 22- 1900 of the Code of Ordinances.

Background:

When the region moved into Phase 3 of the Restore Illinois plan on May 29, 2020, outdoor dining was permitted by the State of Illinois following the guidance of the Centers for Disease Control (CDC) but indoor dining was prohibited. The City Council in response to local restaurants, cafes and coffee shops desires to open again for business, amended the code of ordinances establishing less restrictions and no public hearings which ultimately allowed staff to expedite permits for temporary outdoor seating, intended to be available during the pandemic

When this region moved into Phase 4 on June 26, 2020, allowing indoor dining to resume, the Council made the decision to allow the restaurants that took advantage of the outdoor dining expansion opportunity, to continue until the expiration of the temporary expansion, November 1, 2020.

As the temporary expansion is set to expire on November 1st, and some local restaurant owners have expressed interest in continuing with their temporary outdoor dining program, the ordinance presented extends the temporary outdoor dining throughout the remainder of Phase 4 of the Restore Illinois plan.

Permitting Enclosed Tents:

Winter brings additional challenges to maintain safe and comfortable outdoor dining experiences. Staff and the City’s Fire Marshal, will be reviewing permits and conducting inspections to ensure compliance with the IFC (2009) and other applicable Building and City codes. Freestanding, residential style back yard tents will not be permitted, and enclosed tents (which are considered indoor dining) will be allowed so long as indoor dining is permitted by the Illinois Department of Public Health. Current guidance from the State indicates that if more than 50% of the tent sides are down, it is considered indoor dining, which is permitted currently; however, if this region reverts to Phase 3 or mitigation that closes indoor dining, then enclosed tents would not be permitted.

Suspension of some sections of the Municipal Code:

The Temporary Outdoor Dining expansion included the suspension or relaxation of some sections of the City’s Zoning Code, including, but not limited to, parking minimums and other regulations detailed in Chapter 22, Section 1900 of the Municipal Code. These suspensions have been in effect for the purpose of expanded temporary outdoor dining as part of the approval of Ordinance 20-22. To date, staff has had no claims of suspensions causing undo harm on connected or adjacent businesses. Amending the temporary outdoor dining provisions as proposed by this ordinance, will include the extension of these code suspensions as well.

Additional Conditions for continuation in Temporary Outdoor Dining:

In addition to the requirements outlined in the ordinance adopted by Council earlier this year, the following regulations are proposed in the attached revised ordinance to address the time period between November 1, 2020, and the end of the temporary outdoor dining provisions. • Temporary outdoor shelters must be capable of withstanding average snow and wind loads through December for the region as calculated by the National Weather Service, Chicago. Any structure that is incapable of meeting this requirement, must be removed after the first 2” snow fall and not reinstalled until permitted to do so, after April 1, 2021. • Outdoor dining furniture may remain on site after November 1, 2020, and may be used during the months of November through April, as weather conditions permit. • When not in use between November 1, 2020 and April 30, 2021, furniture must be securely anchored and not interfere with snow removal operations. • Establishments shall comply with protocols or guidelines issued by the Illinois Department of Public Health, Centers for Disease Control or other official authority. • If outdoor lighting is provided, the outdoor dining area shall close no later

than as permitted under the Applicant’s current liquor license in conjunction with indoor dining and drinking, as issued by the City. • Establishments may not expand outdoor dining in front of neighboring businesses without written permission from the neighboring business/property owner. • No permanent plumbing, electrical and lighting fixtures shall be installed. • Any temporary lighting shall be directed in a manner to not impair visibility on nearby streets and not shine onto adjacent properties. • Tent canopies and enclosed tents are permitted, but any existing or proposed tent that is either: A) Over 400 square feet in size, or B) Includes tent side walls Shall require a separate tent permit to be submitted and approved by the City. For existing tents, permits shall be obtained, or the tent shall be removed, by November 1, 2020. Unless otherwise determined by the Illinois Department of Public Health, tent canopies with 50% or more of side walls down shall be considered enclosed for indoor dining and their use shall be subject to the Department of Health Regulations for indoor dining. If the Illinois Department of Public Health implements mitigation efforts, reverts the Region back to Phase 3, or takes any other action which prohibits indoor dining, then use of enclosed tents shall be prohibited. • Any accessory heaters or heating equipment must be installed and used according to the manufactures specifications and the NEC 2009 and IFC 2009 Editions.

Previous Council Action:

• 6-3-2020: Approve Ordinance No. 20-22 Amending Chapter 22 “Businesses” of the Code of Ordinances to expand Temporary Outdoor Dining until November 1, 2020

Recommendation:

Staff recommends approval of the ordinance, as submitted. Although there is enough time for Council to approve this ordinance on second reading at the October 27, 2020 meeting prior to the November 1, 2020 deadline, Council has the option to authorize a waiver to approve this ordinance without second reading. This would provide additional time for staff to better communicate this message with the City’s local businesses.

Ordinance No. 20- 43

AN ORDINANCE AUTHORIZING THE EXTENSION OF TEMPORARY OUTDOOR DINING AS AMENDED BY ORDINANCE #20-22 AND SET TO EXPIRE ON NOVEMBER 1, 2020

WHEREAS, on March 9, 2020, Illinois Governor J.B. Pritzker issued a Gubernatorial Disaster Proclamation declaring that all counties in the State of Illinois, including Cook County, are disaster areas due to the Novel Coronavirus; and

WHEREAS, on March 17, 2020, Joe Gallo, as Mayor of the City of Rolling Meadows (“City”) issued a Declaration of a Local State of Emergency for the City to address the impact of COVID-19 on the City and its residents and businesses and property owners (“Emergency Declaration”); and

WHEREAS, the Illinois Governor has established a five-phase plan, Restore Illinois, dated May 5, 2020, for the reopening of the State; and

WHEREAS, though the threat from COVID-19 to the public health, safety and welfare continues, the Restore Illinois Plan acknowledges the need to allow local and State economies to begin to recover economically to minimize and reverse the adverse economic, social and psychological effects of Phases 1 (Rapid Spread) and 2 (Flattening the Curve) of the Plan; and

WHEREAS, all regions of the Restore Illinois Plan, including the Northeast Region in which the City is located, advanced to Phase 3 on May 29, 2020 which allowed outdoor dining to reopen with social distancing and safety measures in place; and

WHEREAS, pursuant to the City of Rolling Meadows City Council’s approval of Ordinance 20-22 on June 3, 2020, which amended Chapter 22, “Business” of the City Code to add Article V, allowing for the issuance of permits for temporary outdoor dining areas; and

WHEREAS, Region 10, in which the City is located, advanced to Phase 4 on June 26, 2020, which has allowed indoor dining, amongst other businesses, to resume operations with social distancing and safety measures in place; and

WHEREAS, permits for temporary outdoor dining areas issued under the approval of Ordinance 20-22 expanding the Temporary Outdoor Dining Program are set to expire on November 1, 2020; and

WHEREAS, suspension and relaxation of the local zoning and other ordinances and rules to encourage and expand the ability of restaurants and bars to offer the outdoor consumption of food and drinks during the period of

recovery would be in the best interests of the City; and

WHEREAS, the City Council finds it reasonably necessary to continue and extend the Temporary Outdoor Dining - to allow restaurants additional outdoor dining space to compensate for reduced indoor capacity and recovery from the past months of reduced operations and income.

SECTION ONE: The recitals set forth above are hereby incorporated herein as though set forth herein, verbatim.

SECTION TWO: Paragraph 15, of Section 22-1901, of Chapter 22, “Business” is hereby deleted, and replaced in its entirety as follows:

“15. Outdoor seating areas shall be permitted until such time as the State of Illinois moves Region 10 into Phase 5 of the Restore Illinois Plan.”

SECTION THREE: Section 22 of Chapter 22, “Business” is hereby amended by appending the following paragraph to the end:

“Section 22-1904. Additional Regulations for Operation between November 1 and April 30.

1. Temporary outdoor shelters must be capable of withstanding average snow and wind loads through December for the region as calculated by the National Weather Service, Chicago. Any structure that is incapable, must be removed after the first 2” snow fall and not reinstalled until permitted to do so in May. 2. Outdoor dining furniture may remain on site after November 1 may be used during the months of November through April as weather conditions permit. 3. When not in use between November 1, 2020 and April 30, 2021, furniture must be securely anchored and may not interfere with snow removal operations. 4. Establishments shall comply with protocols or guidelines issued by the Illinois Department of Public Health, Centers for Disease Control or other official authority. 5. If outdoor lighting is provided, the outdoor dining area shall close no later than as permitted under the Applicant’s current liquor license in conjunction with indoor dining and drinking, as issued by the City. 6. Establishments may not expand outdoor dining in front of neighboring businesses without written permission from the neighboring business/property owner. 7. No permanent plumbing, electrical and lighting fixtures shall be installed. 8. Any temporary lighting shall be directed in a manner to not impair visibility on nearby streets and not shine onto adjacent properties. 9. Tent canopies and enclosed tents are permitted, but any existing or proposed tent that is either:

A) Over 400 square feet in size, or B) Includes tent side walls Shall require a separate tent permit to be submitted and approved by the City. For existing tents, permits shall be obtained, or the tent shall be removed, by November 1, 2020. Unless otherwise determined by the Illinois Department of Public Health, tent canopies with 50% or more of side walls down shall be considered enclosed for indoor dining and their use shall be subject to the Department of Health Regulations for indoor dining. If the Illinois Department of Public Health implements mitigation efforts, reverts the Region back to Phase 3, or takes any other action which prohibits indoor dining, then use of enclosed tents shall be prohibited. 10. Any accessory heaters or heating equipment must be installed and used according to the manufactures specifications and the NEC 2009 and IFC 2009 Editions.

YEAS:

NAYS:

ABSENT:

Passed and approved this 13th day of October, 2020.

______Joe Gallo, Mayor

ATTEST:

______Judith Brose, Deputy City Clerk

Published this 14th day of October, 2020.

______Judith Brose, Deputy City Clerk

Warrant Approval Summary Sheet 10/13/2020 September 19 to October 7, 2020 (for October 13, 2020 City Council Meeting)

Manual Disbursements: Description None $ - Manual Check Subtotal: $ - Warrant Disbursements: Warrant Register - FY 2020 Refunds $ 12,777.57 Warrant Register - FY 2020 City Expenses $ 541,158.51 * Warrant - Construction Escrow - None - Fire Station #15 - 3201 Algonquin Rd. $ 51,090.00 * Warrant - Construction Escrow - None - Fire Station #16 - 2340 Hicks Rd. $ 380,511.00 * Includes escrow fees Warrant Register Accounts Payable Subtotal: $ 985,537.08 *Fire Stations Project expenses are paid with bond funds. These are the FINAL Pay Applications. Payroll and Taxes: Bi-Weekly P/R - September 25, 2020 $ 728,693.16 Payroll and Taxes Subtotal: $ 728,693.16

Wire Transfers/ACH Payments: JAWA (Wire Transfer) $ 328,688.00 Wires (Debt Service and Others) $ - ICMA (PEHP) (ACH Debit) $ - IPBC (health insurance)(ACH Debit) $ - ACH Payments/Wires-Palatine Oil Co., credit purchases, fees, postage, etc. $ 4,417.03 Wire Transfers/ACH Payments Subtotal: $ 333,105.03

TOTAL AMOUNT FOR APPROVAL $ 2,047,335.27

The preceding list of bills was reviewed and recommended for payment. Submitted by Finance Department

(Date) Mayor

ATTEST:

(Date) Deputy City Clerk

(Date) Finance Director “A Great Place to Call Home”

ACCOUNT NUMBER DETAIL FUND LISTING 01 General Fund 10 - General Government 20 - Finance 25 - IT 30 - Police 40 - Fire 70 - Public Works (Community Development is a Division of Public Works) 80 - Health, Welfare, Safety 90 - Administrative Overhead

03 Motor Fuel Tax 04 911 Emergency Telephone Fund 14 Municipal Garage Fund 16 Refuse Fund 20 Utilities Fund 23 Liability Insurance Fund 25 Vehicle & Equipment Replacement Fund 33 Buildings & Land Fund 37 TIF #2 Kirchoff/Owl Fund 38 TIF #4 Golf Road Fund 45 Health Insurance Fund 47 Debt Service Fund 61 Local Road Fund 83 Fire Stations Fund

ACCOUNT NUMBER BREAKDOWN First 2 digits in the account number = FUND Next 2 digits in the account number = DEPARTMENT Next 4 digits in the account number = ACTIVITY/SUB-DEPARTMENT Next 5 digits in the account number = OBJECT (WHAT EXPENSE IS) Example: 01 -70 - 7020 - 54640 01 70 7020 54640 General Public Streets & Contractual Fund Works Forestry Services

Thus, an account number in any fund with a "70" after the fund number is Public Works related. Summary of Construction Escrow Payments

Fire Station #15 Fire Station #16 Pay Application 3201 Algonquin Pay Application 2340 Hicks Warrant Date Number Trust # 18017576WHC Number Trust # 19002987WHC 12/18/2018 1 $ 89 ,938.00 --- $ - 12/18/2018 2 $ 271 ,675.00 --- $ - 1/22/2019 3 $ 14 ,265.00 --- $ - 4/9/2019 --- $ - 1 $ 55 ,058.00 5/14/2019 4 $ 107 ,880.00 2 $ 41 ,080.00 5/28/2019 5 $ 614 ,561.00 --- $ - 6/25/2019 6 $ 498 ,495.00 3 $ 198 ,980.00 7/23/2019 7 $ 756 ,894.00 4 $ 367 ,300.00 9/10/2019 8 $ 564 ,722.00 5 $ 374 ,645.00 10/8/2019 9 $ 580 ,407.00 6 $ 421 ,479.00 11/12/2019 10 $ 499 ,577.00 7 $ 681 ,848.00 11/26/2019 11 $ 693 ,852.00 8 $ 454 ,587.00 12/17/2019 12 $ 504 ,216.00 9 $ 449 ,623.00 1/28/2020 13 $ 119 ,588.00 10 $ 448 ,485.00 2/25/2020 14 $ 317 ,930.00 11 $ 493 ,382.00 4/28/2020 15 $ 145 ,910.00 12 $ 543 ,068.00 6/23/2020 --- $ - 13 $ 285 ,245.00 10/13/2020 16 (FINAL) $ 51 ,090.00 14 (FINAL) $ 380 ,061.00 Total $ 5 ,831,000.00 $ 5 ,194,841.00

Contract $ 5 ,886,357.00 Contract $ 5 ,324,905.00 Contingency to City (Under Budget) $ 55 ,357.00 Contingency to City (Under Budget) $ 130 ,064.00

Note: This is the back-up detail for the Construction Pay Applications. All Pay Applications are approved by the City Council and paid through Chicago Title. Summary Chicago Title & Trust - Fees

Fire Station #15 Fire Station #16 3201 Algonquin 2340 Hicks Warrant Date Trust # 1817576WHC Trust # 19002987WHC 12/18/2018 $ 2,450.00 $ - 1/22/2019 $ 450.00 $ - 4/9/2019 $ - $ 2,450.00 5/14/2019 $ 450.00 $ 450.00 5/28/2019 $ 450.00 $ - 6/25/2019 $ 450.00 $ 450.00 7/23/2019 $ 450.00 $ 450.00 9/10/2019 $ 450.00 $ 450.00 10/8/2019 $ 450.00 $ 450.00 11/12/2019 $ 450.00 $ 450.00 11/26/2019 $ 450.00 $ 450.00 12/17/2019 $ 450.00 $ 450.00 1/28/2020 $ 450.00 $ 450.00 2/25/2020 $ 450.00 $ 450.00 4/28/2020 $ 450.00 $ 450.00 6/23/2020 $ - $ 450.00 10/13/2020 $ 450.00 $ 450.00 Total $ 8,750.00 $ 8,300.00

Note: This is the back-up detail for the Chicago Title Fees for the Construction Escrow. City of Rolling Meadows Warrant Approval Summary Sheet Fire Station #15 - 3201 Algonquin Road Chicago Title Insurance Company Pay # 16 Period to September 20, 2020 Construction Escrow Trust # 18017576WHC FINAL

Construction Escrow Services are used for a construction projects such as for building fire stations. City Council approves disbursements into an escrow account (to be held at Chicago Title Insurance Company) for holding until the contractor completes different phases of the project. Chicago Title Insurance Company will oversee the disbursement of all construction payouts. Having Chicago Title Insurance Company administer this process ensures that there are no liens recorded against the City’s property as a result of the work performed on the property. Note: Separate sworn statements are completed by the City and the Contractor (and notarized).

Previous Amount of Balance to % of Contract Current Warrant Warrant Date Kind of Work Contract or Item Retainage Payments This Request Become Due Completed R.C. Wegman Construction Company 10/13/2020 General Contractor $ 5,886,357.00 $ - $ 5,779,910.00 $ 51,090.00 $ - 100% Chicago Title Insurance Company 10/13/2020 Title Co. Costs $ 8,300.00 $ 450.00

Current Warrant Amount $ 51,540.00

September 21, 2020

City of Rolling Meadows 3600 Kirchoff Road Rolling Meadows, IL 60008

Re: Rolling Meadows Fire Station Relocation Project Village of Rolling Meadows (3201 Algonquin Road) Application and Certificate of Payment #16 R.C. Wegman Construction Company, Inc. 750 Morton Avenue Aurora, IL. 60506

Based on on-site observations and the data comprising the application, the Architect certifies to the Owner that to the best of the Architect’s knowledge, information and belief the work has progressed as indicated, the quality of the work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the Amount Certified. $51,090.00

Very truly yours,

HEALY BENDER PATTON & BEEN ARCHITECTS

Scott Rihel, AIA LEED AP BD+C Senior Architect

H:\Yellow\Yellow16\16010\Station 15 (Algonquin)\16010 Algonquin Pay App 16 - Certification Letter 2020-09-21.docx Summary of Construction Escrow Payments

Fire Station #15 Fire Station #16 Pay Application 3201 Algonquin Pay Application 2340 Hicks Warrant Date Number Trust # 18017576WHC Number Trust # 19002987WHC 12/18/2018 1 $ 89 ,938.00 --- $ - 12/18/2018 2 $ 271 ,675.00 --- $ - 1/22/2019 3 $ 14 ,265.00 --- $ - 4/9/2019 --- $ - 1 $ 55 ,058.00 5/14/2019 4 $ 107 ,880.00 2 $ 41 ,080.00 5/28/2019 5 $ 614 ,561.00 --- $ - 6/25/2019 6 $ 498 ,495.00 3 $ 198 ,980.00 7/23/2019 7 $ 756 ,894.00 4 $ 367 ,300.00 9/10/2019 8 $ 564 ,722.00 5 $ 374 ,645.00 10/8/2019 9 $ 580 ,407.00 6 $ 421 ,479.00 11/12/2019 10 $ 499 ,577.00 7 $ 681 ,848.00 11/26/2019 11 $ 693 ,852.00 8 $ 454 ,587.00 12/17/2019 12 $ 504 ,216.00 9 $ 449 ,623.00 1/28/2020 13 $ 119 ,588.00 10 $ 448 ,485.00 2/25/2020 14 $ 317 ,930.00 11 $ 493 ,382.00 4/28/2020 15 $ 145 ,910.00 12 $ 543 ,068.00 6/23/2020 --- $ - 13 $ 285 ,245.00 10/13/2020 16 (FINAL) $ 51 ,090.00 14 (FINAL) $ 380 ,061.00 Total $ 5 ,831,000.00 $ 5 ,194,841.00

Contract $ 5 ,886,357.00 Contract $ 5 ,324,905.00 Contingency to City (Under Budget) $ 55 ,357.00 Contingency to City (Under Budget) $ 130 ,064.00

Note: This is the back-up detail for the Construction Pay Applications. All Pay Applications are approved by the City Council and paid through Chicago Title. Summary Chicago Title & Trust - Fees

Fire Station #15 Fire Station #16 3201 Algonquin 2340 Hicks Warrant Date Trust # 1817576WHC Trust # 19002987WHC 12/18/2018 $ 2,450.00 $ - 1/22/2019 $ 450.00 $ - 4/9/2019 $ - $ 2,450.00 5/14/2019 $ 450.00 $ 450.00 5/28/2019 $ 450.00 $ - 6/25/2019 $ 450.00 $ 450.00 7/23/2019 $ 450.00 $ 450.00 9/10/2019 $ 450.00 $ 450.00 10/8/2019 $ 450.00 $ 450.00 11/12/2019 $ 450.00 $ 450.00 11/26/2019 $ 450.00 $ 450.00 12/17/2019 $ 450.00 $ 450.00 1/28/2020 $ 450.00 $ 450.00 2/25/2020 $ 450.00 $ 450.00 4/28/2020 $ 450.00 $ 450.00 6/23/2020 $ - $ 450.00 10/13/2020 $ 450.00 $ 450.00 Total $ 8,750.00 $ 8,300.00

Note: This is the back-up detail for the Chicago Title Fees for the Construction Escrow. City of Rolling Meadows Warrant Approval Summary Sheet Fire Station #16 - 2340 Hicks Road Chicago Title Insurance Company Pay # 14 Period to September 20, 2020 Construction Escrow Trust # 19002987WHC FINAL

Construction Escrow Services are used for a construction projects such as for building fire stations. City Council approves disbursements into an escrow account (to be held at Chicago Title Insurance Company) for holding until the contractor completes different phases of the project. Chicago Title Insurance Company will oversee the disbursement of all construction payouts. Having Chicago Title Insurance Company administer this process ensures that there are no liens recorded against the City’s property as a result of the work performed on the property. Note: Separate sworn statements are completed by the City and the Contractor (and notarized).

Previous Amount of Balance to % of Contract Current Warrant Warrant Date Kind of Work Contract or Item Retainage Payments This Request Become Due Completed R.C. Wegman Construction Company 10/13/2020 General Contractor $ 5,324,905.00 $ - $ 4,814,780.00 $ 380,061.00 $ - 100% Chicago Title Insurance Company 10/13/2020 Title Co. Costs $ 7,850.00 $ 450.00

Current Warrant Amount $ 380,511.00

September 25, 2020

City of Rolling Meadows 3600 Kirchoff Road Rolling Meadows, IL 60008

Re: Rolling Meadows Fire Station Relocation Project Village of Rolling Meadows (2340 Hicks Road) Application and Certificate of Payment #14 R.C. Wegman Construction Company, Inc. 750 Morton Avenue Aurora, IL. 60506

Based on on-site observations and the data comprising the application, the Architect certifies to the Owner that to the best of the Architect’s knowledge, information and belief the work has progressed as indicated, the quality of the work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the Amount Certified. $380,061.00.

Very truly yours,

HEALY BENDER PATTON & BEEN ARCHITECTS

Scott Rihel, AIA LEED AP BD+C Senior Architect

H:\Yellow\Yellow16\16010\Station 16 (Hicks)\16010 Hicks Pay App 16 - Certification Letter 2020-09-25.docx

WARRANT - 10/13/2020 - REFUNDS

10/06/2020 10:35 |City of Rolling Meadows |P 1 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb

CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______61930 10/13/2020 PRTD 2338 ADVANCED ENERGY SYSTEMS PME200024 10/02/2020 101220 100.00 Invoice: PME200024 PME200024 5205 OLD PLUM GROVE RD 100.00 08 26010 ESCROW - SURETY DEPOSITS

CHECK 61930 TOTAL: 100.00

61931 10/13/2020 PRTD 2360 AL DEAK 14332 10/05/2020 101220 21.32 Invoice: 14332 UB 5524700 513 VILLA CIRCLE 21.32 20 13250 ACCTS RCVBLE - BILLED WATER

CHECK 61931 TOTAL: 21.32

61932 10/13/2020 PRTD 1697 ARROYO HARDSCAPES & CONCRETE INC PBL200508 10/02/2020 101220 100.00 Invoice: PBL200508 PBL200508 104 EDGEWOOD CT 100.00 08 26010 ESCROW - SURETY DEPOSITS

CHECK 61932 TOTAL: 100.00

61933 10/13/2020 PRTD 2364 ANWAR AWAD 8866290A 10/06/2020 101220 293.60 Invoice: 8866290A UTILITY BILL ADJUSTMENT 293.60 20 46751 WATER SERVICE

CHECK 61933 TOTAL: 293.60

61934 10/13/2020 PRTD 2362 BARBARA SOVEREEN 14334 10/05/2020 101220 58.39 Invoice: 14334 UB 5532170 3811 ASHLEY 58.39 20 13250 ACCTS RCVBLE - BILLED WATER

CHECK 61934 TOTAL: 58.39

61935 10/13/2020 PRTD 2359 BIN ZHOU 14331 10/05/2020 101220 69.67 Invoice: 14331 UB 9936660 4561 WILMETTE 69.67 20 13250 ACCTS RCVBLE - BILLED WATER

CHECK 61935 TOTAL: 69.67

61936 10/13/2020 PRTD 2339 TERRI BRIGHTWELL PBL200443 10/02/2020 101220 100.00 Invoice: PBL200443 PBL200443 3614 SIGWALT ST 100.00 08 26010 ESCROW - SURETY DEPOSITS

CHECK 61936 TOTAL: 100.00

61937 10/13/2020 PRTD 2340 MARTHA L CHAVEZ PBL200484 10/02/2020 101220 50.00 Invoice: PBL200484 PBL200484 2306 ALGONQUIN RD 4 50.00 08 26010 ESCROW - SURETY DEPOSITS

WARRANT - 10/13/2020 - REFUNDS

10/06/2020 10:35 |City of Rolling Meadows |P 2 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb

CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______

CHECK 61937 TOTAL: 50.00

61938 10/13/2020 PRTD 2341 CARMEN COLAO PBL200599 10/02/2020 101220 100.00 Invoice: PBL200599 PBL200599 5608 HIGHLAND DR 100.00 08 26010 ESCROW - SURETY DEPOSITS

CHECK 61938 TOTAL: 100.00

61939 10/13/2020 PRTD 824 CROWN CASTLE USA INC PBL200088 10/02/2020 101220 250.00 Invoice: PBL200088 PBL200088 1901 GOLF RD 250.00 08 26010 ESCROW - SURETY DEPOSITS

CHECK 61939 TOTAL: 250.00

61940 10/13/2020 PRTD 1708 DAISY'S CAFE - ROLLING MEADOWS LL TAX INCENTIVE YR 1 09/17/2020 101220 569.12 Invoice: TAX INCENTIVE YR 1 FIRST YEAR F & B REBATE PER ORD 18-19 569.12 01 41160 FOOD & BEVERAGE TAX

CHECK 61940 TOTAL: 569.12

61941 10/13/2020 PRTD 2342 GARY A DAVIS PME200044 10/02/2020 101220 125.00 Invoice: PME200044 PME200044 1700 HICKS RD 125.00 08 26010 ESCROW - SURETY DEPOSITS

CHECK 61941 TOTAL: 125.00

61942 10/13/2020 PRTD 2326 DAMON DRAHOS PDW200079 10/02/2020 101220 500.00 Invoice: PDW200079 PDW200079 2605 ARLINGDALE DR 500.00 08 26010 ESCROW - SURETY DEPOSITS

CHECK 61942 TOTAL: 500.00

61943 10/13/2020 PRTD 1171 STEPHEN EGAN PBL200563 10/02/2020 101220 100.00 Invoice: PBL200563 PBL200563 2104 SIGWALT ST 100.00 08 26010 ESCROW - SURETY DEPOSITS

CHECK 61943 TOTAL: 100.00

61944 10/13/2020 PRTD 2343 EUCLID ROOFING AND SIDING INC PBL200438 10/02/2020 101220 170.00 Invoice: PBL200438 PBL200438 3703 ORIOLE LN 170.00 08 26010 ESCROW - SURETY DEPOSITS

WARRANT - 10/13/2020 - REFUNDS

10/06/2020 10:35 |City of Rolling Meadows |P 3 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb

CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______CHECK 61944 TOTAL: 170.00

61945 10/13/2020 PRTD 698 FELDCO FACTORY TO YOU PBL190593 10/02/2020 101220 100.00 Invoice: PBL190593 PBL190593 5500 CARRIAGEWAY DR 310 100.00 08 26010 ESCROW - SURETY DEPOSITS

CHECK 61945 TOTAL: 100.00

61946 10/13/2020 PRTD 959 HEALTHCARE & FAMILY SERVICES RLIL-20-000292:1 09/08/2020 101220 146.89 Invoice: RLIL-20-000292:1 AMB RFND-KOLAR 146.89 01 46550 AMBULANCE SVC

CHECK 61946 TOTAL: 146.89

61947 10/13/2020 PRTD 2148 HILL MECHANICAL CORP PPL200106 10/02/2020 101220 310.00 Invoice: PPL200106 PPL200106 600 HICKS RD 310.00 08 26010 ESCROW - SURETY DEPOSITS

CHECK 61947 TOTAL: 310.00

61948 10/13/2020 PRTD 2331 JANET L HANNA 13998 09/16/2020 101220 5.33 Invoice: 13998 UB 7741305 3604 ORIOLE 5.33 20 13250 ACCTS RCVBLE - BILLED WATER

CHECK 61948 TOTAL: 5.33

61949 10/13/2020 PRTD 2344 KAREN OR DAVID JOHNSON PBL200411 10/02/2020 101220 100.00 Invoice: PBL200411 PBL200411 3105 DOVE CT 100.00 08 26010 ESCROW - SURETY DEPOSITS

CHECK 61949 TOTAL: 100.00

61950 10/13/2020 PRTD 2332 KAREN TRUCHENMILLER 14002 09/18/2020 101220 69.67 Invoice: 14002 UB 8837901 2103 CARDINAL 69.67 20 13355 ACCTS RCVBLE - BILLED STORM

CHECK 61950 TOTAL: 69.67

61951 10/13/2020 PRTD 2345 SUSAN AND CHARLES KOREN PBL200375 10/02/2020 101220 100.00 Invoice: PBL200375 PBL200375 5705 JESSICA CT 100.00 08 26010 ESCROW - SURETY DEPOSITS

CHECK 61951 TOTAL: 100.00

WARRANT - 10/13/2020 - REFUNDS

10/06/2020 10:35 |City of Rolling Meadows |P 4 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb

CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______

61952 10/13/2020 PRTD 2346 LR HEIN CONSTRUCTION CORP PBL190438 10/02/2020 101220 900.00 Invoice: PBL190438 PBL190438 3800 GOLF RD 230 900.00 08 26010 ESCROW - SURETY DEPOSITS

CHECK 61952 TOTAL: 900.00

61953 10/13/2020 PRTD 2358 MAGNUM INSURANCE AGENCY 14330 10/05/2020 101220 72.00 Invoice: 14330 UB 5504423 2224 ALGONQUIN 72.00 20 13250 ACCTS RCVBLE - BILLED WATER

CHECK 61953 TOTAL: 72.00

61954 10/13/2020 PRTD 1935 MAMAN CORP PBL190670 10/02/2020 101220 2,550.00 Invoice: PBL190670 PBL190670 600 HICKS RD 2,550.00 08 26010 ESCROW - SURETY DEPOSITS

CHECK 61954 TOTAL: 2,550.00

61955 10/13/2020 PRTD 2347 MICHAEL MASTROPAOLO PBL200513 10/02/2020 101220 500.00 Invoice: PBL200513 PBL200513 4461 WILLIAMSBURG CT 500.00 08 26010 ESCROW - SURETY DEPOSITS

CHECK 61955 TOTAL: 500.00

61956 10/13/2020 PRTD 2348 THOMAS MCKINNEY PBL190443 10/02/2020 101220 100.00 Invoice: PBL190443 PBL190443 4330 KIRCHOFF RD 100.00 08 26010 ESCROW - SURETY DEPOSITS

CHECK 61956 TOTAL: 100.00

61957 10/13/2020 PRTD 2349 HARRIS MELTON PBL190028 A 10/06/2020 101220 200.00 Invoice: PBL190028 A PBL190028 3600 CAMPBELL ST 200.00 08 26010 ESCROW - SURETY DEPOSITS

HARRIS MELTON PBL190028 B 10/06/2020 101220 100.00 Invoice: PBL190028 B PBL190028 3600 CAMPBELL ST 100.00 08 26010 ESCROW - SURETY DEPOSITS

CHECK 61957 TOTAL: 300.00

61958 10/13/2020 PRTD 2350 MERTES CONTRACTING CORP PDW200020 10/02/2020 101220 470.00 Invoice: PDW200020 PDW200020 3800 GOLF RD 470.00 08 26010 ESCROW - SURETY DEPOSITS

WARRANT - 10/13/2020 - REFUNDS

10/06/2020 10:35 |City of Rolling Meadows |P 5 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb

CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______CHECK 61958 TOTAL: 470.00

61959 10/13/2020 PRTD 2335 JESSE NEHF REFUND 09/24/2020 101220 200.00 Invoice: REFUND KNOX BOX REFUND 200.00 08 26035 ESCROW - KNOX BOXES

CHECK 61959 TOTAL: 200.00

61960 10/13/2020 PRTD 1152 NGS-MEDICARE RLIL-19-1296:1 09/16/2020 101220 393.75 Invoice: RLIL-19-1296:1 AMB RFND-SCHWARTZ 393.75 01 46550 AMBULANCE SVC

CHECK 61960 TOTAL: 393.75

61961 10/13/2020 PRTD 1037 PITA PITA MEDITERRANEAN GRILL TAX INCENTIVE YR 1 09/17/2020 101220 2,980.24 Invoice: TAX INCENTIVE YR 1 FIRST YEAR F & B REBATE PER ORD 18-19 2,980.24 01 41160 FOOD & BEVERAGE TAX

CHECK 61961 TOTAL: 2,980.24

61962 10/13/2020 PRTD 2363 ROBERT BROWN 14335 10/05/2020 101220 93.69 Invoice: 14335 UB 9946450 2183 ADAMS 93.69 20 13250 ACCTS RCVBLE - BILLED WATER

CHECK 61962 TOTAL: 93.69

61963 10/13/2020 PRTD 2351 SAFEGUARD BASEMENT TECH PPL200143 10/02/2020 101220 100.00 Invoice: PPL200143 PPL200143 2102 SOUTH ST 100.00 08 26010 ESCROW - SURETY DEPOSITS

SAFEGUARD BASEMENT TECH PBL200341 10/02/2020 101220 100.00 Invoice: PBL200341 PBL200341 5033 OLD PLUM GROVE RD 100.00 08 26010 ESCROW - SURETY DEPOSITS

CHECK 61963 TOTAL: 200.00

61964 10/13/2020 PRTD 2355 MAREK SREDNIAWA PDW200027 10/02/2020 101220 500.00 Invoice: PDW200027 PDW200027 5143 OLD PLUM GROVE RD 500.00 08 26010 ESCROW - SURETY DEPOSITS

CHECK 61964 TOTAL: 500.00

61965 10/13/2020 PRTD 1437 SUNRUN INSTALLATION SERVICES INC PBL200353 10/02/2020 101220 50.00 Invoice: PBL200353 PBL200353 2304 MALLORY CT 50.00 08 26010 ESCROW - SURETY DEPOSITS

WARRANT - 10/13/2020 - REFUNDS

10/06/2020 10:35 |City of Rolling Meadows |P 6 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb

CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______

CHECK 61965 TOTAL: 50.00

61966 10/13/2020 PRTD 2361 YOSHIKAZU TAMURA 14333 10/05/2020 101220 28.90 Invoice: 14333 UB 5530490 5580 LAVENDER 28.90 20 13250 ACCTS RCVBLE - BILLED WATER

CHECK 61966 TOTAL: 28.90

NUMBER OF CHECKS 37 *** CASH ACCOUNT TOTAL *** 12,777.57

COUNT AMOUNT ______TOTAL PRINTED CHECKS 37 12,777.57

*** GRAND TOTAL *** 12,777.57

WARRANT - 10/13/2020 - REFUNDS

10/06/2020 10:35 |City of Rolling Meadows |P 7 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb JOURNAL ENTRIES TO BE CREATED CLERK: AusterladeD

YEAR PER JNL SRC ACCOUNT ACCOUNT DESC T OB DEBIT CREDIT EFF DATE JNL DESC REF 1 REF 2 REF 3 LINE DESC ______2020 10 64 APP 08-20000 ACCOUNTS PAYABLE 7,975.00 10/13/2020 101220 R1013A AP CASH DISBURSEMENTS JOURNAL APP 99-10001 CASH - GROUP ACCOUNT (AP CASH) 12,777.57 10/13/2020 101220 R1013A AP CASH DISBURSEMENTS JOURNAL APP 20-20000 ACCOUNTS PAYABLE 712.57 10/13/2020 101220 R1013A AP CASH DISBURSEMENTS JOURNAL APP 01-20000 ACCOUNTS PAYABLE 4,090.00 10/13/2020 101220 R1013A AP CASH DISBURSEMENTS JOURNAL ______GENERAL LEDGER TOTAL 12,777.57 12,777.57

APP 99-08001 DUE TO DUE FROM ESCROW FUND 7,975.00 10/13/2020 101220 R1013A APP 08-10001 CASH - GROUP ACCOUNT (AP CASH) 7,975.00 10/13/2020 101220 R1013A APP 99-20001 DUE TO DUE FROM UTILITIES FUND 712.57 10/13/2020 101220 R1013A APP 20-10001 CASH - GROUP ACCOUNT (AP CASH) 712.57 10/13/2020 101220 R1013A APP 99-01001 DUE TO GENERAL FUND 4,090.00 10/13/2020 101220 R1013A APP 01-10001 CASH - GROUP ACCOUNT (AP CASH) 4,090.00 10/13/2020 101220 R1013A ______SYSTEM GENERATED ENTRIES TOTAL 12,777.57 12,777.57

______JOURNAL 2020/10/64 TOTAL 25,555.14 25,555.14

WARRANT - 10/13/2020 - REFUNDS

10/06/2020 10:35 |City of Rolling Meadows |P 8 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb JOURNAL ENTRIES TO BE CREATED

FUND YEAR PER JNL EFF DATE DEBIT CREDIT ACCOUNT ACCOUNT DESCRIPTION ______01 GENERAL FUND 2020 10 64 10/13/2020 01-10001 CASH - GROUP ACCOUNT (AP CASH) 4,090.00 01-20000 ACCOUNTS PAYABLE 4,090.00 ______FUND TOTAL 4,090.00 4,090.00

08 ESCROW FUND 2020 10 64 10/13/2020 08-10001 CASH - GROUP ACCOUNT (AP CASH) 7,975.00 08-20000 ACCOUNTS PAYABLE 7,975.00 ______FUND TOTAL 7,975.00 7,975.00

20 UTILITIES FUND 2020 10 64 10/13/2020 20-10001 CASH - GROUP ACCOUNT (AP CASH) 712.57 20-20000 ACCOUNTS PAYABLE 712.57 ______FUND TOTAL 712.57 712.57

99 TREASURY FUND 2020 10 64 10/13/2020 99-01001 DUE TO GENERAL FUND 4,090.00 99-08001 DUE TO DUE FROM ESCROW FUND 7,975.00 99-10001 CASH - GROUP ACCOUNT (AP CASH) 12,777.57 99-20001 DUE TO DUE FROM UTILITIES FUND 712.57 ______FUND TOTAL 12,777.57 12,777.57

WARRANT - 10/13/2020 - REFUNDS

10/06/2020 10:35 |City of Rolling Meadows |P 9 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb JOURNAL ENTRIES TO BE CREATED

FUND DUE TO DUE FROM

______01 GENERAL FUND 4,090.00 08 ESCROW FUND 7,975.00 20 UTILITIES FUND 712.57 99 TREASURY FUND 12,777.57 ______TOTAL 12,777.57 12,777.57

** END OF REPORT - Generated by Austerlade, Debra **

WARRANT - 10/13/2020 - CITY EXPENSES

10/06/2020 10:36 |City of Rolling Meadows |P 1 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb

CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______61967 10/13/2020 PRTD 324 A B C HUMANE WILDLIFE CONTROL & P 295968 07/07/2020 101320 350.00 Invoice: 295968 ANIMAL CONTROL/RACCOONS/BAT 350.00 01303010 54860 ANIMAL CONTROL

CHECK 61967 TOTAL: 350.00

61968 10/13/2020 PRTD 539 ADMINISTRATIVE CONSULTING SPECIAL 1417 10/01/2020 101320 12,000.00 Invoice: 1417 FY21 GRANT CONSULTANT CONTRACT 12,000.00 01 17900 PREPAID EXPENSES

CHECK 61968 TOTAL: 12,000.00

61969 10/13/2020 PRTD 487 ADVANCED DISPOSAL RM TSF- F4 T40002473698 08/31/2020 20201557 101320 2,699.17 Invoice: T40002473698 RESIDENTIAL REFUSE SWAP 2,699.17 16705045 54225 DUMP FEES

ADVANCED DISPOSAL RM TSF- F4 F40000034300 08/31/2020 20201516 101320 4,489.51 Invoice: F40000034300 DUMPING SWEEPER DEBRIS 1,000.00 01707020 54900 DISPOSAL/DEBRIS AND WASTE 3,489.51 16705045 54225 DUMP FEES

CHECK 61969 TOTAL: 7,188.68

61970 10/13/2020 PRTD 13 AEREX PEST CONTROL SERVICES 2362093 09/25/2020 20201662 101320 54.00 Invoice: 2362093 PEST CONTROL / 2455 PLUM GROVE / INVOICE 2362093 54.00 33705050 54610 PROFESSIONAL SERVICES

CHECK 61970 TOTAL: 54.00

61971 10/13/2020 PRTD 14 AETNA TRUCK PARTS INC 663466 09/09/2020 20201580 101320 146.27 Invoice: 663466 FILTERS FOR STOCK 146.27 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

AETNA TRUCK PARTS INC 663467 09/09/2020 20201579 101320 47.32 Invoice: 663467 FILTERS FOR STOCK 47.32 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

AETNA TRUCK PARTS INC 663774 09/17/2020 20201569 101320 243.99 Invoice: 663774 FILTERS FOR STOCK 243.99 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

AETNA TRUCK PARTS INC 663683 09/15/2020 20201573 101320 72.03 Invoice: 663683 FILTERS AND BULBS FOR STOCK 72.03 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

AETNA TRUCK PARTS INC 663997 09/22/2020 20201624 101320 41.92 Invoice: 663997 FILTER FOR STOCK 41.92 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

WARRANT - 10/13/2020 - CITY EXPENSES

10/06/2020 10:36 |City of Rolling Meadows |P 2 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb

CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______

AETNA TRUCK PARTS INC 664049 09/23/2020 20201620 101320 204.58 Invoice: 664049 FILTERS FOR STOCK 204.58 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

AETNA TRUCK PARTS INC 663222 09/02/2020 20201698 101320 250.25 Invoice: 663222 FILTERS FOR STOCK 250.25 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

CHECK 61971 TOTAL: 1,006.36

61972 10/13/2020 PRTD 18 AIR ONE EQUIPMENT INC 160883 09/24/2020 20201658 101320 1,065.00 Invoice: 160883 FIREFIGHTING HELMETS 1,065.00 01404010 56100 UNIFORMS & CLOTHING

CHECK 61972 TOTAL: 1,065.00

61973 10/13/2020 PRTD 28 AMAZON CAPITAL SERVICES INC 1WVK-HDMD-HRJT 09/16/2020 20201560 101320 153.75 Invoice: 1WVK-HDMD-HRJT COMPUTER SUPPLIES 153.75 01252500 56215 COMPUTER SUPPLIES

CHECK 61973 TOTAL: 153.75

61974 10/13/2020 PRTD 42 AMERICAN PUBLIC WORKS ASSOCIATION 22826/2020-2021 09/02/2020 20201561 101320 1,400.00 Invoice: 22826/2020-2021 APWA RENEWAL 12/1/20 - 11/30/2021 466.66 01 17900 PREPAID EXPENSES 233.34 01707000 54630 DUES AND SUBSCRIPTIONS 466.66 20 17900 PREPAID EXPENSES 233.34 20705030 54630 DUES AND SUBSCRIPTIONS

CHECK 61974 TOTAL: 1,400.00

61975 10/13/2020 PRTD 31 AMERIGAS-PALATINE 672183983 09/22/2020 20201626 101320 32.55 Invoice: 672183983 PROPANE GAS FOR FORK LIFT RM003 32.55 14705015 56250 GASOLINE/FUEL

CHECK 61975 TOTAL: 32.55

61976 10/13/2020 PRTD 889 APEX LANDSCAPING 84006 08/31/2020 101320 585.00 Invoice: 84006 MOWING - 5601 SILENTBROOK 585.00 01707010 54611 OTHER SERVICES

CHECK 61976 TOTAL: 585.00

WARRANT - 10/13/2020 - CITY EXPENSES

10/06/2020 10:36 |City of Rolling Meadows |P 3 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb

CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______

61977 10/13/2020 PRTD 51 ASSOCIATED TECHNICAL SERVICES 32973 09/21/2020 20201617 101320 794.50 Invoice: 32973 ATS PIN POINT LEAK AT 6 HAMPTON ON AURBURN 794.50 20705030 54610 PROFESSIONAL SERVICES

ASSOCIATED TECHNICAL SERVICES 32749 07/14/2020 20201645 101320 663.00 Invoice: 32749 ATS LEAK AT SARATOGA CONDO 5550 ASTOR 663.00 20705030 54610 PROFESSIONAL SERVICES

ASSOCIATED TECHNICAL SERVICES 32992 09/24/2020 20201673 101320 656.00 Invoice: 32992 4700 BARKER AVE., NEAR POND ATS PIN POINT BREAK 656.00 20705030 54610 PROFESSIONAL SERVICES

CHECK 61977 TOTAL: 2,113.50

61978 10/13/2020 PRTD 53 ATLAS BOBCAT LLC QA5074 08/20/2020 20201050 101320 16,000.00 Invoice: QA5074 RES # 20-R-64 PURCHASE OF A PAVING TRAILER 16,000.00 25705025 60036 EQUIPMENT - PUBLIC WORKS

CHECK 61978 TOTAL: 16,000.00

61979 10/13/2020 PRTD 59 AUTO TECH CENTERS INC 305647 08/31/2020 20201526 101320 359.04 Invoice: 305647 TIRES FOR T369 STREET DIVISION PICK UP TRUCK 359.04 14705015 56255 TIRES

AUTO TECH CENTERS INC 305165 08/06/2020 20201697 101320 93.25 Invoice: 305165 SCRAP TIRES 93.25 14705015 56255 TIRES

CHECK 61979 TOTAL: 452.29

61980 10/13/2020 PRTD 785 AUTOMATIC BUILDING CONTROLS LLC 11267 09/01/2020 20201564 101320 1,960.00 Invoice: 11267 BAS HVAC CONTROL SERVICE CONTRACT / CITY HALL 1,960.00 33705050 54610 PROFESSIONAL SERVICES

AUTOMATIC BUILDING CONTROLS LLC SD5380 09/28/2020 101320 1,007.89 Invoice: SD5380 HVAC CONTROL REPAIRS - (1) (CITY HALL / INVOICE SD 1,007.89 33705050 54640 OUTSIDE REPAIR AND MAINTENANCE

CHECK 61980 TOTAL: 2,967.89

61981 10/13/2020 PRTD 60 AVI SYSTEMS INC 88700290 09/30/2020 20201715 101320 4,078.00 Invoice: 88700290 AVI EQUIPMENT 4,078.00 25255025 60006 EQUIPMENT - IT

CHECK 61981 TOTAL: 4,078.00

WARRANT - 10/13/2020 - CITY EXPENSES

10/06/2020 10:36 |City of Rolling Meadows |P 4 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb

CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______

61982 10/13/2020 PRTD 405 BOB ROHRMAN'S SCHAUMBURG FORD 101534 08/31/2020 20201559 101320 1,709.40 Invoice: 101534 GEAR ASSEMBLY FOR C804 POLICE VEHICLE 1,709.40 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

BOB ROHRMAN'S SCHAUMBURG FORD CM101534/CREDIT 09/14/2020 101320 -400.00 Invoice: CM101534/CREDIT CREDIT/CORE CHARGE/IN REF TO INV # 101534 -400.00 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

BOB ROHRMAN'S SCHAUMBURG FORD 101464 08/27/2020 20201539 101320 203.77 Invoice: 101464 BODY CONTROL MODULE FRO FD626 AMBULANCE 203.77 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

BOB ROHRMAN'S SCHAUMBURG FORD 101501 08/28/2020 20201536 101320 163.14 Invoice: 101501 FUEL FILLER PIPE FOR C180 POLICE VEHICLE 163.14 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

BOB ROHRMAN'S SCHAUMBURG FORD 101502 08/28/2020 20201537 101320 271.44 Invoice: 101502 SENSOR FOR T350 SEWER DIVISION UTILITY TRUCK 271.44 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

BOB ROHRMAN'S SCHAUMBURG FORD 101692 09/15/2020 20201566 101320 268.27 Invoice: 101692 RADIATOR HOSE AND ANTIFREEZE FOR FD625 AMBULANCE 268.27 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

BOB ROHRMAN'S SCHAUMBURG FORD 101460 08/27/2020 20201571 101320 59.44 Invoice: 101460 HOUSING FOR C180 POLICE VEHICLE 59.44 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

BOB ROHRMAN'S SCHAUMBURG FORD 101429 08/24/2020 20201615 101320 129.03 Invoice: 101429 TUBE FOR FD626 AMBULANCE 129.03 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

BOB ROHRMAN'S SCHAUMBURG FORD 101813 09/23/2020 20201625 101320 601.35 Invoice: 101813 EXHAUST MANIFOLD AND CONVERTER FOR C180 POLICE 601.35 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

BOB ROHRMAN'S SCHAUMBURG FORD 101854 09/28/2020 20201686 101320 790.86 Invoice: 101854 CONVERTER FOR C180 POLICE VEHICLE 790.86 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

CHECK 61982 TOTAL: 3,796.70

61983 10/13/2020 PRTD 963 B & F CONSTRUCTION CODE SERVICES 54425 09/01/2020 101320 750.00 Invoice: 54425 600 HICKS BUILDING REVIEW PBL200592 750.00 01707010 54610 PROFESSIONAL SERVICES

B & F CONSTRUCTION CODE SERVICES 54454 09/04/2020 101320 214.00 Invoice: 54454 600 HICKS BUILDING REVIEW - PBL200480 214.00 01707010 54610 PROFESSIONAL SERVICES

WARRANT - 10/13/2020 - CITY EXPENSES

10/06/2020 10:36 |City of Rolling Meadows |P 5 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb

CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______CHECK 61983 TOTAL: 964.00

61984 10/13/2020 PRTD 83 BUSCH AUTO SERVICE CENTER I025997 08/27/2020 20201535 101320 65.00 Invoice: I025997 ALIGNMENT FOR C183 POLICE VEHICLE 65.00 14705015 54640 OUTSIDE REPAIR AND MAINTENANCE

CHECK 61984 TOTAL: 65.00

61985 10/13/2020 PRTD 88 CASEY EQUIPMENT COMPANY INC C21903 03/06/2020 20201616 101320 141.67 Invoice: C21903 COUPLING FOR T344 BACKHOE SEWER DIVISION 141.67 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

CASEY EQUIPMENT COMPANY INC P01120 09/16/2020 20201632 101320 752.40 Invoice: P01120 BLADES FOR T344 BACKHOE SEWER DIVISION 752.40 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

CHECK 61985 TOTAL: 894.07

61986 10/13/2020 PRTD 96 CHICAGO COMMUNICATIONS LLC 321878 09/10/2020 101320 875.00 Invoice: 321878 RADIO REPAIR 875.00 01303010 54640 OUTSIDE REPAIR AND MAINTENANCE

CHECK 61986 TOTAL: 875.00

61987 10/13/2020 PRTD 97 CHICAGO PARTS & SOUND 1-0158543 08/24/2020 20201545 101320 331.07 Invoice: 1-0158543 AIR CONDITIONING COMPRESSOR FOR C184 331.07 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

CHECK 61987 TOTAL: 331.07

61988 10/13/2020 PRTD 95 CHICAGOLAND PAVING CONTRACTORS IN 204901-F 09/15/2020 20200809 101320 70,428.50 Invoice: 204901-F RES # 20-R-55 2020 ANNUAL PAVEMENT PATCHING 70,428.50 61705010 54640 OUTSIDE REPAIR AND MAINTENANCE

CHECK 61988 TOTAL: 70,428.50

61989 10/13/2020 PRTD 82 CHRISTOPHER B BURKE ENGINEERING L 160572 09/04/2020 20201565 101320 1,035.00 Invoice: 160572 ENG SERVICE / BRIDGE LOADING 1,035.00 61705010 60020 IMPROVEMENTS NOT TO BUILDINGS

CHRISTOPHER B BURKE ENGINEERING L 160574 09/04/2020 101320 555.00 Invoice: 160574 1200 HICKS TRAFFIC REVIEW - PBL200316 555.00 01707010 54610 PROFESSIONAL SERVICES

CHRISTOPHER B BURKE ENGINEERING L 160575 09/04/2020 101320 90.00 Invoice: 160575 5250 SUNSET NPDES INSPECTION - PBL200225

WARRANT - 10/13/2020 - CITY EXPENSES

10/06/2020 10:36 |City of Rolling Meadows |P 6 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb

CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______90.00 01707010 54610 PROFESSIONAL SERVICES

CHRISTOPHER B BURKE ENGINEERING L 160577 09/04/2020 101320 90.00 Invoice: 160577 4530 FAIRFAX NPDES INSPECTION - PBL200002 90.00 01707010 54610 PROFESSIONAL SERVICES

CHRISTOPHER B BURKE ENGINEERING L 160578 09/04/2020 101320 90.00 Invoice: 160578 4560 FAIRFAX NPDES INSPECTION - PBL200003 90.00 01707010 54610 PROFESSIONAL SERVICES

CHRISTOPHER B BURKE ENGINEERING L 161172 10/02/2020 20200152 101320 2,500.00 Invoice: 161172 RES 19-R-129 - 2020 MONTHLY ENGINEERING SERVICES 2,500.00 01909000 54619 ENGINEERING SERVICES

CHRISTOPHER B BURKE ENGINEERING L 161173 10/02/2020 20201064 101320 1,071.00 Invoice: 161173 ENG SRVC NORTHWEST INDUSTRIAL AREA DRAINAGE STUDY 1,071.00 20705040 54610 PROFESSIONAL SERVICES

CHRISTOPHER B BURKE ENGINEERING L 161174 10/02/2020 20191721 101320 2,387.52 Invoice: 161174 19-R-92 - PRELIM ENG - HICKS BIKE PATH 2,387.52 61705010 60020 IMPROVEMENTS NOT TO BUILDINGS

CHRISTOPHER B BURKE ENGINEERING L 161175 10/02/2020 20200431 101320 4,602.00 Invoice: 161175 20-R-25/ALGON&NEW WILKE RD/INTERSECTION IMPROVEMEN 4,602.00 61705010 60020 IMPROVEMENTS NOT TO BUILDINGS

CHRISTOPHER B BURKE ENGINEERING L 161176 10/02/2020 20200493 101320 733.30 Invoice: 161176 RES # 20-R-29 2020 STREET RESURFACING - ENGINEERIN 733.30 61705010 60080 ANNUAL STREET PROGRAM

CHECK 61989 TOTAL: 13,153.82

61990 10/13/2020 PRTD 82 CHRISTOPHER B BURKE ENGINEERING L 161177 10/02/2020 20200724 101320 11,733.00 Invoice: 161177 RES # 20-R-39 2020 STREET RECONSTRUCT - ENGINEERIN 11,733.00 61705010 60020 IMPROVEMENTS NOT TO BUILDINGS

CHRISTOPHER B BURKE ENGINEERING L 161178 10/02/2020 20201190 101320 19,213.00 Invoice: 161178 RES # 20-R-52 2020 CDBG ARBOR DRIVE - ENGINEERING 19,213.00 61705010 60020 IMPROVEMENTS NOT TO BUILDINGS

CHRISTOPHER B BURKE ENGINEERING L 161179 10/02/2020 20201450 101320 276.00 Invoice: 161179 2020 GENERAL DRAINAGE SERVICES #3 SEPT-DEC 2020 276.00 20705040 54610 PROFESSIONAL SERVICES

CHRISTOPHER B BURKE ENGINEERING L 161180 10/02/2020 101320 828.00 Invoice: 161180 NPDES PERMIT RENEWAL LETTER 828.00 20705040 54611 OTHER SERVICES

CHRISTOPHER B BURKE ENGINEERING L 161181 10/02/2020 20200729 101320 613.75 Invoice: 161181 2020 TRAFFIC REVIEW COMMITTEE MEETINGS 613.75 61705010 54610 PROFESSIONAL SERVICES

WARRANT - 10/13/2020 - CITY EXPENSES

10/06/2020 10:36 |City of Rolling Meadows |P 7 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb

CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______

CHECK 61990 TOTAL: 32,663.75

61991 10/13/2020 PRTD 99 CIORBA GROUP 0025142 09/14/2020 20200507 101320 2,681.30 Invoice: 0025142 20-R-33 ARBOR DR CONS ENG 2,681.30 20705030 60020 IMPROVEMENTS NOT TO BUILDINGS

CHECK 61991 TOTAL: 2,681.30

61992 10/13/2020 PRTD 101 CITY OF ROLLING MEADOWS SEPT 2020 10/01/2020 20201717 101320 1,890.87 Invoice: SEPT 2020 SEPT 2020 UTILITIES 1,883.11 01707000 54290 UTILITIES 7.76 01808000 54290 UTILITIES

CHECK 61992 TOTAL: 1,890.87

61993 10/13/2020 PRTD 777 CITY OF ROLLING MEADOWS PC091720 09/17/2020 20201605 101320 664.25 Invoice: PC091720 SEPT 2020 PETTY CASH 25.06 01101020 54250 TRAVEL AND LODGING 33.91 01101020 56220 OPERATING SUPPLIES 55.08 01101070 59812 COMMUNITY EVENTS 263.32 01202000 54250 TRAVEL AND LODGING 113.14 01909000 54610 PROFESSIONAL SERVICES 55.45 01909000 54618 COVID EXPENSES 118.29 01909000 56210 OFFICE SUPPLIES

CHECK 61993 TOTAL: 664.25

61994 10/13/2020 PRTD 683 CLEARVIEW TREE SERVICE 2850 09/14/2020 20201396 101320 3,040.00 Invoice: 2850 HAULING SPOIL FROM EXCAVATIONS CLEARVIEW 3,040.00 20705035 54900 DISPOSAL / DEBRIS AND WASTE

CHECK 61994 TOTAL: 3,040.00

61995 10/13/2020 PRTD 107 COMCAST 0443578 091820-1017209/11/2020 101320 163.35 Invoice: 0443578 091820-10172 CAMERAS 3240 KIRCHOFF 163.35 04005005 54300 TELECOMMUNICATIONS

CHECK 61995 TOTAL: 163.35

61996 10/13/2020 PRTD 1706 COMCAST CABLE COMMUNICATIONS INC 0001400/OCT 2020 09/25/2020 20201710 101320 8.44 Invoice: 0001400/OCT 2020 COMCAST / PUBLIC WORKS 8.44 01707000 54290 UTILITIES

WARRANT - 10/13/2020 - CITY EXPENSES

10/06/2020 10:36 |City of Rolling Meadows |P 8 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb

CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______CHECK 61996 TOTAL: 8.44

61997 10/13/2020 PRTD 516 COMED 0328167077/AUG 2020 09/17/2020 101320 77.24 Invoice: 0328167077/AUG 2020 POND AERATORS (8/17/20-9/16/20) 2900 FOX LN 77.24 20705030 54290 UTILITIES

COMED 0141163000/AUG 2020 09/16/2020 101320 68.83 Invoice: 0141163000/AUG 2020 JWP WEST (8/14/20-9/15/20) 2410 HICKS RD 68.83 61705010 54290 UTILITIES

COMED 2995013013/SEPT 202009/28/2020 101320 29.74 Invoice: 2995013013/SEPT 2020 JWP 6 PED LIGHTS(8/26/20-9/25/20) 29.74 61705010 54290 UTILITIES

COMED 0199113169/SEPT 202009/28/2020 101320 672.20 Invoice: 0199113169/SEPT 2020 PUMP STATION #1 (8/27/20-9/28/20) 672.20 20705030 54290 UTILITIES

COMED 5126139003/SEPT 202009/28/2020 101320 17.85 Invoice: 5126139003/SEPT 2020 GATEWAY PARK (8/26/20-9/25/20) 17.85 61705010 54290 UTILITIES

COMED 1875162209/SEPT 202009/28/2020 101320 34.02 Invoice: 1875162209/SEPT 2020 PRV #3 4205 W FRONTGE 8/28/20-9/28/20 34.02 61705010 54290 UTILITIES

CHECK 61997 TOTAL: 899.88

61998 10/13/2020 PRTD 516 COMED 0732076014/AUG 2020 09/16/2020 101320 876.66 Invoice: 0732076014/AUG 2020 UNMETERED ST LITES/TRAF SIGNAL (8/12/20-9/16/20) 876.66 61705010 54290 UTILITIES

COMED 0407161031/SEPT 202009/30/2020 101320 6,815.69 Invoice: 0407161031/SEPT 2020 WATER FACILITIES 8/4/20-9/25/20 6,815.69 20705030 54290 UTILITIES

CHECK 61998 TOTAL: 7,692.35

61999 10/13/2020 PRTD 110 COMPUTERIZED FLEET ANALYSIS INC 14281 12/02/2019 20200322 101320 2,995.00 Invoice: 14281 DIAGNOSTIC SUBSCRIPTION 2,995.00 14705015 54610 PROFESSIONAL SERVICES

CHECK 61999 TOTAL: 2,995.00

62000 10/13/2020 PRTD 652 CORE & MAIN M674666 08/10/2020 20201150 101320 1,765.00 Invoice: M674666 B-BOX KEYS 1,765.00 20705030 57280 REPAIR & MAINTENANCE SUPPLIES

WARRANT - 10/13/2020 - CITY EXPENSES

10/06/2020 10:36 |City of Rolling Meadows |P 9 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb

CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______CHECK 62000 TOTAL: 1,765.00

62001 10/13/2020 PRTD 2195 CT MECHANICAL LLC 4897-1in 09/25/2020 20201521 101320 12,500.00 Invoice: 4897-1in RESOLUTION 20-R-88 AIR FILTRATION SYSTEM INSTALLAT 12,500.00 01909000 54618 COVID EXPENSES

CHECK 62001 TOTAL: 12,500.00

62002 10/13/2020 PRTD 125 CUTLER WORKWEAR 141319 09/18/2020 20201589 101320 71.98 Invoice: 141319 SAFETY UNIFORMS /#615 71.98 16705045 56100 SUPPLIES UNIFORMS & CLOTHING

CUTLER WORKWEAR 141069 09/11/2020 20201604 101320 149.37 Invoice: 141069 SAFETY UNIFORMS #614 149.37 16705045 56100 SUPPLIES UNIFORMS & CLOTHING

CUTLER WORKWEAR 141683 09/28/2020 20201674 101320 160.15 Invoice: 141683 STEEL TOE SAFETY WORK BOOTS, AND WORK JEANS/#807 160.15 20705035 56100 SUPPLIES UNIFORMS & CLOTHING

CUTLER WORKWEAR 141513 09/23/2020 20201670 101320 201.55 Invoice: 141513 SAFETY UNIFORMS #612 201.55 16705045 56100 SUPPLIES UNIFORMS & CLOTHING

CHECK 62002 TOTAL: 583.05

62003 10/13/2020 PRTD 2046 DACRA TECH LLC 2020-328 09/30/2020 20201704 101320 1,500.00 Invoice: 2020-328 SEPT 20 SOFTWARE SERVICE 1,500.00 04005005 54610 PROFESSIONAL SERVICES

CHECK 62003 TOTAL: 1,500.00

62004 10/13/2020 PRTD 131 DELL MARKETING LP 10427832843 09/30/2020 20201591 101320 2,169.75 Invoice: 10427832843 DOCKING STATIONS 2,169.75 01252500 56215 COMPUTER SUPPLIES

DELL MARKETING LP 10428198400 10/02/2020 20201646 101320 34,688.88 Invoice: 10428198400 2020 DESKTOP REPLACEMENTS 34,688.88 25255025 60006 EQUIPMENT - IT

DELL MARKETING LP 10428651997 10/05/2020 20201592 101320 1,064.14 Invoice: 10428651997 ALL IN ONE DESKTOP 1,064.14 01252500 56215 COMPUTER SUPPLIES

CHECK 62004 TOTAL: 37,922.77

WARRANT - 10/13/2020 - CITY EXPENSES

10/06/2020 10:36 |City of Rolling Meadows |P 10 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb

CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______

62005 10/13/2020 PRTD 1090 CHRISTOPHER DON 092920 09/29/2020 101320 108.64 Invoice: 092920 K9 SCAR FOOD & GROOMING REIMBURSEMENT 108.64 01303000 54240 PD OUTREACH CONTRACTUAL

CHECK 62005 TOTAL: 108.64

62006 10/13/2020 PRTD 137 DOWN TO EARTH LANDSCAPING LLC 56167 09/16/2020 20201669 101320 80.00 Invoice: 56167 DISPOSAL OF LOGS 80.00 61705010 54900 DISPOSAL / DEBRIS AND WASTE

DOWN TO EARTH LANDSCAPING LLC 56166 09/16/2020 20201669 101320 80.00 Invoice: 56166 DISPOSAL OF LOGS 80.00 61705010 54900 DISPOSAL / DEBRIS AND WASTE

CHECK 62006 TOTAL: 160.00

62007 10/13/2020 PRTD 2044 ECO CLEAN MAINTENANCE INC 8826 07/02/2020 20200324 101320 4,167.00 Invoice: 8826 20-R-05 2020 /JUNE 2020 JANITORIAL SERVICE 4,167.00 33705050 54920 CLEANING SERVICES

ECO CLEAN MAINTENANCE INC 8887 07/30/2020 20200324 101320 4,167.00 Invoice: 8887 20-R-05 2020 /JULY 2020 JANITORIAL SERVICE 4,167.00 33705050 54920 CLEANING SERVICES

ECO CLEAN MAINTENANCE INC 8975 08/28/2020 20200324 101320 4,167.00 Invoice: 8975 20-R-05 2020 / AUG 2020 JANITORIAL SERVICE 4,167.00 33705050 54920 CLEANING SERVICES

CHECK 62007 TOTAL: 12,501.00

62008 10/13/2020 PRTD 555 EJ EQUIPMENT INC P25263 09/16/2020 20201572 101320 104.16 Invoice: P25263 LOCK HANDLE FOR T328 TRACKLESS PLOW 104.16 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

CHECK 62008 TOTAL: 104.16

62009 10/13/2020 PRTD 921 ESA MANAGEMENT Q3 2020 10/01/2020 101320 366.30 Invoice: Q3 2020 QUARTERLY TAX SHARING 366.30 01909000 54616 TAX SHARING

CHECK 62009 TOTAL: 366.30

62010 10/13/2020 PRTD 153 FACTORY CLEANING EQUIPMENT INC 136618 09/17/2020 20201570 101320 449.80 Invoice: 136618 REPAIR TO FLOOR SCRUBBER 449.80 14705015 54640 OUTSIDE REPAIR AND MAINTENANCE

WARRANT - 10/13/2020 - CITY EXPENSES

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CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______CHECK 62010 TOTAL: 449.80

62011 10/13/2020 PRTD 159 FIRE CATT LLC 8645 08/27/2020 20201515 101320 4,418.88 Invoice: 8645 FIRE HOSE TESTING 4,418.88 01404010 54610 PROFESSIONAL SERVICES

CHECK 62011 TOTAL: 4,418.88

62012 10/13/2020 PRTD 158 FIRE SERVICE INC 20601 08/28/2020 20201531 101320 653.60 Invoice: 20601 GAUGES FOR FIRE PUMP PANELS 653.60 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

CHECK 62012 TOTAL: 653.60

62013 10/13/2020 PRTD 163 FLEET SAFETY SUPPLY 75471 08/20/2020 20201587 101320 191.43 Invoice: 75471 CHARGEGUARD FOR POLICE VEHICLES 191.43 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

FLEET SAFETY SUPPLY 75570 09/04/2020 20201576 101320 153.46 Invoice: 75570 CABLE FOR C189 POLICE VEHICLE 153.46 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

FLEET SAFETY SUPPLY 75674 09/22/2020 20201685 101320 446.51 Invoice: 75674 CONNECTORS FOR AUTO EJECTS 446.51 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

CHECK 62013 TOTAL: 791.40

62014 10/13/2020 PRTD 169 GARVEY'S OFFICE PRODUCTS INC PINV1974128 09/16/2020 101320 182.46 Invoice: PINV1974128 SUPPLIES 182.46 01303000 56210 OFFICE SUPPLIES

GARVEY'S OFFICE PRODUCTS INC PINV1972213 09/11/2020 101320 134.31 Invoice: PINV1972213 SUPPLIES 134.31 01303000 56210 OFFICE SUPPLIES

CHECK 62014 TOTAL: 316.77

62015 10/13/2020 PRTD 183 GRAINGER 9663422914 09/24/2020 20201709 101320 8.27 Invoice: 9663422914 HVAC FAN BELTS / PUBLIC WORKS 8.27 33705050 57280 REPAIR & MAINTENANCE SUPPLIES

CHECK 62015 TOTAL: 8.27

WARRANT - 10/13/2020 - CITY EXPENSES

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CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______

62016 10/13/2020 PRTD 1460 GREAT LAKES CONCRETE LLC 240264 09/23/2020 20201609 101320 147.84 Invoice: 240264 24X24 INLET EMERSON /FOREST AVE. 147.84 20705040 57280 REPAIR & MAINTENANCE SUPPLIES

CHECK 62016 TOTAL: 147.84

62017 10/13/2020 PRTD 185 GRIVAS KRAUSE ASSOCIATES LTD 200176-2 09/14/2020 101320 330.00 Invoice: 200176-2 1319 GOLF STRUCTURAL REVIEW - PBL200176 330.00 01707010 54610 PROFESSIONAL SERVICES

GRIVAS KRAUSE ASSOCIATES LTD 200480-2 09/09/2020 101320 330.00 Invoice: 200480-2 600 HICKS SSTRUCTURAL REVIEW PBL200480 330.00 01707010 54610 PROFESSIONAL SERVICES

CHECK 62017 TOTAL: 660.00

62018 10/13/2020 PRTD 420 HANSON HARDWARE INC 79677 09/16/2020 20201574 101320 21.99 Invoice: 79677 MEASURING TAPE 21.99 61705010 56230 SMALL TOOLS AND EQUIPMENT

HANSON HARDWARE INC 79736 09/21/2020 20201601 101320 16.98 Invoice: 79736 SMALL HAND TOOLS 16.98 20705035 56230 SMALL TOOLS AND EQUIPMENT

HANSON HARDWARE INC 79717 09/19/2020 20201655 101320 25.74 Invoice: 79717 SMALL TOOLS 25.74 01404010 56230 SMALL TOOLS AND EQUIPMENT

HANSON HARDWARE INC 79808 09/29/2020 20201695 101320 11.99 Invoice: 79808 PLUMBING / CITY HALL 11.99 33705050 57280 REPAIR & MAINTENANCE SUPPLIES

CHECK 62018 TOTAL: 76.70

62019 10/13/2020 PRTD 192 HEALY ASPHALT CO LLC 25105 09/10/2020 20200725 101320 6,501.00 Invoice: 25105 RES # 20-R- 2020 PURCHASE OF ASPHALT 6,501.00 61705010 56220 OPERATING SUPPLIES

HEALY ASPHALT CO LLC 25143 09/14/2020 20200725 101320 515.00 Invoice: 25143 RES # 20-R- 2020 PURCHASE OF ASPHALT 515.00 61705010 56220 OPERATING SUPPLIES

HEALY ASPHALT CO LLC 25185 09/16/2020 20200725 101320 1,030.50 Invoice: 25185 RES # 20-R- 2020 PURCHASE OF ASPHALT 1,030.50 61705010 56220 OPERATING SUPPLIES

HEALY ASPHALT CO LLC 25167 09/15/2020 20200725 101320 1,770.00 Invoice: 25167 RES # 20-R- 2020 PURCHASE OF ASPHALT

WARRANT - 10/13/2020 - CITY EXPENSES

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CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______1,770.00 61705010 56220 OPERATING SUPPLIES

HEALY ASPHALT CO LLC 25276 09/22/2020 20201702 101320 547.00 Invoice: 25276 RES # 20-R- 2020 PURCHASE OF ASPHALT 547.00 61705010 56220 OPERATING SUPPLIES

HEALY ASPHALT CO LLC 25330 09/24/2020 20201702 101320 93.00 Invoice: 25330 RES # 20-R- 2020 PURCHASE OF ASPHALT 93.00 61705010 56220 OPERATING SUPPLIES

CHECK 62019 TOTAL: 10,456.50

62020 10/13/2020 PRTD 196 HENDERSON PRODUCTS INC 315461 06/16/2020 20201675 101320 139.61 Invoice: 315461 HINGE PINE FOR T311 DUMP TRUCK 139.61 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

HENDERSON PRODUCTS INC 317262 07/28/2020 101320 -117.00 Invoice: 317262 CREDIT-WRONG PARTS ORDERED/IN REF TO INV #315461 -117.00 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

CHECK 62020 TOTAL: 22.61

62021 10/13/2020 PRTD 212 I D NETWORKS INC 276738 10/01/2020 101320 2,029.00 Invoice: 276738 QUARTERLY MAINT FEE/MOBILE FIELD REPT SYSTEMS 2,029.00 04005005 54300 TELECOMMUNICATIONS

CHECK 62021 TOTAL: 2,029.00

62022 10/13/2020 PRTD 207 ILLINOIS ASSOCIATION OF CODE ENFO 2021MAHANEY 10/01/2020 101320 55.00 Invoice: 2021MAHANEY 2021 IACE MEMBERSHIP - MAHANEY 55.00 01707010 54630 DUES AND SUBSCRIPTIONS

ILLINOIS ASSOCIATION OF CODE ENFO 2021MILSCHEWSKI 10/01/2020 101320 55.00 Invoice: 2021MILSCHEWSKI 2021 IACE MEMBERSHIP - MILSCHEWSKI 55.00 01707010 54630 DUES AND SUBSCRIPTIONS

ILLINOIS ASSOCIATION OF CODE ENFO 2021RIVARD 10/01/2020 101320 55.00 Invoice: 2021RIVARD 2021 IACE MEMBERSHIP - RIVARD 55.00 01707010 54630 DUES AND SUBSCRIPTIONS

CHECK 62022 TOTAL: 165.00

62023 10/13/2020 PRTD 1975 ILLINOIS ASSOCIATION OF CHIEFS OF 6143 09/17/2020 101320 45.00 Invoice: 6143 LEAD TRAINING/NOWACKI 45.00 01303000 53110 PROFESSIONAL DEVELOPMENT

WARRANT - 10/13/2020 - CITY EXPENSES

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CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______CHECK 62023 TOTAL: 45.00

62024 10/13/2020 PRTD 237 INTEGRATED LAKES MANAGEMENT INV10187 09/17/2020 20200615 101320 196.70 Invoice: INV10187 POND WEED CONTROL BARKER AND KENNEDY BROTHERS POND 196.70 20705040 54610 PROFESSIONAL SERVICES

INTEGRATED LAKES MANAGEMENT inv10356 09/28/2020 20200615 101320 269.57 Invoice: inv10356 POND WEED CONTROL BARKER AND KENNEDY BROTHERS POND 269.57 20705040 54610 PROFESSIONAL SERVICES

CHECK 62024 TOTAL: 466.27

62025 10/13/2020 PRTD 242 INTERGOVERNMENTAL RISK MANAGEMENT SALES0018610 08/31/2020 20201683 101320 772.71 Invoice: SALES0018610 AUG 2019 CLAIMS 772.71 23002040 54140 LIABILITY INSURANCE

INTERGOVERNMENTAL RISK MANAGEMENT SALES0018666 08/31/2020 20201683 101320 3,363.06 Invoice: SALES0018666 AUG 2019 CLAIMS 3,363.06 23002040 54140 LIABILITY INSURANCE

CHECK 62025 TOTAL: 4,135.77

62026 10/13/2020 PRTD 2016 INTERSTATE BATTERIES OF NORTH CHI 70119759 08/27/2020 20201583 101320 94.46 Invoice: 70119759 AUTOMOTIVE BATTERIES FOR STOCK 94.46 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

INTERSTATE BATTERIES OF NORTH CHI 70120129 09/22/2020 20201621 101320 117.86 Invoice: 70120129 BATTERY FOR C184 POLICE VEHICLE 117.86 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

CHECK 62026 TOTAL: 212.32

62027 10/13/2020 PRTD 240 INTERSTATE BATTERY 1903702004868 08/31/2020 20201527 101320 337.30 Invoice: 1903702004868 BATTERIES FOR C170 POLICE VEHICLE 337.30 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

INTERSTATE BATTERY 1903701040338 08/31/2020 20201584 101320 11.88 Invoice: 1903701040338 REMOTE BATTERIES FOR STOCK 11.88 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

CHECK 62027 TOTAL: 349.18

62028 10/13/2020 PRTD 238 INTERSTATE POWER SYSTEMS INC C043021623:01 08/25/2020 20201542 101320 31.19 Invoice: C043021623:01 BOLTS FOR STOCK 31.19 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

INTERSTATE POWER SYSTEMS INC C042044991:01 09/16/2020 20201633 101320 66.87

WARRANT - 10/13/2020 - CITY EXPENSES

10/06/2020 10:36 |City of Rolling Meadows |P 15 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb

CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______Invoice: C042044991:01 BEZELS FOR T339 REUSE TRUCK 66.87 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

CHECK 62028 TOTAL: 98.06

62029 10/13/2020 PRTD 2336 IPROMOTEU 1780424BGT 09/21/2020 101320 416.95 Invoice: 1780424BGT NNO-2020 DRAWSTRING BAGS 416.95 01101070 59812 COMMUNITY EVENTS

CHECK 62029 TOTAL: 416.95

62030 10/13/2020 PRTD 564 ITU ABSORBTECH 7536803 08/27/2020 20201533 101320 102.66 Invoice: 7536803 UNIFORMS AND TOWELS AND RAG SERVICE 33.45 14705015 56100 SUPPLIES UNIFORMS & CLOTHING 69.21 14705015 56220 OPERATING SUPPLIES

ITU ABSORBTECH 7549717 09/17/2020 20201567 101320 59.76 Invoice: 7549717 UNIFORMS AND TOWELS AND RAG SERVICE 33.45 14705015 56100 SUPPLIES UNIFORMS & CLOTHING 26.31 14705015 56220 OPERATING SUPPLIES

ITU ABSORBTECH 7541143 09/03/2020 20201585 101320 59.76 Invoice: 7541143 UNIFORMS AND TOWELS AND RAG SERVICE 33.45 14705015 56100 SUPPLIES UNIFORMS & CLOTHING 26.31 14705015 56220 OPERATING SUPPLIES

ITU ABSORBTECH 7545345 09/10/2020 20201598 101320 88.75 Invoice: 7545345 UNIFORMS AND TOWELS AND RAG SERVICE 33.45 14705015 56100 SUPPLIES UNIFORMS & CLOTHING 55.30 14705015 56220 OPERATING SUPPLIES

ITU ABSORBTECH 7553947 09/24/2020 20201618 101320 102.66 Invoice: 7553947 UNIFORMS AND TOWELS AND RAG SERVICE 33.45 14705015 56100 SUPPLIES UNIFORMS & CLOTHING 69.21 14705015 56220 OPERATING SUPPLIES

CHECK 62030 TOTAL: 413.59

62031 10/13/2020 PRTD 244 J & R LOCK & SAFE INC 0000413982 09/08/2020 20201556 101320 122.76 Invoice: 0000413982 DOOR LOCK SPRING CAGE AND SPINDLE / CITY HALL 122.76 33705050 57280 REPAIR & MAINTENANCE SUPPLIES

CHECK 62031 TOTAL: 122.76

62032 10/13/2020 PRTD 245 J C K CONTRACTORS INC 27818 09/19/2020 20201393 101320 690.00 Invoice: 27818 SEMI LOADS OF PULVERIZED BLACK DIRT FOR PKWY REPAI 690.00 20705035 56220 OPERATING SUPPLIES

WARRANT - 10/13/2020 - CITY EXPENSES

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CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______J C K CONTRACTORS INC 27904 09/26/2020 20201393 101320 690.00 Invoice: 27904 SEMI LOADS OF PULVERIZED BLACK DIRT FOR PKWY REPAI 690.00 20705035 56220 OPERATING SUPPLIES

CHECK 62032 TOTAL: 1,380.00

62033 10/13/2020 PRTD 248 J G UNIFORMS INC 75420 09/08/2020 101320 146.85 Invoice: 75420 UNIFORMS/STOCK 146.85 01303010 56100 UNIFORMS & CLOTHING

J G UNIFORMS INC 71254 05/05/2020 101320 69.95 Invoice: 71254 UNIFORMS/BARRY 69.95 01303010 56100 UNIFORMS & CLOTHING

J G UNIFORMS INC 75646 09/15/2020 101320 89.95 Invoice: 75646 UNIFORMS/RIVERA 89.95 01303010 56100 UNIFORMS & CLOTHING

J G UNIFORMS INC 74957 08/27/2020 101320 76.75 Invoice: 74957 UNIFORMS/FIOR 76.75 01303010 56100 UNIFORMS & CLOTHING

J G UNIFORMS INC 74883 08/26/2020 101320 67.95 Invoice: 74883 UNIFORMS/HERMAN 67.95 01303010 56100 UNIFORMS & CLOTHING

J G UNIFORMS INC 74884 08/26/2020 101320 139.90 Invoice: 74884 UNIFORMS/HARDT 139.90 01303010 56100 UNIFORMS & CLOTHING

J G UNIFORMS INC 74904 08/26/2020 101320 77.95 Invoice: 74904 UNIFORMS/BARRILE 77.95 01303010 56100 UNIFORMS & CLOTHING

J G UNIFORMS INC 75062 08/31/2020 101320 140.00 Invoice: 75062 UNIFORMS/SAEZ 140.00 01303010 56100 UNIFORMS & CLOTHING

CHECK 62033 TOTAL: 809.30

62034 10/13/2020 PRTD 251 J M L OVERHEAD DOOR INC 2760 08/06/2020 20201563 101320 1,608.00 Invoice: 2760 GARAGE DOOR REPAIR / 3200 CENTRAL PW 1,608.00 33705050 54640 OUTSIDE REPAIR AND MAINTENANCE

CHECK 62034 TOTAL: 1,608.00

62035 10/13/2020 PRTD 864 JOHNSON CONTROLS SECURITY 34851917 09/21/2020 20201696 101320 61.36 Invoice: 34851917 ALARM SYSTEM MONITORING / PW / INVOICE 34851917 61.36 33705050 54610 PROFESSIONAL SERVICES

WARRANT - 10/13/2020 - CITY EXPENSES

10/06/2020 10:36 |City of Rolling Meadows |P 17 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb

CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______

JOHNSON CONTROLS SECURITY 34816589 09/05/2020 20201664 101320 78.00 Invoice: 34816589 ALARM SYSTEM MONITORING / FH16 / INVOICE 34816589 78.00 33705050 54610 PROFESSIONAL SERVICES

CHECK 62035 TOTAL: 139.36

62036 10/13/2020 PRTD 258 KATCO DEVELOPMENT INC 9413 09/14/2020 20201558 101320 7,420.00 Invoice: 9413 OUTSIDE CONTRACTOR EMERGENCY REPAIR 5153 NEW WILKE 7,420.00 20705030 54640 OUTSIDE REPAIR AND MAINTENANCE

KATCO DEVELOPMENT INC 9423 09/21/2020 20201608 101320 5,985.00 Invoice: 9423 WATER MAIN REPAIR 4700 BARKER AVE BY POND 5,985.00 20705030 54640 OUTSIDE REPAIR AND MAINTENANCE

CHECK 62036 TOTAL: 13,405.00

62037 10/13/2020 PRTD 260 KELLEY WILLIAMSON CO IN-244824 08/28/2020 20201437 101320 4,273.01 Invoice: IN-244824 ENGINE AND HYDRAULIC OIL FOR STOCK 4,273.01 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

KELLEY WILLIAMSON CO IN-246755 09/25/2020 20201694 101320 400.01 Invoice: IN-246755 DIESEL EMISSION FLUID 400.01 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

CHECK 62037 TOTAL: 4,673.02

62038 10/13/2020 PRTD 1943 KUSTOM SIGNALS INC 577535 09/17/2020 101320 98.00 Invoice: 577535 ACC-GEIIX WIRED REMOTE 98.00 01303010 56230 SMALL TOOLS AND EQUIPMENT

CHECK 62038 TOTAL: 98.00

62039 10/13/2020 PRTD 274 LOGSDON OFFICE SUPPLY 1089422-01 09/10/2020 101320 267.10 Invoice: 1089422-01 PW OFFICE SUPPLIES 267.10 01707000 56210 OFFICE SUPPLIES

LOGSDON OFFICE SUPPLY 1088225-001 08/19/2020 20201588 101320 117.04 Invoice: 1088225-001 FLOOR MAT FOR CITY HALL OFFICE 117.04 33705050 57280 REPAIR & MAINTENANCE SUPPLIES

CHECK 62039 TOTAL: 384.14

62040 10/13/2020 PRTD 275 LOU'S GLOVES INC 037367 09/03/2020 101320 112.00 Invoice: 037367 GLOVES 112.00 01303010 56220 OPERATING SUPPLIES

WARRANT - 10/13/2020 - CITY EXPENSES

10/06/2020 10:36 |City of Rolling Meadows |P 18 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb

CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______CHECK 62040 TOTAL: 112.00

62041 10/13/2020 PRTD 2081 MACQUEEN EQUIPMENT LLC P02519 06/10/2020 20201051 101320 111.93 Invoice: P02519 LOW COOLANT SENDING UNIT FOR FD616 FIRE ENGINE 111.93 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

CHECK 62041 TOTAL: 111.93

62042 10/13/2020 PRTD 1960 MAURO SEWER CONSTRUCTION INC PAY ESTIMATE #5 10/02/2020 20200517 101320 138,295.14 Invoice: PAY ESTIMATE #5 20-R-32 SOUTH ST. PLUM GROVE WATERMAIN 138,295.14 20705030 60020 IMPROVEMENTS NOT TO BUILDINGS

CHECK 62042 TOTAL: 138,295.14

62043 10/13/2020 PRTD 1434 MCHENRY TOWNSHIP FIRE PROTECTION 0000000173 02/21/2020 20201657 101320 500.00 Invoice: 0000000173 SWIFTWATER CLASS 500.00 01404010 53110 PROFESSIONAL DEVELOPMENT

CHECK 62043 TOTAL: 500.00

62044 10/13/2020 PRTD 292 MCMASTER-CARR SUPPLY CO 44378019 08/21/2020 20201547 101320 524.76 Invoice: 44378019 CHAIN FOR TIE DOWNS FOR RM415 PAVER 524.76 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

MCMASTER-CARR SUPPLY CO 44384845 08/21/2020 20201546 101320 396.81 Invoice: 44384845 LOAD BINDER AND HOKKS FOR RM415 PAVER 396.81 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

MCMASTER-CARR SUPPLY CO 45704022 09/17/2020 20201517 101320 1,592.58 Invoice: 45704022 STORAGE RACKS FOR VEHICLE SERVICES AREA 1,592.58 33705050 57280 REPAIR & MAINTENANCE SUPPLIES

MCMASTER-CARR SUPPLY CO 45475912 09/14/2020 20201517 101320 284.76 Invoice: 45475912 STORAGE RACKS FOR VEHICLE SERVICES AREA 284.76 33705050 57280 REPAIR & MAINTENANCE SUPPLIES

CHECK 62044 TOTAL: 2,798.91

62045 10/13/2020 PRTD 293 MEADOWS HOTELS LLC Q3 2020 10/01/2020 101320 217.88 Invoice: Q3 2020 QUARTERLY TAX SHARING 217.88 01909000 54616 TAX SHARING

CHECK 62045 TOTAL: 217.88

WARRANT - 10/13/2020 - CITY EXPENSES

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CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______

62046 10/13/2020 PRTD 780 MEDOX 2608790 09/26/2020 101320 122.23 Invoice: 2608790 MEDICAL OXYGEN 122.23 01404010 56220 OPERATING SUPPLIES

CHECK 62046 TOTAL: 122.23

62047 10/13/2020 PRTD 188 MEET CHICAGO NORTHWEST Q3 2020 10/01/2020 101320 1,236.72 Invoice: Q3 2020 QUARTERLY TAX SHARING 1,236.72 01101010 54616 TAX SHARING

CHECK 62047 TOTAL: 1,236.72

62048 10/13/2020 PRTD 297 MENARDS 38271 09/11/2020 20201575 101320 7.94 Invoice: 38271 REBAR 7.94 61705010 56220 OPERATING SUPPLIES

MENARDS 39558 09/28/2020 20201663 101320 237.49 Invoice: 39558 SUPPLIES FOR MESSAGE KIOSKS 237.49 61705010 56220 OPERATING SUPPLIES

CHECK 62048 TOTAL: 245.43

62049 10/13/2020 PRTD 304 MID AMERICAN WATER 233112W 09/01/2020 20201422 101320 1,742.80 Invoice: 233112W REPAIR SLEEVES, TRENCH ADAPTERS, PVC PIPE 1,742.80 20705030 57280 REPAIR & MAINTENANCE SUPPLIES

MID AMERICAN WATER 233112W-1 09/09/2020 20201422 101320 600.00 Invoice: 233112W-1 REPAIR SLEEVES, TRENCH ADAPTERS, PVC PIPE 512.20 20705030 57280 REPAIR & MAINTENANCE SUPPLIES 87.80 20705040 57280 REPAIR & MAINTENANCE SUPPLIES

CHECK 62049 TOTAL: 2,342.80

62050 10/13/2020 PRTD 308 MIKE'S TOWING AUTO & TRUCK REPAIR 1066320 08/28/2020 20201530 101320 72.00 Invoice: 1066320 SAFETY LANE INSPECTIONS 72.00 14705015 54610 PROFESSIONAL SERVICES

MIKE'S TOWING AUTO & TRUCK REPAIR 1066294 08/25/2020 20201541 101320 91.00 Invoice: 1066294 SAFETY LANE INSPECTIONS 91.00 14705015 54610 PROFESSIONAL SERVICES

MIKE'S TOWING AUTO & TRUCK REPAIR 1066388 09/11/2020 20201568 101320 126.00 Invoice: 1066388 SAFETY LANE INSPECTIONS 126.00 14705015 54610 PROFESSIONAL SERVICES

WARRANT - 10/13/2020 - CITY EXPENSES

10/06/2020 10:36 |City of Rolling Meadows |P 20 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb

CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______CHECK 62050 TOTAL: 289.00

62051 10/13/2020 PRTD 1232 SAMUEL MOLLENHAUER 082720 REIM 09/21/2020 101320 100.00 Invoice: 082720 REIM FLIGHT CHANGE FEE REIMBURSEMENT 100.00 01303010 54250 TRAVEL AND LODGING

CHECK 62051 TOTAL: 100.00

62052 10/13/2020 PRTD 311 MORTON GROVE AUTOMOTIVE WEST 59835 09/15/2020 20201634 101320 225.00 Invoice: 59835 STARTER FOR T311 STREET DIVISION DUMP TRUCK 225.00 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

CHECK 62052 TOTAL: 225.00

62053 10/13/2020 PRTD 2264 SKVN HOTELS LLC DBA MOTEL 6 #784 Q3 2020 10/01/2020 101320 673.01 Invoice: Q3 2020 QUARTERLY TAX SHARING 673.01 01909000 54616 TAX SHARING

CHECK 62053 TOTAL: 673.01

62054 10/13/2020 PRTD 1328 MICHAEL PAUL INSPECTIONS 20-2009 09/30/2020 20200151 101320 8,400.00 Invoice: 20-2009 2020 MONTHLY PLUMBING INSPECTIONS 8,400.00 01707010 54610 PROFESSIONAL SERVICES

CHECK 62054 TOTAL: 8,400.00

62055 10/13/2020 PRTD 76 MSC INDUSTRIAL SUPPLY CO 4070564001 08/28/2020 20201548 101320 324.86 Invoice: 4070564001 SHOP SUPPLIES 324.86 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

MSC INDUSTRIAL SUPPLY CO 4043185001 08/26/2020 20201550 101320 590.00 Invoice: 4043185001 FACE MASKS FOR COVID-19 590.00 01909000 54618 COVID EXPENSES

MSC INDUSTRIAL SUPPLY CO 4039340001 08/27/2020 20201549 101320 544.20 Invoice: 4039340001 SHOP SUPPLIES 544.20 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

CHECK 62055 TOTAL: 1,459.06

62056 10/13/2020 PRTD 319 MUNICIPAL GIS PARTNERS INC 5249 08/31/2020 20200034 101320 8,009.60 Invoice: 5249 PROFESSIONAL SERVICES GIS CONSORTIUM 8,009.60 20705035 54610 PROFESSIONAL SERVICES

MUNICIPAL GIS PARTNERS INC 5250 09/30/2020 20200034 101320 8,009.60 Invoice: 5250 PROFESSIONAL SERVICES GIS CONSORTIUM

WARRANT - 10/13/2020 - CITY EXPENSES

10/06/2020 10:36 |City of Rolling Meadows |P 21 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb

CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______8,009.60 20705035 54610 PROFESSIONAL SERVICES

CHECK 62056 TOTAL: 16,019.20

62057 10/13/2020 PRTD 325 NAPA AUTO PARTS OF PALATINE 4460-295952 09/01/2020 20201525 101320 19.52 Invoice: 4460-295952 TIRE VALVES FOR T369 STREET DIVISION PICK UP TRUCK 19.52 14705015 56255 TIRES

NAPA AUTO PARTS OF PALATINE 4460-295774 08/31/2020 20201528 101320 135.80 Invoice: 4460-295774 TIE RODS FOR C804 POLICE VEHICLE 135.80 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

NAPA AUTO PARTS OF PALATINE 4460-295670 08/31/2020 20201529 101320 247.67 Invoice: 4460-295670 TIE RODS FOR T369 STREET DIVISION PICK UP TRUCK 247.67 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

NAPA AUTO PARTS OF PALATINE 4460-295264 08/27/2020 20201538 101320 185.16 Invoice: 4460-295264 SUSPENSION PARTS FOR C183 POLICE VEHICLE 185.16 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

NAPA AUTO PARTS OF PALATINE 4460-295155 08/26/2020 20201540 101320 79.38 Invoice: 4460-295155 ENGINE OIL FOR T336 REFUSE TRUCK 79.38 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

NAPA AUTO PARTS OF PALATINE 4460-296744 09/08/2020 20201581 101320 78.84 Invoice: 4460-296744 OIL FOR SMALL ENGINES 78.84 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

NAPA AUTO PARTS OF PALATINE 4460-296046 09/02/2020 20201582 101320 3.71 Invoice: 4460-296046 LIGHT PIGTAIL FOR T364 DUMP TRUCK 3.71 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

NAPA AUTO PARTS OF PALATINE 4460-297143 09/10/2020 20201578 101320 3.76 Invoice: 4460-297143 LIGHT FOR T329 TRACKLESS 3.76 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

NAPA AUTO PARTS OF PALATINE 4460-295409 08/28/2020 20201643 101320 17.82 Invoice: 4460-295409 RELAY FOR C189 POLICE VEHICLE 17.82 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

NAPA AUTO PARTS OF PALATINE 4460-296876 09/09/2020 20201614 101320 6.10 Invoice: 4460-296876 OIL FILTER FOR C807 POLICE VEHICLE 6.10 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

CHECK 62057 TOTAL: 777.76

62058 10/13/2020 PRTD 325 NAPA AUTO PARTS OF PALATINE 4460-297059 09/10/2020 20201613 101320 173.85 Invoice: 4460-297059 VENT VALVE AND CANNISTER FOR RM187 POOL VEHICLE 173.85 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

WARRANT - 10/13/2020 - CITY EXPENSES

10/06/2020 10:36 |City of Rolling Meadows |P 22 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb

CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______NAPA AUTO PARTS OF PALATINE 4460-297046 09/10/2020 20201639 101320 59.96 Invoice: 4460-297046 FILTER FOR T328 STREET DIVISION TRACKLESS 59.96 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

NAPA AUTO PARTS OF PALATINE 4460-297051 09/10/2020 20201612 101320 14.92 Invoice: 4460-297051 FILTER FOR T329 STREET DIVISION TRACKLESS 14.92 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

NAPA AUTO PARTS OF PALATINE 4460-297231 09/11/2020 20201635 101320 8.18 Invoice: 4460-297231 WHEEL WEIGHTS FOR STOCK 8.18 14705015 56255 TIRES

NAPA AUTO PARTS OF PALATINE 4460-297230 09/11/2020 20201636 101320 21.59 Invoice: 4460-297230 WHEEL WEIGHTS FOR STOCK 21.59 14705015 56255 TIRES

NAPA AUTO PARTS OF PALATINE 4460-297228 09/11/2020 20201637 101320 48.98 Invoice: 4460-297228 WHEEL WEIGHTS FOR STOCK 48.98 14705015 56255 TIRES

NAPA AUTO PARTS OF PALATINE 4460-297229 09/11/2020 20201638 101320 8.04 Invoice: 4460-297229 WHEEL WEIGHTS FOR STOCK 8.04 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

NAPA AUTO PARTS OF PALATINE 4460-298151 09/17/2020 20201630 101320 71.38 Invoice: 4460-298151 ACTUATOR AND RESISTOR FOR C434 COMMUNITY DEVELOP 71.38 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

NAPA AUTO PARTS OF PALATINE 4460-298094 09/17/2020 20201629 101320 61.64 Invoice: 4460-298094 HOOD LIFT SUPPORTS FOR T325 STREET DIVISION PICK U 61.64 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

NAPA AUTO PARTS OF PALATINE 4460-298813 09/22/2020 20201627 101320 6.57 Invoice: 4460-298813 BRAKE LINE FOR RM187 POOL VEHICLE 6.57 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

CHECK 62058 TOTAL: 475.11

62059 10/13/2020 PRTD 325 NAPA AUTO PARTS OF PALATINE 4460-298885 09/23/2020 20201623 101320 108.90 Invoice: 4460-298885 BRAKE CALIPER FOR RM187 POOL VEHICLE 108.90 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

NAPA AUTO PARTS OF PALATINE 4460-297045 09/10/2020 20201699 101320 40.24 Invoice: 4460-297045 FILTERS FOR T329 TRACKLESS 40.24 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

NAPA AUTO PARTS OF PALATINE 4460-298960 09/23/2020 20201690 101320 197.10 Invoice: 4460-298960 WINDSHIELD WASHER SOLVENT 197.10 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

NAPA AUTO PARTS OF PALATINE 4460-299127 09/24/2020 20201691 101320 48.04

WARRANT - 10/13/2020 - CITY EXPENSES

10/06/2020 10:36 |City of Rolling Meadows |P 23 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb

CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______Invoice: 4460-299127 EXHAUST MANIFOLD GASKET FOR C180 POLICE VEHICLE 48.04 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

NAPA AUTO PARTS OF PALATINE 4460-299284 09/25/2020 20201689 101320 12.81 Invoice: 4460-299284 EXHAUST CLAMP FOR T319 DUMP TRUCK 12.81 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

NAPA AUTO PARTS OF PALATINE 4460-299228 09/25/2020 20201688 101320 7.54 Invoice: 4460-299228 COUPLER FOR SHOP 7.54 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

NAPA AUTO PARTS OF PALATINE 4460-299266 09/25/2020 20201687 101320 39.48 Invoice: 4460-299266 FILTERS FOR RM353 CHIPPER 39.48 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

NAPA AUTO PARTS OF PALATINE 4460-299620 09/28/2020 20201692 101320 19.01 Invoice: 4460-299620 ANTILOCK BRAKE SYSTEM SENSOR FOR C180 POLICE VEHIC 19.01 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

CHECK 62059 TOTAL: 473.12

62060 10/13/2020 PRTD 337 NICOR 6069540006/AUG 2020 09/16/2020 101320 311.80 Invoice: 6069540006/AUG 2020 RM COMBINED FACILITY (8/17/20-9/15/20) 311.80 01707000 54290 UTILITIES

CHECK 62060 TOTAL: 311.80

62061 10/13/2020 PRTD 335 NORTH EAST MULTI-REGIONAL 274900 09/18/2020 101320 100.00 Invoice: 274900 TRAINING/FTO REFRESHER/WHETSTONE 100.00 01303010 53110 PROFESSIONAL DEVELOPMENT

NORTH EAST MULTI-REGIONAL 275412 09/28/2020 101320 250.00 Invoice: 275412 TRAINING/DANNER/MORGAN 250.00 01303010 53110 PROFESSIONAL DEVELOPMENT

NORTH EAST MULTI-REGIONAL 275565 09/28/2020 101320 70.00 Invoice: 275565 TRAINING/PAK/LEVIN 70.00 01303010 53110 PROFESSIONAL DEVELOPMENT

CHECK 62061 TOTAL: 420.00

62062 10/13/2020 PRTD 342 NORTHERN ILLINOIS POLICE ALARM SY 13558 09/22/2020 101320 400.50 Invoice: 13558 LANGUAGE LINES/JUNE 2020 400.50 01303010 56220 OPERATING SUPPLIES

NORTHERN ILLINOIS POLICE ALARM SY 13571 09/22/2020 101320 49.40 Invoice: 13571 LANGUAGE LINE/JULY 2020 49.40 01303010 56220 OPERATING SUPPLIES

WARRANT - 10/13/2020 - CITY EXPENSES

10/06/2020 10:36 |City of Rolling Meadows |P 24 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb

CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______NORTHERN ILLINOIS POLICE ALARM SY 13577 09/22/2020 101320 98.40 Invoice: 13577 LANGUAGE LINES/AUGUST 2020 98.40 01303010 56220 OPERATING SUPPLIES

CHECK 62062 TOTAL: 548.30

62063 10/13/2020 PRTD 344 NORTHWEST CENTRAL 911 SYSTEM 1217 09/05/2020 20201654 101320 566.25 Invoice: 1217 RADIO REPAIR 566.25 04005005 54640 OUTSIDE REPAIR AND MAINTENANCE

CHECK 62063 TOTAL: 566.25

62064 10/13/2020 PRTD 350 NORTHWEST ELECTRICAL SUPPLY CO IN 17478101 10/01/2020 20201712 101320 495.24 Invoice: 17478101 STREET AND WALK LIGHT ELECTRICAL 495.24 61705010 54640 OUTSIDE REPAIR AND MAINTENANCE

CHECK 62064 TOTAL: 495.24

62065 10/13/2020 PRTD 353 NORTHWEST FREIGHTLINER X101009049 08/25/2020 20201544 101320 117.27 Invoice: X101009049 TURN SIGNAL SWITCH FOR T341 SEWER DIVISION DUMP TR 117.27 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

CHECK 62065 TOTAL: 117.27

62066 10/13/2020 PRTD 520 PADDOCK PUBLICATIONS 157021 09/12/2020 101320 236.90 Invoice: 157021 PUBLIC HEARING - ZONING CODE UPDATE 236.90 01808060 54260 ADVERTISING

PADDOCK PUBLICATIONS 154772 08/22/2020 101320 70.15 Invoice: 154772 SHELBY'S PUBLIC NOTICE 70.15 01808060 54260 ADVERTISING

CHECK 62066 TOTAL: 307.05

62067 10/13/2020 PRTD 830 GEUNYOUNG PAK 092820 TRNG REIM 09/28/2020 101320 48.93 Invoice: 092820 TRNG REIM TRAINING MEAL REIMBURSEMENT 48.93 01303010 54250 TRAVEL AND LODGING

CHECK 62067 TOTAL: 48.93

62068 10/13/2020 PRTD 663 PATRICK ELECTRICAL SERVICE 008188 09/04/2019 20191169 101320 3,431.20 Invoice: 008188 ELECTRICAL REPAIR AT ELEVATED TANK #1 3,431.20 20705030 54640 OUTSIDE REPAIR AND MAINTENANCE

WARRANT - 10/13/2020 - CITY EXPENSES

10/06/2020 10:36 |City of Rolling Meadows |P 25 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb

CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______CHECK 62068 TOTAL: 3,431.20

62069 10/13/2020 PRTD 368 PBA INC/COBRA MANAGER 131353 09/14/2020 20201681 101320 500.00 Invoice: 131353 AUG 2020 COBRA FEE 500.00 01101020 54610 PROFESSIONAL SERVICES

CHECK 62069 TOTAL: 500.00

62070 10/13/2020 PRTD 378 POMP'S TIRE SERVICE 280112876 08/25/2020 20201543 101320 163.50 Invoice: 280112876 AMBULANCE TIRES MOUNTED 163.50 14705015 56255 TIRES

CHECK 62070 TOTAL: 163.50

62071 10/13/2020 PRTD 387 R & M COMMUNICATIONS 575 09/29/2020 20201682 101320 2,647.50 Invoice: 575 OCT 2020 E-NEWS 2,550.00 01101040 54610 PROFESSIONAL SERVICES 97.50 01101040 54611 OTHER SERVICES

CHECK 62071 TOTAL: 2,647.50

62072 10/13/2020 PRTD 397 ROLLING MEADOWS CHAMBER OF COMMER Q3 2020 10/01/2020 101320 3,181.65 Invoice: Q3 2020 QUARTERLY TAX SHARING 3,181.65 01101010 54616 TAX SHARING

CHECK 62072 TOTAL: 3,181.65

62073 10/13/2020 PRTD 647 RYAN RIVARD TUIT REIMB 052720 05/27/2020 20201590 101320 831.10 Invoice: TUIT REIMB 052720 TUITION REIMB-INTRO TO THE PROF 831.10 01707010 53110 PROFESSIONAL DEVELOPMENT

CHECK 62073 TOTAL: 831.10

62074 10/13/2020 PRTD 411 RYDIN DECAL 374083 09/21/2020 20201684 101320 633.98 Invoice: 374083 REAL ESTATE XFER DECALS 633.98 01202000 54270 PRINTING AND DUPLICATING

CHECK 62074 TOTAL: 633.98

62075 10/13/2020 PRTD 527 SAFETY-KLEEN SYSTEMS INC 84138605 08/28/2020 20201532 101320 170.00 Invoice: 84138605 USED OIL PICK UP SERVICE 170.00 14705015 54610 PROFESSIONAL SERVICES

SAFETY-KLEEN SYSTEMS INC 83801439 08/27/2020 20201534 101320 185.38 Invoice: 83801439 PARTS CLEANING MACHINE SERVICE

WARRANT - 10/13/2020 - CITY EXPENSES

10/06/2020 10:36 |City of Rolling Meadows |P 26 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb

CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______185.38 14705015 54610 PROFESSIONAL SERVICES

CHECK 62075 TOTAL: 355.38

62076 10/13/2020 PRTD 2003 SCHOOL HEALTH CORP 3774784-01 05/29/2020 101320 101.28 Invoice: 3774784-01 DISINFECTANT WIPES 101.28 01909000 54618 COVID EXPENSES

CHECK 62076 TOTAL: 101.28

62077 10/13/2020 PRTD 422 SIDWELL COMPANY XT00002761 07/21/2020 101320 100.00 Invoice: XT00002761 2020 SIDWELL UPDATE 100.00 01707010 56240 BOOKS AND PUBLICATIONS

CHECK 62077 TOTAL: 100.00

62078 10/13/2020 PRTD 426 SIRCHIE FINGER PRINT LABS 0458402-IN 09/02/2020 101320 83.88 Invoice: 0458402-IN EVIDENCE SUPPLIES 83.88 01303020 56220 OPERATING SUPPLIES

CHECK 62078 TOTAL: 83.88

62079 10/13/2020 PRTD 427 SNAP-ON INDUSTRIAL ARV/45264942 09/22/2020 20201693 101320 345.00 Invoice: ARV/45264942 DIAGNOSTIC EQUIPMENT REPAIR 345.00 14705015 54640 OUTSIDE REPAIR AND MAINTENANCE

CHECK 62079 TOTAL: 345.00

62080 10/13/2020 PRTD 404 SPECIALTY MAT SERVICES 1032070 09/17/2020 101320 193.27 Invoice: 1032070 MAT SERVICE 193.27 01303000 54610 PROFESSIONAL SERVICES

CHECK 62080 TOTAL: 193.27

62081 10/13/2020 PRTD 1823 STATE INDUSTRIAL PRODUCTS CORPORA 901679853 09/18/2020 20201607 101320 1,011.52 Invoice: 901679853 PRODUCTS FOR GREASE PROGRAM 1,011.52 20705035 56220 OPERATING SUPPLIES

CHECK 62081 TOTAL: 1,011.52

62082 10/13/2020 PRTD 441 STRAND ASSOCIATES 0164125 09/13/2020 20190844 101320 3,044.14 Invoice: 0164125 RES #19-R-61 ENGINEERING FOR TANK PAINTING 3,044.14 20705030 60020 IMPROVEMENTS NOT TO BUILDINGS

WARRANT - 10/13/2020 - CITY EXPENSES

10/06/2020 10:36 |City of Rolling Meadows |P 27 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb

CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______CHECK 62082 TOTAL: 3,044.14

62083 10/13/2020 PRTD 1656 STRYKER CORPORATION 3136263M 09/08/2020 20201555 101320 19,079.20 Invoice: 3136263M AMBULANCE POWER COT AND LOADING SYSTEM 20-R-87 19,079.20 25405025 60034 EQUIPMENT - FIRE

CHECK 62083 TOTAL: 19,079.20

62084 10/13/2020 PRTD 442 SUBURBAN ACCENTS INC 29997 09/21/2020 20201628 101320 28.00 Invoice: 29997 EQUIPMENT NUMBERS FOR TRAILER RM410 28.00 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

SUBURBAN ACCENTS INC 3003 09/23/2020 20201619 101320 125.00 Invoice: 3003 GRAPHICS REPAIR TO T363 WATER DIVISION VAN 125.00 14705015 54640 OUTSIDE REPAIR AND MAINTENANCE

CHECK 62084 TOTAL: 153.00

62085 10/13/2020 PRTD 660 SUPER AGGREGATES 0067699 09/05/2020 20201395 101320 950.00 Invoice: 0067699 EXCAVATION SPOIL DISPOSAL AT SUPER AGGREGATE 950.00 20705035 54900 DISPOSAL / DEBRIS AND WASTE

SUPER AGGREGATES 0067912 09/12/2020 20201395 101320 570.00 Invoice: 0067912 EXCAVATION SPOIL DISPOSAL AT SUPER AGGREGATE 570.00 20705035 54900 DISPOSAL / DEBRIS AND WASTE

CHECK 62085 TOTAL: 1,520.00

62086 10/13/2020 PRTD 450 TARGETSOLUTIONS LEARNING INC TSINV00000033487 12/31/2019 20201659 101320 4,313.25 Invoice: TSINV00000033487 TARGET SOLUTIONS FEE 4,313.25 01404010 54610 PROFESSIONAL SERVICES

CHECK 62086 TOTAL: 4,313.25

62087 10/13/2020 PRTD 1218 TEMPERATURE EQUIPMENT CORP 6463998-00 09/25/2020 20201711 101320 82.85 Invoice: 6463998-00 HVAC FAN BLADE / PUBLIC WORKS 82.85 33705050 57280 REPAIR & MAINTENANCE SUPPLIES

CHECK 62087 TOTAL: 82.85

62088 10/13/2020 PRTD 455 TERMINAL SUPPLY INC 65979-00 09/01/2020 20201577 101320 91.70 Invoice: 65979-00 RELAYS AND CONNECTORS FOR STOCK 91.70 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

WARRANT - 10/13/2020 - CITY EXPENSES

10/06/2020 10:36 |City of Rolling Meadows |P 28 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb

CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______CHECK 62088 TOTAL: 91.70

62089 10/13/2020 PRTD 1490 RICHARD THOMAS 71899 09/01/2020 20201524 101320 200.00 Invoice: 71899 SAFETY SHOES RICK THOMAS 200.00 14705015 56100 SUPPLIES UNIFORMS & CLOTHING

CHECK 62089 TOTAL: 200.00

62090 10/13/2020 PRTD 461 THOMAS A THOMPSON 437 09/11/2020 101320 245.00 Invoice: 437 AUGUST SENIOR HANDYMAN 245.00 01707010 54611 OTHER SERVICES

CHECK 62090 TOTAL: 245.00

62091 10/13/2020 PRTD 460 THOMPSON ELEVATOR INSPECTION SERV 20-2334 09/14/2020 101320 100.00 Invoice: 20-2334 3601 ALGONQUIN PERMIT INSPECTION - PBL200291 100.00 01707010 54610 PROFESSIONAL SERVICES

CHECK 62091 TOTAL: 100.00

62092 10/13/2020 PRTD 469 TRANS CHICAGO TRUCK GROUP 2317698 09/22/2020 20201631 101320 58.50 Invoice: 2317698 HORN PAD FOR T341 DUMP TRUCK SEWER DIVISION 58.50 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

CHECK 62092 TOTAL: 58.50

62093 10/13/2020 PRTD 2151 TRANS UNION LLC 08065265 08/25/2020 101320 41.10 Invoice: 08065265 EMPLOYMENT CREDIT REPORT 41.10 01808020 54610 PROFESSIONAL SVCS

CHECK 62093 TOTAL: 41.10

62094 10/13/2020 PRTD 484 UNITE PRIVATE NETWORKS LLC/ SI-20-013336 10/01/2020 20201705 101320 5,245.00 Invoice: SI-20-013336 OCT 20 FIBER NETWORK FEE 5,245.00 25255025 60006 EQUIPMENT - IT

UNITE PRIVATE NETWORKS LLC/ SI-20-013337 10/01/2020 20201705 101320 3,955.00 Invoice: SI-20-013337 OCT 20 FIBER NETWORK FEE 3,955.00 25255025 60006 EQUIPMENT - IT

CHECK 62094 TOTAL: 9,200.00

62095 10/13/2020 PRTD 497 WAIST UP IMPRINTED SPORTSWEAR 10769 09/14/2020 20201603 101320 24.00 Invoice: 10769 SAFETY UNIFORMS/ #614 24.00 16705045 56100 SUPPLIES UNIFORMS & CLOTHING

WARRANT - 10/13/2020 - CITY EXPENSES

10/06/2020 10:36 |City of Rolling Meadows |P 29 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb

CASH ACCOUNT: 99 10001 CASH - GROUP ACCOUNT (AP CASH) CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO WARRANT NET

INVOICE DTL DESC ______

WAIST UP IMPRINTED SPORTSWEAR 10814 09/28/2020 20201672 101320 320.00 Invoice: 10814 SAFETY UNIFORMS #228 320.00 01707020 56100 UNIFORMS & CLOTHING

WAIST UP IMPRINTED SPORTSWEAR 10786 09/18/2020 20201671 101320 14.00 Invoice: 10786 SAFETY UNIFORMS #615 14.00 16705045 56100 SUPPLIES UNIFORMS & CLOTHING

CHECK 62095 TOTAL: 358.00

62096 10/13/2020 PRTD 506 WE WASH 3 EXPRESS WASH INC 147 08/31/2020 101320 74.39 Invoice: 147 SQUAD WASHES 74.39 01303010 54611 OTHER SERVICES

CHECK 62096 TOTAL: 74.39

62097 10/13/2020 PRTD 501 RYAN ZIMMERMAN 126 09/29/2020 20201680 101320 555.00 Invoice: 126 WEATHER SERVICE -WINTER 555.00 20705040 54610 PROFESSIONAL SERVICES

CHECK 62097 TOTAL: 555.00

62098 10/13/2020 PRTD 505 WEST SIDE TRACTOR SALES W85337 09/23/2020 20201622 101320 772.62 Invoice: W85337 BLADES FOR BUCKET T380 WHEEL LOADER 772.62 14705015 57280 REPAIR & MAINTENANCE SUPPLIES

CHECK 62098 TOTAL: 772.62

62099 10/13/2020 PRTD 992 WICKSTROM AUTO GROUP 758576 06/10/2020 20201641 101320 3,612.98 Invoice: 758576 REPLACED PTU AND WATER PUMP C182 POLICE VEHICLE 3,612.98 14705015 54640 OUTSIDE REPAIR AND MAINTENANCE

WICKSTROM AUTO GROUP CREDIT-549969 07/09/2020 101320 -3,000.00 Invoice: CREDIT-549969 CREDIT-SERVICE & MATERIALS/IN REF TO INV # 758576 -3,000.00 14705015 54640 OUTSIDE REPAIR AND MAINTENANCE

CHECK 62099 TOTAL: 612.98

62100 10/13/2020 PRTD 2167 WOLDHUIS FARMS SUNRISE GREENHOUSE 57525 09/28/2020 20201679 101320 270.00 Invoice: 57525 CITY BUILDING LANDSCAPING - FLOWERS 270.00 33705050 54930 LANDSCAPE SERVICES

CHECK 62100 TOTAL: 270.00

WARRANT - 10/13/2020 - CITY EXPENSES

10/06/2020 10:36 |City of Rolling Meadows |P 30 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb

NUMBER OF CHECKS 134 *** CASH ACCOUNT TOTAL *** 541,158.51

COUNT AMOUNT ______TOTAL PRINTED CHECKS 134 541,158.51

*** GRAND TOTAL *** 541,158.51 WARRANT - 10/13/2020 - CITY EXPENSES

10/06/2020 10:36 |City of Rolling Meadows |P 31 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb JOURNAL ENTRIES TO BE CREATED CLERK: AusterladeD

YEAR PER JNL SRC ACCOUNT ACCOUNT DESC T OB DEBIT CREDIT EFF DATE JNL DESC REF 1 REF 2 REF 3 LINE DESC ______2020 10 65 APP 01-20000 ACCOUNTS PAYABLE 73,967.20 10/13/2020 101320 W1013A AP CASH DISBURSEMENTS JOURNAL APP 99-10001 CASH - GROUP ACCOUNT (AP CASH) 541,158.51 10/13/2020 101320 W1013A AP CASH DISBURSEMENTS JOURNAL APP 16-20000 ACCOUNTS PAYABLE 6,649.58 10/13/2020 101320 W1013A AP CASH DISBURSEMENTS JOURNAL APP 33-20000 ACCOUNTS PAYABLE 19,760.50 10/13/2020 101320 W1013A AP CASH DISBURSEMENTS JOURNAL APP 14-20000 ACCOUNTS PAYABLE 24,353.28 10/13/2020 101320 W1013A AP CASH DISBURSEMENTS JOURNAL APP 20-20000 ACCOUNTS PAYABLE 201,835.17 10/13/2020 101320 W1013A AP CASH DISBURSEMENTS JOURNAL APP 25-20000 ACCOUNTS PAYABLE 83,046.08 10/13/2020 101320 W1013A AP CASH DISBURSEMENTS JOURNAL APP 61-20000 ACCOUNTS PAYABLE 123,152.33 10/13/2020 101320 W1013A AP CASH DISBURSEMENTS JOURNAL APP 04-20000 ACCOUNTS PAYABLE 4,258.60 10/13/2020 101320 W1013A AP CASH DISBURSEMENTS JOURNAL APP 23-20000 ACCOUNTS PAYABLE 4,135.77 10/13/2020 101320 W1013A AP CASH DISBURSEMENTS JOURNAL ______GENERAL LEDGER TOTAL 541,158.51 541,158.51

APP 99-01001 DUE TO GENERAL FUND 73,967.20 10/13/2020 101320 W1013A APP 01-10001 CASH - GROUP ACCOUNT (AP CASH) 73,967.20 10/13/2020 101320 W1013A APP 99-16001 DUE TO DUE FROM REFUSE FUND 6,649.58 10/13/2020 101320 W1013A APP 16-10001 CASH - GROUP ACCOUNT (AP CASH) 6,649.58 10/13/2020 101320 W1013A APP 99-33001 DUE TO DUE FROM BUILDING&LAND 19,760.50 10/13/2020 101320 W1013A APP 33-10001 CASH - GROUP ACCOUNT (AP CASH) 19,760.50 10/13/2020 101320 W1013A APP 99-14001 DUE TO DUE FROM GARAGE FUND 24,353.28 10/13/2020 101320 W1013A APP 14-10001 CASH - GROUP ACCOUNT (AP CASH) 24,353.28 10/13/2020 101320 W1013A APP 99-20001 DUE TO DUE FROM UTILITIES FUND 201,835.17 10/13/2020 101320 W1013A APP 20-10001 CASH - GROUP ACCOUNT (AP CASH) 201,835.17 10/13/2020 101320 W1013A APP 99-25001 DUE TO DUE FROM VEHICLE & EQUI 83,046.08 10/13/2020 101320 W1013A APP 25-10001 CASH - GROUP ACCOUNT (AP CASH) 83,046.08

WARRANT - 10/13/2020 - CITY EXPENSES

10/06/2020 10:36 |City of Rolling Meadows |P 32 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb JOURNAL ENTRIES TO BE CREATED

YEAR PER JNL SRC ACCOUNT ACCOUNT DESC T OB DEBIT CREDIT EFF DATE JNL DESC REF 1 REF 2 REF 3 LINE DESC ______10/13/2020 101320 W1013A APP 99-61001 DUE TO DUE FROM LOCAL RD FUND 123,152.33 10/13/2020 101320 W1013A APP 61-10001 CASH - GROUP ACCOUNT (AP CASH) 123,152.33 10/13/2020 101320 W1013A APP 99-04001 DUE TO DUE FROM 911 FUND 4,258.60 10/13/2020 101320 W1013A APP 04-10001 CASH - GROUP ACCOUNT (AP CASH) 4,258.60 10/13/2020 101320 W1013A APP 99-23001 DUE TO DUE FROM LIABILITY FUND 4,135.77 10/13/2020 101320 W1013A APP 23-10001 CASH - GROUP ACCOUNT (AP CASH) 4,135.77 10/13/2020 101320 W1013A ______SYSTEM GENERATED ENTRIES TOTAL 541,158.51 541,158.51

______JOURNAL 2020/10/65 TOTAL 1,082,317.02 1,082,317.02

WARRANT - 10/13/2020 - CITY EXPENSES

10/06/2020 10:36 |City of Rolling Meadows |P 33 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb JOURNAL ENTRIES TO BE CREATED

FUND YEAR PER JNL EFF DATE DEBIT CREDIT ACCOUNT ACCOUNT DESCRIPTION ______01 GENERAL FUND 2020 10 65 10/13/2020 01-10001 CASH - GROUP ACCOUNT (AP CASH) 73,967.20 01-20000 ACCOUNTS PAYABLE 73,967.20 ______FUND TOTAL 73,967.20 73,967.20

04 911 FUND 2020 10 65 10/13/2020 04-10001 CASH - GROUP ACCOUNT (AP CASH) 4,258.60 04-20000 ACCOUNTS PAYABLE 4,258.60 ______FUND TOTAL 4,258.60 4,258.60

14 GARAGE FUND 2020 10 65 10/13/2020 14-10001 CASH - GROUP ACCOUNT (AP CASH) 24,353.28 14-20000 ACCOUNTS PAYABLE 24,353.28 ______FUND TOTAL 24,353.28 24,353.28

16 REFUSE FUND 2020 10 65 10/13/2020 16-10001 CASH - GROUP ACCOUNT (AP CASH) 6,649.58 16-20000 ACCOUNTS PAYABLE 6,649.58 ______FUND TOTAL 6,649.58 6,649.58

20 UTILITIES FUND 2020 10 65 10/13/2020 20-10001 CASH - GROUP ACCOUNT (AP CASH) 201,835.17 20-20000 ACCOUNTS PAYABLE 201,835.17 ______FUND TOTAL 201,835.17 201,835.17

23 LIABILITY INSURANCE FUND 2020 10 65 10/13/2020 23-10001 CASH - GROUP ACCOUNT (AP CASH) 4,135.77 23-20000 ACCOUNTS PAYABLE 4,135.77 ______FUND TOTAL 4,135.77 4,135.77

25 VEHICLE & EQUIPMENT FUND 2020 10 65 10/13/2020 25-10001 CASH - GROUP ACCOUNT (AP CASH) 83,046.08 25-20000 ACCOUNTS PAYABLE 83,046.08 ______FUND TOTAL 83,046.08 83,046.08

33 BUILDING & LAND FUND 2020 10 65 10/13/2020 33-10001 CASH - GROUP ACCOUNT (AP CASH) 19,760.50 33-20000 ACCOUNTS PAYABLE 19,760.50 ______FUND TOTAL 19,760.50 19,760.50

61 LOCAL ROAD FUND 2020 10 65 10/13/2020

WARRANT - 10/13/2020 - CITY EXPENSES

10/06/2020 10:36 |City of Rolling Meadows |P 34 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb JOURNAL ENTRIES TO BE CREATED

FUND YEAR PER JNL EFF DATE DEBIT CREDIT ACCOUNT ACCOUNT DESCRIPTION ______61-10001 CASH - GROUP ACCOUNT (AP CASH) 123,152.33 61-20000 ACCOUNTS PAYABLE 123,152.33 ______FUND TOTAL 123,152.33 123,152.33

99 TREASURY FUND 2020 10 65 10/13/2020 99-01001 DUE TO GENERAL FUND 73,967.20 99-04001 DUE TO DUE FROM 911 FUND 4,258.60 99-10001 CASH - GROUP ACCOUNT (AP CASH) 541,158.51 99-14001 DUE TO DUE FROM GARAGE FUND 24,353.28 99-16001 DUE TO DUE FROM REFUSE FUND 6,649.58 99-20001 DUE TO DUE FROM UTILITIES FUND 201,835.17 99-23001 DUE TO DUE FROM LIABILITY FUND 4,135.77 99-25001 DUE TO DUE FROM VEHICLE & EQUI 83,046.08 99-33001 DUE TO DUE FROM BUILDING&LAND 19,760.50 99-61001 DUE TO DUE FROM LOCAL RD FUND 123,152.33 ______FUND TOTAL 541,158.51 541,158.51

WARRANT - 10/13/2020 - CITY EXPENSES

10/06/2020 10:36 |City of Rolling Meadows |P 35 AusterladeD |A/P CASH DISBURSEMENTS JOURNAL |apcshdsb JOURNAL ENTRIES TO BE CREATED

FUND DUE TO DUE FROM

______01 GENERAL FUND 73,967.20 04 911 FUND 4,258.60 14 GARAGE FUND 24,353.28 16 REFUSE FUND 6,649.58 20 UTILITIES FUND 201,835.17 23 LIABILITY INSURANCE FUND 4,135.77 25 VEHICLE & EQUIPMENT FUND 83,046.08 33 BUILDING & LAND FUND 19,760.50 61 LOCAL ROAD FUND 123,152.33 99 TREASURY FUND 541,158.51 ______TOTAL 541,158.51 541,158.51

** END OF REPORT - Generated by Austerlade, Debra **

COUNCIL ACTION SUMMARY – October 13, 2020

Agenda Location: Consent Resolutions

H) Resolution: Award Two-Year Contract Extension for City Audit Services

Attachments:

• Resolution to Award Two-Year Contract Extension for City Audit Services with Lauterbach & Amen, LLP. • Resolution 15-R-106 – Award Contract for City Audit Services with Lauterbach & Amen, LLP. • Two-Year Agreement for City Audit Services with Lauterbach & Amen, LLP.

Background: The City of Rolling Meadows is required by State Statute to annually contract with an independent auditor (and licensed CPA firm) to conduct an audit of the City’s financial statements and finances. The City’s current auditors are Lauterbach & Amen, LLP and the current audit agreement was approved in 2015 for five years with an extension to renew for two years upon approval by the City Manager.

As part of the City’s audit agreement, Lauterbach & Amen, LLP, also provides assistance with questions and information throughout the year. With COVID-19, in FY 2020, the firm has provided additional assistance with training, webinars, best practices and financial planning tools. Lautebach & Amen, LLP will also assist the City in the COVID-19 grant audit process.

Lauterbach & Amen, LLP is proposing lower fees for the next two audit years of FY 2020 ($34,100) and FY 2021 ($34,770). (Previous fees were FY 2015 - $34,000; FY 2016 - $34,700; FY 2017 - $35,400; FY 2018 - $36,100; and FY 2019 - $36,800.) [Staff did contact other audit firms to compare audit costs and Lauterbach & Amen, LLP is still the lowest, responsible firm.]

* Lauterbach & Amen, LLP provided the all-inclusive fee structure to provide services for the City’s CAFR (Comprehensive Annual Financial Report); Single Audit; Popular Annual Financial Report (also known as the Citizen’s Financial Report); Tax Increment Financing (TIF) Audit; and the Firefighters’ Pension Fund Audit.

[Note: in FY 2022, the City will complete a request for proposal process for City audit services.]

Previous Council Action:

• November 24, 2015 – City Council Meeting – Resolution 15-R-106 – Award Contract for City Audit Services with Lauterbach & Amen, LLP.

Recommendation: Approve the resolution.

Resolution No. 20-R-101

A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A TWO- YEAR CONTRACT EXTENSION FOR CITY AUDIT SERVICES FOR FISCAL YEARS 2020 AND 2021

WHEREAS, the City of Rolling Meadows is required to contract with an Auditing Firm to conduct an annual audit of the City’s financial statements and finances, and

WHEREAS, the accounting and auditing firm, Lauterbach & Amen LLP has provided quality and professional audit services from for Fiscal Years 2015 to 2019, and

WHEREAS, the accounting and auditing firm, Lauterbach & Amen LLP has provided the lowest cost and responsible proposal for auditing services for the City.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Rolling Meadows, that the City Manager is authorized to contract with Lauterbach & Amen LLP for auditing services to be conducted for the City’s FY 2020 at a cost of $34,100 and FY 2021 at a cost of $34,770 (totaling in cost of $68,870). Funds are budgeted in the General Fund under account number 01909000-54610.

AYES:

NAYS:

ABSENT:

Passed and Approved this 13th day of October, 2020.

______Joe Gallo, Mayor ATTEST:

______Judith Brose, Deputy City Clerk

September 9, 2020

The Honorable City Mayor Members of the City Council City of Rolling Meadows, Illinois

We are pleased to confirm our understanding of the services we are to provide the City of Rolling Meadows, Illinois for the years ended December 31, 2020 and December 31, 2021. We will audit the financial statements of the governmental activities, the business-type activities, the discretely presented component unit, each major fund, and the aggregate remaining fund information, including the related notes to the financial statements, which collectively comprise the basic financial statements of the City as of and for the years ended December 31, 2020 and December 31, 2021. Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management’s discussion and analysis (MD&A), to supplement the City’s basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the City’s RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited: management’s discussion and analysis, the budgetary comparison schedules, pension plan employer contribution schedules, changes in the employer’s net pension liability schedules, pension plan investment return schedules, and schedule of changes in employer’s total OPEB liability.

We have also been engaged to report on supplementary information other than RSI that accompanies the City’s financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America and will provide an opinion on it in relation to the financial statements as a whole: combining and individual fund statements and budgetary comparison schedules, and other information listed as supplemental schedules.

The following other information accompanying the financial statements will not be subjected to the auditing procedures applied in our audit of the financial statements, and our auditor’s report will not provide an opinion or any assurance on that other information: introductory and statistical information.

City of Rolling Meadows, Illinois September 9, 2020 Page 2

Audit Objective

The objective of our audit is the expression of opinions as to whether your basic financial statements are fairly presented, in all material respects, in conformity with generally accepted accounting principles and to report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements taken as a whole. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America and will include tests of the accounting records and other procedures we consider necessary to enable us to express such opinions. We will make reference to the other audit of the component unit in our report on your financial statements. We will issue a written report upon completion of our audit of the City’s financial statements. Our report will be addressed to the City Council of the City. We cannot provide assurance that unmodified opinions will be expressed. Circumstances may arise in which it is necessary for us to modify our opinions or add emphasis-of-matter or other-matter paragraphs. If our opinions on the financial statements are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or may withdraw from this engagement.

Audit Procedures – General

An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government.

Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us, even though the audit is properly planned and performed in accordance with U.S. generally accepted auditing standards. In addition, an audit is not designed to detect immaterial misstatements, or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform the appropriate level of management of any material errors, any fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors.

City of Rolling Meadows, Illinois September 9, 2020 Page 3

Audit Procedures – General (Continued)

Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will also require certain written representations from you about the financial statements and related matters.

Audit Procedures – Internal Control

Our audit will include obtaining an understanding of the City and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. An audit is not designed to provide assurance on internal control or to identify deficiencies in internal control. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards.

Audit Procedures – Compliance

As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City’s compliance with the provisions of applicable laws, regulations, contracts, and agreements. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion.

Other Services

We will also assist in preparing the financial statements and required audit adjustments, if any, for the City in conformity with U.S. generally accepted accounting principles based on information provided by you. We will perform these services in accordance with applicable professional standards. The other services are limited to the financial statements previously defined. We, in our sole professional judgement, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities.

Management Responsibilities

Management is responsible for designing, implementing, and maintaining effective internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, including monitoring ongoing activities; for the selection and application of accounting principles; and for the preparation and fair presentation in the financial statements in conformity with U.S. generally accepted accounting principles.

City of Rolling Meadows, Illinois September 9, 2020 Page 4

Management Responsibilities (Continued)

Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, (2) additional information that we may request for the purpose of the audit, and (3) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence.

Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole.

You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws and regulations.

You are responsible for the preparation of the supplementary information in conformity with U.S. generally accepted accounting principles. You agree to include our report on the supplementary information in any document that contains and indicates that we have reported on the supplementary information. You also agree to make the audited financial statements readily available to users of the supplementary information no later than the date the supplementary information is issued with our report thereon. Your responsibilities include acknowledging to us in the representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information.

You agree to assume all management responsibilities for financial statement preparation services and any other nonattest services we provide; oversee the services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of the services; and accept responsibility for them.

City of Rolling Meadows, Illinois September 9, 2020 Page 5

Engagement Administration, Fees, and Other

Our fees for the December 31, 2020 and December 31, 2021 audits will be as follows:

December 31, 2020 December 31, 2021 City CAFR $ 25,000 $ 25,500 Single Audit, if required $ 3,700 $ 3,770 Popular AFR $ 2,160 $ 2,200 TIF Audit $ 540 $ 550 Firefighters’ Pension Fund Audit $ 2,700 $ 2,750

Total $ 34,100 $ 34,770

The City agrees that during the term of this agreement and for a period of twelve months thereafter, the City shall not solicit, or arrange an employment contract with personnel of Lauterbach & Amen, LLP. Violation of this provision shall, in addition to other relief, require the City to compensate Lauterbach & Amen, LLP with one hundred percent of the solicited person’s annual compensation.

We appreciate the opportunity to be of service to the City of Rolling Meadows, Illinois and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign below and return it to us.

Cordially,

Lauterbach & Amen, LLP LAUTERBACH & AMEN, LLP

RESPONSE:

This letter correctly sets forth the understanding of the City of Rolling Meadows, Illinois.

By:

Title:

COUNCIL ACTION SUMMARY – October 13, 2020

Agenda Location: Consent Resolutions

I) Resolution: Award Two-Year Contract Extension for the Police Pension Fund Audit Services

Attachment:

• Resolution to Award Two-Year Contract Extension for City Audit Services – Police Pension Fund with Sikich, LLP. • Resolution 16-R-25 – Award Contract for City Audit Services for the Police Pension Fund with Sikich, LLP. • Two-Year Agreement for City Audit Services for the Police Pension Fund with Sikich, LLP.

Background: The City of Rolling Meadows is required by State Statute to annually contract with an independent auditor (and licensed CPA firm) to conduct an audit of the City’s financial statements and finances. The City of Rolling Meadows’ Auditors are Lauterbach & Amen, LLP and Sikich, LLP for the Police Pension Fund.

The Police Pension Fund contracts with Lauterbach & Amen LLP for its monthly accounting and the Fire Pension Fund contracts with Sikich LLP for its monthly accounting. The Audit of the Police Pension Fund must be completed by a different Audit Firm because Lauterbach & Amen, LLP, completes the monthly accounting for the Police Pension Fund.

Sikich, LLP is proposing the following fees for the next two years (FY 2020 - $6,385 and FY 2021 - $6,580) which is similar in costs to its previous agreement years (FY 2015 - $5,800; FY 2016 - $5,900; FY 2017 - $6,000; FY 2018 - $6,100; and FY 2019 - $6,200).

The proposal is an all-inclusive fee structure. [As with the City’s audit services two-year extension, Staff did contact firms to compare costs and Sikich is still the lowest, responsible firm. In addition, in FY 2022, the City will complete a request for proposal process for the City’s audit services.]

Previous Council Action:

• March 8, 2016 City Council Meeting – Resolution 16-R-25 Approval of Audit Contract with Sikich, LLP for the Police Pension Audit

Recommendation: Approve the resolution.

Resolution No. 20-R-102

A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A TWO- YEAR CONTRACT EXTENSION FOR THE POLICE PENSION FUND AUDIT SERVICES FOR FISCAL YEARS 2020 AND 2021

WHEREAS, the City of Rolling Meadows is required to contract with an Auditing Firm to conduct an annual audit of the City’s financial statements and finances and the Police Pension Fund’s financials statements and finances, and

WHEREAS, the accounting and auditing firm, Sikich, LLP has provided quality and professional audit services from for Fiscal Years 2015 to 2019, and

WHEREAS, the accounting and auditing firm, Sikich LLP provided the lowest cost and responsible proposal for auditing services for the City.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Rolling Meadows, that the City Manager is authorized to contract with Sikich, LLP for auditing services of the Police Pension Fund to be conducted for the City’s Fiscal Years 2020 at a cost of $6,385 and 2021 at a cost of $6,580 (totaling in cost of $12,965). Funds are budgeted in the General Fund under account number 01909000-54610.

AYES:

NAYS:

ABSENT:

Passed and Approved this 13th day of October, 2020.

______Joe Gallo, Mayor ATTEST:

______Judith Brose, Deputy City Clerk

1415 West Diehl Road, Suite 400 Naperville, IL 60563 630.566.8400

September 30, 2020

City of Rolling Meadows C/O Melissa Gallagher, Finance Director 3600 Kirchoff Road Rolling Meadows, Illinois 60008

Dear Ms. Gallagher:

Sikich LLP appreciates being considered for reappointment as independent auditors for the City of Rolling Meadows Police Pension Fund (Fund). We will continue to provide the Fund with high- quality audit services.

Our proposed fees for conducting the audits of the Fund’s financial statements are as follows:

December 31, December 31, 2020 2021

Annual Financial Report $ 6,385 $ 6,580

We appreciate the opportunity to submit this proposal and look forward to continuing to serve the Fund.

Sincerely,

Brian D. LeFevre, CPA, MBA Partner

SR1) TOPICS TO MENTION October 13, 2020

1) Thank you to everyone who donated blood at the Thursday, August 27th City Blood Drive here at City Hall. Because there is such a need, another City Blood Drive has been scheduled for Thursday, October 22nd from 1:00 pm to 7:00 pm in City Hall (Council Chambers). Due to the need for social distancing, appointments are really needed for this event and may be scheduled by contacting Vitalant at 877-258-4825. Wearing of a face covering (mask) is required. Walk-ins will only be accommodated if no scheduled appointments are present in the Council Chambers.

2) Thank you to everyone who attended the last City Market that was conducted on Saturday, September 26th. We hope to see everyone next year when we start back up the monthly City Markets in May 2021.

3) As a follow-up regarding the Census 2020 response rate numbers for the City of Rolling Meadows, as of October 4th the following was provided by the U. S. Census Bureau: Rolling Meadows 80.0%; State of Illinois 71.1%; and the Cook County rate of 66.9%.

4) Thank you to everyone who participated in the Rolling Meadows Public Works & SWANCC Saturday, October 3rd electronic and document destruction event.

5) Election 2020 – Make Your Vote Count By Mail, During Early Voting, Or On November 3rd. 1) Register to Vote: if you have recently moved, changed your name, or are a new voter, you will need to register to vote. Register online by October 18th, in person, or through the mail by October 6th. If you miss these deadlines, register to vote during the Grace Period, October 7th to November 2nd, on Election Day. 2) Voting By Mail: you can vote by mail for the November 3rd election and these ballots can be dropped off at designated mailboxes, mailed by the Us Post Office, or dropped off in person during early voting hours at designated locations. 3) Early Voting: voting is available at designated Cook County locations – please visit the cook county election website for these sites. 4) Election Day Voting: Polling place hours are 6:00 am to 7:00 pm on Tuesday, November 3rd. 5) Questions: for voting questions or to obtain a ballot by mail, visit cookcountyclerk.com or call the Clerk’s Office at 312-603-0906.

6) Another friendly reminder for residents and businesses, if you are having a hard time paying your utility bill or food & beverage payments, please contact Finance at (847) 394-8500 or by email at [email protected] and they may be able to place you on a payment plan. In this regards, the City has received more calls from residents who are asking about their water usage on their Water Bills is higher at this time. As a reminder, residents are home working remotely and now that kids are home e- learning, there is more water being used by residents. Again, if you need assistance, please call us between 8:00 AM and 4:00 PM, Monday through Friday.

7) Please Shop, Dine and Order in Rolling Meadows (it is more important than ever). During these times, it is significant to remember our big boxes, restaurants and small businesses.

8) The Rolling Meadows Police Department and the Drug Enforcement Administration (DEA) has scheduled another National Prescription Drug Take-Back Day for Saturday, October 24th, from 10:00 am to 2:00 pm at the City Hall Parking Lot (3600 Kirchoff Road). This is a great opportunity for those who missed the previous events, or who have subsequently accumulated unwanted, unused prescription drugs (pills only – no sharps or liquids), to safely dispose of those medications. For additional information or if you have a concern, please contact Chief John Nowacki at 847-394-8500.

9) Saturday, October 31st – Halloween Trick or Treat hours in the City are from 1:00 pm to 6:00 pm. If your child collects a treat that you have concerns about, you can dispose of that item in the City’s “Candy Disposal” container located at the front of City Hall.

10) Monday, November 2nd – Early refuse setout begins. Place refuse at the curb no earlier than 3:00 pm the day prior to pick-up.

11) The Illinois Secretary of State has implemented new policies to allow drivers to stay safe & well and avoid long lines and crowds at the DMV. Drivers aged 75 years and older will automatically have their driver’s licenses extended by one year; the new expiration date is their birthday in 2021. All other licenses and Illinois ID’s have been extended to February 1st. Vehicle registrations that will expire November 1st can be renewed online, along with duplicate license and ID requests, plate replacement, and more at www.cyberdriveillinois.com.

12) With leaves falling, just a friendly reminder to residents to not dump or blow them into the street or down the sewers.

13) Have you seen the October electronic “News & Views” or “e-News & Views?” If not, visit, www.cityrm.org and click on News & Views tab. This is the sister publication to the printed newsletter. Some of the October topics include: November election information, April 2021 election filing deadlines, a new restaurant preview, and responding to FOIA requests.

SR2

Fiscal Year 2020 – Financial Estimates (Unaudited) Results of Operations as of August 31, 2020

This financial estimate report shows results of operations as of August 31, 2020.

The reports that follow this memo consist of:

ü General Fund – Income Statement – YTD Available Budget Report ü General Fund – YTD Revenue Detail Report ü General Fund – Major Revenue Charts ü All Funds – YTD Income Statement ü Cash and Investments Report

General Fund Revenues & Expenditures – August 31, 2020 (66.7% of the budget year)

As of August 31, 2020 - FY 2020 (66.7% of the Year - Unaudited)

General Fund FY 2020 Budget FY 2020 YTD % of Budget

Revenues $ 35,061,257 $ 26,235,483 74.8%

Expenditures $ 34,941,750 $ 25,088,999 71.8%

YTD Surplus (Deficit) $ 119,507 $ 1,146,484

The City is currently trending at a positive $1.1 million (Revenues greater than Expenditures). Recall that the City budgeted at a negative position because the City lowered the Property Tax Levy and used General Fund Reserves for the FY 2020 Budget. The budget amendments transferring $1.0 million from the Health Insurance Fund and $500,000 from the Liability Insurance Fund were completed. These amendments were updated on the FY 2020 Budget column and the FY 2020 Year-to-Date column. [Note: the $1.4 million transfer from Committed Funds into the City’s General Fund Balance is not shown here as the above chart only shows the year- to-date picture at this time. During the FY 2021 Proposed Budget process, the City will be reviewing the estimates on the overall ending fund balance for FY 2020 and FY 2021 which will include the $1.4 million in reserves towards the overall fund balance.]

Recall that legal marijuana sales taxes began in July 2020 and we will receive receipts in the month of August but will not know the amount until October. Only estimates are going to be used for the FY 2021 Proposed Budget.

Of note, internet sales are trending up, so sales tax / local use is positive.

FY 2020 - August Financials Page 1

FY 2020 - August Financials Page 2 Sales Tax Category Chart – General Fund

Sales Taxes are approximately 18% of the City’s General Fund Revenues. The chart below shows information from the Illinois Department of Revenue (most recent data from the City’s FY 2019 Audit).

General Fund Expenditures: Total General Fund expenditures total $25.1 million for the year-to-date which is approximately 5.1% over budget. With the City in receipt of the allotment of the property taxes, a corresponding expense is recorded for pension benefits of about 92.3% for the police and fire pension funds. [As a reminder, the Fire Chief retired in March 2020.] All expenditures are being reviewed across all Funds and Departments. City Departments have been directed to hold the line on expenditures and reprioritize items (where possible). As a reminder, the majority of payroll expenditures are governed by one of the four labor agreements.

FY 2020 - August Financials Page 3 Expenditure Charts – General Fund

(1) General Fund Year-to-Date Expenses by Type of Expense & Dollar Amount:

(2) General Fund Year-to-Date Expenses by Type of Expense & % of Total Expenses:

COVID-19 reimbursement programs. The City is maintaining an accurate tracking of costs for the duration of the response to prepare for reimbursement. As of Augusts 31st, the City has spent approximately $150,000 on COVID-19 directly related expenditures (Payroll, PPE, sanitizing, protective barriers and other items). Potentially, the City may see a reimbursement back up to 75% of these total expenses. The first submittal to FEMA was completed. [Staff completed the CARES Act filing with an expected reimbursement of approximately $316,925 and working closely with the Cook County grant folks.]

FY 2020 - August Financials Page 4

The Following transfers were completed per the FY 2020 Adopted Budget:

FY 2020 Interfund Transfers Completed Per the FY 2020 Budget:

(1) From General Fund to the Debt Service Fund (Bond Payment) $ 751,713 (2) From General Fund to Vehicle & Equipment Replacement Fund $ 100,000 (3) From Liability Insurance Fund to Building & Land Fund $ 200,000 (4) From Health Insurance Fund to General Fund (for Admin. Costs) $ 150,000 TOTAL $ 1,201,713

(1) The General Fund transfers the amount of $751,713 for the 2012 Debt Service Payment to be paid from the Debt Service Fund (this bond matures in FY 2023). (2) The General Fund continues the repayment of $100,000 for the repayment of a $1.0 million transfer to the Vehicle & Equipment Replacement Fund from a few years ago. (This is the 5th year of the repayment.) (3) The Liability Insurance Fund transfers $200,000 to the Building & Land Fund similar to the FY 2019 Budget). (4) The Health Insurance Fund transfers $150,000 to the General Fund for administrative costs and other items.

With early, preliminary estimates, there is a potential revenue loss of $2.9 million to the General Fund at the end of FY 2020 (as discussed at the May 19th COW Meeting). To mitigate these losses, the City took action to release funds to the General Fund Balance overall fund balance (called Unassigned Fund Balance). The following Resolutions bring additional funds into the General Fund Balance:

Ø Resolution No. 20-R-56, Approved May 26, 2020, the City released the Committed Fund Balance of $1.4 million in the General Fund to the Unassigned Balance in the General Fund. Ø Resolution No. 20-R-57, Approved May 26, 2020, the City transferred $500,000 from the Liability Insurance Fund to the General Fund. Ø Resolution No. 20-R-58, Approved May 26, 2020, the City transferred $1.0 million from the Health Insurance Fund to the General Fund.

Utilities Fund Notes: Total year-to-date revenues for the Utilities Fund are $7.2 million which is approximately 8.0% below the target for the budget for the year-to-date. Residents are still paying their bills and some have payment plans. Nearly 30% of the City’s customers are on Automatic Bill Pay. As a reminder, the COVID-19 waivers of late penalties started late March 2020. The lower revenues are also attributed to less office space occupied due to larger water users (as an example – A.J. Gallagher Insurance has the majority of their workforce working remotely.) The City continues to monitor the City’s water usage and does show it lower with businesses using less water.

Expenditures are trending at about 17.3% below budget and total $8.0 million year-to-date. There are some projects that have been deferred. Some projects are completed towards the end of summer. Current and future capital expenditures are being reviewed. The bond project funds will be spent down for the underground utilities projects.

FY 2020 - August Financials Page 5 Refuse Fund Notes: Refuse Fund revenues and expenditures are fairly stable through the year. Revenues are $1.4 million which is 1.2% below budget. Expenditures are trending lower with $1.4 million spent to date which is approximately 4.9% below budget (some of this will increase due to landscaping invoices coming in).

City’s Fund Structure: As a reminder, each of the City’s Funds complies with accounting standards per the Governmental Accounting Standards Board (GASB) and the City produces financial statements which follow the Generally Accepted Accounting Principles (GAAP).

Economic Data:

From the Illinois Department of Employment Security: https://www2.illinois.gov/ides/Pages/default.aspx

The current unemployment rate for the Rolling Meadows’ area is 11.7%.

FY 2020 - August Financials Page 6

The City’s Top Ten Employers are shown below. This data is from the City’s FY 2019 Audit.

City's Top Ten Employers

Number of Employer Employees Rank Northrop Defense Systems 2,500 1 Arthur J. Gallagher Insurance 2,000 2 Verizon Wireless 1,075 3 Capital One 710 4 Career Builder 330 5 A.H. Management Group 300 6 Meijer 255 7 Walmart 220 8 RTC 210 9 Panasonic 180 10

* Per the FY 2019 City's Audit

Cash & Investments (Unaudited)

The City’s estimated, unaudited cash position at August 31, 2020 shows $32.5 million across all funds. (Largest share of the City’s cash position is in the General Fund and the Utilities Fund.)

The City closely monitors the City’s investments and cash position.

The General Fund shows $7.7 million which is 24.7% of the total cash on hand is the primary source to pay salaries and City expenses. Continued monitoring of cash reserves will be essential in the upcoming months and in FY 2021.

FY 2020 - August Financials Page 7 YTD Available Budget Report - General Fund - Through August 31, 2020 (66.7% of the Year) UNAUDITED General Fund - Revenues FY 2020 YTD Actuals $'s Over or (Under) Actual as % Budget Budget of Budget

0 40 Property Taxes $ 12,090,894 $ 11,159,724 $ (931,170) 92.3 % 25.6%Above target of 66.7% 41 Local Taxes 11,238,550 6,403,742 ($4,834,808) 57.0 % -9.7%Below target of 66.7% 42 Intergovernmental Revenues 3,607,250 2,715,099 ($892,151) 75.3 % 8.6%Above target of 66.7% 43 Licenses and Permits 1,331,500 908,666 ($422,834) 68.2 % 1.5%Below target of 66.7% 44 Fines and Forfeitures 1,174,400 753,327 ($421,073) 64.1 % -2.6%Below target of 66.7% 45 Charges for Services 3,131,163 2,145,958 ($985,205) 68.5 % 1.8%Above target of 66.7% 46 Investment Earnings 350,000 109,126 ($240,874) 31.2 % -35.5%Below target of 66.7% 47 Miscellaneous Income 487,500 389,840 ($97,660) 80.0 % 13.3%Above target of 66.7% 48 Transfer In 1,650,000 1,650,000 $0 100.0 % 100%Met target for year Total Revenues & Transfers $ 35,061,257 $ 26,235,483 $ (8,825,774) 74.8 % 8.1% Above target of 66.7%

FY 2020 Revenues Received to Date as % of Budget 120.0% 647638.87 100.0% 100.0% 92.3% 75.3% 80.0% 80.0% 68.2% 64.1% 68.5% 57.0% 60.0%

40.0% 31.2%

20.0%

0.0%

1706.19

1263147.8 General Fund Revenues -Through August Each Fiscal Year 30631.34 $30,000,000 11463.63 $26,941,019 $26,235,483 $25,386,019 $25,225,697 $25,000,000 $23,888,474 123781.56 $23,783,068

59455.02 $20,000,000 21754.2

$15,000,000 573465.12

21997.64 $10,000,000 2041.4

225224.6 $5,000,000 36666.64

$0 156666.64 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020

FY 2020 - August Financials Page 8 General Fund - YTD Revenue Detail Report - Through August 31, 2020 (66.7% of the Year) (UNAUDITED) Revenue Detail Account FY 2020 YTD % Account Number FY 2020 Budget FY 2020 Actual Description Received

40 Property Taxes $ 12,090,894 $ 11,159,724 92.3% NOTES: 40010 PRIOR YEARS TAXES 0 (30,577) 0.0% PTAX Refunds to Taxpayers by Cook County. 40015 CURRENT LEVY 4,110,894 3,822,493 93.0% 1st & Part of 2nd Installment of the Property Taxes Rec'd 40067 CURRENT LEVY - POLICE PNSN 3,600,000 3,321,600 92.3% 1st & Part of 2nd Installment of the Property Taxes Rec'd 40075 CURRENT LEVY - FIRE PNSN 4,380,000 4,046,208 92.4% 1st & Part of 2nd Installment of the Property Taxes Rec'd

41 Local Taxes 11,238,550 6,403,742 57.0% ***COVID-19 will have an impact on revenues. 41120 SALES TAX - STATE OF ILLINOIS 3,600,000 2,181,942 60.6% State diverting funds from Sales/HR Sales Tax. 41121 SALES TAX - HOME RULE 2,750,000 1,515,671 55.1% State of Illinois 1.5% Admn Fees affect this revenue. 41130 TELECOMMUNICATIONS TAX 1,200,000 651,033 54.3% Monitoring Telecom. 41140 ELECTRIC UTILITY TAX 1,300,000 799,057 61.5% 41150 HOTEL TAX 250,000 86,974 34.8% One Hotel is in arrears (prior to COVID). 41160 FOOD & BEVERAGE TAX 1,500,000 725,793 48.4% 41170 REAL ESTATE TRANSFER TAX 300,000 220,181 73.4% Real Estate - One-Time Revenues. 41180 CABLE FRANCHISE FEES 330,000 223,090 67.6% Cable Francese - Paid Quarterly. 41190 FEE IN LIEU OF SALES TAX 8,550 0 0.0% Fee In Lieu - Billed in Sept.

42 Intergovernmental Revenues 3,607,250 2,715,099 75.3% 42110 PPRT - STATE OF IL 220,000 162,157 73.7% 42115 PPRT - TOWNSHIP 4,000 3,520 88.0% 42125 SALES TAX - LOCAL USE 750,000 699,270 93.2% More internet sales. 42126 CANNABIS TAX - PD 0 8,476 100.0% Cannabis Tax for PD Activities. 42127 CANNABIS TAX - 3% 0 0 0.0% Cannabis starts-July & received in October. 42130 INCOME TAX - STATE OF IL 2,500,000 1,749,759 70.0% 42135 MISC - INTERGOVERNMENTAL 4,000 893 22.3% 42136 VIDEO GAMING REVENUES 75,000 40,779 54.4% Started again in July. 43600 FEDERAL GRANTS 25,000 4,729 18.9% 43605 GRANT - POLICE GRANTS 26,500 16,806 63.4% 43614 GRANT - TOBACCO CONTROL 2,750 1,210 44.0% 43636 GRANT - COOK COUNTY CENSUS GRANT 0 25,000 100.0% City received $25,000 for the Census Grant. 43637 COVID REIMB GRANTS 0 2,500 0.0% Expected to receive funds from FEMA and CARES. Reimbursement work continues for these 43 Licenses and Permits 1,331,500 908,666 68.2% important federal dollars. 44205 TAXI/CHAUFFER LICENSE 250 0 0.0% 44207 VIDEO GAMING TERMINALS 40,000 27,000 67.5% 44208 VIDEO GAMING TERM OPERATOR 8,000 5,000 62.5% 44210 BUSINESS LICENSE 260,000 212,174 81.6% Business Licenses received throughout the year. 44211 RENTAL UNIT LICENSE 95,000 92,880 97.8% Rental Licenses billed in April. 44220 LIQUOR LICENSES 150,000 136,550 91.0% 44221 VIDEO GAMING G1 LICENSES 750 600 80.0% 44300 RIGHT OF WAY PERMIT 500 6,841 1368.2% 44310 BUILDING PERMIT 500,000 349,445 69.9% M/I Homes Permits are coming in. 44510 ELEVATOR INSPECTION FEES 40,000 22,672 56.7% Revenues continue through the year. 44512 BUILDING INSPECTION FEES 25,000 499 2.0% 44515 PW INSPECTION FEES 12,000 690 5.8% 44518 FIRE INSPECTION FEES 2,000 0 0.0% 44530 PLAN REVIEW FEES 15,000 7,901 52.7% Reimbursable items to City related to Building 44531 DEVELOPMENT FEES 1,000 0 0.0% Permits. 44535 ENGINEERING FEES 125,000 8,696 7.0% Reimbursable items to City related to Building 44555 BOARD FILING FEES 5,000 3,080 61.6% Permits. 44560 SIGN INSPECTION FEES 40,000 22,986 57.5% Revenues continue through the year. 44725 ALARM SYSTEM PERMITS 12,000 11,652 97.1%

44 Fines and Forfeitures 1,174,400 753,327 64.1% 44800 OFFENDER REGISTRATION 1,000 635 63.5% 44805 BAIL PROCESSING FEE 1,000 40 4.0% 45100 ADJUDICATION FINES 50,000 17,930 35.9% 45105 OVERWEIGHT FINES 5,000 5,490 109.8% 45410 CIRCUIT COURT FINES 60,000 14,827 24.7% 45420 TRAFFIC FINES - P TICKETS 50,100 27,367 54.6% 45440 DUI FINES 10,000 2,588 25.9% 45445 ADMINISTRATIVE FEES - TOWS 50,000 12,010 24.0% 45450 RED LIGHT ENFORCEMENT FINES 900,000 647,639 72.0% 45455 FALSE ALARMS-POLICE 10,000 7,865 78.7% 45460 FALSE ALARMS-FIRE 15,000 12,750 85.0% 45465 BUILDING REINSPECTION FEES 15,000 2,376 15.8% General Fund - YTD Revenue Detail Report - Through August 31, 2020 (66.7% of the Year) (UNAUDITED) Revenue Detail Account FY 2020 YTD % Account Number FY 2020 Budget FY 2020 Actual Description Received 45470 FIRE REINSPECTION FEES 300 0 0.0% 45480 LATE FEES 5,000 1,706 34.1% 46520 ACCIDENT REPORT DUPLICATION 2,000 103 5.2%

45 Charges for Services 3,131,163 2,145,958 68.5% NOTES: 46522 ACCOUNTING CHARGE - LIBRARY 45,947 30,631 66.7% 46525 SPECIAL POLICE DETAIL SVCS 40,000 11,464 28.7% Lower due to Arlington Park not open or other 46526 COUNSELOR SVCS - HIGH SCHOOL 195,000 123,782 63.5% requests by employers for PD Special Detail. 46528 COUNSELOR SVCS - JR HIGH 96,000 59,455 61.9% 46533 ADMIN-ALL KIDS HEALTHCARE FEES 15,000 21,754 145.0% 46550 AMBULANCE SVC 725,000 573,465 79.1% 46551 COVID HHS AMBULANCE (CARES ACT) 0 21,998 100.0% COVID-19 Reimbursement from the federal government. 46640 SPECIAL SVC 15,000 2,041 13.6% 46789 HOST/TIPPING FEES 385,000 225,225 58.5% Host/Tipping Fees - quarterly 46904 SVC CHARGEBACK - E911 55,000 36,667 66.7% Chargebacks per the budget 46914 SVC CHARGEBACK - GARAGE 235,000 156,667 66.7% 46916 SVC CHARGEBACK - REFUSE 435,000 290,000 66.7% 46920 SVC CHARGEBACK - UTILITIES 775,000 516,667 66.7% 46937 SVC CHARGEBACK - TIF #2 57,941 38,627 66.7% 46938 SVC CHARGEBACK - TIF #4 56,275 37,517 66.7%

46 Investment Earnings 350,000 109,126 31.2%

47 Miscellaneous Income 487,500 389,840 80.0% 47712 IMET RECOVERY 0 0 0% 48785 RENTAL INCOME 332,000 248,033 75% 48790 MISCELLANEOUS INCOME 15,000 4,038 27% 48792 REIMBURSEMENTS 70,000 90,931 130% 48794 POLICE OUTREACH 70,000 46,834 67% 48800 GAIN/LOSS ON SALE OF F/A 500 5 1%

48 Other Financing Sources 1,650,000 1,650,000 100.0% Budget amendments completed per the Budget Resolution. 49923 TSR FROM LIABILITY INS FUND 500,000 500,000 100.0% 49945 TSR FROM HEALTH INS FUND 1,150,000 150,000 13.0%

Total Revenues & Transfers $ 35,061,257 $ 26,235,483 74.8% ** Rounding differences exist between different reports. YTD Available Budget Report - General Fund - Through August 31, 2020 (66.7% of the Year) UNAUDITED General Fund - Expenditures FY 2020 Y T D Actuals $'s Over or Actual as % Budget (Under) of Budget Budget

10 GENERAL GOVERNMENT $ 1,553,026 $ 822,238 $ (730,788) 52.9 % 50 Salaries 690,871 445,246 (245,625) 64.4 % 51 Benefits 276,280 187,084 (89,196) 67.7 % (Includes IMRF) 52 Contractual Services 390,125 157,938 (232,187) 40.5 % 53 Supplies 195,750 31,969 (163,781) 16.3 %

20 FINANCE 569,731 377,590 (192,141) 66.3 % 50 Salaries 367,145 253,276 (113,869) 69.0 % 51 Benefits 144,961 100,240 (44,721) 69.1 % (Benefits include IMRF) 52 Contractual Services 56,075 23,228 (32,847) 41.4 % 53 Supplies 1,550 846 (704) 54.6 %

25 IT 580,965 311,645 (269,320) 53.6 % 50 Salaries 295,988 150,655 (145,333) 50.9 % (One vacancy at this time.) 51 Benefits 102,702 65,285 (37,417) 63.6 % 52 Contractual Services 152,775 86,586 (66,189) 56.7 % (Benefits include IMRF) 53 Supplies 29,500 9,120 (20,380) 30.9 %

30 POLICE 13,204,011 9,692,688 (3,511,323) 73.4 % 50 Salaries 6,867,156 4,606,599 (2,260,557) 67.1 % 55 Police Pension 3,600,000 3,321,600 (278,400) 92.3 % 1st & Part of 2nd Installment of PTAXES. 51 Benefits 1,479,565 1,053,630 (425,935) 71.2 % (Benefits include IMRF) 52 Contractual Services 969,300 523,096 (446,204) 54.0 % 53 Supplies 287,990 187,764 (100,226) 65.2 %

40 FIRE 13,191,639 9,805,761 (3,385,878) 74.3 % 50 Salaries 6,007,190 3,975,426 (2,031,764) 66.2 % Retirement of Fire Chief in Q1. 55 Fire Pension 4,380,000 4,046,208 (333,792) 92.4 % 1st & Part of 2nd Installment of PTAXES. 51 Benefits 1,371,716 902,318 (469,398) 65.8 % (Benefits include IMRF) 52 Contractual Services 1,282,723 787,360 (495,363) 61.4 % 53 Supplies 150,010 94,449 (55,561) 63.0 %

70 PUBLIC WORKS 4,186,250 2,672,669 (1,513,581) 63.8 % 50 Salaries 2,318,454 1,540,291 (778,163) 66.4 % 51 Benefits 1,123,816 723,867 (399,949) 64.4 % (Benefits include IMRF) 52 Contractual Services 715,280 397,961 (317,319) 55.6 % 53 Supplies 28,700 10,549 (18,151) 36.8 % * Community Development is a Division of Public Works and budgeted in this budget. 80 HEALTH, WELFARE & CULTURE 54,465 19,570 (34,895) 35.9 % 52 Contractual Services 44,195 19,247 (24,948) 43.6 % 53 Supplies 7,270 323 (6,947) 4.4 % 50 Salaries 3,000 0 (3,000) 0.0 %

90 ADMINISTRATIVE OVERHEAD 1,601,663 1,386,837 (214,826) 86.6 % Under Contractual Services: 50 Police Special Detail (Reimbursable) 50,000 15,396 (34,604) 30.8 % 52 Contractual Services 690,450 512,997 (177,453) 74.3 % 53 Supplies 9,500 6,731 (2,769) 70.9 % Business & Resident 56 Other Financing Uses * 851,713 851,713 - 100.0 % Assistance Program $0 spent. * Transfers per budget. Total Expenditures & Transfers $ 34,941,750 $ 25,088,999 $ (9,852,751) 71.8 %

Surplus (Deficit) $ 119,507 $ 1,146,484 (Per the Budget) (Year-To-Date) The FY 2020 Budget was amended with the following Resolutions: 20-R-57 transferred $500,000 from the Liability Insurance Fund to the General Fund; and 20-R-58 transferred $1.0 million from the Health Insurance Fund to the General Fund.

FY 2020 - August Financials Page 9 YTD Available Budget Report - General Fund - Through August 31, 2020 (66.7% of the Year) UNAUDITED

General Fund Expenditures -Through August Each Fiscal Year

$30,000,000

$26,355,144 $25,088,999 $24,328,348 $25,000,000 $23,463,477 $22,828,916

$20,633,157 $20,000,000

$15,000,000

$10,000,000

$5,000,000

$0 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020

FY 2020 - August Financials Page 10 ALL FUNDS YTD INCOME STATEMENT - ALL FUNDS AT A GLANCE - As of 8/31/2020 For the period ending 8/31/2020 - Unaudited ALL FUNDS INCOME % of % of STATEMENT - ALL FUNDS AT A Revenues YTD Expenses YTD GLANCE YTD Revenues FY 2020 Budget Budget YTD Expenses FY 2020 Budget Budget NOTES:

01 - General Fund $ 26,235,483 $ 35 ,061,257 74.8% $ 25,088,999 $ 34,941,750 71.8% 1st Installment of Property Taxes Received. (Rebuild Illinois Funds received in the MFT Fund) 03 - Motor Fuel Tax 1,118,929 627,500 178.3% 600,000 600,000 100.0% Receipts coming in from the additional State MFT Tax for future budget years. 04 - E911 650,893 700,500 92.9% 339,356 1,085,000 31.3% 1st Installment of Property Taxes Received.

47 - Debt Service 751,713 751,713 100.0% 38,832 752,213 5.2% Debt service payments completed mid-year and end of year.

37 - TIF #2 Kirchoff/Owl 348,662 300,100 116.2% 39,152 60,441 64.8% This TIF will remain at a negative until the end of its term. 38 - TIF #4 Golf Road 1,867,901 3 ,000,250 62.3% 39,263 2,532,219 1.6% 61- Local Road 2,139,644 3 ,997,500 53.5% 1,144,303 4,663,300 24.5% 83 - Fire Stations Fund 930,257 996,166 93.4% 2,085,953 5,436,311 38.4% Bond items are being completed.

20 - Utilities 7,226,483 12 ,300,500 58.7% 7,969,344 16,139,188 49.4% Bond items are being completed. 16 - Refuse 1,434,959 2 ,191,924 65.5% 1,435,922 2,322,631 61.8%

14 - Municipal Garage 1,031,130 1 ,549,500 66.5% 842,972 1,581,179 53.3% 25 - Vehicle & Equipment Rplcmt. 1,123,134 1 ,644,950 68.3% 342,373 2,098,500 16.3% 33 - Building and Land 647,739 805,800 80.4% 493,100 1,536,900 32.1% Includes the total cost of purchase for 2809 Owl Drive Property. 23 - Liability Insurance 581,052 909,417 63.9% 1,230,834 1,495,000 82.3% Annual Liability Insurance completed in January. 45 - Health Insurance 3,059,720 4 ,922,470 62.2% 4,009,175 4,424,152 90.6% Totals: $ 49,147,699 $ 69 ,759,547 $ 45,699,579 $ 79,668,784

NOTES:

1) The City paid its annual liability insurance payment in January from the Liability Insurance Fund. 2) The Healthcare chargegbacks (revenues to the Health Insurance Fund) will be recorded in the next financials statement. 3) The FY 2020 Budget was amended with the following Resolutions: 20-R-57 transferred $500,000 from the Liability Insurance Fund to the General Fund; and 20-R-58 transferred $1.0 million from the Health Insurance Fund to the General Fund. CASH AND INVESTMENTS SUMMARY REPORT- as of August 31, 2020 UNAUDITED GENERAL LEDGER FUND # SHOWS NEXT TO THE FUND NAME CASH

Chase Bank (Includes City Savings @ Chase Chase Bank PMA Bank) DCEO Grant Illinois Funds IMET Investments TOTAL General Fund 01 - General $ (2,819,909) $ - $ 460,790 $ 10,123,604 $ - $ 7,764,485

Special Revenue Funds 03 - Motor Fuel Tax 864,046 - - - - 864,046 04 - E911 1,555,645 - - - - 1 ,555,645

Debt Service Fund 47 - Debt Service 730,305 - - - - 730,305

Capital Funds 37 - TIF #2 -867,629 - - - - (867,629) 38 - TIF #4 1,813,069 - - - - 1 ,813,069 61 - Local Road * -873,837 - - - 1 ,087,989 214,152 83 - Fire Stations Fund -8,675,748 - - - 10,262,453 1 ,586,705 ** PMA is the bond fund for Fund 83. Enterprise Funds ** Accounting continues for the bonds. 20 - Utilities 1,878,771 19,051 713,512 - 4 ,600,064 7 ,211,398 16 - Refuse -345,467 - 865,107 - - 519,640 ** PMA is the bond fund for Fund 20. Internal Service 14 - Municipal Garage 1,835,295 - - - - 1 ,835,295 25 - Vehicle Replacement 2,373,684 - - - - 2 ,373,684 33 - Building and Land 549,008 - - - 1 ,089,432 1 ,638,440 23 - Liability Insurance 1,343,250 - - 51,774 - 1 ,395,024 45 - Health Insurance 2,444,077 - - 415,011 - 2 ,859,088

Other Funds * 08 - Escrow (Building Projects) 686,062 - 625 - - 686,687 26 - Foreign Fire Insurance 104,427 - - - - 104,427 17 - Police Asset Seizure 192,342 - - - - 192,342

Total City Funds $ 2,787,391 $ 19,051 $ 2,040,034 $ 10,590,389 $ 17,039,938 $ 32,476,803 Distribution %: 8.58% 0.06% 6.28% 32.61% 52.47%

Unaudited Cash Position After Deducting Other Funds $ 31,493,347 NOTES: 1. Utilities DCEO Grants are for Stormwater Improvements. 2. "Other Funds" Escrow, Foreign Fire Insurance and Police Asset Seizure Funds are deducted from available cash. Escrow Funds are monies held by the City for building projects and released when the project is completed. Foreign Fire Insurance and Police Asset Seizure are governed by separate governing authorities who may authorize the use of funds for certain expenses as mandated by their governing authorities.

Cash Concentration By Fund Group 35.0% 32.1%

30.0% 24.7% 24.5% 25.0%

20.0%

15.0%

8.7% 10.0% 7.7%

5.0% 2.3%

0.0% General Fund Internal Service Funds Special Revenue Funds Enterprise Funds Debt Service Fund Capital Funds REVENUE Year January February March April May June July August September October November December TOTAL

MFT 2019 $ 52,342 $ 52,285 $ 47,553 $ 45,475 $ 53,342 $ 48,885 $ 44,565 $ 55,704 $ 44,229 $ 50,869 $ 47,327 $ 54,117 $ 596,693 (remitted the next month) 2020 $ 71,713 $ 41,987 $ 41,864 $ 46,423 $ 42,809 $ 33,605 $ 33,293 $ 41,434 $ 49,272 -$ -$ -$ $ 402,399

MFT (Additional amount) 2019 -$ $ - $ - $ - $ - $ - $ - $ - $ 35,910 $ 36,178 $ 32,544 $ 35,820 $ 140,452 (remitted the next month) 2020 $ 34,074 $ 32,973 $ 32,291 $ 30,345 $ 28,665 $ 22,987 $ 24,932 $ 29,817 $ 33,871 -$ -$ -$ $ 269,955

Sales Tax - State of Illinois 2019 $ 287,651 $ 278,568 $ 328,673 $ 248,702 $ 246,903 $ 263,920 $ 285,789 $ 276,420 $ 293,690 $ 317,464 $ 294,529 $ 305,684 $ 3,427,993 (remitted usually three months after collected) 2020 $ 361,716 $ 292,189 $ 321,821 $ 260,021 $ 206,528 $ 226,833 $ 251,791 $ 261,043 $ 284,337 -$ -$ -$ $ 2,466,279

Sales Tax - Home Rule 2018 -$ $ - -$ -$ -$ -$ -$ -$ $ - -$ -$ -$ $ - (remitted usually three months after collected) 2019 $ 214,368 $ 206,227 $ 247,770 $ 174,279 $ 178,198 $ 187,867 $ 210,670 $ 195,014 $ 218,917 $ 237,670 $ 227,013 $ 230,195 $ 2,528,188 2020 $ 278,755 $ 208,370 $ 237,188 $ 178,356 $ 133,700 $ 136,366 $ 166,484 $ 176,452 $ 203,016 -$ -$ -$ $ 1,718,688

Income Tax 2018 -$ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - (remitted the next month or several months) 2019 $ 199,946 $ 240,551 $ 144,843 $ 232,648 $ 483,941 $ 151,133 $ 226,015 $ 162,015 $ 143,391 $ 255,836 $ 166,973 $ 157,782 $ 2,565,074 2020 $ 220,539 $ 227,215 $ 168,957 $ 248,156 $ 242,967 $ 76,203 $ 238,982 $ 326,740 $ 185,135 $ - $ - $ - $ 1,934,894

Local Use Tax 2018 -$ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - (remitted usually three months after collected) 2019 $ 65,092 $ 72,022 $ 87,092 $ 50,521 $ 58,201 $ 66,165 $ 62,626 $ 62,896 $ 63,941 $ 65,734 $ 62,977 $ 70,533 $ 787,801 2020 $ 77,442 $ 72,552 $ 99,551 $ 68,935 $ 59,905 $ 150,496 $ 80,672 $ 89,717 $ 90,576 -$ -$ -$ $ 789,846

Electric Utility Tax 2018 -$ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - (remitted the next month) 2019 $ 110,168 $ 117,798 $ 110,804 $ 107,633 $ 90,417 $ 84,773 $ 84,862 $ 109,383 $ 109,383 $ 118,942 $ 83,245 $ 96,429 $ 1,223,836 2020 $ 81,663 $ 44,924 $ 105,848 $ 95,406 $ 82,664 $ 181,095 $ 94,139 $ 113,319 $ - -$ -$ -$ $ 799,057

Food & Beverage Tax 2018 -$ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - (remitted the next month) 2019 $ 114,084 $ 111,332 $ 99,125 $ 123,667 $ 112,130 $ 131,706 $ 115,690 $ 140,158 $ 127,437 $ 114,531 $ 123,458 $ 123,136 $ 1,436,454 2020 $ 124,896 $ 108,871 $ 93,437 $ 71,260 $ 72,262 $ 84,072 $ 78,805 $ 92,190 $ 107,435 -$ -$ -$ $ 833,228

Real Estate Transfer Tax 2018 -$ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - (remitted at the time & date) 2019 $ 12,198 $ 19,876 $ 17,202 $ 26,271 $ 32,738 $ 32,503 $ 38,545 $ 28,868 $ 26,367 $ 32,031 $ 36,599 $ 24,715 $ 327,913 2020 $ 13,441 $ 33,650 $ 34,340 $ 24,821 $ 16,226 $ 22,676 $ 37,346 $ 37,681 $ 40,632 $ - $ - $ - $ 260,813

Video Gaming 2018 -$ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - (remitted the next month) 2019 $ 1,717 $ 2,032 $ 3,587 $ 3,898 $ 5,745 $ 6,340 $ 6,619 $ 8,159 $ 7,775 $ 7,833 $ 8,082 $ 9,140 $ 70,927 2020 $ 9,665 $ 8,722 $ 5,170 -$ -$ -$ $ 9,015 $ 9,774 $ - -$ -$ -$ $ 42,346 ** Video Gaming on this chart will reflect the months that the revenues are earned. The Financial Statements reflect the months that the State remits the money to the City. Recreational Marijuana 2018 -$ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - (remitted usually three months after collected) 2019 -$ $ - -$ -$ -$ -$ -$ -$ $ - -$ -$ -$ $ - 2020 -$ $ - -$ -$ -$ -$ -$ -$ $ - -$ -$ -$ $ -

Major Revenue Changes (from FY 2019 to FY 2020) As of August 31, 2020 $200,000 120%

$150,000 100% 100%

$100,000 80%

$50,000 60%

$0 MFT MFT (Additional Sales Tax - State of Sales Tax - Home Income Tax Local Use Tax Electric Utility Tax Food & Beverage TaxReal Estate Transfer Video Gaming Recreational 40% -$50,000 amount) Illinois Rule Tax Marijuana 22% 20% -$100,000

4% 6% 0% -$150,000 -1% -1% 0% -8% -4% -4% -$200,000 -15% -20%

-$250,000 -40%

$ Change as of August 2020 from August 2019 % Change as of August 2020 from August 2019

FY 2020 - August Financials Page 11 State Sales Tax -As of August Each Year (JUNE RECEIPTS) $3,000,000 (State diverting municipal money for state budget -started in FY 2017) (This now includes internet sales which are shown in Local Use Tax.)

$2,486,602 $2,500,000 $2,330,034 $2,267,262 $2,225,622 $2,216,625 $2,181,942 2,078,837 2,114,718

$2,000,000

$1,500,000

$1,000,000

$500,000

$0 2013 2014 2015 2016 2017 2018 2019 2020

FY 2020 - August Financials Page 12 Home Rule Sales Tax -As of August Each Year (JUNE RECEIPTS) $2,000,000

$1,820,305 $1,800,000 $1,722,998

$1,622,946 $1,614,393 $1,600,000 $1,552,395 $1,515,671 1,489,195 1,508,858

$1,400,000

$1,200,000

$1,000,000

$800,000

$600,000

$400,000

$200,000

$0 2013 2014 2015 2016 2017 2018 2019 2020

FY 2020 - August Financials Page 13 Telecommunications Tax -As of August Each Year (JUNE RECEIPTS)

$1,400,000 TelecommTax will continue to decrease due to fewer land lines. The City is monitoring other items related to this tax. $1,200,000 1,180,551 $1,141,998

$1,007,943 988,566 $1,000,000

$885,321 $821,436 $784,918 $800,000

$651,033

$600,000

$400,000

$200,000

$0 2013 2014 2015 2016 2017 2018 2019 2020

FY 2020 - August Financials Page 14 Electric Utility Tax -As of August Each Year (JULY RECEIPTS) $1,000,000

906,830 $890,235 $900,000 858,974 $859,094 $835,788 $844,410 $815,837 $799,057 $800,000

$700,000

$600,000

$500,000

$400,000

$300,000

$200,000

$100,000

$0 2013 2014 2015 2016 2017 2018 2019 2020

FY 2020 - August Financials Page 15 Food & Beverage Tax -As of August Each Year [We do have some businesses on payment plans or they have not filed their tax returns (so there are $1,200,000 outstanding receivables).]

$1,000,000 $965,181 $955,812 $947,891

$854,212 $834,556

$800,000 782,745 779,993 $725,793

$600,000

$400,000

$200,000

$0 2013 2014 2015 2016 2017 2018 2019 2020

FY 2020 - August Financials Page 16 Hotel Tax -As of August Each Year

$350,000

308,979

$300,000 $290,913 $285,502 $285,902

246,756 $250,000

$211,395 $205,714 $200,000

There is one late $150,000 payer and the Holiday Inn is offline (soon to be Aloft Hotel). $100,000 $86,974

$50,000

$0 2013 2014 2015 2016 2017 2018 2019 2020

FY 2020 - August Financials Page 17 $750,000 Real Estate Transfer Tax -As of August Each Year Real Estate $700,000 Transfers have had some larger, $650,000 one-time revenues over $600,000 the last few years. As $550,000 mentioned before, these cannot be $500,000 anticipated. Staff anticipates $450,000 $704,504 one larger one in FY 2020. $400,000 (M I Homes $350,000 have started to sell) $300,000 $$495,589

$250,000 $373,806 $273,910 $280,409 $200,000 $$258,047

$150,000 $61,157 $100,000 $220,181

$50,000

$0 2013 2014 2015 2016 2017 2018 2019 2020

FY 2020 - August Financials Page 18 Local Use Tax -As of August Each Year (JUNE RECEIPTS)

$800,000 Online sales are drivingthe increases in the Local Use Tax.

$699,270 $700,000

$600,000

$524,616

$500,000 $444,859 $430,173 $408,741 $400,000 $344,014

290,667 $300,000 261,231

$200,000

$100,000

$0 2013 2014 2015 2016 2017 2018 2019 2020

FY 2020 - August Financials Page 19 Income Tax -As of August Each Year (JUNE RECEIPTS)

$2,000,000

$1,841,092 1,800,697 $1,794,897 $1,800,000 $1,759,437 $1,749,759 $1,656,934 $1,627,310 1,594,580 $1,600,000

$1,400,000

$1,200,000 7 months of 7 months of Income Tax Income Tax $1,000,000 8 months of Income Tax 8 months of 7 months of 7 months of 7 months of 7 months of Income Tax Income Tax Income Tax Income Tax $800,000 Income Tax

$600,000

$400,000

$200,000

$0 2013 2014 2015 2016 2017 2018 2019 2020

FY 2020 - August Financials Page 20 SR3) City of Rolling Meadows Traffic Review Committee – Meeting Wednesday, September 2, 2020, at 2:30 p.m.

Agenda: Staff Report

I. Old Business a. Wilke Road - Discussion on road jurisdiction, resurfacing history, and speed limit thresholds and requirements, per an Alderman’s July 30th email, in response to two resident complaints regarding high traffic and high speeds on Wilke Road between Kirchoff and Euclid. Arlington Hts. is performing speed study using in-house equipment and personnel. Staff will contact Arl. Hts. to check on status. Staff received and reviewed the speed study information. AH conducted a speed study over the period of May 20 thru June 2.

As a result of the study information, the speed limit of 35 mph is actually a 5 mile per hour reduction from the preferred speed limit, therefore further reductions are not warranted and should not be supported. As a result of these findings, this matter is considered closed.

II. New Business

a. No Outlet Signs – On top of the current street signs 1. Buckingham Court at Quentin and 2. Bent Creek Court at Hartung (also requested to move this street sign to the east side on the street). Both locations should receive signage. The Committee established guidance for when this are justified and not. PW staff has been made aware of these conditions. The signs will be installed / relocated shortly. This item is completed.

b. Change Yield sign to a 3 Way Stop Sign – With increased usage on the park and path, is it possible to change the current Yield at Sigwalt and Cardinal to a 3 Way Stop Sign (maybe even a solar crosswalk/combo sign).

Discussions took place on this signage and a stop sign is warranted due to similar conditions at the other end of the block. A solar powered flashing stop sign will be installed in the upcoming weeks for a period of six months to notify motorists and pedestrians of the change. This matter is completed.

III. Other/Old Business a. 975 Rohlwing Rd – Nature’s Care. Recreational sales still pending. Parking issue not a concern at this time. See planning/ordinance information for further information. Recreational sales have started and the traffic impacts are being monitored. Staff continues to monitor traffic issues per the conditions of the special use. (Four months following recreational sales operations).

IV. Next Regular Meeting – October 7, 2020, at 2:30 pm COUNCIL ACTION SUMMARY – October 13, 2020

Agenda Location: Staff Reports

SR4) 3900 Berdnick Street / 3200 Central Road – Park District Discussions

Background: As you will recall, at the July 21, 2020, Committee of the Whole meeting, staff provided a presentation related to the condition of the Public Works/Park District facility located at 3200 Central Road. At that meeting, the history of how and why the Rolling Meadows Public Works Department and the Rolling Meadows Park District Maintenance Department came to be housed in the same facility (Combined Services Facility) in the early 1990’s was also discussed.

During that meeting, the City Council provided solid feedback regarding the need to make plans to relocate all operations from the Central Road Facility in the near future, and gave unanimous direction to enter into more serious conversations with the Rolling Meadows Park District Staff to investigate the potential to buy the Park District out of their portion of the Berdnick Facility and end the long standing lease agreements that exist between agencies. The ultimate goal for both agencies would include the consolidation of Public Works operations and equipment storage into the 3900 Berdnick Street site, while at the same time provide the Park District with an opportunity to construct its own dedicated facility on the existing 3200 Central Road site or an alternative site.

Below is a timeline that staff will provide occasionally simply to provide the City Council with a brief status update of this project.

August Preliminary phone conversations with Parks and Recreation Director regarding the meeting and history of the Park District/Public Works relationship, and discussions related to the Committee of the Whole meeting.

September The Director and Assistant Director had a meeting on September 11, 2020, with the Parks and Recreation Director and the Superintendent of Parks to gauge interest. During that meeting, the Park District expressed that they were certainly interested in the potential opportunity. Minor discussions ensued regarding costs and City-owned lands. City staff informed the Park District that we would be employing the City Engineer to provide preliminary information regarding the usability of the 3200 Central Road site, as a potential future site for the Maintenance Department.

Staff has authorized the City Engineer to work with staff and the RMPD staff to generate a preliminary assessment of the site and the impacts that the limits of the flood plain and the floodway might have on future development. Staff expects to receive this information and share it with the Park District in October.

COUNCIL ACTION SUMMARY – October 13, 2020

Agenda Location: Staff Reports

SR5) Topic: Christmas Decorations

Background: As you will recall, at the September 15, 2020, Committee of the Whole meeting, staff provided alternatives and requested direction on a request from Alderman Cannon that a Christmas tree be added on the vacant City-owned property at Kirchoff Road and Owl Lane. Council clarified at this meeting that, due to the pandemic, any formal community “tree lighting” would be preferable at this location over the location it was held last year, at the Central Road Historical Museum. Council also provided general direction that the installation and decoration of the 20’ artificial tree that was donated to the City last year was the preferred option to pursue. This memo updates the Council on work related to Christmas decorations that was already under way when the request was made, and on staff’s efforts to execute the Council’s request for decorations at Kirchoff and Owl.

Work Already in Progress: Planning for holiday decorations, particularly those that are new decorations over the prior year, begins early in the calendar year, as Public Works crews must incorporate additional tasks into regularly scheduled activities. Council feedback (provided after last year’s new Central Road holiday decorations) was therefore immediately incorporated into work plans for the 2020 holiday season. Mostly, this new work involved outfitting Barker light-poles with additional electricity to power new decorations. This work was already in progress, actually nearly finished, at the September 15, 2020 meeting. Additionally, Assistant to the City Manager Lori Ciezek had already purchased decorations for these poles and scheduled Public Works crews for the installation. This work has not yet been completed, but is still scheduled to be done this year. As the electrical work has already been completed, and the decorations acquired, Public Works intends to continue the installation of these decorations. Decoration of the tree at the museum will return to something closer to how decorations were completed in years prior to last year. The material costs related to the work done to date for additional work around the Central location is $3,872.33, which includes the purchase of new outlets for Barker light poles, and the purchase of mini lights. Light pole decorations and brackets were acquired from budgets within the City Manager’s office.

Kirchoff/Owl Vacant Lot Work Subsequent to the September 15, 2020 meeting, Public Works began securing quotes to have electrical work completed on the site to accommodate the lighting of the 20’ donated tree. As this work can no longer be programed into the existing schedule, staff began conversations with electrical contractors who could commit to a “turn-key” project on short notice. BME Electric made that commitment, and is currently working with staff on a proposal that will be within established budgets and spending guidelines. Work includes trenching between the poles and the planned location of a new transformer and the addition of new outlets. These electrical costs will be slightly higher than the 2019 estimates provided in the last COW report, however those estimates were not based on a short turn-around time with a contractor doing all the work.

Additional costs include an approximate $1,200 Com Ed fee to make the connection, and the purchase of additional lights and decorations. Staff has communicated with the City’s ComEd representative about this request and whether they could guarantee service to be in place right after Thanksgiving. Given the lateness of the request, their verbal confirmations were provided with cautions that an unforeseen weather event between now and then could prevent the installation from being completed when desired. Despite that caution, they have committed to doing their best to accommodate the City’s request.

SR6)

AGENDA COMMITTEE OF THE WHOLE October 20, 2020 – 7:30 p.m.

1) FY 2021 Library Budget 2) FY 2021 City Budget 3) Chamber Support on Business Licenses (Mayor Gallo) 4) Zoning Code Update 5) Water Main Ownership 6) Chipper Program Survey Questions 7) Expansion of Police Department Social Services Outreach (Part II) 8) Holiday Tree on City Owned Property Located on Kirchoff Road (Owl & Kirchoff)

SR7)

AGENDA

CITY COUNCIL MEETING October 27, 2020 -7:30 p.m.

CALL TO ORDER: Mayor Joe Gallo

PLEDGE OF ALLEGIANCE TO THE FLAG:

ROLL CALL: MIKE CANNON, NICK BUDMATS, KEVIN O’BRIEN, JENIFER VINEZEANO, JON BISESI, JOHN D’ASTICE, LARA SANOICA

MOTION TO APPROVE CITY COUNCIL MINUTES OF OCTOBER 20, 2020 COMMITTEE-OF-THE-WHOLE MEETING AND OCTOBER 13, 2020 CITY COUNCIL MEETING

MOTION TO DEVIATE:

NEXT ORDINANCE NO. 20-00 NEXT RESOLUTION NO. 20-R-00 MAYOR’S REPORT:

WARD REPORTS:

MEETING OPEN TO THE PUBLIC FOR 20 MINUTES:

PENDING:

A) Ordinance No. 20-00 – Approve an Ordinance Confirming and Extending the State of Emergency within the City of Rolling Meadows Due to the COVID-19 Pandemic (2nd Reading)

B) Ordinance No. 20 - 00 Approve Property Tax Levy Abatement (2nd Reading)

City Council October 27, 2020 Page 2

CONSENT ORDINANCES:

C) Ordinance No. 20-00 – Approve an Ordinance Confirming and Extending the State of Emergency within the City of Rolling Meadows Due to the COVID-19 Pandemic (1st Reading)

D) Ordinance No. 20-00 – Approve Comprehensive Zoning Code Update (1st Reading)

NEW BUSINESS:

E) MOTION TO APPROVE PAYMENT OF BILLS ON WARRANT 10/27/2020

CONSENT RESOLUTIONS:

F) Resolution No. 20-R-00 – Approve Release of Closed Session Minutes and Destruction of Tapes

G) Resolution No. 20-R-00 – Award Contract for Leak Detection Services

H) Resolution No. 20-R-00 – Award Contract for the Purchase and Installation of Protective Flooring in the Shop Area of Public Works

I) Resolution No. 20-R-00 – Authorize Purchase of Road Salt for Winter 2020/2021 Season

J) Resolution No. 20-R-00 – Approve ITEP Grant Application for Hicks Road Bike Path

OTHER BUSINESS & REPORTS:

Mayor's Appointments: Reappointment of Shawna Brauer to the Police Pension Fund Mayor's Proclamations: City Clerk's Report: City Staff Reports: 1) Community Items of Interest 2) September 2020 New Businesses 3) Meacham Road Update

MATTERS NOT ON THE AGENDA:

ADJOURNMENT: