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October Board Meeting Agenda

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October Board Meeting Agenda ECONOMIC DEVELOPMENT AUTHORITY Regular Meeting October 22, 2020 4:00 PM Board Meeting Agenda I. Call to Order II. Public Comment (Maximum of Three Minutes Per Person) III. Minutes of the Board Meeting for: A. September 24, 2020 Regular Board Meeting IV. Presentations A. City of Richmond Five-Year Consolidation Plan for HUD V. Unfinished Business VI. New Business for Board Action A. Monarch Consulting Contract Amendment B. Washington Football Team Option Agreement C. Emergency Childcare Initiative and Cooperation Agreement VII. Old Business VIII. Committee Reports A. Loan Committee B. Audit and Finance Committee 1. September Finance Report 2. Small Business Development Center C. Executive Committee D. Special Project Committee E. Communications Committee IX. Report of the Officers A. Report of the Chairman B. Report of the Secretary 1. EDA Bylaws & Board Manual 2. Virginia Industrial Development Authorities Institute/Virginia Institute for Economic Development – November 16-17, 2020 (Virtual) X. Other Business A. Department of Economic Development Update 1. DED Staffing Update 2. Grant Programs Update 3. FY20 Economic Development Annual Report/Snapshot 4. Marketing Services RFP Scope of Work XI. Executive Session (If Needed) XII. Adjournment Upcoming Meetings Board Meeting – November 19, 2020 @ 4:00pm (Electronic Meeting) Loan Committee Meeting – November 12, 2020 @ 3:00pm (Electronic Meeting) Finance Committee Meeting – November 12, 2020 @ 4:00pm (Electronic Meeting) PUBLIC MEETING NOTICE WHAT: The City of Richmond’s Economic Development Authority will hold its regular monthly meeting electronically. WHEN: Thursday, October 22, 2020 at 4:00 P.M. WHERE: This meeting will be held through electronic communication means pursuant to and in compliance with Ordinance No. 2020-093, adopted April 9, 2020 by Richmond City Council. This meeting will be open to participation through electronic communication means by the public and closed to in-person participation by the public. Board members and other staff will participate by teleconference/videoconference via Microsoft Teams. Instructions on how to access the meeting are provided below. A copy of the meeting agenda can be found at http://www.richmondeda.org/eda-meeting-schedule Meeting Access: To participate in the Economic Development Authority meeting on Thursday, October 22, 2020 at 4:00 P.M., you have the following options: Accessing the Meeting: 1. Access the meeting by phone You may listen to the meeting (audio only) from your phone by dialing *67-804-316-9457 and when prompted, enter Conference ID 741 947 650#. (Dialing *67 prevents your phone number from being displayed publically). Please mute your phone. 2. Access the meeting online by computer, tablet or smartphone (audio and video) To access the meeting via Microsoft Teams use the following link: Join Microsoft Teams Meeting How to provide public comment on agenda items prior to the meeting Citizens are encouraged to email comments in writing to [email protected] in lieu of speaking through audio or video means during the meeting. All written comments received via email prior to 12:00 P.M. on Thursday, October 22, 2020, will be provided to all members of the Economic Development Authority prior to the beginning of the meeting and will be included in the record of the meeting. When submitting your comments by email, be sure to include in your email address (i) your full legal name, (ii) any organizations you represent, and (iii) any economic or professional relationships that would be affected by the matter on which you are commenting. The person responsible for receiving written comments is George Bolos, staff to the EDA. How to provide public comment regarding items on the agenda during to the meeting If you are accessing the meeting by phone or via Microsoft Teams and you would like to speak during the meeting’s public hearing(s), you will be asked to do so during the meeting at the appropriate time, and the applicable time limits will be enforced. The meeting organizer will facilitate public comments. MEETING MINUTES Economic Development Authority of the City of Richmond, Virginia September Board Meeting Minutes September 24, 2020 Board Meeting Minutes Due to the closure of City offices to the public, this meeting was held through electronic communication methods pursuant to and in compliance with Ordinance No. 2020-093, adopted April 9, 2020 by Richmond City Council. This meeting was open to public participation through electronic communication means and closed to in-person participation by the public. EDA Committee members and City staff participated in this teleconference/videoconference via Microsoft Teams. Prior to the meeting special guidelines for public access and citizen participation were available online and posted outside of the Department of Economic Development’s office located at 1500 East Main Street. There were multiple ways for the public to observe or participate in the meeting. These options are explained on the EDA’s webpage: http://www.richmondeda.org/eda- meeting-schedule Members present: Nupa Agarwal Vice-Chair Hossein Sadid Nathan Hughes Evan Feinman Marquia Gunn Neil Millhisser Others present: Glenn Major, General Manager, Bon Secours Training Center, ASM Global Lisa Jones, AG Reese Leonard Sledge, City of Richmond – Department of Economic Development, EDA Secretary Rick Winston, City of Richmond – Department of Economic Development Bonnie Ashley, City Of Richmond – City Attorney’s Office George Bolos, City of Richmond – Department of Economic Development Call to Order: Ms. Agarwal, Vice-Chair of the EDA, called the meeting to order at 4:00pm and presided over the meeting. Mr. Sledge recorded the meeting using Microsoft Teams. Public Comment: Ms. Agarwal asked if there were any members of the public who wished to make a comment. No members of the public participated. No public comments were received via email, phone or otherwise by staff. Mr. Sledge read a public disclaimer that was posted in the public meeting notice posted on the Economic Development website. No comments from the public. 1 Minutes for the board meeting for June, July and August 2020 meetings passed in the affirmative with one minor change asked by Mr. Millhisser for a statement made incorrectly for the record. Audit and Finance Committee Report - Mr. Sadid discussed the draft of the EDA’s audited financial statements for the period ending June 30, 2020 as presented to the committee by Brown-Edwards. The draft audit was provided in the Board meeting package and included the auditors opinion. On page 3, there is an analysis between FY2019 and FY2020 providing a wealth of information for the Board members to review. Following this narrative, the actual financials are on page 6 summarizing the financial activities of the past year with the main focus being placed on the Leigh Street Training Facility, the Theater and the Stone Brewing facility. No significant financial abnormalities were reported for these sites. The notes to the financial statement are presented on page 15 and the footnotes for FY2020 are similar to the footnotes for FY2019 with the exception of a couple of key footnote changes in FN #9 and FN# 13 that are clearly spelled out in the narrative focusing on the loans related to COVID-19. Ms. Jones had no interjection into the report. Mr. Sledge highlighted one item in the auditor’s footnotes on page 26 regarding the $600,000 for the Disaster Loan Payment for the CARE Program. The audit team reassured the Board that the audit was clean with an unmodified opinion to the most recent audit. There is a plan in place to regroup with the auditors of Brown-Edwards in February, 2021 to review the EDA’s performance to create policies and procedures to correct items highlighted in the audit. Mr. Sadid made a motion to adopt the FY20 EDA audit. The motion did not require a second as the EDA Audit and Finance Committee approved a motion to approve the report. There was no discussion. The motion passed unanimously. Unfinished Business - There was no unfinished business. New Business – There was no new business Loan Committee – There was no report from the Loan Committee Executive Committee – There was no report from the Executive Committee Audit and Finance Committee – Mr. Sadid reported that Stone Brewing made their August rent payment and the Leigh Street Facility generated a positive variance of $18,500 for the month of August, a positive cash flow of $42,000. He also reported a lower anticipated profit projected at $318,000 for the year due to the cancellation of events and programs at the facility. Mr. Sadid reported that the balance sheet looks healthy with cash flow coming in from rentals at the facility. Special Projects – There was no report on special projects Communication Committee – There was no report from the Communications Committee Report of the Chairman – There was not report from the Chair Report of the Secretary – Mr. Sledge announced the hiring of two new staff members in the Department of Economic Development (Casey Gilchrist – Senior Manager and Devin Wood – Marketing Manager). Mr. Sledge discussed compiling information related to the Washington Football Team’s desire to continue using the Leigh Street Facility for training camp. Mr. Sledge also discussed how staff would be working on marketing activities for the EDA and Department of Economic Development. 2 The Board discussed training opportunities for the EDA. Motion to adjourn and passed unanimously. Meeting adjourned at 4:39pm Respectfully
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