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9 Report to South Downs National Park Authority Date 11 December

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9 Report to South Downs National Park Authority Date 11 December Agenda Item 8 Report 29/12 Report to South Downs National Park Authority Date 11 December 2012 By Director of Strategy and Partnerships Title of Report Sustainable Communities Fund (SCF) & Major Partnership Fund (MPF) Purpose of Report To provide an update on the first eighteen months of the Sustainable Community Fund (SCF) and the Major Partnership Fund (MPF) Recommendation: the Authority is recommended to: 1) note the progress and the development of the two South Downs National Park Authority (SDNPA) grant funding programmes 1. Introduction 1.1 This report provides an update to Members of the achievements in the first eighteen months of the Sustainable Communities Fund (SCF) and the Major Partnership Fund (MPF). Sustainable Communities Fund (SCF) 2. Background 2.1 The SCF was established following its official launch on the 1 April 2011. The financial delegation for grant payments lies with the Director of Strategy & Partnerships. To ensure rigorous scrutiny and well informed decision making the South Downs National Park Authority (SDNPA) agreed the establishment of an advisory Grants Panel with external representation. It set the initial criteria for the fund and these have subsequently been reviewed and developed. 2.2 For the first operational year 2011/12 the SDNPA took the decision to invest £0.400 million (£0.200m core funding and £0.200m short term funding) for the SCF. The budget for the current year 2012/13 is £0.300 million (£0.200m core funding and £0.100m short term funding). 2.3 The SCF was established to support community projects that would meet the SDNPA aims and objectives. Particular emphasis was placed on projects that would: • secure the unique and special qualities of the South Downs; • support sustainable rural communities, social enterprise and market towns; • meet the challenges of a 21st Century National Park in the South East; • support innovative sustainability; • involve action by young people; and • promote social inclusion and encouraging links with urban groups and visitors. 3. SCF 2012 Update 3.1 The Grants Panel comprises an independent multi-disciplinary group with external members from key sectors in the South Downs National Park including: land owners, local businesses, environmental groups, third sector, local authorities and tourism. The current list of SCF Panel Members is: • National Park Authority representative Ken Bodfish-Chair • National Park Authority representative Jennifer Gray 9 • Local Access Forums, Communities – Roger Mullenger • South Downs Network, Communities Brian Cheater • Farmers and Land Managers David Ashcroft • Facilities, Tourism – Janet Sinclair • Rural Action, Communities – Jeremy Leggett • Education and Learning Des Lambert 3.2 This year the Panel has held three meetings with three more planned to the end of this financial year. At these meetings, Panel members consider applications to the Sustainable Communities Fund and advise the Director of Strategy & Partnerships accordingly. 3.3 A regular part of the meetings comprises awareness sessions, with opportunities for the Panel members to meet SDNPA staff and discuss their work and learn about the emerging priorities for the South Downs National Park Management Plan (NPMP). 3.4 The extensive research work that has now been collated into the ‘State of the Park’ report, and the emerging priorities for the NPMP, will soon enable clearer criteria for deployment of the SCF. 4. Process of Evaluation and Measurement 4.1 The procedures, policies, criteria and outcomes of the SCF have been gradually refined and out over the past eighteen months. This evaluation is therefore based upon the experience gained over this period. 4.2 The SDNPA has already agreed an overall approach to measuring performance, based on use of input, output, outcome and impact measures. Impact measures are aimed at describing change. For example, whilst a number of young people may have participated in a project (an outcome), it is also important to capture evidence of what has changed as a result of their involvement. Impacts can include social, environmental and economic changes and their measurement will be more appropriate for some projects than others. The external funding team is developing the SCF application form and the monitoring process to include a range of techniques including social feedback forms, interviews, reports and evaluation for applicants to track the ‘impact of the SCF’ and measure change. 4.3 Other measures include return on investment - clarifying the percentage of external funding to that of SCF investment of the total project. A range of other analysis techniques are also being used: a. geographical spread; b. type of project c. match funding d. relationship to Purposes and Duty; e. balance of large (£2-20k) and small grants (below £2k); f. contribution to National Park Management Plan objectives (once finalised); and g. beneficiaries e.g. young people, older people, communities, farmers etc. 4.4 Before submission to the Panel, all SCF applications are shared with the local Area Teams, Strategy Leads, individual Panel members and funding officers as appropriate. A front sheet with a summary of all the comments made in response accompanies each application. These comments help shape ‘Expressions of Interest’ (EOI), inform the Panel’s assessment and guide project delivery, enabled concise and timely decision making. 4.5 The funding officers have extensive knowledge of external match funding opportunities and offer advice to applicants throughout the application process. They help identify the best choice of grant type from local, regional, national and European funding. The officers are also developing partnerships with other funding organisations and exploring opportunities for joint applications to make further external funding available to the South Downs National Park (SDNP). 10 5. Impact of the SCF – Results to date 5.1 The SCF has funded 76 community based projects to date. Examples include: surveying historic buildings for entry into a database; interpretation signage in a meadow; an Oral History of the West Weald; an off-road cycle track feasibility study; the “Heathland through the Ages” and other community events, a feasibility study for Lewes Arboretum; provision of water supply to allotments; Shipwrights Way Art Trail, pond restoration, supporting a local group to open eco-houses to the public to spread awareness, supporting the costs of an outdoor eco classrooms, on-farm classroom, yurts and tipis, provision of cycle racks; archaeological investigation and dig; volunteers maintaining footpaths; wildlife leaflets; Forest Schools; refurbishing a redundant forge and opening it as a community shop; an extension of care farming. A full report of all the applications that have been approved can be found in (Appendix 1). Four case studies of SCF projects can be found as (Appendices 2-5) 5.2 The pie-chart and grid below show the types of organisation who applied successfully for grant funding from the SCF and the number and amount of financial support they received for their projects: SCF Projects Social Enterprise Public Sector Private Sector Other Community/Voluntary Sector/Charity Type of Organisation SCF Projects Value of grant £ Community/Voluntary 59 375,079 Sector/Charity Other 3 5,000 Private Sector 2 4,700 Public Sector 10 66,103 Social Enterprise 2 57,750 Total 76 508,632 5.3 The projects come from right across the SDNP, see Geographical spread below. 11 Other Across Park Central East West Central Weat East Geographical area No of projects Across Park 5 Central East 6 Central West 17 East 27 West 20 Other 1 Total 76 5.4 The projects also cover a wide range of subject areas The diagram below shows the thematic spread of Projects across the SDNP. Number of Project Access and Rural Economy Other Recreation Learning and Outreach Biodiversity Heritage Communities 12 Theme Number of Projects Access and Recreation 12 Biodiversity 8 Communities 18 Heritage 17 Learning and Outreach 14 Other 4 Rural Economy 3 Total 76 5.5 For every £1 invested by the SDNPA, SCF projects attracted an average matched funding of £19.70, (see below). SCF Grant External Funding SCF Other funding £0.508m £10 m 5.6 To date the SCF has provided grant support of £0.508m against total project value of £10.016m. There are a further 25 projects at ‘Applications in Progress’ stage that request funding of £0.196m and there is currently £0.192m remaining in the SCF budget for allocation . Of course, some of these projects may not be approved at Panel. 5.7 The bar chart and grid below show the grant value of projects in each geographical area: Grant value 180,000 160,000 140,000 120,000 100,000 80,000 Grant value 60,000 40,000 20,000 0 Across Central Central East West Other Park East Weat Geographical area Grant value £ Across Park 46,182 13 Central East 70,950 Central West 107,517 East 175,580 West 99,403 Other 9,000 5.8 The bar chart and grid below identify the grant value of projects by theme: Grant value 200,000 180,000 160,000 140,000 120,000 100,000 80,000 60,000 40,000 Grant value 20,000 0 r n ty s e ch e y io i ie g h m t rs it ta a t o a e n ri re O n e iv u e t o cr d u c o m H O E e i m l R B o d a d n r n C a u a g R s in s rn e a c e c L A Theme Grant value £ Access and Recreation 34,386 Biodiversity 35,028 Communities 96,732 Heritage 126,698 Learning and Outreach 196,186 Other 13,402 Rural Economy 6,200 5.9 The Panel and officers have been working together over the past few months to explore gaps in geographical coverage or theme.
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