SOLUTION SUMMARY PURCHASING Esker on Demand

PURCHASING AUTOMATION: Get Spend Visibility from Start to Finish

Esker’s cloud-based Purchasing automation solution optimizes indirect spend requests and goods or services ordering by eliminating paper-based manual processing steps. Through an automated workflow, every spend request gets the required authorization and every invoice is matched with a purchase order (PO). With its ability to interface with a variety of users in different company departments, the cloud-based solution is designed to maximize user adoption.

Key Benefits of E-Purchasing § Efficient cash flow management § Real-time budget control and follow-up § More early payment discounts captured § Greater process control and oversight § Reduced risk of fraud § Accelerated financial closing § Better supplier management

Solution Overview Streamlined order management process Electronic ordering systems improve productivity by allowing Esker takes the pain out of traditional purchasing processes all requesters in the company to get the items they want by removing all manual touch points. Esker’s Purchasing from a catalog of approved items in the required time frame. automation solution allows different departments (e.g., Giving users access to products and services from preferred purchasing, accounting, marketing, etc.) within a company suppliers allows the purchase to be aligned with company and different users (e.g., requester, budget owner, buyer, purchasing policies. manager, etc.) to better manage indirect purchasing that Efficient supplier invoice processing generally takes place outside of the ERP/business system. Any business, regardless of order volume or number of Because orders are pre-approved, all invoices become employees, can automate its entire purchasing cycle in a PO-based and can easily be matched with the corresponding relatively short period of time. PO and goods receipt. Accounts payable (AP) staff are no longer required to chase down payment approvals in order to pay invoices on time and can even benefit from early payment Electronic Purchasing Benefits discounts. Complete spend process transparency Reduced paper-based purchase requisition process Transactions — from request to receipt of goods or service Users can quickly and efficiently place spend requests thanks execution — are centrally tracked, enabling full reporting on to online purchase requisition forms. Printing, manually filing requisitions, items purchased, orders processed and payments and hand-delivering forms for manager approval all become a made. Improved spend visibility results in better accounting thing of the past. accuracy, on-time payments and improved supplier relationships. Electronic approval workflow Keep an eye on the pulse of your business Thanks to an automated approval workflow, the correct level Esker dashboards provide every user with readily available of authorization is applied to each request, spend is within the information needed to perform their daily tasks, monitor agreed-upon budget, and the time it takes to get the purchase performances, and spot problems or opportunities as soon as approved is significantly reduced. For managers who are they arise — making every action smarter and more strategic. out of the office, Esker Anywhere, Esker’s mobile application, enables them to approve purchase requisitions on-the-go.

www.esker.com SOLUTION SUMMARY PURCHASING Esker on Demand

Inside Esker’s Purchasing Solution

How it works

PURCHASE APPROVAL ORDER TRACK & RECEIVE REQUISITION WORKFLOW GOODS/SERVICES E-COLLABORATION

Improved buyer-supplier communication A supplier self-service portal improves business efficiency and reduces the costs of supplying goods and services. The portal Key Features at a Glance provides transparency, speed and productivity that cannot otherwise be achieved using manual processes. § Easy-to-use web-based purchase requisition § Purchase requisition Supplier catalog management Requesters connect to the solution to create purchase § Automatic requisition authorization workflow requisitions for goods or services. They can select items from § Down payment workflow handling an online catalog, create the purchase requisition directly from a quotation, or ask buyers for a quotation. Requesters § Automatic invoice matching are informed in real time how their request is progressing. § Complete process audit trail and key Approval workflow performance indicator (KPI) tracking Based on the company’s buying policy, the request is placed § Quote-to-purchase-requisition conversion into an approval workflow. The solution automatically routes the form to the appropriate person(s) for approval. The § Real-time budget control and alerts system allows approvers to budget-check the expenditures § for each cost center and general ledger account for a given Supplier self-service portal accounting period while approving the spend request. Cost center and business unit owners can ensure spend is within the approved budget line. Order goods or services Track and e-collaboration Once the purchase requisition has been approved, the buyer The PO (and all related processing information) is readily converts it to a proper PO. In just a few clicks, the buyer is available for reporting and analysis. Detailed audit trails for able to ask the treasurer to issue the payment and goods each purchase requisition include all steps and dates from or services can be ordered and delivered on time. Based on purchase requisition to invoice processing. A supplier portal information provided by the buyer, the solution automatically allows vendors to view and accept orders online, as well as formats a ready-to-send PO for the supplier. exchange messages with their customer; and when necessary, clarify any order-related questions. Goods or services receipt Once goods are received, the recipient enters the goods receipt in the PO form so that when the invoice is received it can be processed on time. They may update the PO with received quantities at any time, either for part or all of the order.

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