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CORPORATE-004 Flag Flying at Municipal Venues with Appendix

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Appendix E – Corporate Policy #004 and #049 POLICY MANUAL POLICY NUMBER: CORPORATE - 004 SUBJECT: FLAG FLYING AT MUNICIPAL VENUES POLICY STATEMENT: (Purpose/Objective) The purpose of this Policy is to ensure that all flags flown on City property are displayed in a consistent and appropriate manner ensuring dignity and respect for whom the flags are flown. RELATED POLICY PROCEDURES/GUIDELINES: Definitions: Ensign: a flag or standard, especially a military or naval one indicating nationality Flag-raising: the ceremonial raising of a flag or ensign Position of honour: where the National Flag is placed in the line of flags Half-mast: the position halfway between the top of a mast and its base to show respect for someone who has passed away. Application: This policy applies to the flying, maintenance and disposal of flags at all municipal buildings, properties or facilities in accordance with the National Flag of Canada etiquette. Background: The City of Brantford recognizes that flags, as symbols of nations, territories and community organizations, are important to the residents of the City of Brantford. The City of Brantford will lower flags to half-mast as a symbol of respect or as an expression of collective mourning. Flag-raising ceremonies enhance public awareness for activities such as, but not limited to national holidays, multicultural events and fundraising drives. As such, the City of Brantford offers the opportunity for community members and organizations to raise flags as a way to enhance awareness of special occasions and activities. In most cases, flag-raising ceremonies will take place at Harmony Square. See Appendix A of this policy for a complete list of City Facilities that have a flag pole(s) on their property. This Appendix will be updated with any changes that occur in the inventory of locations that display outdoor flags. Dignity of the Flag: The National Flag of Canada shall be treated with dignity and respect at all times and should not be displayed in a position inferior to any other flag or ensign. The National Flag always takes precedence over all other national flags with the exception of the personal standards of members of the Royal Family and of Her Majesty’s representatives in Canada. The National Flag of Canada should always be flown on its own mast or flag pole and shall never touch the ground. Displaying Flags: The City follows the Order of Precedence established by the Department of Canadian Heritage and the National Flag of Canada Etiquette when flying flags and shall always ensure proper consideration and etiquette is maintained; . The National Flag will always be displayed in the position of honour, unless a Royal Standard is to be displayed; . When the National Flag is flown alone where there are two flagpoles, it should be flown on the flag pole to the left (to an observer facing the flag); . When the National Flag is flown alone where there are more than two flag poles, the flag should be flown as near as possible to the centre; . When flown or paraded, the National Flag takes priority over all other national flags; . Flags must be in excellent condition; free from tears and rips; . The National Flag may be raised and lowered each day or may be flown by night as well as by day; . When the National Flag is hung vertically, the Flag should be placed so that the upper part of the leaf is to the left and the stem is to the right as seen by the spectator; . When the National Flag is hung on a flagpole, the top left quarter should be placed in the position nearest the top of the mast; . All flags should be flown on a separate staff and at the same height, all being of the same size. When the National flag of Canada is flown with different kinds of flags, the National flag is flown on the left of a person facing the flags with the other flags flown in the following order of importance: . Sovereign nations [alphabetical order] . Provinces/territories . Internal organizations . City . Company pennant Half-Masting: Flags are flown at half-mast position as a sign of mourning and should follow the below guidelines: . The Flag should first be raised to the top of the mast and then immediately lowered to the half-mast position; . The position of the flag when flying at half-mast will depend on the size of the flag and the length of the flagstaff. A satisfactory position for half- masting is to place the centre of the flag exactly half-way down the staff; . On occasions requiring that one flag be flown at half-mast, all flags flown together should also be flown at half-mast; . Flags will be flown at half-mast on the death of the following persons: . The Governor General . The Lieutenant-Governor . Provincial Cabinet Ministers . Members of Parliament (in their constituency only) . Members of the Senate (in place of residence only) . Members of the Legislative Assembly (in their constituency) . Current members of City Council and Mayor . Past members of City Council and Mayor . Municipal staff . Fire fighters or police officers killed in the line of duty . Members of the Royal Family related in first degree to the Sovereign . On Remembrance Day, November 11th from 11:00 AM until sunset . Half-masting at City facilities in respect of a person or persons or in response to tragic events of national, provincial or local significance not specifically identified in this section may occur at the discretion of the Mayor. Upon initiating the Half-Masting of the Flag, Members of Council and the public shall be notified by the Communications Department. The duration of half-masting may be: . From time of notification of death until sunset on the day of the funeral or memorial service, or . From notification of death until sunset the next day and from sunrise to sunset on the day of the funeral or memorial service, or . From sunrise to sunset on the day of the funeral or memorial service. See Appendix A of this policy for an inventory of Municipal Flag locations outlining which City of Brantford locations observe half-mast as a symbol of respect or as an expression of collective morning. Flying of Flags at Cenotaph Requests to fly flags at the Cenotaph for the following may be approved by the Mayor: . The National Flag of Canada . The Ontario Flag . Flags of other Provinces and Territories of Canada . The City of Brantford flag . The Union Jack and the Queen’s Royal Standard may be flown daily or specifically on special occasions such as a visit from the Monarch or Her Representative at the discretion of the Mayor, City Clerk or by a resolution of City Council . Canadian and Allied Ex-Servicemen organizations Flag-Raising Ceremonies The City of Brantford may permit the flying of ceremonial flags on a temporary basis to mark special occasions and shall adhere to guidelines in compliance with the City’s Community Requests Proclamation and Flag-Raising Ceremonies Policy (Corporate 049). Handling, Folding and Disposal of National Flag: . While the flag is being tied to or removed from the halyard, it shall be draped respectfully over one arm and not touch the ground. When the Flag is brought in for storage, it will be hung over its rack to dry or to be folded in the following manner: . Fold the flag lengthways in half . Fold again lengthways, in half . Depending on size, continue to fold lengthways until size is at a manageable proportion . Fold the flag in half vertically . Fold flag once more vertically . Tie with light weight cotton string or equivalent . When a flag is no longer in a suitable condition for use, it should be destroyed in a dignified way by burning it privately or in accordance with the National Flag of Canada Etiquette. Date of Enactment: Related By-law Number/Staff Report November 4, 1974 Number: 70-2010 (consolidation) 194-2020/ 2020-448 Review and Amendment Dates: Department Responsible for Review: August 11, 1980, May 9, 1983, Clerk’s Department October 11, 1983, May 31, 2002, Mayor’s Office March 2009 (Review) June 2010 (consolidation) November 24, 2020 Date of Next Review: Applicable Legislation/Legislative 2024 Authority: Federal Government (flag regulations) APPENDIX A Location will Flag Location Address Flag observe Bell Homestead 94 Tutela Heights National Flag of Canada GEDSB Responsible Branlyn Community Centre 238 Brantwood Park Rd National Flag of Canada for Flag GEDSB Responsible National Flag of Canada Bisons Alumni North Park Sports Complex 280 North Park St. for Flag C.J's Park West St & Cobden Court National Flag of Canada X Cenotaph 60 Queen St National Flag of Canada X City Hall 100 Wellington Sq National Flag of Canada, City of Brantford Flag X City Hall 56 Dalhousie Street National Flag of Canada Cockshutt Park/Arnold Anderson Stadium 35 Sherwood Dr National Flag of Canada National Flag of Canada, Provincial Flag of Dunsdon Park Tollgate Rd (beside DQ) Ontario, City of Brantford Flag X Fire Hall No. 1 60 Clarence St National Flag of Canada X National Flag of Canada, Provincial Flag of Fire Hall No. 2 21 Fairview Dr Ontario, City of Brantford Flag X Fire Hall No. 3 7 Lynden Road National Flag of Canada X Fire Hall No. 4 400 Colborne St West National Flag of Canada X Glenhyrst Gardens 20 Ava Rd National Flag of Canada Harmony Square 89 Dalhousie St TO BE UPDATED - Subject to Approval X Armouries Jubilee Park 10 Brant Ave National Flag of Canada & TBD (Military Flag) Responsible for Flag Lions Park 20 Edge St National Flag of Canada Operational Services 10 Earl Ave National Flag of Canada Mount Hope Cemetery (Veterans section) 169 Charing Cross St National Flag of Canada National
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