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(Travelling Allowances) (Jersey) Rules 1950

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(Travelling Allowances) (Jersey) Rules 1950 CIVIL SERVICE ADMINISTRATION (TRAVELLING ALLOWANCES) (JERSEY) RULES 1950 Revised Edition 16.250.80 Showing the law as at 31 August 2004 This is a revised edition of the law Civil Service Administration (Travelling Allowances) (Jersey) Rules 1950 Arrangement CIVIL SERVICE ADMINISTRATION (TRAVELLING ALLOWANCES) (JERSEY) RULES 1950 Arrangement Rule 1 Allowance for use of private motor vehicle .................................................... 5 2 Record to be kept of use of private motor vehicles for official purposes .......................................................................................................... 5 3 Recovery of omnibus and cab fares ................................................................ 5 4 What journeys to be considered as undertaken for official purposes ............. 6 5 Consent of Committee required to any payment not authorized by Rules ............................................................................................................... 6 6 Consent of Committee required to supply of petrol for use in private motor vehicles ................................................................................................. 6 7 Marking of motor vehicles provided by States ............................................... 6 8 Use of motor vehicles provided by States ....................................................... 7 9 Record to be kept of use of motor vehicle provided by the States ................. 7 10 Citation ............................................................................................................ 7 SCHEDULE 1 8 RECORD OF USE OF PRIVATE MOTOR VEHICLE FOR OFFICIAL PURPOSES 8 SCHEDULE 2 9 RECORD OF USE OF MOTOR VEHICLE PROVIDED BY THE STATES 9 Revised Edition – 31 August 2004 Page - 3 16.250.80 Civil Service Administration (Travelling Allowances) (Jersey) Arrangement Rules 1950 Supporting Documents ENDNOTES 10 Table of Legislation History ........................................................................................ 10 Table of Renumbered Provisions ................................................................................. 11 Table of Endnote References ....................................................................................... 12 Page - 4 Revised Edition – 31 August 2004 16.250.80 Civil Service Administration (Travelling Allowances) (Jersey) Rules 1950 Rule 1 CIVIL SERVICE ADMINISTRATION (TRAVELLING ALLOWANCES) (JERSEY) RULES 1950 THE STATES, in pursuance of the Civil Service Administration (Jersey) Law 1948,1 and of all other powers enabling them in this behalf, have made the following Rules – Commencement [see endnotes] 1 Allowance for use of private motor vehicle2 An employee of the States who uses the employee’s private motor vehicle for official purposes shall be paid an allowance at the rate of 39.5p a mile for a motor car and 19.7p a mile for a motor cycle. 2 Record to be kept of use of private motor vehicles for official purposes Every employee of the States using the employee’s private motor vehicle for official purposes shall keep a record of the employee’s journey in the form set out in Schedule 1, showing full particulars of, and the reason for, each journey, and no travelling allowance shall be payable to an employee of the States unless such record has been certified as correct by the officer concerned and countersigned by or on behalf of the administering authority.3 3 Recovery of omnibus and cab fares An employee of the States shall be entitled to recover any sum in respect of omnibus or cab fares only against a written statement signed by the employee and countersigned by or on behalf of the administering authority to the effect that such sum has been actually and necessarily expended for official purposes.4 Revised Edition – 31 August 2004 Page - 5 16.250.80 Civil Service Administration (Travelling Allowances) (Jersey) Rule 4 Rules 1950 4 What journeys to be considered as undertaken for official purposes5 For the purposes of Rules 1, 2 and 3, journeys of the following descriptions shall be considered as being undertaken for official purposes – (a) a journey between the residence of an employee of the States (other than a Port Officer, Electronics Officer, Air Traffic Officer or an employee in receipt of a shift allowance under the Civil Service Administration (Shift Allowances) (Jersey) Rules 1972) and the employee’s usual place of work which necessarily takes place between the hours of 7 pm and 8 am on the following morning; (b) a journey which an employee of the States is required by the exigencies of the service to undertake between the employee’s residence and usual place of work other than the employee’s initial journey to work and final journey of the day to the employee’s residence. 5 Consent of Committee required to any payment not authorized by Rules (1) Save as provided by these Rules, no employee of the States shall receive any payment in respect of any expenses incurred or to be incurred by the employee in travelling within Jersey, except with the permission of the Policy and Resources Committee (in these Rules called the “Committee”) previously given in writing, and the Committee shall not give such permission unless it has satisfied itself that the circumstances of the case are such that it cannot appropriately be dealt with under any other provision of these Rules. (2) For the avoidance of doubt, it is hereby declared that, without prejudice to the generality of paragraph (1), the prohibition contained in that paragraph applies to the payment of a periodical lump sum to an employee of the States in respect of the use of the employee’s private motor vehicle for official purposes. 6 Consent of Committee required to supply of petrol for use in private motor vehicles No employee of the States may receive for use in the employee’s private motor vehicle a supply of petrol – (a) free of charge or at a reduced charge from a pump owned or controlled by the States or a delegation of the States; or (b) otherwise at the cost or partial cost of the States, except with the permission of the Committee previously given in writing. 7 Marking of motor vehicles provided by States Where a motor vehicle is provided by the States or a delegation of the States for the use of an employee or employees of the States, the vehicle shall be plainly marked with the words “States of Jersey” and with the name of the Committee or other authority concerned (if any) together with the Coat of Arms of Jersey, except in the case of the motor car provided for the Agent of the Impôts, which Page - 6 Revised Edition – 31 August 2004 16.250.80 Civil Service Administration (Travelling Allowances) (Jersey) Rules 1950 Rule 8 shall be marked only with the words “States of Jersey” and with the Coat of Arms of Jersey and in the case of motor cars used by officers of the States of Jersey Police Force for the purpose of the investigation of crime, which shall not be required to be marked.6 8 Use of motor vehicles provided by States No employee of the States shall use any motor vehicle referred to in Rule 7 for any private purpose except for the purpose of travelling between the employee’s residence and usual place of work and then only where such use has been specially authorized by the employing authority. 9 Record to be kept of use of motor vehicle provided by the States7 (1) A record, in the form set out in Schedule 2, shall be kept in connection with the use of all motor vehicles referred to in Rule 7, and it shall be the duty of every employee of the States using such a motor vehicle for any purpose to make a proper entry in such record, showing full details of, and the reason for, the journey, and, where on any occasion it is not possible for the vehicle to be garaged overnight in a central depot provided by the Committee or other authority concerned, the employee shall state in such record where the car was garaged on that occasion and why it was not possible for the vehicle to be garaged at such a depot as aforesaid. (2) The records required by paragraph (1) to be kept shall be produced for the inspection of the Committee if at any time the Committee so requires. 10 Citation These Rules may be cited as the Civil Service Administration (Travelling Allowances) (Jersey) Rules 1950 and shall be construed as one with the Civil Service Administration (General) (Jersey) Rules 1949.8 Revised Edition – 31 August 2004 Page - 7 16.250.80 Civil Service Administration (Travelling Allowances) (Jersey) SCHEDULE 1 Rules 1950 SCHEDULE 1 (Rule 2) RECORD OF USE OF PRIVATE MOTOR VEHICLE FOR OFFICIAL PURPOSES9 Name ............................................................................................................. Department ............................................................................................................. Registration No. of Motor Vehicle.….............Horse Power............... PARTICULARS OF JOURNEYS Reason for Speedometer Journey (give Reading Mileage Date From To names of any of official Before After Journey passengers) TOTAL... Certified correct..................................................Date..............................20....... (Signature of claimant) Approved.......................................................Date....................20.... (Administering authority) FOR USE OF STATES’ TREASURY. £ Travelling Allowances paid since (representing––miles) ... ... ... ... .. ... ... ... .. PRESENT CLAIM –– miles @ – per mile... ... ... ... ... ... –– miles @ – per mile... ... ... ... ... ... Total..
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