International Student’s Guidebook ２０１４
Meiji University
Founding principles Rights and Liberty, Independence and Self - government
Meiji University was established in 1881. This was the fourteenth year of the Meiji era, when Japan was in the midst of transitioning from a feudal society to the modern nation it is today. At that time, the Meiji Law School was established to teach French law to Japanese students with the idea of building a free society founded on individual rights. Even today, as the number of undergraduate schools has grown and we have become a full-fledged university, we have carried on the tradition of our founding spirit, offering an education that fosters our original principles of freedom and civil rights. Promoting freedom and civil rights for all individuals gives us a unique academic foundation that seeks to spread these principles through the cultivation of an independent spirit. We seek to support modernization by educating modern citizens in a way that encourages their individual development, and as a result Meiji University has turned out scores of capable and talented professionals. Individual development is the cornerstone of our educational policy, and we will continue to carry it into the twenty-first century as a university dedicated to strengthening individual people.
Our mission To the world, Empower the Individual, Link to the World, and the Future Building a free, peaceful, and abundant society by fostering intellectual achievement and professional development
In our increasingly global world, Japan is undergoing a deep transformation. These sweeping changes are tantamount to a third phase of reinvention on par with the Meiji Restoration and post-war reforms. At Meiji University, we are returning to our founding spirit of freedom, civil rights, and the individual and rediscovering their relevance for the twenty-first century. Both in specific organizations and society as a whole, this is an era where we must work to find a personal sense of mission in a global context, discover our own roles and responsibilities, and commit to collaboration and peaceful coexistence with others. At the same time, the world needs individuals who can shine and make their personal and professional mark. Our goal is foster these outstanding professional individuals who can identify value in the new era, take on the future with a keen anticipation of upcoming changes and social needs, and communicate their insights to the world at large. In order to achieve this goal, Meiji University demands that students go beyond history and tradition and strive towards innovation. With this approach, we aim to be a university open to the world and one that holds fast to its commitment to moving forward. It is with this in mind that Meiji University has added to its foundational principles the idea of strengthening individuals and connecting them to the wider world for a brighter future. This idea is based on our founding principles and arises naturally from our 130-year history and tradition while at the same time addressing the needs of our twenty-first century world. Armed with a mission to build a free, peaceful, and abundant society by fostering intellectual achievement and professional development, Meiji University is working tirelessly to make a positive contribution to education, research, and society as a whole.
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Message for Incoming Students at Meiji University
Congratulations on taking your first steps on a new path at Meiji University! Meiji University has been certified as a key university for internationalization in Japan, and I hope that this strong environment can help make your time studying in Japan fulfilling.
There are probably many things that you are yet unsure of. Some of you are already accustomed to life in Japan, while others are living in Japan for the first time. The university environment is also new to all of you. When you are in a different culture and environment, it is natural to be anxious. This is nothing to be ashamed of. We grow as human beings by overcoming these challenges. In this sense, you can look at lack of understanding as an opportunity to learn. What is important is to take the initiative to resolve things that you do not understand. This does not mean that you should solve everything by yourself; asking for help is also a key way to solve problems on your own. The Meiji University International Student Center is committed to supporting you to ensure that your study abroad is safe, fun, and fulfilling. Feel free to come to us with any questions you may have. Do not be embarrassed about asking a question, or worry about whether it is appropriate to ask something.
This International Student Guidebook provides basic information to assist you in your life as an international student at Meiji University. It contains necessary information for incoming students, as well as procedures for scholarship and residence in Japan, and information about managing your health and other information that is important for international students.
I sincerely hope that your life at Meiji University will be healthy and fulfilling, and that you will achieve your study and research goals.
Director International Student Center
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Celebrating a New Start
I would like to extend my congratulations and a warm welcome to all of you who have come from other countries to study at Meiji University. The Meiji University Japanese Language Education Center was established for the purpose of conditioning the environment for Japanese-language education so that students from other countries could learn Japanese both enjoyably and with freedom from worry. For example, we examine your level of proficiency in Japanese in advance and make arrangements to see that all students in a given class have approximately the same level of ability. Japanese is said to be a difficult language to master. For this reason, significant gaps open up among students in respect of proficiency in it. In response, we conduct placement tests before the term and use the results to place students in one of three levels of class (introductory, elementary, and intermediate). Students therefore get instruction in classes matching their level of proficiency. And viewed from the teacher's perspective, the instruction of students with approximately the same level of ability enables the class contents to be aligned with that level and so yields a higher efficiency. Every year, the Center hosts the Meiji University President's Cup Japanese Speech Contest for International Students. Participation in this contest requires a lot of hard work on tasks such as choosing a subject, writing the text, and practicing pronunciation. In cooperation with the International Student Exchange Center, we look for Japanese students who will volunteer to help international students prepare for the contest. Each year, there are excellent speeches that deeply move the audience at the contest, but the improvement in the Japanese of all the students who deliver speeches is even more moving. The Japanese culture which blossomed in the Far East is closely intertwined with the Japanese language. As elements of Japan's distinctive culture spread across the globe, "sushi," "teriyaki," "manga," "kanban (system)," and various other Japanese terms have become "kotoba" familiar to people around the world. We at the Center are engaged in all sorts of activities to support desires to study Japanese among international students. We hope you will decide to learn Japanese together with us!
Director Japanese Language Education Center
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2014 International Student’s Guidebook 1 CONTENTS
* 2014–2015 Calendar p.66 2
1. Academic Calendar & International Exchange Events p.67
2. Courses and Credits p.68 3 ■ Undergraduate School ■ Graduate School
3. Meiji University Offices and Facilities p.73 ■ Undergraduate and Graduate School Offices ■ Student Support Division ■ Student Consulting Office 4 ■ Campus Harassment Counseling Office ■ Employment and Career Development Support Center ■ L braries ■ Media L braries ■ Museum ■ Gyms 5 4. International Student Office p.81 ■ Student Affairs ■ International Lounges ■ Teaching Assistants (TAs) ■ Items to Submit to International Student Office ■ Campus Mates 6 5. Immigration Procedures p.85 ■ Tokyo Immigration Bureau, District Offices, and Branch Offices ■ New Residency Management System ■ Resident Card ■ Visa Renewal ■ Temporary Absence/Re-entry Permits ■ Permission to Engage in Extra-status Activity ■ Leave of Absence from the University 7 ■ Withdrawal / Removal from the University ■ After Graduation or Completion of Studies
6. Scholarships for International Students p.96 8 ■ Types of Scholarships ■ Applying/Getting Recommendations for University Scholarships
7. Tuition & Fees Payment Methods and Deadlines p.99 ■ Payment Methods ■ Payment Deadlines 9
8. Tuition Assistance (Reduction) Program p.100 ■ Elig bility ■ How to Apply ■ Assistance Method 10 9. Managing Your Health p.103 ■ Subscribing to Health Insurance ■ Me ji University Student Health Insurance ■ Student Education and Research Accident Insurance 11
10. Housing p.104 ■ Apartment and Other Rental Housing Referrals ■ General Cautions for Housing Searches ■ Housing Mediiated by International Student Office ■ Other Housing ■ Guarantors 12
11. Meiji University Campus Maps p.111 ■ Surugadai Campus ■ Izumi Campus ■ Ikuta Campus ■ Nakano Campus
12. Off-Campus Facilities p.114 ■ Maps to Tokyo Immigration Bureau, District Offices, and Branch Offices ■ Counseling Organizations
* Meiji University Telephone Directory p.120
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2014～2015 Calender
2014 4 SUN MON TUE WED THU FRI SAT 5 SUN MON TUE WED THU FRI SAT 6 SUN MON TUE WED THU FRI SAT ・ ・ 1 2 3 4 5 ・ ・ ・ ・ 1 2 3 1 2 3 4 5 6 7 Greenery Day Substitute ho iday Constitu ion Day 6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14 Children s Day 13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21 20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28 27 28 29 30 25 26 27 28 29 30 31 29 30 Showa Day
The period around April 29th to May 5th （is called the“Golden Week”holidays. ）
7 SUN MON TUE WED THU FRI SAT 8 SUN MON TUE WED THU FRI SAT 9 SUN MON TUE WED THU FRI SAT ・ ・ 1 2 3 4 5 ・ ・ ・ ・ ・ 1 2 ・ 1 2 3 4 5 6 6 7 8 9 10 11 12 3 4 5 6 7 8 9 7 8 9 10 11 12 13 13 14 15 16 17 18 19 10 11 12 13 14 15 16 14 15 16 17 18 19 20 Marine Day Respect for the Aged Day 20 21 22 23 24 25 26 17 18 19 20 21 22 23 21 22 23 24 25 26 27 Autumnal Equinox Day 27 28 29 30 31 24 25 26 27 28 29 30 28 29 30 31
School offices are closed The period around August 15th is Japan’s“O-bon” （from August 10th to 16th.（）holiday. Many businesses close during this time. ）
10 SUN MON TUE WED THU FRI SAT 11 SUN MON TUE WED THU FRI SAT 12 SUN MON TUE WED THU FRI SAT ・ ・ ・ 1 2 3 4 ・・・・・・1 ・ 1 2 3 4 5 6 5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 13 Culture Day 12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 20 Hea th Sports Day 19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27 Emperor s Birthday 26 27 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31 Substitute ho iday 30 School offices are closed from （December 26th to January 6th.）
SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT 1 New Year s Day 2 3 ・ ・ ・ ・ 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 6 7 4 5 6 7 8 9 10 8 9 10 11 12 13 14 8 9 10 11 12 13 14 Nat onal Foundation Day 11 12 13 14 15 16 17 15 16 17 18 19 20 21 15 16 17 18 19 20 21 Com ng of age Day Vernal Equinox Day 18 19 20 21 22 23 24 22 23 24 25 26 27 28 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 31
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1. Academic Calendar & International Exchange Events 1 Academic Calendar & International Exchange Events
2014 Academic Year Calendar Spring Semester Orientation Period April 1st (Tue.) - April 9th (Wed.) Entrance Ceremony April 7th (Mon.) Classes Begin April 10th (Thu.) Makeup Classes June 28th (Sat.) - July 12nd (Sat.) *to be held in the regular class hours of three consecutive Saturdays Holiday Classes (All campuses) April 29th (Tue.) (Day of Showa), July 21st (Mon.) (Marine Day) Final Exams July 24th (Thu.) - July 31st (Thu.) Classes End July 31st (Thu.) Summer Break August 1st (Fri.) - September 19th (Fri.) Fall Graduation Ceremony / Fall Entrance Ceremony September 19th (Fri.)
Fall Semester Orientation Period September 17th (Wed.) - September 18th (Thu.) Classes Begin September 20th (Sat.) Holiday Classes (All campuses) September 23rd (Tue.) (Autumnal Equinox Day) October 13th (Mon.) (Health and Sports Day) November 24th (Mon.) (Substitute Holiday for Labor Thanksgiving Day) January 7th (Wed.) (Winter Holiday) (Ikuta Campus only) November 1st (Sat.) (Foundation Day Holiday) Foundation Day Holiday November 1st (Sat.) Campus Festivals Meidai Festival (Izumi Campus) October 31st (Fri.) - November 2nd (Sun.) Ikumei Festival (Ikuta Campus) November 21st (Fri.) - November 23rd (Sun.) Temporary Closing (Lecture Cancellation) Day December 24th (Wed.) Winter Break December 25th (Thu.) - January 7th (Wed.) Foundation Day January 17th (Sat.) Makeup Classes January 21st (Wed.)・January 22nd (Thu.) Final Exams January 24th (Sat.) - February 3rd (Tue.) Classes End February 3rd (Tue.) Graduation Ceremony March 26th (Thu.)
Events for International Students (Planned) March 26th (Wed.) -28th (Fri.) Orientation for New Exchange Students April 1st (Tue.) Orientation for New International Students Late May ～ Japanese Culture Experience (held around 5 times a year) Mid June International Student Japanese Culture Tour
November President’s Cup Japanese Speech Contest
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2. Courses and Credits
2 (1) Undergraduate School ■ Registering for Classes Courses and Credits To obtain credit for a course, you must register for it. Please carefully read the handbook and syllabus distributed in the orientation session at the start of the school year. Some syllabi are distributed to all students, while others must be obtained by the students themselves, as necessary. Please ascertain the syllabus you need on the occasion of the orientation (guidance) session for your school.
■ Classes for Foreign Students: Japanese Classes and Japanese Culture and Society It takes a great deal of time and effort before an international student is capable of participating in a class together with Japanese students, and fully understanding the class content. While you must improve your general Japanese communication skills (listening, speaking, reading, and writing), at the same time, you must learn various things about Japan as well. Meiji University offers the following curriculum to assist the efforts of our international students, and enable them to study more effectively at the university. Credits you have gained are included as credit toward graduation. If you have any unclear points, consult with the each School Office.
Japanese Classes: Required or Elective (Required) Course ・Required credits for graduation ◇ School of Law, School of Political Science and Economics, School of Information and Communication, School of Agriculture: 6 subjects for 6 units ◇School of Commerce, School of Science and Technology, School of Business Administration, School of Global Japanese Studies: 8 subjects for 8 units * English Track of the School of Global Japanese Studies has another curriculum. ◇School of Arts and Literature: 4 subjects for 8 units Please check the handbook and syllabus distributed by each school for further details. * Method of evaluating performance As a rule, class performance is evaluated according to the following criteria: 1. Final exams (exams given at the end of the Spring and Fall Semesters) 2. Other tests (e.g. quizzes and reports as required) 3. Class work and attitude (focus on attendance and effort)
◇ Textbooks and References The textbook of Writing for First-year undergraduates are distributed by the Academic Affairs Office (Surugadai Campus), Izumi Academic Affairs Office, or Ikuta Campus Office. As to the others, follow the instruction given by your instructor at the start of classes.
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Japanese Culture and Society: Elective Course Classes for undergraduate international students are given at the Izumi, Ikuta and Nakano campuses. See the syllabus for your school for details about the course contents, registration method, etc. Although Japanese Culture and Society is not a required course, it is recognized as credit toward 2 graduation. We recommend taking this class if possible, because it will help you with your other studies Courses and Credits as well. Note: The School of Commerce has an additional “Japanese Culture and Society” course for foreign international students (1 subject each in Spring and Fall Semester).
■ Requirements for Advancement Note that in order to advance from first year to second year, and from second year to third year, you must take and pass the required number of units or more, including the required/elective required Japanese classes.
Japanese Language Program for International Students: Elective Courses Apart from required and elective (required) Japanese courses, elective Japanese courses are provided at the Izumi and Surugadai campuses under the Japanese Language Program for International Students. International students wishing to improve their Japanese are urged to take these courses. Whether or not the credits gained from these courses are included in the count depends on the school. Graduate students may take these courses as extracurricular ones without credit. The courses are as follows. Izumi Campus Elective Japanese (Speaking) A/B (1 unit each in Spring and Fall Semester/5th period; Tue.): Listening comprehension and speaking (oral presentation) Elective Japanese (Writing) A/B (1 unit each in Spring and Fall Semester/1st period; Fri.): Practice in written expression (essay writing) Surugadai Campus Elective Comprehensive Japanese A/B (1 unit each in Spring and Fall Semester/3rd period; Fri.): Enhancement of comprehensive Japanese proficiency
Note: If you decide to take elective Japanese courses under the Japanese Language Program for International Students, you must attend the first class in the course of your choice and obtain permission to enroll in it. Once you have obtained this permission, please fill out the OMR form for registration distributed by the instructor and submit it to him or her.
The days and periods for classes in these courses are not included on the schedules for ordinary courses. To avoid conflicts, please check the syllabus for “Japanese classes, Japanese Culture and Society, and Elective Japanese classes” （「日本語・日本事情・選択日本語シラバス」）distributed at the school offices, Academic Affairs Office, Ikuta Campus Office, and International Student Office. If you have any questions, please consult the International Student Office (Japanese Language Education Center).
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Notes for Registering for Japanese Classes You will take the lead in these classes, with your instructor serving as a good advisor. In order to get the best results from these classes, you are expected to make preparations for the class in advance. Keep in 2 mind that a good class is based on students’ adequate preparations and question and answer sessions with your instructor. The most important aspects of language study are practice and self-motivation. Courses and Credits Please be aware that you obviously cannot receive credit for the courses if you do not meet the attendance requirements.
* Reference: Japanese Language Program for Beginners Apart from the Japanese courses noted above, there are courses in Japanese on the introductory and elementary levels, offered without credit (under the Japanese Language Program for Beginners). These courses can be taken by international students and students enrolled in English-based degree programs not in the School of Global Japanese Studies. Because they cannot be taken for credit, it is not necessary to register for them. However, students who wish to take them must perform the enrollment procedures at the International Student Office (Japanese Language Education Center).
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List of Japanese Courses C Course Course ategory With/Without Assigned Course Name Eligibility Credit Office 2 Courses and Credits
L Reading First-year anguages Foreign With credit Writing undergraduates (required, Japanese elective required) Careful reading Second-year
Rapid reading undergraduates School office C E ourses lective First- to With credit Japanese Culture and Society fourth-year (elective)
undergraduates
International StudentsInternational Japanese Comprehensive First- to Elective Program for Program Speaking fourth-year Japanese Writing undergraduates
Language Language With credit International (elective) Comprehensive students Japanese Reading International School of Global 1 – 5 Speaking Student Office Japanese Studies (Japanese
Writing - English Track Language International Education Program Beginners Language Language students Japanese Center) Students enrolled Beginners 1, 2 in English-based Without credit
Introductory 1, 2 degree programs for for
outside the School of Global Japanese Studies * International students studying at their own expense who enrolled after providing a score in the Japanese exam for international students are not eligible to take courses in the Japanese Language Program for Beginners and Japanese 1 – 5 in the Japanese Language Program for International Students. * Students who wish to take courses in the Japanese Language Program for Beginners or Japanese 1 – 5 in the Japanese Language Program for International Students must take the placement test conducted by the Japanese Language Education Center. * Graduate students may take courses in the Japanese Language Program for International Students, or the Japanese Language Program for Beginners, a beit without credit.
(2) Graduate School http://www.meiji.ac.jp/koho/faculty/index.html ■ Registering for Classes In graduate school, the method for registering for courses and the graduation requirements in each department are defined in accordance with the Graduate School Regulations. Make a plan for registering for courses based on your research plan, consulting with your supervisor. Details are explained at the guidance of your department.
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Note that when necessary for their research, programs are in place to enable graduate students to take courses from other departments, and take the necessary units to complete courses at other graduate schools with which Meiji University has partnership agreements, using the Credit Transfer System. 2 Additionally, we newly instituted common subjects for all departments, offering a wide range of courses aimed at improving the international and academic capabilities of our graduate students. Some Courses and Credits departments count units earned in these courses toward their completion requirements. Please check carefully at your department's guidance for details.
Japanese Courses Graduate students who wish to study Japanese may take “Elective Japanese” or “Japanese 1-5” courses in the Japanese Language Program for International Students on an extracurricular basis and without credit. For details, see the syllabus for “Japanese classes, Japanese Culture and Society, and Elective Japanese classes”（「日本語・日本事情・選択日本語シラバス」）and the syllabus for “Japanese 1-5”. In addition, there are courses in the Japanese Language Program for Beginners without credit. Students who wish to take courses in the program must register for the courses at the International Student Office (Japanese Language Education Center).
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3. Meiji University Offices and Facilities
This section outlines the services provided by each of the offices and facilities at the University.
(1) Undergraduate and Graduate School Offices Services include: 3 Issues student IDs Meiji University Offices and Facilities Issues certificates Course and subject registration Services relating to admissions, school changes, placement, study abroad, leaves of absence, readmission, withdrawal, reenrollment, and graduation / completion Examinations Issues student discount certificates and student commuter pass purchasing certificates Change of address and name changes
Note that the above services at the Nakano campus are operated by the Nakano Campus Office (3F).
(2) Student Support Division http://www.meiji.ac.jp/campus/ Services include: Referrals for apartments and other rental housing Services relating to extracurricular activities Use of welfare facilities Health management (see p.103) Lost properties
Note that the above services at the Nakano campus are operated by the Nakano Campus Office (3F).
(3) Student Consulting Office http://www.meiji.ac.jp/soudan/ The Student Consulting Office includes a staff of experts including psychiatrists, clinical psychologists, and attorneys, as well as school academic counselors and intakers (the office staff who takes the first interview), available for providing consultations to students. Confidentiality is maintained, so feel free to come for a consultation.
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■ Office Hours Campus Office Hours Telephone
Surugadai 03-3296-4217 University Hall, 2F
Izumi 03-5300-1178 Building 1, 2F 3 Mon. - Fri. 9:30 AM - 5:30 PM Meiji University Offices and Facilities Sat. (generally every other week) Ikuta 8:30 AM - 12:00 PM 044-934-7619 Central Building, 2F
Nakano Low-Rise Wing 03-5343-8080 Building, 4F
(4) Campus Harassment Counseling Office At Meiji University, we respect each student as a unique individual. We believe that it is critical to provide an environment where students can learn without stress over any form of harassment or other violation of their human rights and gender discrimination. Loss of motivation and violation of the right to an education due to campus harassment is not tolerated under any circumstance. The Campus Harassment Counseling Office works to prevent harassment, and offers harassment counseling.
Campus Office Hours Telephone/Email
Mon. - Fri. 10:00 AM - 6:00 PM Surugadai Tel: 03-3296-4215 Sat. (reservation required) University Hall, 3F [email protected] 8:30 AM - 12:00 PM Also, we publish and distribute “For a Harassment Free Campus (Japanese only)” This pamphlet is available at the office of each undergraduate and graduate school, each regional Student Support Division, the Student Consulting Office and other locations. The information in the pamphlet is also published on the University website (Campus Harassment Initiatives), so you can find it there as well.
(5) Employment and Career Development Support Center http://www.meiji.ac.jp/shushoku/index.html International students’ job searching activities are fundamentally the same as those of Japanese students. The Employment and Career Development Support Center supports your job searching to help you find the job that you want, and that will allow you to harness your abilities fully. As a support event, in the fall we provide employment and career guidance to third-year international students. We also distribute to all students a Job Search Notebook, which outlines job searching activities. We also have people with experience in job searching give presentations, where job seekers can get
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advice, as well as industry workshops, where students can get first-hand feedback from people who actually are responsible for recruiting at companies. We also hold alumni chats, and many other events. We also provide individual job counseling on an ongoing basis. Job searching activities in a different country tend to make international students to be anxious, discomfort and negative to job searching activities. Please feel free to use the services of the Employment and Career Development Support Center, regardless of your year at university. ■ Points to Note in Your Job Searching 3 1. Think concretely about your future designs. If you want to work in Japan, then clarify the significance Meiji University Offices and Facilities of working in Japan to you. (For example, why you want to work in Japan, whether you want to work in Japan for a long term basis, whether you want to build skills and then return to your home country, etc.) 2. If you search for work in Japan, then after receiving a job offer, you must apply for a work visa at the immigration office of the Japanese Ministry of Justice. (See p.93 for the specific procedures.)
■ Collecting Information for Your Job Search 1. Using the Employment and Career Development Support Center (Located on Each Campus) Campus Location Telephone Hours Surugadai University Hall, 2F Izumi Building 1, 1F * See the website for details Ikuta Central Building, 1F http://www.meiji.ac.jp/shushoku/ Nakano High-Rise Wing Building, 6F Note: The office hours change throughout the academic year. Please check the website and the Employment and Career Development Support Center bulletin board for details.
2. Using Specialized Facilities Facility Contact Information
Tel: 03-3588-8639 Tokyo Employment Service Center for Foreigners http://tokyo-foreigner.jsite.mhlw.go.jp/
Tel: 03-5796-7112 Immigration Information Center (English, Korean, Chinese, Spanish, and other languages available)
3. Using the Employment Information Publications for Foreign Students International Foreign Students Association, “Special Feature on Corporate Research for Foreign Students” (published around December) Japan Student Services Organization, “A Guide to Employment for Foreign Students”
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(6) Libraries http://www.lib.meiji.ac.jp/ Meiji University has four libraries: the Central Library on the Surugadai campus; the Izumi Library on the Izumi campus; the Ikuta Library on the Ikuta campus; and the Nakano Library on the Nakano campus. Students of Meiji University have access to the four campus libraries. Please be sure to bring a valid ID (e.g. your Student ID) when using any of the libraries. ■ University Libraries 3 University libraries have a different function from school libraries (e.g. at junior and senior high school) and city public libraries. Meiji University Offices and Facilities They have large collections, with a focus on specialized texts for studying and research. There are almost no entertainment magazines or best sellers. They do, however, have many materials of potential use to university students, including travel guides, new books, and paperbacks. There are three main types of printed material at the university libraries: books for reading, reference books, and journals. ■ Books for Reading A “book for reading” is a book that you can borrow for a fixed period and is meant to be read cover to cover, for study or research. There are two types of such books, as described below: open-access books and closed-stack books. Open-access Books The entire Meiji University collection consists of 2,470,000 volumes (as of March 31, 2013). Most of the open-access stacks are devoted to new books, arranged by field. Closed-stack Books Closed-stack books in our stack rooms include specialized texts, collected editions like compendiums and other sets and valuable books. Materials in the stacks are also arranged by field. Students have free access to the stacks. ■ Reference Books “Reference book” is a general term for a book you use to look things up in. They include encyclopedias, dictionaries, books of statistics, and handbooks. Reference books are not meant to be read cover to cover; rather, they are only needed in order to look up some piece of information you would like to know. For this reason, reference books can only be used inside the library. ■ Journals University libraries hold many specialized and academic journals. Journals are kept in journal areas. In your studies and research, you will use many journal research papers. Usually, rather than reading an entire journal you will only need to read one of the articles or papers in the journal. For this reason, the borrowing period for journals is up to three days with a maximum of five books. Additionally, some journals cannot be borrowed. ■ Online Public Access Catalog (OPAC) You can look up library materials using OPAC. In addition to searching the collections of Meiji University libraries and checking if a book is borrowed, you can also use OPAC to search across the collections of the eight universities of the Yamanote Line Private University Consortium (Meiji University, Aoyama Gakuin University, Gakushuin University, Kokugakuin University, Toyo University, Hosei University, Meiji Gakuin University, and Rikkyo University), as well as NACSIS-CAT (Japan’s largest catalog service
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offered by the National Center for Science Information Systems). 1,258 national and private university libraries (as of March 31, 2013) are participating in NACSIS-CAT. This allows you to search the collections of university libraries, even if they are far away. OPAC is available from the library website (http://www.lib.meiji.ac.jp/). You can also search for books from your computer at home. ■ Reference Service In order to study and do research at university, you must make good use of the libraries. 3 The libraries offer a reference service, which answers questions about library holdings. The reference Meiji University Offices and Facilities service provides guidance on searching OPAC and how to search for books, and handles the procedures for ordering books from other libraries in Japan and abroad. The reference counter should be your first stop if you have questions about the libraries or their holdings. It will be a good advisor during your time at Meiji University. Being proficient at using the libraries will help you succeed in your studies and research.
■ Normal Library Hours Library Mon. - Fri. Saturday Sundays & Holidays Central Library Izumi Library 8:30 AM - 10:00 PM 8:30 AM - 7:00 PM 10:00 AM - 5:00 PM Ikuta Library Nakano Library Note: Open hours are subject to change. Please check the information on the library website or our bulletin board.
■ Lending Limits Undergraduate students are able to borrow 15 books for 15 days. Note: Please see the Library Handbook (separate volume) for details about using the libraries. The libraries offer library tours and workshops throughout the year. Please apply at the reference counter if you would like to join one.
(7) Media Libraries Each campus at Meiji University has a media library with video, audio, and other media. You can use the media libraries to view these media and for self-study.
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■ Open Hours Building Mon. - Fri. Saturday Surugadai Building 12, 7F 9:00 AM - 9:00 PM 9:00 AM - 6:00 PM 8:50 AM - 1:30 PM Izumi Media Building, 1F 8:50 AM - 6:20 PM (Checkout available up to 12PM) Ikuta Central Building, 5F 8:30 AM - 5:30 PM 8:30 AM - 11:45 AM Nakano Building, 1F 10:00 AM - 6:00 PM 3 In Self-access center
Meiji University Offices and Facilities Note: The library hours and days closed are subject to change due to university events and maintenance. Please check the bulletin boards and website for announcements.
(8) Museum http://www.meiji.ac.jp/museum/ The Meiji University Museum was created in 2004 in the basement of the Academy Common of the Surugadai campus, by combining three museums: the Criminal Materials Museum (founded in 1929), the Archeological Museum (founded in 1952), and the Commodities Museum (founded in 1950). The museum's mission is to publicly exhibit historical materials and salient achievements in academic research by the University and the museum, and to serve as an institution of learning, research and studies for our students. In addition to exhibiting its collections, the museum offers a number of educational programs including workshops and guided tours. The museum has exhibit rooms, as well as a reading room, multimedia classrooms, active learning room, a museum shop, and other facilities. ■ University History Exhibit The University Historical Materials Center was created in 2003, with the goal of investigating, collecting, and preserving historical materials since the founding of the University. The center exhibits a wide variety of materials relating to the founders, teaching staff, students, and friends of the University. ■ Special Exhibit This room hosts special exhibits by the museum, as well as academic materials produced by institutions and organizations in the University. It also serves as a space for presenting research and academic activities at the University. ■ Permanent Exhibits Commodities Department This department provides a permanent exhibit of the most familiar artifacts of Japanese culture, including lacquer ware, textiles, and pottery. The exhibit includes showcases of the materials, parts, and manufacturing techniques of craft products, manufacturing processes from goods in process to finished goods, and design categories. Criminal Materials Department This department exhibits actual materials relating to various historical laws; implements used by criminals in the Edo period; and the history of suppression of human rights in Japan and other countries, including instruments of torture and execution. We hope that this exhibit will give you a taste of the world of crime and punishment, and deepen your understanding of respect for human rights.
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Archeology Department Meiji University researches archeological sites dating from the Stone Age to the Kofun Period (Japan’s “burial mound” period). The exhibit room showcases the results of archaeological research over 60 years. All of the exhibits are vital for promoting the development of postwar Japanese archeology. The exhibit includes four important national cultural assets. ■ Museum Hours: 10:00 AM - 5:00 PM (Museum admittance until 4:30PM) 3 August 10-16; December 26 - January 7; with additional days off on weekends in ■ Days Closed: Meiji University Offices and Facilities August ■ Contact Information: Tel: 03-3296-4448 (museum office)
(9) Gyms This section introduces Meiji University gyms that can be used after carrying out the required signup procedures. ■ Izumi Gymnasium http://www.meiji.ac.jp/campus/health/index.html The Izumi Gym is open to University students and staff as shown in the following table. Note that students are required to show their Student ID Card when they use the gyms. The fitness room can be used to improve and maintain health and physical fitness. Its equipment includes strength-training machines, stationary bicycles, Power Max, treadmills (running machines), and free weights. You can also check the effectiveness of your training using instruments and diagnostic system that can analyze your physical fitness and body composition scientifically. The conditioning room is permanently staffed by highly knowledgeable and experienced trainers, enabling worry-free training by everyone from first-timers to people training at a high level. A six-lane, 25-meter heated pool is also available year-round. (You are requested to wear swimsuits for sports or competitions. Swimming wear for leisure is not allowed in the pool.) In order to use the fitness room and pool, you must take a health exam for the academic year in question, and register as a user by filling out the prescribed signup form. You must also take a fitness room orientation (conducted in Japanese) in order to understand the rules on use at Meiji University even though you have used fitness equipments in other places before. You can find the orientation schedule and other information at the bulletin board of the Izumi Gym (at the passageway of the West Wing, 2F), the Sports Promotion Office in the Surugadai Campus, the Ikuta Campus Office in the Ikuta Campus, and the Student Information Area in the Nakano Campus. On Sundays and Holidays when no class or event are held, the Izumi gym also lends out its athletic field and tennis courts to officially recognized University clubs. The users are chosen every month by lottery. See the Izumi Gym’s bulletin board (at the passageway of the West Wing, 2F) for the lottery dates and other details.
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■ Gym Hours
Mon. - Fri. Saturdays Sundays (Holidays) Indoors Not open 9:00 AM - 6:00 PM Registration Lunch Hour (Signup required. Be Not Required Not open Outdoors (12:10 PM - 12:50 PM) assigned by lottery. (Week days) 3 Available only to official Meiji University Offices and Facilities university clubs.) Fitness Room 9:00 AM - 9:10 PM except for class hours Registration Open hours Not open Required Pool Not open except for class hours
■ Open Facilities & Available Activities Facility Activity Requirements Main Hall Basketball ※On Sundays and Holidays Volleyball when no class or event are Sub Hall Registration Badminton held, Athletic Field (Soccer and Not Required Sports Room A Softball) and Tennis Court (Tennis) Table Tennis (Week days) (Table Tennis Court) are available only to official Athletic Field Soccer university clubs. Signup required. Tennis Court Tennis Be assigned by lottery. Health exam for the academic year Registration Fitness Room and Fitness room orientation Required Pool Health exam for the academic year
Note: Open hours exclude times when facilities are being used by classes. Students are required to show their Student ID Card when they use the gyms. Eating and outdoor shoes are prohibited in the gyms. Prepare “the gym shoes used only indoor sports (with red strings)” and wear them in the gym. Keep valuables in the safe-deposit box at the entrance of the West Wing, 2F. Bring your clothes and baggage to the facilities you use for preventing them from being stolen. If you violate the rules of the gyms, open facilities are subject to be abandoned or prohibited. Note that open hours are subject to be canceled on very short notice due to the weather or classroom change. Please make sure to check for changes on the Izumi Gym’s bulletin board (at the passageway of the West Wing, 2F) before use. Note that inquiries on Gym hours by telephone are not acceptable. Please check at the counter or bulletin board.
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4. International Student Office
The main responsibilities of the International Student Center and Japanese Language Education Center are as follows. The contact office for both of these centers is located in the International Student Office. Note that the international-student-related services below at the Nakano campus are operated by the International Collaboration at the Nakano Campus Office (3F).
(1) Student Affairs http://www.meiji.ac.jp/cip/ International Student Center 4 ・ Acceptance of international students (privately and government funded) International Student Office ・ Visa renewals and application for a certificate of eligibility ・ Information and applications of scholarships (for international students) ・ Housing referral (employee dormitories, etc.) ・ International exchange events ・ Distribution of international-student entrance examination guides and acceptance of application forms ・ Sending and receiving of exchange students ・ Consultation of studying at partner and other universities abroad ・ Overseas language study ・ International educational collaboration with overseas universities
Japanese Language Education Center ・ Japanese Language Program for International Students ・ Non-credit Japanese language programs (Japanese Language Intensive Program, Japanese Language Program for Beginners) ・ Collaboration with Japanese-language teaching institutions ・ The President’s Cup International Students’ Speech Contest
At the International Student Office, teaching staff in charge of international students offer counseling on studying as well as daily life and other personal matters. Feel free to drop by any time. The International Student Office also has information about scholarship opportunities and the latest news about international exchange events and more. The office also distributes newspapers, magazines, pamphlets, and other materials relating to study abroad.
■ Office Hours Campus Hours
Surugadai Campus Mon. - Fri. 9:00 AM - 5:00 PM (Closed 11:30 AM - 12:30 PM) Global Front, 2F Saturdays 8:30 AM - 12:00 PM
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Izumi Campus Mon. - Fri. 9:00 AM - 5:00 PM (Closed 11:30 AM - 12:30 PM) Building 1, 1F Saturdays Closed
Ikuta Campus Mon. - Fri. 9:00 AM - 5:00 PM (Closed 11:30 AM - 12:30 PM) Central Building, 1F Saturdays Closed
Nakano Campus Low-Rise Wing Building, 3F *International Collaboration at the Mon. - Fri. 9:00 AM - 6:00 PM (Closed 11:30 AM - 12:30 PM) Nakano Campus Office (3F) Saturdays 8:30 AM - 12:00 PM 4 instead of the International Student Office provides service for International Student Office international students. Notes: * The office is closed on Sundays, national holidays, University holidays, and days designated by the University. Office hours are posted on the bulletin board. Note that the hours and dates may differ depending on the season. Notices of changes are posted on the bulletin board. * Information from the International Student Office (e.g. information about scholarships and international exchange events) is posted on the University website and the bulletin boards. These bulletin boards can be found in the following locations. □ Surugadai Campus Global Front, 2F In front of the International Student Office □ Izumi Campus Building 1 Outside the International Student Office (Izumi) □ Ikuta Campus Central Building, 3F Outside the International Lounge (Ikuta) Central Building, 1F In front of the International Student Office □ Nakano Campus Student Information Area, 1F
(2) International Lounges The International Lounges are open at four campuses to promote mutual friendship among international students and exchanges between international students and Japanese students. Supports for Japanese-language studies by Teaching Assistants (TAs) are given, and “Campus Mates” activities, which boost exchanges between international students and Japanese students, are held in the International Lounges. Also, at each campus, our “i-Lounge Advising Service”, counseling service for international students who have worries / concerns regarding study, daily life, career after the graduation, etc. is provided. These supports enable students to enjoy a fulfilling study-abroad life. Newspapers, magazines, pamphlets, and other materials are also available and can be taken freely. The Information on scholarships and events are posted on the University website and the International Student Office bulletin boards.
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■ Lounge Location and Hours Campus Location Days and Hours Mon. - Fri. 9:00 AM - 5:00 PM Surugadai Global Front, 2F Saturdays 8:30 AM - 12:00 PM * Subject to change
Izumi Building 3, 1F Mon. - Sat. 9:00 AM – 9:00 PM
Ikuta Central Building, 3F Mon. - Sat. 9:00 AM - 6:00 PM 4
1F Mon. - Fri. 10:00 AM – 6:00 PM International Student Office Nakano (Behind of the Self-Access Center) Saturdays Closed Note: The lounges are closed on Sundays, national holidays, University holidays, and days designated by the University.
(3) Teaching Assistants (TAs) Teaching Assistants (TAs) help international students with their Japanese-language studies including checking reports and assistance with understanding written materials, textbooks. TAs also receive inquiries on future career path, employment and anything that is unclear in daily conversation. TAs are on call at the international lounges at each campus. The TA schedules are posted on the University website and the International Student Office bulletin boards and website.
(4) Items to Submit to International Student Office 1. Certificate of Residence “JUMINHYO” (issued within past three months; original) You must submit this at the time of school entry. A “Certificate of Residence” certifies that an individual has completed resident registration. It can be applied for by the individual or a family member belonging to the individual’s household. Application by anyone else requires a written letter of proxy by the individual. You can apply for the certificate at the desk of the city or ward office where you live. Please bring your Resident Card (or Certificate of Alien Registration) with you when you apply. It costs about 300 yen per copy for the certificate.
2. Visa Status Notification Form (forms are available at the International Student Office※) From the second year, submit a Visa Status Notification Form with attached a photocopy of both front and back sides of your Resident Card (or Certificate of Alien Registration) during the month of April each academic year. After the application for the visa renewal, or the change of the information on the Resident Card, resubmit the new one as soon as possible.
3. Notice of Temporary Absence (forms are available at the International Student Office※) You must submit a Notice of Temporary Absence before leaving Japan temporarily. (→ p.90)
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4. Notice of Extra-status Activity (forms are available at the International Student Office※) When the Immigration Bureau grants permission to engage in Extra-status Activity, a permission sticker attesting to the same is pasted in your passport. The word “Permitted” will also be printed in the related line on the back of your Resident Card. Submit a Notice of Extra-status Activity without delay after you have found a part-time job, and the Immigration Bureau has permitted your extra-status activity. Be sure to also submit a photocopy of the aforementioned permission sticker on your passport and a photocopy of both front and back sides of your Resident Card by attaching them to a submission form. (→ p.90)
4 5. International Student Graduation-Completion Card (forms are available at the International Student Office) International Student Office Please submit this card at the graduation/completion guidance (around mid-December of the academic year in which you graduate/complete your program). (→ p.92)
※You can also download the designated forms of 2, 3, 4 on the University website.
(5) Campus Mates The International Student Center began the Campus Mate program in April 2008, in order to create a base for active cultural exchange between international and Japanese students through exchange activities. The program is currently in its seventh year. More than 100 students have registered and they carry out a wide range of activities. Some examples of activities run by campus mate students are a welcome party and farewell party for exchange students, a cherry blossom viewing picnic, Tokyo sightseeing tour, Debating Competition, and Halloween Party. The cooperation of the Campus Mates is also essential for our yearly President’s Cup Japanese Speech Contest. Three to four student supporters are assigned to each international student entering the contest, and help them write and prepare for the speech. Campus Mates also prepare for and run the contest, and play leading roles on the steering committee. This is an epoch-making opportunity for cultural exchange, as the international and Japanese students work together over an approximately four-month period to prepare for and run the contest. Campus Mate students, perform a role as an advisor to exchange students, engage in providing support for exchange students at the time of their arrival in Japan. Some students employ their strengths to conduct Korean-language classes, China-Japan exchange events, and other activities. Exchange with people of different backgrounds is intellectually, culturally, and spiritually stimulating, and enables one to broaden one’s horizons as a human being. Come and join the Campus Mate program! If you would like to be a member of the Campus Mates, please register at the International Student Office.
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5. Immigration Procedures
The Immigration Control and Refugee Recognition Act currently defines the procedures for activities in Japan by foreign residents in great detail. You must take great care to follow these requirements, because failure to carry out legally required procedures or violation of these regulations could prevent you from continuing your studies abroad.
(1) Tokyo Immigration Bureau, District Offices, and Branch Offices URL: http://www.immi-moj.go.jp/ These offices, located close to each of our campuses, are where you will carry out most of your procedures for study abroad (such as visa renewals, extra-status activities, and reentry permits). (In addition to the Bureau Office, there are district offices and branch offices.) See p.114 - 117 for maps. 5 Tokyo Immigration Bureau ■ Immigration Procedures Location: 5-5-30 Konan, Minato-ku, Tokyo, 108-8255 Office hours: 9:00 AM – 12:00 PM/1:00 PM – 4:00 PM (excluding weekends and holidays) □ Student Inspection Department Tel: 03-5796-7253 □ Foreign Residents Information Center ( Tokyo) Tel: 03-5796-7112 E-mail: [email protected] ■ Tachikawa Branch Office Location: Tachikawa Legal Affairs Joint Government Bldg., 3-31-2 Kita, Kunitachi City, Tokyo, 186-0001 Office hours: 9:00 AM – 12:00 PM/1:00 PM – 4:00 PM (excluding weekends and holidays) Tel: 042-528-7179 ■ Saitama Branch Office Location: 1st floor, Saitama Legal Affairs Joint Government 2nd Bldg., 5-12-1 Shimo-ochiai, Chuo-ku, Saitama City, Saitama, 338-0002 Office hours: 9:00 AM – 12:00 PM/1:00 PM – 4:00 PM (excluding weekends and holidays) Tel: 048-851-9671 ■ Chiba Branch Office Location: Chuo Community Center, 2-1 Chiba-minato, Chuo-ku, Chiba City, Chiba, 260-0026 Office hours: 9:00 AM – 12:00 PM/1:00 PM – 4:00 PM (excluding weekends and holidays) Tel: 043-242-6597 ■ Yokohama District Immigration Office Location: 10-7 Torihama-cho, Kanazawa-ku, Yokohama City, Kanagawa, 236-0002 Office hours: 9:00 AM – 4:00 PM (excluding weekends and holidays) □ Student and Trainee Inspection Department TEL: 045-769-1722 ■ Kawasaki Branch Office Location: Kawasaki West Joint Government Bldg., 1-3-14 Kamiaso, Aso-ku, Kawasaki City, Kanagawa, 215-0021 Office hours: 9:00 AM – 12:00 PM/1:00 PM – 4:00 PM (excluding weekends and holidays) Tel: 044-965-0012
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(2) New Residency Management System URL: http://www.immi-moj.go.jp/newimmiact_1/en/index.html A new residency management system started from July 9, 2012. (The following information is taken from the Website of the Immigration Bureau of Japan.)
Point 1 A resident card will be issued. Point 2 The period of stay will be extended to a maximum of 5 years. Point 3 The re-entry permit system will be changed. Point 4 The alien registration system will be abolished.
The new residency management system is applied to all foreign nationals residing legally in Japan for the mid- to long-term with resident status under the Immigration Control Act (herein after referred 5 to as “mid- to long-term residents”) and, moreover, foreign nationals who do not come under any of
Immigration Procedures the following 1 through to 6. (1) Persons granted permission to stay for 3 months or less (2) Persons granted “Temporary Visitor” status (3) Persons granted “Diplomat “ or “Official” status (4) Persons recognized by Ministry of Justice ordinance as equivalent to the foreign nationals in the aforementioned (1) to (3)* (5) Special permanent residents (6) Persons with no resident status**
* The Ministry of Justice ordinance specifies staff of the Japanese office of the Association of East Asian Relations and the Permanent General Mission of Palestine in Japan who have “Designated Activities” status, and their families. * * While illegal residents can be registered under the present alien registration system, they cannot be registered under the new residency management system.
This new system applies to mid- to long-term residents in Japan, such as those married to a Japanese national as well as Japanese descendants (“Nikkei”), whose status of residence is “Spouse or Child of Japanese National,” “Long Term Resident,” etc., those working for an employer in Japan, whose status is “Engineer,”, “Specialist in Humanities/International Services,” etc., as well as technical interns, students, and permanent residents. It does not apply to those visiting Japan for a short period of time as a tourist.
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Procedural flow of the new residency management system
▼At ports of entry/departure Immigration examination At Narita, Haneda, Chubu, and Kansai Airports, besides having a seal of landing verification stamped in their passport, mid- to long-term residents will be issued a resident card. At other ports of entry/departure, a resident card will be issued after a mid- to long-term resident follows the residency procedure at the municipal office of the city/town/village.
▼At municipal offices Notification (Change) of place of residence
▼At Regional Notification of (a change of) an item other than the place or residence 5
Immigration Offices Notification of a change of name, date of birth, gender, or nationality/region Immigration Procedures
Application for updating the validity period of the resident card （Permanent residents and those less than 16 years old）
Application for re-issuance of a resident card （In case the resident card is lost, stolen, severely damaged and defaced）
Notification concerning the organization to which the applicant belongs, or the spouse （Those who reside with an employment status or learning status such as ”Student” status or with the status of spouse）
Examination of resident status Mid- to long-term residents will be issued with a resident card when granted permission for extension of the period of stay or permission for a change to resident status.
* IMPORTANT About a Certificate of Residence (“JUMINHYO”) With the introduction of a new residency management system, the Basic Resident Register Law has been applicable to foreign residents, and a residence certificate is created for each of them, in the same manner as for Japanese citizens. Eligible Persons are those granted a resident status of “Student”, “Dependent”, “Spouse or Child of Japanese National” etc. staying more than three months (mid- to long-term residents), and special permanent residents.
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(3) Resident Card 1. Issue of Resident Card A resident card will be issued to mid- to a long-term residents when granted permission pertaining to residence, such as landing permission, permission for change of resident status and permission for extension of the period of stay. Students who are newly entering Japan and have been granted permission as mid- to long-term residents receive a resident card at the time of examination by immigration control. Students who have been granted permission as mid- to long-term residents and wish to renew their period of residence or revise their residence status must go in person to an Immigration Bureau office and perform the requisite procedures. Upon performance of these procedures, they will be provided with a new resident card with the corresponding changes permitted
5 Front of the card Back of the card Immigration Procedures
Sample: Resident Card (from Immigration Bureau website)
2. Carrying Resident Card You are required to carry this card with you at all times, and present it upon request to police and other public officials. Failure to comply could result in your arrest.
3. Change of Place of Residence (At Municipal Offices) You must notify your municipal office of your moving-in with your resident card within 14 days if there is any change of your address on your resident card*. Once you have completed the necessary procedures, your updated address will be printed on the back side of the resident card. *When moving to an address in a different municipality, you are required to submit in advance a moving-out notification to the municipality you will be leaving.
4. Change of the Information on the Resident Card other than Place of Residence (At Regional Immigration Offices) If there is any change of the information other than address (e.g. name, date of birth, sex, nationality) on your resident card, you must notify Regional Immigration Offices with your resident card within 14 days. Once you have completed the necessary procedures, a new resident card will be issued. You must also notify Regional Immigration Offices when you have lost your resident card or it has gotten damaged beyond use.
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5. Valid Period of Resident Card The resident card has a “Valid Period”. The valid period of the resident card is as follows. ■Permanent resident 16 years or older: 7 years from the date of issuance ■Persons other than permanent residents: 16 years or older: The expiration date of the period of stay
(4) Visa Renewal 【4-1 Visa Renewal Applications】 If you overstay your visa, you will be subject to deportation or criminal prosecution as an illegal alien. Be sure to apply for a visa renewal at Regional Immigration Offices (including a district or branch office) from three months before your visa expires by the date of expiration. You will need the following to renew your visa: 5 (1) Application for Extension of Period of Stay (Ministry of Justice form) Immigration Procedures This form can be downloaded from: http://www.moj.go.jp/ONLINE/IMMIGRATION/16-3-1.html (2) Passport (3) Photo (4cm x 3cm) (4) Resident Card (or Certificate of Alien Registration) (5) Fee ¥4,000 (6) Certificate of School Attendance (issued by automated certificate machine; must have been issued within past six months) (7) Certificate of Academic Transcript (issued by automated certificate machine; must have been issued within past six months; if you are a first-year student, use your class registration notification or personal school schedule) (8) Proof of income for school and living expenses (documentation proving your ability to pay for all expenses during your period of study in Japan; if you are not the source of income, then provide documentation of that person's ability to pay) (9) Scholarship certificates, etc. (If necessary, students receiving scholarships through the University can apply for a Scholarship Certificate from the International Student Office.) ■ Standard processing period: two weeks to three months
Notes: * If the source of income is a person who lives in Japan but not you, you must submit the Statement for Sponsor of Financial Support (Meiji University form) and the Certificate of Residence “JUMINHYO” of the sponsor besides (8). * If your period of study will take a long time to complete, for example if you repeat a year or take a year off, you must prepare a written statement explaining why the extra time is needed. * You may be required by your regional immigration office to submit other necessary documents on an individual basis. * Your renewal could be denied if you have poor grades or are late in paying your school fees.
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* You are asked to fill out both forms for Applicant and Organization and bring the completed documents together with your personal seal when coming to the International Student Office to get an official seal of the organization.
【4-2 Notification to International Student Office: Visa Status Notification Form (Meiji University form)】 After the application for the visa renewal, a new Resident Card with the new date of expiration will be issued. Submit a Visa Status Notification Form with attached a photocopy of both front and back sides of your new Resident Card to the International Student Office, as soon as you receive the new one. The form can be downloaded from: http://www.meiji.ac.jp/cip/support/stay proceed/management.html
(5) Temporary Absence/Re-entry Permits 【5-1 Special Re-entry Permit】 5 Foreign nationals in possession of a valid passport and resident card (or Certificate of Alien Registration)
Immigration Procedures who will be re-entering Japan within 1 year of their departure to continue their activities in Japan will, in principle, not be required to apply for a re-entry permit. This is called a special re-entry permit. Foreign nationals who have departed from Japan on a special re-entry permit will not be able to extend that permit while abroad. Please note that they will lose their resident status if they fail to re-enter Japan within 1 year of their departure. If your period of stay expires within 1 year after your departure, please ensure that you re-enter Japan before the expiration of your period of stay.
【5-2 Notification to International Student Office: Notice of Temporary Absence (Meiji University form)】 You must contact the International Student Office and submit a Notice of Temporary Absence (form provided by International Student Office) when leaving Japan, regardless of whether classes are in session.
(6) Permission to Engage in Extra-status Activity 【6-1 Applications for Permission to Engage in Extra-status Activity】 A student visa is granted for the purpose of studying at a Japanese university. For this reason, if you must find a part-time job in order to cover your school or other expenses, you must receive “authorization for extra-status activity” by following the procedures prescribed by the Ministry of Justice. You are allowed to work for up to 28 hours per week (up to 8 hours per day during extended holidays). Please apply in person at the Immigration Bureau. You will need the followings to obtain authorization: (1) Application for Permission to Engage in Activity Other Than That Permitted under the Status of Residence Previously Granted (Ministry of Justice form) This form can be downloaded from: http://www.moj.go.jp/ONLINE/IMMIGRATION/16-8.html (2) Proof of Intended Activity (3) Passport (4) Resident Card (or Certificate of Alien Registration) ■ Standard processing period: two weeks to two months
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Cautions for Extra-Status Activities 1. You cannot work in the adult entertainment industry or at places where adult entertainment is conducted. 2. Carry a photocopy of your authorization for extra-status activity or your work permit with you when you are at your job. 3. Notify the International Student Office immediately if you change your work status, location of work, type of work, or work hours. 4. Please submit a Notice of Extra-status Activity with attached a photocopy of both front and back sides of your Resident Card and a photocopy of the aforementioned permission sticker on your passport to the International Student Office, after the Immigration Bureau has permitted your extra-status activity. 5. The long-term summer, winter, and spring holidays according to the University regulations are determined by the academic calendar. 5 Immigration Procedures
Sample: Permission Sticker to Engage in Activity Other Than That Permitted under the Status of Residence Previously Granted (from Immigration Bureau website)
【6-2 Notification to International Student Office: Notice of Extra-status Activity (Meiji University Form)】 The International Student Office requires international students to submit a Notice of Extra-status Activity, in order to keep track of any extra-status activities by each student. If you find a part-time job, you must obtain an authorization for extra-status activity, and fill in and submit a Notice of Extra-status Activity available at the International Student Office. You must also notify the International Student Office immediately if you change jobs. When the Immigration Bureau grants permission to engage in Extra-status Activity, a permission sticker attesting to the same is pasted in your passport. The word “Permitted” will also be printed in the related line on the back of your resident card. Be sure to submit a Notice of Extra-status Activity with attached a photocopy of both front and back sides of your Resident Card to the International Student Office, as well as a photocopy of the aforementioned permission sticker on your passport.
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(7) Leave of Absence from the University If international students who have acquired resident status as a “College Student” take a leave of absence from the university, they lose their residency status as a “College Student”. Those who have taken a leave of absence are prohibited from remaining in Japan with their former residency status and from engaging in extra-status activities such as working part-time. They are required to take the necessary procedures to change their residency status or depart from Japan immediately. Please consult with the International Student Office before taking a leave of absence.
(8) Withdrawn / Removed from the University Names of international students who have withdrawn, been removed, or are missing will be reported to the Ministry of Education, Culture, Sports, Science and Technology and immigration authorities. If you have withdrawn or been removed, you must return to your home country immediately. Once you have 5 returned to your home country, you must promptly submit a photocopy of the page in your passport that
Immigration Procedures shows you have departed Japan.
Note: The new residency management system effected on July 9, 2012 makes it mandatory for all students who graduate from, complete, withdraw, or are removed from Meiji University to submit a notification concerning the institution of activity to the Immigration Bureau. Please do not forget this requirement and be sure to submit this notification to the Immigration Bureau no later than 14 days after your graduation, completion, withdrawal, or removal. URL: http://www.moj.go.jp/nyuukokukanri/kouhou/nyuukokukanri10 00014.html
(9) After Graduation or Completion of Studies 【9-1 Career Path after Graduation or Completion】 We ask students to submit an “International Student Graduation-Completion Card” (Meiji University Form) to the University upon graduation or completion. After you have decided on your career path after graduation, please report it to the International Student Office by the form without delay.
【9-2 Visa Status after Graduation or Completion】 Please be aware that after you have graduated from the University or completed your program, you cannot remain in Japan beyond your visa period. Even if your visa has not yet expired after you graduate, you must return to your country immediately unless you apply for a change of visa status. Please consult with the International Student Office beforehand if you will remain in Japan to find work after graduation.
＊Apply to change your visa status after graduation or completion, in accordance with your career path.
If you will go on to advanced course of study in Japan You can start visa renewal application three months before your visa expires.
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(2) Photo (4cm x 3cm) (3) Passport (4) Resident Card (or Certificate of Alien Registration) (5) Proof of income for school and living expenses (documentation proving your ability to pay for all expenses during your period of study in Japan; if you are not the source of income, then provide documentation of that person's ability to pay)
If you will return to your home country If you wish to attend the graduation ceremony even though your visa will expire before the graduation ceremony, please apply to change your visa status to “Temporary Visitor.”
If you have a job offer Apply to change your visa status to “Specialist in Humanities,” “International Services,” or “Engineer.” (You can start applying in December of the year before graduation)
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(7) Proof of the nature of the work, period of work, location, and remuneration (e.g. Photocopy of employment agreement, written appointment, or notification of employment received from employer)
If you will continue to search work after graduation If you will look for work after graduating from an undergraduate or graduate program in Japan, then you are required to change your status to “Designated Activities (Continuous Seeking Employment)” immediately after your graduation even though your visa status of “College Student” will remain valid. The period of stay is for six months, which can be renewed one time for a total of one year's stay. In this case, you will also need to obtain a permit for extra-status activities. 1. Interview at Meiji University for Issue of a Letter of Recommendation In order to apply for "Designated Activities (Continuous Seeking Employment)," students need a 5 letter of recommendation issued by Meiji University. The students who need the document must submit the following documents (items a. to c. are all required) to International Student Office Immigration Procedures a. Application form for "Designated Activities (Continuous Seeking Employment)" (Meiji University form) b. Photocopies of your bankbook Note: All the pages from the page with information of the account holder to the page with the information of the current balance. c. Documents which proves the record of the student’s job-seeking activities (e.g. An attendance card for seminars, brochures or any documents provided by companies, appointment forms for an interview)
2. Application Procedure after the Issue of Letter of Recommendation After the submission of the above documents, you need to take an interview at International Student Office. After you pass the interview and obtain a letter of recommendation, prepare the required documents below and apply for a “Designated Activities (Continuous Seeking Employment)” visa at the Immigration Bureau by yourself.
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(e.g. An attendance card for seminars, brochures or any documents provided by companies, appointment forms for an interview) (8) Letter of recommendation
3. Submission of Monthly Report (Meiji University form) If you receive a letter of recommendation, you must submit Monthly Reports of Job-Seeking Activities (Meiji University form) to International Student Office by the 6th of each month. After you finish job-seeking activities, you must report the end of their job seeking activities with Final Report of Job -Seeking Activities (Meiji University form). Note: The submission of the monthly report is a requirement for their future application for extension of their period of stay. If students miss the submission, Meiji University will not issue any letter of recommendation in the next application for extension. 5
Immigration Procedures
Partial Revision to Immigration Control and Refugee Recognition Act
This act was revised on December 2, 2004. The changes that affect persons with student visas are as follows. Please take careful note of these changes. 1. Before, it was possible to reside in Japan while one’s visa was valid, even if one did not carry out activities in accordance with one’s status. Now, however, this will cause one’s visa status to be revoked, even if it has not yet expired. If you fail to carry out activities in accordance with your visa status for more than three months without a valid reason, then you will be stripped of your visa eligibility. Individuals who falsify their activities with regard to their visa status, falsify their academic record or history, submit a false research report, or the like, will also lose their visa status. 2. The fine for illegally residing in Japan has been raised from a maximum of 300,000 yen to 3,000,000 yen. The maximum fine for activities not permitted by one's visa status has also been increased from 200,000 yen to 2,000,000 yen.
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6. Scholarships for International Students
The International Student Office handles all scholarships targeting international students. (Be aware that Student Support Office doesn’t deal with scholarships for international students.) Check the scholarship announcements on the International Student Office’s bulletin boards of each campus and our website for information on how to apply, eligibility, etc. In general, the eligibility requirement for scholarships targeting international students is that your visa status be “College Student.”
(1) Types of Scholarships 1. Scholarships for which foundations and other organizations have asked the University to recruit (there are three types, as shown in (2) below) 2. Scholarships for which a foundation or other organization recruits students directly, without going through the University (many of these are established by prefectural and municipal governments and other local government agencies, so please view the website and other materials of 6 the local government in question)
Scholarships for International Students (2) Applying/Getting Recommendations for University Scholarships http://www.meiji.ac.jp/cip/support/scholarship.html The University handles three types of scholarship, as shown below. - Open Application The University only posts information about the scholarship availability. You apply to the scholarship foundation directly, obtaining and preparing the required documents yourself. - Batch Application After students obtain and prepare the required documents, if they are submitted to the International Student Office within the deadline, the University will send all applicants’ documents to the scholarship foundation at once. (The University does not make selections.) - University Recommendation For these scholarships, the scholarship foundation or other organization has asked the University beforehand to recommend candidates. The University thus selects and recommends suitable candidates from the student body. The selection of scholarship candidates focuses on grades and interview assessment for undergraduate students, and research results, research plan and interview assessment for graduate students. Since first-year students have not received any report cards from Meiji University, they are almost never recommended for scholarships by the University. ■ Procedures for Applying for a University Recommendation Those who would like to apply for a university recommendation scholarship offered by external foundations must submit the appropriate registration form and have taken the uniform interview conducted once each semester. (First-year students are advised to take the interview conducted in the Fall Semester after receiving their grades for the Spring Semester.) Check the grade point (GPA) requirements for registration on the International Student Office’s bulletin boards or our website. (*cf: in
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the 2013 academic year the GPA for undergraduate students was 2.70 or above and the GPA for graduate students was 3.50 or above.) Those who fail to submit the registration form and do not take the uniform interview are not eligible to apply for university recommendation scholarships announced during the academic year in question. To apply, fill out the required application documents (specified by the foundation) available on the International Student Center website, and submit by the University deadline stated in the scholarship announcement. The recommendations are then determined by screening based on the interview assessment, grades (or research results and research plan) and document review. The scholarship foundation selects the scholarship recipients from those recommended by the University. Please bear in mind that just because the University has recommended you does not guarantee that you will receive the scholarship.
1. Submit the registration form to the International Student Office and take an interview on the designated day. 6 ■ The uniform interview will be conducted once each semester in principle. (First-year students Scholarships for International Students are advised to take the interview conducted in the Fall Semester.) 2. Submit the appropriate university recommendation scholarship application forms (specified by the foundation) to the International Student Office ■ Those who pass are notified of the results in writing and those who fail are notified through the Oh-o! Meiji System.
3. Those who are selected for recommendation rewrite and resubmit the necessary documents to the International Student Office ■ Submit letters of recommendation, school transcripts, and other documents by the specified deadline. 4. The University sends the application documents to the foundation or other organization ■ The scholarship organization selects the recipients (review of documents, interview, etc.). ■ Determination of scholarship recipients
Notes on applying for scholarships 1. Those who fail to submit the registration form and do not take the uniform interview are, in principle, not eligible to apply for university recommendation scholarships announced during the academic year in question. 2. You cannot apply for two scholarships requiring University recommendation at the same time. You can, however, apply to two scholarships in parallel if one of them is for less than 30,000 yen per month. (In this case, the procedures of the scholarship foundation are given precedence. In other words, if the foundation does not allow receipt of two scholarships at once, then you cannot apply.) 3. If you are recommended for a scholarship, you cannot apply for another one until the recipients of the current one have been determined.
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4. If you are found to have falsified your application, then either your recommendation will be rescinded, or the scholarship payments will be halted.
■ Major Scholarships Requiring University Recommendation 1. Honors Scholarships This scholarship is managed by the Japan Student Services Organization (JASSO). It is distinguished by awarding more recipients than other scholarships. This scholarship information is announced around April every year. The uniform interview is NOT necessary. 2. Meiji University Scholarship for Privately Financed International Students (Type 1) This scholarship pays for school expenses, and is funded independently by Meiji University. This scholarship information is announced around May every year. The uniform interview is NOT necessary. 3. Scholarships by Outside Foundations There are many types of such scholarships, each with its own application period, eligibility, amount, and other details. The rate of acceptance is by no means high. 6 4. Government Funded Scholarships by Ministry of Education, Culture, Sports, Science and
Scholarships for International Students Technology (MEXT) Meiji University invites admission applications in accordance with a circular from the Ministry of Education, Culture, Sports, Science and Technology (MEXT), and makes recommendations for admission to the MEXT after examining the applications. The final decision on admission is made by the MEXT. - Items such as requisite qualifications and amounts of payment are based on indications by the MEXT. - The University examinations to determine the recommended applicants emphasize academic/research record and research plans. - Applications are solicited around October to November every year for the quota for domestic applicants (KOKUNAI-SAIYOU). For more details, please check the MEXT website at the URL noted below. http://www.studyjapan.go.jp/en/toj/toj0302e.html
* IMPORTANT About the Oh-o! Meiji System The Oh-o! Meiji portal page is the entrance to information about student life. You can use the system to check notices from your school’s/graduate school’s office, look up questions about paperwork or other procedures in the FAQ, or ask questions on the online support page. You can also create your own link collection. From the portal page, you can also check your personal time schedule, grades, and the results of your health examination. The Notices section includes notices from your school’s/graduate school’s office, as well as from the International Student Office. You can also configure this page to forward notices to your mobile phone, so we definitely recommend that you use it. Oh-o! Meiji System Website: https://oh-o2.meiji.ac.jp
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7. Tuition & Fees Payment Methods and Deadlines
(1) Payment Methods Tuition and other fees are paid each semester. Below is a breakdown of the payment schedule. Spring Semester: Admission fee + 1/2 of school fees (other than admission fee) + dues Fall Semester: 1/2 of school fees (other than admission fee) Note: Students receiving tuition assistants receive assistance (fee waiver) in the Fall Semester. For those who entered the university in the fall of the academic year in question, the assistance amount is deposited to your designated account after you are determined as an eligible person.
Please wire school fees and dues at the teller of your financial institution or from an ATM or the like. When wiring payments, pay the amount noted on your school fee transfer slip in Japanese yen, to the accounted noted. Send the funds as a wire transfer.
(2) Payment Deadlines The school fee transfer slip is sent to the student. (It cannot be sent to other than the student.) The dates that the transfer slips are sent, and the payment deadlines, are as follows. 7
Date Transfer Slip Is Sent Payment Deadline Tuition & Fees Payment Methods and Deadlines Spring Semester Early April April 30 Fall Semester Late September October 20
Notes: 1. If you cannot pay your school fees or dues by the deadline due to unavoidable circumstances, get approval from your school or graduate school by submitting a Request for Permission to Delay Payment. Note that if you fail to pay your fees or dues by the deadline, you will be removed from the university’s register in accordance with the University regulations. (Once you are removed from the register, you will be ineligible for tuition assistance even if the removal is subsequently cancelled. (See p.100) 2. If your address changes, immediately submit a Notice of Change of Address to your school or graduate school office.
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8. Tuition Assistance (Reduction) Program
Meiji University offers a tuition assistance (reduction) program for privately financed international students. The purpose of this program is to reduce the financial burden on our international students and help them continue their studies, so that they can have a sound and fruitful study-abroad experience. From the 2013 academic year, we have implemented the new system of tuition assistance rate according to the academic result. The following is the overview of the tuition assistance program in the 2013 academic year.
(1) Eligibility Candidates must meet all of the following requirements, have excellent academic performances as well as character, and are also in need for financial assistance in their student lives. 1. Students enrolled in a regular course of Meiji University Note: This includes students who are studying or planning to study in a third country as part of an exchange or study abroad program without taking a leave of absence from the university. In that case, they must obtain a resident status of “College Student” after returning to Japan. 2. Privately financed international students whose resident status is “College Student“ (This includes applicants who are changing their resident status to "College Student") 3. Students who have repeated a year, taken a year off, exceeded the period of the program, and who are on a leave of absence (including those who are planning to) are NOT eligible (However, 8 students who repeat a year or exceed the period of the program in AY2013 due to a leave of absence in AY2012 are eligible.) Tuition Assistance (Reduction) Program Please note that if the status of your school registration changes after the time of your application, you will NOT be eligible for assistance this academic year. In particular, after being removed from the registry once, you are NOT qualified for assistance this academic year, even if your removal is subsequently cancelled. 4. The allowance sent from the student’s private funding source may not exceed, on average, JPY90,000 per month (excluding admission fee and tuition) 5. The annual income of a student’s supporter residing in Japan may not exceed JPY5,000,000 6. For undergraduate students (excluding those who newly enrolled), the number of credited units in the previous academic year must be 20 units or more. (For those who enrolled in September 2012, the number must be 10 units or more. Those who do not obtain any number of credited units in the previous year due to a leave of absence etc. are judged based on the number before absence.) 7. Undergraduate students who obtain GPA of 2.00 or above and graduate students who obtain GPA of 3.00 or above (1.70 or above only for students in the Graduate School of Professional Accountancy) until the previous year. This is NOT applicable to all newly enrolled students. Note: Maximum rate of tuition assistance is different according to GPA (See the next chart for the assistance rate).
Note: If you fail to apply, you will not receive assistance even if you are eligible.
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★Maximum rate of tuition assistance★ Note: This is just maximum rate and may fall below according to your GPA. GPA Maximum rate Newly enrolled students N/A 30% (Undergraduate/Graduate) 3.0 or above M2 or above / D2 or above (1.70 or above only for students 30% (Graduate) In the Graduate School of Professional Accountancy) 3.0 or above 40% 2nd to 4th grade students More than 2.5 less than 3.0 35% (Undergraduate) More than 2.0 less than 2.5 25% Less than 2.0 No assistance 8
(2) How to Apply Tuition Assistance (Reduction) Program ■Application Period: around early April to early May Note: For those who entered the university in the fall of the academic year, application period is around October. (Even if you enter from the Fall Semester, make sure to apply in spring from the next academic year.) ■Announcement of Application: The International Student Office will post notices on bulletin boards of each campus and the website of the International Student Center. International students must submit their applications to the International Student Office by the deadline, in accordance with the notice.
(3) Assistance Method The assistance amount is deducted from your tuition fees in the Fall Semester. Check your transfer slip for details. Only for those who entered or re-entered the university in the fall of the academic year, the assistance amount is deposited to your designated account after you are determined as an eligible person.
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Notes: (1) It is not guaranteed that everyone who applies for tuition assistance will receive it. (2) The maximum amount for tuition assistance is 40%* of tuition fees (only the portion of school fees marked “tuition fees”). The assistance amount is posted to the International Student Office bulletin boards and website as soon as the amount is determined (around early July). *The maximum amount for tuition assistance may be changed from the 2014 academic year. (3) If you have not paid your school fees (for Spring Semester), you may be made ineligible for assistance. (4) International students studying in a third country as part of an exchange or study abroad program who would like to apply for financial assistance during the time of their study abroad program, should consult in advance with the International Student Office.
8 Tuition Assistance (Reduction) Program
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9. Managing Your Health
(1) Subscribing to Health Insurance Foreign nationals who study in Japan for one year or more are required to complete the address registration and be enrolled in a health-insurance program (e.g. national health insurance). Although a health-insurance subscription costs money, you will pay 30% of your medical expenses covered by health insurance. You must apply at the city or ward office where you live to subscribe to insurance.
(2) Meiji University Student Health Insurance Meiji University has its own student health insurance mutual aid union, which reduces the financial burden of becoming sick or injured while you are enrolled at university. All undergraduate and postgraduate students are automatically enrolled in the program upon admission. The student health insurance mutual aid union has agreements with approximately 160 healthcare facilities around the Surugadai, Izumi, Ikuta and Nakano campuses, as well as major cities nationwide. If you receive treatment at one of these facilities as an outpatient, then you do not need to bear the expense for medical treatment covered by health insurance by presenting your student ID and health insurance card. Regardless of whether the facility has an agreement with the union, if you are admitted as an inpatient at any medical facility nationwide, you can get a portion of the expenses covered by applying to the student insurance. Refer to the Student Health Insurance Guide for details about healthcare facilities with agreements and benefit information, or contact the Student Support Division on each campus if you have any questions.
(3) Student Education and Research Accident Insurance All students are enrolled in Personal Accident Insurance for Students Pursuing Education and Research, 9 which covers injuries from accidents suffered during educational activities. The University pays the total Managing Your Health cost of the premiums. The insurance applies to injuries suffered during classes, University events, and extracurricular activities due to sudden and unforeseen external accidents when the requirements for insurance are satisfied. Contact the Student Support Division on each campus for details.
Health Exams Free regular health examinations are provided to all students in April of each year. These health examinations are necessary for the early detection of illnesses and in order to maintain your health, so please be sure to receive your exams. Based on the results of your health examination, your physician will conduct detailed tests and give you healthcare instructions.
Campus Clinics Clinics are available on each of our campuses for providing first aid by a physician. Please present your student ID when receiving treatment. You do not need to bear the expense for examinations covered by health insurance with the application of student health insurance. The campus clinics also provide consultations for health problems, so please use them to help manage your health. The hours and days of operation differ for each clinic. See the Student Health Insurance Guide for details.
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10. Housing
Meiji University does not have special housing for international students. Please consult with your campus liaison desk for referrals and procedures for apartments and other housing. Note that the International Student Center selects candidates for “(3) Housing Mediated by International Student Office” via document screening and other means.
(1) Apartment and Other Rental Housing Referrals The campus liaison desks provide referrals for apartments and other rental housing. There are three types of housing, as described below. You must bring your student ID with you when receiving a referral. 1. University Registered Housing: The owner who has registered with the University and a student contract directly. There is no referral fee. 2. University Apartment: These are dedicated student apartment buildings managed by the National Student Information Center. The referral fee (normally 1 month’s rent) is discounted by 50%. Note that the rental terms are relatively strict. 3. Housing Offered by Partner Real-estate Agents: Housing managed by real-estate agents with which the University has partnerships. Some real-estate agents offer such benefits as discounts on referral fees. Please contact your campus liaison desk for details. Note that rental agreements are made directly between the student and the owner or real-estate agent. Be aware that the University has no involvement with these agreements or the like. Average Rents in the Tokyo Area (University Registered Housing) Living Space Included Facilities Monthly Rent 6 tatami (9.7 m2) (Shared toilets) About 30,000 yen
6 tatami (9.7 m2) Kitchen and toilet About 40,000 yen 6 tatami (9.7 m2) Kitchen, toilet, and bathroom About 70,000 yen 10 Housing (2) General Cautions for Housing Searches ・ Go and see several properties for yourself before signing a rental agreement. Check the surrounding environment, amount of sunlight the apartment gets, the apartment’s construction, etc. ・ Rents vary according to proximity to city centers, size, amount of sunlight, and other factors. ・ In order to avoid problems, always get a written rental agreement. Do not rely on verbal agreements. Pay special attention to the “Special Stipulation” section of the rental agreement. Make sure that you understand the agreement completely. ・ Keep your agreement while it is in effect (or until you leave the apartment). ・ In order to reserve an apartment that you like, you may need to pay the owner a deposit of about 0.5 to 1 month’s rent. When an agreement is signed, this deposit is applied to your rent, but be aware that the money will not be returned if you do not sign a rental agreement. ・ As a rule, rent needs to be paid in advance for the following month by the end of the current month.
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・ When you rent an apartment, you will need to make one-time payments to the owner (or landlord), such as a security deposit and “key money” (reikin), in addition to your rent. Key money is not returned. Your security deposit will be applied to bill settlement and repairs when you vacate the apartment, such as unpaid rent and utility bills, and repairs of damages. Normally, when you sign a rental agreement, you must pay the key money and security deposit (about 1 to 2 months' rent each), as well as the first month’s rent (because rent is paid in advance). Consequently, you will need around 150,000 to 300,000 yen at the beginning when you rent an apartment. ・ Rental agreements are normally for one to two years. You must inform the owner at least one month in advance if you leave your apartment before the agreement ends. ・ Only persons listed on the rental agreement can live in the apartment. ・ When you leave your apartment, you are required to leave it in the same state as when you entered. Be aware that if you put nails in walls, or leave the walls, floors, or other areas dirty, you may be required to pay compensation. ・ Apartments are not furnished and do not provide daily necessities, so you must purchase these yourself.
(3) Housing Mediated by International Student Office The International Student Center recommends students to the following housing after document screening and interviews.
Company Dormitories This is a program conducted by the Association of Enterprises Supporting International Students. The purpose of the program is for leading Japanese companies to support international students, and deepen the international understanding between their employees residing in the dormitories and international students.
■ Dormitory Fee The fee differs depending on the dormitory, but is generally around 8,000 to 18,000 yen/month. 10
Housing ■ Eligibility for Residence in Company Dormitories (1) Excellent academic performance and character, and recommendation from university (2) Interest in and ability to contribute toward international understanding and friendship (3) Visa status of “College Student” The conditions (e.g. age limits) differ depending on the company. However, what all companies require new residents of their dormitories to have is a spirit of cooperation. In other words, you must be able to get along and live comfortably with Japanese administrators and employees. For this reason, it is vital to follow the dormitory’s rules for its residents (e.g. curfews and meal times).
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■ How to Apply for Admittance Note: It will take about two months until you are admitted. (1) Openings: Openings are posted on the International Student Office bulletin boards on each campus and the website of the International Student Center. (2) Application forms: Forms are available at the International Student Office (Surugadai, Izumi and Ikuta) and the Nakano Campus Office (3F) (Nakano). (3) Documents to submit: Application form, pledge of conduct, letter of recommendation, health examination certificate, photocopy of national health insurance card, etc. (4) Document review and interview (on campus): Conducted at International Student Center (5) Recommendation to company: Recommendation are made to the company via the Association of Enterprises Supporting International Students (6) Document review and interview (at company): Interview at company (7) Notification of acceptance: Made to individual via University (8) Moving in: Individual moves in after consultation with the company and dormitory administrator
Notes on applying (1) International students are prohibited from visiting dormitories in person or meeting with the dormitory administrator before being accepted into the dormitory. (2) It will take about two months to be admitted into a company dormitory. For this reason, you must plan for the period between applying for admittance to the dorm, taking the expiration of your apartment rental agreement and other factors into account.
Please make sure of the details about the program before the application deadline by seeing the application guideline or confirming at International Student Office.
Tokyo International Exchange Center http://www.tiec.jasso.go.jp/residence/index.html Openings are posted on the International Student Office bulletin boards and the website of the International Student Center. Students are selected and recommended after document screening and 10 interview.
Housing ・ Location: 2-2-1 Aomi, Koto-ku, Tokyo ・ Nearest station: 3-min. walk from Fune-no-Kagakukan Station on New Transit Yurikagome Line ・ Eligibility: Visa status of “College Student” ・ Numbers of rooms, facilities, etc.: Single Room in Hall A (20 m2), 330 Rooms Single Room in Hall B (30 m2), 300 Rooms Couple Room in Hall C (2LDK 80 m2), 110 Rooms Family Room in Hall D (3LDK 100 m2), 56 Rooms (All includes bedding, showers, and toilets) ・ Cost: Single Room in Hall A: ¥35,000; Single Room in Hall B: ¥45,000; Couple Room in Hall C: ¥65,000; Family Room in Hall D: ¥75,000 An initial cost must be paid at the time of moving-in (1 month’s rent / non-returnable)
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(4) Other Housing Here we introduce housing that actively accepts international students. You must apply by yourself. In those cases, please contact the housing organization directly for details. Note that Meiji University does not provide official recommendations for any of these housing.
Kyoritsu International Foundation International Dormitory for Students http://www.kif-org.com/ This is a student dormitory operated by the Kyoritsu International Foundation. It holds some events in the dormitory. Contact: Kyoritsu International Foundation TEL: 03-5295-0205 / 0120-952-423 ■ Dormitory Overview Tsutsujigaoka Boys' Student Dormitory ・ Location: 3-9-3, Wakaba-chou, Chofu-shi, Tokyo ・ Transportation access: 15-min. walk from Tsutsujigaoka Station on Keio Line 13-min. walk from Senkawa Station on Keio Line (1-min walk from Inanimae Stop when using a bus) ・ Cost: ¥53,000/month (meals not included), ¥5,000/month (Electricity, and IT facilities) Sagami-Ono Student Dormitory ・ Location: 1-15-21 Higashi-Rinkan, Minami-ku, Sagamihara City, Kanagawa ・ Transportation access: 12-min. walk from Sagami-Ono Station on Odakyu Line 7-min. walk from Higashi-Rinkan Station on Odakyu-Enoshima Line ・ Cost: ¥65,000/month (meals not included) , ¥5,000/month (Electricity, and IT facilities) Notes: * In addition to the dorm fee, upon signing the agreement you must pay a communication equipment fee, building maintenance fee, refurbishment fee, and other fees. * The maximum agreement length is two years, but you can apply to renew it during the period of your attendance at university (renewal fee required)
The Asia Bunka Kaikan http://www.abk.or.jp/ 10
This is a dormitory for Japanese and international students managed by the Asian Students Cultural Housing Association. (For international students from Asia, Africa, and Latin America) ・ Location/Contact: 2-12-13 Honkomagome, Bunkyo-ku TEL: 03-3946-4121 ・ Nearest station: 3-min. walk from Sengoku Station on Metro Mita Line ・ Numbers of rooms, facilities, etc.: 79 rooms (bed, desk, chair, light stand, receive-only telephone, air conditioner, closet, bookshelf, and LAN internet) ・ Cost: Initial fee of ¥70,000 (first-time only), then ¥38,000 to ¥58,000/month rent and ¥500/month membership fee
Rikko Kaikan http://www.rikkokai.or.jp/hall/index/html This dormitory was opened to create opportunities for cultural exchange and communal living between Japanese and international students. ・ Location/Contact: 2-43-12 Kotake-cho, Nerima-ku TEL: 03-3972-1151
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・ Nearest station: 5-min. walk from Kotakemukaihara Station on Metro Yurakucho Line; 10-min. walk from Ekoda Station on Seibu Ikebukuro Line ・ Numbers of rooms, facilities, etc.: 73 men’s rooms; 61 women’s rooms (with bed & desk) ・ Cost: Initial fee of ¥46,800; deposit of ¥30,000; dormitory fee of ¥46,000/month
Tokyo Metropolitan Ota Memorial Hall http://www.iitown.net/ota/ This housing is for persons from Beijing, Bangkok, and Delhi (Territory), Hanoi, Jakarta, Kuala Lumpur, Manila (metro area), Singapore, Seoul, Taipei, and Yangon (the Asian Network of Major Cities 21 Joint Projects), with a visa status of “College Student” or “Cultural Activities,” not a recipient of a national scholarship from the Ministry of Education, Culture, Sports, Science and Technology, live alone, and have never lived in the Ota Memorial Hall. ・ Location/Contact: 2-16-14 Kugayama, Suginami-ku TEL: 03-3333-6311 ・ Nearest station: 3 min. walk from Kugayama Station on Inokashira Line ・ Numbers of rooms, facilities, etc.: 41 rooms (with bed, desk, bath, and toilet) ・ Cost: ¥30,000/month
Kanagawa Prefectural International Training Center ・ Location/Contact: 2-6-1 Nakao, Asahi-ku, Yokohama City TEL: 045-366-0157 ・ Nearest station: 20-min. walk from Futamatagawa Station on Sagami Railway ・ Numbers of rooms, facilities, etc.: 38 rooms (with bed, desk, bath, toilet, air conditioner, and storage rack) ・ Cost: ¥35,000/month (utilities included)
TAMA ESTY Student Housing http://www.tamaesty.com/ This is a residence which accepts international students positively. Furniture is provided, and English services are available. Also, there is a special quota of short-term contract for international students every year. 10 ・ Location/Contact: 4-1-1 Ogata, Komae City, Tokyo TEL:03-3489-2421
Housing ・ Nearest station: 3-min. walk from Izumitamagawa Station on Odakyu Line ・ Facilities, etc.: bed, desk, bath, toilet, air conditioner, storage rack, and balcony ・ Cost: ¥35,000/month (utilities included)
(5) Guarantors When you rent an apartment, you need a guarantor. As a rule, you must find your own guarantor. However, if you cannot find any guarantor in Japan, Meiji University has an institutional guarantor program with the prerequisite that you join the Comprehensive Renters Insurance for Foreign Students Studying in Japan. Please see the following “Applying for Joint Guarantor” for instructions on how to apply.
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Applying for Joint Guarantor 1. Eligibility Available to international students who meet the following criteria; (1) Enrolled at the University as a regular student (undergraduate or graduate school) (You become ineligible upon leaving of absence from the university as well as ending your enrollment, including by graduation, withdrawal, and removal.) (2) Your visa status must be “College Student” (this is a requirement for joining Comprehensive Renters Insurance for Foreign Students Studying in Japan) (3) You must have taken at least 20 units in the previous academic year (except newly-enrolled students) (4) You must subscribe to Comprehensive Renters Insurance for Foreign Students Studying in Japan of Japan Educational Exchanges and Services (5) You must follow the instructions of the International Student Center during the agreement period 2. How to Apply (1) Decide on the desired residence. (2) If you cannot find a joint guarantor when you try to sign up the rental contract, and you would like the Director of the International Student Center to be your joint guarantor, receive a briefing from the International Student Office, and get the relevant documents. Relevant documents 1) Applying for Joint Guarantor (for International Students) 2) Comprehensive Renters Insurance for Foreign Students Pamphlet 3) Explanatory handouts for owner/real-estate agent 4) Handling of Intermediaries in Property for Foreign Students (explanatory text 2) 5) Joint Guarantor’s Agreement (3 copies) (3) Hand item 3) to the owner/real-estate agent, and obtain his or her understanding of the program whereby the Director of the International Student Center serves as a joint guarantor. Once you have obtained his or her understanding, you must have the real-estate agent fax a reply to the 10
International Student Office. Housing (4) Bring your joint guarantor application (Form 1), pledge of conduct (Form 2), memorandum of understanding (Form 3), student ID, and Resident Card (or Certificate of Alien Registration) to the International Student Office. (5) The International Student Center will conduct an interview and review based on the documents you submitted. Note that you may be required to submit additional documents. Also the University may contact you or the owner/ real-estate agent for confirmation. (6) The International Student Office will notify you of the results of the review. (7) Visit the owner/real-estate agent, and have them make 2 copies of your lease contract and 3 copies of your Joint Guarantor’s Agreement. After completing the two, contract and agreement, except for the columns for your joint guarantor (i.e. Director of the International Student Center), bring them all to the International Student Office. (8) You will receive the bill for insurance premium for the Comprehensive Renters Insurance for
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Foreign Students at the International Student Office. Pay the premium at the designated banking institution or the designated ATM in accordance with the instructions of the Office, and receive a receipt. Bring the receipt to the International Student Office as a proof document of payment. (9) Receive 2 copies of your lease contract and 3 copies of your Joint Guarantor’s Agreement which are stamped with the seal of the Director of International Student Center. You will also be provided with a certificate of Comprehensive Renters Insurance for Foreign Students (for students). (10) Bring the three kinds of documents above and other relating documents to the owner/real-estate agent and finish your contract. (11) After moving-in, make sure to make necessary notifications including a notification of the change of your address to the city office and to your school office. When finishing updating your Resident Card, submit its photocopy to the International Student Office. (12) During the period in which your insurance is valid, you must report on your payment of rent and other fees every three month.
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11. Meiji University Campus Maps
■Surugadai Campus http://www.meiji.ac.jp/cip/english/about/campus/surugadai.html 1-1 Kanda-Surugadai, Chiyoda-ku, Tokyo 101-8301 ・Three-min. walk from the Ochanomizu-bashi exit of Ochanomizu Station on JR Chuo line, JR Sobu line ・Three-min. walk from Ochanomizu Station on Tokyo Metro Marunouchi line ・Five-min. walk from Shin Ochanomizu Station on Tokyo Metro Chiyoda line ・Five-min. walk from Ogawamachi Station on Toei Shijuku line ・Five-min. walk from Jinbo-Chou Station on Toei Mita line, Shinjuku line, or Tokyo Metro Hanzoumon line ・Three-min. walk from Ochanomizumae Stop on Toei Bus
■Izumi Campus http://www.meiji.ac.jp/cip/english/about/campus/izumi.html 1-9-1, Eifuku, Suginami-ku, Tokyo, 168-8555 ・Five-min. walk from Meidaimae Station on the Keio line, the Inokashira line, the Toei Shinjyuku line
11 ■Ikuta Campus http://www.meiji.ac.jp/cip/english/about/campus/ikuta.html Meiji University Campus Maps 1-1-1, Higashi-mita, Tama-ku, Kawasaki, 214-8571 ・Ten-min. walk from South Exit of Ikuta Station on Odakyu line ・Ten-min. on Odakyu bus from South Exit of Mukogaoka-Yuen Station on Odakyu line
■Nakano Campus http://www.meiji.ac.jp/koho/campus_guide/nakano/access.html 4-21-1, Nakano, Nakano-ku, Tokyo, 164-8525 ・Eight-min. walk from Nakano Station on JR Chuo/Sobu, and Subway Tozai Line
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Surugadai Access Map
International Student Office, 2F Global Front
Izumi Access Map
11 Meiji University Campus Maps
International Student Office, 1F University Building 1
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Ikuta Access Map
International Student Office, 1F Main Building
Nakano Access Map
11 Meiji University Campus Maps
Nakano Campus Office, 3F Low-Rise Wing Building
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12. Off-Campus Facilities
(1) Maps to Tokyo Immigration Bureau, District Offices, Branches (Quotations from the website of the Immigration Bureau)
[Tokyo Immigration Bureau] Location: 5-5-30, Konan, Minato-ku, Tokyo Pref., 108-8255 Tel: 03-5796-7253
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Off-Campus Facilities
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[Tachikawa Branch Office] Location: Tachikawa Legal Affairs Joint Gov’t Bldg., 3-31-2, Kita, Kunitachi City, Tokyo Pref., 186-0001 Tel: 042-528-7179 Fax: 042-528-7178
[Saitama Branch Office] Location: Saitama Second Legal Affairs Joint Gov’t Bldg. 1F 5-12-1 Shimo-ochiai, Chuo-ku, Saitama City, Saitama Pref., 338-0002 Tel: 048-851-9671 Fax: 048-851-9685
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[Chiba Branch Office] Location: Chuo Community Center, 2-1 Chiba-minato, Chuo-ku, Chiba City, Chiba Pref., 260-0026 Tel: 043-242-6597 Fax: 043-247-5199
[Yokohama District Immigration Office] Location: 10-7 Torihama-cho, Kanazawa-ku, Yokohama-shi, Kanagawa, 236-0002 Tel: 045-769-1722 Fax: 045-775-5170
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[Yokohama District Immigration Office Kawasaki Branch] Location: Kawasaki West Joint Gov’t Bldg., 1-3-14 Kamiaso, Aso-ku, Kawasaki City, Kanagawa, 215-0021 Tel: 044-965-0012 Fax: 044-965-0014
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(2) Counseling Organizations
■ General Tokyo YWCA International Student Advisory Room The advisory room provides counseling to international students. Materials and information are available relating to school applications, scholarships, study abroad, housing, part-time work, and problems with living in Japan. The room also offers recycled goods, support with the Japanese language, and referrals for short-term home stays. Days and times: Mon. – Fri. (except Wednesdays and holidays) 1:30 PM – 5:30 PM (reception closes at 5:00 PM) Location: Room 203 Tokyo YWCA Kaikan 2F, 1-8-11 Kandasurugadai, Chiyoda-ku TEL: 03-3293-1233
Tokyo YWCA International Student Conversation Lounge If you are an international student and do not have enough chances for actual conversation with native Japanese speakers, you can come to this fun lounge to practice your Japanese with volunteers on any subject you like, and meet people from many different countries. Japanese classes are also offered. Days and times: Saturdays 1:30 PM – 5:00 PM Location: 1F Salon, Tokyo YWCA Kaikan, 1-8-11 Kandasurugadai, Chiyoda-ku TEL: 03-3293-5421
Foreign Residents’ Advisory Center, Citizen’s Consultation Section, Public Relations and Public Hearings Division, Tokyo Metropolitan Bureau of Citizens, Culture, and Sports This center provides telephone and face-to-face counseling about immigration, marriage and nationality, work, and other issues of life in Japan to foreigners living in Tokyo. Location: Public Relations and Public Hearing Division No. 1 Building 3F, Tokyo Metropolitan Government, 2-8-1 Nishi-Shinjuku, Shinjuku-ku Day Language Telephone Reception Hours (excluding holidays) English 03-5320-7744 Mon. – Fri. 9:30 AM – 12:00 AM/ Chinese 03-5320-7766 Tue./Fri. 1:00 PM – 5:00 PM Korean 03-5320-7700 Wednesdays
12 Japan Helpline http://www.jhelp.com/en/jhlp.html
Off-Campus Facilities Get information and advice about living in Japan.
■ Healthcare Information Tokyo Metropolitan Medical Institution Information “Himawari” http://www.himawari.metro.tokyo.jp/qq/qq13tomnlt.asp Get referrals to hospitals that can provide care in foreign languages, and telephone interpreting services
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in case of emergencies. You can also search for healthcare facilities via their website. Tokyo Metropolitan Health and Medical Information Center (Himawari) TEL: 03-5285-8181 Reception hours: 9:00 AM – 8:00 PM every day Languages: English, Chinese, Korean, Thai, and Spanish We offer referrals to hospitals that can handle foreign languages Emergency Interpreting Services (for healthcare institutions) TEL: 03-5285-8185 Reception Hours: 5:00 PM – 8:00 PM (Mon. – Fri.) 9:00 AM – 8:00 PM (holidays etc.) Languages: English, Chinese, Korean, Thai, and Spanish This service offers telephone interpreting to healthcare institutions when they encounter language problems.
AMDA International Medical Information Center http://amda-imic.com/modules/activity/index.php?content_id=13 This center provides referrals to medical facilities that can speak your language, and information about the medical welfare system and healthcare via telephone in eight languages. TEL: 03-5285-8088 Reception hours: English, Chinese, and Korean Everyday 9:00 AM – 8:00 PM Thai, Spanish, and Portuguese Mon., Wed., Fri. 9:00 AM – 5:00 PM Tagalog Wed. 1:00 PM – 5:00 PM Vietnamese Thu. 1:00 PM – 5:00 PM
■ Labor Consultations Tokyo Metropolitan Labor Consultation Center http://www.hataraku.metro.tokyo.jp/soudan-c/center/consult/guide.html#non_jap This center provides counseling service about wage and other problems with your part-time job Location: Iidabashi Office 9F Tokyo Shigoto Center, 3-10-3 Iidabashi, Chiyoda-ku Osaki Office 2F West Tower, Gate-city Osaki, 1-11-1, Osaki, Shinagawa-ku Kokubunji Office 3-22-10 Minami-cho, Kokubunji-shi
Language Location Tel. Day Reception hours 12 Off-Campus Facilities Iidabashi 03-3265-6110 Mon.-Fri. English Osaki 03-3495-6110 Wed. 2:00PM-4:00PM Kokubunji 042-321-6110 Wed.
Chinese Iidabashi 03-3265-6110 Tue.,Wed.,Thu. 2:00PM-4:00PM
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Meiji University Telephone Directory Surugadai Campus Switch Board (Pilot number) 03-3296-4545 School of Law Office 03-3296-4154 School of Commerce Office 03-3296-4160 School of Political Science and Economics Office 03-3296-4172 Schools of Arts and Letters Office 03-3296-4182 School of Business Administration Office 03-3296-4194 School of Information and Communication Office 03-3296-4263 Graduate School Office 03-3296-4368 Professional Graduate School Office [Law, Business, Governance, Accountancy] 03-3296-4395 International Student Office 03-3296-4141･4144 Accounting Division 03-3296-4096 Izumi Campus Switch Board (Pilot number) 03-5300-1121 School of Law Office 03-5300-1140 School of Commerce Office 03-5300-1142 School of Political Science and Economics Office 03-5300-1145 School of Arts and Letters Office 03-5300-1148 School of Business Administration Office 03-5300-1151 School of Information and Communication Office 03-5300-1627 Graduate School of Humanities Office 03-5300-1627 International Student Office 03-5300-1542･1543 Ikuta Campus Switch Board (Pilot number) 044-934-7171 School of Science and Technology Office 044-934-7563 School of Agriculture Office 044-934-7570 Graduate School of Science and Technology Office 044-934-7562 Graduate School of Agriculture Office 044-934-7571 International Student Office 044-934-7700 Nakano Campus Switch Board (Pilot number) 03-5343-8000 School of Global Japanese Studies 03-5343-8034 12 School of Interdisciplinary Mathematical Sciences 03-5343-8037
Off-Campus Facilities Graduate School of Global Japanese Studies 03-5343-8039 Graduate School of Advanced Mathematical Sciences 03-5343-8042 Graduate School of Science and Technology [Program in Frontier Sciences and Innovation] 044-934-7562 Graduate School of Science and Technology [International Program in Architecture and Urban Design] 044-934-7562 Officer in charge of International Students 03-5343-8057
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外国人留学生のためのガイドブック2014
International Student’s Guidebook
発行日 ２０１４年４月１日
発 行 明治大学 国際教育事務室 〒101-8301 千代田区神田駿河台１-１ TEL 03-3296-4141