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General Government Committee Agenda Final General Government Committee Agenda Date: April 16, 2018 Time: 9:30 AM nd Place: Council Chambers, 2 Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Samantha Gray, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at [email protected]. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of General Government Committee meetings. If you make a delegation or presentation at a General Government Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality’s website. Noon Recess: Please be advised that, as per the Municipality of Clarington’s Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by the Committee. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non-audible mode during the meeting. Copies of Reports are available at www.clarington.net General Government Committee Agenda Date: April 16, 2018 Time: 9:30 AM Place: Council Chambers 1 Call to Order 2 New Business – Introduction Members of Committee are encouraged to provide the Clerk’s Department, in advance of the meeting, a copy of any motion the Member is intending to introduce, (preferably electronic) such that staff could have sufficient time to share the motion with all Members prior to the meeting. 3 Adopt the Agenda 4 Declaration of Interest 5 Announcements 6 Adoption of Minutes of Previous Meeting 6.1 March 26 Minutes of a Regular Meeting of March 26, 2018 Page 6 Minutes 7 Delegations 7.1 Sheila Hall, Executive Director, Clarington Board of Trade, Regarding an Economic Development Update 7.2 Chuck Macdonald, Regarding Report EGD-010-18, Cottages on the West Beach of Port Darlington - Lease Extensions 7.3 Suzanne Plumpton, Regarding Report EGD-010-18, Cottages on the West Beach of Port Darlington - Lease Extensions 7.4 Tyrone Bilinski, Regarding Services in the Area of Leskard Road, North of Concession 7 near Orono Page 2 General Government Committee Agenda Date: April 16, 2018 Time: 9:30 AM Place: Council Chambers 8 Communications - Receive for Information 8.1 CLOCA Minutes of the Central Lake Ontario Conservation Authority Page 19 Minutes dated March 20, 2018 8.2 Newcastle Minutes of the Newcastle Business Improvement Authority Page 33 BIA Minutes dated January 9, 2018, February 8, 2018 and March 8, 2018 8.3 Tyrone Minutes of the Tyrone Community Hall Board dated Page 43 Minutes February 21, 2018 and March 21, 2018 8.4 Bowmanville Minutes of the Bowmanville Business Improvement Authority Page 46 BIA Minutes dated March 13, 2018 8.5 Newcastle Minutes of the Newcastle Community Hall Board dated Page 49 Hall Minutes February 20, 2018 9 Communications – Direction 9.1 Suzanne Suzanne Barnes, Regarding Train Whistle Cessation in Page 53 Barnes Clarington (Motion to Refer Correspondence to the Director Engineering) 9.2 David Reesor David Reesor, Regarding Train Whistle Cessation in Page 54 Clarington (Motion to Refer Correspondence to the Director Engineering) 9.3 Town of Ajax Alexander Harras, Manager of Legislative Services/Deputy Page 55 Clerk, Town of Ajax, Regarding Ajax Casino (Motion for Direction) Page 3 General Government Committee Agenda Date: April 16, 2018 Time: 9:30 AM Place: Council Chambers 10 Presentations 10.1 Michael Angemeer, President and CEO Veridian, Brent Jackson, Grant Thornton and Ron Clark – Aird Berlis – Regarding Potential Veridian and Whitby Hydro Merger 10.2 Colleen Ryan, Senior Associate, Sussex Strategy Group and Chris Benedetti, Sussex Strategy Group – Regarding Potential Veridian and Whitby Hydro Merger 11 Engineering Services Department 11.1 EGD-010-18 Cottages on the West Beach of Port Darlington - Lease Page 58 Extensions 12 Operations Department No Reports 13 Emergency and Fire Services Department No Reports 14 Community Services Department No Reports 15 Municipal Clerk’s Department 15.1 CLD-012-18 Senior of the Year Nominations [To be distributed with the Final Agenda Update] 16 Corporate Services Department No Reports Page 4 General Government Committee Agenda Date: April 16, 2018 Time: 9:30 AM Place: Council Chambers 17 Finance Department 17.1 FND-004-18 Financial Update as at December 31, 2017 Page 90 17.2 FND-005-18 Annual Leasing Report - 2017 Page 106 17.3 FND-006-18 Annual Commodity Hedging - 2017 Page 109 17.4 FND-007-18 Ontario's Main Street Revitalization Initiative Page 115 18 Solicitor’s Department No Reports 19 Chief Administrative Office No Reports 20 New Business – Consideration 21 Unfinished Business No Reports 22 Confidential Reports 22.1 CAO-004-18 Potential Property Acquisition 22.2 Verbal CAO Potential Property Acquisition Report 23 Adjournment Page 5 General Government Committee Minutes March 26, 2018 If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Minutes of a meeting of the General Government Committee held on Monday, March 26, 2018 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor W. Partner, and Councillor C.Traill left the meeting at 12:45 PM Regrets: Councillor W. Woo Staff Present: A. Allison, R. Albright, G. Acorn, S. Brake, A. Greentree, M. Marano, R. Maciver, N. Taylor, G. Weir, J. Gallagher, S. Gray 1 Call to Order Mayor Foster called the meeting to order at 9:30 AM. Mayor Foster reflected on Durham Regional Chairman Roger Anderson’s time served and expressed condolences on behalf of the Municipality of Clarington. A moment of silence was observed in memory of Durham Regional Chairman Roger Anderson. 2 New Business – Introduction There were no new business items added to the Agenda. 3 Adopt the Agenda Resolution #GG-157-18 Moved by Councillor Partner, seconded by Councillor Traill That the Agenda for the General Government Committee meeting of March 26, 2018 be adopted as presented. Carried 4 Declaration of Interest There were no declarations of interest stated at this meeting. 5 Announcements Members of Committee announced upcoming community events and matters of community interest. - 1 - 6 General Government Committee Minutes March 26, 2018 6 Adoption of Minutes of Previous Meeting Resolution #GG-158-18 Moved by Councillor Hooper, seconded by Councillor Cooke That the minutes of the regular meeting of the General Government Committee meeting held on March 5, 2018, be approved. Carried 7 Delegations 7.1 Chris Darling, Central Lake Ontario Conservation Authority, Regarding CLOCA 2017 Year in Review Chris Darling, Central Lake Ontario Conservation Authority (CLOCA), was present regarding the CLOCA 2017 Year in Review. He made a verbal presentation to accompany an electronic presentation. Mr. Darling provided background information on the Conservation Authorities of Ontario and reviewed their jurisdiction. He highlighted the core programs for CLOCA. He continued by providing details on watershed science, watershed management, and community outreach and engagement. Mr. Darling referred to a map of the conservation areas in the Region of Durham and noted that they have seen an increase in visitors. He concluded by highlighting their community outreach and provided details of events and programs CLOCA is involved in. Mr. Darling thanked the Committee and advised he was available to answer questions. 7.2 Topher Papps, President, Fetch & Co. Inc., Regarding Establishing a Non- Profit Canine Memorial & Inurnment Space Topher Papps, President, Fetch & Co. Inc., was present regarding a request to establish a Non-Profit Canine Memorial & Inurnment Space within the Municipality of Clarington. Mr. Papps explained that the proposed space would include: park-like features, memorials and tributes, and niche walls. He stated that there would be no in- ground burials within the proposed space. Mr. Papps mentioned that currently there are limited inurnment options for cremated canine remains across the province. He stated that a better solution is needed to service the communities growing human and canine populations. Mr. Papps explained that the land for this proposed space would be leased, at a nominal cost, from the Municipality of Clarington on a renewable term. He stated that the funding for the project would be raised through inurnment fees, crowd funding, fundraising events, grants, donations and the sale of memorial plaques. Mr. Papps explained that a portion of the proceeds will be placed in a trust fund, to ensure sufficient funding for operating and maintenance costs exist in perpetuity. He stated that landscaping design services have been offered for the project free of charge, and have been in contact with niche wall maintenance. Mr. Papps concluded by mentioning that he and his partner will commit to running the foundation for a minimum of ten years - 2 - 7 General Government Committee Minutes March 26, 2018 and that, at no time, will the municipality of Clarington be responsible for operating or maintaining the space. Suspend the Rules Resolution #GG-159-18 Moved by Councillor Partner, seconded by Councillor Traill That the Rules of Procedure be suspended to allow Members of Committee to speak to the delegation of Topher Papps, President, Fetch & Co. Inc., regarding Establishing a Non-Profit Canine Memorial & Inurnment Space, a second time. Carried Resolution #GG-160-18 Moved by Councillor Traill, seconded by Councillor Hooper That the Delegation of Topher Papps, President, Fetch & Co. Inc., Regarding Establishing a Non-Profit Canine Memorial & Inurnment Space, be referred to staff for further comment prior to the summer break. Motion Lost Resolution #GG-161-18 Moved by Councillor Traill, seconded by Councillor Cooke That the delegation of Topher Papps, President, Fetch & Co.
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