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Council Agenda The Corporation of the Town of Ajax COUNCIL Monday January 27, 2014 at 7:00 p.m. Council Chambers, Town Hall 65 Harwood Avenue South AGENDA Anything in blue denotes an attachment/link. By clicking the links on the agenda page, you ca n jump directly to that sect ion of the agenda. To manoeuver back to t he agenda page use the Ctrl + Home keys simultaneously. OR use the “Bookmark” icon to the left of your screen to navigate from one report to the next 1. Call To Order 2. Disclosure of Pecuniary Interest 3. Adoption of Minutes 3.1 Regular Meeting December 16, 2013 ....................................................................... 3 3.2 Special Meeting January 14, 2014 ........................................................................... 6 4. Delegation and Presentations / Public Hearings 4.1 Proclamation Black History Month – February, 2014 - Esther Forde, Chair, Black History Month Celebration Committee - Dane Lawrence, Co-chair, Black History Month Celebration Committee 5. Correspondence ......................................................................................................................... 9 6. Reports 6.1 Community Affairs & Planning Committee Report None 6.2 General Government Committee Report January 23, 2014 (circulated separately) 6.3 Advisory Committee Reports October to December 2013 .. 25 6.4 Departmental Reports None 7. Regional Councillors’ Reports 7.1 Regional Councillor S. Collier ......................................................................................... 65 7.2 Regional Councillor C. Jordan ........................................................................................ 66 8. Business Arising From Notice of Motion None 9. By-Laws 2-2014 Appointment of Building Officials and Inspectors ................................................ 67 3-2014 Appointment of Enforcement Officers – Paragon ................................................ 71 4-2014 Appointment of Enforcement Officers – Ajax Recreation Staff ........................... 73 5-2014 Appointment of Enforcement Officers – Knights on Guard ................................. 74 6-2014 Amending By-law for the Clarifying of Fees ........................................................ 75 7-2014 Service Fees for Payment Cards ........................................................................ 77 8-2014 Appointment of Enforcement Officers – Group 4 Security .................................. 78 10. Notice of Motion 11. Other Business 12. Question Period 13. New Business, Notices and Announcements 14. Confirming By-Law 9-2014 15. Adjournment Minutes of the Meeting of the Council of the Corporation of the Town of Ajax Held in the Council Chambers of the Town Hall on Monday, December 16, 2013 at 9:00 p.m. Present: Mayor - S. Parish Regional Councillors - S. Collier - C. Jordan Councillors - M. Crawford - R. Ashby - J. Dies - P. Brown 1. Call to Order Mayor Parish called the meeting to order at 9:02 p.m. This meeting was scheduledprimarily for the purpose of providing final Council approval of the 2014 Capital Budget and 2015 – 2018 Long Range Capital Forecast recommended at the special meeting of the General Government Committee held immediately before the Council meeting. 2. Disclosure of Pecuniary Interest There were no disclosures of pecuniary interest. 3. Adoption of Minutes Moved by: S. Collier Seconded by: M. Crawford That the Minutes of the regular meeting of Council held on December 9, 2013 be adopted. CARRIED 4. Reports 4.1 General Government Committee Report 2014 Capital Budget and 2015-2018 Long Range Capital Forecast Moved by: P. Brown Seconded by: J. Dies That the General Government Committee 2014 Capital Budget Report and recommendations dated December 16, 2013, as amended, be adopted. CARRIED 3 Town of Ajax Council – December 16, 2013 5. By-laws Moved by: C. Jordan Seconded by: S. Collier That By-law numbers 122-2013 and 123-2013 be read a first, second and third time and passed. CARRIED 6. Notice of Motion None 7. Other Business On behalf of Council, the Diversity and Community Engagement Advisory Committee and the people of the Town, Councillor Ashby presented a tribute to the life and achievements of Nelson Mandela. The anti-apartheid revolutionary and former President of South Africa passed away December 5, 2013 at the age of 95. 8. Question Period None 9. New Business - Notices & Announcements None 10. Confirming By-Law Moved by: M. Crawford Seconded by: P. Brown That By-law number 124-2013 being a by-law to confirm the proceedingsof the Council of the Corporation of the Town of Ajax at its special meeting held on December 16, 2013 be read a first, second and third time and passed. CARRIED 4 Town of Ajax Council – December 16, 2013 11. Adjournment Moved by: R. Ashby Seconded by: C. Jordan That the December 16, 2013 meeting of the Council of the Town of Ajax be adjourned. (9:10 p.m.) CARRIED _____________________________ Mayor ____________________________ Clerk 5 Minutes of the Special Meeting of the Council of the Corporation of the Town of Ajax Held in the Council Chambers of the Town Hall on Tuesday, January 14, 2014, at 6:00 p.m. Present: Mayor - S. Parish Regional Councillor - S. Collier Councillors - M. Crawford - R. Ashby - J. Dies - P. Brown Absent Regional Councillor - C. Jordan 1. Call to Order Mayor Parish called the meeting to order at 6:00 p.m. and advised that the solepurpose of this special meeting was to consider whether the Town wished to be considered eligible for funds through the Ontario Disaster Relief Assistance Program (ODRAP) due to December 2013 ice storm. In order to beeligible, the province is requiring that municipal councils pass a resolution seeking assistance no later than January 14, 2014. 2. Disclosure of Pecuniary Interest There were no disclosures of pecuniary interest. 3. Consideration of a resolution to request the Province to declare the Town of Ajax a "disaster area" to seek disaster relief assistance due to the December 2013 ice storm. Mr. B. Skinner, Chief Administrative Officer, provided an overview of the serious impacts from the December 21/22, 2013 ice stormthat have been encountered by the Town and its residents and businesses. For the purposes of filing an ODRAP application, staff have compiled a preliminary estimate of $1,750,000.00 in cleanup and restoration costs for damages to Town property. These costs are related primarily to the removal and replacement of approximately 1,000 trees located on town boulevards, in public parks, etc. Mr. Skinner advised that this work must proceed and that it would take many, many years for the Town’s overall tree canopy to be restored. Mr. Skinner and Mr. D. Meredith, Director of Operations and Environmental Services, responded to numerous questions posed by members of Council. 6 The damages and recovery costs are not eligible to be claimed through the Town’s insurance coverage; however, early consultations with provincial staff indicate that the damages experienced should be eligible for some provincial financial assistance through ODRAP. The amount of assistance will depend on the assessments made by provincial investigators and the Province’s overall plan to respond to the dozens of municipalities, in the GTA and beyond, that are seeking ODRAP funding. This financial assistance is likely available through an already funded provincial reserve. In order to accelerate the cleanup and tree replacement, it is necessary to supplement the substantial effort being made by Town staff with additional equipment and contracted labour services. Mr. Skinner acknowledged that the Town has existing “Tax Rate Stabilization” and “Capital Contingency” reserves that have sufficient balances to fund the entire recovery program. These reserves, however, must be replenished through future budget allocations and, most likely, surpluses. This, in turn, will cause a decrease in contributions to other important reserves that are also substantially funded by budget surpluses. Since several municipalities in the GTA are seeking ODRAP assistance for ice storm damages. Councillors Collier, Crawford, Ashby and Brown expressed support for Ajax to do the same, as any provincial assistance will contribute to the rebuilding Town reserves that are necessary to manage future emergencies. Councillor Brown submitted comments provi ded by the absent Councillor Jordan which expressed her concern for the damages tothe Town’s valuable tree canopy and supporting a request for ODRAP assistance. Mayor Parish and Councillor Dies spoke against the need for the Town to seek ODRAP funding, stating that it was difficult to describe the ice storm as a “disaster” when it did not involve the loss of life and/or catastrophic damage to private property. They questioned the need to maintain stabilization reserves if compensation for events such as the ice storm will be available through ODRAP. Mayor Parish also questioned why some of the province’s wealthiest municipalities, Toronto and Mississauga in particular, would need financial assistance from senior levels of government for these events, and for other matters as well. Moved by: R. Ashby Seconded by: P. Brown Whereas the Town of Ajax recently experienced a severe winter ice storm December 21/22, 2013 and has experienced substantial damage to municipal property and infrastructure. NOW THEREFORE be it resolved that the council of the Town of Ajax hereby requests the Minister of Municipal Affairs and Housing to declare the Town of Ajax a "disaster area" for the purposes of the Ontario Disaster Relief
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