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Central Lake Ontario Conservation Authority 100 Whiting Avenue Tuesday, January 15/19 5:00 P.M

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Central Lake Ontario Conservation Authority 100 Whiting Avenue Tuesday, January 15/19 5:00 P.M N O T I C E T O CLOCA BOARD OF DIRECTORS Please find enclosed the Agenda and supporting documents for the CLOCA Annual Board of Directors’ meeting on Tuesday, January 15, 2019, 5:00 p.m., at 100 Whiting Avenue, Authority’s Office Boardroom. The list below outlines upcoming meetings and events for your information. UPCOMING MEETINGS & EVENTS DATE TIME EVENT LOCATION Central Lake Ontario Conservation Authority 100 Whiting Avenue Tuesday, January 15/19 5:00 p.m. (CLOCA) Board of Directors’ Annual General Authority’s Office Boardroom Meeting Immediately following Central Lake Ontario Source Protection Authority 100 Whiting Avenue Tuesday, January 15/19 CLOCA Meeting (CLOSPA) Board Meeting Authority’s Office Boardroom Immediately following Central Lake Ontario Conservation Fund 100 Whiting Avenue Tuesday, January 15/19 CLOSPA Meeting (CLOCF) Board Meeting Authority’s Office Boardroom Enniskillen CA Friday, February 8/19 7:00 to 9:00 p.m. Stargazing and Snowshoe 7274 Holt Rd., Clarington Tuesday *February 100 Whiting Avenue 5:00 p.m. CLOCA Board of Directors’ General Meeting 12/19 Authority’s Office Boardroom March 8 to 10/19 (Closed March 11-12) 9:30 a.m. to 12 Noon Purple Woods CA March 13 to 17/19 or Annual Maple Syrup Festival 38 Coates Road East, Oshawa March 23 to 24/19 12:00 Noon to 2:30 p.m. March 30 to 31/19 *prior Tuesday meeting due to Monday being a statutory holiday Check Out our Website! www.cloca.com Discover your local Conservation Area. Register as a Conservation Volunteer Programs & Services Mobile access to online information with CLOCA’s new mobile website and Free Conservation Areas App “Healthy Watersheds for Today and Tomorrow” CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY A G E N D A ANNUAL AUTHORITY MEETING Tuesday, January 15, 2019 - 5:00 P.M. MEETING LOCATION: 100 WHITING AVENUE, OSHAWA AUTHORITY’S ADMINISTRATIVE OFFICE, BOARDROOM CIRCULATION LIST Authority Members: Dave Barton Authority Staff: C. Darling, Chief Administrative Officer Bob Chapman H. Brooks, Director, Watershed Planning & Natural Heritage Ron Hooper R. Catulli, Director, Corporate Services Janis Jones G. Geissberger, Marketing & Communications Coordinator Chris Leahy D. Hope, Land Management & Operations Supervisor Sterling Lee C. Jones, Director, Planning & Regulations Tito-Dante Marimpietri P. Lowe, Director, Community Engagement Ian McDougall P. Sisson, Director, Engineering & Field Operations Don Mitchell M. Stauffer, Administrative Assistant/Recording Secretary Rhonda Mulcahy John Neal Brian Nicholson David Pickles Corinna Traill Steve Yamada SUPPORTING DOCUMENTS AGENDA ITEM: 1. CHAIR’S WELCOME 2. DECLARATIONS of interest by members on any matters herein contained 3. ADOPTION OF MINUTES of November 20, 2018 pg. 1 4. CHAIR’S REMARKS – D. Mitchell 5. PRESENTATIONS - Special Presentation to Outgoing Member, Joe Drumm (1) Naming of CLOCA Trail in Heber Down Conservation Authority pg. 8 Moved by: Don Mitchell Seconded by: WHEREAS Joe Drumm has served as a political representative for the Town Whitby for 41 years; AND WHEREAS Joe Drumm has been an appointee to Central Lake Ontario Conservation Authority (CLOCA) representing the Town of Whitby for 41 years (1977-2018); AND WHEREAS Joe Drumm has been the longest serving Conservation Authority Board Member in the province; AND WHEREAS Joe Drumm dedicated four years as Chair of CLOCA from 1983-1986; AND WHERAS Joe Drumm has continuously supported CLOCA and particularly CLOCAs Conservation Areas as a critical community asset; THEREFORE, LET IT BE RESOLVED THAT the trail located at Heber Down Conservation Area, connecting the Cochrane St. parking lot to the Devils Den Nature trail be given the name of "Joe Drumm Trail"; AND FURTHER THAT Joe Drumm be thanked for his years of service to CLOCA. Cont’d AUTHORITY ANNUAL MEETING – JANUARY 15, 2019 – Page 2 6. ELECTION OF OFFICERS At this point in the proceedings the 2018 elected officers will vacate their positions, and the Chief Administrative Officer will officiate for the 2019 election of Chair. Resolution Required: THAT in the event of a vote by ballot, Patricia Lowe and Perry Sisson be designated as scrutineers; and further that all election ballots be destroyed. Authority Chair (Three calls will be made for nominations. No seconder is required. Where more than one nominee stands for office, an election by secret ballot will be conducted.) Nominations: Resolution Required: THAT nominations for the position of Authority Chair be closed. Election: The newly elected Chair will assume the Chair to conduct the remainder of the meeting. Authority Vice-Chair (Three calls will be made for nominations. No seconder is required. Where more thanone nominee stands for office, an election by secret ballot will be conducted.) Nominations: Resolution Required: THAT nominations for the position of Authority Vice-Chair be closed. Election: 7. SIGNING OFFICERS Resolution Required: THAT the Signing Officers of the Authority be any two of the following: The Chair, Vice-Chair, Chief Administrative Officer/Secretary-Treasurer, and Director of Corporate Services. 8. SOLICITORS Central Lake Ontario Conservation Authority utilizes the services of six (6) legal firms: Beard, Winter – flood plain regulation advice and litigation Borden Ladner Gervais – property tax and related matters Boychyn & Boychyn – real estate and property transactions Gardiner, Roberts – land related matters – planning and regulation matters Hicks, Morley – employment and labour related matters Littler Canada - legal matters for personnel/human resources Resolution Required: THAT the firms Beard, Winter, Toronto; Borden Ladner Gervais, Toronto; Boychyn & Boychyn, Oshawa; Gardiner, Roberts, Toronto; Hicks Morley, Toronto; and Littler Canada be appointed Solicitors for the Authority, as required. 9. BORROWING BY-LAW Resolution Required: THAT the Central Lake Ontario Conservation Authority’s signing officers are hereby authorized on behalf of the Central Lake Ontario Conservation Authority to borrow from time to time, from the banking institution under agreement with the Central Lake Ontario Conservation Authority, up to $1,000,000 to meet current expenditures until Provincial grants and/or Regional funding are received, with interest as may be determined by agreement between the bank and the Central Lake Ontario Conservation Authority. AUTHORITY ANNUAL MEETING – JANUARY 15, 2019 – Page 3 SUPPORTING DOCUMENTS 10. CONSERVATION ONTARIO COUNCIL Resolution Required: THAT the Chair be appointed as the Authority’s representative on the Conservation Ontario Council. Alternative designates are the Vice-Chair and the Chief Administrative Officer. 11. ENFORCEMENT OFFICERS (i) Development, Interference with Wetlands and Alteration to Shorelines and Watercourses Regulation #42/06 Resolution Required: THAT L. Benham, L. Bulford, J. Burgess, E. Cameron, J. Hetherington, C. Jones, M. Guindon, S. Penney and P. Sisson be appointed Enforcement Officers under the Development, Interference with Wetlands and Alteration to Shorelines and Watercourses Regulation #42/06. 12. ENFORCEMENT OFFICERS (ii) Conservation Areas Regulation #101/90 Resolution Required: THAT T. Backus, B. De Waal, H. Hirschfeld, D. Hope and J. Maas and A. Cooper be appointed Enforcement Officers under the Conservation Areas Regulation #101/92. 13. CORRESPONDENCE (1) Regional Municipality of Durham pg. 9 Re: Appointments to the Central Lake Ontario Conservation Authority 14. DEVELOPMENT REVIEW & REGULATION (1) Staff Report #4614-19 pg. 11 Re: Permits Issued for Development, Interference with Wetlands and Alteration to Shorelines and Watercourses - November 1 to December 31, 2018 (2) Staff Report #5616-19 pg.13 Re: CLOCA Comments on Proposed Amendments to the Planning Act (Bill 66) 15. DIRECTOR, COMMUNITY ENGAGEMENT (1) Staff Report #5621-19 pg. 27 Re: 2018 Year in Review 16. DIRECTOR, WATERSHED PLANNING & NATURAL HERITAGE (1) Staff Report #5620-19 pg. 28 Re: Preserving and Protecting our Environment for Future Generations: A Made –in-Ontario Environment Plan – CLOCA Comments 17. DIRECTOR, ENGINEERING AND FIELD OPERATIONS (1) Staff Report #5619-19 pg.38 Re: Westside Marsh Overflow Channel Monitoring and Maintenance Plan Cont’d AUTHORITY ANNUAL MEETING – JANUARY 15, 2019 – Page 4 SUPPORTING DOCUMENTS 18. DIRECTOR, CORPORATE SERVICES (1) Staff Report #5618-19 pg. 48 Re: BDO Canada Audit of Financial Statements for the Year Ended December 31, 2018 19. CHIEF ADMINISTRATIVE OFFICER (1) Staff Report #5613-19 pg. 72 Re: Common Membership – Different Boards (2) Staff Report #5615-19 pg. 73 Re: Status Report of Implementation of CLOCA Strategic Plan 2016-2020 (3) Staff Report #5617-19 pg. 92 Re: Port Darlington Shoreline Management Status Update and Proposed Next Steps 20. CONFIDENTAL MATTERS None 21. MUNICIPAL AND OTHER BUSINESS 22. ADJOURNMENT A G E N D A SUPPORTING DOCUMENTS MEETING OF: Authority - Annual DATE: Tuesday, January 15, 2019 TIME: 5:00 p.m. LOCATION: 100 Whiting Avenue, Oshawa CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY M I N U T E S N O. 7 AUTHORITY MEETING Tuesday, November 20, 2018 - 5:00 P.M. MEETING LOCATION: 100 WHITING AVENUE, OSHAWA AUTHORITY’S ADMINISTRATIVE OFFICE, BOARDROOM Present: Adrian Foster, Vice Chair John Aker Shaun Collier Derrick Gleed Ron Hooper Joe Neal John Neal David Pickles Nester Pidwerbecki C. Darling, Chief Administrative Officer B. Boardman, Administrative Assistant/Recording Secretary H. Brooks, Director, Watershed Planning & Natural Heritage L. Bulford, Development Planner R. Catulli, Director, Corporate Services
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