Committee of the Whole
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Committee of the Whole Tuesday, September 4, 2018 During Regular Council Meeting at 7:00 PM Zima Room, Library and Cultural Centre, 425 Holland Street West, Bradford Agenda A meeting of the Committee of the Whole of The Corporation of the Town of Bradford West Gwillimbury will be held Tuesday, September 4, 2018 during the Regular Council meeting at 7:00 PM in the Zima Room, Library and Cultural Centre, 425 Holland Street West, Bradford, ON. Pages 1. Call to Order The Presiding Officer calls the meeting to order. 2. Adoption of Agenda Recommendation: That the Committee of the Whole agenda dated September 4, 2018 be adopted as printed. 3. Declarations of Pecuniary Interest and the General Nature 4. Deputation There are no deputations. 5. Staff Reports 3 - 61 5.1 Transit Servicing Plan 2018/2019 Recommendation: That Report COM 2018 19, entitled "Transit Servicing Plan 2018/2019" be received; and That Council APPROVE the 2018 Transit Service Plan COM 2018 19 as set out below, noting the recommended changes represent 4,500 additional conventional service hours and 504 additional Taxi-to-GO hours that can be accommodated within the approved 2018 budget; and Page 2 of 108 Committee of the Whole - Agenda September 4, 2018 That Council pre-approve the addition of $198,200 to the 2019 Transit Services Operating Budget in order to fully fund the proposed service enhancements for the 2019 fiscal period. 62 - 76 5.2 Cannabis Legalization Information Report Recommendation: That Report COR 2018 18, entitled "Cannabis Legalization Information Report" be received for information. 77 - 108 5.3 2018 Municipal Election: South Simcoe Joint Compliance Audit Committee Recommendation: That Report COR 2018 16, entitled "2018 Municipal Election: South Simcoe Joint Compliance Audit Committee" be received; and That Council approve participating in a Joint Compliance Audit Committee with the South Simcoe municipalities for the 2018-2022 term of office to support the Town's obligations under the Municipal Elections Act, 1996; and That the Terms of Reference and Administrative Practices and Procedures for the South Simcoe Joint Compliance Audit Committee be adopted; and That the necessary by-law to establish the committee and appoint members be presented to Council for enactment. 6. New Business 7. Rise and Report Recommendation: That the Committee of the Whole adjourn at ______ p.m. Page 3 of 108 Report of Community Services REPORT #: COM 2018 19 DATE: 04 Sep 2018 TO: Deputy Mayor and Members of Committee of the Whole SUBJECT: Transit Servicing Plan 2018/2019 PREPARED BY: Paul Dubniak, Transportation Technologist 1. RECOMMENDATIONS: That Report COM 2018 19, entitled "Transit Servicing Plan 2018/2019" be received; and That Council APPROVE the 2018 Transit Service Plan COM 2018 19 as set out below, noting the recommended changes represent 4,500 additional conventional service hours and 504 additional Taxi-to-GO hours that can be accommodated within approved 2018 budget; and That Council pre-approve the addition of $198,200 to the 2019 Transit Services Operating Budget in order to fully fund the proposed service enhancements for the 2019 fiscal period. 2. PREAMBLE: This report provides a detailed assessment on recommended changes by assessing and addressing, appropriateness, public concerns and ensuring the changes provide the maximum benefit/return to the system at large. The 2018 Service Plan represents the first major influx of new service hours since the implementation of the transit system in 2014. 3. BASIC DATA PERTAINING TO THE MATTER: BWG Transit and Taxi-to-GO have been in operation for four years. Over the course of that period, statistics have been collected as a comparative to monitor services and how resources are being utilized. Gathering information about ridership and revenue provides comparatives year-to-year and explains how adjustments to the transit system affect the operation. 2017/18 Conventional Service & Taxi-to-GO Update Transit Servicing Plan 2018/2019 Page 4 of 108 COM 2018 19 Transit Servicing Plan 2018/2019 Page 2 of 59 BWG conventional transit ridership again saw an increase in passenger boardings compared to the previous year. For the following comparative, promotional ridership has been removed. • Year 1 Boardings: 19,009 • Year 2 Boardings: 19,291 • Year 3 Boardings: 24,409 • Year 4 Boardings: 27,888 As with the conventional service, Taxi-to-GO ridership continues an upward trend. • Year 1 Boardings: 6,035 • Year 2 Boardings: 7,545 • Year 3 Boardings: 9,587 • Year 4 Boardings: 10,719 At the September 5, 2017 meeting, Council received the Transit Operating Report 2016/17 which outlined future initiatives, including service expansion. From this date Transportation Staff began to collect data on the system as well as undertaking the appropriate public consultation, including a survey of industrial stakeholders. Attachment 1 titled ‘BWG Transit Work Plan’ outlines the tasks and current progress of the transit work plan. Council at the February 6, 2018 meeting approved the 2018 Budget which included an increase to the transit services budget allowing for expansion of the existing system to meet demand. The remainder of this document serves to outline the process and recommendations for BWG Transit expansion in Fall 2018. Service Expansion – Public Consultation Transportation Staff sought input from riders, residents and employers on how the system should evolve and grow. Several opportunities were created for comment which included in person, ads on-board, at stop locations and Town buildings, digital means and other physical options including mail or in-person. A formal “drop-in” session was held on November 16, 2017 at the BWG Public Library which provided an accessible location with transit access from both Route 1 and Route 2. The purpose of the meeting was to guide the expansion of BWG Transit Services in 2018 and into the future. In addition, for those who could not attend in-person, an on-board survey was provided and any additional comments were sought and promoted through Facebook, newspaper ad, on-board transit vehicles, at physical stop locations and at Town locations where transit users and residents most frequent. Approximately 20 people attended the drop-in session with 2 comment sheets completed. The sentiments at the public meeting was positive and gave great insight to the service improvements that riders and residents want for the system. Transit Servicing Plan 2018/2019 Page 5 of 108 COM 2018 19 Transit Servicing Plan 2018/2019 Page 3 of 59 In addition to those who attended the drop in session, 82 onboard surveys were completed, 4 emails, 2 phone calls, a Committee update and a person-to-person meeting was held. Through the public consultation several key trends emerged for system growth. The following chart lists the 10 most frequent requests for improved service. Service Improvements Percentage of Votes Introduce Saturday Service 29.72 Extend Weekday Service Later in the Evening 17.45 Introduce Sunday Service 14.62 Provide Service Connection to Newmarket 13.21 Increase Frequency of Route 2 9.91 Introduce a 3rd Local Bus to Reduce Walking 7.08 Distances Provide Service Connection to Barrie 3.30 Reduce the Time it Takes to get to my 1.89 Destination Improve Taxi-to-GO services 1.89 Provide Service Connection to Alliston 0.94 Attachment 2 provides the Dillon Report from the consultation process. In addition to speaking with local representatives and residents, staff from BWG Transit met with other transit providers (Simcoe Transit, York Region Transit and Metrolinx/GO Transit) to make sure any changes were complimentary and not creating a duplication or competition between services. Industrial Service The Town’s Economic Development Department had approximately four requests from employers in the Reagens Industrial area for transit service. As a result, the Town conducted a survey with recipients in the Reagens Industrial area as well as the Artesian/Dissette Industrial area. The digital survey contained 7-short questions on transit benefits, number of employees and shift times. In total 68 surveys were emailed to employers. 9 completed responses were received with the bulk coming from large employers in the Reagens Industrial area. Due to these responses staff are focusing on transit within the Reagens area and as a result, sent out an additional survey to employees in the Reagens Area (53 responses). The Artesian/Dissette Industrial area will continue to remain a point of interest for future transit growth. 2018 Service Plan Changes With the comments and data received from various stakeholder groups and smart bus technologies, the following service changes are proposed and account for meeting 72% of the service requests in the table above. Transit Servicing Plan 2018/2019 Page 6 of 108 COM 2018 19 Transit Servicing Plan 2018/2019 Page 4 of 59 Route 1 Across Town: Recommended Service Changes: 1. Modify Route to reduce round-trip time –35 minutes to 30 minutes 2. Introduce Early Evening Service – 5 PM to 7 PM 3. Introduce Saturday Service – 9 AM to 5 PM The recommended changes to Route 1 are shown in Attachment 3. Issue/Rationale: Route 1 currently operates on a 35 minute round trip time/frequency completing 17.5 round trips between 6:45 am and 5:02 pm. The recommended changes to Route 1 are designed to move the route to a 30 minute round trip time/frequency. In moving to a 30 minute cycle it would create a clock-face schedule. This is a timetable system under which public transport services run at consistent intervals, as opposed to a timetable that has irregular frequency. The name derives from the fact that departures take place at the same time or times during the day. For example, services with a 30 minute frequency would leave at 6:45, 7:15, 7:45, 8:15, 8:45, 9:15, etc.