Promoter and Event Planning Guide
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YOUR SEAT IS WAITING. PROMOTER AND EVENT PLANNING GUIDE 500 Howard Baker Jr. Avenue, Knoxville, TN 37915 | Phone: (865) 215-8900 www.knoxvillecoliseum.com Thank you for considering Knoxville as the destination for your event or show. WELCOME The Knoxville Civic Auditorium and Coliseum (KCAC) is a multipurpose event venue owned by the City of Knoxville and managed by SMG, the recognized global industry leader in public assembly facility management. The venue features several options for entertainment. The Coliseum is the largest space and seats more than 6,500 for concerts and public events. The Auditorium’s 2,500 seats allow for a more intimate experience for performances. A 10,000-square-foot exhibit hall, 4,800-square-foot reception hall and outdoor performance lawn with capacity for 10,000 guests also are available at the KCAC. You will receive the highest level of customer service to ensure the event is a success in the space that best suits your needs. This Promoter and Event Planning Guide is designed as a handbook for holding an event at our facility by providing information about services, guidelines and event-related topics. You will be contacted by the event management team member assigned to your event. The event manager will be available throughout the planning process to answer questions and provide assistance. The event manager will provide a cost estimate associated with the event, assist with development of floor plans, provide lists of preferred vendors and personally supervise your event from the first day through its conclusion. Thank you again for considering the KCAC for your event. After you have had an opportunity to review this guide, please do not hesitate to call 865-215-8900 if you need any additional information. We look forward to serving you. The Knoxville Civic Coliseum and Auditorium Staff KnoxvilleKnoxville Civic Civic 500 Howard Baker Jr. Avenue, Knoxville, TN 37915 AuditoriumAuditorium & Coliseum & Coliseum Phone: (865) 215-8900 | ww.knoxvillecoliseum.com EVENT PLANNING GUIDE Table of Contents About the Knoxville Civic Auditorium and Coliseum .........................1-2 Knoxville at a Glance ......................................................3 Our Team ............................................................ 4-5 Our Partners .......................................................... 6-7 Our Spaces: Coliseum ................................................. .8-13 Our Spaces: Auditorium .............................................. 14-16 Our Spaces: Exhibit Hall and Reception Hall ................................ 17 Rental Rates ........................................................ 18-20 Facilities Guidelines and Services ......................................21-30 Directions and Loading Areas ............................................. 31 Labor Union Rates ...................................................32-33 Digital Media and Public Relations ........................................ 34 Knoxville Media Market Overview ..................................... 35-39 KnoxvilleKnoxville Civic Civic 500 Howard Baker Jr. Avenue, Knoxville, TN 37915 AuditoriumAuditorium & Coliseum & Coliseum Phone: (865) 215-8900 | ww.knoxvillecoliseum.com ABOUT THE KNOXVILLE CIVIC AUDITORIUM AND COLISEUM Since opening its doors in 1961, the Knoxville Civic Auditorium and Coliseum (KCAC) has been an important part of the city’s entertainment scene. The venue has hosted musicals, theatrical productions, sporting events, circuses and concerts featuring such notable performers as the Rolling Stones, Stevie Wonder and Jimmy Buffett. The KCAC, conveniently located near the junction of Interstates 40 and 75, is in downtown Knoxville near the University of Tennessee campus. The city’s vibrant and walkable downtown is home to a variety of hotels and is a food lover’s paradise with local, authentic restaurants and award-winning festivals, live entertainment, eclectic shopping and a community dedicated to hospitality. The facility draws an eclectic crowd of more than 250,000 people per year through a wide array of events. It is home to the Knoxville Ice Bears, four-time Southern Professional Hockey League champions. It also hosts Disney on Ice, Disney Live!, the Knoxville Symphony Orchestra Pops Series and a variety of musicals and concerts suited to large and small audiences. Comprising a 6,500-capacity coliseum with 22,000 square feet of exhibit space; 2,500-capacity auditorium; 10,000-square-foot exhibit hall; 4,800 square-foot reception hall; and performance lawn with a capacity of 10,000, the facility’s size makes it a complementary companion to Knoxville’s 500,000-square-foot Convention Center. The KCAC also has three parking garages with 2,500 total spaces – a coveted commodity in downtown Knoxville and on University of Tennessee football game days. The garages also offer six electric vehicle charging stations and two accompanying solar arrays. Knoxville provides the perfect balance of outdoor adventure and sophisticated downtown urban culture. After a night out enjoying great food, local music and art, guests can spend the morning hiking or biking in Knoxville’s nearby Urban Wilderness or travel to the majestic Great Smoky Mountains National Park, a 45-minute drive from downtown. Choose Knoxville and the Knoxville Civic Auditorium and Coliseum for your next successful event or performance. Knoxville Civic 500 Howard Baker Jr. Avenue, Knoxville, TN 37915 Auditorium & Coliseum Phone: (865) 215-8900 | ww.knoxvillecoliseum.com 1 ABOUT THE KNOXVILLE CIVIC AUDITORIUM AND COLISEUM OUR FACILITY n Distinct spaces with performance and exhibit space: coliseum, auditorium, reception hall, exhibit hall, Mary Costa Plaza and performance lawn n 6,500-seat coliseum with flexible layout, including dividing curtain and 22,000 square feet of exhibit space n 2,500-seat auditorium with 57-by-54-foot stage and orchestra pit n 10,000-square-foot exhibit hall n 4,800-square-foot reception hall n Ample parking with three dedicated parking garages totaling 2,500+ spaces n Natural performance lawn with capacity of 10,000 visitors n On-site box office service available and Ticketmaster outlets n High-speed internet (wired and wireless options) n Knoxville Marriott, the city’s largest hotel with 378 rooms, connected to our facility; several downtown hotels located nearby Knoxville Civic 500 Howard Baker Jr. Avenue, Knoxville, TN 37915 Auditorium & Coliseum Phone: (865) 215-8900 | ww.knoxvillecoliseum.com 2 KNOXVILLE AT A GLANCE » The City of Knoxville is in the heart of BY THE RANKINGS East Tennessee where the splendor of Experts agree Knoxville is a great place to be the great outdoors combines with Southern hospitality as soon as you » Ranked in Top 5 of “America’s Most arrive. It is undoubtedly one of the Affordable Cities” by Forbes.com, 2014 most beautiful and livable areas in the » Amazon selected Knoxville #3 “Most Well United States. Read Cities,” 2014 » Knoxville is centrally located in the » “Most Romantic City” by Amazon, 2012, Southeast and easily reachable by interstate from key cities such as 2013, 2015 Chattanooga, TN; Nashville, TN; » Ranked No. #2 “Happiest Cities to Work Atlanta, GA; Asheville, NC; Greenville, in Right Now” by Forbes, 2013 SC; and Lexington, KY » “Top 100 Best Places to Live” by » The city is located in the foothills of Liveability.com, 2013 the Smoky Mountains and guests of » “Top 10 Places to Retire” by the KCAC can drive to the most popular national park in the country Liveability.com, 2013 in less than an hour. » “Best Sports Cities in the South” by » Knoxville’s revitalized urban center is bleacherreport.com, 2012 teeming with eclectic local shops, » Downtown Knoxville’s Gay Street named restaurants and entertainment one of “America’s Great Streets” by venues, all within easy walking American Planning Association, 2012 distance of our facility. » Named one of “20 Best Vacation Destinations” by Frommers.com, 2012 For directions to our facility and parking » Top 10 cities for economic growth instructions, please visit our website at potential by Business Facilities Magazine, www.knoxvillecoliseum.com/parking. 2012 » One of the “10 Fastest Growing U.S. For hotels and information about what Cities” by CNN, 2012 to do while in Knoxville, visit our tourism » “Most Dog-friendly City in the Southeast” partner, Visit Knoxville, at by Dog Fancy Magazine, 2011 www.visitknoxville.com » One of the “Nation’s Fastest Growing Area for ‘Green’ Jobs” by Brookings Institute Report, 2011 » #1 Food Festival in America (International Biscuit Festival), Livability.com, 2011 Knoxville Civic 500 Howard Baker Jr. Avenue, Knoxville, TN 37915 Auditorium & Coliseum Phone: (865) 215-8900 | ww.knoxvillecoliseum.com 3 MEET OUR MANAGEMENT TEAM The Knoxville Civic Auditorium and Coliseum has a dedicated and passionate staff with years of experience planning and executing events and performances. Our team members will be with you every step of the way to help plan your next successful event. Mary Bogert General Manager | 865-215-8910 office | 865-251-6001 office | [email protected] Mary oversees operations and sales at all three SMG Knoxville facilities. Bogert has more than 25 years of experience in the hospitality industry with over 14 years of managing facilities in the Knoxville area. Mitch List Assistant General Manager | 865-659-9899 | [email protected] In additional to booking shows at Knoxville Civic Auditorium and Coliseum, Mitch assists in managing operations and sales for all three SMG Knoxville facilities.