Regular Council Meeting [7:00 P.M.] - Tuesday, March 23, 2021 [] Teleconference
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AGENDA Regular Council Meeting [7:00 p.m.] - Tuesday, March 23, 2021 [] Teleconference Teleconference Details Dial: 519 -518-3600 Enter Access Code: 331398 Page 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. PUBLIC RECOGNITION / PRESENTATIONS None 4. DISCLOSURE OF PECUNIARY INTEREST 5. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) 6 - 19 5.1. March 9, 2021 20 - 24 5.2. March 11, 2021 - Operating Budget 6. PUBLIC MEETINGS / HEARINGS 6.1 The Municipal Act None 6.2 The Drainage Act None 6.3 The Planning Act Page 1 of 200 None 6.4 Other 25 - 51 6.4.1 7:00 p.m. Building Code Act Amendments to the Building By-law and Fees Building By-law Report BB 2021-05 7. DELEGATIONS None 8. CORRESPONDENCE 52 - 100 8.1. Long Point Region Conservation Authority Re: Board of Directors Meeting Minutes – February 3, 2021 Re: 2020 Financial Statements Re: 2020 Annual Report 101 - 102 8.2. Upper Thames River Conservation Authority Re: 2021 Approved Budget http://thamesriver.on.ca/wp-content/uploads//Publications/UTRCA- 2021-Approved-Budget.pdf 103 - 129 8.3. County of Oxford Re: County Council Composition 130 - 133 8.4. County of Oxford Re: Intersection of Oxford Road 59 and Quaker Street – Safety Review 134 - 135 8.5. City of Sarnia Re: Colour Coded Capacity Limits 136 - 140 8.6. Niagara Region Re: Schedule, Bill 197, COVID-19 Economic Recovery Act, 2020 Re: Motion Respecting Homelessness, Mental Health and Addiction in Page 2 of 200 Niagara 141 - 144 8.7. Township of Adjala-Tosorontio Re: Request for Amendment to the Tile Drainage Installation Act 145 8.8. Township of South Glengarry Re: Provincial Vaccine Rollout 9. COMMITTEE MINUTES None 10. REPORTS 10.1 Planning and Development Services None 10.2 Fire and Protective Services No report 10.3 Drainage Services No report 10.4 Building Services No report 10.5 Public Works Services 146 - 149 10.5.1 2021 Pulverizing and Paving Report PW 2021-05 150 - 153 10.5.2 Pleasant Valley Road Report Report FS 2021-06 10.6 Community Development Services No report Page 3 of 200 10.7 Medical Centre Services No report 10.8 Financial Services 154 - 156 10.8.1 Statement of Council Remuneration and Expense Report FS 2021-05 10.9 Administration Services 157 - 173 10.9.1 Inter Community Transit Re: Town of Tillsonburg T-GO 2020 Performance Summary 174 - 176 10.9.2 Royal Canadian Legion Patio Request Memorandum 177 - 179 10.9.3 Extension of Lease Agreement – Oxford Pallet Memorandum 11. NOTICE(S) OF MOTION None 12. CLOSED SESSION None 13. BY-LAWS 180 - 181 13.1. No. 8-2021 To Provide for Drainage Works – Beck Drain Branch B 2021 182 13.2. No. 2-2021-Z To Permit the Establishment of a Temporary Outdoor Patio Royal Canadian Legion, 55 Stover Street, Norwich Page 4 of 200 183 - 189 13.3. No. 19-2021 To Amend Development Charges By-law 34-2019 190 - 195 13.4. No. 20-2021 To Amend By-law 16-2019, being a By-law Respecting Construction, Demolition, Change of Use Permits and Inspections 196 - 198 13.5. No. 21-2021 To Authorize Execution of a Lease Extension Agreement with Oxford Pallet and Recycler’s Limited 199 - 200 13.6. No. 22-2021 To Confirm All Actions and Proceedings of Council 14. ADJOURNMENT Page 5 of 200 AGENDA ITEM #5.1. THE CORPORATION OF THE TOWNSHIP OF NORWICH COUNCIL MEETING MINUTES REGULAR MEETING - TELECONFERENCE TUESDAY MARCH 9, 2021 IN ATTENDANCE: COUNCIL: Mayor Larry Martin Councillor Scholten Councillor DePlancke Councillor Palmer Councillor Dale STAFF: Kyle Kruger, CAO / Clerk Paul Groeneveld, Director of Fire and Protective Services James Johnson, Director of Finance Brad Smale, Manager of Building Services Marty Lenaers, Public Works Superintendent Patrick Hovorka, Director of Community Development Services AJ Wells, Manager of Medical Services Dirk Kramer, Drainage Superintendent Kimberley Armstrong, Deputy Clerk 1. CALL TO ORDER The regular session of the 2018-2022 Council of the Township of Norwich was held by teleconference, commencing at 9:00 a.m. with Mayor Martin presiding. 2. APPROVAL OF AGENDA Resolution #1 Moved by Jim Palmer, seconded by Alan Dale; That the Agenda be accepted as presented. Carried 3. PUBLIC RECOGNITION / PRESENTATIONS None March 9, 2021 Page 6 of 200 AGENDA ITEM #5.1. Council Meeting Minutes March 9, 2021 Page 2 of 14 4. DISCLOSURE OF PECUNIARY INTEREST Councillor Dale declared a conflict with respect to agenda item 10.9.3 UBF Fund, advising that he is a shareholder in Execulink. There were no other disclosures reported. 5. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) 5.2 February 23, 2021 Resolution #2 Moved by John Scholten, seconded by Jim Palmer; That the following Minutes of the Township of Norwich Council be adopted as printed and circulated: February 23, 2021 Carried 6. PUBLIC MEETINGS / HEARINGS 6.1 The Municipal Act None 6.2 The Drainage Act Resolution #3 Moved by Alan Dale, seconded by Lynne DePlancke; That the following members be appointed to sit as the Court of Revision for the Beck Drain Branch B 2021: Larry Martin, John Scholten, Lynne DePlancke, Jim Palmer and Alan Dale, with the first member being the Chair of the Court of Revision, and further that the Court is now convened. Carried 6.2.1 9:00 a.m. Court of Revision for the Beck Drain Branch B 2021 Report DR 2021-09 Mr. Kruger advised that no appeals have been received to date with respect to the drainage works. Resolution #4 Moved by John Scholten, seconded by Jim Palmer; That the Court of Revision for the Beck Drain Branch B 2021 allow appeal(s) to be heard in accordance with Section 52(4) of The Drainage Act. Carried March 9, 2021 Page 7 of 200 AGENDA ITEM #5.1. Council Meeting Minutes March 9, 2021 Page 3 of 14 There were no property owners in attendance that wished to submit an appeal to the assessment for the Beck Drain Branch B 2021. Resolution #5 Moved by Jim Palmer, seconded by Alan Dale; Whereas the Council of the Township of Norwich provisionally adopted the report by K. Smart Associates Ltd at their meeting on February 9, 2021, for the drainage works known as the Beck Drain Branch B 2021; And whereas no appeals have been received by the Court; Therefore the Court of Revision for the Beck Drain Branch 2021 accepts Provisional By-law 8- 2021 as amended. And further that the Court is now adjourned. Carried Resolution #6 Moved by Lynne DePlancke, Seconded by Alan Dale; That Report No. DR 2021-09, Court of Revision for the Beck Drain Branch B 2021, be received as information, Carried 6.2.2 1:30 p.m. Consideration of Engineers Report – Orth Drain 2020 Report DR 2021-10 Mr. Mike DeVos of Spriet Associates provided an overview of the drainage works. He advised that the work is commencing under Section 78, for the improvement and relocation of a portion of the existing Orth Drain to accommodate development for Stillwaters and Stubbe’s Property Development. Mr. DeVos advised that this will relocate and replace the portion across the Stillwaters property and relocates the portion west of Centre St to stay on the Elgin Street Road allowance into the Stubbe’s property. In response to Council questions, Mr. DeVos advised that this affects a large portion of the Stubbe’s property and that the future storm water management facility will restrict the water flow to pre-development levels; also commenting that Stillwaters collect water internally on their site which then goes into an outlet on their property before it goes into the creek farther down. Ms. Miami Payne of 9 Spring Street questioned if the swale going through her property would be remaining and inquired if they could fill it in. Further requesting the option to move one of the March 9, 2021 Page 8 of 200 AGENDA ITEM #5.1. Council Meeting Minutes March 9, 2021 Page 4 of 14 buildings on the closed Elgin Street road allowance to their property, commented on the privacy issue that removal of the shrubs would cause and their wish to maintain a parking area on the unopened road allowance. Mr. DeVos advised that the swale is part of the drain design and cannot be filled in, as per the Drainage Act. Mr. Kruger advised that there was discussion with the involved landowners previously, to initiate closing that portion of the unopened road, however it was not finalized. Further commenting on the possibility of moving structures and an easement agreement for parking purposes. Mr. Chris Doering of Development Engineering was in attendance representing Stubbe’s Property Management. Mr. Doering advised he understood the merits of relocating the drain, noting that upsizing had reviewed by them and Stubbe’s and decided was not necessary. He raised question regarding the drain being a requirement for the development and with the allocation for costing, commenting that it seems like an infrastructure improvement and questioning why other property owners were not assessed. Mr. DeVos commented that the municipality had advised that the relocation was a condition for development and he had proceeded on that basis. Further stating that he was not directed otherwise by the municipality or property owners at onsite meetings. Mr. Doering commented that the drain currently goes to the industrial development, which has now been treated as a large site plan, with the potential for future draft plan and subdivision to be applied for. Advising that it is still open ended as to how development will progress and to what extent it is required for these developments.