City of Saco, Maine – “Unofficial Unedited YouTube Transcript” of the August 17, 2020 Saco City Council Meeting

06:28 07:40 greetings and welcome to the saco city the 14th of september 06:30 07:42 council meeting for 21st of september and 28th of september 06:31 07:46 monday august 17th 2020 all mondays and that will make it so 06:34 07:49 call this meeting to order at 6 31 pm that 06:37 07:50 a recognition of members present i'll we will not be having a meeting uh 06:40 07:52 let the record reflect that all surrounding the 06:42 07:53 counselors are present including the holiday weekend so therefore 06:43 07:57 city administrator folks can go away and enjoy their 06:45 07:59 with that i'll ask everyone to join us holiday 06:48 08:00 in the pledge of allegiance uh with their family and social 06:50 08:04 the flag is behind city administrator distancing with others if they 06:53 08:06 kane wrath if they choose to but um 06:57 08:09 i pledge allegiance to the flag of the that that is the proposed schedule at 07:00 08:12 united states of america this moment in time we are unsure 07:02 08:14 and to the republic for which it stands of whether those will be live we will be 07:05 08:17 one nation back in council chambers 07:06 08:19 under god indivisible with liberty or if we will be continuing to zoom we 07:10 08:21 and justice for all will know more 07:16 08:23 thank you everyone for joining us once there's an update from governor 07:19 08:24 in that uh we are now moving on to item mills uh 07:22 08:26 four of the agenda we around her september 3rd 07:23 08:29 under general we have item a review and extension so with that that is the 07:26 08:32 uh review council schedule council proposed council schedule 07:30 08:35 in consultation with the city for moving forward into september 07:32 08:40 administrator uh if the one thing i would like to 07:34 08:45 we have decided if it's okay get a sense of from the council is 07:38 08:51 that we will go ahead with a meeting on if the if it's allowed does the council Page 1 of 79

08:55 the lease at the train station with want to come back to city hall chambers 10:13 08:57 tonight's document in the month of september uh if it can 10:15 09:00 all in all everything's been good be done safely 10:17 09:05 ridership's been creeping up slowly yes yeah if it's safe 10:20 09:12 and getting back to normal levels i vote no i'm in favor of if we can do 10:23 09:16 occasionally at peak it safely 10:24 09:18 times which more people were i'll defer to your judgment mayor on 10:29 09:19 using the trolleys over at the beach but that one 10:33 09:22 again it's coming up slowly so it's totally either way it's fine with 10:36 09:24 i'm i'm sure a lot of that's due to the me 10:38 09:27 fact that maybe there aren't as many thank you all so uh we will have an 10:40 09:29 people update uh 10:40 09:30 at the beach so we're only seeing somewhere around the third but uh the 10:43 09:33 the maybe the same rider ships just the 10:45 09:34 fewer people are there this year dates for the next council meeting are 10:47 09:36 anyway that's about it from the shuttle the 14th 21st and 28th 10:49 09:38 bus thank you councilman of september 10:51 09:42 councillor gunn with that we are moving on to item five 10:55 09:44 uh thank you mr mayor i'm reading a which is committee correspondence to 10:57 09:46 letter on behalf of council 10:59 09:47 hpc chair kelly archer's been having are there any committee correspondents 11:02 09:48 technical difficulties getting on the to report 11:03 09:50 zoom so i just want to make sure yes mr mayor council of minton 11:05 09:54 i put this in the record uh we had our uh shuttle bus 11:08 09:57 on behalf of hdhpc our rendezvous point transit meeting um last week 11:11 10:01 bearing ground project of brown patch everything's been going quite well 11:13 10:05 ringing radar scheduled deliveries are all moving 11:14 10:07 and survey the survey was performed last forward 11:16 10:09 week and was a success transit's looking forward to renewing 11:18 10:11 the hpc wants to thank uh rob perry aka Page 2 of 79

11:21 burying ground and the right of way the bottom finder technographics mike 12:17 11:24 respectively powell b and his crew of down call of 12:18 11:27 steve bentley and his two 2009 friends duty surveying 12:21 11:28 of varietal point and their countless ryan summer and his crew of sacco parks 12:23 11:30 efforts hours and dedication and recreation 12:25 11:32 to this invaluable project to the 12th andrew dickinson soccer communications 12:27 11:33 generation descendants of the patterson coordinator for his archiving of 12:29 11:35 and edgecombe families interviews and live footage 12:30 11:37 sharing stories and to of course and the abutting landowner mitch sambord 12:33 11:40 counselors marshall archer for all their efforts in making this 12:34 11:41 lynn copeland and jody macphail for worthwhile 12:36 11:42 participating in this historical event project a success the hpc continues to 12:39 11:45 thank you all the hpc will continue to gather all the necessary information for 12:41 11:47 update the council as much as still to its recent maine historic preservation 12:43 11:49 be done commission grant approval 12:44 11:50 and we thank those of you for your in this hallowed grounds nominating 12:46 11:52 support of the city of saco's process to the national register of 12:48 11:54 first in discovery the saco's first historic places not only in the 12:51 11:56 colonial bearing ground boundaries of the cemetery and its 570 12:53 11:58 of our first european ancestors thank right of way 12:55 11:59 you its significance in the finding of over 12:56 12:01 that is kelly archer hpc chair 200 plus souls 13:00 12:03 thank you councilor gunn and please buried there and to the completion of 13:03 12:05 pass our thanks on to uh chair many of their biographies 13:07 12:07 certainly and i would like to thank you we are very grateful to have an 13:09 12:08 for associating myself with her awards attendance cody mcmanus and jason 13:10 12:10 as well southwick 13:13 12:11 councilor copeland yes thank you mr two eagle scouts whose projects in the 13:16 12:13 mayor um 1990s were in the clearing of the 13:17 12:15 the sako shoreline commission Page 3 of 79

13:21 army corps of engineers acknowledge the um had a meeting and they discussed and 14:38 13:24 damage to the race voted to 14:39 13:25 rachel carson refuge and future closures uh send this to the council so i'll i'll 14:43 13:29 of goose fare brook read this 14:44 13:29 due to sand replenishments multiple to you these are their ppa 14:47 13:33 times comment we'll do the comments on the ppa 14:49 13:36 on article 1 section b all design and from the shoreline commission 14:51 13:38 construction costs so uh included below 14:53 13:41 including initial beach nourishment are are comments provided by the shoreline 14:55 13:43 not shared commission on the ppa models provided by 14:56 13:45 with the non-federal sponsor the city the united states 14:59 13:46 it is all borne by the army corps the army corps of engineers 15:02 13:49 federal government should pay 100 concern remains about the beach damage 15:04 13:51 of the costs for construction of the beyond the 15:06 13:53 breakwater and related costs in corps of engineers defined project area 15:08 13:59 accordance with plan consolidated comments from the shoreline 15:09 14:01 six the non-federal sponsor does not commission 15:13 14:04 pick on the army corps of engineers ppa model 15:13 14:07 up any cost including a full beach initial comment the 15:16 14:11 replenishment u.s army corps of engineers still 15:17 14:14 provided we get the additional five attempt to limit reconstruction to the 15:19 14:16 million currently defined project 15:20 14:18 uh section g in kind contributions limits of a three thousand feet north of 15:23 14:22 by the city could include include jetty 15:26 14:23 expertise and procurement of three thousand feet miles away 15:28 14:25 to lead to the reduction of an ex of however damages to 15:31 14:27 expenses paid by the army corps damages extended to goose fare brook 15:34 14:30 article 2 section b army corps absorbs 1 to 12 and a third 15:36 14:33 100 mile north of the jetty nor does the 15:37 14:36 of cost not the city at 35 percent Page 4 of 79

15:41 sponsor section b1 provide access and 16:53 15:44 once the work is completed right-of-way 16:57 15:44 section e-2 army corps public access to improved area 17:00 15:48 in reference to existing jetty shall section b2 federal government to provide 17:03 15:51 provide as-built drawings and documentation to 17:04 15:54 city maintenance costs annually to the non-federal sponsor within 30 days of 17:06 15:56 city project completion 17:07 15:58 the non-federal sponsor must sign off on section b3 no cost to share 17:09 16:02 the work and it section b4 no non-federal funds 17:11 16:06 and if it takes ownership of the required section 17:13 16:09 breakwaters there will be no additional c non-federal sponsor to review the 17:15 16:12 cost to that sponsor comment during 17:18 16:13 any repairs from storms or other acts of concept design development and 17:20 16:16 god are eligible for fema funds construction phases 17:22 16:18 per procedure a baseline should be and otherwise involved in daily 17:25 16:20 established to determine operations would want 17:27 16:22 the cause of any damage any money out allowance for the city to find cost 17:30 16:24 spent savings for the project 17:30 16:26 is to be used by the non-federal sponsor and if not taken by the army corps as a 17:33 16:29 for projects or studies related to the government is in final control of 17:36 16:32 beach erosion contracts 17:36 16:33 in saco bay future beach replenishments slash procurement etc an explanation of 17:41 16:37 are the responsibility of the why a more expensive 17:42 16:38 non-federal sponsor which has the right option was taken state approvals need to 17:45 16:42 to request be specific 17:46 16:43 federal funds beach replenishments and the responsibility of the army corps 17:49 16:46 should not be the same financial with local 17:51 16:47 obligation of the non-federal sponsor assistance perhaps the army corps cannot 17:55 16:50 section e request any funds from the non-federal 18:00 16:53 no non-federal liability to operate Page 5 of 79

18:03 cost maintain repair rehabilitate or replace 19:18 18:06 should be eliminated section o again a federal structure 19:21 18:07 federal portion of project coordination or authority and responsibility section 19:24 18:10 team e1 delete 19:25 18:12 to be borne by the government um 19:29 18:16 article 3 needs defining of property specification i guess e2 non-federal 19:32 18:20 relocating not sure if it's applicable ownership responsibility sentence one 19:35 18:23 article 4 delete 19:36 18:24 hazardous substances beyond city time that the non-federal sponsor now or 19:39 18:26 referencing all costs hereafter owns our controls 19:40 18:30 to investigate should be borne by the delete if the government determines dot 19:42 18:33 army corps dot dot 19:44 18:34 article 4 any hazardous material or ellipses after notification by the 19:47 18:37 investigations resolution attributable government 19:51 18:39 to the government is the government's delete no operation maintenance ellipses 19:53 18:42 responsibility for restitution faithfully performed on this agreement 19:55 18:44 cleanup or removal at the federal cost of disagreement section f g 19:58 18:47 article 5 credit for real property city should verify if maine geological 20:00 18:49 interest if applicable can perform 20:01 18:54 all cost language reverts to army corps section 20:05 18:57 not a share credit to zero percent cost section i is local state floodplain 20:08 18:59 share of the city okay councillor management plan in place 20:11 19:02 copeland section k make sure language allows for 20:12 19:04 yeah how much how much how many more improvements 20:15 19:06 edits are there because to erosion mitigation and not to be 20:17 19:08 uh and can can you has that been sent to deemed obstructions 20:20 19:11 the council section o a team can be formed between 20:22 19:14 has not been sent to the council it has the army corps 20:23 19:15 been sent to um and the city but all language of shared 20:25 19:17 you the city administrator and the city Page 6 of 79

20:28 that our situation clerk i can send it to them but 21:26 20:30 is unique i'll try and go fast i really would like to read it in so 21:32 20:32 where was i delete i won't go over the that people listening can understand 21:36 20:34 delete delete delete buttons how about the things that we're trying to work 21:42 20:36 that with here so 21:44 20:37 um in article eight the federal you know and some of the issues are this 21:47 20:39 structure this pretty much does it i know 21:48 20:41 it's a federal responsibility in option it's not easy reading because it's just 21:50 20:43 three telling you what the edits are for that 21:51 20:45 is non-federal sponsor should be state without having the whole paragraph 21:54 20:46 of maine but i do think it gives the flavor of um 21:55 20:50 option six no additional project work some of the things that we still need to 21:57 20:51 plan work on and i think our constituents 21:59 20:53 option seven federal section one eleven should hear it 22:02 20:55 project i i don't necessarily disagree counselor 22:05 20:58 and the comments on the mata chuck new i'm just 22:06 20:59 york ppa it's a federal project i'm about well i don't know it's hard 22:08 21:02 non-federal sponsor required because the space 22:11 21:03 page 2b the project is federal maintain but those are not actual ppas that sacco 22:14 21:07 repair are going to consider 22:15 21:08 rehabilitate operations or replacement those are ppas that of of different 22:18 21:11 is federal responsibility projects 22:21 21:12 design plans require local review prior right that's understood so these are the 22:24 21:15 to development and construction things that we want to call out 22:26 21:16 plan modifications changes need local specifically so that when they do draft 22:29 21:18 review at concept stage the one for us 22:31 21:19 to include change orders lans easements these things are taken into 22:34 21:20 rights of way shall not consideration it's understood that the 22:35 21:23 include municipal state roadways ones that were provided were samples and 22:39 21:25 page 5e no local responsibility to Page 7 of 79

22:41 six public comments city administrator maintain repair rehabilitate or replace 24:06 22:43 kanrath have you received any public the project or any portion 24:07 22:45 comment for tonight's section thereof page 5f 24:09 22:49 yes mr mayor i have a few pieces of not accessible to city maine geological 24:10 22:52 public comment i'll read into the record united states corps of engineers 24:11 22:54 now possibly 24:12 22:56 that's okay thank you article 6a no repair replace 24:15 22:59 all right the first piece comes from rehabilitate 24:16 23:00 nancy phillips to chantal away sacrament operate of city non-federal sponsor 24:19 23:08 i have been a resident of soccer for 16 article 10 paragraph c federal 24:21 23:10 years and also a dog owner government responsible for a cleanup 24:22 23:12 my yard dispense for my dog but i often or response cost from federal action 24:24 23:18 walk around the sierra woods development and i'm very close to the end 24:26 23:25 and surrounding area article 11a and a1 24:27 23:28 i and my neighbors and their children federal government responsible for 24:29 23:29 frequently walk the sidewalks from saco monitoring assessment 24:31 23:31 middle school i am concerned about a cleanup inspection of any hazardous 24:32 23:33 recent incident waste conditions on project 24:33 23:37 where two unleashed dogs attacked a and then there's more about possibility 24:35 23:39 woman enter leash pet a late liability for a non-federal 24:36 23:41 this was a serious and unprovoked attack sponsor 24:38 23:42 and the owner and her dog were seriously and we need advice on that thank you 24:40 23:47 injured i was under the impression that according to the whole council i'll put 24:42 23:49 sakura had a leash long place in public it to the whole council right now 24:43 23:51 areas thank you councilor copeland any further 24:44 23:53 as a lifelong dog owner i must protest committee correspondents from council 24:46 23:56 the term under voice command as a false or for councillor 24:48 23:59 promise seeing no further committee 24:49 24:00 that an animal will not react correspondents moving on to item 24:50 24:04 aggressively display an owner's command Page 8 of 79

24:52 piece of public comment i have all dogs should be leashed when out in 25:42 24:54 uh not from a saco resident but from uh public spaces with no exceptions 25:44 24:57 superintendent of schools dominic de it should also be noted that students 25:46 24:58 passi are often playing and walking the front 25:47 25:00 uh to whom may concern i was recently fields of osaka middle school 25:48 25:02 informed of an incident on the morning what happens when unleashed animals 25:50 25:03 of june 5th 2020. it was reported that decide to take part in the activity 25:52 25:05 two dogs and become aggressive the school path is 25:53 25:07 rushed toward a young lady with a baby also a place where a child may be 25:55 25:09 as well as another woman who was walking attacked 25:56 25:09 her dog with no one around to intervene i've 25:57 25:11 a young woman ran to saco middle school personally notified the school personnel 25:59 25:13 and pounded on the front door for help on two occasions 26:01 25:14 she was visibly crying according to the when a bear was in this area so they 26:03 25:16 staff the other woman and her dog were could notify the 26:04 25:17 reported to have been bitten resource officer to be aware of this 26:06 25:19 and attacked by two dogs as blood was please enact or revise the animal 26:08 25:21 visible and both the woman and her dog control policies to require dogs to be 26:10 25:23 were on the ground when my staff arrived leased all times in the city of saco 26:12 25:25 on the scene to help my staff were this is an important issue loose dogs to 26:14 25:27 traumatized by the event and what they attack people and pets 26:15 25:28 had witnessed should be quarantined by the city and 26:16 25:30 they were very concerned with the safety should be subject to removal from the 26:18 25:31 of our students parents and community city 26:19 25:32 members when the situation calls for it i'm 26:20 25:34 who will be on campus when school willing to answer any questions you may 26:21 25:35 reopens as well as during the summer have thank you in advance for your 26:23 25:36 when staff are present assistance 26:25 25:37 doing professional development or in this matter nancy phillips the second 26:26 25:40 cleaning i am extremely concerned these Page 9 of 79

26:28 neighborhood with our dogs and often do two dogs live across the street from one 27:23 26:30 a loop around the saco middle school of our public schools 27:25 26:31 with our dogs on a leech i no longer and believe that measures need to be 27:27 26:33 feel safe to do that and i haven't taken to make sure our community is safe 27:29 26:35 walked that loop since june 5th thank you for your attention to this 27:31 26:36 while i'm sure this was not intentional matter 27:33 26:36 if it happened once it will happen again dominic the past final piece of 27:35 26:39 the next person may not be so lucky correspondence i have 27:38 26:41 added to this fact added to this is the uh is from barbara labrik um 27:40 26:46 fact that the pathway is the route five chantal away um to whom may concern 27:42 26:48 that all the neighborhood children i'm ready to add my concern about an 27:43 26:50 travel twice daily to walk to and from incident that occurred on june 5th 2020 27:45 26:52 the saco middle school in my extended neighborhood specifically 27:47 26:54 when school reopens we'll be safe for the dog attack at the saco middle school 27:49 26:56 them i doubt it during which my neighbor cynthia 27:51 26:58 thank you for your attention to this chadwick granger along with her dog 27:52 27:00 matter barbara brooke bella 27:54 27:01 that's all i have thank you thank you was pursued and bitten by two german 27:56 27:02 city administrator kanrath shepherds she ended up in the emergency 27:59 27:04 with that we'll open up the room and her dog 28:04 27:06 public comment session for anyone that at the emergency vet clinic i've lived 28:07 27:09 would like to speak in the sierra woods neighborhood for 28:08 27:10 before the council please use the raise over 15 years 28:10 27:11 hand feature a majority of us dog owners the dogs are 28:11 27:13 of the zoom platform or star 9 not required 28:15 27:14 and you'll be unmuted and have three are not permitted to be loose some of us 28:17 27:17 minutes to have invisible fencing others tie their 28:18 27:19 present your comments to the city dogs 28:20 27:19 council again outside most of us regularly walk the 28:21 27:22 for those in attendance and wishing to Page 10 of 79

28:24 has there been any discussion on that speak 29:47 28:24 i can check back in with uh city court during the public comments section of 29:49 28:27 michelle hughes and communications also the agenda 29:51 28:28 um to see if we can get that sorted out please use the raise hand feature of the 29:54 28:30 i sure would like it thank you so much zoom platform 29:58 28:31 i'll be voting no until i get that or star 9 30:02 28:34 counselor johnson thank you um and you'll be unmuted to deliver your 30:05 28:42 yes several months ago i guess it was comments 30:08 28:48 now i had asked seeing no hands raised and nobody 30:09 28:50 we have like a workshop or something on seeking recognition 30:12 28:52 the agenda to discuss moving on to item seven approval of the 30:14 28:54 uh meeting minutes so i'm just reminding minutes item 30:17 28:55 people as we go forward that i'm still a approval of minutes from august 3rd 30:19 28:57 hoping that will be 2020 is there a motion 30:21 29:02 provided thank you thank you motion 30:25 29:06 uh any further discussion motion to approve the minutes made by 30:30 29:08 a roll call vote on the minutes council councilman minthorn is there a second 30:32 29:10 archer second second by councillor purdy any 30:33 29:13 aye councillor purdy yes discussion 30:36 29:16 councillor gunn yes councillor copeland counselor copeland thank you mr mayor um 30:40 29:21 no for the reasons stated councilor i did make a request um at a previous 30:43 29:24 minthorn meeting that 30:44 29:25 yes councillor mcphail yes um while it was great that we have the 30:47 29:28 councillor johnson no motion passes 5-2 quasi transcript from the uh 30:53 29:32 uh we are now at uh agenda the zoom meeting but it it's kind of 30:57 29:35 item 8 consent items the first up weird how it goes there's like spaces 31:00 29:37 is item a the biddeford stock old all over the place and i 31:03 29:39 orchard beach had asked um if it could be reformatted 31:04 29:42 transit lease approval mr cain wrath 31:07 29:43 and then also item b application for Page 11 of 79

31:10 and that was it so i don't know solid waste permit 32:35 31:12 that it really warrants getting moved triano waste services inc is there a 32:38 31:14 down to action motion to approve the consent agenda 32:40 31:16 because of a few grammatical changes excuse me the consent agenda so moved mr 32:43 31:20 uh the the motion the way it reads mayor 32:47 31:22 would certainly uh allow for motions made by council of menthon is 32:51 31:24 a few edits being made in the final there a second 32:53 31:28 document second by councilor mcphail any 32:55 31:31 under that context discussion 32:59 31:34 thank you councilman council archer councilor copeland and then councilor 33:03 31:36 yes thank you mr mayor and yes while i johnson councillor copeland 33:05 31:37 do agree with the councilor menthorne we i'd like to pull the um the transit 33:07 31:41 don't typically debate lease from the um consent agenda please 33:08 31:44 items to be pulled off this section they i moved to pull it from the elise 33:10 31:48 just happen second 33:12 31:55 um and i just wanted to keep it going there's been a motion made by councillor 33:13 31:56 that way because it's a very copeland to remove item a from the 33:16 32:00 refreshing refreshment that you can just consent agenda 33:18 32:01 say hey i'd like to withdraw it so i do which would then make it item f under 33:20 32:04 what action items 33:20 32:07 i actually agree with counselor and this has been seconded by counselor 33:21 32:09 mentoring this part but i like the johnson 33:23 32:11 process in which we don't debate any discussion 33:24 32:15 it just happens and yeah mr mayor councilman 33:27 32:18 counselor copeland i just wanted to say looking at the edits i received from 33:31 32:20 that um counselor copeland 33:32 32:23 yes i understand uh councilman that many most of those edits were basically what 33:35 32:26 of them are scribners but i would call scribner's 33:36 32:28 there are a couple of points that i i corrections um 33:38 32:32 think are more than that Page 12 of 79

33:44 we are now up to agenda item nine thank you any further discussion 35:18 33:48 which is action items uh seeing on roll call vote council archer 35:21 33:51 with the removal of the consent agenda aye 35:23 33:52 item a and councillor purdy yes councillor gunn 35:25 33:56 transition it to action items uh that yes councillor copeland yes 35:28 33:59 will be item councilman thorne no councillor mcphail 35:29 34:03 f for discussion f4 discussion yes councilor adjust yes 35:33 34:07 so at this point we are at uh item a motion passes 6-1 to remove item a 35:36 34:11 public hearing renewal application for so now we have item b on the consent 35:38 34:14 special entertainment permit townhouse agenda and that is the application for 35:40 34:16 pub counselor johnson solid waste permit 35:42 34:17 thank you townhouse management inc doing triano waste services is there a motion 35:45 34:20 business as or emotion has been approved 35:46 34:24 townhouse pub has applied for a renewal excuse me it's been motioned and 35:48 34:26 of their special entertainment permit seconded by council of menthon 35:50 34:28 the permit would be concurrent with the and councilor macphail any further 35:52 34:30 establishment slicker license discussion on item b 35:54 34:32 the applicant has paid all applicable only 35:56 34:35 permit fees the clerk has properly counselor copeland in your hand is up is 35:58 34:36 advertised the public hearing in that from before 35:59 34:41 accordance with the saco city code seeing no more discussion on item b i'll 36:00 34:44 chapter 93 call for a roll call vote 36:02 34:47 entertainment section 93-2 council archer aye councillor purdy 36:05 34:50 move to open the public hearing yes councillor gunn yes 36:09 34:54 motion's been made to open the public councillor copeland yes councillor 36:10 34:57 hearing by councillor johnston second by menthorne 36:12 34:58 councillor minthorn yes councillor macphail yes 36:18 35:01 any discussion roll call vote council counselor johnston yes motion 36:21 35:04 archer passes seven zero to approve item b 36:24 35:14 hi council purdy yes councillor gunn Page 13 of 79

36:27 concurrent with the establishment's yes councillor copeland yes 37:50 36:31 current liquor license and we move to council of menthon yes councillor 37:52 36:34 approve the order mcphail 37:53 36:35 second motion has been made by council yes councillor johnson yes 37:56 36:38 johnson second by councillor minthorn motion to pass the motion passes 7-0 to 37:59 36:41 any discussion open the public hearing at 701 pm 38:02 36:47 i see no discussion council a roll call at this time the public hearing is now 38:06 36:49 vote council archer open if there is anyone who would like 38:07 36:50 aye councillor purdy yes to speak on item a the renewal 38:10 36:52 councillor gunn yes councilor copeland application for a special 38:14 36:54 yes councillor minthorn yes councilor entertainment permit for townhouse pub 38:17 36:56 macphail please use the raise hand feature of the 38:18 36:58 yes councillor johnston yes zoom 38:22 36:59 motion to close the public karen and platform or star 9 and you'll be unmuted 38:24 37:02 grant permit to speak to the council 38:25 37:06 passes 7-0 at 703 again for those wishing to 38:28 37:09 pm counselors just please make sure to provide comment on this public hearing 38:33 37:11 go in and sign these permits uh the it's now open 38:36 37:12 application for the solid waste permit please use the raise hand feature of the 38:38 37:14 and then the renewal application zoom platform 38:40 37:15 at city hall when you get a chance or star 9 and you'll be unmuted to 38:46 37:17 that we are up to item b first reading provide comments to the council 38:48 37:35 proposed i2 zoning amendment seeing no hands raised and nobody's 38:50 37:37 large commercial vehicle sales and seeking recognition counselor johnson 38:52 37:39 service council move the close public hearing be it or 38:53 37:41 johnson thank you sale of 351 north city council grant renewal application 38:57 37:43 street submitted by townhouse management inc 38:58 37:44 existing public works building doing business as the townhouse pub 39:01 37:46 on march 30th 2020 as a result of for a special entertainment permit to be 39:04 37:48 competitive rfp process Page 14 of 79

39:05 planning board in workshop on june 30th the city council voted 6-1 to accept the 39:57 39:07 2020 and then followed up with a formal development proposal for 351 north 39:59 39:10 proposal on july 7th street 40:00 39:10 2020. the city council then referred for the understanding that this proposal 40:03 39:12 this amendment to the planning board will require a zoning amendment to use 40:05 39:13 per zoning ordinance section 230-1401 on within the i-2 district 40:08 39:15 july 13 the selected development proposal 40:09 39:16 2020 planning board held its public utilizes the existing public works 40:11 39:18 hearing about this amendment on july building 40:13 39:19 21st 2020 noting for large commercial vehicle sales in 40:15 39:21 nuke noting new concerns about the service for the sales service 40:17 39:23 proposed performance standards and the repair and maintenance primarily for 40:18 39:25 possibility of loopholes emergency service 40:20 39:26 staff took the planning board's feedback vehicles the proposed use requires a 40:22 39:30 after the public hearing and work with zoning amendment to accommodate the 40:24 39:31 city attorney tim murphy to consider accepted proposal and after much 40:25 39:33 several options including adding a new research and consideration of the fact 40:27 39:35 use the city has been working to consolidate 40:28 39:36 further modify the performance standards uses 40:30 39:38 for automobile dealer or modify the with the zoning ordinance revision which 40:32 39:40 definition of flight industry is a separate 40:34 39:41 adding a new use to the ordinance rather process staff proposed adding automobile 40:36 39:44 than trying to add performance standards dealer 40:38 39:44 or otherwise modify an existing use use with foreign standards to this 40:40 39:46 helps ensure that the use is transparent district it's important to note that the 40:42 39:48 will only be allowed within the iq remaining three respondents to the rfp 40:44 39:50 district and was consistent with the would have required some form of zoning 40:45 39:52 direction staff received from the amendment as well 40:46 39:53 planning board staff introduced this proposal to the 40:48 39:55 following new permitted use definition Page 15 of 79

40:50 definition a change from the staff or the following new permitted use 41:48 40:52 proposed definition definition to the 41:49 40:53 an establishment primarily for the sale i2 zoning district was presented for 41:51 40:55 of new and used specialized vehicles consideration for planning board 41:53 40:56 all larger than 10 000 pounds gross for its august 4th 2020 meeting large 41:55 41:00 vehicle weight rating commercial vehicle sales and services 41:56 41:02 including but not limited to fire and an establishment primarily for the sale 41:58 41:04 rescue apparatus of new and used specialized vehicles 41:59 41:06 drivable rvs and semi-tractor-trailer and or construction equipment all larger 42:02 41:08 trucks than 10 000 pounds gross vehicle weight 42:03 41:11 this use includes repair manufacturing rating 42:05 41:11 fabrication and assembly including but not limited to mobile 42:07 41:13 but does not include the processing or cranes earth 42:09 41:15 storage of raw materials or salvaging moving equipment fire and rescue 42:10 41:17 operations apparatus 42:12 41:18 after continued deliberation the motion drivable rvs and semi-tracking trailer 42:14 41:20 failed with a 3-3 vote the planning trucks 42:16 41:22 board this use includes repair manufacturing 42:17 41:24 will be asked to vote in its next fabrication 42:18 41:25 meeting scheduled for august 18th and assembly does not include the 42:20 41:26 2020 on a report on this zoning processing or stores storage 42:22 41:28 amendment to the city council it is of raw materials or salvaging operations 42:24 41:32 anticipated the report will be provided the planning board outcome on august 4th 42:26 41:34 prior to the city council's next 2020 the planning board deliberated on 42:27 41:36 meeting scheduled for september 14 2020 the proposed zoning amendment 42:31 41:38 city council's first reading and and moved and seconded to accept the use 42:32 41:40 scheduled a public hearing the city of large commercial vehicle sales and 42:34 41:42 staff is recommending that the new services as conditional use 42:35 41:44 permitted use definition of the i-2 in the i2 zone for the following 42:38 41:46 zoning district as proposed by staff Page 16 of 79

42:40 to mobile cranes earth moving equipment and attorney tim murphy and sent to the 43:38 42:42 firing rescue apparatus drivable rvs and planning board on august 43:41 42:44 semi-attractive trailer trucks 4th 2020 be approved by the city council 43:43 42:47 this use includes repair manufacturing for its first reading 43:45 42:48 fabrication and assembly at the city council meeting scheduled 43:47 42:50 does not include the processing or for august 17th 2020 43:48 42:52 storage of raw materials or that the city council set the public 43:50 42:54 salvaging operations hearing for september 14 43:53 42:55 move to approve the order second 2020. in anticipation of planning 43:57 42:58 motion's been made by counselor johnston board's vote on the report 43:59 43:00 second by councillor menthorne at its august 18 2020 meeting staff 44:01 43:02 any discussion council archer uh yes recommends approving the first reading 44:04 43:04 counselor johnson can you reread that i of this amendment 44:06 43:05 missed a spot somewhere in the middle and scheduling a public hearing on 44:11 43:07 aren't we funny september 14 2020. 44:14 43:10 any further discussion i move to approve the first reading and 44:18 43:12 counselor johnston thank you so schedule a public hearing on september 44:21 43:13 i mean when i when i first received this 14th 2020 regarding the following order 44:23 43:16 i really had considered not and substantially the same form as 44:25 43:17 reading this into the record um presented viewer that the city council 44:28 43:19 i spoke with the director or director accept 44:31 43:19 corvette today the new permitted use in the i2 zoning 44:32 43:21 i think we had a pretty good district of large commercial 44:33 43:23 conversation um vehicle sales and service an 44:36 43:25 and and while i understand that establishment primarily for the sale of 44:40 43:27 this process that we're following new and used specialized vehicles 44:42 43:29 doesn't negate the ability for the and or construction equipment all larger 44:44 43:31 planning board than 10 000 pounds gross vehicle 44:45 43:33 to make additional changes as part of weight rating including but not limited 44:47 43:36 its report Page 17 of 79

44:48 conflicts as far as at tomorrow's meeting i personally 46:03 44:51 when our next meeting is but i i just along with several other planning board 46:05 44:53 don't understand why we couldn't have members feel that this process 46:07 44:55 scheduled a specific meeting just for is kind of flawed um the planning board 46:09 44:59 this item has spent along with city staff spent 46:10 45:01 so i mean with that said that that's all significant amount of time trying 46:12 45:04 i really have to say to come up with um language that it felt 46:13 45:07 thank you was appropriate 46:18 45:08 thank you counselor johnson any further for that particular location in saco 46:21 45:12 discussion on this um and and i personally feel that they 46:25 45:15 council archer uh yeah so should have been allowed to 46:29 45:17 i'll i'll be voting to push this forward finalize what that language was before 46:31 45:20 and i do i do this was sent to council 46:32 45:22 hear what councilor johnston is saying in many ways it it is or could be 46:34 45:25 um but perceived as disingenuous 46:35 45:27 what great thing about this three to the role of the planning board and 46:36 45:29 process meeting is that this isn't a criticism of 46:38 45:31 if the planning board which is the playing department like i said i 46:40 45:33 independent of us makes their own spoke with with denise 46:41 45:35 decision um it's kind of out of out of their 46:42 45:39 and change the words the wording of the purview in my mind because they don't 46:44 45:41 proposed motion set schedules or agendas 46:45 45:43 and the counselor decides that that's so if timing had been an issue 46:47 45:46 the word they want to take it can always nothing prevented us in fact i would 46:48 45:48 be amended actually have encouraged 46:50 45:50 at a later date so we can still follow a special joint meeting for planning and 46:52 45:52 the process now and i do understand that counsel to discuss this matter because 46:54 45:55 this is it has become a hot topic item 46:54 45:58 let's just go with outside the normal um um i understand we're we have scheduling 46:56 46:01 i still believe it's legal but outside Page 18 of 79

46:58 initiated its review of land donation to normal 48:19 46:59 habitat for humanity um again that dare anything that the 48:21 47:02 since then the lead birds of budding planning board does push forward in the 48:23 47:03 property owners at 343 flag pond road future can still be addressed by this 48:26 47:05 have approached the city asking to council 48:28 47:06 purchase some of the city's land that and change it into this motion before we 48:30 47:07 abuts their property do the final vote 48:32 47:09 staff reached out to habitat so i'm still going to push it forward 48:33 47:10 representatives to ask but again i do recognize that this 48:35 47:12 that habitat share a copy of the survey is outside the norm but i still see the 48:38 47:15 they were undertaking process being followed 48:39 47:16 of the site staff received a copy of the just uh it's just like a little 48:42 47:19 survey backwards by about a day 24 hours where 48:43 47:21 which shows several structures owned by we're operating first before they do 48:45 47:23 the leedbergs encroaching onto the but we can still take that their 48:47 47:24 city's property decisions into consideration 48:48 47:27 at this time and after reviewing several by the final vote 48:51 47:31 options thank you council archer any further 48:52 47:36 a positive solution seems to be to sell discussion 48:54 47:39 some of the city's land to the leedbergs no further discussion uh roll call vote 48:56 47:43 retain at least thirty thousand square council archer aye council of purdy 48:58 47:47 feet of land for the city yes councillor gunn yes 49:00 47:50 and donate the remaining land to habitat councillor copeland yes councilwoman 49:02 47:54 for humanity yes councillor mcphail yes 49:05 47:57 i move to approve the final reading for councillor johnston yes motion passes 49:08 48:01 the following order and substantially 7-0 moving on to item 49:10 48:04 the c final reading of chapter 81 review to 49:14 48:07 same form as presented via ordered that marguerite road councilor purdy 49:17 48:15 the city administrator is hereby earlier this year the city council 49:19 48:17 authorized to execute sales Page 19 of 79

49:20 today approximately 10 50:46 49:21 and then another question which 000 square feet of land for assessed 50:49 49:25 actually was brought up by land valuation with buyer covering all 50:53 49:28 by the abutter and he spoke of well associated fees and to execute 50:56 49:30 issues in the area all necessary documents to donate 50:57 49:32 and i was curious if that has been specified portion of land 51:00 49:34 looked into of to margarite road to habitat for 51:01 49:36 or addressed not so much specifically humanity 51:04 49:41 for this but my concern motion's been made by council of purdey 51:08 49:43 is that under the new proposed zoning is our second 51:11 49:46 ordinance we're second second second by counselor gunn 51:12 49:51 reducing lot sizes out there and if he's any discussion 51:14 50:02 having councilor johnson then councilor 51:16 50:03 issues or his neighbors having issues copeland councilor johnson 51:18 50:06 with well thank you um 51:19 50:11 then perhaps maybe that's not the i feel like there's a lot still left i 51:21 50:13 direction we should go in answered here um 51:22 50:16 so i was just curious if anybody i have a question which i hadn't asked 51:24 50:19 followed up to his question in his previously but 51:27 50:20 letter that he had provided to us so if curious uh do we know how much 51:30 50:24 those could be the city foreclosed on this property 51:31 50:27 those questions could be answered first four 51:33 50:28 i'd probably follow up back in 1981 um 51:35 50:31 city administrator kane wrath do you and then of course they had sent an 51:36 50:35 have any answers to those questions email earlier this morning 51:39 50:36 thank you mr mayor so on the original asking about how we determine the 51:40 50:38 value i i don't know that we could valuation on this 51:42 50:40 probably obtain that but it was back in and i haven't received that information 51:43 50:42 1981 so we'd have to go back yet so i'm curious if that was provided 51:45 50:44 um i am waiting uh for a response from Page 20 of 79

51:48 counselor copeland uh city assessor nick desjardins 52:53 51:50 thank you mr mayor i'm on the york on your other question i did uh get that 52:55 51:53 county this morning and forward that on 52:56 51:54 registry of deed site trying to find out so i have not yet received a response 52:58 51:56 that a foreclosure amount but um there but we will need his input as far 53:00 51:58 so my questions i did formally as the details on how exactly 53:06 52:01 formally request to find out the assessed value was determined on 53:09 52:02 if there was title insurance what do we that on that cutaway so 53:11 52:05 know about that i have heard nothing um as soon as i have that i can 53:14 52:06 mr mayor city administrator cameron certainly forward it on 53:16 52:08 thank you and uh the well issues uh i don't have 53:17 52:10 um through mr leeberg and mr lieberman's any expertise on 53:20 52:11 attorney they indicated there was not you know maybe um well now former 53:21 52:14 title insurance city planner emily cal prescott might 53:29 52:16 thank you councilor copeland um well have some background there we could 53:37 52:18 all right so here's what i'm thinking follow up with 53:38 52:20 i'm thinking i want this to go to have unless someone else on the meeting right 53:40 52:22 death for humanity i want now 53:42 52:23 a family to have a place to live there has anything further to chime in with 53:46 52:25 should it be in the downtown area maybe there 53:49 52:30 another one another time right now we counselor johnson uh it seems that uh 53:51 52:33 have this opportunity before us there's not many answers to your 53:53 52:34 and i want to seize it but at the same questions uh at this moment in time but 53:55 52:37 time uh 53:57 52:38 i think that we need to be fair across city administrator ken rath will 53:59 52:39 the board everybody needs to be continue to seek the 54:01 52:41 following the same rules so answers to your questions 54:03 52:46 if someone just says well you know i interested to hear what other counselors 54:04 52:48 don't care what my property line is i'll have to say 54:06 52:50 just like Page 21 of 79

54:07 counselor johnston raised about the build stuff and whatever that's that's 55:14 54:10 valuation just 55:16 54:11 so um we haven't got a response to that not possible for everybody to do i mean 55:20 54:14 and i don't know why i think i think we can all agree on that 55:21 54:16 that uh that that should have been um so i think 55:25 54:20 pushed for the solution should be that he should 55:25 54:23 that was an important thing i thought move his stuff 55:27 54:24 and uh disappointed that it wasn't off the city property onto his own so he 55:30 54:27 um so but so the thing is that we can't was 55:32 54:27 pick and choose the ordinances that uh there was a discussion of like 5 000 55:34 54:30 we're going to apply or not apply or whatever 55:37 54:31 um you know we don't really know what dollars that he was going to buy this 55:40 54:32 the assessed value for that specific land with why doesn't he use that money 55:42 54:35 piece is we don't know what the to put his buildings on his property 55:44 54:38 market value is and and this is all um that being said if there's something 55:47 54:41 ridiculous that's a permanent structure like it 55:48 54:42 and we wouldn't know or care you know looks like one of them might be larger 55:51 54:45 specifically if it didn't come up here what about the other ones and then just 55:54 54:47 and and there is an option there is an carve out 55:55 54:48 option for us to exactly around there and give them an 55:56 54:50 close our eyes to this go through with easement to get to that little piece 55:59 54:53 the sale that's shed or whatever i i just don't 56:00 54:55 to to the donation to the habitat for think that uh 56:03 54:57 humanity because we do risk people should just like 56:05 55:00 losing um them moving forward with this build stuff without permits wherever 56:10 55:02 but i think i think that um they feel like it 56:13 55:03 you know with so many we were so trying that's that's not the rules that we all 56:17 55:05 to get away from this kind of nonsense have to live by 56:19 55:08 we're trying to make it so that the um and there was a discussion that uh 56:21 55:12 rules apply to everyone equally Page 22 of 79

56:24 any um i mean we can see from our contract 57:35 56:28 ill intent here um nobody's trying to zoning we can see from 57:37 56:30 escape a bunch of different decisions that you 57:38 56:32 through without paying taxes they've know we we sit here and we pick which 57:40 56:33 paid their taxes ones we like which ones we don't like 57:42 56:36 for the last you know however long i just don't think that somebody uh 57:44 56:39 they've been there i can't remember should be doing this and i think it has 57:45 56:42 exactly come to our attention 57:46 56:43 um i i think and i think that we have to deal with it 57:50 56:47 my personal opinion is we should just thank you thank you councillor copeland 57:52 56:51 move forward with this this this council of party then councilor archer 57:53 56:53 property's then councilor mentor councillor perk 57:54 56:56 been essentially vacant for thank you man um 57:58 56:59 40 years and generating no income for [Music] 58:01 57:01 the city i think the uh from in in the reading i was 58:02 57:04 that uh i think we should just just move doing 58:05 57:05 forward at this point and i said there over the last this has been going on for 58:08 57:06 there were mistakes made in the past months now 58:10 57:08 absolutely um my understanding is that the 58:11 57:11 um it could take us another year to dig liebergs have been paying taxes on 58:14 57:14 through that shed even though it wasn't on the 58:14 57:17 to dig to the bottom of this and i don't proper blue 58:16 57:18 think we'd be doing anybody any good by property legally i don't think there was 58:20 57:21 putting this off much much longer any 58:23 57:22 thank you thank you councillor purdy i well and also that shed's been there 58:25 57:24 council archer since i believe 58:28 57:26 okay yes thank you mr mayor um so i will if i remember correctly before they even 58:31 57:28 be bought the property 58:31 57:30 um voting yes to push this forward and a uh there was no i don't think there was 58:34 57:34 lot of it's based on what uh Page 23 of 79

58:36 assessed value in here is that it can be i mean and not based on what counselor 59:30 58:37 uh whatever the sale is i didn't like purdy just said but i also aim an 59:32 58:39 that there was no bottom line it didn't agreement 59:33 58:40 say what the number would be but now it um and when this first came up i did 59:35 58:42 says assessed have those concerns about lost tax 59:36 58:43 so that means when the assessment revenue over the time and all that 59:38 58:45 happens that's going to be the cost um and after thinking about this um 59:40 58:50 and that is something that can be and making the uh recommendation that we 59:41 58:52 verified by an outsider not related to put in the assessed value 59:43 58:54 the city it's an assessed value so if um i'm feeling more comfortable with 59:45 58:55 someone had a problem with what the just selling it and moving on at this 59:46 58:57 property point 59:47 58:58 sold for they could hire their own again it's not a handing this to anybody 59:49 59:00 independent assessor and find out if we're actually saying hey 59:51 59:01 that you've moved your property you've moved 59:51 59:03 information is the same so what i'm your shed here 59:53 59:05 seeing is that hey we're p in order to keep it you have to pay for 59:55 59:06 protecting the uh the city's interest it so i guess that is 59:57 59:08 we're protecting our other citizens and us saying uh holding them to the ground 59:58 59:10 we're like saying hey there have been mistakes 59:59 59:12 financially making sure that this on both parts 60:01 59:13 property gets paid for and we can move um it's hard to assess something that's 60:02 59:15 on not on your val on your property so if 60:03 59:16 and again now with habitat humanity when this shed was assessed i'm i'm just 60:05 59:18 that's ready we'll have some properties basing this off of counselor purdy what 60:07 59:20 that pay taxes he just presented 60:08 59:21 so i in the end it's not the best option i don't know for a fact it was um and 60:10 59:24 but it is an option and it's an option i again we're saying assess 60:12 59:26 can move forward so the reason why i liked having the 60:12 59:27 with Page 24 of 79

60:16 card thank you council archer councilman 61:34 60:20 so in you know both cases supporting thank you mr mayor um 61:38 60:24 what uh first if we pulled the property card off 61:39 60:26 councilor purdy said as well as council vision appraisal off our own 61:41 60:28 archer i on-site city form for two marguerite 61:42 60:32 i think we've got enough information road it's 61:44 60:32 here to move forward currently just been increased two 61:46 60:34 is it perfect by all means it's not thousand dollars 61:49 60:36 and i'm sure there are many other places uh to like 33.9 is the assessed value 61:51 60:40 in the city where we could find similar for the two 61:53 60:41 things that have been going on for years marguerite road parcel assuming this 61:56 60:45 and that's one of the things we all carve off is maybe a third of an acre 61:59 60:48 acknowledge and know that we get need to in the total parcel is 2.3 acres it's 62:01 60:52 get to the bottom of a lot of those about 1 62:03 60:52 but i mean you know last year we 7. if you take the 33 000 divided by 62:06 60:56 uh gave a deed to the uu church seven 62:10 60:57 that they didn't have on their parcel you come out about 4 800 so the 5 000 62:11 61:01 since 1842 is a fairly realistic number to 62:14 61:04 so you know there's a few things out the current assessment that's listed in 62:15 61:06 there we know that our system 62:17 61:08 but i i'd like to go ahead and let uh using that same system if you go over 62:18 61:11 everybody move forward with this one to 343 62:20 61:12 thank you thank you councilman flag pond road uh 62:23 61:15 councillor johnston thank you um to uh mr led liedberg's 62:28 61:18 so again if you had read my my email property uh he has been assessed 62:30 61:22 this for that shed for a 900 62:31 61:26 earlier this morning um that's what i value now i don't know when we don't see 62:34 61:28 was trying to get at when it was entered into the system 62:35 61:31 was the 33 9 seemed but the shed is listed on his property 62:38 61:34 largely under assessed in comparison to Page 25 of 79

62:42 and so i'm just curious you know as to how land is being assessed the 63:45 62:44 counseling copeland's point earlier we surrounding butters 63:47 62:45 could just and my concern is that we had a true 63:48 62:48 gift the land and let habitat for value on 63:51 62:49 humanity this land i'm not maybe that is the 63:51 62:51 and the abutter figure out what they number but i haven't seen anything 63:53 62:53 want to do that makes me feel comfortable with 63:55 62:56 with the situation because we've that valuation i mean i spoke with 63:58 62:58 inserted ourselves and now we're playing several people in that neighborhood 64:00 63:00 you know favorites in in some eyes or in other areas of soccer that have 64:03 63:02 um which i i tend to agree with because had similar instances 64:05 63:04 now we're putting value on land where you know they're left feeling that 64:07 63:07 we're saying pay us this to correct your you know they were forced to pay 64:11 63:10 issue when other butters are paying perhaps more than than they should have 64:13 63:12 what it would appear to me anyway much or 64:15 63:13 more per or or closer to the current assessed 64:16 63:16 you know acre out there the land um value of the actual land 64:19 63:18 and i tried to summarize that all in my um i think we all want the same thing 64:22 63:20 email to you all here 64:23 63:21 um so i i guess for uh well i don't think we would have gone 64:27 63:22 myself i don't feel as though i have down this path if we hadn't 64:28 63:24 enough information today um i mean where i'm conflicted 64:30 63:27 and i had hoped that the assessor would is that we started this process gifting 64:32 63:30 have had that to us and i could land 64:33 63:31 better understand how we came to that and and somewhere in between you know 64:35 63:34 number because ultimately i just want it obviously we found out 64:37 63:35 to be a fair number about this other butter that it has 64:39 63:38 for everybody and not just in that his property on the city's property and 64:40 63:40 neighborhood but throughout the city now we're the middleman 64:42 63:41 that Page 26 of 79

64:42 counselor copeland no for the reason ends up in similar situations so i mean 66:13 64:46 that i don't want i 66:14 64:46 uh to lose habitat for humanity it's i feel i'm at a point um where i just 66:16 64:50 important that we get this done for make a motion the table 66:18 64:51 people until we have that information from the 66:20 64:53 council midtorn no assessor 66:26 64:57 and counselor mcphail thank you councillor johnson councilor 66:30 64:59 no and counselor johnston copeland 66:34 65:03 yes emotion fails just two quick um points there's not 66:38 65:05 two to five uh back to the main motion just the one shed there are three 66:42 65:08 uh counselor copeland you had some motion right yeah that was emotion the 66:44 65:11 comments uh table 66:46 65:13 and thank you for giving me some leeway sorry against the cope and it was just 66:48 65:14 to handle the motion prior to your it was a motion okay 66:50 65:16 comments counselor copeland just real quick then i'll throw in that 66:54 65:18 i'm all set i just wanted to say that it's not always just about taxes stand 66:56 65:20 not everything we do is about by counselor 66:57 65:21 getting more taxable income i mean yes counselor johnson you were making a 67:00 65:22 we want to lower our tax base there's no motion a table 67:02 65:24 doubt but not at any cost yes sir 67:03 65:30 so that was uh really what i wanted to is there a second to the motion to table 67:06 65:34 say no second 67:08 65:38 thank you councilor copeland uh was that council archer that seconded 67:12 65:44 council uh do you want to hear at all motion to table by council johnson 67:15 65:45 from uh second by councillor archer 67:19 65:48 the liebergs or the lieberg's attorney roll call vote council archer 67:21 65:52 who is present and has their hand up no discussion crap hi 67:24 66:00 uh if there's no objection council of purdy no 67:28 66:06 i will uh unmute them however this is counselor gun no 67:31 66:10 council discussion and comment Page 27 of 79

67:33 and there was only an incremental amount uh on the motion uh not public comments 68:43 67:35 that you could increase a parcel's value so 68:46 67:36 in any given uh if there's no objection i'll do it if 68:48 67:38 cycle and that a lot of these there's an objection we'll continue 68:51 67:39 were far behind where they should have moving forward with discussion and roll 68:54 67:41 been call vote 68:55 67:46 on the the percentages and that see no objection 68:58 67:50 he's been raising them and this is one sorry button um i mean we've had the 69:01 67:53 of those that has been raised public hearing 69:02 67:54 but i i seem to recall that this was an and and they spoke i can't imagine them 69:05 67:57 issue that he had raised to uh several offering anything else that's germane to 69:07 68:00 years back the conversation 69:08 68:02 thank you thank you councilman um but that's just my thought i mean 69:10 68:05 councillor copeland and council archer to get bogged down in more discussion 69:12 68:08 counselor copeland from the butter 69:15 68:10 i'm all for listening to people i think i i don't i don't know i don't see the 69:17 68:12 that we uh point to it 69:18 68:14 would do is disservice if we didn't thank you counselor johnson council 69:20 68:16 listen of course i think that it minthorn councilor copeland and council 69:21 68:18 shouldn't go on forever so mr mayor i archer councilman 69:23 68:20 would yes thank you mayor i seem to remember 69:24 68:23 uh like to hear from them uh with a something probably several years back 69:26 68:26 three-minute now 69:27 68:28 uh maximum each thank you councilor where when the new assessor came on 69:30 68:30 copeland council archer board 69:32 68:31 yeah i'm just going to say they have we were he was going out and doing 69:34 68:34 material evidence to reevaluations on some of the 69:35 68:36 present that's great um but i i've parcels out on the west side of town 69:38 68:39 already presented that i'll be especially 69:39 68:40 supporting this so um just again if it Page 28 of 79

69:43 uh in bccm and i just ask that uh falls within a 70:57 69:43 once you're unmuted you identify your reasonable amount of time thank you 70:59 69:46 name and address council archer uh 71:00 69:47 for the city council and uh you have councillor copeland your hands up is 71:02 69:49 three minutes that new or 71:04 69:51 to present your your comments okay well thank you uh councilor johnson 71:07 69:54 you are now allowed to talk go ahead and uh is is that an objection to 71:09 69:58 unmute and again please identify uh hearing from the the abutter if so 71:11 70:01 yourself and we're going to continue moving forward 71:12 70:02 please keep to three minutes uh thank with discussion 71:15 70:06 you mr mayor just i wouldn't outright reject i just i mean 71:17 70:08 obviously very briefly here um we have a process we follow 71:20 70:10 with regard to the question about title we have a public hearing unless this is 71:21 70:12 insurance i had something 71:23 70:13 uh mr lieber go back and try to figure that's totally new i think i think that 71:26 70:16 out i mean he bought it like 20 you know as as councilor archer pointed 71:27 70:18 something years ago so he went through out 71:29 70:18 to try to find any paperwork he had it seems as though there's support 71:31 70:20 it looked very clear from that paperwork currently so 71:33 70:22 that there was no title insurance i mean my biggest issue here was was not 71:35 70:25 and then we also went out even further having 71:36 70:25 to actually search for policies and that report from the assessor um 71:39 70:28 databases that we have access to so i mean i have other items i'd like to 71:41 70:30 there wasn't any title insurance i don't continue to discuss i guess this is 71:42 70:32 think would really what i would really like to get to but 71:43 70:36 probably apply in this case anyway um he can speak 71:46 70:45 sir can you please state your name and so seeing no objections from the council 71:48 70:47 address for the record uh at this time i'm going to 71:49 70:50 i'm really sorry brad warren sanford unmute uh bccm 71:52 70:53 thank you Page 29 of 79

71:53 involved in the process with the city and um the other thing i just want to 72:51 71:56 staff and with mr lieberg point out 72:53 71:56 in the discussions about putting forth um in terms of uh creating precedence or 72:55 72:00 this proposal thank you anything like that 72:59 72:00 thank you mr martin for your comments what is clear uh what we try to put 73:09 72:03 counselors it's now back to you any forward to you folks was 73:11 72:04 further discussion on this item the liebergs did not know about the 73:17 72:06 counselor johnston thank you yeah i mean situation this type of thing does 73:20 72:08 i unfortunately happen uh um every now and 73:20 72:12 i hope that i don't think any of us were then 73:23 72:12 trying to imply it was a um and i don't i would argue that you're 73:24 72:15 malicious intent or anything uh when it not creating a bad precedent here 73:27 72:17 was first because no one 73:28 72:18 brought to us i certainly had questions obviously want to end up in a situation 73:30 72:20 as far as whether this like this they're going to take 73:32 72:21 a butter built stuff on it but it seems whatever steps they could to avoid um 73:34 72:24 clear that he encroachments 73:36 72:25 had no understanding and it does happen but from their perspective they just 73:38 72:26 i have in a butter didn't realize it when they bought the 73:39 72:28 to my property that has a porch that property because 73:42 72:29 sits on there was the driveway where it was the 73:43 72:31 our land um so cement pad the sheds that were 73:46 72:34 with that aside and obviously my pretty old vintage so they totally uh 73:49 72:37 failure to um get the assessors act in good faith throughout this whole 73:53 72:39 report which i mean really is not on the process and then lastly 73:56 72:41 assessor it's on me for um you know whether the 73:57 72:44 being too busy to get that email out discussion about whether it should just 73:59 72:45 earlier um be punted to habitat for humanity 74:01 72:48 there are a couple other things i would i would just point out that they were 74:03 72:49 like to address Page 30 of 79

74:05 i know that habitat had sent in some with the gifted lot 75:43 74:08 communication that they were opposed to for habitat um and i guess i could just 75:45 74:12 it go ahead and either amend the motion or 75:46 74:14 but they thought it'd be caught too cost discuss these first 75:47 74:17 prohibitive um but 75:49 74:20 i would like to point out that our new i guess i'll amend the motion um 75:50 74:23 zoning ordinance will i would move to amend that we strike 75:52 74:26 be requiring single-family homes to be assessed land value 75:54 74:28 sink or sprinkled instead insert six thousand dollars 75:56 74:31 um so after discussion with the deputy it's just an easier number rounded up 76:00 74:34 chief um and 76:01 74:38 um which is something he's a big well i guess it's up to you mr mayor do 76:02 74:40 advocate for you want me to deal with 76:04 74:42 um that's why i brought this up that as a single motion to amend or 76:06 74:44 previously would you prefer i just do all my 76:07 74:46 and so i would i would still like to see amendments as one 76:09 74:48 that as a condition amendment uh why don't we take them 76:11 74:51 um of this approval individually if you have multiple 76:15 74:53 and then the other thing that i had amendments 76:18 74:55 brought up a while ago and it's in the first amendment is to delete 76:20 75:03 planning boards assessed value 76:22 75:06 uh report on chapter 81 review and then put in six thousand dollars 76:26 75:11 would be to require all future driveway correct is that your motion yes 76:29 75:14 access is there a second for the motion 76:30 75:22 to come off of marguerite road and motion dies for lack of a second 76:34 75:26 that was discussed again at the planning um okay 76:36 75:32 board and primarily the reason for well then i guess 76:38 75:35 that is it's addressed in the comp plan previously i had brought up the desire 76:40 75:38 it's a desire to have to see this sprinkled 76:42 75:40 less curb cuts off of the flag pond road Page 31 of 79

76:45 city administrator kane wrath do you for safety reasons 78:03 76:47 have any uh i i don't see which is again why it's been in the comp 78:08 76:48 emily cole prescott in attendance um plan for 10 years 78:18 76:50 oh i spoke too soon i do see emily cole so given that the planning board 78:21 76:53 presley will not be reviewing this as a site 78:21 76:56 can we have emily promoted please plan application 78:39 76:57 emily thank you for joining us welcome and it would just be going to code or 78:42 76:59 thank you so uh the done through the planning office 78:45 77:01 the issue has been brought up uh from i would like to see that addressed here 78:47 77:03 councillor johnston because they were 78:48 77:05 uh about having sprinklers uh up in the pretty clear on on that desire 78:52 77:09 in the gifted portion for any and again it's a safety issue 78:55 77:12 residential structure so i guess i would make a motion 78:56 77:15 uh that they that habitat for humanity to amend that after 78:59 77:20 puts up there well i guess we can discuss that first 79:00 77:23 and that was supported by the planning if anybody other counselors have any 79:02 77:25 court um comments on it 79:05 77:29 and this will not be taken up at site so councilor johnson you're talking 79:06 77:31 plan review correct about uh making sure that the 79:10 77:33 um thank you for letting me comment the the lots that go there are sprinkled or 79:14 77:37 one lot itself so if one single family have sprinklers inside which fits with 79:18 77:39 home is built the 79:19 77:39 on this land it will not qualify for [Music] 79:22 77:41 a review with the planning board it the proposed zoning ordinance revision 79:24 77:44 would go directly to code enforcement but not the current 79:25 77:45 for a building permit correct zoning ordinance correct 79:27 77:49 if two lots were to be built in the and then well let's take up that issue 79:30 77:52 future it probably would qualify for first 79:32 77:56 supervision review because the second is 79:34 78:00 lot would be considered the Page 32 of 79

79:36 is actually required residential third what and that's what triggers it 80:35 79:38 sprinklers required in under state law 80:37 79:40 subdivision builds so not all single so if two homes would be developed it 80:40 79:42 family would go to the planning board for 80:41 79:44 new homes and the reason for that was review under subdivision 80:46 79:46 to start somewhere and that way the sprinkler residential sprinkler 80:49 79:49 potential developers would have alert of requirements 80:51 79:50 the potential cost there is no requirement ordinance right 80:53 79:52 of installing those systems so it's not now for single-family homes 80:57 79:53 going to be across the board required the planning board as i recall spoke 80:59 79:56 to have resolutions about 81:05 79:56 thank you for that for that update the access the driveway access off of 81:08 79:59 um any questions flag pond road and that was what they 81:12 80:01 for emily from the council were supporting 81:20 80:02 seeing no questions council johnston i don't believe they had discussions 81:25 80:05 do you want to make a motion i would uh um that i recall the sprinkler 81:28 80:07 make an amendment to your to the recommendation 81:30 80:09 suggested motion um i know that dave pendleton deputy 81:32 80:12 yes um i moved to amend fire chief 81:36 80:13 that after following habitat for had an initial conversation with them at 81:39 80:15 humanity one of the planning board meetings 81:41 80:18 be set the conditions on the donation early on when the chapter 81 review was 81:44 80:20 are the following first 81:46 80:21 all that all new single-family homes done for just the habitat donation 81:49 80:24 that are built will have residential residential 81:50 80:25 sprinkler systems installed prior to sprinklers uh will the proposal right 81:52 80:28 issuance of an occupancy permit now for the 81:55 80:29 in future and any future driveway access zoning ordinance that you will see in 81:57 80:30 be off marguerite road front of you in the coming months 81:59 80:32 i further move that the proceeds from Page 33 of 79

82:02 with 3 000 going to habitat for humanity the sale of approximately ten thousand 83:25 82:04 and the remainder going to spr soccer square feet of land 83:27 82:05 parks and rec be deposited as as follows three 83:28 82:08 uh for the dealing with the thousand dollars to be donated to 83:32 82:10 playground that's up in that area do i habitat for humanity for use towards the 83:34 82:12 have that correct cost of installing a residential 83:36 82:14 generally yeah i mean it's not word for sprinkler system with the remaining to 83:38 82:16 word but that that is the intent yes be deposited with parks and rec to be 83:41 82:18 thank you that's what i can read from my used for the upkeep 83:43 82:20 shorthand while you were talking of the boost bay park playground 83:45 82:34 i i can submit the actual please submit waiting for a second on that i'll second 83:49 82:36 the actual that 83:50 82:37 to uh city administrator can wrap is reasonable to me actually i was just 83:53 82:40 but just so everyone knows that's what trying to write it down i don't 83:54 82:41 we are looking for write as fast as counselor johnson 83:56 82:43 uh at this moment i do see a hand up speaks so 83:59 82:44 from uh i'm just trying to write that but 83:59 82:46 uh habitat for humanity amy nucci down but i'll just take here 84:03 82:48 uh does the council want to hear from uh i will take your second um and so 84:05 82:53 amy on this map counselor johnston just so i have this 84:07 82:54 yes we do correctly please uh 84:11 82:58 i don't see any objections uh and since the amendment is for habitat for human 84:14 83:00 we uh habitat for humanity can 84:16 83:02 allowed some other folks to speak i conditions our new single family homes 84:17 83:05 think that it's will have 84:21 83:06 it's uh the right thing to have amy sprinklers and driveway access 84:24 83:10 promote or off of margarita and the sale 84:24 83:14 have amy unmuted of the 10 000 square foot 84:28 83:17 amy you uh you have now been unmuted uh section to the abutters will be divided 84:31 83:21 or excuse me you've been Page 34 of 79

84:32 however i would just maybe ask that if allowed to speak so please unmute and uh 85:39 84:35 we leave it out give us your name and address for the 85:41 84:37 and we make the lot division to create record uh 85:44 84:38 a second home we will have to go through and you have three minutes to speak to 85:46 84:41 the subdivision process council 85:48 84:43 and the location of the driveway would thank you um this is amy nucci 11 paul 85:50 84:46 be reviewed avenue 85:51 84:47 in that process i'm just concerned that um first thank you councillor johnson 85:54 84:49 if the property is transferred with for um 85:55 84:51 restrictions right now your thoughtful motion to make a 85:57 84:54 it might tie our hands in terms of our donation toward supporting sprinkler 85:59 84:56 ability systems in the residential homes i 86:01 84:57 to be able to develop a second lot and appreciate 86:06 84:59 certainly if ultimately that's the the thought behind that i would just 86:07 85:02 planning board's decision that they'd like 86:09 85:03 prefer to request that 86:10 85:06 not to have a second lot so that there's having a driveway come off a flag pond 86:12 85:09 no curb cuts on flag pond be not included or sorry excluding 86:13 85:12 we would understand that but i'm just driveways off of flag pond 86:15 85:13 concerned that this might tie our hands um not be included in the motion 86:17 85:16 from the get-go not even give us the um our intent is to develop 86:19 85:20 opportunity the first home off of marguerite and we 86:20 85:22 to explore all of our options thank you understand that it's the planning 86:24 85:24 thank you amy board's 86:31 85:25 we have uh council of purdy then council wish that we don't have any more curb 86:32 85:27 archer council of purdy cuts on flagpole 86:37 85:29 thank you um i and we would certainly do everything we 86:41 85:32 like the idea of taking the money and can 86:42 85:35 and donating it towards to to follow their directions 86:44 85:38 uh the costs for habitat Page 35 of 79

86:48 say hey build my question was do we know 88:00 86:51 we need six grand and we're just handing what the dollar figure is for a spike 88:02 86:53 six grand back out i i do have a slight launch system does that does that three 88:04 86:55 problem with that just initially again thousand dollars cover 88:06 87:02 this is the first we've heard of it so i most residential sprinklers are in like 88:07 87:04 haven't had time to process but the ten to fifteen thousand range 88:09 87:07 it did initially not hit me correctly not anymore they're not 88:13 87:11 thank you council archer council of so we i mean counselor i just wanna tag 88:14 87:14 johnston thank you them with a ten thousand dollar item and 88:16 87:16 um well i mean i think everybody only give them three thousand dollars 88:18 87:18 understands the intent here i mean i towards it 88:20 87:23 look at this we have counselor archer then councilor 88:21 87:26 as you know an opportunity we had johnson council archer 88:24 87:29 a parcel of land that you know we don't yes thank you mr mayor uh so obviously 88:27 87:32 have nothing can happen simply in 88:28 87:34 current value on but i'd be willing to in the world of government and in 88:30 87:35 guess that processes um 88:32 87:38 it's probably at least worth a hundred initially my my gut's telling me i don't 88:33 87:40 thousand dollars that we're like it because we're effectively asking 88:35 87:42 we're gifting um you know we all support mr 88:37 87:42 that um the lead bergs to give us money for 88:38 87:45 um obviously we've run into this the property and then we're just handing 88:41 87:46 situation it away immediately after 88:42 87:48 um side and um again it's a good cause for three 88:46 87:50 ultimately you know for grand i mean we're 88:49 87:51 at least for me to go along with it i already giving habitat for humanity 88:50 87:53 was thinking hey if fifty thousand i believe was the price 88:52 87:55 it's going to be the 6000 or thereabouts of the land 88:54 87:57 that the city is assessed for i'm not against obviously giving but to 88:57 87:59 um and i'm not overly comfortable with Page 36 of 79

89:00 i mean this is kind of why i've been it because i don't have a true value on 89:59 89:01 conflicted with this from the beginning it 90:00 89:02 or at least when it got to this point then it at the end of the day if the 90:02 89:04 where we're now playing this broker in point was to give this land away and 90:04 89:06 between help a cause 90:05 89:07 it was never my intent um to have that and at the also at the end of the day i 90:08 89:09 situation it was believe in single pin 90:10 89:11 you know a year ago or so last fall when residential sprinklers this was a good 90:12 89:13 it came to us opportunity 90:13 89:14 it was hey let's do a habitat for to uh put that forth and 90:15 89:17 community home you then have the park that sits there 90:16 89:20 you know at that time i had said hey i um that i think 90:18 89:21 personally would like to see it located the vast majority of people didn't know 90:20 89:22 downtown existed and 90:21 89:24 but ultimately the land that was you know from my my experience on the 90:22 89:27 selected puts it out you know parks and rec 90:24 89:28 into north saco and and now we've got advisory committee that you know funds 90:28 89:30 issues with it could always be utilized particularly 90:29 89:31 but as far as the residential sprinkler for these 90:32 89:32 costs the whole reason we had these these parks um so that was my rationale 90:33 89:36 conversations behind 90:34 89:37 were um based off the you know the the 90:38 89:40 you know the the um disposition of the money um otherwise 90:41 89:44 presentation that the deputy chief had you know i guess it would go to the 90:43 89:46 presented us and general fund 90:46 89:48 it was my understanding during those um i mean i guess you could have the 90:48 89:51 presentations that conversation then maybe you just 90:49 89:53 these things have become much more give the land to mr wieberg too i don't 90:51 89:55 affordable than they were previously i don't know 90:53 89:56 and the main reason is you're no longer Page 37 of 79

90:55 since we are gifting this using you know metal or copper 91:52 90:58 it would be nice if we show and it's it's pets and so on a new 91:55 91:00 our support for for sprinklers in family a new construction it 91:58 91:02 single-family homes i mean ultimately is i mean the estimates i've seen is 91:59 91:03 you're going from 50 cents to a dollar or four 92:00 91:05 you're it's very likely you're going to dollars per square foot 92:01 91:06 have somebody at a disadvantage that's i mean it varies because obviously 92:03 91:08 living here to begin with contractors set those prices 92:05 91:10 that's the nature of what habitat does um but my 92:07 91:13 it could be a senior it could be someone again it's not my area of expertise but 92:09 91:16 of lower income my understanding was 92:10 91:17 so why wouldn't we protect them to the you know for a moderate single 92:12 91:20 fullest extent family home similar to what habitat 92:13 91:22 um and so that's my thoughts behind all would build 92:16 91:23 this you know you're talking several thousand 92:17 91:24 thank you thank you councillor johnston dollars not tens of thousands of dollars 92:22 91:27 any further discussion but again i'm not an expert in that area 92:30 91:29 seeing no further discussion roll call so um 92:32 91:31 vote but that is the information i was 92:36 91:32 let me take that back we have a motion provided with which is why many of us 92:39 91:35 we have an amendment at the planning board you know supported 92:40 91:36 on the table uh that hasn't been voted this and i i recognize 92:44 91:38 on and perhaps i misspoke earlier as far as 92:44 91:40 uh let's take up the amendment than the saying it's going to be part of the 92:46 91:42 main motion the amendment ordinance i 92:48 91:43 uh made by councillor johnston fully understand as part of the 92:52 91:44 second by councilor copeland uh was to subdivision ordinance but 92:54 91:46 amend my conversation with deputy chief 92:55 91:48 for to put in conditions uh for habitat pendleton was that specifically on this 92:59 91:50 for humanity Page 38 of 79

93:00 even if we give them all six thousand for the new single-family homes and 94:23 93:03 can i just put that reason withdrawal um paraphrasing will have sprinklers and 94:26 93:06 thank you driveways off of margarite road 94:27 93:08 councillor copeland can i just add a and then the new single family homes 94:29 93:10 correction will have sprinklers inside 94:30 93:12 uh the numbers were wrong sorry i i mr mayor i withdraw my second 94:33 93:16 think it's based on how the chart i did a quick internet search and found 94:34 93:18 is identifying it if you look at the that in 94:36 93:20 minimum it's 1695 with a maximum of 21 the fire safety whatever there's a 94:39 93:23 000. let me get it i'm not just saying 94:40 93:25 it's actually not in ascending order in whatever 94:43 93:27 cost there's um information out there on the 94:44 93:30 i see your thousand twenty-six go internet 94:48 93:32 oh yes i think you're right it goes from and it's from oh there's not it 94:51 93:36 sixteen hundred okay hold on 94:53 93:40 thank you counselor archer right not a okay uh the 94:54 93:42 problem i saw it i was just like oh i [Music] 94:56 93:45 gotta i gotta interject sorry nfpa uh organization that they're 94:58 93:49 i i appreciate that we we do need to act a fire organization um 95:00 93:54 on facts not they say that the costs in 2013 95:01 93:59 uh fiction so counselor copeland do you were estimated anywhere from six 95:03 94:01 still want to thousand to twenty one thousand 95:04 94:04 withdraw your second so given that that was so long ago and 95:09 94:08 it's tough making a decision without the lowest was six 95:11 94:09 real information thousand um that 95:13 94:12 um i i will second if it's that low i that scares me that that's gonna be uh 95:15 94:14 will second it too much of a burden 95:19 94:15 okay so on the on the on the amended on the habitat even if we give them 95:22 94:17 motion three thousand 95:23 94:19 uh Page 39 of 79

95:26 um counselor johnston thank you roll call vote on the amendment 96:45 95:31 um i mean i i would if there's no further discussion mr 96:48 95:34 i'd like to see that but you know mayor could you just restate the motion 96:50 95:39 ultimately i i care amendment the amendment is to put 96:53 95:42 i think she has valid points as far as conditions 96:56 95:43 if they build a second for habitat for humanity that every new 96:58 95:47 home that would go to subdivision review single family home 97:00 95:48 and it would on that parcel will have sprinklers 97:01 95:50 be within the purview of the planning residential sprinkler system 97:02 95:53 board to make that determination and driveways for that parcel will come 97:04 95:56 so i would be agreeable to striking that off of 97:07 95:56 if it margarite road not flag pond road with 97:07 95:59 would you know encourage other the 97:09 96:00 counselors to support the first sale of the 10 000 square foot portion 97:11 96:04 amendment so to the abutter out of the proceeds of 97:15 96:06 are you amending your amendment that sale 97:32 96:07 yes 3000 will be given to habitat for 97:39 96:09 all right so the the amendment to the humanity 97:41 96:10 amendment uh and their remainder will go to uh 97:43 96:14 and the amendment is to withdraw the spr for maintaining the uh 97:46 96:17 driveways off of marguerite road the playground up in that area that is 97:49 96:20 condition the 97:55 96:21 and that's that i'm just doing shorthand motion that is the amendment to the main 97:58 96:23 here so motion 97:59 96:24 that is the the intent if there's a and we have a hand up from council 98:02 96:26 specific intent outside of that mcphail councilman phil 98:04 96:28 please let me know but that is the i counsel johnson i just want to make 98:06 96:30 intent that i got sure based on amy's comments um that 98:08 96:33 okay so that motion has been made by we are still leaving in the driveway 98:11 96:41 councillor johnson is there a second Page 40 of 79

98:16 don't want to say butchering it because second second by councilor macphail uh 99:17 98:19 we're not butchering it we're adding for discussion councilor copeland on the 99:19 98:21 discussion to it but again i it's amendment to the amendment 99:22 98:23 definitely not what the the animal was yes uh my question is about the 99:24 98:25 when it first came out sprinkler for the second house so 99:25 98:27 and um i'm starting not to like what i if we're gonna give them 3 000 for the 99:28 98:30 see first so we're going to take some for 99:28 98:32 and again we're taking money from the the park 99:30 98:34 liebergs and again i would be in favor of giving it all to 99:31 98:36 we're giving it to an organization i get the habitat 99:33 98:37 that i'm i'm a social worker so folks because if they're going to put 99:35 98:40 that's what i like to the way it's another house up there and i really hope 99:38 98:41 happening so i'm gonna be voting this they do 99:39 98:43 amendment um you know okay and we're telling them 99:40 98:46 down unfortunately thank you council they got to put sprinklers in 99:43 98:47 archer councilor copeland we should fund it 99:50 98:51 i'm good i made my piece i saw your hand thank you counselor copeland council 99:54 98:53 up i didn't know if that was before or archer 99:56 98:55 not but yes thank you mr marin it comes down to 99:57 98:57 i guess i'm spoiled that andrew used to i just don't 99:58 98:58 put them down for us okay feel i just don't feel good my stomach's 100:00 99:02 okay okay so on the amendment to the shifting that we're taking money 100:03 99:03 amendment and that is withdrawing the re from the left and literally handing out 100:05 99:05 the condition of driveways off margaret to the right um 100:08 99:07 road i'd be more on board just let's just 100:13 99:09 any further discussion on that let's just donate the land 100:25 99:11 roll call vote on on the amendment to to the liebergs and then they figured 100:27 99:12 the amendment out themselves or something else but 100:28 99:14 uh council archer for the amendment to the proposal that we have we're and i 100:30 99:16 the amendment to withdraw from the road Page 41 of 79

100:34 any single family homes there to have yes 102:02 100:37 sprinkler systems and council of purdie 102:04 100:41 residential sprinkler systems and the yes councillor gunn 102:06 100:45 proceeds from the sale of the property no councillor copeland 102:08 100:49 to the yes councilman minthorn yes 102:09 100:53 butters that will be divvied up and councilor macphail yes and councillor 102:11 100:57 handed out johnston 102:12 100:58 between habitat for humanity and soccer yes the amendment to the amendment 102:14 101:01 parks and recreation passes 6-1 102:16 101:02 that is the amendment that you're voting so now that the 102:18 101:06 on amendment as amended will read 102:19 101:09 any further discussion councilor coppola will read 102:22 101:12 well i the current motion plus habitat for 102:22 101:15 i don't want it just to go into the humanity conditions 102:24 101:17 soccer parks and rex general fund i mean new single-family homes will have 102:26 101:20 if it's not going to be residential sprinkler systems and of the 102:27 101:23 earmarked for this specific um proceeds 102:31 101:24 boothbay park uh then i wouldn't be for from the sale of the portion to the 102:34 101:28 it but again budding to the abutter from the sale of 102:35 101:31 i would be happy if somebody would um that 3000 will be donated to habitat for 102:38 101:34 agree with me that we should give all of humanity 102:40 101:34 it to with the remainder going to spr for 102:42 101:37 habitat for the fire sprinklers that maintaining the 102:44 101:39 would help me uh maintaining the 102:45 101:42 with the um the issue that i have that uh the playground up there so we are 102:48 101:47 these people back on the amendment to the main motion 102:49 101:51 are just having their stuff on other any just any further discussion on that 102:51 101:57 people's property and aren't moving them so you're voting on basically requiring 102:53 102:00 so that helps me that we're helping anything 102:56 102:00 others so that's my point Page 42 of 79

102:58 any further discussion on the amendment thank you counselor copeland i i did 104:07 103:00 okay roll call vote on the amendment read out that the money is for that 104:11 103:03 and do we need me to read the amendment that playground up there uh as that was 104:13 103:06 one more time the condition 104:19 103:07 for all those joining us at home just uh that counselor johnston spoke of in 104:21 103:09 the amendment again his amendment 104:22 103:11 is to add conditions to the habitat for counselor johnson am i correct that i 104:25 103:13 humanity parcel have your amendment 104:27 103:15 that new single-family homes will have intent intact 104:29 103:18 residential sprinkler systems in yeah i mean i think that you know you've 104:31 103:21 and the sale of the proceed from expressed it how i have and 104:35 103:22 to the abutter of land will be broken up the intent is for to go to that 104:38 103:24 with 3 000 going to habitat for humanity playground and 104:42 103:26 and the remainder going to sacco parks um i mean i understand counselor 104:44 103:29 and rec uh copeland's 104:45 103:30 for for the uh playground desire to see it all go but 104:51 103:33 all right roll call vote on the on the if it comes a time where habitat is 104:53 103:37 amendment looking to subdivide again 104:54 103:40 that's that's boothbay park yes so we're nothing prevents the city of saco from 104:57 103:42 specific about the name of it again donating 105:08 103:44 thank you counselor copeland so so if if that raised to that level of a 105:14 103:47 council arch nay concern 105:18 103:49 councilor purdy no a disadvantage where they couldn't build 105:22 103:51 councillor gunn no because they didn't have those funds for 105:26 103:53 councillor copeland yes counselor it i 105:30 103:53 minthorn certainly would would you know support 105:32 103:56 yo that 105:35 103:57 councillor macphail yes uh donation from the city 105:38 104:00 and councillor johnston yes thank you thank you councillor johnston 105:41 104:02 the motion fails 3-4 Page 43 of 79

105:45 you got you might want to mute your mic back to the main motion 107:07 105:50 there counselors any further discussion on the main 107:15 105:52 uh so the amendment councilor johnson is motion please read it again 107:18 105:56 to all the i move to approve the final reading for 107:19 105:58 the proceeds of the entire sale go to the following order 107:22 105:59 habitat for humanity in substantially the same form as 107:24 106:01 that is the motion okay presented 107:28 106:03 motion's been made by councillor johnson be it ordered the city administrator is 107:29 106:04 is there a second second hereby authorized to execute sale of 107:32 106:07 exactly my counselor copeland any approximately ten thousand square feet 107:34 106:09 discussion of land 107:48 106:10 i mean what i would say for assessed land valuation with buyer 107:52 106:12 council johnson i'm sorry council archer covering 107:54 106:13 had his hand up all associated fees and to execute all 107:55 106:16 council archer yes thank you mr mayor necessary documents to donate specified 107:58 106:19 it's i get that this is money going to portion of land 108:01 106:20 to an organization and it it's i mean we of to marguerite road to habitat for 108:04 106:23 gave them the land so again i'm i'm on humanity 108:06 106:25 board for this that is the motion 108:07 106:30 i'm still on board for the original uh councilor johnson 108:09 106:35 been on board for a while once we got um let's see if i can amend this again 108:11 106:38 the assessed value and some of the um since the motion doesn't specify 108:12 106:42 details worked out i've been on board where this 108:15 106:43 since money or these proceeds are going to go 108:16 106:45 i just don't think that the 6 000 or in per chapter 81 that's up to council 108:18 106:48 whatever the uh i would i would move that the 108:19 106:50 value is what we get is not a good use entirety of the proceeds 108:21 106:52 of putting this money forward and go to habitat for humanity then 108:23 107:01 and for donation to come at the very by the way i heard that 108:24 107:06 last minute like this i Page 44 of 79

108:26 an opportunity again it's just against my gut right now 109:29 108:29 for you know us to take that and and um 109:33 108:30 do good with it um you know obviously i so i'm going to be voting no that we 109:37 108:31 tried to tie it to sprinklers and i just it goes into the general fund like 109:40 108:33 would all general 109:40 108:34 hope that you know habitat would use it sales of property thank you council 109:42 108:38 for that purpose archer councillor johnson 109:43 108:40 but at the end of the day why are we um i mean again i i already expressed 109:45 108:42 doing this at all let's just give both that i 109:47 108:43 lots away wasn't comfortable with this when this 109:52 108:46 thank you councilor johnston councilor new edition 109:55 108:46 purdy then council archer got added so the 110:01 108:50 um i'm i'm actually i'm i'm supportive the the problem here is that we're 110:04 108:52 of ultimately giving away 110:05 108:54 of giving the giving the money to money it's how i force or see this you 110:08 108:56 habitat um have property it has a value we're 110:10 108:58 we're let's i mean we're giving it away 110:13 108:59 we're trying to do a good thing here so which is fine it's our you know within 110:15 109:02 let's uh our purview 110:16 109:03 let's take it all the way with it that's um so i equally don't feel 110:19 109:06 all i got second okay charging the butter for money 110:21 109:10 thank you councillor purdy council or for this chunk of land 110:22 109:14 archer if that's how we're going to be because 110:24 109:15 yes thank you mr mayor so again ultimately we're losing out so my intent 110:27 109:17 i believe that we should be selling this was to you know okay 110:29 109:19 property one it's it's property that we obviously the emba the butter or 110:31 109:21 own we're not just giving it away previous of butters whoever owned 110:33 109:22 now i'm talking about just a portion of earlier you know 110:35 109:26 where this person's property was and approached onto the city's land here's 110:37 109:28 where there's been some confusion Page 45 of 79

110:39 is they're going to pay for the land this our action today if we decide to 111:33 110:42 and it'll become theirs and we've sell it and it's sold 111:34 110:43 created a time stamp that allow us to creates a time stamp for all future 111:36 110:45 move forward property owners we can actually solve 111:37 110:47 um and in the in in the interim you also this problem 111:40 110:48 have two for many years to come because there'll 111:40 110:50 possibly two new homes being built by be a date where the the 111:42 110:52 habitat humanity to help some lower land of the sale will literally time 111:43 110:53 income stamp it saying the date of some 111:44 110:56 citizens so what i think we have here is time into 2020 is that this property is 111:47 110:59 a really good solution now 111:48 111:00 and again assessed value is a fair value this and it kind of solves this problem 111:51 111:02 um so by selling it 111:51 111:03 and assessed values can then actually be getting a good time stamp you have that 111:54 111:06 outside dollar figure which i know the court's 111:55 111:07 of the city outside of anybody can deeds love to have that 111:57 111:09 assess it again and they can say hey i i know a lot of times people buy 111:59 111:11 yeah property for a dollar to say that there 111:59 111:12 was it a fair value or not so it's was a transaction 112:01 111:14 actually putting the city kind of on it creates that time stamp i think this 112:02 111:16 notice saying hey is fair to the citizens to get some 112:03 111:18 this better be a true assessed value value 112:06 111:18 within reason and the flexibility that for the property that we are selling 112:07 111:21 an assessor has it's fair to the person who owns the 112:09 111:22 that's all i have thank you council property who has had 112:12 111:24 archer councilor copeland again we're not going to go into the 112:18 111:25 thank you mr mayor details of yeah he's had some of his own 112:21 111:27 we want to donate this these two pieces property where it's not supposed to be 112:24 111:30 to habitat for humanity that's what we how that person's going to repair that 112:26 111:32 want to do that's our goal that's how we Page 46 of 79

112:28 habitat solves all of this started 113:32 112:29 we don't have to take the money in we came across this convoluted situation 113:34 112:32 because we're trying to and um i think that um 113:36 112:35 to give it to habitat and it uh adds it would be fair and equitable if this 113:39 112:38 some justice person 113:40 112:39 in there some um you know fairness paid if you know i personally think that 113:43 112:42 my opinion thank you councilor copeland they should be removed i've expressed 113:46 112:43 council purdy that but if 113:48 112:44 yeah um i don't think uh everybody agrees that that it should be 113:51 112:46 i have no problem with with with selling sold 113:54 112:47 the property to the leedbergs then sell it and i don't i don't think 113:56 112:50 um but the um that the 114:00 112:51 i think that they they were under the registry of these cares how much a 114:04 112:54 impression that that was their property property is sold for i don't think 114:05 112:55 already and they've been paying that's an argument at all uh 114:07 112:58 taxes on what they thought was up and and just putting it into our general 114:10 113:00 up until this whole thing happened and fund um 114:13 113:02 nobody you know so then so then it's like we're 114:14 113:04 you know they didn't realize that those making the city's making money off of 114:17 113:06 sheds were built this and i don't think that that's what 114:18 113:08 not on their property they thought there our intent is 114:20 113:09 was a property their driveway actually our intent is to donate to habitat 114:23 113:13 isn't so i suggest that we donate the land and 114:23 113:16 even on their property so we have this 114:27 113:17 i said i have no problem with with but um you know situation rectified so that 114:30 113:21 let's let's get it all the people who email and call don't 114:31 113:24 let's take care of it sell it to them think that somebody's getting away with 114:33 113:26 get it fixed something that they can't 114:34 113:28 that way the the deed for habitat is so i think that giving the money to 114:38 113:30 is is clean and Page 47 of 79

114:42 technical question that it's taken care of and and but i do 116:12 114:44 um i just need to know if no the answer agree with council johnson let's let's 116:14 114:46 is donate the money to have it 116:15 114:50 i mean we're technically spending money thank you councillor purdy any further 116:17 114:53 today does that need to go through discussion 116:18 114:55 through a different process on the amendment now made that 116:20 114:58 no okay all the proceeds will go to habitat for 116:23 115:02 i'll take that as the answer but um humanity 116:27 115:03 we're spending money we haven't sold we made by council of johnston second by 116:29 115:05 haven't even sold the pro again councilor copeland 116:31 115:09 we haven't we're not actually spending saying no further discussion on the 116:32 115:12 money because we haven't sold the amendment 116:33 115:15 property so i get that i miss smoke on a roll call vote 116:34 115:20 that one counselor archer on the amendment 116:35 115:24 um but we are presenting uh no counselor purdy 116:38 115:29 funds to donate to a uh entity yes counselor gunn 116:42 115:33 a that's out there without really due no counselor copeland 116:44 115:36 process with the city yes councillor menthorne 116:46 115:40 provide or city citizens providing input no 116:48 115:43 so again that's i'm looking at the councillor mcphail yes 116:50 115:46 technicality nothing and counselor johnson yes 116:51 115:49 more about that as i understand it motion passes for three 116:54 115:54 in you're not so now that you have the main motion the 116:57 115:56 spending money you're putting conditions original motion 116:59 115:57 on the execution of a uh as amended with the proceeds going to 117:01 116:00 purchase and sale or a a gift habitat for humanity 117:04 116:03 uh and therefore you're it's not any further discussion on the main 117:06 116:04 required to have a five two super much motion as amended 117:08 116:08 more or council argument it's just more of a 117:10 116:10 a super majority as with a budget Page 48 of 79

117:12 main motion yes amendment 118:23 117:13 council of purdey yes uh it's not that uh that type of process 118:26 117:16 councillor gunn yes councillor copeland okay 118:30 117:17 yes councilman thorne yes it's been disgusting thank you 118:34 117:21 councilor mcphail yes councillor city administrator kanrath would you uh 118:36 117:23 johnston would you agree with that assessment 118:37 117:26 yes the main motion as amended passes i'm also from here yes 118:41 117:31 7-0 thank you counselors counselor johnson and then councilor 118:43 117:35 uh for all the johnson 118:46 117:35 hard work and getting through that and yeah thank you um yeah i would just just 118:48 117:38 bearing with me add it's not a 118:50 117:39 and my writing uh not as fast as people budgetary item so it's pretty clear in 118:52 117:42 can talk and i'm trying to get all those in 118:54 117:43 amendments correctly the charter when a 5-2 or super majority 118:56 117:46 correctly identified so thank you is needed 118:58 117:46 everybody for that with that we are on and this falls under chapter 81 if you 119:00 117:49 to item d look at that chapter it's clear at the 119:00 117:51 the authorization and creation of a wrrd bottom of it 119:04 117:52 coastal resil resilient excuse me that city council directs where these 119:07 117:54 resiliency funds go it doesn't say anything about a 119:09 117:56 ad hoc committee uh and that was uh super majority 119:12 117:57 discussed so i just hope that you know helps 119:13 118:00 uh in our one of our july meetings that satisfy your 119:16 118:01 we would be your question 119:17 118:04 looking to bring that forward for the thank you councilor johnson any further 119:19 118:08 creation of discussion on the main motion as amended 119:21 118:13 councillor mcphail thank you mr mayor see no further discussion on the main 119:24 118:16 the purpose of this ad hoc committee is motion as amended 119:26 118:17 to bring together members of the roll call vote council archer for the 119:27 118:19 community Page 49 of 79

119:28 director carter came and gave us a city councilors and staff to identify a 120:31 119:31 a presentation on this and this is a set of community goals to guide future 120:34 119:33 good pilot project with the epa investment and priorities 120:37 119:35 uh and moving forward for the water resource recovery 120:40 119:36 for our our resiliency in in that area department the wrrd 120:43 119:38 so um this is just to start the process and communications department are 120:46 119:40 of establishing a committee uh to partnering with the u.s environmental 120:49 119:42 identify areas protection agency 120:50 119:44 uh that we need to work on as a city to convene this community stakeholder 120:54 119:46 councilor johnson group and facilitate and support 120:57 119:48 thank you i was just looking for clarity meaningful conversations 120:59 119:49 because i i thought we had approved this between the anchor institution and 121:01 119:51 at last community members 121:02 119:53 meeting uh august third the committee appointed by the mayor and 121:05 119:55 meeting i could have sworn we read the approved by council will consist of 12 121:08 119:57 motion to 15 members 121:08 119:59 and i think i amended the motion and be it ordered that the city council 121:11 120:01 then there was a vote authorized the creation of an ad hoc 121:12 120:03 but there were there were two other wrrd postal resiliency committee 121:14 120:07 committees formed and allow the mayor to appoint members 121:15 120:09 so i i know you're mixing them all up with council's approval 121:19 120:10 you you may be mixing uh them up but i to the committee as necessary i move to 121:21 120:12 was sure to make approve the order 121:23 120:15 uh you did this had the correct thank you councilor mcphail is there a 121:28 120:16 i figured you would be amending if we second exact second 121:30 120:18 didn't second my counselor menthorne 121:32 120:20 all right i was just curious but okay no [Music] 121:34 120:23 we did discuss this in july for those uh that were in attendance if 121:36 120:25 with a presentation from director carter you remember uh 121:40 120:28 and uh also emily roy uh where we did Page 50 of 79

121:42 yes councillor johnston yes talk about putting this on the agenda 122:58 121:44 motion passes 7-0 thank you very much actually for the creation of 123:02 121:47 uh with that we are on to item e uh new business at that time so again 123:05 121:51 councilor macphail thank you mr mayor as we've talked about new businesses 123:09 121:53 the purpose of this commission is to kind of uh 123:11 121:54 bring together members of the community kind of in the form of bringing 123:13 121:57 city councillors and staff to improve items to your attention uh have some 123:15 122:00 the aesthetic quality of the city's discussion over those and then you see 123:16 122:02 public spaces those again later on 123:18 122:03 the commission will encourage and under action items not everything will 123:19 122:07 support art in our community take that 123:21 122:07 while strengthening economic development route especially if it's items that are 123:23 122:12 and improving quality of life that the council knows are coming and 123:25 122:14 the commission will act as an advisory knows is coming or 123:27 122:16 board to the city council and city staff knows uh you know that we've been 123:30 122:18 to provide expertise on visual arts to dealing with for 123:32 122:20 enrich the cultural life of the for quite some time so that's why you 123:34 122:23 community you you might have seen this before uh 123:35 122:26 the committee appointed by the mayor and and it's in a different form 123:37 122:30 approved by council with that said any further discussion on 123:38 122:31 will consist of nine members be it the creation of this uh 123:41 122:33 ordered that the city ad hoc committee 123:42 122:38 council authorized the creation of an seeing no further discussion no counsel 123:44 122:40 arts commission or seeking recognition 123:45 122:41 and allowed the mayor to appoint members rule called vote council archer aye 123:47 122:44 with council approval councilor purdy 123:48 122:46 to the commission as necessary i move to yes counselor gun yes 123:50 122:49 approve the order counselor copeland yes councilman 123:54 122:52 second thorne yes councillor mcphail 123:59 122:55 motion's been made by councilor mcphail Page 51 of 79

124:01 where it was mayor appoints and sir 125:18 124:02 approves himself so we added approved by secretary councillor copeland 125:21 124:05 council into the motion councillor johnston um i mean i just 125:22 124:09 so that reads correctly i think that's looked at the minutes 125:24 124:10 why these are back here now from last meeting and we've approved 125:26 124:12 i don't think there's any harm in just this part commission 125:28 124:19 taking another action and i'm looking back at the 8-3 packet 125:30 124:22 approving thank you city administrator and i i do think that we 125:34 124:27 kanrath councillor johnston yeah i don't would both i mean i i guess there's no 125:36 124:29 think there's any harm it's just harm in improving it twice it's just 125:37 124:32 i did make a motion to amend and it was i'm just you know it seems like we 125:40 124:34 approved and then approved both the 125:41 124:36 the motion passed with seven yeses on the previous one and this art commission 125:43 124:39 the main motion last 125:44 124:40 as amended so we've technically already august 3rd 125:47 124:50 approved these but again i think we brought it back to address 125:48 124:51 it's no harm doing it twice like i guess the areas that you identified there were 125:51 124:54 i mean amendments that needed to be fixed uh if 125:52 124:56 it's just a formality at this point i that were if i remember correctly 126:00 124:58 guess but again there's there's no harm in 126:03 125:00 any further discussion on this approving this 126:08 125:02 seeing no further discussion council uh and moving forward mr mayor 126:10 125:06 archer city administrator yeah i just want to 126:11 125:08 aye councillor purdy second that i think i'm 126:14 125:09 yes counselor gun yes trying to remember back to our 126:18 125:10 counselor copeland yes councillor discussion of the agenda i think the 126:21 125:11 menthorne reason it's on here again is because 126:22 125:13 yes councilman mcfail yes there was an issue with the motion 126:25 125:15 councillor johnston yes motion passes for these two committees the last time 126:28 125:16 seven zero Page 52 of 79

126:30 all the parties yes with that we are to item f which was the 127:54 126:33 but has he looked at these amendments biddeford soccer world order to beat 127:58 126:34 the lease in the packet is the one the transit lease approval that was taken 128:00 126:36 city of the solicitor did out of consent agenda 128:01 126:38 uh as far as and moved into action items so uh 128:06 126:46 the one that he looked at i i would like we have 128:10 126:52 on point number seven uh the bottom let me get to the right packet here i'm 128:14 126:55 sentence the last sentence there says i'm the resource on that mr mayor 128:16 127:00 the tenant shall be responsible for the page three in the packet the soob 128:18 127:03 supplies toilet paper cleaning materials transit would like to continue using the 128:20 127:05 light bulbs office space at the transportation 128:21 127:08 etc required by the least space center attached as the lease be it 128:25 127:11 i don't think at least space can require ordered the city council 128:29 127:12 things and say what they require authorized the city administrator to 128:32 127:14 i i don't really know what that thing enter into a lease agreement with 128:39 127:15 required for the least space is that biddeford saco old orchard beach transit 128:40 127:18 what they're trying to say i just the for the use of the office space at the 128:42 127:20 whole transit 128:43 127:21 thing was just transportation center i moved to approve 128:47 127:23 all right this reason they are they are the order 128:49 127:29 supplying their own motion's been made by councilman second 128:51 127:31 supplies in that list and this is by council archer any discussion 128:52 127:34 already in their current lease the same counselor copeland 128:54 127:39 language thank you mr mayor i'm curious if um the 128:55 127:41 all right well i i would move that we city solicitor has looked at this latest 128:57 127:44 make it required for the lease version 128:58 127:45 space not by the way squeeze city administrative candrath yes the 129:02 127:48 and i had a bunch of uh scrivener's city solicitor put together this 129:04 127:49 errors and things that i uh this lease after consultation with 129:06 127:51 sent in my uh request that they be uh Page 53 of 79

129:16 but that added 130:36 129:20 these are scrivener errors i think because specifically number 25 talks 130:41 129:22 i don't think that they're changing any about a no smoking policy 130:42 129:25 you know they and they talk about that they are 130:44 129:27 in some parts it refers to least prohibited from smoking in 130:47 129:29 premises any part of the premises but 130:47 129:32 some parts it refers to least space we have a city ordinance that no 130:52 129:34 um that's city-owned property 130:56 129:36 why don't we take the material changes uh you can't smoke on city owned 130:59 129:38 right that's what i'm trying to say property at all 131:01 129:39 one at a time and then the scrivener's anywhere on it so that includes the 131:03 129:41 notes you can make one motion whole parking lot and everywhere around 131:05 129:43 uh to identify all the scribner's notes it so 131:07 129:44 and see if that i wanted that to be added to say 131:09 129:47 gets a second and passes council but per city ordinance 131:10 129:54 let's take the so counselor copeland why don't we take 131:12 129:56 the two issues you you identified first these amendments one at a time here 131:14 129:58 as their material changes to the lease with the first amendment being 131:17 130:02 so minor but yeah on page four last sentence 131:21 130:06 so the first one is to amend that page or section seven on page four last 131:24 130:09 four sentence 131:24 130:12 section seven uh you've made that motion delete by 131:26 130:15 is there a second for that motion uh and add 131:29 130:21 second second by council of menthorne four 131:32 130:25 uh any discussion on that on that motion least space is that correct that is 131:36 130:28 councilor johnson correct 131:41 130:28 what's up sorry my hands just up to do you want me to go through all these 131:44 130:30 speak after little ones or 131:45 130:32 counselor goldman okay nothing on the no let's take them one at a time well 131:48 130:35 motion Page 54 of 79

131:49 to me is a scrivener thing i don't know thank you mr mayor if we can take these 132:58 131:51 what it is to you so i'll just say it uh this three 133:00 131:52 and then number seven and bill you don't three ones three of these uh fixes and 133:03 131:55 have to make notes because this is all do them as one i think it's a waste of 133:04 131:57 in the time to go through them all i don't 133:05 131:58 red line version that i emailed to think anybody will 133:07 131:59 counsel really care um 133:08 132:02 or to i don't know if i'm not counsel can we do that if uh if you're if 133:11 132:06 but i know i emailed it to you if counselor mentor is willing to 133:13 132:08 and uh brian number seven the last one withdraw his motion and allow you to 133:16 132:11 just amend your emotion uh then we can take 133:16 132:13 should say required for the least space some of those material changes i just 133:20 132:15 or at least premises is actually want to make sure that we don't get 133:22 132:18 probably better but too uh far into the weeds and and not be 133:23 132:21 i don't want to get carried away and able i'm trying to say 133:25 132:22 then the other one was the smoking let's not but i will withdraw my second 133:28 132:27 um and just to say per ordinance to lynn's motion to amend okay 133:31 132:30 so we're not saying that they can smoke thank you councillor copeland right 133:34 132:33 here there or wherever thank you 133:35 132:34 the ordinance says no smoking on city so let's start at number six the renewal 133:37 132:36 property so let's just option 133:39 132:37 go with that it's the the reading says that there is 133:45 132:40 the end and then the little scrivener's no right of renewal but the parties will 133:47 132:42 error consult three months prior but i would 133:48 132:45 you know corrections suggest that we don't say will and that 133:52 132:48 counselor copeland just confirmed we say what 133:54 132:50 everything you just reviewed was what really is going to be happening that the 133:55 132:51 you emailed earlier parties agreed to 133:56 132:53 to me it is okay good just want to make consult which with each other so that 133:58 132:56 sure i have all that Page 55 of 79

134:00 any discussion on those right that's all that's all it is yep 135:17 134:03 on those three for pages two on page and i i had some question about is our 135:20 134:06 four is the saku transportation 135:20 134:08 and one on page nine center actually called the saco 135:23 134:10 council of purdy yeah i'm biddeford transportation 135:27 134:12 ah i'm uncomfortable voting on something center i was unaware yes but balance as 135:29 134:15 that i haven't it is but 135:30 134:16 been able to read i was unaware of that so news to me 135:35 134:20 as far as the legal document goes i i think news to me too that's 135:39 134:24 just i just sent it to you by email that's in the legal description of 135:43 134:27 that's okay several of the leases on that building 135:47 134:30 uh counselor counselor party do you want wasn't that part of the funding because 135:48 134:32 to make a motion to the table that that was built by federal funds 135:51 134:33 it's real they're really simple it'll correct 135:52 134:34 take you two seconds to look at it and it had to be like a joint it had to 135:54 134:36 everything is highlighted i'm a be a joint 135:55 134:40 highlighter okay one person talking at a time please 135:58 134:43 there's been a motion table is there a uh all right so counselor copeland 136:00 134:46 second uh we have your your edits uh and we 136:02 134:49 second i will second that motion have the areas you've identified on page 136:05 134:51 and the table made by uh councillor four 136:08 134:52 purdy section 6 and section 7 and then page 9 136:09 134:55 i heard that two seconds i think section 25 tying it to the smoking 136:12 134:58 marshall was first and then councillor ordinance 136:15 134:59 gunn uh for the community i will second those 136:23 135:03 council archer hi in total there's a motion and then 136:28 135:07 councillor purdy yeah counselor gun there's a second 136:33 135:08 yes counselor copeland a motion made by councillor copeland 136:37 135:10 well even though it's mine i i have to second by councilman thorne 136:39 135:12 agree with procedure they didn't have it Page 56 of 79

136:41 for it to bring in um so i agreed that it should be tabled and 138:05 136:43 some revenue to help offset the cost and they should be 138:07 136:44 it previously was around considering what the actual changes are 138:09 136:48 20 000 or more council mentor no 138:12 136:52 it's now much less and i was just counselor macphail yes 138:15 136:57 curious councilor johnson 138:16 137:02 or or would appreciate a detailed budget oh yes 138:19 137:05 for operations and maintenance for the motion a table passes 138:20 137:09 building 6-1 we will see this again 138:23 137:12 because as i understand it the the cost on september 14th at our next city 138:25 137:15 of operating the building has council meeting september 14th 138:27 137:18 significantly increased so it's just mr mayor 138:28 137:21 something i'd like to see councillor johnson um we never got to 138:30 137:25 thank you thank you councillor johnson what i had wanted to speak on um so 138:34 137:28 councillor gunn your hand is up uh it if it's all right video i just request 138:36 137:31 has been for a little bit but when this comes back to us 138:38 137:33 if it's on uh okay that uh well the city administrator 138:43 137:35 with that we are past item f we are on probably could confirm one of these 138:47 137:37 to right now but 138:48 137:38 new business item 10 and we have has this lease been reviewed by the 138:51 137:40 three items for consideration and the facilities director 138:54 137:41 first item would be one question yes um yes 138:54 137:44 is a local option sales tax support okay and then the other thing i'm 138:57 137:47 letter to the governor looking for 138:59 137:48 so the state of maine legislature is um i believe it was about a year ago 139:00 137:51 looking at a when we first approved this and i 139:02 137:52 a uh stated at that time that when we 139:05 137:56 a local sales tax option uh and when the citizens and and the city built 139:08 137:59 some of the communities are sending the transportation center the intent was 139:10 138:02 letters of just Page 57 of 79

139:11 kind of being requested um to support uh to make sure that 140:28 139:15 by the legislature i guess the leadership of both the the house the 140:32 139:17 i mean this is the first i think we've senate and the governor 140:34 139:19 in the past council know that there are communities that 140:35 139:21 may have have discussed local option support a local option sales tax 140:37 139:24 sales tax and the ld tied to this is ld 1254 140:39 139:28 at different levels but this the first and it's a it's a local option sales tax 140:41 139:32 have really to help 140:42 139:33 been uh faced with this so i'm just offset with opioid 140:46 139:37 it's new to me and i'm not really sure issues that are related let me just read 140:48 139:39 how i feel about it the 140:49 139:40 um i i obviously can read an act to authorize a local option sales 140:53 139:43 read what's before us but it kind of tax on meals and lodging and provide 140:56 139:44 lacks the details as to what exactly funding to treat opioid use of disorder 140:58 139:48 the local option sales tax would be on sponsored by representative michael 141:01 139:50 um i understand sylvester 141:03 139:51 you know that municipalities resources it was the last house in senate action 141:05 139:54 are limited but at the same time on 317 141:07 139:55 tax is a tax and it's going to impact 2020 it was carried over to any special 141:09 139:58 our local residents session 141:12 139:59 so i guess i'm looking for more with the legislature looking at coming 141:13 140:01 information and then back in a special session 141:15 140:04 additionally when the whole marijuana perhaps at some point here in the next 141:19 140:06 recreational use when started couple of months 141:22 140:08 there was a local option tax and to my the idea is to get this before the 141:24 140:09 knowledge that's been removed leadership 141:26 140:11 and i'm curious why that isn't included if there's council support to do so 141:28 140:21 in this because councilor johnson thank you so you're 141:29 140:24 to me it's the local level that feels saying that this is 141:31 140:25 those impacts um Page 58 of 79

141:33 as the ld specifies you have to opt of the sales and the what comes with 142:40 141:36 in just like anything else and that's that so 142:41 141:37 done through our referendum process and i guess that's something i would like as 142:44 141:39 you can also opt part of that local option 142:45 141:40 out through a referendum process as well sales tax 142:48 141:44 and that is ld uh 12 counselor johnson i i i can appreciate 142:51 141:47 54. uh you can look that up that 142:54 141:47 uh and again there's no there's no um i just know that in dealing with the 142:59 141:50 we're not looking for any kind of action mayor's coalition 143:02 141:52 tonight it's just bringing it before many communities are putting forth 143:05 141:54 before the council for consideration letters of support 143:08 141:56 and we will see it again as we start to to give the governor guidance uh on a 143:10 142:00 get forward proving 143:12 142:01 we want to get this before the if the senate and the house approve a 143:13 142:02 legislature before they reconvene if local option sales tax 143:15 142:04 they do reconvene that the governor will sign it as she 143:16 142:07 so with that i have asked or i've been has vetoed many 143:20 142:08 asked to many other bills including the one 143:20 142:10 hold a recess you're talking about 143:24 142:11 by a couple of counselors so at this uh with the uh local option sales tax on 143:26 142:16 time i'm going to recreational marijuana i don't even know 143:29 142:19 authorize a recess of five minutes if that got to her before it was 143:34 142:21 or ten minutes rather so let's be back before it was nixed but the idea here is 143:36 142:23 at 8 58 to just 143:39 142:24 8 58. open up the lines of communication let 153:14 142:28 recess them know that we're amenable it would 153:18 142:29 councilor johnston you have your hand up still have to go to referendum within 153:20 142:31 and then uh the community to pass 153:21 142:32 also counselor copeland anything or to opt in as the 153:24 142:36 uh it was just stopped from before okay Page 59 of 79

153:27 i i'm reading the bill now i it wasn't counselor copeland all right we're kind 154:40 153:30 in our packet but i'm reading it now of like 154:42 153:31 and we could you know get up to 100 one we broke in the middle of a thought 154:45 153:32 percent more pattern here but um 154:46 153:35 so then our uh this local option sales tax is an 154:49 153:37 all the businesses would have to change additional 154:51 153:38 their um tax like uh he was saying on our 154:53 153:41 you know cash registers materials residence 154:55 153:42 whatever and i don't think the timing is right 154:56 153:44 and then it would have to be you know for that 154:59 153:46 they would have to i think that uh i don't think we should 155:01 153:50 submit additional taxes so it's more of be sending this 155:03 153:52 a quite frankly 155:04 153:58 a burden there too so um any further discussion 155:07 154:08 with these three things the fact that it well and and to continue you know we 155:09 154:11 would cost have our local businesses here 155:10 154:13 our citizens more it would cost our who rent out places and we have all the 155:12 154:16 businesses more places downtown we don't want to send 155:13 154:17 and it would be more administrative uh them 155:16 154:18 stuff to the other nearby towns we want to 155:17 154:20 i would vote against it and i don't support them 155:19 154:21 think it's worth it and uh so here doing this 155:22 154:25 but we don't have any economic numbers to me right off looks like it's hurting 155:24 154:27 to see what the impact would be us who live here 155:26 154:28 and i think sending this clutter is we have to pay more at restaurants right 155:28 154:30 premature and uh 155:30 154:31 councillor copeland there's no economic it's it has the potential to hurt our 155:32 154:33 economic numbers to local businesses 155:33 154:34 forecast we don't have a local option i i um they're talking 155:36 154:38 sales tax Page 60 of 79

155:37 i hear that um but i mean to speak of that is the design of this 156:49 155:40 don't we have an active lawsuit with is to 156:51 155:42 some pharmaceutical thing that pass a local option sales tax and then 156:52 155:45 is going nowhere i mean i don't know i offer a referendum for each individual 156:56 155:47 just think that community to opt in 156:56 155:49 our citizenry and our businesses as they see fit that's not saying that 156:59 155:52 would not benefit as you know every community is going to often 157:05 155:54 i don't buy it sorry well sending this it's not saying that every community 157:07 155:55 letter doesn't automatically mean it's isn't going to often 157:09 155:57 going to happen but as a service center for multiple 157:10 155:59 sending the letter is in support of the communities saco has 157:12 156:01 bill and then you would have to do a a lot of tourist action coming in and 157:14 156:04 referendum process the opioid 157:15 156:06 locally in your community to have them epidemic across the united states is 157:19 156:08 opt-in real 157:20 156:09 this is just saying hey we support the and we're feeling the impacts of those 157:22 156:11 legislature pushing it dollars and our 157:23 156:13 but again it's not an it's not a issue our resources are being utilized 157:26 156:16 that has to happen now uh to deal with those issues so again 157:28 156:20 it's not right away there's still time i it's it's simply saying uh 157:32 156:23 was just bringing it forward for a giving the guidance to the 157:33 156:26 discussion with the council uh state senate uh and state 157:37 156:29 [Music] representatives 157:41 156:30 councilor gunn and then councilor and governor that you know 157:43 156:33 johnson councilor gunn folks are in support of these options 157:45 156:36 thank you mr mayor i'll just say briefly and then allowing communities to opt in 157:47 156:38 i fully appreciate um or opera 157:50 156:39 where councilor copeland's coming from much like local control giving local 157:52 156:42 and needless to say if this ever came to control to the communities 157:54 156:45 a local referendum there would be a Page 61 of 79

157:56 agree to a local sales tax myself though serious debate on it and 158:53 157:57 but if for small d merits of local tax versus 158:54 158:00 democracy though you bring it down to just what the state imposes and at the 158:56 158:03 local level and if we have local control same time you know what's considered 158:58 158:05 and self fair i mean 158:59 158:06 uh self government as a incorporated service use attacks or just a general 159:01 158:08 city i think it's a right we should have tax on everybody 159:03 158:10 so i passed a letter just from the the political parties seem to have 159:05 158:11 principal thank you switched back and forth numerous times 159:07 158:13 thank you council again councillor over the last couple years so 159:08 158:15 johnson then councilman on council needless to say it doesn't matter where 159:10 158:16 johnson you stand on this though it's 159:11 158:19 thank you um i again i everybody has a different opinion and it 159:15 158:21 council copeland just sent this to me kind of 159:16 158:22 during our little breaks was the first varies though so i would be in favor of 159:18 158:24 time sending a letter for the simple reason 159:18 158:26 i'm having an opportunity to digest it of pushing the governor to 159:21 158:28 but i at least consider signing this uh just 159:22 158:30 wholly and fully agree with her at this to give us the option though because we 159:24 158:32 point can have the debate on it like anything 159:25 158:33 i mean i've you know had mixed feelings else i mean 159:29 158:35 about this through the years as it's at this point the governor hasn't even 159:30 158:37 been proposed given us the chance to 159:31 158:39 um i mean obviously my my own family debate it by just vetoing any of these 159:34 158:41 would be impacted by this i think it bills though so 159:36 158:42 puts us at a competitive disadvantage i would push the uh i would support the 159:38 158:45 if surrounding communities aren't doing letter simply in principle and i'm 159:40 158:46 it but specifically with this when i i'm saying that not even having made up 159:42 158:48 look at it my mind whether i would 159:43 158:50 my problem is that we're tying a local Page 62 of 79

159:45 to initiate that discussion then it's option to 160:55 159:46 never an the treatment of opioid use disorder i 160:55 159:48 option that we might have and one we rather just have 160:58 159:50 might need the conversation on the option the sales 160:59 159:53 in the future so i think that you know tax option and the municipalities figure 161:02 159:55 there's out how to 161:02 159:56 there's no harm in doing this it's spend that money first time specifically 161:05 159:59 simply to an opioid use 161:05 160:00 asking them to have the discussion with um so again with the short amount of 161:08 160:03 respect to the current bill time i've had to digest it i 161:10 160:04 and i think there's more to be gained by wouldn't really be in favor of sending 161:12 160:06 them having the discussion this letter 161:14 160:15 and going nowhere with it than not thank you councilor johnston councillor 161:16 160:17 having the discussion to begin with menthorne 161:20 160:18 thank you councilman minthorn just so yes thank you mayor um i think we should 161:23 160:21 the council is aware send the letter 161:24 160:23 uh there was a legislative document ld it starts the discussion if if there's 161:27 160:25 1110 pressure on augusta 161:29 160:27 and that was in the that was in the 2019 to discuss it 161:33 160:30 session or the first session of the main at least it gets the topic out there and 161:35 160:32 legislature on the table 161:36 160:33 and that was an act to establish a local for for those folks to have a discussion 161:38 160:36 option sales tax in both houses 161:39 160:37 uh and that uh that died and to come up with something that might 161:43 160:39 in the senate uh so that that bill it be a compromise to this which may 161:46 160:43 does not have an in strings of timelines and let me get 161:47 160:47 option whereas this other bill 1254 more open-ended to the communities and 161:51 160:49 is still an option uh and so again all that but if we don't push for it to 161:55 160:51 uh there's no there's no uh start 161:58 160:52 there's no action tonight it's just Page 63 of 79

162:00 have any questions feel free to bringing it forward 163:39 162:02 stop me or we can address those to get it on to your attention uh 163:41 162:04 questions at the end providing the legislative documents so 163:45 162:06 overall here to date the city has a net you can review further 163:48 162:09 use of fund balance and as we look we might be bringing this 163:50 162:12 of 1.5 million uh this is largely due to forward as the legislature gets close to 163:54 162:15 the trade going back into session but we wanted to 163:55 162:18 six million and assigned fund balance be 163:58 162:20 and those were funds that had been to provide this to you for some 164:00 162:25 reserved in the general fund assigned to look into the future and and see how 164:02 162:27 fund mounts for capital expenditures you feel about it 164:05 162:30 those funds were transferred from the any further discussion 164:07 162:34 general if not we're going to move on to item b 164:08 162:37 to the new capital projects fund for the which is the june budget review 164:11 162:41 updated capital andrew can you promote finance director 164:12 162:44 projects policy that was approved by salas please 164:15 163:06 council so 164:16 163:10 in the spring of 2019 good evening everyone can you hear me 164:19 163:12 expenses overall came in 107 greetings and welcome finance director 164:22 163:14 125 dollars above budget salus we can hear you thank you for 164:25 163:16 while revenues came in 115 000 30 joining us this evening 164:29 163:18 above budget expenses thank you very much uh so there was 164:32 163:21 uh council approved the use of a narrative of the 164:34 163:24 unassigned fund balance through budget uh june budget review as well as 164:35 163:27 amendments supporting 164:37 163:28 in fy 2020 totaling documentation included in the packet 164:40 163:30 127 508 that was sent to you 164:44 163:32 so overall this should be considered an so i'm going to kind of review that 164:46 163:34 extremely favorable result summary now 164:48 163:36 uh the city is forecasted to end the Page 64 of 79

164:50 largely compensated for by the state um year with undesignated fund balance 166:05 164:53 we may be able to book a portion of this of 8 million 968 000 101 166:07 164:57 reimbursement to fiscal year 2020 or 15.97 percent of the fy 166:10 165:00 depending on timing of the receipt of 2020 adopted budget this is very close 166:12 165:03 funds to the maximum 166:13 165:04 under governmental accounting standards unassigned fund balance as approved by 166:15 165:06 and modified accrual accounting we do council of 16.67 percent 166:17 165:10 have uh digging into the departmental budgets 166:17 165:13 we are able to book revenues receivable the assessor 166:20 165:15 that is received within 60 days of the on target there's small amount about 425 166:22 165:19 close of the fiscal year or 478 dollars over this 166:25 165:22 um code enforcement uh one percent under came out of the contracted services line 166:28 165:25 budget which was not properly budgeted for the 166:29 165:27 due to clover 19 the training schedule year this item has been corrected for 166:31 165:30 was curtailed fiscal year 2021. 166:32 165:32 leading to savings on this line capital projects on target the 166:35 165:35 contingency is the most significant item administration budget on target 166:37 165:37 that was over budget and this actually at 2 000 has been encumbered to cover 166:39 165:39 is driving the summer intern through august 166:40 165:42 basically the entire 107 000 or so that this will be offset by a grant from the 166:43 165:44 we were over budget state of maine and we should be 166:45 165:45 um an analysis of accounts receivable receiving that grant 166:47 165:47 revealed that the city has been holding in fiscal year 2021. city clerk was 2 166:49 165:51 surplus receivables on its balance sheet over budget the general assistance 166:51 165:53 totaling about 109 portion of the budget is tracking 8 500. 166:53 165:55 000 this surplus balance dates as far ahead 166:57 165:56 back as 2016 of budget um general assistance is 166:59 165:59 from my research on the matter possibly reimbursed by the state of two-thirds so 167:02 166:01 farther this overage will be 167:04 166:02 an entry has been booked to write down Page 65 of 79

167:06 why it is this balance 167:59 167:07 that you can pull three different and the offsetting debit was booked to 168:01 167:09 accounts receivables contingency 168:02 167:10 and have three different account as this is a material adjustment i just 168:04 167:12 receivable amounts reported wanted to address some likely questions 168:06 167:14 um and i am getting some feedback uh but that could come out of this 168:09 167:16 i can confirm that um did the send city spend 109 000 out 168:10 167:20 the accounts receivable account that we of contingency 168:12 167:21 are using now is the correct one because no we did not lay any out any actual 168:14 167:23 i have tied out the activity cash 168:16 167:24 for the last couple of fiscal years our checking account has not been 168:18 167:25 through this report exactly and it ties affected rather this is an adjustment 168:20 167:28 out down of an asset called accounts 168:21 167:29 did the city lose money no again no cash receivable 168:25 167:30 outlay related to this adjustment on our balance sheet why were accounts 168:27 167:34 really what was going on is this higher receivable so high 168:29 167:35 accounts receivable balance made our great question i mean just provide the 168:31 167:37 unassigned fund balance number of different reports on accounts 168:33 167:39 look higher than it was so with this receivable 168:35 167:40 adjustment our undesigned fund balance in reviewing the reporting that was used 168:37 167:42 is more accurate to reconcile this 168:38 167:43 again we are looking to close the year account in the past i identified that 168:41 167:46 pretty close to the 16.67 application of 168:44 167:47 target on unassigned fund balance versus credit was not counted towards the 168:47 167:49 the fiscal year 2020 budget receivables balance 168:49 167:50 so this adjustment isn't significantly as a result the accounts receivable 168:51 167:52 impacting account was consistently being inflated 168:53 167:54 our uh work towards that goal by manual adjustments 168:56 167:56 finally uh could this happen again and i have reached out to munis to ascertain 168:59 167:58 the simple answer is no Page 66 of 79

169:00 budget um i have detailed the proper way to 170:10 169:03 due to coven 19 uh certain amounts reconcile accounts receivable 170:13 169:05 appropriated for citizen recognition in our monthly reconciliation procedure 170:15 169:07 miscellaneous expense and training were manual including screenshots and 170:17 169:09 not expended identifying the correct reports to use 170:19 169:11 penny tax right on target uh federal in our financial software 170:22 169:13 assistance includes fifteen thousand this document will act as a guide to 170:24 169:15 seven hundred and seventy five dollars ensure accounts receivable 170:25 169:17 not budgeted uh we are using this receivable balances tied or receivables 170:28 169:19 account to track qualified fema expenses reporting correctly in the future 170:30 169:22 related to the copa 19 furthermore i have created a secondary 170:32 169:25 emergency and pandemic reimbursement is account for manual 170:35 169:26 expected in fiscal year 2021. end-of-year receivable adjustments to 170:38 169:28 the finance department came in on target meet modified approval standards 170:42 169:30 buyer and ambulance came in one percent this ensures that billing receivables 170:44 169:32 over budget will always tie to the general ledger 170:46 169:35 a number of encumbrances have not been accounts receivable balance 170:48 169:38 properly cleared finally general billing accounts 170:49 169:40 finance department is struggling with receivable reconciliation has been 170:51 169:42 the staffing levels added to our internal control narratives 170:53 169:44 we are working actively to correct those which are reviewed with the auditors on 170:54 169:46 items additionally holiday pay was not an annual basis 170:57 169:47 properly budgeted in fiscal year 2020 and it has been scheduled to be 170:59 169:49 we've discussed this item in the past completed orally 171:01 169:51 that was corrected for fiscal year 2021. as this is a significant item were there 171:05 169:53 benefits came in two percent over budget any additional council questions on this 171:08 169:55 uh when specific adjustment 171:09 170:02 budgeting benefits for fiscal year 2020 okay not seeing anything i'll continue 171:12 170:06 our retirement contributions on overtime uh council uh council came in 30 under 171:14 170:09 pay were not Page 67 of 79

171:15 under budget um many budget lines forecasted into our budgeted amount for 172:18 171:19 related to pro programming costs employer contributions to maine state 172:20 171:21 unfortunately were not fully utilized pension and to fica this was correct in 172:22 171:24 after programming was shut down due to the fiscal year 2021 budget 172:24 171:27 coping 19 and these savings are the human resources department has come 172:26 171:29 offset by lots of reparation fees on the in on target 172:28 171:31 revenue side information technology came in one 172:31 171:33 planning and economic development came percent under budget 172:33 171:34 in on target significant funds uh significant funds have been 172:35 171:36 encumbered here as well encumbered these are to purchase 172:37 171:38 for several significant projects in additional equipment and software 172:39 171:39 fiscal year 2021 licenses to support 172:41 171:41 most notably the comprehensive plan remote work made necessary by the kobe 172:43 171:43 update completion of the zoning 19 pandemic 172:45 171:46 ordinance revision insurance came in 26 under budget uh 172:46 171:48 and a review of traffic impact and other significant 172:49 171:50 fees finance worked with our partners at 172:50 171:52 the police department came in 4 under paquin and carroll 172:53 171:54 budget to properly allocate insurance premiums 172:54 171:56 there were several positions open between the city 172:55 171:57 throughout the year um school and ellis fund and water resource 172:58 172:00 some of those savings have been recovery department 172:59 172:01 reutilized to meet departmental needs the city have been paying an inflated 173:01 172:03 otherwise elsewhere with approval portion of the insurance premiums 173:04 172:05 from the administrator and council leading to significant cost over rents 173:08 172:07 however the department will still net in the last couple of years 173:10 172:09 significantly under budget this was also corrected for the fiscal 173:13 172:11 public works came in three percent under year 2021 budget parks and recreation 173:15 172:14 budget work in the spring was slowed by came in three percent 173:17 172:15 reduced staffing levels Page 68 of 79

173:19 various areas i minimized the risk of 174:43 173:24 having someone in-house that could maybe school budget right on target 174:46 173:27 do a lot of this stuff the solicitor even 17 174:48 173:30 internally and then over budget uh planning and economic 174:51 173:34 where it needs to go out for review from development to move as many of these 174:55 173:36 tiff council or whatever the bulk of the solutions 174:57 173:38 heavy lifting's already been done inside agency and to qualify tip districts 175:00 173:41 at a lower cost than paying an outside however this budget still came in high 175:02 173:45 firm to do that of our um partners uh 175:04 173:49 um it's an interesting question i would and some of our other lawyer law firms 175:07 173:51 defer to the city administrator on that this year 175:09 173:53 one support target transfers were 16 175:13 173:57 i wanted to bring it up because it seems over valuations came in higher than 175:16 174:00 like i anticipated when the budget was approved 175:16 174:03 i know we're over budget this year but this isn't really an over budget because 175:19 174:06 to me i would think and maybe councilor of course the just transfer amounts are 175:22 174:07 copeland could chime in since she works set by the assets are 175:25 174:09 for a law firm not appropriated by council 175:26 174:12 that some of this could probably be done and now i'm going to move over to the 175:29 174:14 in-house revenue side 175:30 174:15 for a lesser cost than what we're paying finance director salus there is a 175:32 174:18 outside contractors question from councilman 175:34 174:20 thank you well if i were to weigh in i thorne uh yes glennis are we at a point 175:37 174:25 would say that with our solicitor expenses 175:39 174:29 counselor copeland counselor copeland overall where we should maybe 175:40 174:32 please counselor johnson had his hand up be looking at having an in-house 175:42 174:34 first solicitor 175:45 174:37 councilor johnson thank you uh i would because of the breadth and depth of 175:47 174:40 just say that everything we're putting out in all the 175:48 174:41 we've we've explored this in the past Page 69 of 79

175:50 negotiations that's all specialized probably before 176:57 175:51 anyway so that's still going to happen maybe five years ago um 177:00 175:55 i don't know i don't know about that one maybe we could re-explore it but at that 177:03 175:57 thank you counselor copeland councilor time it didn't 177:06 175:58 johnston appear as though it would be more cost 177:08 176:01 i think i just left the hand up oh effective to have 177:11 176:02 sorry uh any uh any further discussion in-house and it would be 177:16 176:05 uh if not uh finance director silas hard to find an attorney you know that 177:18 176:08 please continue has the experience that would 177:20 176:10 all righty thank you so moving on to the probably want to work for those wages 177:23 176:11 revenue side we're thinking of that's what i recall 177:24 176:14 um building rentals came in 16 of our anyway 177:28 176:15 forecasts uh building rental fees are thank you thank you councilor johnston 177:30 176:16 now actually being built councillor copeland 177:32 176:20 uh by the finance department and so i would just say that we have a lot of 177:34 176:21 we're booking that revenue as we bill it specialized needs 177:37 176:23 uh the city clerk fees three percent um and we have uh a city solicitor with 177:40 176:27 under forecast with general knowledge of our community 177:41 176:31 so with city hall close to the public um and i've asked in the past to see the 177:43 176:34 public um legal bills to see 177:44 176:36 certain city clerk services were not what it is that we're doing and i i've 177:46 176:38 available so you know never gotten them 177:48 176:39 it's not surprising the revenues came in so it's hard to say i mean if it's a lot 177:50 176:43 a little bit soft of just 177:51 176:43 not all of those clerk fees aren't general stuff looking at contracts and 177:53 176:45 necessarily things like that but when you get into 177:55 176:47 um items that people have to get a tips when you get into employment when 177:57 176:50 deadline you you know 177:58 176:51 like you would with vehicle registration get into uh you know labor 178:01 176:55 foot enforcement fees were actually 34 Page 70 of 79

178:04 penalties over forecast so building and 179:09 178:06 and liens were delayed during quarantine construction activity remained very 179:11 178:08 so again not surprising that this item strong through the spring even through 179:13 178:09 came in a little bit soft quarantine 179:15 178:11 firing ambulance transfer revenues 42 code enforcement benefits from the long 179:18 178:12 under forecast development timeline 179:20 178:14 uh we've had some issues with delays and for a new development as well as 179:22 178:18 payments for medicare a flurry of home improvement projects 179:23 178:20 along with reduced demand for ambulance during foreign 179:25 178:23 services during the warranty communication cable fees are currently 179:27 178:25 period and so we had to 20 179:31 178:26 we had to cut off transfers from the under forecast typically we do book the 179:33 178:30 ambulance fund fourth quarter 179:35 178:31 because those revenues needed to be um and typically we do receive that 179:37 178:33 replenished within that fund payment within 60 days of the close of 179:40 178:35 interest earnings came in 39 over the fiscal year so i am anticipating 179:43 178:37 forecast we had another amazing year that we'll see the balance of these 179:45 178:38 with interest earnings the repo market funds before i close the books 179:47 178:42 was very strong federal assistance uh there was um 179:48 178:47 um our cash position was higher than 1346 that's booked as a negative number 179:50 178:50 anticipated just due to the timing of those are just a couple more expenses 179:52 178:52 expenditures most of them related to the schema qualified expenses they were 179:54 178:54 new public works facility booked to revenue and error that's why 179:57 178:56 that resulted in surplus interest it's showing as a negative revenue 179:58 178:58 earnings of 115 uh we're looking we're planning to 180:00 179:00 575 since then unfortunately reclass those 180:05 179:02 uh interest rates have fallen uh finance fees and penalties came in 180:07 179:04 precipitously seven percent 180:08 179:05 they went from over two percent uh in under forecast late payment interest 180:10 179:08 the first part of fiscal year 2020 to Page 71 of 79

180:13 on the other hand 69 less than 0.2 percent as of june 181:14 180:17 over forecast so similar to code so we may need to consider some 181:16 180:19 enforcement strong development alternatives for earning interest 181:18 180:21 interest in saco tight cost recovery revenues 181:20 180:22 procedure established um in fiscal year 2021. uh it's not 181:22 180:25 between finance and planning and something that the city would of course 181:24 180:26 economic development have been strong rush into 181:25 180:27 revenue performance and and there are a lot of restrictions 181:27 180:29 even through the spring when things were from the state of maine in terms of 181:29 180:30 things slow down a bit what our options even are for earning 181:32 180:32 the police department fees and revenues money on our 181:34 180:34 58 on our assigned and undefined fund 181:35 180:36 under forecast this loss in revenue is balances but if we want to continue to 181:37 180:38 offset by savings on the expense side have strong interest earnings i think 181:39 180:40 and the police department we're going to have to look to be a 181:41 180:41 the most significant piece of this is little bit more creative 181:42 180:44 actually reduced uh revenue related to parks and recreation fees 23 under 181:44 180:47 the open and dea forecasts 181:46 180:48 position which is typically funded by again recreational programming was 181:49 180:50 the state of maine when it is filled unfortunately largely cancelled in the 181:53 180:52 public works revenues this is mostly spring due to cover 19. 181:55 180:55 vehicle excise is there has been a small summer camp and 181:57 180:57 three percent over forecast this was some recreational activities 181:59 180:58 maybe a bit of a surprising result in the summer but very limited and 182:02 181:02 given that city hall was close to the we collect most of our fees for summer 182:03 181:04 public recreation 182:05 181:06 the city does have the ability to book in the spring and so our fees came in 182:07 181:09 excise pretty low 182:08 181:11 fees that were due in the spring when planning and economic development fees 182:11 181:12 city hall was closed to fiscal year 2020 Page 72 of 79

182:14 expense line so they can so we'll be doing that 183:15 182:16 purchase replacement vehicles and exercise in the next couple of weeks um 183:17 182:19 equipment so 183:18 182:19 and then an unallocated is a similar this performance will actually be even 183:21 182:21 case where we just book a place on stronger 183:23 182:22 folder 10 000 for any found revenues however the finance department does have 183:26 182:24 that come in throughout the year a practice very conservative budgeting 183:28 182:26 so it is under forecast but that's not a revenues where we typically take the 183:31 182:28 significant finding last three years average 183:34 182:30 are there any questions on what i've and so that's benefiting the city in 183:38 182:33 presented this case because even though 183:45 182:35 finance director salus what was the excise revenues were soft we still came 183:47 182:37 overlay just out of curiosity in under budget 183:50 182:40 um i do not have that number handy but i real and personal property taxes were 183:54 182:42 can provide it i can provide it to three percent over budget 183:56 182:44 councils and follow up um there was a strong overlay in fiscal 183:57 182:46 thank you year 2020 184:03 182:47 any further questions for finance uh personal real estate tax revenues 184:04 182:49 director sales were 184:12 182:50 finance director silas thank you for due uh before quarantine began 184:13 182:53 joining us great presentation as always so those two things combined together 184:16 182:55 thank you so much i appreciate your time have meant that we were able to collect 184:19 182:57 moving on to item c the unaccepted our whole amount 184:21 182:59 portion of barrier road follow-up sale of city assets um it's 90 184:32 183:02 city administrator kane rath will we be under forecast i mean we budget 184:33 183:04 hearing from basically a placeholder 10 000 184:35 183:06 yourself planner prescott amount here um in most cases where city 184:38 183:10 or code enforcement director lambert on assets were sold departments 184:41 183:11 this have booked them as a credit in their 184:43 183:13 we do have uh city planner or former Page 73 of 79

184:45 with that is any questions city planner emily kopreska 186:12 184:47 update again tonight uh it's just i believe available i think pat fox is 186:16 184:49 uh an update from uh also available 186:23 184:50 councilman yes thank you mayor for questions our public works director 186:26 184:53 uh pat i had a question i was reading um i know uh dick lambert code 186:30 184:56 the planning board enforcement director 186:33 184:57 packet this week with regard and i came did have another meeting tonight i know 186:37 184:59 across the section about private roads he's tuning in but i'm not sure if that 186:41 185:00 and in there they reference a 40 foot other meeting is over or not yet so we 186:44 185:02 width should have 186:44 185:03 in the newsdoor document a few people available to answer any 186:48 185:05 says the 50 foot questions or give guidance 186:54 185:12 in a there's the counselor johnson thank you um 186:58 185:15 republic versus city unfortunately mr mayor and council i've 187:01 185:17 what's the requirement got to head off to work 187:07 185:19 um well councilman i'm not um i did just want to say 187:10 185:22 uh as familiar with every detail of the that well before i leave i just as part 187:13 185:25 private road of the council discussion we're showing 187:14 185:27 uh ordinance as i am the public road this myth i just wanted to thank 187:16 185:29 obviously but i think when you look at emily cole prescott for her time as a 187:18 185:31 what fits within the 50-foot city planner 187:20 185:33 right-of-way of a public road um i mean i thought she did a phenomenal 187:22 185:35 um you're trying to accommodate all of job so i just wanted to 187:24 185:37 the major utility lines do that out put that out publicly um 187:26 185:40 um including you know recent gas and i wish you could save this 187:28 185:42 expansion or any future utility that discussion i'm gonna listen on my phone 187:30 185:44 could end up underground but i gotta head out so have a good 187:32 185:46 uh you have sidewalks you tend to have night 187:35 185:47 more fire hydrants um have a good evening councilor johnson 187:38 186:08 public roads tend to be higher speed Page 74 of 79

187:40 city administrator kanras than private roads so you're trying to 188:55 187:42 thank you mr mayor just to first recap accommodate pedestrian separation so you 188:57 187:44 on the keep maine you'll 188:58 187:45 healthy program award as i reported last create esplanade so you just tend to use 189:01 187:47 time we were awarded up the 50 foot width a lot quicker with 189:03 187:49 uh around 116 thousand dollars uh 116 a public road 189:07 187:50 735 dollars we have now um so i anticipate i i expect that 189:10 187:54 submitted uh invoices for reimbursement that's where that 189:12 187:55 of expenses already made covering june came from originally okay um so any 189:14 187:58 8th through july 31st the amount of 57 public street we typically look for it 189:18 188:00 834 and this is on a rolling monthly could be 50 feet 189:20 188:02 basis that invoices that way everything is a standard width 189:21 188:03 are uh submitted uh there is a round two as you work down through and you don't 189:24 188:05 of funding as i'm sure you're aware have as many encroachments on the public 189:26 188:06 um the one piece with this though that way of 189:28 188:07 this round is given fences trees other visual obstructions 189:30 188:11 to communities or municipalities um and whatnot 189:33 188:11 that uh did not receive any funding in and you have room for future expansion 189:36 188:15 the first round so thank you so much 189:37 188:20 because we did our i think our award is any further questions 189:39 188:27 going to be thank you director fox code enforcement 189:40 188:29 quite a bit less around two and so far officer lambert 189:43 188:31 at least preliminarily we've received and emily cole prescott for joining us 189:45 188:33 about 6790 this evening 189:48 188:36 so far for round two and i'll have more i don't think there's any further 189:50 188:38 updates on this questions at this time 189:51 188:43 going forward uh signs as you know we've so we will move on to the next agenda 189:55 188:46 ordered and placed signs of the beast item 189:58 188:47 beach promoting which is administrative update item 11 189:59 188:50 social distancing and mask wearing while Page 75 of 79

190:01 friday on walkways 190:57 190:03 february i'm sorry september 4th 2020 to they are now in place we will continue 191:01 190:05 make the november ballot to add more 191:03 190:06 we do have an rfp out for the sako iowa as needed and as appropriate we've also 191:06 190:08 multimodal bridge concept plan ordered signs 191:08 190:10 the city of saco is seeking proposals stating dogs are not allowed on playing 191:10 190:11 from qualified firms to create a fields and placed on that 191:12 190:13 feasibility and concept plan a whole number of fields listed here in 191:14 190:15 for a multi-modal bridge across osaka my report 191:16 190:17 river and scenic falls these signs the placement is now 191:18 190:19 parallel to the railroad tracks between underway there are some locations that 191:20 190:21 saco and biddeford will require uh dick stay 191:21 190:22 this bridge will be an extension of the to place the signpost so those are 191:22 190:26 sacco biddeford riverwalk trail underway 191:24 190:27 connecting the saco transportation as we talked about at a future meeting 191:26 190:30 center we will discuss 191:26 190:31 to the planned pearl street riverfront more um the dogs under voice command and 191:28 190:34 district in biddeford what 191:30 190:35 it will accommodate pedestrians and exactly is laid out in our ordinance a 191:32 190:38 bicyclists and possibly sport reminder on elections nomination papers 191:34 190:40 transit shuttle service between stock are now available 191:36 190:41 and biddeford completing this bridge is for the school board seats awards two 191:38 190:43 a major step in creating a four and six which will be on the 191:39 190:45 transit-oriented development hub in saco november third general election ballot 191:41 190:47 and biddeford candidates are required to obtain 35 191:42 190:49 as part of regional efforts supported by signatures of registered voters in their 191:44 190:51 pax respective awards 191:45 190:52 bsob transit and nepa as well as private uh nomination papers will be due back to 191:48 190:54 development partners the city clerk's office no later than 191:50 190:56 the proposed bridge is intended to be an Page 76 of 79

191:52 the exact iconic destination for the region 192:56 191:53 coordinates or anything but this is um supporting transportation 192:58 191:55 these are this was a and recreation in the robust downtowns 193:00 191:57 fun grant and mill districts in sacramento 193:04 191:59 um discussed and planned with a variety biddeford 193:05 192:00 of partners all proposals should be received by 11am 193:07 192:02 so uh we can happy to get you more on tuesday september 1st 193:08 192:04 information any questions please direct them to 193:10 192:06 zach uh all right well and um jessa berna who is our economic 193:14 192:08 i'm just curious i mean we've been development specialist by emailing her 193:16 192:10 looking at at jberna at sacromaine.org 193:19 192:14 a a bridge from saku island lastly an update on our annual report 193:23 192:16 over by the finishing touches are being placed on 193:26 192:17 riverwalk and developing all that and um this document and we will have it ready 193:30 192:19 this seems i for council presentation 193:33 192:21 i'm on the parks and uh at our next meeting that's all i have 193:37 192:23 rec advisory board i'm on the thank you happy to take 193:39 192:24 conservation commission first i'm any questions thank you city 193:40 192:27 hearing of this one administrator kanrath any questions for 193:44 192:28 uh happy to speak of the planning and city administrator 193:45 192:31 development counselor called thank you mr mayor 193:47 192:35 more information or perhaps even have a um mr cameron i um 193:49 192:39 meeting or bring them to a future i i can't get where this bridge 193:50 192:43 council meeting for is going to be can you help me 193:52 192:45 a conversation understand what that is 193:58 192:47 okay because i i i'm feeling blindsided um you know i cannot really but if you'd 194:02 192:49 this hasn't been vetted through any of like we can have a uh 194:03 192:51 our an update maybe with jessa that a future 194:04 192:53 it hasn't been an idea that's been mean to explain more detail i don't have 194:05 192:55 pushed from any of our committees Page 77 of 79

194:08 when that develops south walnuts was um i don't know we've had other ideas we 195:14 194:12 being developed and it wasn't and then had uh the idea about the uh 195:16 194:16 administrator sutherland diverted it to continuing the eastern trail along the 195:19 194:18 uh um 195:20 194:19 over there and when that didn't happen the railroad lines over there so we've 195:24 194:21 he did something else but i don't even had some other ideas and uh 195:26 194:24 know it i don't know how this one got through 195:27 194:26 i'm not doing any diverting without 195:30 194:28 you i'm talking about your predecessor talking to the committees and listening 195:35 194:30 i think that the the the plan has come to 195:38 194:31 uh through the saco main street and their suggestions about the other two 195:41 194:33 through economic development ideas already out there 195:42 194:36 uh and that's why i think city counselor copeland i i think that as the 195:44 194:38 administrator kanrath is city administrator alluded to this is uh 195:48 194:40 you know his idea to bring in economic in 195:50 194:41 development to talk about exactly how relation to the sewell grant monies that 195:52 194:44 this came about and answer some of those sacco main street applied for 195:55 194:46 pertinent questions you have at the next uh and was re was awarded uh 195:57 194:49 council meeting makes sense the the certain amount of money uh for a 196:00 194:52 thank you pedestrian bridge 196:03 194:53 believe that we haven't vetted it that was originally talked about going 196:04 194:55 through our committees underneath 196:06 194:57 honestly council this this i think was uh the the current bridge that would 196:08 195:00 already in the works before my time here connect 196:10 195:01 so i'm not even i know what you mean the one over by uh 196:11 195:04 100 up to date on this um by 196:14 195:04 my job tonight is i want to make sure to by run of them yeah yeah right right 196:15 195:08 publicly announce the rfp but that was originally supposed to go 196:17 195:10 uh project but maybe we'd all uh across to the riverside wall 196:22 195:12 maybe we'd all benefit from having Page 78 of 79

196:23 our community and uh be well and stay another session on on this topic 198:18 196:25 safe please any further questions for 198:20 196:30 take care city administrative camera 198:48 196:38 you brian thank you very much 196:41 with that we are up to item 12 council 196:44 discussion in common 196:46 any council discussion and comment 196:49 there's been quite a lot tonight 196:56 any further 197:06 okay see no further discussion and 197:10 comment 197:12 we are bypassing items 13 and 14 as 197:15 there's no executive session on tonight 197:17 so with that brings us to item 197:21 to adjourn 197:30 discussion roll call vote council archer 197:34 hi council of purdy 197:40 counselor gun yes 197:43 copeland 197:46 minthorn councilman mcphail 197:49 yes and council uh 197:52 the motion passes uh six zero and one 197:57 uh with uh counselor johnston not here 198:00 tonight 198:01 uh or not here at this moment so six 198:04 zero will be the official rule 198:07 uh with that i want to thank everybody 198:09 for your work tonight 198:11 and and uh your diligence on behalf of 198:15 Page 79 of 79