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MINUTES of COUNCIL MEETING Held at the COUNCIL CHAMBERS, MEEKATHARRA on SATURDAY 22 JULY 2017 COMMENCED at 9:30 AM

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MINUTES of COUNCIL MEETING Held at the COUNCIL CHAMBERS, MEEKATHARRA on SATURDAY 22 JULY 2017 COMMENCED at 9:30 AM SHIRE of MEEKATHARRA MINUTES of COUNCIL MEETING held AT THE COUNCIL CHAMBERS, MEEKATHARRA on SATURDAY 22 JULY 2017 COMMENCED AT 9:30 AM MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON SATURDAY 22 JULY 2017 Page 1 1 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS ........................................ 2 1.1 DECLARATION OF OPENING ............................................................................................ 2 1.2 DISCLAIMER READING ..................................................................................................... 2 2 RECORD OF ATTENDANCE/ APOLOGIES/ APPROVED LEAVE OF ABSENCE.................. 2 3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE................................. 2 4 PUBLIC QUESTION TIME ............................................................................................................. 2 5 APPLICATION FOR LEAVE OF ABSENCE ................................................................................ 2 6 CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS ................................................... 3 6.1 ORDINARY COUNCIL MEETING HELD 24 JUNE 2017.................................................. 3 6.2 HEALTH BUILDING & TOWN PLANNING COMMITTEE MEETING HELD 24 JUNE 2017 ........................................................................................................................................... 3 7 PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS ....................................... 3 8 ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION ..................... 3 9.1 OFFICERS MONTHLY REPORTS .......................................................................................... 4 9.1.1 WORKS & SERVICES MANAGER’S REPORT – JUNE 2017 ....................................... 4 9.1.2 AIRPORT MANAGER’S REPORT – JUNE 2017 ........................................................... 5 9.1.3 YOUTH AND RECREATION SERVICES REPORT – JUNE 2017 ................................ 7 9.1.4 RANGER’S REPORT – JUNE 2017 ................................................................................ 8 9.1.5 STATUS REPORTS ........................................................................................................... 9 9.2 FINANCE ................................................................................................................................ 13 9.2.1 MONTHLY FINANCIAL REPORT PERIOD ENDED 30 JUNE 2017 ........................ 13 9.2.2 OUTSTANDING DEBTORS ........................................................................................... 34 9.2.3 LIST OF ACCOUNTS ENDED JUNE 2017 ................................................................... 39 9.2.4 EXEMPTION ON MRAC RATES ................................................................................... 45 9.3 ADMINISTRATION ................................................................................................................. 52 9.3.1 ELECTION 2017 – POSTAL / IN PERSON ELECTION ............................................... 52 9.3.2 FREEDOM OF INFORMATION STATEMENT ............................................................ 55 9.4 COMMUNITY DEVELOPMENT ......................................................................................... 65 9.4.1 MIDWEST COMMUNITY EMERGENCY SERVICES MANAGER PROGRAM ....................................................................................................................... 65 9.4.2 PROSPECTING LICENCE P51/3009 – ANGELO MICHAEL LEVISSIANO .............. 71 9.4.3 DEDICATION OF PROPORTIONS OF LAND - GREAT NORTHERN HIGHWAY ....................................................................................................................... 76 9.4.4 DEDICATION OF PORTION OF UNALLOCATED CROWN LAND – GREAT NORTHERN HIGHWAY .................................................................................. 83 9.4.5 RENTAL AGREEMENT LOT 338 MAIN STREET MEEKATHARRA ABORIGINAL REFERENCE GROUP ........................................................................... 90 9.4.6 MEEKATHARRA MEMORIAL SWIMMING POOL MANAGEMENT CONTRACT ..................................................................................................................... 94 9.6 WORKS AND SERVICE ..................................................................................................... 115 9.6.1 MT CLERE ROAD – HEAVY HAULAGE ................................................................... 115 9.7 CONFIDENTIAL ITEMS........................................................................................................ 123 10 NEW BUSINESS OF AN URGENT NATURE ................................................................... 124 10.1.1 WANDRRA – FLOODING IN WA AGRN 743 COMMENCEMENT OF WORKS .......................................................................................................................... 124 11 ELECTED MEMBERS MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN .. 125 12 CLOSURE OF MEETING ........................................................................................................... 125 MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON SATURDAY 22 JULY 2017 Page 2 1 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS 1.1 DECLARATION OF OPENING The Shire President, Cr NL Trenfield declared the meeting open at 9:30am. 1.2 DISCLAIMER READING No responsibility whatsoever is implied or accepted by the Shire of Meekatharra for any act, omission or statement or intimation occurring during this Meeting. It is strongly advised that persons do not act on what is heard at this Meeting and should only rely on written confirmation of council’s decision, which will be provided within fourteen (14) days of this Meeting The Shire President, Cr NL Trenfield, read the disclaimer out loud. 2 RECORD OF ATTENDANCE/ APOLOGIES/ APPROVED LEAVE OF ABSENCE Members Cr NL Trenfield Shire President Cr PS Clancy Deputy Shire President Cr HJ Nichols Cr DK Hodder Cr PW Curley Staff Roy McClymont Chief Executive Officer Krys East Deputy Chief Executive Officer Geoff Carberry Community and Development Services Manager Apologies Cr AJ Binsiar Cr RK Howden Approved Leave of Absence Nil 3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE Nil 4 PUBLIC QUESTION TIME Nil 5 APPLICATION FOR LEAVE OF ABSENCE Moved: Cr PW Curley Seconded: Cr HJ Nichols That Cr AJ Binsiar be granted Leave of Absence for the 19 August 2017 and 16 September 2017 Ordinary Council Meetings. CARRIED 5/0 MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON SATURDAY 22 JULY 2017 Page 3 6 CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS 6.1 ORDINARY COUNCIL MEETING HELD 24 JUNE 2017 Council Resolution: Moved: Cr DK Hodder Seconded: Cr HJ Nichols That the minutes from the Ordinary Council Meeting held Saturday 24 June 2017 be confirmed. CARRIED 5/0 6.2 HEALTH BUILDING & TOWN PLANNING COMMITTEE MEETING HELD 24 JUNE 2017 Council Resolution: Moved: Cr PS Clancy Seconded: Cr HJ Nichols That the minutes from the Health Building & Town Planning Committee Meeting held Saturday 24 June 2017 be received. CARRIED 5/0 7 PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS Nil 8 ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION Shire President Cr NL Trenfield, Chief Executive Officer Roy McClymont and Acting Works and Service Manager Brett Edwards, met with Bucko from Patience Bulk Haulage Pty Ltd and Rob Carmada from Three Oceans Maritime 5 July 2017. Works Group meeting was held 6 July 2017. Chief Executive Officer, Roy McClymont attended the Human Services and Provider Group Meeting 12 July 2017. Community and Development Services Manager, Geoff Carberry and Chief Executive Officer, Roy McClymont met with Greg Thorne Regional Executive Director for the Department of Education and Emma Cooke Acting Principal at Meekatharra District High School on 19 July 2017. Works Group Meeting was held 20 July 2017 Chief Executive Officer, Roy McClymont advised that our new Works and Services Manager Doug Davey will commence work 24 July 2017. MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON SATURDAY 22 JULY 2017 Page 4 9 REPORTS OF COMMITTEES AND OFFICERS 9.1 OFFICERS MONTHLY REPORTS 9.1.1 WORKS & SERVICES MANAGER’S REPORT – JUNE 2017 Road Maintenance and Grading Maintenance grading has been completed for the remainder of Landor Road, Northampton Grader Hire has completed maintenance grading works on Neds Creek Road. Construction Work The construction crew have relocated to commence the business case works at around SLK 67 Landor Road. Subbase material has been pushed up. Gravel has been located with staff waiting on clearances to gain access to this material. The design for the first 2km has been completed and is pegged on site. The two floodways at SLK 30 and SLK 33 Ashburton Downs Meekatharra Road have been completed and the road is now open to traffic. Flood Damage Repairs Opening up works have been completed on Neds Creek Road. Town Maintenance-Monthly Report Finishing 18th July 2017 Smashed glass strewn across roadways, graffiti to town signs, buildings, lamp posts, footpaths and Peace Gorge has continued and is taking up a considerable amount of time to remove. Sweeping of Main St was completed in accordance with Council’s directive. Heritage Trail maintenance and Boardwalks repaired, pruning of bushes undertaken, spraying and mowing carried out. Weed spraying is currently being carried out. Mowing has taken placed around town. A dead tree in the consultants quarters block has been taken down. Weeding of old Meekatharra cemetery has been completed. Officers Recommendation
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