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Agenda for the Ordinary Meeting of the Murchison Shire Council

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Agenda for the Ordinary Meeting of the Murchison Shire Council Agenda for the Ordinary Meeting of the Murchison Shire Council, To be held in the Council Chambers, Carnarvon Mullewa Road, Murchison, On Friday 19th February 2016, commencing at 10.00 am. Agenda – 19 February 2016 - Page 2 - TABLE OF CONTENTS 1. DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS ................................ 3 2. RECORD OF ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE ............................... 3 3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ..................... 3 4. PUBLIC QUESTION TIME ............................................................................................... 3 4.1 Standing Orders .................................................................................................. 3 5. NEXT MEETING............................................................................................................... 3 6. APPLICATIONS FOR LEAVE OF ABSENCE .................................................................. 3 7. NOTICE OF ITEMS TO BE DISCUSSED BEHIND CLOSED DOORS ........................... 3 8. CONFIRMATION OF MINUTES ...................................................................................... 3 8.1 Ordinary Council Meeting – 17 December 2015 ................................................. 3 8.2 Audit Committee Meeting – 17 December 2015 ................................................. 4 8.3 Special Council Meeting – 5 February 2016 ...................................................... 4 9. ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION .................... 4 10. PETITIONS/DEPUTATIONS/PRESENTATIONS/SUBMISSIONS .................................. 4 11. ACTION LIST ................................................................................................................... 4 12. DISCLOSURE OF INTERESTS ....................................................................................... 6 13. REPORTS OF OFFICERS ............................................................................................... 6 13.1 Monthly Plant Report – Works Supervisor ......................................................... 6 13.2 Works Report – Works Supervisor 12/12/2015 – 13/02/2016 ............................ 7 14. ANNOUNCEMENTS CONCERNING MEETINGS ATTENDED ....................................10 14.1 Shire President ..................................................................................................10 14.2 Councillors .........................................................................................................10 15. REPORTS OF COMMITTEES .......................................................................................10 16. FINANCE ........................................................................................................................10 16.1 Financial Activity Statements December 2015 ..................................................10 16.2 Financial Activity Statements January 2016 .....................................................12 16.3 Accounts Paid During December 2015 .............................................................13 16.4 Accounts Paid During January 2016 .................................................................15 16.5 Temporary Transfer of Funds from Reserve for Flood Damage Works ...........16 17. DEVELOPMENT ............................................................................................................17 17.1 Mt Augustus Paraburdoo Road Re-alignment & Upgrade ................................17 17.2 Buy Local – Regional Price Preference Policy ..................................................19 17.3 Shire of Dalwallinu’s Proposal to Transfer part of Payne’s Find and Adjacent Pastoral Stations from the Shire of Yalgoo to the Shire of Dalwallinu .............................................23 18. ADMINISTRATION .........................................................................................................24 18.1 Road Inspection ................................................................................................24 18.2 Election of Committee and Working Group Community Members ...................25 At the December Meeting, Council decided to form a Bridge Opening Committee and decided on the following members: ............................................................................................................26 18.3 Request for Donation – Mid West Group of Affiliated Agricultural Societies ....28 18.4 Nominations for the Mid West Development Commission Board of Management 29 18.5 Disability Access and Inclusion Plan .................................................................30 18.6 WALGA State Council Visit to the Murchison Zone ..........................................31 19. NOTICE OF MOTION ....................................................................................................33 19.1 Volunteer Appreciation Award ...................................................................................33 20. CEO ACTIVITY REPORT ..............................................................................................34 21. URGENT BUSINESS .....................................................................................................35 22. ITEMS TO BE DISCUSSED BEHIND CLOSED DOORS ..............................................35 22.1 CEO Annual Performance Review Process .....................................................35 23. MEETING CLOSURE .....................................................................................................36 Agenda Ordinary Council Meeting - 19 February 2016 Agenda – 19 February 2016 - Page 3 - 1. DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS 2. RECORD OF ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE 3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE Nil. 4. PUBLIC QUESTION TIME 4.1 Standing Orders Council Decision: Moved: Councillor Seconded: Councillor That the following Local Law-Standing Orders 2001 be stood down: 8.2 Limitation on the number of speeches 8.3 Duration of speeches Carried For: Against: 5. NEXT MEETING The next meeting is scheduled for 18 March 2016. 6. APPLICATIONS FOR LEAVE OF ABSENCE 7. NOTICE OF ITEMS TO BE DISCUSSED BEHIND CLOSED DOORS There is one item to be discussed behind closed doors pursuant to s 5.23 (2) (a) of the Local Government Act 1995 – a matter affecting an employee or employees – CEO Annual Performance Review Process 8. CONFIRMATION OF MINUTES 8.1 Ordinary Council Meeting – 17 December 2015 Background: Minutes of the Ordinary Meeting of Council have previously been circulated to all Councillors. Recommendation: That the minutes of the Ordinary Council meeting held on 17th December 2015 be confirmed as an accurate record of proceedings. Voting Requirements: Simple majority Council Decision: Moved: Councillor Seconded: Councillor Carried/Lost For: Against: Agenda Ordinary Council Meeting - 19 February 2016 Agenda – 19 February 2016 - Page 4 - 8.2 Audit Committee Meeting – 17 December 2015 Background: Minutes of the Audit Committee meeting have previously been circulated to all Councillors. Recommendation: That the minutes of the Audit Committee meeting held on 17th December 2015 be confirmed as an accurate record of proceedings. Voting Requirements: Simple majority Council Decision: Moved: Councillor Seconded: Councillor Carried/Lost For: Against: 8.3 Special Council Meeting – 5 February 2016 Background: Minutes of the Special Meeting of Council have previously been circulated to all Councillors. Recommendation: That the minutes of the Special Meeting of Council held on 5th February 2016 be confirmed as an accurate record of proceedings. Voting Requirements: Simple majority Council Decision: Moved: Councillor Seconded: Councillor Carried/Lost For: Against: 9. ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION 10. PETITIONS/DEPUTATIONS/PRESENTATIONS/SUBMISSIONS 11. ACTION LIST No Item Action Status 1 Establishment of Working Inaugural meeting held 24th September. Group New Committee Members Group for Accident established. elected Nov OCM - Cr Prevention. Emma Foulkes-Taylor is CEO to organise a phone conference for a the new Council Rep mutually suitable time in February/March along with the CEO. Community Nominee Jo Squires – 2 seats vacant, no applicants. Agenda Ordinary Council Meeting - 19 February 2016 Agenda – 19 February 2016 - Page 5 - 2 Community Project Officer Inaugural meeting held 24th September. Group Office Extension and pro- established. rata salaries & wages allowed for in 2015-16 CEO to organise a phone conference for a budget. mutually suitable time in February. New Committee Members elected Nov OCM - President Halleen and Cr E Foulkes-Taylor are the new Council Reps along with the CEO. Community Nominees Paul Squires and Frances Jones 3 Lawn Bowls Complete 4 Laundry and Complete Accommodation Units 5 Ballinyoo Bridge Tender Complete – Certificate of Practical Completion Issued. Waiting on final invoices. 6 Cemetery and Completion of the cemetery and names for the New CAG Committee Remembrance Walk remembrance walk. Community to be contacted Members elected Nov (walk) to suggest names for inclusion. OCM – President Halleen Community Advisory Group to advise Council on and Cr Whitmarsh are the these projects. Council Reps along with the CEO, Works CEO to organise a phone conference for a Supervisor and Gardener. mutually suitable time in February Community Nominees Nat Broad, Paul Lukitsh, Jo Squires 7 Review of Road Network Council to conduct a whole of shire road review. Ongoing. Undesignated Establish roads to be
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