Shire of Quairading Ordinary Council Meeting Agenda

st 31 May 2018 Page 2 of 273

Notice of Meeting

31st May 2018

Dear Councillors, The next Ordinary Meeting of Council will be held in the Council Chambers, 10 Jennaberring Road, Quairading, WA on Thursday 31st May 2018 commencing at 2pm.

Yours faithfully,

GRAEME A FARDON Chief Executive Officer

Disclaimer

Members of the public should note that in any discussion regarding any planning or other application that any statement or intimation of approval made by any member or officer of the Shire of Quairading during the course of any meeting is not intended to be and is not to be taken as notice of approval from the Shire of Quairading. No action should be taken on any item discussed at a Council meeting prior to written advice on the resolution of the Council being received.

Any plans or documents contained in this document may be subject to copyright law provisions (Copyright Act 1968, as amended) and the express permission of the copyright owner(s) should be sought prior to the reproduction.

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ITEM 1 OPENING & ANNOUNCEMENTS ...... 5 ITEM 2 ATTENDANCE AND APOLOGIES ...... 5 ITEM 3 PUBLIC QUESTION TIME ...... 6 ITEM 4 DEPUTATIONS / PRESENTATIONS / SUBMISSIONS ...... 6 ITEM 5 APPLICATIONS FOR LEAVE OF ABSENCE ...... 6 5.1 Application for Leave of Absence – Cr Stacey ...... 6 ITEM 6 DECLARATIONS OF INTEREST ...... 7 ITEM 7 CONFIRMATION OF MINUTES AND BUSINESS ARISING ...... 7 7.1 Confirmation of Minutes – 26th April 2018 ...... 7 7.2 Confirmation of Minutes – 22nd May 2018 ...... 7 7.3 Business Arising ...... 7 ITEM 8 MATTERS FOR CONSIDERATION – BUILDING AND TOWN PLANNING ...... 39 ITEM 9 MATTERS FOR CONSIDERATION – FINANCE & AUDIT ...... 40 9.1 Accounts for Payment – April 2018 ...... 40 9.2 Fund Balance Report – April 2018 ...... 48 9.3 Financial Information – Statements of Income and Expenditure for the Period Ending – 30th April 2018 ...... 60 9.4 Financial Statements – Variation to Budget by Percentage or Value – 30th April 2018 ...... 105 9.5 Review of Fees & Charges 2018/2019 ...... 111 9.6 Salaries and Allowances Tribunal (SAT) – Local Government CEO’s and Elected Members Remuneration ...... 120 ITEM 10 MATTERS FOR CONSIDERATION – GOVERNANCE & ADMINISTRATION ...... 162 10.1 WALGA – Notice of Annual General Meeting ...... 162 10.2 Community Services Review and Workforce Plan ...... 170 10.3 Bush Fire Advisory Committee Meeting Minutes – 12th April 2018 ...... 227 ITEM 11 MATTERS FOR CONSIDERATION – HEALTH AND BUILDING ...... 237 ITEM 12 MATTERS FOR CONSIDERATION – WORKS ...... 238 12.1 The Feasibility of Purchasing High pressure Culvert Cleaner Pump Unit ...... 238 ITEM 13 INFORMATION BULLETIN ...... 240 13.0 Information Bulletin – May 2018 ...... 240 13.1 Shire of Quairading / City of Melville Partnership ...... 242 13.2 Regional Cooperation ...... 243 13.3 Delegates’ Reports ...... 244 13.4 Report on Delegated Authority Exercised ...... 245 13.5 Manager of Health and Building Services – April 2018 ...... 246 13.6 Grants and Projects Officer’s Report – May 2018 ...... 248 13.7 Community Emergency Services Manager’s Report – May 2018 ...... 257 13.8 Manager of Works & Services Report – May 2018 ...... 259 Page 4 of 273

13.9 Economic Development Project Officer’s Status Report – May 2018 ...... 262 13.10 Roadswest Progress Reports for Contract No.1-17/18 and Contract No.2-17/18 ...... 266 13.11 2018 Regional Telecommunication Review – Hon Mia Davies MLA ...... 267 13.12 $2.5 million in community safety grants for Durack ...... 268 13.13 Quairading Community Resource Centre ...... 270 ITEM 14 URGENT COUNCILLORS’ BUSINESS ...... 271 ITEM 15 CONFIDENTIAL BUSINESS – AS PER LOCAL GOVERNMENT ACT S5.23 (2) ...... 272 ITEM 16 NEXT MEETING DATE ...... 273 ITEM 17 CLOSURE ...... 273

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SHIRE OF QUAIRADING

ITEM 1 OPENING & ANNOUNCEMENTS

The Shire President opened the Meeting at ______pm. “Before we start our Meeting, I would like to acknowledge that we are meeting on Noongar land and we pay respect to the original custodians…past, present and future and welcome you all here today for this Meeting”. Councillors are advised that Sergeant John Hancock has been invited to the Council Meeting to address Council on Police Issues. Consultant Marg Hemsley will apprise Council on the proposed Workforce Plan and Community Service Review. Afternoon Tea will be provided by “Biggest Morning Tea” to help raise vital money for people affected by cancer, kindly bring along a Gold Coin Donation.

ITEM 2 ATTENDANCE AND APOLOGIES

Councillors Cr WMF Davies Shire President Cr B McGuinness Deputy Shire President Cr LR Brown Cr JN Haythornthwaite Cr J McRae Cr WE Shenton Cr PD Smith Cr TJ Stacey Council Officers Mr A Cooper Acting Chief Executive Officer Mr AJ Merillo Deputy Chief Executive Officer Mr A Rourke Manager of Works & Services Mr RM Bleakley Economic Development Project Officer Mrs A Strauss Chief Executive Officer's Secretary Observers/Visitor

Apologies

Leave of Absence Previously Granted

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ITEM 3 PUBLIC QUESTION TIME

The following question submitted by Mr John Haythornthwaite was taken on notice at the Council Meeting held Thursday 26th April 2018. Question EFT5208: 4x Goodyear Wangler Tyres 255/70R16. For which Vehicle where the tyres purchased for? Response The Chief Executive Officer advised that the question would be taken on notice and a written response provided. Additional Information The Tyres were purchased for the Community Emergency Service Manager’s Vehicle Registration Number 1GJI253 at a Cost of $1280.00 (incl. GST)

ITEM 4 DEPUTATIONS / PRESENTATIONS / SUBMISSIONS

Sergeant John Hancock will be presenting to Council on Local Police Issues.

ITEM 5 APPLICATIONS FOR LEAVE OF ABSENCE

5.1 Application for Leave of Absence – Cr Stacey An Application for Leave of Absence has been received from Cr Stacey for the period 10th August 2018 to 31st August 2018 (inclusive). Recommendation That Cr Stacey be granted Leave of Absence from Council and Committee Meetings for the period of 10th August 2018 to 31st August 2018 (inclusive).

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Shire Of Quairading

From: Graeme Fardon Sent: Tuesday, 15 May 2018 4:33 PM To: Trevor Stacey Cc: Shire Of Quairading Subject: RE: Leave of Absence request

Categories: Council/Agenda

Good Afternoon Trevor

I acknowledge receipt of your Request for Leave of Absence.

I have forwarded to Anthea for inclusion in the Council Agenda for May 2018.

Regards

Graeme CEO

From: Trevor Stacey [mailto:[email protected]] Sent: Tuesday, 15 May 2018 3:19 PM To: Graeme Fardon Subject: Leave of Absence request

Dear Graeme I would like to request Leave of Absence for the period August 10 to 31 inclusive. This request will mean absence from a Strategic Planning Committee meeting on August 14 and an Ordinary Council Meeting on August 30.

Regards Councillor Trevor Stacey mob:0429 969 420

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ITEM 6 DECLARATIONS OF INTEREST

Councillors to use pro forma declaration of interest handed to Chief Executive Officer prior to meeting or verbal declaration of interest.  Declarations of Financial Interest – Local Government Act 1995 Section 5.60a  Declarations of Proximity Interest – Local Government Act 1995 Section 5.60b  Declarations of Impartiality Interest – Administration Regulations 1996 Section 34c

ITEM 7 CONFIRMATION OF MINUTES AND BUSINESS ARISING

7.1 Confirmation of Minutes – 26th April 2018

Recommendation That the Minutes of the Ordinary Meeting of Council held on the 26th April 2018 be confirmed as a true and accurate record. (Attached)

7.2 Confirmation of Minutes – 22nd May 2018 Recommendation That the Minutes of the Special Meeting of Council held on the 22nd May 2018 be confirmed as a true and accurate record. (Attached)

7.3 Business Arising

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SHIRE OF QUAIRADING The Ordinary Council Minutes of Meeting held on Thursday 26th April 2018 commencing at 2.04 pm. ITEM 1 OPENING & ANNOUNCEMENTS

The Shire President opened the Meeting at 2.04 pm. “Before we start our Meeting, I would like to acknowledge that we are meeting on Noongar land and we pay respect to the original custodians…past, present and future and welcome you all here today for this Meeting”. Cr Davies welcomed the Councillors, Staff and Mr Haythornthwaite to the Meeting. Cr Davies noted that Mrs Tarnya Fraser had been invited to address Council with a presentation on Community Art/Tourism promotional idea for Quairading and, that an invitation has been extended to the Youth Development Officer, Mr Danny Marzocchi to meet the Councillors for Afternoon Tea. ITEM 2 ATTENDANCE AND APOLOGIES

Councillors Cr WMF Davies Shire President Cr LR Brown Cr JN Haythornthwaite Cr J McRae Cr WE Shenton Cr PD Smith Cr TJ Stacey Council Officers Mr GA Fardon Chief Executive Officer Mr AJ Merillo Deputy Chief Executive Officer Mr RM Bleakley Economic Development Project Officer (from 2.04pm – 3.36pm, 4.08pm – 5.21pm) Mrs. A Strauss Chief Executive Officer's Secretary Observers/Visitor Mr John Haythornthwaite Mrs Tarnya Fraser (from 2.10pm – 2.32pm) Apologies Mr A Rourke Manager of Works & Services Leave of Absence Previously Granted Cr B McGuinness: 26th April 2018.

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ITEM 3 PUBLIC QUESTION TIME

Mr John Haythornthwaite Question EFT 5202: What was the purchase and installation of Solar Voltaic System at Medical Precinct for, was it a Hot Water System? Response Council had purchased a 240V (10KW) Solar Panel System at the Medical Centre to reduce Mains Power consumption and operating costs. Question EFT: 5207: Supply and Fit Windscreen Q551, repair Windscreen Q0. Why was the windscreen on Q0 repaired? Response The Chief Executive Officer advised that a chipped windscreen on Q0 had been repaired to prevent further cracking. Question Cheque 23452: Post Office Box Renewal – Admin/Surgery. Why does the Shire pay for a Post Office Box when there is a delivery service in Town? Response The Post Office Box is the official mailing address for the Shire and the Medical Practice has a separate Post Box for confidential correspondence. Question Pg. 106 Credit card Payment 16th February - JBHiFi Radio, Television & Stereo’s. Why was a TV purchased for the Workshop? Response The Chief Executive Officer advised that the purchase was a Credit Card transaction and the description on the Statement is JBHiFi’s description and not entered by the Shire. The Shire did not purchase a TV, but Computer Monitors and Keyboards for the Works Depot fit-out. Question EFT5214: “HR Licence 8 Hours Training & Assessment”. Why are Ratepayers paying for this qualification and not hiring staff with the corrected qualifications? Response The cost was for the HR Driver Transport Assessment provided through the Quairading CRC and that the Training was part of the Employees Training & Development. The Employee has entered an Agreement with the Chief Executive Officer to reimburse the full cost to Council. Question EFT5208: 4x Goodyear Wangler Tyres 255/70R16. For which Vehicle where the tyres purchased for? Response Question Taken on Notice by the Chief Executive Officer.

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Question Generator for the Town Hall: Queried the feasibility of a fixed Generator at the Town Hall given the history of infrequent power outages. Response Cr Davies informed Mr Haythornthwaite that the Shire is currently researching the viability of a Mobile Generator Unit for the Draft Budget. The Chief Executive Officer also advised that the Town Hall is wired with a changeover switch installed to safely connect a portable generator to the Town Hall’s electrical system. ITEM 4 DEPUTATIONS / PRESENTATIONS / SUBMISSIONS

Mrs Tarnya Fraser, representing the Quairading Rainmakers, presented the idea of acquiring a piece of Street Art as an attraction/drawcard for people passing through Quairading and highlighted the sculptures from Jordan Spriggs (based out of Narembeen). Mrs Fraser said the Jordan Spriggs is a well-known Artist in Western Australia and has a substantial social media following. Mrs Fraser emphasised that it would be a Community based Project and would add value and beauty to the Main Streetscape and would be a tourist attraction and generate business for the Town. Mrs Fraser informed the Meeting that the Rainmakers would be formally approaching the Council in the near future for up to a maximum of a 20% Seed donation towards acquiring a sculpture. Cr Davies thanked Mrs Fraser for presenting to Council and that Council will await the Rainmakers’ Formal Submission to Council. 2.32 pm Mrs Fraser left the Meeting.

ITEM 5 APPLICATIONS FOR LEAVE OF ABSENCE

Nil. ITEM 6 DECLARATIONS OF INTEREST

Councillors to use pro forma declaration of interest handed to Chief Executive Officer prior to meeting or verbal declaration of interest.  Nil, at this time.

ITEM 7 CONFIRMATION OF MINUTES AND BUSINESS ARISING

7.1 Confirmation of Minutes – 29th March 2018

RESOLUTION: 182-17/18 MOVED Cr Haythornthwaite SECONDED Cr Stacey That the Minutes of the Ordinary Meeting of Council held on the 29th March 2018 be confirmed as a true and accurate record. CARRIED 7/0

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7.2 Business Arising Letter of Support – Quairading CRC The Meeting was advised that letters had been sent to the Hon. Alannah MacTiernan MLC and the Premier of Western Australia expressing concern at the foreshadowed future Funding Cuts to the Community Resource Centre Network. The Chief Executive Officer advised that the issue would also be raised at the Central Country Zone Teleconference Meeting on the 27th April 2018. Town Hall Emergency Power Resolution 156-17/18 The Meeting was advised that the Grants Teams are seeking out opportunities for funding but to date, no funding has been identified. RAP Committee Minutes Resolution 171-17/18 The Meeting was advised that letters had been sent to Aboriginal Affairs, Department of Lands, Planning and Heritage and the Hon. Mia Davies MLA, Member for Central Wheatbelt behalf of the Reconciliation Action Planning Committee (RAP) is seeking a Status Report from the Department or Aboriginal Lands Trust on the currently disused Building on Lot 94 Coraling Street Quairading. Badjaling-Yoting Road Closure Resolution 178-17/18 The Meeting was advised that the Manager of Works & Services and Council’s Civil Engineering Consultant had prepared Costings for the permanent treatment of the Crossing and the proposed trafficable road train route. Community Grants and Community Engagement Policies The Meeting was advised that the minor amendments to the policies are as follows: - Community Grants Policy  The minor approved amendments were relating to the inclusion of “existing Recurrent Funding to various Clubs” into the Policy & Guidelines  All applications to be presented to Council and assessed based on eligibility and merit. Community Engagement Policy  The minor approved amendments included wording to provide for the Evaluation and Annual Assessment of the level of Engagement achieved and also for the inclusion of “Development of Communication Methods and Timeframes” in the Outcomes Section.  Annexure A was modified to include Businesses and Stakeholders in the Consult Column of the Principles Matrix.

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ITEM 8 MATTERS FOR CONSIDERATION – BUILDING AND TOWN PLANNING

8.1 Quairading Heritage Strategy

REPORTING OFFICER Jacky Jurmann – Contract Planner Date: 17th April 2018 SENIOR OFFICER Graeme A Fardon – Chief Executive Officer DISCLOSURE OF INTEREST - Nil OWNER/APPLICANT – Shire of Quairading MATTER FOR CONSIDERATION – Quairading Heritage Strategy – November 2017. APPLICANT’S SUBMISSION – N/A BACKGROUND – Council at its Ordinary Meeting held on 30th November 2017 considered an Agenda Item relating to the Heritage Strategy and resolved not to adopt the Officer’s Recommendation for the following reason: - “The Officer’s Recommendation does not reflect the Shire’s Current Position and requires Administration to provide a further detailed Report on the Strategy and a proposed/recommendation Implementation Plan, including budgetary consideration for future Budgets.” This Report has been prepared in response to Council’s resolution and Councillor feedback, including the development of a draft Implementation Plan that contains additional information on Actions, required budget allocations and recommended timing of implementation and with Responsible Officer/Contractor Resources identified. The Strategy Document (with requested minor alterations) from November 2017 remains unchanged and is attached to this Report. STATUTORY ENVIRONMENT – Heritage of Western Australia Act 1990. Part 3 of the Town Planning Scheme requires the Shire to establish and maintain a Heritage List to identify and protect places of cultural significance and worthy of built heritage conservation. POLICY IMPLICATIONS – Many local governments have adopted a Local Planning Policy to provide a regulatory framework in conjunction with developing a Heritage List. At present, the Shire has not adopted any local planning policies for the development, alteration or demolition of heritage places. FINANCIAL IMPLICATIONS – There are no allocations in the current budget for the implementation of the Strategy. Information relating to the costs associated with the implementation of the Strategy are provided for the Committee’s consideration in the draft Implementation Strategy attached to this Report. STRATEGIC IMPLICATIONS – Strategic Community Plan 2017 - 2027 The protection of local heritage is consistent with the aims and objectives of the Strategic Community Plan. COMMUNITY CONSULTATION – The Heritage Strategy was developed in consultation with Shire Officers. The review of the Heritage Inventory and subsequent development of a Heritage List will be carried out in consultation with the community and landowners in accordance with Council’s Community Engagement Policy.

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COMMENT – Section 12 of the Heritage Strategy relates to the acceptance, implementation and review of the report and forms the basis of the draft Implementation Strategy. EXECUTIVE SUMMARY –  Council is required to establish and maintain the Municipal Heritage Inventory.  Requirement to record Heritage List in Town Planning Scheme.  Strategy and Implementation provided Pathway to achieving stated objectives.

OFFICER RECOMMENDATION RESOLUTION: 183-17/18 MOVED Cr Smith SECONDED Cr Stacey That Council to resolve to: - 1. Receive the Reviewed Quairading Heritage Strategy; and 2. Adopt the Reviewed Quairading Heritage Strategy and Implementation Plan attached to this Report, subject to the Budget Review processes and request the Chief Executive Officer to implement the Strategy. CARRIED 6/1

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ITEM 9 MATTERS FOR CONSIDERATION – FINANCE & AUDIT

9.1 Accounts for Payment – March 2018 REPORTING OFFICER Tony Merillo Deputy Chief Executive Officer Date: 6th April 2018 DISCLOSURE OF INTEREST – Nil OWNER/APPLICANT – Nil MATTER FOR CONSIDERATION – Authorisation of accounts paid during the month. APPLICANT’S SUBMISSION – Nil BACKGROUND – Accounts paid are required to be submitted each month. STATUTORY ENVIRONMENT – Local Government (Financial Management) Regulations 1996 (Reg 13 (1)) requires that where the Chief Executive Officer has delegated power to make payments from the Municipal or Trust funds a list of accounts paid is to be prepared each month. POLICY IMPLICATIONS – Nil FINANCIAL IMPLICATIONS – Payment from Council’s Municipal Fund. Expenditure as per delegated authority and included in the Adopted 2017/2018 Budget. STRATEGIC IMPLICATIONS – Strategic Community Plan G1.2 Ensure Transparency and Accountable Governance of the Shire. Corporate Business Plan G1.1.2 Continued Improvement of Risk Management Practices. G1.2.1Continued Improvement of Shire Reporting G1.2.2 Continue to Uphold the Shire Code of Conduct COMMUNITY CONSULTATION – Nil RISK MANAGEMENT – Council’s Risk Management Policy and Risk Management Framework Considered low Risk on Risk Matrix given Purchasing / Procurement procedures followed together with, Managements Separation of acceptance of Duties and Processes. COMMENT – Payments as per the attached schedules 11.1.1/2/3

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OFFICER RECOMMENDATION RESOLUTION: 184-17/18 MOVED Cr Stacey SECONDED Cr Haythornthwaite That Council receive the following: - 1. That Schedule of Accounts covering Municipal Vouchers 23441 to 23458 & EFT5159 to EFT5282 & DD12844.1 to DD12844.12 & DD12845.1 to DD12845.12 totalling $1,3015,549.18 be received; The balance of all other outstanding Sundry Creditors to the 31/03/2018 total $381,592.71; and 2. That Police Licensing payments for the month of March 2018 totalling $59,423.35 be received on the 31 March 2018 (Attachment 11.1.2); and 3. That fund transfers to Corporate Credit Card for March 2018 totalling $2,840.49 be received on the 31 March 2018 (Attachment 11.1.3); and. 4. That Payroll payments for the month March 2018 totalling $155,816.15 be received; and 5. That fund transfers from Trust account to Municipal account for March 2018 totalling $1,200.00 be received; and. 6. That the WestNet payment for the month of March 2018 totalling $7.63 be received. 7. That the Lease payment for the month of March on the CESM Vehicle totalling $1,775.97 be received CARRIED 7/0 Council Discussion The Meeting requested a Summary of the Chief Executive Officer’s Leadership Assessment Report be forwarded to all Councillors.

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9.2 Fund Balance Report – March 2018 REPORTING OFFICER Tony Merillo Deputy Chief Executive Officer Date: 6th April 2018 DISCLOSURE OF INTEREST – Nil OWNER/APPLICANT – Nil MATTER FOR CONSIDERATION – Reconciled Cash Financial Position as at 31st March 2018 APPLICANT’S SUBMISSION – Nil BACKGROUND – The Municipal, Cash Backed Reserves and Trust Accounts shown here as at 31st March 2018, are provided to inform Council of its Cash Financial Position as at that date. Account Statement Reconciliation Balance Balance Municipal A/c $294,171.15 Reconciled Municipal Balance $442,818.53 Acc: 000001 At Call - Invest. $100,000.00 (Plus Outstanding Payments) $10,313.84 Acc:128224 Childcare Centre $7,778.48 (Less Outstanding Deposits) ($397.65) Acc:150827 Medical A/c $42,032.93 (Less Outstanding Transport) ($3,714.25) Acc: 111529 (Lease over payment awaiting ($5,327.91) refund) (Unknown Deposit ) $290.00

Total Municipal $443,982.56 $443,982.56 At Call – Reserve $389,689.25 Acc: 129083 T/Deposit-Reserve $1,317,309.16 Acc: 149105 T/Deposit-Reserve $456,368.63 Acc: 160427

Total Reserves $2,163,367.04 $2,163,367.04 Trust A/c $87,981.56 Trust General Ledger $87,981.56 $0.00 Plus Outstanding Deposits $0.00 $0.00 Less Outstanding Transfers $0.00 Police Licensing $3,714.25 $3,714.25 Total Trust $91,695.81 $91,695.81 $2,699,045.41 $2,699,045.41 Page 18 of 273

STATUTORY ENVIRONMENT – Forms part of Financial Management Reg 34(2)(a) POLICY IMPLICATIONS – Nil FINANCIAL IMPLICATIONS – Nil STRATEGIC IMPLICATIONS –Strategic Community Plan G1.2 Ensure Transparency and Accountable Governance of the Shire. COMMUNITY CONSULTATION – Nil RISK MANAGEMENT – Adopted Risk Management Policy and Risk Management Framework in Place. Fund Balances are reported following Reconciliation of Council’s Accounting System with Council’s Bank Statements and Certificates of Term Depots held. Accounting and Reconciliation conducted in accordance with Council’s Financial Management Procedures. Risk Assessment – Low given adherence with Local Government Act and Accounting Regulations. COMMENT – Fund Balances for the period ending 31st March 2018 as stated above. OFFICER RECOMMENDATION RESOLUTION: 185-17/18 MOVED Cr Smith SECONDED Cr Brown That Council adopt the Reconciled Fund Balances for the period ending 31st March 2018. CARRIED 7/0 Council Discussion The Meeting requested further information on the Regional Childcare Project and clarification on the Development Bond held in Trust.

3.36 pm Council adjourned for Late Afternoon Tea. 4.00 pm The Council Meeting resumed.

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9.3 Financial Information – Statements of Income and Expenditure for the Period Ending – 31st March 2018 REPORTING OFFICER Tony Merillo Deputy Chief Executive Officer Date – 11th April 2018 DISCLOSURE OF INTEREST – Nil OWNER/APPLICANT – Nil MATTER FOR CONSIDERATION – The adoption of the Monthly Financial Report and Statements of Financial Activity. BACKGROUND – Council resolved in October 2000 (Minute Number 071-00/01) to receive Financial Statements in the required Statutory format. STATUTORY ENVIRONMENT – Amendments to the regulations, gazetted on the 31st March 2005 and effective from the 1st July 2005, have repealed the existing regulations (34 and 35) relating to monthly and quarterly / triannual financial reports. They have been substituted in accordance with a new Regulation 34. This new regulation only requires Local Governments to report on a monthly basis, although it is much more prescriptive as to what is required and its intention is to establish a minimum standard across the industry. The new regulations require Local Government to prepare each month a statement of financial activity as per attachment. This statement is intended to report on the sources and application of funds highlighting variances to budget for the month in question. POLICY IMPLICATIONS – Nil FINANCIAL IMPLICATIONS – Nil STRATEGIC IMPLICATIONS –Strategic Community Plan G1.2 Ensure Transparency and Accountable Governance of the Shire. Corporate Business Plan G1.1.2 Continued Improvement of Risk Management Practices. G1.2.1Continued Improvement of Shire Reporting G1.2.2 Continue to Uphold the Shire Code of Conduct COMMUNITY CONSULTATION – Nil RISK MANAGEMENT – Adopted Risk Management Policy and Risk Management Framework in Place. Comprehensive Monthly Financial Report in accordance with the Local Government’s Financial Regulation 34 including individual Schedules and each budget line item provided to Audit and Finance Committee for analysis and Recommendation to Council. Risk Ranking – Low due to Checking Procedures followed. COMMENT – Schedules in the normal format also accompany the required documentation to assist with the interpretation for fund movements and variations. Financial Statements for the period ending 31st March 2018 follow.

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OFFICER RECOMMENDATION RESOLUTION: 186-17/18 MOVED Cr McRae SECONDED Cr Smith That Council adopt the Financial Statements for the period ending 31st March 2018. CARRIED 7/0 Council Discussion Cr Haythornthwaite and the Chief Executive Officer provided the meeting with details of the WANDRRA Project with particular emphasis on the prolonged timeframes being experienced on the processing and approval of Council’s Claims for reimbursement which was causing cash flow stress for Council.

The Meeting requested that an additional report on WANDDRA Income & Expenditure and the timeframe of Creditors owing be included in Financial Statements to Council. In addition, a Summary of outstanding Rate Debtors to be included in the next Ordinary Council Meeting Agenda.

4.08 pm Mr Richard Bleakley entered the Meeting.

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9.4 Financial Statements – Variation to Budget by Percentage or Value – 31st March 2018 REPORTING OFFICER Tony Merillo Deputy Chief Executive Officer Date – 12th April 2018 DISCLOSURE OF INTEREST – Nil OWNER/APPLICANT – Nil MATTER FOR CONSIDERATION – To review all Financial Activity for material variances greater than both 10% and $10,000.00 to Budget. BACKGROUND – Under the requirements of regulation 34 Council is to each financial year adopt a percentage or value for reporting material variances. At the Ordinary Meeting of Council held 24th August 2017 under resolution Budget Adoption - SMC17/18 it was moved to report on any material “Variations of $10,000.00 AND Greater than 10%”. Council will continue to include in the Adopted Annual Budget the material variation limits to be reported on. Any member of Council is still able to request clarification of any variation they may have a concern with. STATUTORY ENVIRONMENT – Regulation 34 Financial Activity s. 6.4 (1) A Local Government is to prepare each month a statement of financial activity reporting on the sources and application of funds, as set out in the annual budget under regulation 22(1)(d), for that month in the following detail- Item (5) covers the variances and states that each financial year; a Local Government is to adopt a percentage or value, calculated in accordance with AAS 5, to be used in statements of financial activity for reporting material variances. POLICY IMPLICATIONS – Nil FINANCIAL IMPLICATIONS – Nil STRATEGIC IMPLICATIONS –Strategic Community Plan G1.2 Ensure Transparency and Accountable Governance of the Shire. Corporate Business Plan G1.1.2 Continued Improvement of Risk Management Practices. G1.2.1Continued Improvement of Shire Reporting G1.2.2 Continue to Uphold the Shire Code of Conduct COMMUNITY CONSULTATION – Nil RISK MANAGEMENT: Adopted Risk Management Policy and Risk Management Framework in Place. Comprehensive Reporting on Material Variances in accordance with the Local Government’s Financial Regulation 34 as Adopted Annually. Clarification on All Variations submitted to the Audit and Finance Committee for analysis and Recommendation to Council. Risk Ranking – Low due to Checking Procedures followed. COMMENT – As detailed in variation report attached. OFFICER RECOMMENDATION RESOLUTION: 187-17/18 MOVED Cr Haythornthwaite SECONDED Cr Stacey That Council adopt the Variation to Budget by Percentage and Value noted on the Financial Statements and reported on for the period ending 31st March 2018. CARRIED 7/0

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9.5 Town Hall Concession Request REPORTING OFFICER Date: 19th April 2018 Graeme A Fardon – Chief Executive Officer DISCLOSURE OF INTEREST – Nil. OWNER/APPLICANT – Ms Tracey Patton MATTER FOR CONSIDERATION – Waiving or Concession of Charges on occupancy on the Town Hall for the “Beyondblue” Fundraiser scheduled for 13th October 2018. APPLICANT’S SUBMISSION INCLUDED IN AGENDA – Copy of correspondence from Ms Tracey Patton. BACKGROUND – Applicant, Ms Tracey Patton has met with the Chief Executive Officer to inform Council of her Plans to organise a Community Function to raise Funds for the “Beyondblue” Mental Health Charity. Council is advised that Ms Patton (and a small number of Supporters) have previously organised a “Wheelbarrow Race and Fundraiser event” for the Motor Neurone Disease Research Charity. This Event from Toapin Weir to Town (Ag Hall/Showgrounds) was conducted without incident. Ms Tracey Patton has sought Financial Assistance from Council in the form of a Concession for the use of the Town Hall and Kitchen/Bar for the “Beyondblue” Fundraiser. STATUTORY ENVIRONMENT – Local Government Act Section 6.12 - Council has Authority to approve of any waiver or concession on Fees and Charges (excluding Rates). POLICY IMPLICATIONS – Current Policy 7.15 Hall Hiring Concessions: - “No further additional Hall Hiring concessions be granted for casual hirings.” MOTION NO. 15-03/04 ORDINARY MEETING OF COUNCIL 31ST JULY 2003 The Current Policy Review Project Recommendation is that the above Policy be repealed and incorporated into Fees & Charges at Council’s Discretion, or could be included in the future as a Delegated Authority to the Chief Executive Officer. FINANCIAL IMPLICATIONS –  Income from the Hall Hiring’s – GL2903.  2017/2018 Fees & Charges Applicable.  75% Concessional Rate for Fundraisers: - Hire $193.00 Kitchen $69.00 Bond Payable $875.00. STRATEGIC IMPLICATIONS – Strategic Community Plan 2017 - 2027 Social Objective: Active, healthy, safe and inclusive community ITEM OUTCOMES AND STRATEGIES S1 Active community S1.2 Promote increased participation in the social and cultural life of the community

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COMMUNITY CONSULTATION – N/A RISK ASSESSMENT – Risk Management Policy and Risk Management Governance Framework Applicable to this request. Financial – Assessed as Low Risk Possible reduced Hall Hire Income. Health – Low Risk - N/A Reputation – Assessed as Low Risk Operation – Low Risk Hall Bookings – Standard Hall Hiring Conditions Apply. Natural Environment – Low Risk. COMMENT – Applicant is seeking either waiving or a level of Concession on the Facility Hire Charges to ensure maximum Funds are raised and directed to the Mental Health Charity. Council’s existing Policy 7.15 (Adopted 31st July 2003) says Council not to grant further Concession or waiving of casual Facility Hire Charges. Council’s Policy Review Project proposes that the Policy be repealed and that any Concession or waiving be at the sole discretion of Council through Fees & Charges. As this Item is prior to the finalising of the Policy Review Project, this Matter has been presented for Council’s Discretionary Consideration. EXECUTIVE SUMMARY –  Local Resident organising a Community Event for Mental Health Charity.  Community Groups and Clubs will be encouraged to participate.  Event will be advertised in neighbouring Towns.  Active Community Social Objective of the Strategic Community Plan achieved with this Event.

OFFICER RECOMMENDATION That Council: - 1. Support the Community Fundraising Event being organised by Ms Tracey Patton for the “Beyondblue” Charity; 2. Waive the Hall & Kitchen Hire Fees totalling $262.00 (Incl. GST); 3. Waive the Bond Amount of $875.00 subject to the Applicant being liable for any costs associated with additional cleaning or damage incurred as a result of the Event.

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Council Discussion Council noted its existing Policy not to grant further concession or waiving of casual Facility/Hire charges. The Meeting was advised that the current Council’s Donations Policy supports young people asking for donation/concession from Council. A discussion ensued with regard to Council’s Grant Funding Scheme versus Donations. RESOLUTION: 188-17/18 MOVED Cr Smith SECONDED Cr Brown That Council: - 1. Support the Community Fundraising Event being organised by Ms Tracey Patton for the “Beyondblue” Charity; and 2. The Applicant is invited to apply through the Council’s Grant Funding Application Scheme. CARRIED 7/0 Page 25 of 273

ITEM 10 MATTERS FOR CONSIDERATION – GOVERNANCE & ADMINISTRATION

10.1 Strategic Planning Committee Meeting Minutes – 10th April 2018

REPORTING OFFICER Graeme Fardon – Chief Executive Officer Date: 17th April 2018 DISCLOSURE OF INTEREST – Nil. OWNER/APPLICANT – Shire of Quairading MATTER FOR CONSIDERATION – Minutes of the Strategic Planning Committee. APPLICANT’S SUBMISSION INCLUDED IN AGENDA – Copy of Minutes for the 10th April 2018 Meeting are attached. BACKGROUND – The Strategic Planning Committee met on 10th April 2018 from which there are four (4) recommendations for Council consideration, namely: -  RESOLUTION: SP10-17/18  RESOLUTION: SP11-17/18  RESOLUTION: SP12-17/18  RESOLUTION: SP13-17/18 STATUTORY ENVIRONMENT – Local Government Act 1995 Local Government (Functions and General) Regulations 1996. POLICY IMPLICATIONS – N/A FINANCIAL IMPLICATIONS – N/A STRATEGIC IMPLICATIONS – Strategic Community Plan 2017 - 2027 Governance Objective: Strong governance and community engagement ITEM OUTCOMES AND STRATEGIES G1 Robust Integrated Planning and Reporting (IPR) G1.1 Continual improvement in IPR, transparency and accountability

COMMUNITY CONSULTATION – N/A RISK ASSESSMENT – Risk Management Policy and Risk Management Governance Framework Applicable. For specific Risk Assessment refer to individual Items within the Strategic Planning Committee Minutes. Financial – N/A Health – N/A Reputation –Operation – N/A Natural Environment – N/A

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COMMENT – Minutes of the 10th April 2018 Meeting of the Strategic Planning Committee include four (4) recommendations to Council for which the background of each recommendation is contained in the Minutes. EXECUTIVE SUMMARY – For Council to be informed of discussions and recommendations of the Strategic Planning Committee and to determine its position in regard to the Recommendations.

COMMITTEE RECOMMENDATION RESOLUTION: 189-17/18 MOVED Cr Haythornthwaite SECONDED Cr Stacey That Council receive the Minutes of the Strategic Planning Committee for its Meeting of 10th April 2018. CARRIED 7/0 That Council consider each of the Committee’s following recommendations individually: -

Proposal for House and Land packages for Quairading, Cuneata Rise Estate RESOLUTION: 190-17/18 MOVED Cr Smith SECONDED Cr Shenton RESOLUTION: SP10-17/18 That the Strategic Planning Committee recommend to Council that: - 1. Council’s Participation in the House & Land Package Promotion with Country Builders WA and Ruralco / Primaries be supported; 2. The Selling Price of the 12 vacant Lots at Cuneata Estate be reduced by 15% (on the 27/03/2014 selling Price List) and the Pricing Strategy be reviewed in 6 months; and 3. The Chief Executive Officer to investigate marketing opportunities and the feasibility of subdividing Lot 304. CARRIED 7/0 Council Discussion The Meeting was advised that the Pricing Strategy will be reviewed in October 2018.

Waste Management Strategy RESOLUTION: 191-17/18 MOVED Cr Brown SECONDED Cr Shenton RESOLUTION: SP11-17/18 That the Strategic Planning Committee recommend to Council that: - 1. Council advertise the current Waste & Recycling Plant Equipment for Expressions of Interest for Disposal; 2. The Waste and Recycling Strategy be placed on hold until June 2021 (3 Years); and 3. That Council continue to advertise and promote its household Recycling Education Strategy with an Ongoing Recycling Effort to reduce Waste at the Landfill. CARRIED 7/0 Page 27 of 273

Ausplow – Expression of Interest in Lease of WRF Shed RESOLUTION: 192-17/18 MOVED Cr Haythornthwaite SECONDED Cr Brown RESOLUTION: SP12-17/18 That the Strategic Planning Committee recommend to Council that: - 1. Council formally Receive Ausplow’s Farming Systems Pty Ltd Expression of Interest. to Lease the Waste and Recycling Shed for the purposes of Agricultural Research and Development; 2. That Council endorse the Chief Executive Officer’s actions to seek Minister’s Approval for Power to Lease Reserve 16375; and 3. Subject to the Outcome of Council’s Application, the Chief Executive Officer be authorised to liaise with the Proponent, Ausplow Farming Systems P/L to prepare a Lease Proposal for Council’s Consideration. CARRIED 7/0

Salmon Gum (Wurak/Weerluk) Park/Woodlands Quairading WA RESOLUTION: 193-17/18 MOVED Cr Smith SECONDED Cr Brown RESOLUTION: SP13-17/18 That the Strategic Planning Committee recommend to Council that: - 1. Council formally receive the Salmon Gum (Wurak/Weerluk) Park/Woodlands Concept Report; 2. Council support in principle the Salmon Gum (Wurak/Weerluk) Walk Trail/Woodlands Concept as a staged Project; 3. Council request that the Parkland Interest Working Group be formalised and incorporate the current Park Concept Working Group on Planning & Design, and any identified Funding Opportunities for the Concept Area; and 4. That the Salmon Gum (Wurak/Weerluk) Park/Woodlands Concept be listed as a Standing Agenda Item in the Strategic Planning Committee Agenda. CARRIED 6/1

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10.2 Chief Executive Officer Performance Review Process

REPORTING OFFICER Date: 17th April 2018 Graeme A Fardon – Chief Executive Officer DISCLOSURE OF INTEREST – Nil. OWNER/APPLICANT – Nil. MATTER FOR CONSIDERATION – The Appointment of a suitable Consultant to assist Council with the conduct of the Chief Executive Officer’s Performance Review Process and to assist Council with the establishment of the Key Performance Indicators for 2018/2019. APPLICANT’S SUBMISSION INCLUDED IN AGENDA – Copy of Mrs Marg Hemsley’s and Mr John Phillip’s Proposals. BACKGROUND – That Council at its March 2018 Ordinary Council Meeting: - RESOLUTION: 168-17/18 “RESOLUTION: AR9-17/18 That the Audit and Risk Committee Recommend to Council: - 1. That Council approach Consultants, Mrs Marg Hemsley and Mr John Phillips to provide a Consultant’s Proposal for the Chief Executive Officer’s Performance Process for Council’s consideration. 2. The Review be conducted in July 2018.” The Chief Executive Officer wrote to both Consultants inviting them to submit Proposals for Council’s Consideration. STATUTORY ENVIRONMENT – Local Government Act 1995 POLICY IMPLICATIONS – Audit & Risk Committees Terms of Reference: - “7.7 CEO Performance Appraisal The Audit and Risk Committee also be responsible for facilitating / arranging Chief Executive Officer’s Performance Review Process.” FINANCIAL IMPLICATIONS – Cost to Council to engage an external Consultant to oversee the Chief Executive Officer’s Performance Review Process and establish the Key Performance Indicators. Budget Allocation to be in GL0372. STRATEGIC IMPLICATIONS – Strategic Community Plan 2017 - 2027 Governance Objective: Strong governance and community engagement ITEM OUTCOMES AND STRATEGIES G1 Robust Integrated Planning and Reporting (IPR) G1.1 Continual improvement in IPR, transparency and accountability

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COMMUNITY CONSULTATION – N/A RISK ASSESSMENT – Risk Management Policy and Risk Management Governance Framework Applicable for this Item. Financial – Assessed Low Risk As competitive Consultant Proposals have been sought from two (2) Consultants. Budget Provision in 2017/2018 Adopted Budget and 2018/2019 Draft Budgets. Health – Low Risk Reputation – Assessed as Low Risk Review is a Statutory Compliance Requirement. Failure to undertake CEO Performances Review will result in non-compliance which may impact on the Organisational Reputation. Operation – Low Risk Natural Environment – N/A. COMMENT – Both Consultants have submitted their respective Proposals detailing Methodology and Delivery Timeframes and Consultant Fees Applicable. EXECUTIVE SUMMARY –  Statutory Compliance to undertake Annual CEO Performance Review  Pursuant to Section 5.38 of the Local Government Act 1995.

OFFICER RECOMMENDATION That Council: - 1. Engage ______to assist Council with the Chief Executive Officer’s Performance Review Process for the 2017/2018 Year and establish the Key Performance Indicators for the 2018/2019 Year. 2. Subject to the Local Government Act, the agreed Appraisal Process for the 2017/2018 Year to be completed by the 31st July 2018.

RESOLUTION: 194-17/18 MOVED Cr Haythornthwaite SECONDED Cr Smith That Council: - 1. Engage John Phillips Consulting to assist Council with the Chief Executive Officer’s Performance Review Process for the 2017/2018 Year and establish the Key Performance Indicators for the 2018/2019 Year. 2. Subject to the Local Government Act, the agreed Appraisal Process for the 2017/2018 Year to be completed by the 31st July 2018. CARRIED 4/3

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ITEM 11 MATTERS FOR CONSIDERATION – HEALTH AND BUILDING

No matters for consideration.

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ITEM 12 MATTERS FOR CONSIDERATION – WORKS

No matters for consideration.

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ITEM 13 INFORMATION BULLETIN

13.0 Information Bulletin – April 2018 REPORTING OFFICER Graeme Fardon – Chief Executive Officer Date: 17th April 2018 DISCLOSURE OF INTEREST – Nil OWNER/APPLICANT – Shire of Quairading MATTER FOR CONSIDERATION – Various reports from Council Delegates, Minutes of Other Meetings and Officer Reports. APPLICANT’S SUBMISSION INCLUDED IN AGENDA – Reports are attached. BACKGROUND – Each month Delegates and Shire Officers provide updates on activities and meetings attended. Copy of Minutes from various Meetings are also included for Councillors information. STATUTORY ENVIRONMENT – Local Government Act 1995 Local Government (Administration) Regulations, 1996 POLICY IMPLICATIONS – N/A FINANCIAL IMPLICATIONS – N/A STRATEGIC IMPLICATIONS – B1: Enhanced and sustainably managed assets and infrastructure; and, G1: Sustainable and accountable governance. COMMUNITY CONSULTATION – N/A RISK ASSESSMENT – Risk Management Policy and Risk Management Governance Framework Applicable. Financial – N/A Health – N/A Reputation –Operation – N/A Natural Environment – N/A COMMENT – The attached reports are provided for the information of Councillors and will be updated on a monthly basis. EXECUTIVE SUMMARY – For Council to be informed of the activities of its Delegates and the progress of various projects and or community activities as previously requested by Council. OFFICER RECOMMENDATION RESOLUTION: 195-17/18 MOVED Cr Stacey SECONDED Cr McRae That Council receive the April 2018 Information Bulletin. CARRIED 7/0

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For Information only – No Recommendations to Council

DELEGATES’ REPORTS 13.1 Shire of Quairading / City of Melville Partnership 13.2 Regional Cooperation 13.3 Delegates’ Reports 13.4 Report on Delegated Authority Exercised OTHER MEETINGS 13.5 Quairading and Districts Sport & Recreation Council Meeting Minutes - 16th April 2018 13.6 Old School Working Group Meeting Minutes – 3rd April 2018 OTHER OFFICERS’ REPORTS 13.7 Manager of Health and Building Services 13.8 Grants and Project Officer’s Report 13.9 Manager of Works & Services Report 13.10 Economic Development Project Officer Report REPORTS 13.11 Roadswest Progress Reports for Contract No.1-17/18 and Contract No.2-17/18 CORRESPONDENCE 13.12 Media Statements - Kim Beazley appointed as new Governor of Western Australia 13.13 WALGA Quarterly Overview Report

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ITEM 14 URGENT COUNCILLORS’ BUSINESS

RESOLUTION: 196-17/18 MOVED Cr Haythornthwaite SECONDED Cr Brown That Council accept new urgent Councillors Business. CARRIED 7/0

Minor Review of Heritage Strategy Cr Smith proposed that the Scope of the “Minor Review” of the Heritage Strategy to be conducted annually should include the following Items to track the progress of the Project. RESOLUTION: 197-17/18 MOVED Cr Smith SECONDED Cr Haythornthwaite That the Chief Executive Officer present a Review Report to Council annually in March on the Heritage Strategy and Implementation Plan, including the following Matters: - - Project Report versus Implementation - Recommended Changes - Justification for any Changes or adjustments of Timeframes - Items for Budgetary Consideration - Steps for the 12 months ahead. CARRIED 5/2

WANDRRA Report Cr Stacey enquired about the progress of the WANDRRA Repair Project. The Chief Executive Officer advised the Meeting that the WANDRRA Project was 8 –10 weeks beyond the 12 months initially projected but well under the Project Cost Estimates and that progress in coming months would be subject to the weather.

Standing Orders – Local Laws Following the Strategic & Governance Workshop in York, Cr Smith and Cr Haythornthwaite requested that Council consider the adoption of Standing Orders. RESOLUTION: 198-17/18 MOVED Cr Smith SECONDED Cr Haythornthwaite That the Chief Executive Officer investigate ‘like-size’ Councils and review their Standing Orders and present a Report to the July 2018 Ordinary Council Meeting. CARRIED 5/2

Biodiversity – Rare Flora within Shire Reserve Management/Cost Cr McRae asked if the declared rare flora relocated into the District will be managed by the State or Shire. The Chief Executive Officer advised the Meeting that there will be no cost to Council with regard to the relocation and overall conservation of the Banksia Cuneata within the identified Shire Reserves and unallocated Crown Land.

Minor Changes to Policies The Meeting requested that any minor wording changes approved by Council in the future be recorded in the Minutes of the Meeting. Page 35 of 273

ITEM 15 CONFIDENTIAL BUSINESS – AS PER LOCAL GOVERNMENT ACT S5.23 (2)

No matters for consideration.

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ITEM 16 NEXT MEETING DATE

The next Ordinary Meeting of Council is scheduled to take place on Thursday 31st May 2018, commencing at 2 pm on at the Council Chambers, 10 Jennaberring Road, Quairading. Cr Davies thanked the Councillors, Staff and Mr Haythornthwaite for their attendance.

ITEM 17 CLOSURE

There being no further business, the Chairman closed the Meeting at 5.21 pm.

I certify the Minutes of the Ordinary Meeting of Council held on 26th April 2018 were confirmed on 31st May 2018 as recorded on Resolution No. ______

Confirmed...... 31/05/18

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SHIRE OF QUAIRADING

The Special Council Minutes of Meeting held on Tuesday 22nd May 2018 commencing at 4.19 pm.

ITEM 1 OPENING & ANNOUNCEMENTS

The Shire President opened the Meeting at 4.19 pm. “Before we start our Meeting, I would like to acknowledge that we are meeting on Noongar land and we pay respect to the original custodians…past, present and future and welcome you all here today for this Meeting”. ITEM 2 ATTENDANCE AND APOLOGIES

Councillors Cr WMF Davies Shire President Cr B McGuinness Deputy Shire President Cr LR Brown Cr JN Haythornthwaite Cr J McRae Cr PD Smith Cr TJ Stacey Council Officers Mr AJ Merillo Acting Chief Executive Officer Mr A Rourke Manager of Works & Services Mr RM Bleakley Economic Development Project Officer Mrs JM Bavin Finance Officer Observers/Visitor Nil. Apologies Mr GA Fardon Chief Executive Officer Cr WE Shenton

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ITEM 3 CONFIDENTIAL BUSINESS – AS PER LOCAL GOVERNMENT ACT S5.23 (2)

The Meeting was closed to the Public under Part 5 Division 2 Section 5.23 (2a) of the Local Government Act 1995 as the Item relates to a “a matter affecting an employee or employees”.

3.1 The Appointment of an Acting Chief Executive Officer

OFFICER RECOMMENDATION RESOLUTION: 199-17/18 MOVED Cr Smith SECONDED Cr Haythornthwaite That Council accept the following items: - 1. Appointment of Allen Cooper as Acting Chief Executive Officer for the period starting the 29th May 2018 to the 27th July 2018 inclusive, conditional on the return of the current Chief Executive Officer Mr Graeme Fardon; 2. Remuneration to comply with the Western Australia Salaries and Allowances Act 1975; 3. Upon failed negations with Mr Cooper, allow Council Executive Staff and the Shire President to negotiate with suitable applications. CARRIED BY ABSOLUTE MAJORITY 7/0

ITEM 5 CLOSURE

There being no further business, the Chairperson closed the Meeting at 4.40 pm.

I certify the Minutes of the Special Meeting of Council held on 22nd May 2018 were confirmed on 31st May 2018 as recorded on Resolution No. ______

Confirmed...... 31/05/18

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ITEM 8 MATTERS FOR CONSIDERATION – BUILDING AND TOWN PLANNING

No matters for consideration.

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ITEM 9 MATTERS FOR CONSIDERATION – FINANCE & AUDIT

9.1 Accounts for Payment – April 2018

REPORTING OFFICER Tony Merillo Deputy Chief Executive Officer Date: 4th May 2018 DISCLOSURE OF INTEREST – Nil OWNER/APPLICANT – Nil MATTER FOR CONSIDERATION – Authorisation of accounts paid during the month. APPLICANT’S SUBMISSION – Nil BACKGROUND – Accounts paid are required to be submitted each month. STATUTORY ENVIRONMENT – Local Government (Financial Management) Regulations 1996 (Reg 13 (1)) requires that where the Chief Executive Officer has delegated power to make payments from the Municipal or Trust funds a list of accounts paid is to be prepared each month. POLICY IMPLICATIONS – Nil FINANCIAL IMPLICATIONS – Payment from Council’s Municipal Fund. Expenditure as per delegated authority and included in the Adopted 2017/2018 Budget. STRATEGIC IMPLICATIONS – Strategic Community Plan G1.2 Ensure Transparency and Accountable Governance of the Shire. Corporate Business Plan G1.1.2 Continued Improvement of Risk Management Practices. G1.2.1Continued Improvement of Shire Reporting G1.2.2 Continue to Uphold the Shire Code of Conduct COMMUNITY CONSULTATION – Nil RISK MANAGEMENT: Council’s Risk Management Policy and Risk Management Framework Considered low Risk on Risk Matrix given Purchasing / Procurement procedures followed together with, Managements Separation of acceptance of Duties and Processes. COMMENT – Payments as per the attached schedules 9.1.1/2/3 OFFICER RECOMMENDATION That Council receive the following: 1. That Schedule of Accounts covering Municipal Vouchers 23459 to 23475 & EFT5283 to EFT5365 & DD12891.1 to DD12844.12 & DD12892.1 to DD12892.12 totalling $730,282.28 be received; The balance of all other outstanding Sundry Creditors to the 30/04/2018 total $165,428.77; and 2. That Police Licensing payments for the month of April 2018 totalling $63,619.95 be received on the 30 April 2018 (Attachment 9.1.2); and 3. That fund transfers to Corporate Credit Card for April 2018 totalling $692.00 be received on the 30 April 2018 (Attachment 9.1.3); and. 4. That Payroll payments for the month April 2018 totalling $164,402.52 be received; and 5. That fund transfers from Trust account to Municipal account for April 2018 totalling $1,929.75 be received; and. 6. That the WestNet payment for the month of April 2018 totalling $29.95 be received. 7. That the Lease payment for the month of April on the CESM Vehicle totalling $1,775.97 be received

VOTING REQUIREMENTS – Simple Majority Page 41 of 273

LIST OF ACCOUNTS PAID IN APRIL 2018 & SUBMITTED TO COUNCIL FUNDS / Chq/EFT Date Name Description Attachment 9.1.1 Amount RECOVERED EFT5283 04/04/2018 AG IMPLEMENTS QUAIRADING 40,000KM SERVICE Q649 / DROVER HAT 432.25 EFT5284 06/04/2018 QUAIRADING TYRE & BATTERY SUPPLIES COMMUNITY CAR FUEL APRIL / TYRE REPAIR 405.50 PARTLY / RECOVERED EFT5285 06/04/2018 COURIER AUSTRALIA VARIOUS FREIGHT 38.91 EFT5286 06/04/2018 ARROW BRONZE NICHE PLAQUE FOR P.SULLIVAN 442.64 FUNDS / RECOVERED EFT5287 06/04/2018 WA TREASURY CORPORATION LOAN 115 CAPITAL & INTEREST REPAYMENT 9374.84 FUNDS / RECOVERED EFT5288 06/04/2018 QUAIRADING AGRI SERVICES CONCRETE SAW $3647 / CLEANING $223 / GLOVES $143 / 4920.80 H/TOWELLS-T/BLOCKS $336 / P/GDN $303 / P/TOILETS $269

EFT5289 06/04/2018 QUAIRADING CLUB INC. REFRESHMENTS 44.00 EFT5290 06/04/2018 PERFECT COMPUTER SOLUTIONS PTY LTD SERVER UPGRADE MED CENTRE / MONITORING FEE 5510.00 EFT5291 06/04/2018 A W DUNCAN CARPENTRY SERVICES VARIOUS REPAIRS + MATERIALS 217.80 EFT5292 06/04/2018 ANTHONY MERILLO REIMBURSEMENT FOR TAP FITTINGS, NEW DOOR LOCK FOR 305.93 CHANGEROOMS & NEW DOOR LOCK FOR CHAMBERDOOR

EFT5293 06/04/2018 G J JONES PLUMBING REPAIR SHOWER DISABLED TOILET- TOURIST LAYBY & CLEAR 598.92 BLOCKED DRINK FOUNTAIN @ TOWN OVAL EFT5294 06/04/2018 RURAL TRAFFIC SERVICES PTY LTD TRAFFIC MANAGEMENT & TMP FR DANGIN-MEARS ROAD 26123.31 RRG CLAIM

EFT5295 06/04/2018 COLAS SEALING REQUIREMENTS FOR WACKETT/CUBBINE CURVES 81812.50 FUNDS / RECOVERED EFT5296 06/04/2018 WA CONTRACT RANGER SERVICES PTY LTD RANGER SERVICES 07/03/18- 19/03/2018 864.87 EFT5297 06/04/2018 KINGDOM MEDICALS PTY LTD CLINICAL SERVICES 14/03/18- 27/03/18 17989.29 EFT5298 06/04/2018 AG IMPLEMENTS QUAIRADING 65,000K SERVICE Q3856 / MOWER BLADES 491.26 EFT5299 06/04/2018 MM ELECTRICAL MERCHANDISING NORTHAM VARIOUS ELECTRICAL MATERIALS - PRIVATE WORKS 281.45 FUNDS / RECOVERED EFT5300 06/04/2018 S L SATYA PTY LTD T/A BP QUAIRADING REFRESHMENTS FOR VOLUNTEERS FOR FIRE QDG- CORRIGIN 325.36 FUNDS / RD RECOVERED EFT5301 06/04/2018 CQ WATER TRUCK HIRE HIRE OF SEMI SIDE TIPPER 12821.87 RRG CLAIM EFT5302 06/04/2018 PRIMARIES METSULFRON 2 X 500GM 63.42 EFT5303 06/04/2018 PROFORM CIVIL HARRIS STREET- CIVIL DESIGN 297.00 Page 42 of 273

EFT5304 06/04/2018 UNIRACK PURCHASE & INSTALLATION OF SHELVING & STORAGE - 11314.00 DEPOT EFT5305 06/04/2018 J & DL WILLIAMS COTTAGE BOND REIMBURSEMENT 200.00 FUNDS / RECOVERED EFT5306 06/04/2018 BOC LIMITED BOTTLE RENTAL OXYGEN INDUST G SIZE, DISSOLVED 48.68 ACETYLENE G SIZE & ARGOSHEILD UNIVERSAL G SIZE EFT5307 06/04/2018 ALLIGHTSYKES 1X BATTERY CHARGER & 1X AIRBAG 504.35 EFT5308 12/04/2018 GILLIAN JANET MCRAE SITTING FEES FEBRUARY- MARCH 690.00 EFT5309 12/04/2018 QUAIRADING TYRE & BATTERY SUPPLIES 4X TYRES 11R22.5 D/COIN RLB1 Q5122 $1848 / TYRE REPAIR 2515.11 $65 / NEW TYRE 255/70R22.5 ADVANCE Q4460 EFT5310 12/04/2018 QUAIRADING FARMERS CO-OP MARCH ACCOUNT - ADMIN $266 / YOUTH $109 / C/CARE 601.99 $101 / SURGERY $83 EFT5311 12/04/2018 COURIER AUSTRALIA MED PRAC FREIGHT 10.44 EFT5312 12/04/2018 LANDGATE RURAL UV INTERIM VALUATION SHARED 80.90 EFT5313 12/04/2018 EASTERN HILLS SAWS & MOWERS CHAINSAW BAR & CHAINSAW SHARPENER ELECTRIC OREGAN 429.00

EFT5314 12/04/2018 QUAIRADING AGRI SERVICES VARIOUS SUPPLIES MW&S MARCH 812.17 EFT5315 12/04/2018 PERFECT COMPUTER SOLUTIONS PTY LTD VARIOUS IT SUPPORT 212.50 EFT5316 12/04/2018 LYALL RICHARD BROWN SITTING FEES FEBRUARY- MARCH 385.00 EFT5317 12/04/2018 BORAL CONSTRUCTION MATERIALS GROUP LTD ASPHALT BITUPACK 2 X 20KG BAG 2420.00 EFT5318 12/04/2018 W.E SHENTON & CO SITTING FEES FEBRUARY- MARCH 305.00 EFT5319 12/04/2018 BRETT MCGUINNESS SITTING FEES FEBRUARY- MARCH 690.00 EFT5320 12/04/2018 TREVOR STACEY SITTING FEES FEBRUARY- MARCH 610.00 EFT5321 12/04/2018 WAYNE M DAVIES SITTING FEES FEBRUARY- MARCH 1086.00 EFT5322 12/04/2018 QUICK CORPORATE VARIOUS STATIONERY SUPPLIES ADMIN / DEPOT 1055.47 EFT5323 12/04/2018 GREAT SOUTHERN FUEL SUPPLIES 7670LT OF DEISEL 9904.19 EFT5324 12/04/2018 JO HAYTHORNTHWAITE SITTING FEES FEBRUARY- MARCH 610.00 EFT5325 12/04/2018 ELDERS REAL ESTATE - YORK RENT 16/04/18- 13/05/18 POOL MGR 880.00 PARTLY / RECOVERED EFT5326 12/04/2018 KINGDOM MEDICALS PTY LTD CLINICAL SERVICES 28/02- 10/04/18 14391.43 EFT5327 12/04/2018 GLENWARRA DEVELOPMENT SERVICES TOWN PLANNING SERVICES 06/03/18-27/03/18 4125.00 EFT5328 12/04/2018 AG IMPLEMENTS QUAIRADING SERVICE COMMUNITY CAR 163.91 FUNDS / RECOVERED EFT5329 12/04/2018 CNW PTY LTD VARIOUS ELECTRICAL MATERIALS - PRIVATE WORKS 313.73 FUNDS / RECOVERED EFT5330 12/04/2018 MM ELECTRICAL MERCHANDISING NORTHAM VARIOUS ELECTRICAL MATERIALS - PRIVATE WORKS 594.26 FUNDS / RECOVERED Page 43 of 273

EFT5331 12/04/2018 DANIEL SHAUN MARZOCCHI REIMBURSEMENT FOR KITES- RECOVERED BY GRANT 318.94 FUNDS / RECOVERED EFT5332 12/04/2018 WBS GROUP PTY LTD VARIATION 5: SLIDING GATE TO MEZZANINE WHEEL STOPS 4325.20

EFT5333 12/04/2018 ALLTOOLS (W.A.) PTY LTD VARIOUS TOOL FOR NEW DEPOT 4384.00 EFT5334 12/04/2018 UNIQCO ASSESSMENT ON HINO. FUSO & ISUZU TRUCK - EVALUATION 660.00

EFT5335 19/04/2018 QUAIRADING EARTHMOVING CO. WANDRRA FLOOD DAMAGE REPAIR ROADS CERT 7 PART 1 100000.00 WANDRAA CLAIM EFT5336 19/04/2018 QUAIRADING AGRI SERVICES VARIOUS MATERIALS FOR ELECTRICIAN - PRIVATE WORKS 111.70 FUNDS / RECOVERED EFT5337 CANCELLED 0.00 EFT5338 19/04/2018 ANTHONY MERILLO UNIFORM REIMBURSMENT 89.96 EFT5339 19/04/2018 INDUSTRIAL PROTECTIVE PRODUCTS (W.A.) CHAINSAW CHAPS X2 469.37 EFT5340 19/04/2018 BENT NAIL BUILDING & MAINTENANCE REPLACE BOX GUTTERING AT MCLENNAN STEEET $887 / 1400.08 VARIOUS REPAIRS $514 EFT5341 19/04/2018 G J JONES PLUMBING REPLACE WASTE PIPE, WC PAN & CISTERN / HAND BASINS 2521.59

EFT5342 19/04/2018 QUICK CORPORATE VARIOUS STATIONERY SUPPLIES / 2 X WORK STATIONS 1147.66 ADMIN EFT5343 19/04/2018 AG IMPLEMENTS QUAIRADING REPLACE EXHAUST PIPE FROM TURBO TO EXHAUST BRAKE 905.19 Q3870 EFT5344 19/04/2018 CNW PTY LTD ELECTRICAL MATERIALS - PRIVATE WORKS 137.09 FUNDS / RECOVERED EFT5345 19/04/2018 MM ELECTRICAL MERCHANDISING NORTHAM VARIOUS ELECTRICAL MATERIALS - PRIVATE WORKS 638.58 FUNDS / RECOVERED EFT5346 19/04/2018 YVONNE KING REIMBURSEMENT FOR KEYS, DOOR LOCK & PAD BOLT 79.40 EFT5347 19/04/2018 NORTH QUAIRADING CONTRACTORS PTY LTD ROAD TRAIN HIRE 08/03/18- 16/03/18 2200.00 GRAIN FREIGHT EFT5348 19/04/2018 ALLTOOLS (W.A.) PTY LTD PURCHASE OF TOOLS- DEPOT 2305.98 EFT5349 19/04/2018 PRACTICAL PEOPLE SOLUTIONS LEADERSHIP REPORT & DEBRIEF CONSULTATION 1089.00 EFT5350 19/04/2018 SYSTEM MAINTENANCE SERVICE/MAINTANCE VISIT INC ONSITE STAFF TRAINING 1543.36 C/PARK EFT5351 19/04/2018 STAR TRACK EXPRESS PTY LIMITED SEND & RETURN PUMP TO RAINCHASER PUMPS MUNDARING 295.51

EFT5352 19/04/2018 A W DUNCAN CARPENTRY SERVICES REMOVE REPLACE FLOOR & WALL TILES IN AWAY CHANGE 11111.50 ROOMS AT COM/BUILDING Page 44 of 273

EFT5353 20/04/2018 QUAIRADING EARTHMOVING CO. WANDRRA FLOOD DAMAGE REPAIR ROADS CERT 7 PART 2 158999.30 WANDRAA CLAIM EFT5354 27/04/2018 COURIER AUSTRALIA VAROUS FREIGHT CHARGES 84.13 EFT5355 27/04/2018 ANTHONY MERILLO REIMBURSEMENT- LAUNDRY TAP UNIT 2 & RAIL UNIT 3 174.00 EFT5356 27/04/2018 BENT NAIL BUILDING & MAINTENANCE FENCING- SHIRE WORKS DEPOT 5024.55 EFT5357 27/04/2018 TOTAL EDEN PTY LTD GEARDRIVE SPRINKLERS 286.24 EFT5358 27/04/2018 WILLISFORD INTERIORS PTY LTD 16X REPLACEMENT SOLID DOORS & DEAD BOLTS AKV 2970.00 EFT5359 27/04/2018 DIGGING DOCKER INSTALL GUIDE POST ON CUNDERDIN RD PLUS TRAVEL 600.00 GRAIN FREIGHT EFT5360 27/04/2018 AVON CONCRETE WANDRRA FLOOD DAMAGE REPAIRS FLOODWAYS/CULVERTS 135804.08 WANDRAA AND BRIDGES CLAIM EFT5361 27/04/2018 KINGDOM MEDICALS PTY LTD CLINICAL SERVICES 11/04/18- 24/04/18 17989.29 EFT5362 27/04/2018 MODERN TEACHING AIDS PTY LTD EASTER HATS - C/CARE 47.08 EFT5363 27/04/2018 WHEATBELT BUSINESS NETWORK SOCIAL MEDIA WORKSHOP @ CRC 539.00 EFT5364 27/04/2018 S L SATYA PTY LTD T/A BP QUAIRADING REFRESHMENTS BUSH FIRE VOLUNTEERS 16/04/2018 117.50 FUNDS / RECOVERED EFT5365 27/04/2018 DANIEL SHAUN MARZOCCHI PLATES, CUPS & CUTLERY FOR YOUTH CENTRE 165.00 23459 06/04/2018 TELSTRA PHONE LINE CHARGES 20/02/18- 19/03/18 1779.11 23460 06/04/2018 CONSTRUCTION TRAINING FUND BCITF JAN-MARCH 671.30 FUNDS / RECOVERED 23461 06/04/2018 BUILDING COMMISSION BSL JAN-MARCH 1058.45 FUNDS / RECOVERED 23462 06/04/2018 WATER CORPORATION WATER USAGE & SERVICE CHARGE 17/01/18- 21/03/18 124.35 23463 06/04/2018 SYNERGY CHARGES 18/01/18- 23/03/18 - TOAPIN WEIR 47.00 23464 12/04/2018 PETER DAVID SMITH SITTING FEES FEBRUARY- MARCH 610.00 23465 12/04/2018 TELSTRA PHONE CHARGES 02/03/18- 01/04/18 200.56 23466 12/04/2018 QUAIRADING PHARMACY AQUIM HAND SAN FOR MED PRAC 26.85 23467 12/04/2018 SYNERGY CHARGES - STREET LIGHTING 1833.60 23468 19/04/2018 QUAIRADING MEDICAL PRACTICE HEP B INJECTION- KIM NOTTLE 72.00 23469 19/04/2018 WATER CORPORATION SERVICE & WATER CHARGES 15/02/2018- 11/04/2018 5088.64 23470 19/04/2018 SYNERGY POWER CHARGES CRC $718 / POOL/C/PARK/CABIN/ P-GDN 5985.85 $5268 23471 19/04/2018 SHIRE OF QUAIRADING PETTY CASH RECOUP 183.35 23472 19/04/2018 STATE LAW PUBLISHER GOVERNMENT GAZETTE PUBLICATION OF THE ANIMALS 1754.40 LOCAL LAW 2017 23473 27/04/2018 TELSTRA MOBILE CHARGES 590.42 23474 27/04/2018 QUAIRADING MEDICAL PRACTICE HEB B INJECTIONS FOR K.NOTTLE 72.00 Page 45 of 273

23475 27/04/2018 WATER CORPORATION WATER USAGE & SERVICE CHARGE 14/02/2018- 12/04/2018 15521.61

DD12891.1 17/04/2018 WA SUPER PAYROLL DEDUCTIIONS 6362.27 DD12891.2 17/04/2018 SUPERWRAP ESSENTIALS - PERSONAL SUPER PLAN SUPERANNUATION CONTRIBUTIONS 229.35 DD12891.3 17/04/2018 CBUS SUPERANNUATION CONTRIBUTIONS 207.50 DD12891.4 17/04/2018 ESSENTIAL SUPER SUPERANNUATION CONTRIBUTIONS 111.62 DD12891.5 17/04/2018 REST SUPERANNUATION SUPERANNUATION CONTRIBUTIONS 276.22 DD12891.6 17/04/2018 ASGARD INFINITY E WRAP SUPER SUPERANNUATION CONTRIBUTIONS 272.70 DD12891.7 17/04/2018 COLONIAL FIRST STATE SUPERANNUATION CONTRIBUTIONS 314.37 DD12891.8 17/04/2018 BT SUPER FOR LIFE SUPERANNUATION CONTRIBUTIONS 652.56 DD12891.9 17/04/2018 AUSTRALIAN SUPER SUPERANNUATION CONTRIBUTIONS 169.86 DD12892.1 03/04/2018 WA SUPER PAYROLL DEDUCTIIONS 5694.23 DD12892.2 03/04/2018 SUPERWRAP ESSENTIALS - PERSONAL SUPER PLAN SUPERANNUATION CONTRIBUTIONS 229.35 DD12892.3 03/04/2018 CBUS SUPERANNUATION CONTRIBUTIONS 207.50 DD12892.4 03/04/2018 ESSENTIAL SUPER SUPERANNUATION CONTRIBUTIONS 106.64 DD12892.5 03/04/2018 REST SUPERANNUATION SUPERANNUATION CONTRIBUTIONS 276.22 DD12892.6 03/04/2018 ASGARD INFINITY E WRAP SUPER SUPERANNUATION CONTRIBUTIONS 232.89 DD12892.7 03/04/2018 COLONIAL FIRST STATE SUPERANNUATION CONTRIBUTIONS 314.37 DD12892.8 03/04/2018 BT SUPER FOR LIFE SUPERANNUATION CONTRIBUTIONS 685.19 DD12892.9 03/04/2018 AUSTRALIAN SUPER SUPERANNUATION CONTRIBUTIONS 169.86 DD12891.10 17/04/2018 MLC NOMINEES PTY LTD SUPERANNUATION CONTRIBUTIONS 104.91 DD12891.11 17/04/2018 HOST PLUS SUPERANNUATION SUPERANNUATION CONTRIBUTIONS 132.28 DD12891.12 17/04/2018 PRIME SUPER SUPERANNUATION CONTRIBUTIONS 443.20 DD12892.10 03/04/2018 MLC NOMINEES PTY LTD SUPERANNUATION CONTRIBUTIONS 109.54 DD12892.11 03/04/2018 HOST PLUS SUPERANNUATION SUPERANNUATION CONTRIBUTIONS 110.75 DD12892.12 03/04/2018 PRIME SUPER SUPERANNUATION CONTRIBUTIONS 400.08 730282.28 Page 46 of 273

TRANSPORT TAKINGS FOR THE MONTH ENDING

Apr-18 Attachment 9.1.2

DATE DESCRIPTION AMOUNT

28/03/2018 TRANSPORT RECEIPTS 3,223.80 29/03/2018 TRANSPORT RECEIPTS 490.45 2/04/2018 TRANSPORT RECEIPTS 3,564.95 3/04/2018 TRANSPORT RECEIPTS 7,025.00 4/04/2018 TRANSPORT RECEIPTS 674.95 5/04/2018 TRANSPORT RECEIPTS 2,111.95 9/04/2018 TRANSPORT RECEIPTS 27,746.05 10/04/2018 TRANSPORT RECEIPTS 3,002.55 11/04/2018 TRANSPORT RECEIPTS 1,814.70 12/04/2018 TRANSPORT RECEIPTS 369.80 13/04/2018 TRANSPORT RECEIPTS 678.65 16/04/2018 TRANSPORT RECEIPTS 667.40 17/04/2018 TRANSPORT RECEIPTS 382.25 18/04/2018 TRANSPORT RECEIPTS 1,427.95 19/04/2018 TRANSPORT RECEIPTS 2,243.95 20/04/2018 TRANSPORT RECEIPTS 3,393.10 23/04/2018 TRANSPORT RECEIPTS 1,493.90 24/04/2018 TRANSPORT RECEIPTS 699.70 26/04/2018 TRANSPORT RECEIPTS 2,608.85 TRANSPORT RECEIPTS TRANSPORT RECEIPTS TRANSPORT RECEIPTS TRANSPORT RECEIPTS

Total 63,619.95

27/04/2018 TRANSPORT RECEIPTS 1,826.60 30/04/2018 TRANSPORT RECEIPTS 674.75 TRANSPORT RECEIPTS

AMOUNTS YET TO BE DRAWN 2,501.35 Page 47 of 273 Page 48 of 273

9.2 Fund Balances Report – April 2018

REPORTING OFFICER Tony Merillo Deputy Chief Executive Officer Date: 7th May 2018 DISCLOSURE OF INTEREST – Nil OWNER/APPLICANT – Nil MATTER FOR CONSIDERATION – Reconciled Cash Financial Position as at 30th April 2018 APPLICANT’S SUBMISSION – Nil BACKGROUND – The Municipal, Cash Backed Reserves and Trust Accounts shown here as at 30th April 2018, are provided to inform Council of its Cash Financial Position as at that date. Account Statement Reconciliation Balance Balance Municipal A/c $30,169.13 Reconciled Municipal Balance $171,616.97 Acc: 000001 At Call - Invest. $100,000.00 (Plus Outstanding Payments) $2,973.35 Acc:128224 Childcare Centre $8,778.40 (Less Outstanding Deposits) ($2,352.80) Acc:150827 Medical A/c $30,788.64 (Less Outstanding Transport) ($2,501.35) Acc: 111529 Total Municipal $169,736.17 $169,736.17

At Call – Reserve $389,860.07 Acc: 129083 T/Deposit-Reserve $1,317,309.16 Acc: 149105 T/Deposit-Reserve $456,368.63 Acc: 160427 Total Reserves $2,163,537.86 $2,163,537.86

Trust A/c $86,308.46 Trust General Ledger $86,308.46 $0.00 Plus Outstanding Deposits $0.00 $0.00 Less Outstanding Transfers $0.00 Police Licensing $2,501.35 $3,501.35 Total Trust $88,809.81 $88,809.81

$2,422,083.84 $2,422,083.84

STATUTORY ENVIRONMENT – Forms part of Financial Management Reg 34(2)(a) POLICY IMPLICATIONS – Nil FINANCIAL IMPLICATIONS – Nil STRATEGIC IMPLICATIONS –Strategic Community Plan G1.2 Ensure Transparency and Accountable Governance of the Shire. COMMUNITY CONSULTATION – Nil Page 49 of 273

RISK MANAGEMENT: Adopted Risk Management Policy and Risk Management Framework in Place. Fund Balances are reported following Reconciliation of Council’s Accounting System with Council’s Bank Statements and Certificates of Term Depots held. Accounting and Reconciliation conducted in accordance with Council’s Financial Management Procedures. Risk Assessment – Low given adherence with Local Government Act and Accounting Regulations. COMMENT – Fund Balances for the period ending 30th April 2018 as stated above. OFFICER RECOMMENDATION That Council adopt the Reconciled Fund Balances for the period ending 30th April 2018.

VOTING REQUIREMENTS – Simple Majority

Page 50 of 273 MUNICIPAL BANK RECONCILIATION AS AT 30 APRIL 2018 Attachment 11.3.1 Balance as per Bank Statement Acc Numbers All Funds Held with Westpac Quairading 150827 Childcare Centre 8,778.40 111529 Medical Centre 30,788.64 169,736.17 *000001 Muni 30,169.13 2,352.80 128224 @ Call Investment ( At Call 0.6% ) 100,000.00 172,088.97 - (2,973.35) 169,736.17 2,501.35

129083 Invest - Reserves ( At Call 0.6% ) 389,860.07 160427 Invest - Reserves - Term Deposit 4 mths @ 2.51% 03/06/2018 456,368.63 149105 Invest - Reserves - Term Deposit 6 mths @ 2.61% 12/06/2018 1,317,309.16 171,616.97 2,163,537.86

2,333,274.03

Plus deposits not credited 30-April-2018 $2,352.80 2,352.80 $0.00

23449 Issued Mar' 18 & Still Outstanding $200.00 23455 Issued Mar' 18 & Still Outstanding $200.00 23474 Issued Apr' 18 & Still Outstanding $72.00

27/2/2018 Police Licencing $1,826.60 28/2/2018 Police Licencing $674.75 Less Unpresented Cheques -$2,973.35 2,332,653.48

Muni General Ledger Balance 171,616.97 Police Licensing G/L Balance (2,501.35) Reserves GL Balance 2,163,537.86

2,332,653.48

Variance 0.00

Reserve Fund Accumulation Account 2,163,537.86 Reserve Funds Total per system 2,163,537.86 Reserve Fund Imbalance 0.00 Page 51 of 273 SHIRE OF QUAIRADING RESERVES Annual Analysis 2017 / 2018 Attachment 11.3.2

Reserves at Reserves at Reserves at Reserves at Reserves at Reserves at 31 Reserves at Reserves at Reserves at Reserves at 2017 / 2018 1 July Opening 31st July 31st August 30th Sept. 31st October 30 November December 31 January 29 February 31 March 30 April Balance 2017 2017 2017 2017 2017 2017 2018 2018 2018 2018 Budget $ $ Reserves

Cash Backed Reserves Building Reserve Opening Balance 1139330.86 1139330.86 1139425.36 1139519.95 1140261.43 1142359.38 1142433.97 1151100.08 951927.29 953735.07 953803.29 1139330.86 Interest Earned on Reserves 0.00 94.50 94.59 741.48 2097.95 74.59 8666.11 827.21 1807.78 68.22 75.31 19500.00 Amounts Set Aside/Transfer to Reserve 0.00 -200000.00 0.00 Amount Used/ Transfer from Reserve 0.00 0.00 1139330.86 1139425.36 1139519.95 1140261.43 1142359.38 1142433.97 1151100.08 951927.29 953735.07 953803.29 953878.60 1158830.86 Furniture, Fittings & Equiment Reserve Opening Balance 10759.59 10759.59 10760.49 10761.39 10768.41 10788.23 10788.99 10870.83 10880.36 10901.03 10901.81 10759.59 Interest Earned on Reserves 0.00 0.90 0.90 7.02 19.82 0.76 81.84 9.53 20.67 0.78 0.86 250.00 Amounts Set Aside/Transfer to Reserve 0.00 0.00 Amount Used/ Transfer from Reserve 0.00 0.00 10759.59 10760.49 10761.39 10768.41 10788.23 10788.99 10870.83 10880.36 10901.03 10901.81 10902.67 11009.59 Plant Reserve Opening Balance 302701.44 302701.44 302726.55 302751.66 302949.00 303506.73 303527.98 305830.43 306098.35 306679.95 306701.89 302701.44 Interest Earned on Reserves 0.00 25.11 25.11 197.34 557.73 21.25 2302.45 267.92 581.60 21.94 24.22 12500.00 Amounts Set Aside/Transfer to Reserve 0.00 0.00 Amount Used/ Transfer from Reserve 0.00 0.00 302701.44 302726.55 302751.66 302949.00 303506.73 303527.98 305830.43 306098.35 306679.95 306701.89 306726.11 315201.44 Swimming Pool Reserve Opening Balance 6736.14 6736.14 6736.69 6737.24 6741.63 6754.04 6754.51 6805.75 6811.71 6824.65 6825.14 6736.14 Interest Earned on Reserves 0.00 0.55 0.55 4.39 12.41 0.47 51.24 5.96 12.94 0.49 0.54 160.00 Amounts Set Aside/Transfer to Reserve 0.00 0.00 Amount Used/ Transfer from Reserve 0.00 6736.14 6736.69 6737.24 6741.63 6754.04 6754.51 6805.75 6811.71 6824.65 6825.14 6825.68 6896.14 Long Service and Annual Leave Reserve Opening Balance 179220.42 179220.42 179235.28 179250.14 179367.01 179697.23 179707.81 181071.01 181229.26 181573.60 181586.59 179220.42 Interest Earned on Reserves 0.00 14.86 14.86 116.87 330.22 10.58 1363.20 158.25 344.34 12.99 14.34 3950.00 Amounts Set Aside/Transfer to Reserve 0.00 0.00 Amount Used/ Transfer from Reserve 0.00 0.00 179220.42 179235.28 179250.14 179367.01 179697.23 179707.81 181071.01 181229.26 181573.60 181586.59 181600.93 183170.42 Sustainable Environment Opening Balance 155345.40 155345.40 155358.28 155371.16 155472.46 155758.49 155769.39 156951.00 157088.50 157386.98 157398.24 155345.40 Interest Earned on Reserves 0.00 12.88 12.88 101.30 286.03 10.90 1181.61 137.50 298.48 11.26 12.43 3500.00 Amounts Set Aside/Transfer to Reserve 0.00 0.00 Amount Used/ Transfer from Reserve 0.00 0.00 155345.40 155358.28 155371.16 155472.46 155758.49 155769.39 156951.00 157088.50 157386.98 157398.24 157410.67 158845.40 Health Reserve Opening Balance 44923.37 44923.37 44927.10 44930.83 44960.12 45042.89 45046.04 45387.75 45427.51 45513.83 45517.09 44923.37 Interest Earned on Reserves 0.00 3.73 3.73 29.29 82.77 3.15 341.71 39.76 86.32 3.26 3.59 1010.00 Amounts Set Aside/Transfer to Reserve 0.00 0.00 Amount Used/ Transfer from Reserve 0.00 0.00 44923.37 44927.10 44930.83 44960.12 45042.89 45046.04 45387.75 45427.51 45513.83 45517.09 45520.68 45933.37 Town Planning & Development Opening Balance 277524.49 277524.49 277547.54 277570.59 277751.57 278262.91 278282.39 280393.34 280638.98 281172.21 281192.32 277524.49 Interest Earned on Reserves 0.00 23.05 23.05 180.98 511.34 19.48 2110.95 245.64 533.23 20.11 22.20 4250.00 Amounts Set Aside/Transfer to Reserve 0.00 0.00 Amount Used/ Transfer from Reserve 0.00 0.00 277524.49 277547.54 277570.59 277751.57 278262.91 278282.39 280393.34 280638.98 281172.21 281192.32 281214.52 281774.49 HomesWest J/V Housing Opening Balance 4915.76 4915.76 4916.18 4916.60 4919.80 4928.85 4929.20 4966.59 4971.02 4980.46 4980.82 4915.76 Interest Earned on Reserves 0.00 0.42 0.42 3.20 9.05 0.35 37.39 4.43 9.44 0.36 0.39 110.00 Amounts Set Aside/Transfer to Reserve 0.00 0.00 Amount Used/ Transfer from Reserve 0.00 0.00 4915.76 4916.18 4916.60 4919.80 4928.85 4929.20 4966.59 4971.02 4980.46 4980.82 4981.21 5025.76 Road Infrastructure Opening Balance 211667.66 211667.66 211685.21 211702.76 211836.79 212226.67 212241.53 213850.49 214037.84 214444.52 214459.85 211667.66 Interest Earned on Reserves 0.00 17.55 17.55 134.03 389.88 14.86 1608.96 187.35 406.68 15.33 16.94 4350.00 Amounts Set Aside/Transfer to Reserve 0.00 0.00 Amount Used/ Transfer from Reserve 0.00 0.00 211667.66 211685.21 211702.76 211836.79 212226.67 212241.53 213850.49 214037.84 214444.52 214459.85 214476.79 216017.66

Total Cash Backed Reserves 2333125.13 2333318.68 2333512.32 2335028.22 2339325.42 2339481.81 2357227.27 2159110.82 2163212.30 2163367.04 2163537.86 2382705.13

Bank Reconciliation April '18 Page 52 of 273

TRUST BANK RECONCILIATION AS AT 30 APRIL 2018 Attachment 11.3.3 Balance as per Bank Statement

Trust Account 86,308.46 Police Licensing G/L Balance 2,501.35 88,809.81

Plus deposits not credited 0.00 Outstanding Transfers 0.00

88,809.81

Trust Bank General Ledger Balance 86,308.46 Police Licensing G/L Balance 2,501.35 88,809.81

Imbalance 0.00

Police Licensing - Trust April '18 $2,501.35

Bird Cameron - CRC Rental Bond $540.00 Greenwood H/Bond 30 Suburban $326.00 QARRAS - Luncheon $3,451.37 Doodenanning Cemetery Board $1,196.06 Peacock - 2 Yr Town Planning Bond - 20/10/15 $1,000.00 Rural Youth - Park Project $73,226.87 South Caroling Cemetery Board $4,886.51 Marley Trans - Barracks $400.00 Dawson - Cottage $200.00 The Good Shed Lads - Cottage $200.00 4Square Church - Hall $625.00 Avalon BSL $56.65 Radjal - Cottage $200.00 $88,809.81 Page 53 of 273 MEDICAL PRACTICE INCOME & EXPENDITURE - BUDGET 1st July 2017 to 30th April 2018 Year to Date BUDGET EXPENDITURE Actual YTD% 17/18 2017 / 2018 LABOUR CONTRACTOR DOCTOR 16/17 + JUN 30 CPI in OCT17 $329,423.47 $425,085 77% Wages PRACTICE NURSE (2 days a week) $26,387.32 $38,857 68% PRACTICE MGR RECEPTIONISTS - Job Share 3 Staff (1.6 FTE) $76,991.41 $97,609 79% Super PRACTICE NURSE $2,455.36 $3,691 67% PRACTICE MGR RECEPTIONISTS - Job Share 3 Staff (1.6 FTE) $7,077.24 $9,273 76% Insurance WORKERS COMPENSATION $8,000.00 $8,000 100% MEDICAL INDEMNITY/PROFESSIONAL FEES $1,000 Other STAFF DEVELOPMENT $0.00 $1,000 0% MATERIALS MATERIALS - MEDICAL/OTHER $7,506.96 $8,000 94% UTILITIES ELECTRICITY CONSUMED $2,910.73 $2,400 121% PHONE $3,412.49 $4,500 76% POSTAGES, PRINTING, STATIONERY, ETC $4,233.29 $3,800 111% OTHER MINOR CAPITAL EXPENDITURE ITEMS $1,532.62 $3,000 51% COMPUTERS - MTCE (NON CAPITAL) $3,685.09 $2,000 184% CREDIT CARD MERCHANT FEES $334.78 $500 67% OTHER SURGERY EXPENSES $17,593.85 $22,000 80% TOTAL CASH EXPENDITURE $491,544.61 $630,715 78%

INCOME AMOUNT AMOUNT INTEREST - SUPPORT PACKAGES $2,911.43 $2,000 146% HIC PAYMENTS (PIP) & (SWWML) & (CIR) -EX GST $17,174.21 $20,000 86% RFDS PAYMENTS $3,000.00 $6,300 48% PRACTICE NURSE INCENTIVE GRANT $18,581.28 $24,000 77% RECEIPTS FROM CONSULTATIONS $31,514.66 $65,000 48% VTA BENEFIT / M 'CARE $192,169.10 $240,000 80% SiHi GP INCENTIVE (EX GST) $16,650.00 $26,000 64% VMP PAYMENTS (EX GST) - ESTIMATED $74,892.18 $95,000 79% SUNDRY PAYMENTS $272.46 $0 TOTAL CASH INCOME $357,165.33 $478,300 75%

TOTAL CASH INCOME $357,165.33 $478,300 75% TOTAL CASH EXPENDITURE $491,544.61 $630,715 78% OUTCOME -$134,379.28 -$152,415 88%

F:\dceo\SFO\Medical Practice Reconciliation 17 - 18\M-PRACTICE Budget Working April 2018 Balancing Report - Income RECEIPTS RFDS Payment Page 54 of 273 1st July 2017 to 30th April 2018 Jul 2017 $4,456.05 SiHi GP INCENTIVE (Ex GST) Bank Balance Plus Outstanding Deposit $365,219.77 Aug 2017 $3,166.95 14/08/17 $660.00 Amount transferred to Muni Fund $0.00 Sep 2017 $3,176.00 09/08/17 $1,815.00 29/08/17 $660.00 Total Bank Balance $365,219.77 Jun 2591 $3,476.95 25/08/17 $1,760.00 08/11/17 $660.00 Nov 2017 $3,753.00 05/10/17 $1,760.00 19/12/17 $660.00 Total Income - As per Inc & Exp $357,165.33 Dec 2017 $2,323.10 18/10/17 $2,090.00 13/04/18 $660.00 Adj for GST paid into bank but not included in Inc & Exp Jan 2018 $2,380.31 16/11/17 $1,815.00 $11,722.70 Report Feb 2018 $2,119.50 17/01/18 $3,905.00 Merchant Fees - debited to bank a/c -$368.26 Mar 2018 $3,522.80 15/03/18 $3,410.00 Less Sundry Debtor Raised by Administration -$660.00 Apr 2018 $3,140.00 12/04/18 $1,760.00 Less Sundry Debtor Raised by Administration -$660.00 Less Sundry Debtor Raised by Administration -$660.00 Less Sundry Debtor Raised by Administration -$660.00 Less Sundry Debtor Raised by Administration -$660.00 TOTAL $31,514.66 PRACTICE NURSE GST -$300.00 INCENTIVE GRANT TOTAL $3,000.00 10/11/16 $259.40 28/08/17 $6,134.38 GST -$1,665.00 VMP PAYMENTS 22/11/17 $6,158.75 TOTAL $16,650.00 21/02/18 $6,028.75 09/08/17 $8,238.14 INTEREST/SUPPORT 25/08/17 $8,238.14 Jul 2017 $131.75 05/10/17 $8,238.14 Jul 2017 $72.10 18/10/17 $8,238.14 Aug 2017 $72.10 16/11/17 $8,238.14 Aug 2017 $199.10 13/12/17 $8,238.14 Aug 2017 $5.87 17/01/18 $8,238.14 TOTAL $18,581.28 Sep 2017 $2.61 15/03/18 $16,476.28 PIP & SWWML & CIR Sep 2017 $395.25 12/04/18 $8,238.14 PAYMENTS Oct 2017 $2.66 24/08/17 $5,481.87 30/11/17 $2.56 22/01/17 $13,329.75 31/12/17 $1.59 22/11/17 $80.00 2/01/18 $72.00 5/01/18 $139.70 15/01/18 $72.10 GST -$7,489.22 Total $365,219.77 25/01/18 $72.10 TOTAL $74,892.18 Discrepancy $0.00 31/01/18 $1.45 Balancing G/Ledger 7/02/18 $131.75 BILLINGS G/L Balance - 113930 $357,165.33 14/02/18 $72.10 Total Income - As per Inc & Exp -$357,165.33 21/02/18 $131.75 Jul-17 $31,771.27 26/02/18 $131.75 Aug-17 $35,127.87 GST -$1,717.41 21/02/18 $860.00 Sep-17 $29,270.42 TOTAL $17,174.21 28/02/18 $1.45 Oct-17 $34,170.27 29/03/18 $2.05 Nov-17 $43,152.54 SUNDRY PAYMENTS 13/03/18 131.75 Dec-17 $20,035.80 24/11/2017 $72.10 21/03/18 203.85 Jan-18 $31,558.94 20/12/2017 $40.00 30/04/18 2.04 Feb-18 $33,404.77 22/12/17 $72.10 Mar-18 $33,082.37 17/01/18 $107.80 TOTAL $2,911.43 Apr-18 $29,682.02 8/01/18 $7.70 VTA Benefit / Medicare 31/07/17 $17,036.95 31/08/17 $20,908.85 Discrepancy $0.00 30/09/17 $18,234.40 Balancing Report - Expenditure 31/10/17 $20,226.40 Balance of Report - 113920 $489,942.08 30/11/17 $19,951.55 Accrued Wages 2016 / 2017 $1,602.53 31/12/17 $14,964.40 31/01/18 $17,878.50 Balance $491,544.61 28/02/18 $27,110.05 Total Expenditure $491,544.61 GST -$27.24 31/03/18 $18,252.50 Discrepancy $0.00 TOTAL $272.46 30/04/18 $17,605.50

TOTAL $192,169.10 Page 55 of 273

SHIRE OF QUAIRADING QUAIRADING LITTLE RAINMAKERS CHILD CARE CENTRE STATEMENT OF GRANT INCOME AND EXPENDITURE 1ST JULY 2017 - 30TH APRIL 2018

INCOME Fees $ 91,416.80 CCMS $ 23,516.18 Trainee Incentive Payments $ 2,500.00 Reimbursements $ 199.60

TOTAL INCOME $ 117,632.58

EXPENDITURE Insurance $ 2,800.00 Dept Communities - Annual Service Fee $ 200.00 IT Costs $ 115.91 Operating Expenses $ 1,959.58 Power $ 939.32 Grant Expenditure $ 614.55 To be Reimbursed $ 304.50 Phone $ 365.83 Wages $ 84,539.62 Superannuation $ 7,990.06

TOTAL EXPENDITURE $ 99,829.37

Income $ 117,632.58 Expenses -$ 99,829.37 Surplus/ Defecit $ 17,803.21 Page 56 of 273

SHIRE OF QUAIRADING QUAIRADING LITTLE RAINMAKERS CHILD CARE CENTRE STATEMENT OF GRANT INCOME AND EXPENDITURE Apr-18

INCOME Fees $ 8,958.40 CCMS Trainee Incentive Payments Reimbursements

TOTAL INCOME $ 8,958.40

EXPENDITURE Insurance Dept Communities - Annual Service Fee IT Costs Operating Expenses $ 92.90 Power Grant Expenditure Funds to be reimbursrsed Phone $ 42.22 Wages $ 8,683.94 Superannuation $ 824.99

TOTAL EXPENDITURE $ 9,644.05

Income $ 8,958.40 Expenses -$ 9,644.05 Surplus/ Defecit -$ 685.65 Page 57 of 273 Page 58 of 273 Page 59 of 273

9.2 Financial information requested

WANDDRA Income and Expenditure

Claim 5 $467,506.98 Submitted 01/02/2018 Claim 6 $503,314.09 Submitted 04/05/2018 Claim 7 $454,576.03 Submitted 12/04/2018 Total $1,425,397.10

Outstanding Creditors as at 24/05/2018

$638,998.83

Outstanding Sundry Debtors – as at 30/04/2018

Outstanding past 90 days $2,090.03

Outstanding Rates

Type Outstanding Total Pensioners outstanding $13,166.54 Pensioner Rebate $6,166.07 Pensioners Deferred $23,081.98 Total Pensioners $42,414.59 On Arrangements $19,273.88 Instalments $15,535.21 Properties being sold $49,815.42 Total non-pensioners $84,624.51 Non Paying Rates $105,864.10 Total Rates Raised $2,299,090.72 $114,954.53 (5% of Total Raised) Page 60 of 273

9.3 Financial Information–Statements of Income and Expenditure for the Period Ending – 30th April 2018

REPORTING OFFICER Tony Merillo Deputy Chief Executive Officer Date – 7th May 2018 DISCLOSURE OF INTEREST – Nil OWNER/APPLICANT – Nil MATTER FOR CONSIDERATION – The adoption of the Monthly Financial Report and Statements of Financial Activity. BACKGROUND – Council resolved in October 2000 (Minute Number 071-00/01) to receive Financial Statements in the required Statutory format. STATUTORY ENVIRONMENT – Amendments to the regulations, gazetted on the 31st March 2005 and effective from the 1st July 2005, have repealed the existing regulations (34 and 35) relating to monthly and quarterly / triannual financial reports. They have been substituted in accordance with a new Regulation 34. This new regulation only requires Local Governments to report on a monthly basis, although it is much more prescriptive as to what is required and its intention is to establish a minimum standard across the industry. The new regulations require Local Government to prepare each month a statement of financial activity as per attachment. This statement is intended to report on the sources and application of funds highlighting variances to budget for the month in question. POLICY IMPLICATIONS – Nil FINANCIAL IMPLICATIONS – Nil STRATEGIC IMPLICATIONS –Strategic Community Plan G1.2 Ensure Transparency and Accountable Governance of the Shire. Corporate Business Plan G1.1.2 Continued Improvement of Risk Management Practices. G1.2.1Continued Improvement of Shire Reporting G1.2.2 Continue to Uphold the Shire Code of Conduct COMMUNITY CONSULTATION – Nil RISK MANAGEMENT: Adopted Risk Management Policy and Risk Management Framework in Place. Comprehensive Monthly Financial Report in accordance with the Local Government’s Financial Regulation 34 including individual Schedules and each budget line item provided to Audit and Finance Committee for analysis and Recommendation to Council. Risk Ranking – Low due to Checking Procedures followed. COMMENT – Schedules in the normal format also accompany the required documentation to assist with the interpretation for fund movements and variations. Financial Statements for the period ending 30th April 2018 follow. OFFICER RECOMMENDATIO N That Council adopt the Financial Statements for the period ending 30th April 2018. VOTING REQUIREMENTS – Simple Majority

Page 61 of 273

SHIRE OF QUAIRADING

MONTHLY STATEMENT OF FINANCIAL ACTIVITY

FOR THE PERIOD 1 JULY 2017 TO 30 APRIL 2018

TABLE OF CONTENTS Page

Statement of Financial Activity 2

Notes to and Forming Part of the Statement

1 Significant Accounting Policies 3 to 6 2 Statement of Objective 7 3 Acquisition of Assets 8 to 9 4 Disposal of Assets 10 5 Information on Borrowings 11 to 12 6 Reserves 13 to 15 7 Net Current Assets 16 8 Rating Information 17 9 Trust Funds 18 10 Operating Statement 19 11 Statement of Financial Position 20 12 Financial Ratios 21 SHIRE OF QUAIRADING Page 62 of 273

STATEMENT OF FINANCIAL ACTIVITY

FOR THE PERIOD 1 JULY 2017 TO 30 APRIL 2018 Variances NOTE April April Variances Actual 2018 2018 2017 / 2018 Actuals to Budget to Operating Actual Y-T-D Budget Budget Budget Y-T-D $ $ $ $ % Revenues/Sources 1,2 Governance 13,402 5,544 7,436 7,858 141.74% General Purpose Funding 686,866 681,110 899,979 5,756 0.85% Law, Order, Public Safety 135,144 120,999 159,310 14,145 11.69% Health 357,666 399,695 479,794 (42,029) (10.52%) Education and Welfare 192,583 184,909 222,763 7,674 4.15% Housing 78,899 75,614 91,827 3,285 4.34% Community Amenities 164,636 124,804 133,550 39,832 31.92% Recreation and Culture 39,002 110,614 149,990 (71,612) (64.74%) Transport 3,788,405 3,832,604 10,292,895 (44,199) (1.15%) Economic Services 153,620 87,550 111,645 66,070 75.47% Other Property and Services 249,810 180,353 223,938 69,457 38.51% 5,860,033 5,803,796 12,773,127 56,237 0.97% (Expenses)/(Applications) 1,2 Governance (388,865) (364,469) (490,013) (24,396) (6.69%) General Purpose Funding (57,812) (54,695) (103,848) (3,117) (5.70%) Law, Order, Public Safety (264,038) (254,168) (307,534) (9,870) (3.88%) Health (559,317) (570,420) (727,143) 11,103 1.95% Education and Welfare (249,135) (274,320) (335,982) 25,185 9.18% Housing (200,590) (206,413) (247,967) 5,823 2.82% Community Amenities (371,381) (400,374) (486,474) 28,993 7.24% Recreation & Culture (671,614) (698,006) (825,352) 26,392 3.78% Transport (6,612,830) (6,286,304) (12,289,971) (326,526) (5.19%) Economic Services (468,238) (516,165) (642,680) 47,927 9.29% Other Property and Services (204,590) (154,370) (161,374) (50,220) (32.53%) (10,048,410) (9,779,704) (16,618,338) (268,706) 2.75%

Net Result Excluding Rates (4,188,377) (3,975,908) (3,845,211) (212,469) 5.34%

Adjustments for Non-Cash (Revenue) and Expenditure (Profit)/Loss on Asset Disposals 4 (5,890) 0 0 (5,890) 100.00% Movement in Deferred Pensioners (non-current) 0 0 0 0 100.00% Movement in Employee Benefit Provisions (non-current) 0 0 0 0 100.00% Movement in LSL Reserves (Added Back) 2,381 0 0 2,381 100.00% Rounding (3) 0 0 Depreciation on Assets 2(a) 2,907,516 2,774,996 3,329,995 132,520 4.78% Capital Revenue and (Expenditure) Purchase Land Held for Resale 3 0 0 (10,000) 0 #DIV/0! Purchase Land and Buildings 3 (766,879) (1,275,014) (1,307,214) 508,135 39.85% Purchase Plant and Equipment 3 (450,180) (542,652) (601,182) 92,472 17.04% Purchase Furniture and Equipment 3 (34,843) (34,305) (34,305) (538) (1.57%) Purchase Infrastructure Assets - Roads 3 (2,771,227) (3,909,336) (4,043,694) 1,138,109 29.11% Purchase Infrastructure Assets - Footpaths 3 0 0 0 0 0.00% Purchase Infrastructure Assets - Bridges 3 0 0 0 0 100.00% Purchase Infrastructure Assets - Other 3 0 0 (13,300) 0 #DIV/0! Proceeds from Disposal of Assets 4 227,483 227,483 221,528 0 (0.00%) Repayment of Debentures 5 (30,915) (30,915) (53,324) 0 0.00% Proceeds from New Debentures 5 500,000 500,000 660,000 0 0.00% Advances to Council 0 0 0 0 0.00% Self-Supporting Loan Principal Income 30,915 30,915 32,524 0 0.00% Transfers to Restricted Assets (Reserves) 6 (30,413) (30,413) (467,795) 0 0.00% Transfers from Restricted Asset (Reserves) 6 200,000 200,000 713,812 0 0.00%

ADD Net Current Assets July 1 B/Fwd 7 3,255,389 3,255,389 3,283,323 0 0.00% LESS Net Current Assets Year to Date 7 966,537 -672,568 2,000 1,639,105 (243.71%)

Amount Raised from Rates 8 (2,121,580) (2,137,193) (2,136,843) 15,612 (0.73%)

This statement is to be read in conjunction with the accompanying notes.

Page 2 SHIRE OF QUAIRADING Page 63 of 273

NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY

FOR THE PERIOD 1 JULY 2017 TO 30 APRIL 2018

1. SIGNIFICANT ACCOUNTING POLICIES

The significant accounting policies which have been adopted in the preparation of this statement of financial activity are:

(a) Basis of Accounting This statement has been prepared in accordance with applicable Australian Accounting Standards, other mandatory professional reporting requirements and the Local Government Act 1995 (as amended) and accompanying regulations (as amended).

The Local Government Reporting Entity All Funds through which the Council controls resources to carry on its functions have been included in this statement.

In the process of reporting on the local government as a single unit, all transactions and balances between those funds (for example, loans and transfers between Funds) have been eliminated.

All monies held in the Trust Fund are excluded from the statement, but a separate statement of those monies appears at Note 9.

(c) Rounding Off Figures All figures shown in this statement, other than a rate in the dollar, are rounded to the nearest dollar.

(d) Rates, Grants, Donations and Other Contributions Rates, grants, donations and other contributions are recognised as revenues when the local government obtains control over the assets comprising the contributions. Control over assets acquired from rates is obtained at the commencement of the rating period or, where earlier, upon receipt of the rates.

(e) Goods and Services Tax In accordance with recommended practice, revenues, expenses and assets capitalised are stated net of any GST recoverable. Receivables and payables are stated inclusive of applicable GST.

(f) Cash and Cash Equivalents Cash and cash equivalents comprise cash at bank and in hand and short-term deposits that are readily convertible to known amounts of cash and which are subHect to an insignificant risk of changes in value.

For the purposes of the Cash Flow Statement, cash and cash equivalents consist of cash and cash equivalents as defined above, net of outstanding bank overdrafts. Bank overdrafts are included as short-term borrowings in current liabilities.

(g) Trade and Other Receivables Trade receivables, which generally have 30 - 90 day terms, are recognised initially at fair value and subsequently measured at amortised cost using the effective interest rate method, less any allowance for uncollectible amounts.

Collectibility of trade receivables is reviewed on an ongoing basis. Debts that are known to be uncollectible are written off when identified. An allowance for doubtful debts is raised when there is objective evidence that they will not be collectible.

Page 3 SHIRE OF QUAIRADING Page 64 of 273

NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY

FOR THE PERIOD 1 JULY 2017 TO 30 APRIL 2018

1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(h) Inventories

General Inventories are valued at the lower of cost and net realisable value. Net realisable value is the estimated selling price in the ordinary course of business less the estimated costs of completion and the estimated costs necessary to make the sale.

Inventories held from trading are classified as current even if not expected to be realised in the next 12 months.

Land Held for Resale Land purchased for development and/or resale is valued at the lower of cost and net realisable value. Cost includes the cost of acquisition, development and interest incurred on the financing of that land during its development. Interest and holding charges incurred after development is complete are recognised as expenses.

Revenue arising from the sale of property is recognised in the operating statement as at the time of signing a binding contract of sale.

Land held for resale is classified as current except where it is held as non-current based on Council’s intentions to release for sale.

(i) Fixed Assets All assets are initially recognised at cost. Cost is determined as the fair value of the assets given as consideration plus costs incidental to the acquisition. For assets acquired at no cost or for nominal consideration, cost is determined as fair value at the date of acquisition. The cost of non-current assets constructed by the Municipality includes the cost of all materials used in the construction, direct labour on the project and an appropriate proportion of variable and fixed overhead.

Certain asset classes may be revalued on a regular basis such that the carying values are not materially different from fair value. Assets carried at fair value are to be revalued with sufficient regularity to ensure the carrying amount does not differ materially from that determined using fair value at reporting date.

(H) Depreciation of Non-Current Assets All non-current assets having a limited useful life are systematically depreciated over their useful lives in a manner which reflects the consumption of the future economic benefits embodied in those assets.

Depreciation is recognised on a straight-line basis, using rates which are reviewed each reporting period. MaHor depreciation periods are: Land 0% Buildings 2 - 3% Furniture and Equipment 10 - 25% Computer and Electronic Equipment 33 - 45% Plant and Equipment Cars and Utilities 0% to 20% Heavy (eg Loaders and Graders) 7 - 20% Medium (eg Light Trucks) 10 - 20% Light (eg Chainsaws) 20 - 40% Sealed roads and streets: Aggregate Surfaces 3.00% Asphalt Surfaces 3% Pavement Surfaces 2.50% Clearing and Formation not depreciated Drainage Systems 1.30% Culverts/Floodways 2% Concrete Footpaths 3% Footpaths - Other 4% Kerbing 2% Bridges 1.30% NB Light vehicles (sedans, station wagons and utilities) are not depreciated if replacement is scheduled within 40,000 kms or 2 years.

Page 4 SHIRE OF QUAIRADING Page 65 of 273

NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY

FOR THE PERIOD 1 JULY 2017 TO 30 APRIL 2018

1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(k) Impairment In accordance with Australian Accounting Standards the Council's assets, other than inventories, are assessed at each reporting date to determine whether there is any indication they may be impaired.

Where such an indication exists, an estimate of the recoverable amount of the asset is made in accordance with AASB 136 "Impairment of Assets" and appropriate adHustments made.

An impairment loss is recognised whenever the carrying amount of an asset or its cash-generating unit exceeds its recoverable amount. Impairment losses are recognised in the Income Statement.

For non-cash generating assets such as roads, drains, public buildings and the like, value in use is represented by the depreciated replacement cost of the asset.

At the time of preparing this report, it is not possible to estimate the amount of impairment losses (if any) as at 30 June 2016.

In any event, an impairment loss is a non-cash transaction and consequently, has no impact on the Monthly Statement of Financial Position from a budgetary perspective.

(l) Trade and Other Payables Trade and other payables are carried at amortised cost. They represent liabilities for goods and services provided to the Municipality prior to the end of the financial year that are unpaid and arise when the Municipality becomes obliged to make future payments in respect of the purchase of these goods and services. The amounts are unsecured and are usually paid within 30 days of recognition.

(m) Employee Benefits The provisions for employee benefits relates to amounts expected to be paid for long service leave, annual leave, wages and salaries and are calculated as follows:

(i) Wages, Salaries, Annual Leave and Long Service Leave (Short-term Benefits) The provision for employees’ benefits to wages, salaries, annual leave and long service leave expected to be settled within 12 months represents the amount the municipality has a present obligation to pay resulting from employees services provided to balance date. The provision has been calculated at nominal amounts based on remuneration rates the Council expects to pay and includes related on-costs.

(ii) Annual Leave and Long Service Leave (Long-term Benefits)

(n) Interest-bearing Loans and Borrowings All loans and borrowings are initially recognised at the fair value of the consideration received less directly attributable transaction costs.

After initial recognition, interest-bearing loans and borrowings are subsequently measured at amortised cost using the effective interest method. Fees paid on the establishment of loan facilities that are yield related are included as part of the carrying amount of the loans and borrowings.

Borrowings are classified as current liabilities unless the Council has an unconditional right to defer settlement of the liability for at least 12 months after the balance sheet date.

Borrowing Costs Borrowing costs are recognised as an expense when incurred except where they are directly attributable to the acquisition, construction or production of a qualifying asset. Where this is the case, they are capitalised as part of the cost of the particular asset.

Page 5 SHIRE OF QUAIRADING Page 66 of 273

NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY

FOR THE PERIOD 1 JULY 2017 TO 30 APRIL 2018

1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(o) Provisions Provisions are recognised when: The council has a present legal or constructive obligation as a result of past events; it is more likely than not that an outflow of resources will be required to settle the obligation; and the amount has been reliably estimated. Provisions are not recognised for future operating losses.

Where there are a number of similar obligations, the likelihood that an outflow will be required in settlement is determined by considering the class of obligations as a whole. A provision is recognised even if the likelihood of an outflow with respect to any one item included in the same class of obligations may be small.

(p) Current and Non-Current Classification In the determination of whether an asset or liability is current or non-current, consideration is given to the time when each asset or liability is expected to be settled. The asset or liability is classified as current if it is expected to be settled within the next 12 months, being the Council’s operational cycle. In the case of liabilities where Council does not have the unconditional right to defer settlement beyond 12 months, such as vested long service leave, the liability is classified as current even if not expected to be settled within the next 12 months. Inventories held for trading are classified as current even if not expected to be realised in the next 12 months except for land held for resale where it is held as non-current based on Council’s intentions to release for sale.

Page 6 SHIRE OF QUAIRADING Page 67 of 273

NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY

FOR THE PERIOD 1 JULY 2017 TO 30 APRIL 2018

2. STATEMENT OF OBJECTIVE

The Shire of Quairading is dedicated to providing high quality services to the community through the various service orientated programs which it has established.

GOVERNANCE The Governance function accumulates the costs of Members expenses and other costs of Council that relate to the tasks of assiting Councillors and the ratepayers on matters which do not concern specific Council services. The type of expenses that can be expected under this function/activity are election expenses; meeting costs; salaries and expenses of members; policy and planning expenses; general information and publicity; audit fees; some aspects of accounting; budgeting and annual reports and public ceremonies/functions. The cost of compliance with the Local Government Act and other legislation is recorded in Other Governance.

GENERAL PURPOSE FUNDING This function includes rates and general purpose government grants in the revenue section. The type of expenses included are the cost of collecting and administering rates and general purpose grants, for example: wages for the Rates Officer, postage and stationery, valuation costs, grant submissions and a proportion of computer expenses.

LAW, ORDER, PUBLIC SAFETY This includes fire control which covers the maintenance of bushfire equipment and insurance; animal control and supervision of various local laws.

HEALTH Food quality control, pest control and operation of the Child Health Centre, Medical Centre and Dental Surgery.

EDUCATION AND WELFARE Maintenance of Pre-School facility. Provide assistance to the operation of the Frail Aged Lodge and Retirement Village facilities in Quairading.

HOUSING Maintenance of housing rented to staff and non staff.

COMMUNITY AMENITIES Rubbish collection services, operation of rubbish tip, sewerage services and administraion of the Town Planning Scheme. Provision of community bus service, maintenance of cemetery and public conveniences.

RECREATION AND CULTURE Maintenance of halls, swimming pool, recreation centre and various reserves and operation of library.

TRANSPORT Construction and maintenance of roads, drainage works, footpaths, parking facilities, traffic signs and cleaning of streets. Operation of on-line Licensing as a contractor to the Department of Transport.

ECONOMIC SERVICES This includes tourism and district promotion, noxious weed and vermin control, implementation of building controls, operation of the saleyards and operation of the water standpipe and washdown bay.

OTHER PROPERTY & SERVICES This function incorporates private works and other contracting, public works overheads and their allocation, plant operation costs and their allocation, gross salaries and wages and their allocation.

Page 7 SHIRE OF QUAIRADING Page 68 of 273

NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY

FOR THE PERIOD 1 JULY 2017 TO 30 APRIL 2018 April 2017 / 2018 2018 3. ACQUISITION OF ASSETS Budget Actual $ $ The following assets have been acquired during the period under review: By Program Governance CEO Vehicle 45,000 43,637 Administration Vehicle 38,000 0 Admin Centre / MedicalPract - Server Upgrade 34,305 34,843 0 Law, Order & Public Safety 0 0 0 Health Solar Panels - Medical Practice 13,500 11990

Education & Welfare Independent Living Unit - WACHS land 3,850 0

Housing 0 0 Community Amenities Land Valuations & Sale Costs 10,000 0 Community Transport Vehicle 20,470 20,756

Recreation and Culture Shire Hall - Audio Visual Upgrade 40,000 0 New Golf Club Machinery Shed 34,449 0 Swimming Pool Storage Shed 18,700 0 Swimming Pool - Infrastructure 13,300 0 Transport Road Construction 4,043,694 2,771,227 Bridge Construction 0 0 Works Depot - Construction 866,715 754,889 Mgr Works & Services Vehicle 40,000 38,656 Town Truck - Rubbisk / Maint. 62,000 0 New Loader 300,000 299,463 High Pressure Culvert Pump Unit 27,282 0 Traffic Control Lights 20,530 0 Mobile Toilets 5,400 5,168 Small Tractor 42,500 42,500 Economic Services Caravan ParkCottage 330,000 0

6,009,695 4,023,129.80

Page 8 SHIRE OF QUAIRADING Page 69 of 273

NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY

FOR THE PERIOD 1 JULY 2017 TO 30 APRIL 2018

April 2017 / 2018 2018 3. ACQUISITION OF ASSETS (Continued) Budget Actual $ $ The following assets have been acquired during the period under review:

By Class

Land Held for Resale 10,000 0 Land and Buildings 1,307,214 766,879 Plant and Equipment 601,182 450,180 Furniture and Equipment 34,305 34,843 Infrastructure Assets - Roads 4,043,694 2,771,227 Infrastructure Assets - Footpaths 0 0 Infrastructure Assets - Bridges 0 0 Infrastructure Assets - Other 13,300 0 6,009,695 4,023,129.80

Page 9 Page 70 of 273

SHIRE OF QUAIRADING

NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY

FOR THE PERIOD 1 JULY 2017 TO 30 APRIL 2018

4. DISPOSALS OF ASSETS

The following assets have been disposed of during the period under review:

Written Down Value Sale Proceeds Profit(Loss) By Program April April April 2017 / 2018 2018 2017 / 2018 2018 2017 / 2018 2018 Budget Actual Budget Actual Budget Actual $ $ $ $ $ $

Governance Caprice Sedan - Q0 38,000 42,355 38,000 38,183 0 (4,172)

Subaru - 0Q 28,000 0 28,000 0 0 0 Server - Dec' 2012 0 5,799 0 0.00 0 (5,799) Education & Welfare Community Trans Veh. 10,909 16,592 10,909 10,000 0 (6,592) Barrack's TV 0 1,341 0 0.00 0 (1,341) Transport Mgr Works & Services 32,000 46,380 32,000 43,182 0 (3,198) Side Tipper Q4220 5,455 5,341 5,455 5,455 113.63 Side Tipper Q4270 5,300 5,388 5,300 5,300 0 (88) Side Tipper Q4316 1,364 5,445 1,364 1,364 0 (4,082) Cat Loader 930H 70,000 82,598 70,000 113,000.00 0 30,402 Ford Tractor Q754 6,000 3,636 6,000 6,000 0 2,364 Town Truck - Q3870 17,500 0 17,500 0 0 0 Old Sweeper 2,000 6,717.96 2,000 5,000.00 0 (1,717.96) Utility 5,000 5,000 221,528 221,593 221,528 227,483 0 5,890

By class of asset Written Down Value Sale Proceeds Profit(Loss) April April April 2017 / 2018 2018 2017 / 2018 2018 2017 / 2018 2018 Budget Actual Budget Actual Budget Actual $ $ $ $ $ $

Furniture & Equipment 0 0.00 0 0.00 0 (7,140) Land 0 0.00 0 0.00 0 0 Land & Buildings 0 0.00 0 0.00 0 0 Plant & Equipment 221,528 221,593 221,528 227,483 0 13,030

221,528 221,593 221,528 227,483 0 5,890

YTD BUDGET 177,619 YTD April 2016 / 17 2016 / 17 2018 Budget Budget Actual Summary $ $ $

Loss on Asset Disposals 0 (26,989.74) Profit on Asset Disposals 0 32,879.48 0 5,889.74

Page 10 Page 71 of 273 SHIRE OF QUAIRADING

NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY

FOR THE PERIOD 1 JULY 2017 TO 30 APRIL 2018

5. INFORMATION ON BORROWINGS (a) Debenture Repayments

Principal New Principal Principal Interest 1-Jul-17 Loans Repayments Outstanding Repayments 2017 / 2018 2017 / 2018 2017 / 2018 2017 / 2018 2017 / 2018 2017 / 20182017 / 20182017 / 2018 Particulars Budget Actual Budget Actual Budget Actual Budget Actual $ $ $ $ $ $ $ $

Recreation & Culture Loan 118 - Depot Building 0 500,000 500,000.00 20,800 0.00 479,200 500,000 9,450 451 Loan 119 - Parks Cottage 0 160,000 0.00 0 0.00 160,000 0 0 0.00 Loan 115 - Bowling Club* 138,604 0.00 29,336 29,336 109,268 109,267 9,066 6,426 Loan 117 - Golf Club * 9,715 0.00 1,460 723 8,255 8,992 445 173 Loan 116 - Tennis Club * 4,449 0 0.00 1,728 856 2,721 3,593 185 79 152,768 660,000 500,000.00 53,324 30,915 759,444 621,853 19,146 7,129

(*) Self supporting loans financed by payments from third parties. All other loan repayments were financed by general purpose income.

Page 11 Page 72 of 273 SHIRE OF QUAIRADING

NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY

FOR THE PERIOD 1 JULY 2017 TO 30 APRIL 2018

5. INFORMATION ON BORROWINGS (Continued)

(b) New Debentures - 2017 / 18

Amount Borrowed Loan Total Amount Used Balance Type Interest & Unspent Particulars/Purpose Actual Budget Charges Actual $ $ $ $ $ Loan 118 - Depot Building 500,000 Debenture 105,095 500,000 0 Loan 119 - Parks Cottage 160,000 Debenture 33,630 160000

Page 12 Page 73 of 273 SHIRE OF QUAIRADING

NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY

FOR THE PERIOD 1 JULY 2017 TO 30 APRIL 2018

April 2017 / 2018 2018 Budget Actual $ $ 6. RESERVES

Cash Backed Reserves

(a) Building Reserve Opening Balance 807,763 807,763 Amount Set Aside / Transfer to Reserve 19,500 14,548 Amount Used / Transfer from Reserve (330,000) (200,000) 497,263 622,310.34 (b) Furniture, Fittings & Equipment Reserve Opening Balance 10,760 10,760 Amount Set Aside / Transfer to Reserve 250 143.08 Amount Used / Transfer from Reserve - 11,010 10,902.67 (c) Plant Reserve Opening Balance 634,270 634,270 Amount Set Aside / Transfer to Reserve 280,715 4,025 Amount Used / Transfer from Reserve (383,812) - 531,173 638,294.37 (d) Medical Services Reserve Opening Balance 44,923 44,923 Amount Set Aside / Transfer to Reserve 1,010 597.31 Amount Used / Transfer from Reserve - - 45,933 45,520.68 (e) Swimming Pool Reserve Opening Balance 6,736 6,736 Amount Set Aside / Transfer to Reserve 160 90 Amount Used / Transfer from Reserve - - 6,896 6,825.69 (f) Long Service & Annual Leave Reserve Opening Balance 179,220 179,220 Amount Set Aside / Transfer to Reserve 43,950 2,381 Amount Used / Transfer from Reserve - - 223,170 181,600.92 (g) Sustainable Environment Opening Balance 155,345 155,345 Amount Set Aside / Transfer to Reserve 3,500 2,065.27 Amount Used / Transfer from Reserve - - 158,845 157,410.67 (h) Town Planning & Development Opening Balance 277,524 277,524 Amount Set Aside / Transfer to Reserve 4,250 3,690 Amount Used / Transfer from Reserve - - 281,774 281,214.52 (i) HomesWest J/V Housing Opening Balance 4,916 4,916 Amount Set Aside / Transfer to Reserve 110 65 Amount Used / Transfer from Reserve - 5,026 4,981.21 (j) Road Infrastructure Opening Balance 211,668 211,668 Amount Set Aside / Transfer to Reserve 114,350 2,809 Amount Used / Transfer from Reserve - - 326,018 214,476.79

2,087,108.13 2,163,537.86

All of the above reserve accounts are supported by money held in financial institutions.

Page 13 Page 74 of 273 SHIRE OF QUAIRADING

NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY

FOR THE PERIOD 1 JULY 2017 TO 30 APRIL 2018

April 2017 / 2018 2018 Budget Actual 6. RESERVES (Continued) $ $

Summary of Transfers To Cash Backed Reserves

Transfers to Reserves Building Reserve 19,500 14,548 Furniture, Fittings & Equipment Reserve 250 143 Plant Reserve 280,715 4,025 Medical Services Reserve 1,010 597 Swimming Pool Reserve 160 90 Long Service & Annual Leave Reserve 43,950 2,381 Sustainable Environment 3,500 2,065 Town Planning & Development 4,250 3,690 HomesWest J/V Housing 110 65 Road Infrastructure 114,350 2,809 467,795 30,412.73

Transfers from Reserves

Building Reserve (330,000) (200,000.00) Furniture, Fittings & Equipment Reserve - Plant Reserve (383,812) - Medical Services Reserve - - Swimming Pool Reserve - - Long Service & Annual Leave Reserve - - Sustainable Environment - - Town Planning & Development - - HomesWest J/V Housing - Road Infrastructure - - (713,812) (200,000.00)

Total Transfer to/(from) Reserves (246,017) (169,587.27)

Page 14 Page 75 of 273 SHIRE OF QUAIRADING

NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY

FOR THE PERIOD 1 JULY 2017 TO 30 APRIL 2018

6. RESERVES (Continued)

In accordance with council resolutions in relation to each reserve account, the purpose for which the reserves are set aside are as follows:

Building Reserve - To assist in funding the construction of new Council buildings and to provide for future maintenance and upgrading of Council commercial and residential properties.

Furniture, Fittings & Equipment Reserve - To be used in funding the various furniture, fittings and equipment installed in Council buildings.

Plant Reserve - To be used to assist in funding the purchase of major plant items.

Medical Services Reserve - To be used to assist in funding the improvement of medical services & facilities.

Swimming Pool Upgrade Reserve - To be used to assist in funding future major capital/upgrade works at the Quairading Memorial Swimming Pool.

Long Service & Annual Leave Reserve - To be used to fund future Employee leave requirements.

Sustainable Environment Reserve - To be used to assist in funding for the upgrading of Council's Refuse Site as well as Drought relief measures as deemed by Council. Reserve Fund expanded to incorporate funds for future Gravel Strategy for road making and for conservation of Resourcesand Energy.

Town Planning & Development Reserve To be used to partly fund the development of rural residential subdivisions already identified as well as future subdivisions and other town planning and development projects not already identified Current subdivisions include Coraling/Louden Streetsand the Mc Donald/Reid Streets residential subdivisions.

HomesWest J/V Housing To maintain a Contingency Reserve for the cost of periodical repairs and anticipated maintenance equal to 25% of the gross rental for the preceeding 12 months, calculated as at 30 June each year. All profits derived from the Joint Venture Housing are to be recognised as Restricted Assets, for future maintenance or the provision for future housing.

The Reserves are not expected to be used within a set period as further transfers to the reserve accounts are expected as funds are utilised.

Road Infrastructure - To be used to towards road infrastructure projects including replacement of culverts and bridges.

The Reserves are not expected to be used within a set period as further transfers to the Reserve Accounts are expected as funds are utilised.

Page 15 Page 76 of 273 SHIRE OF QUAIRADING

NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY

FOR THE PERIOD 1 JULY 2017 TO 30 APRIL 2018

2016/2017 2016/2017 April B/Fwd B/Fwd 2018 Per Per Actual 2017/2018 Financial $ 7. NET CURRENT ASSETS Budget Report $ $ Composition of Estimated Net Current Asset Position

CURRENT ASSETS

Cash - Unrestricted 3,415,677 1,664,284 169,715 Cash - Restricted Unspent Grants/Loans 0 1,751,393 0 Cash - Restricted Reserves 2,333,125 2,333,125 2,163,538 Sundry Debtors 117,288 117,288 985,423 Rates Debtors - Current 124,266 118,854 220,139 Accrued Income / Payments 0 4,523 0 Less: Provision for Doubtful Debts (29,763) (30,134) (30,134) GST Receivable 97,794 97,794 42,143 Inventories 8,869 8,869 5,576 6,067,256 6,065,996 3,556,400

LESS: CURRENT LIABILITIES

Sundry Creditors (199,666) (199,666) (165,429) Taxation Liability (9,982) (16,396) (19,584) Other Liability (50,227) (32,512) (40,148) ESL Liability 6,061 6,061 4,385 Accrued Interest on Loans 0 (2,295) 0 Accrued Salary & Wages 0 (24,744) 0 Current Employee Benefit Provisions (376,214) (387,150) (387,150) Current Loan Liability 564 (32,525) (1,610) (629,464) (689,227) (609,536)

5,437,792 5,376,769 2,946,864

Less: Cash - Restricted - Reserves (2,333,125) (2,333,125) (2,163,538) Less: Cash - Restricted - Other 0 0 0 Add Back : Component of Leave Liability not Add Back : Required to be Funded 179,220 179,220 181,601 Add Back : Current Loan Liability (564) 32,525 1,610

NET CURRENT ASSET POSITION 3,283,323 3,255,389 966,537

Page 16 SHIRE OF QUAIRADING Page 77 of 273 NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY

FOR THE PERIOD 1 JULY 2017 TO 30 APRIL 2018

8. RATING INFORMATION

RATE TYPE Number 2017 / 2018 2017 / 2018 2017 / 2018 2017 / 2018 2017 / 2018 of Rateable Rate Interim Back Total Rate in Properties Value Revenue Rates Rates Revenue Budget $ $ $ $ $ $ $ General Rate GRV - Residential 12.6235 313 2,539,476 320,571 1,060 - 321,631 320,571 GRV - Industrial 12.6235 20 261,785 33,046 - 33,046 33,046 GRV - Commercial 12.6235 10 248,376 31,354 - 31,354 31,354 UV - Rural 1.3190 377 127,764,000 1,685,207 1,095 - 1,686,303 1,685,207 - Sub-Totals 720 130,813,637 2,070,178 2,155 - 2,072,333 2,070,178 Minimum Minimum Rates $ - - GRV - Residential 600 62 68,054 37,200 - - 37,200 37,200 GRV - Industrial 600 5 6,315 3,000 - - 3,000 3,000 GRV - Commercial 600 0 ------UV - Rural 600 26 576,418 15,600 - - 15,600 15,600

Sub-Totals 93 650,787 55,800 - - 55,800 55,800 2,128,133 2,125,978 Specified Area Rates - - Ex - Gratia Rates 11,239 11,565 2,139,372 2,137,543 Discounts - - Rates Written Off (76) (700) Movement in Excess Rates (17,715) -

Totals 2,121,581 2,136,843

All land except exempt land in the Shire of Quairading is rated according to its Gross Rental Value (GRV) in townsites or its Unimproved Value (UV) in the remainder of the Shire.

The general rates detailed above for the 2016/17 financial year have been determined by Council on the basis of raising the revenue required to meet the deficiency between the total estimated budget expenditure and the estimated budget revenue received from all sources other than rates.

A minimum rate is determined by Council on the basis that all ratepayers must make a reasonable contribution to the cost of Local Government services/facilities. Page 17 Page 78 of 273 SHIRE OF QUAIRADING

NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY

FOR THE PERIOD 1 JULY 2017 TO 30 APRIL 2018

9. TRUST FUNDS

Funds held at balance date over which the Municipality has no control and which are not included in this statement are as follows:

Detail 01-Jul-17 Received Paid Balance $ $ ($) $ Factory Unit Bonds 1,014 (1,014) - CRC Rental Bond 540 540 Police Licensing 5,708 473,552 (476,758) 2,502 Hall/C Building Hire Bonds - 2,500 (1,875) 625 Hall Table Bonds - - Barracks Bond 400 1,200 (1,200) 400 Bus Hire Bond - 365 (365) - Cottage Bond 1,000 5,400 (5,800) 600 Cat Trap Bond - - Housing Bond 652 1,264 (1,590) 326 Building Reg - 3,053 (2,996) 57 BCITF - 2,798 (2,798) - QARRAS - Luncheon 3,708 (257) 3,451 Doodenanning Cemetery 1,196 1,196 South Caroling Cemetery 4,887 4,887 Nomination Fees - 480 (480) - Footpath Bonds - - Town Planning - Peacock 2 Yrs 1,000 1,000 Rural Youth 73,227 73,227 93,332 490,611 (495,133) 88,810

Page 18 Page 79 of 273

SHIRE OF QUAIRADING

NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY

FOR THE PERIOD 1 JULY 2017 TO 30 APRIL 2018

10. OPERATING STATEMENT

April 2018 2017 / 2018 30/06/2016 Actual Budget Actual OPERATING REVENUES $ $ $

Governance 13,402 7,436 24,600 General Purpose Funding 2,808,447 3,036,822 4,756,638 Law, Order, Public Safety 135,144 159,310 174,823 Health 357,666 479,794 441,458 Education and Welfare 192,583 222,763 209,282 Housing 78,899 91,827 82,953 Community Amenities 164,636 133,550 217,672 Recreation and Culture 39,002 149,990 680,846 Transport 3,788,405 10,292,895 2,508,906 Economic Services 153,620 111,645 136,138 Other Property and Services 249,810 223,938 304,993 TOTAL OPERATING REVENUE 7,981,614 14,909,970 9,538,308

OPERATING EXPENSES

Governance 388,865 490,013 472,960 General Purpose Funding 57,812 103,848 95,344 Law, Order, Public Safety 264,038 307,534 323,045 Health 559,317 727,143 696,095 Education and Welfare 249,135 335,982 324,027 Housing 200,590 247,967 199,502 Community Amenities 371,381 486,474 477,503 Recreation & Culture 671,614 825,352 893,362 Transport 6,612,830 12,289,971 3,573,269 Economic Services 468,238 642,680 699,381 Other Property and Services 204,590 161,374 373,560 TOTAL OPERATING EXPENSE 10,048,410 16,618,338 8,128,049

CHANGE IN NET ASSETS RESULTING FROM OPERATIONS (2,066,796) (1,708,368) 1,410,259

Page 19 SHIRE OF QUAIRADING Page 80 of 273 NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY

FOR THE PERIOD 1 JULY 2017 TO 30 APRIL 2018

10A. STATEMENT OF COMPREHENSIVE INCOME BY NATURE OR TYPE

April 2018 2017 / 2018 30/06/2017 Actual Budget Actual OPERATING REVENUES $ $ $

Rates 2,121,751 2,136,843 2,052,801 Rates - Other 0 0 0 Fees & Charges 913,935 1,041,230 1,087,777 Interest Earned 33,801 29,500 51,390 Grants - Capital Works 822,322 1,202,361 2,987,269 Grants - Other (Operating) 805,188 9,402,387 2,743,391 Contributions & Donations - Capital 0 0 19,068 Other Income 2,645,002 58,995 95,824 Reimbursement & Recoveries - Other Inc 242,865 334,806 325,283 Insurance Recoups 272,059 600,000 0 Private Works 200 0 1,315 Contributions & Donations - Operating 38,725 29,374 46,044 Fines & Penalties 54 600 296 License Fees 5,830 6,394 6,198 Profit on Sale of Asset 29,681 0 8,381 Reserve Interest 30,413 49,580 70,155 Instalment Admin Charge 1,805 1,950 1,810 Instalment / Penalty Interest 17,981 15,950 19,066 TOTAL OPERATING REVENUE 7,981,612 14,909,970 9,516,070

OPERATING EXPENSES

Employee Costs 1,409,172 1,821,348 1,880,736 Materials & Contract 4,835,803 10,935,434 1,559,484 Interest on Borrowed Funds 7,129 19,146 9,104 Utilities 223,330 185,020 218,564 Other Expenses 437,138 172,992 362,502 Insurance 210,451 216,048 250,079 Depreciation 2,907,516 3,329,995 3,330,360 Employee Costs Other 214,973 243,505 241,181 Loss on Asset 23,792 0 9,091 Plant Depreciation (Council) (41,384) (73,410) (48,420) Administration Allocation (118) 0 155 Plant Operation Costs (106,577) (233,040) (132,177) Public Works Overheads (72,818) 1,300 (83,117) TOTAL OPERATING EXPENSE 10,048,408 16,618,338 7,597,540

CHANGE IN NET ASSETS RESULTING FROM OPERATIONS (2,066,796) (1,708,368) 1,918,529

Page 20 SHIRE OF QUAIRADING Page 81 of 273

NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY

FOR THE PERIOD 1 JULY 2017 TO 30 APRIL 2018

11. STATEMENT OF FINANCIAL POSITION

April 2017 2016/17 Actual Actual $ $ CURRENT ASSETS Cash Assets 2,333,253 5,748,802 Receivables 1,223,565 346,910 Inventories 5,576 8,869 TOTAL CURRENT ASSETS 3,562,394 6,104,581

NON-CURRENT ASSETS Receivables 143,325 143,325 Inventories 699,502 699,502 Property, Plant and Equipment 20,563,665 20,031,169 Infrastructure 111,205,958 110,844,432 TOTAL NON-CURRENT ASSETS 132,612,450 131,718,428

TOTAL ASSETS 136,174,844 137,823,009

CURRENT LIABILITIES Payables 225,160 275,614 Interest-bearing Liabilities 1,610 32,525 Provisions 387,150 387,150 TOTAL CURRENT LIABILITIES 613,920 695,289

NON-CURRENT LIABILITIES Interest-bearing Liabilities 620,243 120,243 Provisions 41,987 41,987 TOTAL NON-CURRENT LIABILITIES 662,230 162,230

TOTAL LIABILITIES 1,276,150 857,519

NET ASSETS 134,898,695 136,965,490

EQUITY Retained Surplus 42,368,244 44,265,455 Reserves - Cash Backed 2,163,538 2,333,125 Reserves - Asset Revaluation 90,366,911 90,366,911 TOTAL EQUITY 134,898,693 136,965,491

Page 21 Page 82 of 273 SHIRE OF QUAIRADING

NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY

FOR THE PERIOD 1 JULY 2017 TO 30 APRIL 2018

12. FINANCIAL RATIOS

2018 This Time 2017 2016 2015 Target Range YTD Last Year

Current Ratio 2.87 6.60 3.49 1.16 1.63 >1.00 Asset Sustainability Ration 1.19 N/A 1.16 1.03 1.17 >1.10 Debt Service Cover Ratio 0.67 34.78 41.90 29.21 56.01 > 15.0 Operating Surplus Ratio (0.64) (0.41) (0.42) (0.49) 0.11 >0.15 Own Source Revenue Coverage Ratio 0.45 0.54 0.46 0.57 0.58 >0.90

The above ratios are calculated as follows:

Current Ratio equals Current assets minus restricted current assets Current liabilities minus liabilities associated with restricted assets

Asset Sustainability Ratio Capital Renewal and Replacement Expenditure Depreciation Expenses

Debt Service Cover Ratio Annual Operating Surplus before Interest and Depreciation Principal and Interest

Operating Surplus Ratio Operting Revenue minus Operating Expenses Own Source Operating Revenue

Own Source Revenue Coverage Ratio Own Source Operating Revenue Operating Expenses

N/A - This ratio cannot be readily calculated from within these Monthly Statements so is excluded

Page 22 Page 83 of 273 Shire of Quairading Schedules

For Period Ended*: 30/04/2018 Budget Surplus/Deficit B/fwd^: $ 3,255,388.69

^ Budget & Actual Surplus/Deficit B/fwd should be amended at the beginning of each fiscal year. Enter deficit as a negative. Schedules out of balance by: $ - SCHEDULE 02 - GENERAL FUND SUMMARY Page 84 of 273 Financial Statement for Period Ended 30 April 2018

SURPLUS/DEFICIT SUMMARY C/FWD REPRESENTED BY:

30/04/2018 30/06/2017 YTD Actuals Prior Year Actuals Cash at Bank & On Hand Cash At Bank Muni A/C 6001 171,616.97 3,420,684.99 Licensing Receipts 6191 (2,501.35) (5,707.85) Cash On Hand 7521 600.00 700.00 169,715.62 3,415,677.14

Restricted Asset - Reserves Reserve Fund Bank 6031 2,163,537.86 2,163,537.86 2,333,125.13 2,333,125.13

Sundry Debtors Sundry Debtors Other 6011 970,836.57 107,436.04 Sdy Debtors Rates 6021 209,535.66 118,620.25 Debtors Pensioner Govt Rebates 6091 10,602.88 233.70 Rates Refunds Control Acc 7610 0.00 0.00 Sdy Debtors - Refuse 6051 14,586.56 9,851.64 Provision For Doubtful Debts 6022 (30,134.18) (30,134.18) Gst Asset Account 6121 42,142.82 97,793.87 Esl - Levied 6141 (6,303.67) (180.01) Esl - Pensioner Rebate Allowed 6151 7,987.75 4,277.96 Esl - Pensioner Rebate Received 6154 (7,143.55) (4,260.21) Esl - Control 6161 9,844.43 6,223.06 Accrued Income 6081 0.00 4,523.39 Prepaid Expenses 6082 0.00 1,221,955.27 0.00 314,385.51

Stock on Hand Stock On Hand 7581 8,869.35 6,102.18 Fuel Purchases 5202 84,774.84 139,636.03 Fuels Allocated 5203 (88,068.51) (136,868.86) Oil & Materials Purchased 5212 0.00 0.00 Materials Allocated 5213 0.00 5,575.68 0.00 8,869.35

TOTAL CURRENT ASSETS 3,560,784.43 6,072,057.13

Sundry Creditors Sundry Creditors 6130 (165,428.77) (199,665.89) Payroll Creditors 7640 0.00 0.00 Gst Liability Account 6131 (19,573.02) (9,982.40) Fbt Liability 6133 0.00 (6,414.00) Excess Rates 6200 (4,880.75) 0.00 Withholding Tax Account 6181 0.00 0.00 Payroll Tax Clearing 6210 (35,277.94) (32,512.00) Income Reveived In Advance 6172 0.00 0.00 Accrued Expenses 6132 0.00 0.00 Accrued Interest On Loans 6150 0.00 (2,295.39) Accured Salary & Wages 6160 0.00 (24,744.46) Loan Liability - Current 129 (1,609.97) (32,524.83) Accvrued Leave Liability 6170 (213,439.38) (213,439.38) Accrued Long Service leave - Current 6140 (173,710.20) (613,920.03) (173,710.20) (695,288.55)

Reserves Reserve Accumulation Account 6370 (2,163,537.86) (2,163,537.86) (2,333,125.13) (2,333,125.13)

Adjustments Add Back : Liabilities Supported by Reserves - Lesser of Leave Provision and Leave Reserve 181,600.92 179,220.41 Add Back : Current Loan Liability 1,609.97 32,524.83

TOTAL CURRENT LIABILITIES (2,594,247.00) (2,816,668.44)

NET CURRENT ASSETS 966,537.43 3,255,388.69 Summary Of Schedules - Schedule 2 Page 85 of 273 For Period Ended 30 April, 2018

2017 / 2018 2017 / 2018 2017 / 2018 2017 / 2018 2017 / 2018 % 2017 / 2018 % Sched Budget Budget YTD Budget YTD Budget Actual Act Actual Act No Income Expenditure Income Expenditure Income Inc Expenditure Exp

OPERATING General Purpose Funding 3 3,036,822 103,848 2,818,303 54,695 2,808,447 92 57,812 56 Governance 4 7,436 490,013 5,544 364,469 13,402 180 388,865 79 Law, Order & Public Safety 5 159,310 307,534 120,999 254,168 135,144 85 264,038 86 Health 7 479,794 727,143 399,695 570,420 357,666 75 559,317 77 Education & Welfare 8 222,763 335,982 184,909 274,320 192,583 86 249,135 74 Housing 9 91,827 247,967 75,614 206,413 78,899 86 200,590 81 Community Amenities 10 133,550 486,474 124,804 400,374 164,636 123 371,381 76 Recreation & Culture 11 149,990 825,352 110,614 698,006 39,002 26 671,614 81 Transport 12 10,292,895 12,289,971 3,832,604 6,286,304 3,788,405 37 6,612,830 54 Economic Services 13 111,645 642,680 87,550 516,165 153,620 138 468,238 73 Other Property & Services 14 223,938 161,374 180,353 154,370 249,810 112 204,587 127

Total Operating 14,909,970 16,618,338 7,940,989 9,779,704 7,981,612 54 10,048,410 60

CAPITAL Governance 4 0 110,805 0 79,305 0 78,480 71 Law, Order & Public Safety 5 0 0 0 0 0 #DIV/0! Health 7 0 20,000 0 0 0 11,990 Education & Welfare 8 0 24,320 0 24,320 0 20,756 85 Housing 9 0 0 0 0 0 #DIV/0! Community Amenities 10 0 10,000 0 0 0 0 0 Recreation & Culture 11 138,973 30,915 105,364 30,915 #### 30,915 22 Transport 12 532,524 5,428,921 500,000 5,253,233 500,000 3,911,903 72 Economic Services 13 160,000 330,000 0 330,000 0 0 0

Total Capital 692,524 6,063,019 530,915 5,792,222 530,915 77 4,054,045 67

15,602,494 22,681,357 8,471,904 15,571,926 8,512,526 55 14,102,454 62 GL Plus Transfers From Reserve 713,812 200000 200,000 Less Transfers to Reserves 467,795 30,413 30,413 Less Depreciation Written Back (3,329,995) (2,774,996) (2,907,516) Less Profit/Loss Written Back 0 0 0 26,990 32,879 Less Movement in Non Current Annual Leave Provision 6336 0 0 0 Less Movement in Non Current LSL Provision 6334 0 0 0 Less Movement in Deferred Rates Pensioners 6211 0 0 0 Add Back Movement in Current Leave Reserves (2,381) Plus Proceeds from Sale of Assets 221,528 227,483 227,483

TOTAL REVENUE & EXPENDITURE 16,537,834 19,819,157 8,899,387 12,827,343 8,966,999 11,255,850

Surplus/Deficit July 1st B/Fwd 3,283,323 3,255,389 3,255,389 19,821,157 19,819,157 12,154,775 12,827,343 12,222,388 11,255,850

Surplus/(Deficit) C/Fwd 2,000 (672,568) 966,537

19,821,157 19,821,157 12,154,775 12,154,775 12,222,388 12,222,388 Page 86 of 273

SCHEDULE 3 - GENERAL PURPOSE FUNDING

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR YTD CURRENT YEAR Var BUDGET BUDGET ACTUAL %

RATE REVENUE

0003 Unimproved Value Rates (1,700,807) (1,700,807) (1,703,132) 100 0013 Gross Rental Value Rates (425,171) (425,171) (407,456) 96 (2,125,978) (2,125,978) (2,110,588) ADD

0063 Ex Gratia Rates (11,565) (11,565) (11,239) 97 0073 Admin Fee - Rate Instalments (1,950) (1,950) (1,805) 93 0083 Interest - Instalments (3,850) (3,850) (3,578) 93 0093 Penalty Interest (12,000) (9,000) (13,815) 115 0103 Interest On Deferred Rates (100) (100) - 0

LESS

0002 Discount Allowed - - 0022 Rates Write-Offs - - 0081 Rate Write Offs 700 350 76 11

TOTAL RATE REVENUE (2,154,743.00) (2,152,093.00) (2,140,949.02) Page 87 of 273

SCHEDULE 3 - GENERAL PURPOSE FUNDING

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

GENERAL PURPOSE GRANTS

OPERATING EXPENDITURE

0082 Valuation Expenses 8,750 7,928 91 0085 Doubtful Debts Expenses 33,366 - 0 0102 Legal Expenses - Rate Collections 6,500 99 2 0112 Sundry Costs 2,500 141 6 0122 Administration Allocation 38,588 40,284 104 0182 Interest On Overdraft - - 0192 Administration Allocation 14,144 9,360 66 TOTAL OPERATING EXPENDITURE 103,848 57,812 56

OPERATING INCOME

0113 Legal Charges Recovered - - 0183 Other Minor Charges (4,800) (2,339) 49 0233 Grants Commission Grants (798,199) (598,649) 75 0243 Interest On Investment (29,500) (36,097) 122 0253 Interest On Reserve Investments (49,580) (30,413) 61

TOTAL OPERATING INCOME (882,079) (667,498) 76

SUB-TOTAL TO PROGRAMME SUMMARY (882,079) 103,848 (667,498) 57,812 76 56

TOTAL GENERAL PURPOSE FUNDING (3,036,822) 103,848 (2,808,447) 57,812 92 56

SCHEDULE 4 - GOVERNANCE

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

PROGRAMME SUMMARY

OPERATING

MEMBERS OF COUNCIL (500) 490,013 (5,746) 388,860 79 79 GOVERNANCE GENERAL (6,936) - (7,655) 5 110

OPERATING TOTAL (7,436) 490,013 (13,402) 388,865 180 79

CAPITAL

MEMBERS OF COUNCIL (66,000) 117,305 - 78,480 0 67

CAPITAL TOTAL (66,000) 117,305 - 78,480 0 67

TOTAL GOVERNANCE (73,436) 607,318 (13,402) 467,346 18 77

SCHEDULE 4 - GOVERNANCE

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

MEMBERS OF COUNCIL OPERATING EXPENDITURE

0302 Conferences 10,800 7,790 72 0312 Election Expenses 5,500 4,969 90 0322 Allowances 33,500 23,941 71 0332 Refreshments 8,000 5,163 65 0352 Insurance 47,446 35,109 74 0362 Subscriptions 17,232 16,056 93 0372 Other Expenditure 56,000 22,596 40 0382 Donations 500 50 10 0502 Advertising 2,000 772 39 0522 Other Expenditure 750 1,310 175 0542 Administration Allocation 308,285 271,104 88 TOTAL OPERATING EXPENDITURE 490,013 388,860 79

OPERATING INCOME 0353 Local Government Insurance Rebate - (5,089) #DIV/0! 0521 Contributions & Donations (500) (657) 131 0573 Professional Valuation Services - Recoup - - TOTAL OPERATING INCOME (500) (5,746) 1149

CAPITAL EXPENDITURE

9000 Ceo Vehicle 45,000 43,637 97 9001 Administration Vehicle 38,000 - 0 9306 Administration / Medical Centre - Server 34,305 34,843 102 TOTAL CAPITAL EXPENDITURE 117,305 78,480 67

CAPITAL INCOME

7001 Ceo Vehicle (38,000) - 0 7002 Admin Vehicle (28,000) - 0 TOTAL CAPITAL INCOME (66,000) - 0

TOTAL MEMBERS OF COUNCIL (66,500) 607,318 (5,746) 467,341 77 Page 88 of 273

SCHEDULE 4 - GOVERNANCE

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

GOVERNANCE - GENERAL

OPERATING EXPENDITURE

0602 Salaries - Administration 572,375 461,569 81 0612 Superannuation - Administration 53,876 40,532 75 0532 Audit Fees 51,650 32,860 64 0562 Bank Charges 4,500 5,575 124 0622 Subscriptions 1,000 1,000 100 0632 Insurance - Administration 17,314 15,312 88 0642 Other Labour/Relief Staff 28,075 23,784 85 0672 Office Maintenance 33,237 25,160 76 0682 Printing & Stationery 6,000 5,620 94 0692 Telephone & Facsimile 12,500 9,625 77 0702 Postage & Freight 3,500 1,806 52 0712 Office Equipment & Maintenance 3,500 1,807 52 0722 Depreciation - Land & Buildings 17,500 15,308 87 0732 Depreciation - Furniture & Equipment 14,400 9,576 67 0742 Computer Maintenance 30,059 26,092 87 0752 Other Expenses 3,000 1,222 41 0762 Vehicle Expenses 9,800 6,869 70 0772 Fringe Benefits Tax 12,900 9,242 72 0782 Legal Expenses 10,000 71 1 0792 Staff Training 15,150 8,792 58 0802 Aas27 - Accrued Annual Leave - - 0 0804 Aas27 - Accrued Lsl - - 0 0806 Loss On Sale Of Asset - 9,972 0 0623 Admin Expenditure Recovered (900,336) (711,789) 79

TOTAL OPERATING EXPENDITURE - 5 0

OPERATING INCOME

0503 Charges (50) (102) 204 0513 Contributions (600) (370) 62 0523 Other Income (50) (11) 22 0603 Staff Contributions (6,136) (7,173) 117 0633 Contributions Other (100) - 0 0643 Profit on Sale of Asset - - TOTAL OPERATING INCOME (6,936) (7,655) 110

TOTAL GOVERNANCE - GENERAL (6,936) - (7,655) 5 110 0

SCHEDULE 5 - LAW, ORDER & PUBLIC SAFETY

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

PROGRAMME SUMMARY

OPERATING

FIRE PREVENTION (155,510) 281,031 (132,001) 246,533 85 88 ANIMAL CONTROL (3,800) 25,503 (3,142) 17,506 83 69 LAW & ORDER - 1,000 - - 0 OPERATING TOTAL (159,310) 307,534 (135,144) 264,038 85 86

CAPITAL

FIRE PREVENTION - - - #### ANIMAL CONTROL LAW & ORDER - - CAPITAL TOTAL - - - - #DIV/0! ####

TOTAL LAW, ORDER & PUBLIC SAFETY (159,310) 307,534 (135,144) 264,038 85 86

Page 89 of 273

SCHEDULE 5 - LAW ORDER & PUBLIC Safety

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

FIRE PREVENTION

OPERATING EXPENDITURE

0900 Aas27 - Accrued Annual Leave - - 0901 Aas27 - Accrued Lsl - - 0902 Clothing / Accessories 2,000 5,541 277 0912 Insurance - Esl 18,598 18,598 100 0922 Maintenance Plant / Equipment / Vehicles 8,500 9,493 112 0932 Maintenance Land / Buildings 1,000 2,850 285 0942 Utilities / Rates / Taxes / Other Expenses 7,172 8,641 120 0944 Protective Burning - Aerial 2,000 2,854 143 0957 Loss On Disposal Of Asset - - 0962 Depreciation Plant & Equipment 90,800 76,729 85 0972 Administration Allocation 9,003 7,295 81 0992 Fesa Levy - Council Buildings 3,500 3,776 108 0995 Quairading -C.E.S.M. - Salaries 94,637 83,136 88 0996 Quairading - C.E.S.M. - Super 8,991 5,877 65 0997 Quairading C.E.S.M. - Operating 34,830 21,743 62 TOTAL OPERATING EXPENDITURE 281,031 246,533 88

OPERATING INCOME

0903 Charges, Fines & Penalties (100) - 0 0913 Grants/Donations (27,952) (30,068) 108 0953 Commission - Esl (4,000) (4,000) 100 0951 Dfes Esl Grant - Capital Contributi - - #DIV/0! 0955 Esl Penalty Interest - (588) 0956 Quairading C.E.S.M. Income (123,458) (97,345) 79 0958 Profit On Disposal Of Asset - - TOTAL OPERATING INCOME (155,510) (132,001) 85

CAPITAL EXPENDITURE

TOTAL CAPITAL EXPENDITURE - - CAPITAL INCOME 7073 Sale of Fire Tender - -

TOTAL FIRE PREVENTION (155,510) 281,031 (132,001) 246,533 88

SCHEDULE 5 - LAW ORDER & PUBLIC SAFETY

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

LAW & ORDER

OPERATING EXPENDITURE

1084 Community Safety & Crime Prevention - - 1085 Emergency Management Strategy 1,000 - 0

TOTAL OPERATING EXPENDITURE 1,000 -

OPERATING INCOME 1080 Grants - Community Safety - - 1081 Comuninty Safety - Admin Support - -

TOTAL OPERATING INCOME - -

CAPITAL EXPENDITURE

TOTAL LAW & ORDER - 1,000 - - Page 90 of 273

SCHEDULE 5 - LAW ORDER & PUBLIC SAFETY

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

ANIMAL CONTROL

OPERATING EXPENDITURE

1082 Dog Control 16,500 10,388 63 1092 Administration Allocation 9,003 7,118 79

TOTAL OPERATING EXPENDITURE 25,503 17,506 69

OPERATING INCOME

1083 Charges, Fines & Penalties (3,800) (3,142) 83

TOTAL OPERATING INCOME (3,800) (3,142) 83

TOTAL ANIMAL CONTROL (3,800) 25,503 (3,142) 17,506 69

SCHEDULE 7- HEALTH

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

PROGRAMME SUMMARY

OPERATING

PREVENTATIVE SVS. - HEALTH (994) 24,376 (501) 16,812 50 69 PREVENTATIVE SVS. - PEST CONTROL (500) 4,234 - 2,541 0 60 PREVENTATIVE SVS - OTHER - 500 - 455 91 91 OTHER HEALTH (478,300) 698,033 (357,165) 539,509 75 77

SUB-TOTAL TO PROGRAMME SUMMARY (479,794) 727,143 (357,666) 559,317 75 77

CAPITAL

MATERNAL & INFANT HEALTH HEALTH IN SP. & ADMIN ISTRATION OTHER HEALTH - 13,500 - 11,990 0 89 SUB-TOTAL TO PROGRAMME SUMMARY - 13,500 - 11,990 0 89

TOTAL HEALTH (479,794) 740,643 (357,666) 571,307 75 77

SCHEDULE 7- HEALTH

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

PREVENTATIVE SERVICES - HEALTH

OPERATING EXPENDITURE

1252 Group/Regional Scheme 17,235 12,755 74 1262 Control Expenses - Other 2,000 - 0 1272 Administration Allocation 5,141 4,057 79

OPERATING INCOME

1253 Charges - Other Licenses & Permits (708) (236) 33 1255 Regist / Notification 2008 Food Act (286) (265) 93

SUB-TOTAL TO PROGRAMME SUMMARY (994) 24,376 (501) 16,812 69 Page 91 of 273

SCHEDULE 7- HEALTH

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

PREVENTATIVE SERVICES - PEST CONTROL

OPERATING EXPENDITURE

1312 Mosquito & Fly Control 4,234 2,541 60

OPERATING INCOME 1313 Contributions - Mosquito Control (500) - 0 SUB-TOTAL TO PROGRAMME SUMMARY (500) 4,234 - 2,541 60

TOTAL PREVENTATIVE SVS - PEST CONTROL (500) 4,234 - 2,541 60

SCHEDULE 7- HEALTH

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

PREVENTATIVE SERVICES - OTHER

OPERATING EXPENDITURE

1342 Analytical Expenses 500 455 91

SUB-TOTAL TO PROGRAMME SUMMARY - 500 - 455 91

TOTAL PREVENTATIVE SERVICES - OTHER - 500 - 455 91

SCHEDULE 7- HEALTH

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

OTHER HEALTH OPERATING EXPENDITURE

1382 Medical Centre 22,280 14,088 63 1392 Medical Practice Expenses 630,715 489,942 78 1412 Donations 2,000 2,000 100 1442 Depreciation Plant & Equipment - - 1452 Depreciation Furniture & Equipment 800 1,036 129 1462 Depreciation Land & Buildings 3,650 3,131 86 1482 Administration Allocation 38,588 29,312 76 1486 Aas27 - Accrued Annual Leave - - 1488 Aas27 - Accrued Lsl - - 1393 Medical Practice Income (478,300) (357,165) 75

SUB-TOTAL TO PROGRAMME SUMMARY (478,300) 698,033 (357,165) 539,509 75 77

CAPITAL EXPENDITURE 9586 Solar Panels - Medical Practice 13,500 11,990

CAPITAL INCOME

CAPITAL TOTAL TO SUMMARY - 13,500 - 11,990 0 89

(478,300) 711,533 (357,165) 551,499 75 78 Page 92 of 273

SCHEDULE 8 - EDUCATION & WELFARE

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp PROGRAMME SUMMARY

OPERATING

OTHER AGED AND DISABLED SERVICES (71,913) 98,080 (61,573) 90,887 86 93 OTHER WELFARE (150,850) 237,902 (131,009) 158,248 87 67

SUB-TOTAL TO PROGRAMME SUMMARY (222,763) 335,982 (192,583) 249,135 86 74

CAPITAL EXPENDITURE

OTHER AGED AND DISABLED SERVICES - 24,320 - 20,756 85 85 OTHER WELFARE - - - - SUB-TOTAL TO PROGRAMME SUMMARY - 24,320 - 20,756 0 85 CAPITAL INCOME OTHER AGED AND DISABLED SERVICES (10,909) - TOTAL EDUCATION & WELFARE (222,763) 360,302 (192,583) 269,891 75

SCHEDULE 8 - EDUCATION & WELFARE

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp OTHER AGED AND DISABLED SERVICES

OPERATING EXPENDITURE 1702 Retirement Village 50,634 43,186 85 1706 Community Transport Vehicle 1,700 3,621 213 1712 Donations - Welfare 875 - 0 1707 Loss on Sale of Asset - 6,592 1762 Age Precinct Units - Vacant Land - 3,850 1772 Frail Aged General Expense 9,798 4,693 48 1723 Depreciation Land & Buildings 8,300 7,163 86 1732 Depreciation Plant & Equipment 1,050 1,742 1782 Administration Allocation 25,723 20,041 78 OPERATING INCOME 1703 Reimbursements - - 1704 Reimbursements - Ex Tenants (18,000) (13,872) 77 1705 Rental Income (28,548) (24,442) 86 1773 Reimbursements (19,104) (14,895) 1774 Community Transport Vehicle (6,261) (8,365) 134

SUB-TOTAL TO PROGRAMME SUMMARY (71,913) 98,080 (61,573) 90,887 86 93

CAPITAL EXPENDITURE 9524 Independent Living Units WACHS Land 3,850 - 0 0 9738 Community Transport Vehicle 20,470 20,756 101 101

SUB-TOTAL TO PROGRAMME SUMMARY - 24,320 - 20,756 0 85 CAPITAL INCOME 7066 Community Transport Vehicle Trade In (10,909) -

TOTAL OTHER AGED AND DISABLED SERVICES (82,822) 122,400 (61,573) 111,643 91

SCHEDULE 8 - EDUCATION & WELFARE

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

OTHER WELFARE

OPERATING EXPENDITURE 1601 Youth Program / Office Of Crime Prevention 21,179 13,139 62 1602 Youth & Education 200 - 0 1612 Youth Centre 12,137 2,662 22 1614 Child Care Expenditure 154,204 99,829 65 1622 Depreciation Land & Buildings 5,950 5,659 95 1642 Pre-Primary Centre 24,938 22,930 92 1682 Administration Allocation 19,294 14,029 73 OPERATING INCOME

1603 Grant Funding Income (2,850) (2,850) 100 1613 Youth Centre - Donations (500) (1,000) 200 1615 Childcare - Contributions / Grants (147,500) (117,633) 80 1643 Childcare Building Income - (9,526) - - (150,850) 237,902 (131,009) 158,248 67 CAPITAL EXPENDITURE

SUB-TOTAL TO PROGRAMME SUMMARY - - - - ####

TOTAL OTHER WELFARE (150,850) 237,902 (131,009) 158,248 67 Page 93 of 273

SCHEDULE 9 - HOUSING

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

PROGRAMME SUMMARY

OPERATING

COUNCIL STAFF (27,178) 163,863 (23,603) 129,860 87 79 HOUSING OTHER (64,649) 84,104 (55,295) 70,729 86 84

OPERATING TOTAL TO OP STATEMENT (91,827) 247,967 (78,899) 200,590 86 81

CAPITAL

COUNCIL STAFF - - - - #### HOUSING OTHER - - - - ####

CAPITAL TO BALANCE SHEET - - - - ####

TOTAL HOUSING (91,827) 247,967 (78,899) 200,590 86 81

SCHEDULE 9 - HOUSING

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

COUNCIL STAFF

OPERATING EXPENDITURE

1902 Staff Housing Maintenance 93,833 75,445 80 1912 Depreciation Furniture & Equipment 95 178 187 1922 Depreciation Land & Buildings 45,500 37,946 83 1932 Administration Allocated 24,435 16,292 67

OPERATING INCOME

1903 Staff Housing Rentals (25,428) (22,238) 87 1913 Contributions - Utilities - Staff (1,750) (1,365) 78

SUB-TOTAL TO PROGRAMME SUMMARY (27,178) 163,863 (23,603) 129,860 79

CAPITAL EXPENDITURE

SUB-TOTAL TO PROGRAMME SUMMARY - - - - ####

TOTAL COUNCIL STAFF HOUSING (27,178) 163,863 (23,603) 129,860 79

SCHEDULE 9 - HOUSING

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

OTHER HOUSING

OPERATING EXPENDITURE

2002 Doctor'S Residence 14,702 11,883 81 2012 Other Residences 15,167 22,792 150 2072 Suburban Road Duplex / Other Housing 14,904 10,940 73 2112 Depreciation Furniture & Equipment 550 438 80 2122 Depreciation Land & Buildings 28,490 16,562 58 2132 Administration Allocation 10,291 8,114 79

OPERATING INCOME

2003 Rental Income (19,050) (16,347) 86 2013 Contributions - Utilities Single Persons Units (2,200) (2,740) 125 2014 GROH Lease (37,249) (31,301) 84 2073 Suburban Road Duplex Rental (5,200) (4,200) 81 2083 Contributions - Utilities (950) (708) 74 SUB-TOTAL TO PROGRAMME SUMMARY (64,649) 84,104 (55,295) 70,729 86 84

CAPITAL ICOME

CAPITAL EXPENDITURE

- - - -

TOTAL OTHER HOUSING (64,649) 84,104 (55,295) 70,729 86 84 Page 94 of 273

SCHEDULE 10 - COMMUNITY AMENITIES

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

PROGRAMME SUMMARY

OPERATING

SANITATION - HOUSEHOLD REFUSE (108,750) 225,868 (120,105) 174,717 110 77 OTHER SANITATION - 22,800 - 19,358 85 SEWERAGE - - - - 0 PROTECTION OF ENVIRONMENT - 64,335 (29,733) 55,679 87 TOWN PLANNING & REG. DEVELOPMENT (4,000) 97,517 (2,007) 68,620 50 70 OTHER COMMUNITY AMENITIES (20,800) 75,954 (12,791) 53,008 61 70

OPERATING TOTAL TO OP STATEMENT (133,550) 486,474 (164,636) 371,381 123 76

CAPITAL SANITATION - HOUSEHOLD REFUSE - - - PROTECTION OF ENVIRONMENT - - - - TOWN PLANNING & REG. DEVELOPMENT - 10,000 - - 0 OTHER COMMUNITY AMENITIES - - - - 0

CAPITAL TO BALANCE SHEET - 10,000 - - 0

TOTAL COMMUNITY AMENITIES (133,550) 496,474 (164,636) 371,381 123 75

SCHEDULE 10 - COMMUNITY AMENITIES

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

SANITATION - HOUSEHOLD REFUSE

OPERATING EXPENDITURE

2202 Domestic Refuse Collection 44,725 31,399 70 2212 Recycling Service 45,765 35,488 78 2232 Administration Allocations 7,716 5,805 75 2242 Drum Muster 2,000 - 0 2244 Road Side Verge - Rubbish Pickup 5,649 6,709 0 2252 Recycle Centre - Maintenance 103,113 79,801 77 2272 Depreciation Land & Buildings 3,650 3,798 104 2282 Depreciation On Infrastructure 5,800 4,744 82 2274 Deprication Recycling Plant & Equipment 7,450 6,973 94 OPERATING INCOME

2203 Charges - Domestic Refuse Collection (102,500) (106,729) 104 2213 Charges Commercial Rubbish Collection (2,250) (2,080) 92 2243 Drum Muster Reimbursement (2,000) (129) 6 2263 Charges - Landfill Site (2,000) (11,167) 558 2265 Grants - - SUB-TOTAL TO PROGRAMME SUMMARY (108,750) 225,868 (120,105) 174,717 110 77 CAPITAL INCOME

CAPITAL EXPENDITURE

TOTAL SANITATION - HOUSEHOLD REFUSE (108,750) 225,868 (120,105) 174,717 110 77

SCHEDULE 10 - COMMUNITY AMENITIES

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

OTHER SANITATION

OPERATING EXPENDITURE

2302 Refuse Collection -Street Bins 22,800 19,358 85 OPERATING INCOME

SUB-TOTAL TO PROGRAMME SUMMARY - 22,800 - 19,358 85 Page 95 of 273

SCHEDULE 10 - COMMUNITY AMENITIES

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

PROTECTION OF ENVIRONMENT

OPERATING EXPENDITURE

2462 Salaries - Landcare Co-Ordinator 22,792 24,704 108 2472 Superannuation Landcare Co-Ordinator 2,165 2,316 107 2482 Insurance 750 630 84 2486 Aas27 - Accrued Annual Leave - - 0 2488 Aas27 - Accrued Lsl - - 0 2492 Vehicle Expenses 500 - 0 2493 Profit / Loss On Sale Of Asset - - 2502 Other Office Expenses 1,500 1,326 88 2504 Fox Baiting Project Exp - - #### 2505 Nrm Small Community Grant - 7,637 #### 2511 Engineering Advice Badjaling Drain / Culverts 28,300 12,740 45 2512 Administration Allocation 6,428 5,054 79 2532 Quairading Nature Reserve 1,000 373 37 2542 Depreciation - Landcare Plant & Equipment 900 900 100

OPERATING INCOME

2503 Fox Shoot Sponsorship - - 2463 Reimbursement Environment Officer - - 2495 Profit On Asset Dispoal - - 2566 Grant Funding - (29,733) SUB-TOTAL TO PROGRAMME SUMMARY - 64,335 (29,733) 55,679 87

CAPITAL EXPENDITURE

CAPITAL INCOME

SUB-TOTAL TO PROGRAMME SUMMARY - - - -

TOTAL PROTECTION OF ENVIRONMENT - 64,335 (29,733) 55,679 87

SCHEDULE 10 - COMMUNITY AMENITIES

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

TOWN PLANNING & REG. DEVELOPMENT

OPERATING EXPENDITURE

2602 Town Planning Scheme No 2 35,000 29,042 83 2608 Joint RTG Heritage Service 7,500 - 0 2622 Administration Allocation 45,017 34,977 78 2628 Old School Building - Heritage Site 10,000 4,600 46 OPERATING INCOME

2603 Town Planning Fees (2,000) (2,007) 100 2605 Joint RTG Heritage Service (2,000) - 0

SUB-TOTAL TO PROGRAMME SUMMARY (4,000) 97,517 (2,007) 68,620 70

CAPITAL EXPENDITURE

9549 Land Valuation Costs 10,000 - 0 0

CAPITAL INCOME

SUB-TOTAL TO PROGRAMME SUMMARY - 10,000 - - 0

TOTAL TOWN PLANNING & REG. DEVELOPMENT (4,000) 107,517 68,620 64 Page 96 of 273

SCHEDULE 10 - COMMUNITY AMENITIES

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

OTHER COMMUNITY AMENITIES

OPERATING EXPENDITURE 2682 Pet Cemetery - 402 2692 Cemetery 19,192 9,355 49 2702 Public Conveniences 27,584 19,897 72 2712 Community Bus Operating Expenses 7,500 2,858 38 2732 Administration Allocation 11,578 8,570 74 2742 Depreciation Infrastructure 8,450 7,004 83 2752 Depreciation Plant & Equipment 1,650 4,921 298

OPERATING INCOME

2693 Charges Cemetery (9,800) (6,347) 65 2713 Charges - Community Bus (11,000) (6,443) 59

SUB-TOTAL TO PROGRAMME SUMMARY (20,800) 75,954 (12,791) 53,008 61 70 CAPITAL EXPENDITURE

SUB-TOTAL TO PROGRAMME SUMMARY - - - -

SCHEDULE 11 - RECREATION & CULTURE

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

PROGRAMME SUMMARY

OPERATING

PUBLIC HALLS AND CIVIC CENTRES (40,500) 105,200 (7,102) 71,566 18 68 SWIMMING AREAS & BEACHES (50,690) 191,022 (14,652) 168,811 29 88 OTHER RECREATION AND SPORT (58,485) 500,935 (17,076) 407,607 29 81 LIBRARIES - 27,945 - 23,630 85 OTHER CULTURE (315) 250 (171) - 54 0

OPERATING TOTAL TO OP STATEMENT (149,990) 825,352 (39,002) 671,614 26 81

CAPITAL

PUBLIC HALLS AND CIVIC CENTRES - 40,000 - - 0 SWIMMING AREAS AND BEACHES - 32,000 - - 0 OTHER RECREATION AND SPORT (32,524) 66,973 (30,915) 30,915 95 46 OTHER CULTURE - - CAPITAL TO BALANCE SHEET (32,524) 138,973 (30,915) 30,915 95 22

TOTAL RECREATION AND CULTURE (182,514) 964,325 (69,917) 702,529 38 73

SCHEDULE 11 - RECREATION & CULTURE

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

PUBLIC HALLS AND CIVIC CENTRES

OPERATING EXPENDITURE

2902 Shire Hall 52,969 31,715 60 2912 Depreciation Furniture & Equipment 210 242 115 2922 Depreciation Land & Buildings 29,450 21,205 72 2932 Administration Allocation 21,221 16,798 79 2942 Pantapin Hall 1,350 1,606 119

OPERATING INCOME 2903 Charges - Hall Hire (7,500) (7,102) 95 2906 Grants / Contributions Town Hall Project (33,000) - 0 SUB-TOTAL TO PROGRAMME SUMMARY (40,500) 105,200 (7,102) 71,566 18 68

CAPITAL EXPENDITURE 9531 Shire Hall Audio Visual Upgrade 40,000 - 0

- 40,000 - - 0

TOTAL PUBLIC HALLS AND CIVIC CENTRES. (40,500) 145,200 (7,102) 71,566 18 49 Page 97 of 273

SCHEDULE 11 - RECREATION & CULTURE

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

SWIMMING AREAS AND BEACHES

OPERATING EXPENDITURE

3002 Salary - Pool Manager 67,500 40,674 60 3022 Swimming Pool Operating Costs 54,124 67,091 124 3072 Depreciation Land & Buildings 35,900 11,577 32 3082 Administration Allocation 33,438 26,407 79 3052 Depreciation Plant & Equipment 60 23,062 OPERATING INCOME

3003 Government Grant - Swimming Pool (32,000) - 0 3013 Contributions (10,890) (6,124) 56 3023 Charges - Pool Admissions (7,800) (8,528) 109 SUB-TOTAL TO PROGRAMME SUMMARY (50,690) 191,022 (14,652) 168,811 29 88

CAPITAL EXPENDITURE 9550 Swimming Pool Upgrade 18,700 - 0 9833 Swimming Pool - BBQW & Shelter 13,300 - 0 SUB-TOTAL TO PROGRAMME SUMMARY - 32,000 - -

TOTAL SWIMMING AREAS AND BEACHES (50,690) 223,022 (14,652) 168,811 29 76

SCHEDULE 11 - RECREATION & CULTURE

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

OTHER RECREATION AND SPORT

OPERATING EXPENDITURE

3152 Interest On Loans 9,696 6,678 69 3162 Public Parks, Gardens & Reserves 114,700 109,036 95 3172 Oval & Grounds 65,059 54,700 84 3182 Bowling Club 5,833 3,591 62 3192 Building Maintenance Gsg 71,865 47,294 66 3200 Recreation Facility Audit 5,000 - 0 3202 Bores 5,934 5,147 87 3212 Sporting Club Donations 25,000 21,785 87 3222 Depreciation Plant & Equipment - - 3232 Depreciation Furniture & Equipment 5,800 1,139 20 3242 Depreciation Infrastructure 109,100 90,303 83 3252 Depreciation Land & Buildings 59,800 48,881 82 3262 Administration Allocation 23,148 19,053 82

OPERATING INCOME 3153 Interest On Self Supporting Loans (9,696) (7,243) 75 3163 Charges - Leases & Rentals (4,340) (3,902) 90 3173 Reimbursments - Utilities (1,100) (1,647) 150 3183 Contributions - Clubs (21,449) - 0 3193 Charges - Community Building (3,600) (2,369) 66 3203 Grant Funding (18,000) (1,785) 3205 Reimbursements (300) (131) 44 SUB-TOTAL TO PROGRAMME SUMMARY (58,485) 500,935 (17,076) 407,607 29 81

CAPITAL EXPENDITURE

9585 Golf Club Machinery Shed 34,449 - 0 9609 Loan Repayments - Principal Loan 115 29,336 29,336 100 9610 Tennis Club - Loan 116 1,728 856 50 9611 Golf Club - Loan 117 1,460 723 50 SUB-TOTAL TO PROGRAMME SUMMARY CAPITAL INCOME 9106 Loan Principal Repayments Loan No 117 (1,460) (723) 50 9104 Loan Principal Repayments - Loan 115 (29,336) (29,336) 100 9105 Loan Principal Repayments - Loan 116 (1,728) (856) 50 SUB-TOTAL TO PROGRAMME SUMMARY (32,524) 66,973 (30,915) 30,915 95 46

TOTAL OTHER RECREATION & SPORT (91,009) 567,908 (47,991) 438,522 53 77

SCHEDULE 11 - RECREATION & CULTURE

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

LIBRARIES

OPERATING EXPENDITURE

3352 Library Costs 615 762 124 3362 Library Online Costs 1,170 853 73 3372 Library Contract 23,585 19,951 85 3392 Administration Allocation 2,575 2,064 80 OPERATING INCOME

3353 Charges - Lost/Damaged Books - -

SUB-TOTAL TO PROGRAMME SUMMARY - 27,945 - 23,630 85

TOTAL LIBRARIES - 27,945 - 23,630 85 Page 98 of 273

SCHEDULE 11 - RECREATION & CULTURE

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

OTHER CULTURE

OPERATING EXPENDITURE

3462 Donations 250 - 0 - -

OPERATING INCOME

3473 History Book Sales (315) (171) 54 3453 Reimbursements - - (315) 250 (171) - 54 0 CAPITAL EXPENDITURE

TOTAL OTHER CULTURE (315) 250 (171) - 54 0

SCHEDULE 12 - TRANSPORT

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp PROGRAMME SUMMARY TRANSPORT

OPERATING

CONSTRUCTION - STS., RDS. ETC - - - - MAINTENANCE - STREETS ROADS ETC. (10,264,715) 12,201,740 (3,768,065) 6,539,734 37 54 AERODROMES (3,880) 14,704 - 12,233 83 TRAFFIC CONTROL (24,300) 73,527 (20,340) 60,864 84 83

OPERATING TOTAL TO OP STATEMENT (10,292,895) 12,289,971 (3,788,405) 6,612,830 37

CAPITAL

CONSTRUCTION - STREETS ROADS ETC. - 4,043,694 (500,000) 2,771,227 69 ROAD PLANT PURCHASES (144,619) 497,712 - 385,787 78 CONSTRUCTION - CAPITAL WORKS. 887,515 754,889 85 CAPITAL TOTAL TO BALANCE SHEET (144,619) 5,428,921 (500,000) 3,911,903 346 72

TOTAL TRANSPORT (10,437,514) 17,718,892 (4,288,405) 10,524,734 41 59

SCHEDULE 12 - TRANSPORT

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

CONSTRUCTION - STS. ROADS BRIDGES ETC.

OPERATING EXPENDITURE

OPERATING INCOME

SUB-TOTAL TO PROGRAMME SUMMARY - - - -

CAPITAL EXPENDITURE

3604 Infrastructure - Roads Construction 4,043,694 2,771,227 69 3606 Infrastructure - Bridge Construction - -

SUB-TOTAL TO PROGRAMME SUMMARY - 4,043,694 - 2,771,227 69

TOTAL CONSTR. - STS., ROADS, BRIDGES ETC. Page 99 of 273

SCHEDULE 12 - TRANSPORT

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

MAINTENANCE - STREETS, ROADS ETC

OPERATING EXPENDITURE 3642 WANDRRA - Storm Damage Works 8,387,715 3,511,570 42 3644 Bridge Work Insurance 600,000 330,508 55 3652 Street Cleaning 26,620 19,718 74 3662 Street Trees 18,050 15,290 85 3672 Insurance 15,550 18,255 117 3682 Administrtation Allocated 24,435 13,569 56 3692 Road Maintenance 490,506 345,327 70 3702 Roman Road Management 5,992 5,992 100 3712 Bridge Maintenance 20,000 - 0 3722 Traffic Signs & Control 10,317 7,475 72 3732 Depot Maintenance 14,155 28,767 203 3742 Street Lighting 23,450 18,081 77 3752 Depreciation Land & Buildings 8,500 10,237 120 3762 Depreciation Infrastructure 2,538,500 2,190,908 86 3772 Depreciation On Plant & Equipment 8,500 17,214 203 3774 Interest On Loan 118 - Depot 9,450 451 5 3776 Depot Minor Fit Out Items - 486 3992 Loss On Asset - 5,888 OPERATING INCOME

3653 Mrwa Direct Grant (74,639) (74,640) 100 3663 Mrwa Road Project Grant (1,202,361) (866,243) 72 3783 WANDRRA - Storm Damage Claim (8,387,715) (2,525,442) 3785 Bridge Work Insurance Claim (600,000) (272,059) 3993 Profit On Asset - (29,681)

SUB-TOTAL TO PROGRAMME SUMMARY (10,264,715) 12,201,740 (3,768,065) 6,539,734 37 54

CAPITAL INCOME 3283 New Loan - 118 Proceeds (500,000) (500,000) 100

CAPITAL EXPENDITURE 9612 Loan Repayment - 118 Depot 20,800 - 0 9534 Works Depot 866,715 754,889 87 - - SUB-TOTAL TO PROGRAMME SUMMARY 887,515 754,889 TOTAL MAINTENANCE STS RDS ETC. (10,764,715) 13,089,255 (4,268,065) 7,294,623 40 56

SCHEDULE 12 - TRANSPORT

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

ROAD PLANT PURCHASES

CAPITAL EXPENDITURE 9702 Works Supervisors Vehicle 40,000 38,656 97 9744 Small Tractor 42,500 42,500 100 9745 New Loader 300,000 299,463 100 9746 Town Truck - Rubbish / Town Mtce 62,000 - 0 9747 High Pressure Culvert Cleaner 27,282 - 0 9748 Traffic Control Lights 20,530 - 0 9749 Mobile Toilets 5,400 5,168 96 CAPITAL INCOME

7053 Manager Of Works Vehicle - Q190 (32,000) - 0 7083 Hino Town Truck (17,500) - 0 7084 Ford Tractor Q754 (6,000) - 0 7085 Side Tipper Pig Trailer (1,364) - 0 7087 Cat Loader 930H (70,000) - 0 7088 Sale of Ute (5,000) - 0 7086 Disposal Old Sweeper (2,000) - 0 7081 Side Tipping Trailer Q4229 (5,455) - 0 7082 Side Tipping Trailer Q4270 (5,300) - 0 SUB-TOTAL TO PROGRAMME SUMMARY (144,619) 497,712 - 385,787 0 78

TOTAL ROAD PLANT PURCHASES (144,619) 497,712 - 385,787 0 78

SCHEDULE 12 - TRANSPORT

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

TRAFFIC CONTROL

OPERATING EXPENDITURE

3912 Traffic Control Expenses 1,500 1,514 101 3922 Administration Allocation 72,027 59,349 82

OPERATING INCOME

3913 Commission - Police Licensing (24,300) (20,340) 84 SUB-TOTAL TO PROGRAMME SUMMARY (24,300) 73,527 (20,340) 60,864 84 83

TOTAL TRAFFIC CONTROL (24,300) 73,527 (20,340) 60,864 84 83 Page 100 of 273

SCHEDULE 12 - TRANSPORT

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

AERODROMES

OPERATING EXPENDITURE

3852 Airstrip Maintenance 13,784 11,550 84 3862 Depreciation Land & Buildings 920 683 74

OPERATING INCOME 3870 Grant - Airstrip PALC (3,880) - 0

SUB-TOTAL TO PROGRAMME SUMMARY (3,880) 14,704 - 12,233 83

CAPITAL EXPENDITURE - -

TOTAL AERODROMES (3,880) 14,704 - 12,233 83

SCHEDULE 13 ECONOMIC SERVICES

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

ECONOMIC SERVICES

PROGRAMME SUMMARY

OPERATING

RURAL SERVICES - 28,513 - 19,497 68 TOURISM & AREA PROMOTION (60,500) 304,456 (52,496) 245,334 87 81 BUILDING CONTROL (4,545) 27,738 (6,852) 20,531 151 74 SALEYARDS - - - - OTHER ECONOMIC SERVICES (46,600) 281,973 (94,272) 182,876 202 65

OPERATING TOTAL TO OP STATEMENT (111,645) 642,680 (153,620) 468,238 138 73

CAPITAL

TOURISM & AREA PROMOTION - 330,000 - - 0 OTHER ECONOMIC SERVICES (160,000) - - - ####

CAPITAL TOTAL TO BALANCE SHEET (160,000) 330,000 - - 0

TOTAL ECONOMIC SERVICES (271,645) 972,680 (153,620) 468,238 57 48 Page 101 of 273

SCHEDULE 13 ECONOMIC SERVICES

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

RURAL SERVICES

OPERATING EXPENDITURE

4102 Noxious Weeds 24,422 19,497 80 4112 Administration Allocation - - 4302 Community Cropping Lease 4,091 - 0 SUB-TOTAL TO PROGRAMME SUMMARY - 28,513 - 19,497 68

TOTAL RURAL SERVICES - 28,513 - 19,497 68

SCHEDULE 13 ECONOMIC SERVICES

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

TOURISM AND AREA PROMOTION

OPERATING EXPENDITURE

4182 Caravan Parks & Camping 115,024 83,314 72 4192 Tourist Promotion 34,075 12,034 35 4202 Subscriptions 5,000 - 0 4212 Depreciation Furniture & Equipment 820 554 68 4222 Depreciation Land & Buildings 13,100 23,010 176 4232 Depreciation Infrastructure 107,500 102,528 95 4242 Administration Allocation 28,937 22,553 78 4262 Loss On Disposal Of Assets - 1,341

OPERATING INCOME

4183 Caravan & Camping Charges (21,000) (28,960) 138 4185 Caravan Park Charges - Gst Free (500) (3,709) 742 4187 Accommodation - Barracks (5,500) (5,999) 109 4189 Accommodation - Cabin (33,500) (13,827) 41

SUB-TOTAL TO PROGRAMME SUMMARY (60,500) 304,456 (52,496) 245,334 87 81

CAPITAL EXPRENDITURE 9546 Caravan Park - Refurbish 330,000 - 0

SUB-TOTAL TO PROGRAMME SUMMARY - 330,000 - - 0

TOTAL TOURISM & AREA PROMOTION (60,500) 634,456 (52,496) 245,334 87 39

SCHEDULE 13 ECONOMIC SERVICES

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

BUILDING CONTROL

OPERATING EXPENDITURE

4352 Regional/Group Scheme 17,235 13,140 76 4362 Building Control Expenses 1,500 569 38 4382 Administration Allocation 9,003 6,822 76

OPERATING INCOME

4353 Building Permits (3,900) (5,297) 136 4373 Bcift/Builder Reg Levy - Commission (95) (156) 164 4393 Swimming Pool Inspection Fee (550) (1,400) 255 SUB-TOTAL TO PROGRAMME SUMMARY (4,545) 27,738 (6,852) 20,531 151 74

TOTAL BUILDING CONTROL (4,545) 27,738 (6,852) 20,531 151 74

SCHEDULE 13 ECONOMIC SERVICES

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

SALEYARDS & MARKETS

OPERATING EXPENDITURE

4452 Maintenance - Saleyards - -

OPERATING INCOME

CAPITAL INCOME

SUB-TOTAL TO PROGRAMME SUMMARY - - - -

TOTAL SALEYARDS & MARKETS - - - - Page 102 of 273

SCHEDULE 13 ECONOMIC SERVICES

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

OTHER ECONOMIC SERVICES

OPERATING EXPENDITURE

4502 Standpipes 11,365 34,246 301 4512 Factory Units 8,975 4,583 51 4516 Seniors Luncheon - 712 4532 Veterinary Clinic 4,928 1,410 29 4542 Economic Development Officer 5,000 - 0 4552 Salaries 55,876 24,995 45 4562 Superannuation - Cdo 5,308 2,212 42 4572 Other Expenses - Cdo 9,460 7,225 76 4583 Depreciation Furniture & Equipment 9,600 5,216 54 4582 Depreciation Land & Buildings 57,800 44,013 76 4592 Administration Allocation 60,449 26,533 44 4594 Community Development Projects 10,000 - 0 4601 Community Resource Centre 43,212 31,731 73 4564 Aas27 - Accrued Annual Leave - - 4616 Aas27 - Accrued Lsl - - OPERATING INCOME

4503 Standpipe Charges (1,500) (61,654) 4110 4513 Factory Unit Rentals (13,800) (3,689) 27 4515 Seniors Luncheon - (689) 4523 Reimbursments -Community Development Projects - - 4533 Grants - - 4553 Community Resource Centre Income (31,300) (27,376) 87 4573 Veterinary Clinic - Income - (864) SUB-TOTAL TO PROGRAMME SUMMARY (46,600) 281,973 (94,272) 182,876 202 65

CAPITAL INCOME 3285 New Loan 119 Proceeds (160,000) - 0 SUB-TOTAL TO PROGRAMME SUMMARY (160,000) - 0 CAPITAL EXPENDITURE

SUB-TOTAL TO PROGRAMME SUMMARY - - - -

TOTAL OTHER ECONOMIC SERVICES (206,600) 281,973 (94,272) 182,876 46 65 Page 103 of 273

SCHEDULE 14 - OTHER PROPERTY AND SERVICES

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

OTHER PROPERTY AND SERVICES

PROGRAMME SUMMARY

OPERATING

PRIVATE WORKS (180,200) 151,374 (216,916) 174,945 120 116 PUBLIC WORKS OVERHEADS - - - 1,592 PLANT OPERATING COSTS (35,738) - (18,835) 2,768 53 SALARIES AND WAGES - - (1,229) 273 MATERIALS IN STORE - - - - UN CLASSIFIED (8,000) 10,000 (12,830) 25,009 160 250

SUB-TOTAL TO OPERATING STATEMENT (223,938) 161,374 (249,810) 204,587 112 127

TOTAL OTHER PROPERTY AND SERVICES

SCHEDULE 14 - OTHER PROPERTY AND SERVICES

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

PRIVATE WORKS

OPERATING EXPENDITURE

4802 Administration Allocation 21,869 17,296 79 4804 Charges - Private Works - Electrical Contractor 63,191 60,141 95 4812 Private Works Other 4,227 14,953 354 4814 Private Works - Electrical Contractor 62,087 82,554 133

OPERATING INCOME

4803 Charges - Private Works (5,500) (34,247) 623 4806 Electrician - Rental Recoup (5,200) (1,200) 23 4808 Private Works Income - Electrician (169,500) (133,714) 79 4813 Miscellaneous Materials - (47,755)

SUB-TOTAL TO PROGRAM SUMMARY (180,200) 151,374 (216,916) 174,945 120 116

TOTAL PRIVATE WORKS (180,200) 151,374 (216,916) 174,945 120 116

SCHEDULE 14 - OTHER PROPERTY AND SERVICES

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

PUBLIC WORKS OVERHEADS

OPERATING EXPENDITURE

4902 Salary Works Supervisor 101,345 82,438 81 4903 Less Allocated To Works & Services (472,904) (436,572) 92 4912 Superannuation - Works Supervisor 9,630 6,023 63 4922 Superannuation Workmen 84,857 59,107 70 4932 Sick & Holiday Pay 129,572 123,953 96 4934 Wages - Rdo'S & Toil - 847 4942 Insurance 27,500 23,300 85 4952 Subscriptions 2,000 2,000 100 4962 Protective Clothing 9,000 8,198 91 4972 Training 12,000 34,927 291 4982 Occupational Health & Safety 10,000 36,437 364 4992 Administration Allocation 25,000 15,756 63 5002 Long Service Leave - - 0 5012 Vehicle Expenses 30,000 24,312 81 5022 Fringe Benefits Tax 10,000 10,000 100 5032 Other Expenses 10,000 6,138 61 5042 Engineering Technical Support 10,000 3,091 31 5052 Advertising 2,000 1,302 65 5062 Unallocated Wages - 336 5003 Transfer From Long Service Leave / Ex Other Shire Contributions - - 5084 Aas27 - Accrued Annual Leave - - SUB-TOTAL TO PROGRAMME SUMMARY - - - 1,592

TOTAL PUBLIC WORKS OVERHEADS - - - 1,592 Page 104 of 273

SCHEDULE 14 - OTHER PROPERTY AND SERVICES

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

PLANT OPERATION COSTS

OPERATING EXPENDITURE

5102 Fuel & Oils 158,250 92,393 58 5103 Plant Op Costs Allocated To Works (343,772) (254,232) 74 5112 Tyres 22,350 11,002 49 5113 Less Depreciation Allocated To Works & Services (99,450) (74,436) 75 5122 Parts & Repairs 116,230 75,269 65 5132 Repair Wages 14,262 10,813 76 5142 Insurances & Licenses 27,680 24,966 90 5152 Depreciation 99,450 112,936 114 5162 Administration Allocation 5,000 4,057 81

OPERATING INCOME

5123 Diesel Fuel Rebate Scheme (27,500) (18,391) 67 5125 Contributions to Vehicle Expenses (8,238) (445) 5 SUB-TOTAL TO PROGRAMME SUMMARY (35,738) - (18,835) 2,768 53

TOTAL PLANT OPERATION COSTS (35,738) - (18,835) 2,768 53

SCHEDULE 14 - OTHER PROPERTY AND SERVICES

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

SALARIES AND WAGES

OPERATING EXPENDITURE

5282 Salaries & Wages 2,070,261 1,691,902 82 5283 Less Salaries & Wages Allocated (2,070,261) (1,691,902) 82 5292 Worker'S Compensation - 273 5294 Parental Leave - Expenditure - - 5296 Journey Accident Exp - - OPERATING INCOME

5295 Parental Leave - Income - - 5293 Worker'S Compensation Reimbursement - (1,229) SUB-TOTAL TO PROGRAMME SUMMARY - - (1,229) 273

SCHEDULE 14 - OTHER PROPERTY AND SERVICES

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

MATERIALS IN STORE

OPERATING EXPENDITURE

5204 Stock Received Control A/C - -

SUB-TOTAL TO PROGRAMME SUMMARY - - - -

SCHEDULE 14 - OTHER PROPERTY AND SERVICES

FINANCIAL STATEMENT FOR THE PERIOD ENDING - 30 APRIL 2018

PARTICULARS CURRENT YEAR CURRENT YEAR Variance BUDGET ACTUALS INCOME EXPENDITURE INCOME EXPENDITURE Inc Exp

UNCLASSIFIED

OPERATING EXPENDITURE

5362 Other Unclassified 3,000 1,786 60 5372 Tools Purchased 2,000 14,342 717 5374 Minor Asset Purchases 5,000 8,882 178 OPERATING INCOME

5363 Charges Unclassified (4,500) (4,979) 111 5373 Insurance Reimbursement (3,500) (7,851) 224

SUB-TOTAL TO PROGRAMME SUMMARY (8,000) 10,000 (12,830) 25,009 160 250

TOTAL UNCLASSIFIED (8,000) 10,000 (12,830) 25,009 160 250 Page 105 of 273

9.4 Financial Statements – Variation to Budget by Percentage or Value –30th April 2018

REPORTING OFFICER Tony Merillo Deputy Chief Executive Officer Date – 7th May 2018 DISCLOSURE OF INTEREST – Nil OWNER/APPLICANT – Nil MATTER FOR CONSIDERATION – To review all Financial Activity for material variances greater than both 10% and $10,000.00 to Budget. BACKGROUND – Under the requirements of regulation 34 Council is to each financial year adopt a percentage or value for reporting material variances. At the Ordinary Meeting of Council held 24th August 2017 under resolution Budget Adoption - SMC17/18 it was moved to report on any material “Variations of $10,000.00 AND Greater than 10%”. Council will continue to include in the Adopted Annual Budget the material variation limits to be reported on. Any member of Council is still able to request clarification of any variation they may have a concern with. STATUTORY ENVIRONMENT – Regulation 34 Financial Activity s. 6.4 (1) A Local Government is to prepare each month a statement of financial activity reporting on the sources and application of funds, as set out in the annual budget under regulation 22(1)(d), for that month in the following detail- Item (5) covers the variances and states that each financial year; a Local Government is to adopt a percentage or value, calculated in accordance with AAS 5, to be used in statements of financial activity for reporting material variances. POLICY IMPLICATIONS – Nil FINANCIAL IMPLICATIONS – Nil STRATEGIC IMPLICATIONS –Strategic Community Plan G1.2 Ensure Transparency and Accountable Governance of the Shire. Corporate Business Plan G1.1.2 Continued Improvement of Risk Management Practices. G1.2.1Continued Improvement of Shire Reporting G1.2.2 Continue to Uphold the Shire Code of Conduct COMMUNITY CONSULTATION – Nil RISK MANAGEMENT: Adopted Risk Management Policy and Risk Management Framework in Place. Comprehensive Reporting on Material Variances in accordance with the Local Government’s Financial Regulation 34 as Adopted Annually. Clarification on All Variations submitted to the Audit and Finance Committee for analysis and Recommendation to Council. Risk Ranking – Low due to Checking Procedures followed. COMMENT – As detailed in variation report attached. OFFICER RECOMMENDATIO N That Council adopt the Variation to Budget by Percentage and Value noted on the Financial Statements and reported on for the period ending 30th April 2018. VOTING REQUIREMENTS – Simple Majority

SHIRE OF QUAIRADING Page 106 of 273

STATEMENT OF FINANCIAL ACTIVITY

FOR THE PERIOD 1 JULY 2017 TO 30 APRIL 2018 Variances NOTE April April Variances Actual 2018 2018 2017 / 2018 Actuals to Budget to Operating Actual Y-T-D Budget Budget Budget Y-T-D $ $ $ $ % Revenues/Sources 1,2 Governance 13,402 5,544 7,436 7,858 141.74% General Purpose Funding 686,866 681,110 899,979 5,756 0.85% Law, Order, Public Safety 135,144 120,999 159,310 14,145 11.69% Health 357,666 399,695 479,794 (42,029) (10.52%) Education and Welfare 192,583 184,909 222,763 7,674 4.15% Housing 78,899 75,614 91,827 3,285 4.34% Community Amenities 164,636 124,804 133,550 39,832 31.92% Recreation and Culture 39,002 110,614 149,990 (71,612) (64.74%) Transport 3,788,405 3,832,604 10,292,895 (44,199) (1.15%) Economic Services 153,620 87,550 111,645 66,070 75.47% Other Property and Services 249,810 180,353 223,938 69,457 38.51% 5,860,033 5,803,796 12,773,127 56,237 0.97% (Expenses)/(Applications) 1,2 Governance (388,865) (364,469) (490,013) (24,396) (6.69%) General Purpose Funding (57,812) (54,695) (103,848) (3,117) (5.70%) Law, Order, Public Safety (264,038) (254,168) (307,534) (9,870) (3.88%) Health (559,317) (570,420) (727,143) 11,103 1.95% Education and Welfare (249,135) (274,320) (335,982) 25,185 9.18% Housing (200,590) (206,413) (247,967) 5,823 2.82% Community Amenities (371,381) (400,374) (486,474) 28,993 7.24% Recreation & Culture (671,614) (698,006) (825,352) 26,392 3.78% Transport (6,612,830) (6,286,304) (12,289,971) (326,526) (5.19%) Economic Services (468,238) (516,165) (642,680) 47,927 9.29% Other Property and Services (204,590) (154,370) (161,374) (50,220) (32.53%) (10,048,410) (9,779,704) (16,618,338) (268,706) 2.75%

Net Result Excluding Rates (4,188,377) (3,975,908) (3,845,211) (212,469) 5.34%

Adjustments for Non-Cash (Revenue) and Expenditure (Profit)/Loss on Asset Disposals 4 (5,890) 0 0 (5,890) 100.00% Movement in Deferred Pensioners (non-current) 0 0 0 0 100.00% Movement in Employee Benefit Provisions (non-current) 0 0 0 0 100.00% Movement in LSL Reserves (Added Back) 2,381 0 0 2,381 100.00% Rounding (3) 0 0 Depreciation on Assets 2(a) 2,907,516 2,774,996 3,329,995 132,520 4.78% Capital Revenue and (Expenditure) Purchase Land Held for Resale 3 0 0 (10,000) 0 #DIV/0! Purchase Land and Buildings 3 (766,879) (1,275,014) (1,307,214) 508,135 39.85% Purchase Plant and Equipment 3 (450,180) (542,652) (601,182) 92,472 17.04% Purchase Furniture and Equipment 3 (34,843) (34,305) (34,305) (538) (1.57%) Purchase Infrastructure Assets - Roads 3 (2,771,227) (3,909,336) (4,043,694) 1,138,109 29.11% Purchase Infrastructure Assets - Footpaths 3 0 0 0 0 0.00% Purchase Infrastructure Assets - Bridges 3 0 0 0 0 100.00% Purchase Infrastructure Assets - Other 3 0 0 (13,300) 0 #DIV/0! Proceeds from Disposal of Assets 4 227,483 227,483 221,528 0 (0.00%) Repayment of Debentures 5 (30,915) (30,915) (53,324) 0 0.00% Proceeds from New Debentures 5 500,000 500,000 660,000 0 0.00% Advances to Council 0 0 0 0 0.00% Self-Supporting Loan Principal Income 30,915 30,915 32,524 0 0.00% Transfers to Restricted Assets (Reserves) 6 (30,413) (30,413) (467,795) 0 0.00% Transfers from Restricted Asset (Reserves) 6 200,000 200,000 713,812 0 0.00%

ADD Net Current Assets July 1 B/Fwd 7 3,255,389 3,255,389 3,283,323 0 0.00% LESS Net Current Assets Year to Date 7 966,537 -672,568 2,000 1,639,105 (243.71%)

Amount Raised from Rates 8 (2,121,580) (2,137,193) (2,136,843) 15,612 (0.73%)

This statement is to be read in conjunction with the accompanying notes.

Page 2 Page 107 of 273

Attachment 9.4.1

Financial Statements – Variation to Budget by Percentage and Value – April 2018 Operating Revenue/Sources

Law, Order, Public Safety – Over Budget $14,145

Grants / Donations account 0913 having an YTD Budget of $20,964 and an actual income of $30,068. Variation of $9,104 due to 2017 / 2018 allocation of $27,953 being allocated over 4 instalments as in past years, however the instalments were made as three equal payment to Council. An additional $2,115 received from Defs was for the recoup of over expenditure in the 2016 / 2017 year. (Timing)

Quairading CESM Income account 0956 having an YTD Budget of $92,595 and an actual income of $97,345. Variation of $4,750 due to timing in payment of Sundry Creditor Claim. (Timing)

Health – Under Budget ($42,029)

Medical Practice Income Account 1393 having a YTD Budget of $398,580 and an actual income of $357,165. Variation of ($41,415) on anticipated full year income. (Permanent)

Communities Amenities – Over Budget $39,832

Charges Landfill Site Income Account 2263 having a YTD Budget of $1,000 and an actual income of $11,167. Variation of $10,167 sale of scrape metal. (Permanent)

Grant Funding Income Account 2566 having a YTD Budget of $0.00 and an actual income of $29,733 Variation of $29,733 due to Successful NRM Grant Applications not in Budget. (Permanent)

Recreation & Culture – Under Budget ($71,612)

Contributions Clubs Income Account 3183 having a YTD Budget of $21,449 and an actual income of $0.00 Variation of ($21,449) due to a delay in the Golf Club project. (Timing)

Grants / Contributions Town Hall Projects Income Account 2906 having a YTD Budget of $33,000.00 and an actual income of $0.00 Variation of ($33,000) due to a delay in the lodging Curtain Raiser & Lottery West Grant Applications project. (Timing)

Grant Funds Account 3203 having a YTD Budget of $15,500 and an actual income of $1,785 Variation of ($13,715) due to project delay and change in Kids Sport Administration. (Permanent) Page 108 of 273

Economic Services – Over Budget $66,070

Caravan & Camping Charges Income Account 4183 having a YTD Budget of $17,500 and an actual income of $28,960 Variation of $11,460 due to a number of Caravan Clubs using the facilities. (Permanent)

Standpipe Charges Account 4503 having a YTD Budget of $1,250 and an actual income of $61,654 Variation of $60,404 due to a number of contractors using the facilities as part of WANDRAA claim on Road Repairs. (Permanent)

Other Property & Services – Over Budget $69,457

Private Works Account 4803 having a YTD Budget of $4,508 and an actual income of $34,247 Variation of $29,739 due to an increased demand in Private Works being undertaken. (Permanent)

Private Works Income – Electrician account 4808 having an YTD of $141,250 and an actual income of $133,714. Variation of ($7,536) due to delay in issuing Sundry Debtors for the month. (Timing)

Miscellaneous Material Account 4813 having a YTD Budget of $0.00 and an actual value of $47,755 Variation of $47,755 due to an increased demand in sale of Sand and Rock used on Quairading / Cunderdin Road. (Permanent) Page 109 of 273

Operating Expenses/Applications

Other Property & Services– Over Budget ($50,220)

Private Works Other Expenditure account 4812 having an YTD Budget of $3,412 and an actual expenditure of $14,953. Variation of ($11,541) due to increased activity. (Permanent)

Private Works Electrical Contractor account 4814 having an YTD Budget of $51,391 and an actual expenditure of $82,554. Variation of ($31,163) due to increased activity. Note the additional expenditure is offset by Income (Permanent) Page 110 of 273

Capital / Applications

Purchase Land & Buildings – Under Budget $508,135

Works Depot Account 9534 - having a YTD Budget of $866,715 and an actual expenditure to date of $755,734.Variation of $110,981 is due to redirecting part of budget to operating expenditure. (Permanent)

Golf Club Machinery Shed Account 9585 - having a YTD Budget of $34,449 and an actual expenditure to date of $0.00.Variation of $34,449 is due to the timing of Project construction. (Timing)

Caravan Park Cottages Account 9546 - having a YTD Budget of $330,000 and an actual expenditure to date of $0.00.Variation of $330,000 is due to the Project being deferred to 2018 / 2019 to attract funding. (Permanent)

Shire Hall Account 9531 - having a YTD Budget of $40,000 and an actual expenditure to date of $0.00.Variation of $40,000 is due to the scope of Project being changed and funding sought. (Permanent)

Purchase Plant & Equipment – Under Budget $92,472

Town Truck Rubbish / Maint. Account 9746 - having a YTD Budget of $62,000 and an actual expenditure to date of $0.00.Variation of $62,000 is due to the timing of trade. (Timing)

High Pressure Culvert Cleaner Pump Unit Account 9747 - having a YTD Budget of $27,282 and an actual expenditure to date of $0.00.Variation of $27,282 is due to the timing of purchase. (Timing)

Purchase Infrastructure Assets - Roads – Under Budget $1,138,109

Road Construction Account 3604 - having a YTD Budget of $3,909,336 and an actual expenditure to date of $2,771,227. Variation of $1,138,109 is due to timing of works programme. (Timing) Page 111 of 273

9.5 Review of Fees & Charges 2018/2019

REPORTING OFFICER: Tony Merillo Deputy Chief Executive Officer Date 14th May 2018 DISCLOSURE OF INTEREST - Nil OWNER/APPLICANT - Nil MATTER FOR CONSIDERATION - Endorsement of Proposed 2018 / 2019 Fees & Charges. APPLICANT’S SUBMISSION - Nil BACKGROUND: As part of the annual budget formation Council must resolve the quantum of fee & charges that will apply to its services. STATUTORY ENVIRONMENT: Local Government Act 1995, Section 6.15, covers the ability of Local Government to receive Revenue and Income. (1) A Local Government may receive revenue or income for (111) fees and charges. 6.16, Imposition of Fees and Charges (1) A Local Government may impose and recover a fee or charge for any goods or service it provides or proposes to provide, other than a service for which a service charge is imposed. 6.17 Setting the level of Fees and Charges ( 1) In determining the amount of a fee or charge for a service or for goods a Local Government is required to take into consideration the following factors – (a) the cost to the Local Government of providing the service or goods; (b) the importance of the service or goods to the community; and (c) the price at which the service or goods could be provided by an alternative provider.

POLICY IMPLICATIONS - Nil FINANCIAL IMPLICATIONS - 2018 / 2019 Budget Estimates STRATEGIC IMPLICATIONS - Strategic Community Plan Corporate Business Plan G1.2 Ensure Transparency and Accountable Governance of the Shire. COMMUNITY CONSULTATION - Nil RISK MANAGEMENT - Adopted Risk Management Policy and Risk Management Framework in Place. A Complete Review of All Council Fees & Charges to be applied in the 2018 / 2019 Financial Year is provided to Council for Assessment and Adoption. Risk Ranking – Low due to Checking Procedures implemented through Budget Workshop assessment to ensure Cost Recovery is Achieved.

COMMENT: Council is requested to review the 2018 / 2019 Fees and Charges. A spreadsheet setting out the 2017 / 2018 fee structure together with recommendations for increases to apply in 2018 / 2019 is attached. In the past to streamline the review process and in order to provide consistency in achieving our fees and charges a minimum increase was tied to the annual CPI increase rounded to the nearest $0.50 where ever possible. This practice as a result of low CPI rates has not recovered Council costs in providing the service and in some incidences values have remained stagnant for some years. Page 112 of 273

A comprehensive review of all Fees & Charges has been undertaken by the Executive Team and Staff with consideration being given to neighbouring Shire, applied rates.

CPI for the March 17 – March 18 period is 0.9% Council when considering the charge rate to apply should also factor in a component for replacement of the asset when needed.

OFFICER’S RECOMMENDATION That a cost recovery increase to the 2017 / 2018 Fees and Charges be applied in adopting the 2018 / 2019 Fees and Charges.

VOTING REQUIREMENTS ­ Simple Majority Total Base Cost GST Total 2017 / 2018 Page 113 of 273 SHIRE OF QUAIRADING SCHEDULE OF 2018 / 2018 / 2018 / 2019 (GST Inc) FEES AND CHARGES 2018 / 2019 2019 2019 (GST Inc)

ADMINISTRATION Rating Enquiry (ie Group Rated) $180.00 $167.73 $16.77 $184.50 Supply of Council Electoral Roll $36.00 $33.64 $3.36 $37.00 District Fire Map $14.50 $13.64 $1.36 $15.00

District History Books (The Golden Grain & the Silver Fleece) $10.00 $9.09 $0.91 $10.00 (The Big Q - Hard Cover) $50.00 $45.45 $4.55 $50.00 (The Big Q - Soft Cover) $38.00 $34.55 $3.45 $38.00

PHOTOCOPYING A4 Page Per Copy $0.50 $0.91 $0.09 $1.00 A3 Page Per Copy $1.00 $1.36 $0.14 $1.50 Coloured paper surcharge per page $0.50 $0.91 $0.09 $1.00

FREEDOM OF INFORMATION Application Fees Non personal information $0.00 $0.00 $0.00 $0.00 Archive research of Council records- per half hour or part thereof $0.00 $0.00 $0.00 $0.00 Personal information about the applicant $0.00 $0.00 $0.00 $0.00 Application Fee (Non personal information) $30.00 $30.00 $0.00 $30.00 Charge for time dealing with the application (per hour or pro rata) $30.00 $30.00 $0.00 $30.00 Access time supervised by staff (per hour or pro rata) $30.00 $30.00 $0.00 $30.00 Photocopying staff time (per hour or pro rata) $30.00 $30.00 $0.00 $30.00 Per photocopy $0.20 $0.20 $0.00 $0.20 Transcribing from tape, film or computer (per hour or pro rata) $30.00 $30.00 $0.00 $30.00 Duplicating a tape, film or computer information At cost Delivery, packaging and postage At cost

ANIMAL CONTROL Dog Registration Fees - As Per Dog Act & Regulations Impounding Fee $94.00 $87.73 $8.77 $96.50 Nutrition Fee (Per Day) $13.50 $12.73 $1.27 $14.00 Destruction & Disposal $67.00 $94.55 $9.45 $104.00 Cat Trap Hire (2 weeks hire) $8.00 $7.27 $0.73 $8.00 Dog Kennel's 1st Year $314.50 $293.18 $29.32 $322.50 Dog Kennel's Annual Renewal $189.00 $175.91 $17.59 $193.50 Bond - Cat Trap $20.00 $20.00 $20.00 Ranger Service Labour Hire / Working Hours or Weekend O/Time $0.00 $69.55 $6.95 $76.50 Rates (Travel Rate of $0.74 per Klm) HOUSING RENTAL - Weekly Charge 28 Reid Street - CEO Residence - Car Contribution N/A Page 114N/A of 273 31 Dall Street - MW & S Residence $100.00 $100.00 $0.00 $110.00 8 Dall Street - DCEO Residence - Car Contribution N/A N/A 64 Coraling Street - Works Staff $100.00 $110.00 $0.00 $110.00 19 Powell Crescent - Works Team Leader $100.00 $110.00 $0.00 $110.00 74 McLennan Street - Electrician $100.00 $110.00 $0.00 $110.00 8 Murphy Street - Truck Driver $100.00 $110.00 $0.00 $110.00 14 Reid Street - GPO $100.00 $110.00 $0.00 $110.00 Lot 190 McLennan Street $89.00 $98.00 $0.00 $98.00 7 Edwards Way - Agreed to by Dept. Housing Mini 2% $716.32 $737.50 $0.00 $737.50

Single Persons Units Residence/Single Persons - Staff Rental - Minimum $89.00 $98.00 $0.00 $98.00 Residence/Single Persons $114.00 $125.50 $0.00 $125.50 50A Suburban Road - EDPO $100.00 $110.00 $0.00 $110.00

Arthur Kelly Retirement Village Unit Rental Rental Unit No 1 $77.00 $81.00 $0.00 $81.00 Rental Unit No 2 $75.50 $79.50 $0.00 $79.50 Rental Unit No 3 $77.00 $81.00 $0.00 $81.00 Rental Unit No 4 $77.00 $81.00 $0.00 $81.00 Rental Unit No 5 $75.50 $79.50 $0.00 $79.50 Rental Unit No 6 $75.50 $79.50 $0.00 $79.50 Rental Unit No 7 $73.50 $77.00 $0.00 $77.00 Rental Unit No 8 $77.00 $81.00 $0.00 $81.00

MEDICAL CENTRE Consultation Fee - Basic $72.00 $74.00 $0.00 $74.00

CHILD CARE CENTRE Full Day Attendance $80.00 $86.00 $0.00 $86.00 Half Day Attendance $55.00 $60.00 $0.00 $60.00 After School Care per Hour (or part thereof) $16.00 $17.00 $0.00 $17.00 Staff Concession - Child Attendance While working at Centre $40.00 $52.50 $0.00 $52.50 Community Play Group Use of Building (Annual Charge) $174.50 $201.50 $0.00 $201.50

OTHER HEALTH Rent On Vet Clinic - (Ex Dental) Per Day Visit $50.00 $45.45 $4.55 $50.00

HEALTH - PREVENTATIVE SERVICES Itinerant Food Vendors Licence (Per Annum) $181.00 $172.73 $17.27 $190.00 Application for Itinerant Food Vendors Licence per Event $25.50 $27.27 $2.73 $30.00 Food Act 2008 Notification & Registration s 110(3) $140.00 $163.64 $16.36 $180.00 Food Act 2008 Notification s 107(3 (c)) $50.00 $45.45 $4.55 $50.00 Offensive Trades (as per OTF Regs.). $0.00 $227.27 $22.73 $250.00 Septic Tank Application/Processing Fee/Inspection $236.00 $214.55 $21.45 $236.00 (as per Health Regulations)

STANDPIPE WATER - SERVICE CHARGES Usage - per 1000 Litres (Per Kiloletre) or part thereof: $6.50 $6.36 $0.64 $7.00

TOWN PLANNING FEES Application for Planning Consent < $50,000 Application for Planning Consent > $50,000 0.32% of Cost Fees & Charges as per Planning & Building Demolition Licence Development Regulations 2009 Extractive Industry Planning Concept Schedule 2 Penalty if Development Commenced or Carried Out Initial Application for Licence - Extractive Industry Initial Renewal of Licence - Extractive Industry Application for Rezoning Deposit Paid (ie Consultants, Advertising) ** Plus All Direct Costs Incurred Home Occupation/Cottage Industry Licence Application Home Occupation/Cottage Industry Renewal Copy of Town Planning Scheme - Text Full ** All advertising costs to be met by applicant Clearance of Conditions - Subdivisions **Plus All Additional Costs Incurred Bond - Footpath and kerbing Damage $500.00 $500.00 $0.00 $500.00 All Additional Fees & Charges Refer to Building Regulations 2012 Schedule. 2 CEMETERY FEES Page 115 of 273 Reservations of Plot Reservation / Niche Wall Plot Reservation $57.50 $55.91 $5.59 $61.50 Family Shrubs / Tree / 4 Wedges - Buying Plot only $682.00 $661.36 $66.14 $727.50 Memorial Garden (Ashes) Reservation Single $37.50 $36.36 $3.64 $40.00 Niche Wall Reservation - Single $37.50 $36.36 $3.64 $40.00 Niche Wall Reservation - Double $75.50 $73.18 $7.32 $80.50 Internment and Associated Charges Internment to 1.8 Metres & Marquee (weekdays) $750.00 $727.27 $72.73 $800.00 Internment of Any Child 7 yrs or under to 1.37 Mtr Deep & Marquee $750.00 $727.27 $72.73 $800.00 Internment to 2.1 Metres & Marquee (weekdays) $750.00 $727.27 $72.73 $800.00 Burials Weekends & Public Holidays $1,500.00 $1,454.55 $145.45 $1,600.00 Extra Charge - Funerals beyond 1.00 pm $350.00 $363.64 $36.36 $400.00 Internment Single or Double Niche $115.50 $136.36 $13.64 $150.00 Memorial Garden Internment $205.00 $198.64 $19.86 $218.50 Internment of Ashes / Family Shrub @ cost $68.50 $66.36 $6.64 $73.00 Re-Opening of Grave Reopening for each Internment & Marquee (weekdays) $750.00 $727.27 $72.73 $800.00 Exhumation ReInternment in new grave after exhumation $726.00 $704.09 $70.41 $774.50 Re-opening grave for exhumation $750.00 $909.09 $90.91 $1,000.00 Plaques and Monumental Works Plaques / Granite Wedges - At Cost AT COST AT COST Cost to Affix Plaque - Council Staff $56.00 $90.91 $9.09 $100.00 Permit to erect Headstone, Monument or Kerbing $39.50 $38.18 $3.82 $42.00

COMMUNITY BUS Fee per Kilometre - Fully Refuelled by Shire $1.75 $1.59 $0.16 $1.75 Minimum Hire Charge $35.00 $31.82 $3.18 $35.00 Bond Payable in Advance $150.00 $150.00 $0.00 $150.00 Council provides a Subsidy to Senior Citizens & Youth Centre - Max 500Klm / Annum each School "Moving Foward Program" - 600km / Annum Substandard Cleaning per Hour $45.00 $45.45 $4.55 $50.00

QUAIRADING MEMORIAL HALL Bond Payable in Advance $875.00 $875.00 $0.00 $875.00 Cabaret, Ball, Dance, Wedding, Birthday, Anniversary, Reunion, Social or Steak Night $257.50 $240.00 $24.00 $264.00 Concessional Rate (75%) (Local Bodies - Fund Raising, Quiz Nights, $193.00 $180.00 $18.00 $198.00 Fashion Parades etc) Public Meeting, Rehearsal or Church Service $108.50 $100.91 $10.09 $111.00 Badminton (Per Day) $28.00 $25.91 $2.59 $28.50 Setting Up / Decorating / Clean Up Charge per day (only available if $105.50 $98.18 $9.82 $108.00 there are no other bookings) Short Term-Hire Hourly Rate (Lesser or Main Hall Only) At Chief $12.00 $11.36 $1.14 $12.50 Executive Officer's discretion Minimum Kitchen Hire $0.00 $18.18 $1.82 $20.00 LESSER HALL Bond Payable in Advance $625.00 $625.00 $0.00 $625.00 Full Hire Rate - Any other Full Day Event $256.50 $239.09 $23.91 $263.00 Full Hire Rate - Community Hire or Benefit $103.00 $95.91 $9.59 $105.50 Concessional Rate (Local Meetings/Rehearsals Etc) $56.00 $52.27 $5.23 $57.50 Ballet / Fitness Group $33.00 $30.91 $3.09 $34.00 ANZAC Day Service FREE FREE ** Kitchen Hire - Not Incl in Hire Charge $69.00 $64.09 $6.41 $70.50 Minimum Kitchen Hire $0.00 $18.18 $1.82 $20.00 Breakages or losses to be paid for by hirer at cost price. Stay On Your Feets - Seniors Exercise Free Free PENALTIES Substandard Cleaning Per Hour $35.00 $45.45 $4.55 $50.00 After Hours Supply of Keys or Call Out $64.50 $60.00 $6.00 $66.00 Failure to return Keys $34.00 $31.82 $3.18 $35.00 Lights left on per day $34.00 $31.82 $3.18 $35.00 Air Conditioner Left On (Per day) $128.00 $119.09 $11.91 $131.00

EQUIPMENT HIRE EQUIPMENT HIRE - Bond $100.00 $100.00 $0.00 $100.00 Folding Table Hire $5.00 $5.00 $0.50 $5.50 Chair Hire - Each $1.50 $1.36 $0.14 $1.50 BONDS SOUND AND STAGE LIGHTING EQUIPMENT Page 116 of 273 Bond per Event $200.00 $200.00 $0.00 $200.00 Hire Charge $64.50 $60.00 $6.00 $66.00 Sound and Lighting Box - operated by authorised volunteers only

SWIMMING POOL CHARGES Per Session - Adult $3.50 $4.09 $0.41 $4.50 Per Session - Child (Under 16 Yrs & Must be Accompanied by an Adult) $2.00 $1.82 $0.18 $2.00 Pre Session - Child (5 Years & Under) Free $0.00 Per Session School (Swimming Lessons) $1.00 $0.91 $0.09 $1.00 Adult Spectators $0.00 $0.91 $0.09 $1.00

SEASON TICKET - NOT TRANSFERABLE Adult $76.00 $86.36 $8.64 $95.00 Child (Under 16 Years) $61.50 $61.36 $6.14 $67.50 Family - 2 Adults and all Children $164.50 $186.82 $18.68 $205.50 Single Parent Family - 1 Adult and all Children $113.00 $128.64 $12.86 $141.50 Early Morning Swim Charge per Season $35.00 $31.82 $3.18 $35.00

MONTHLY TICKET - NOT TRANSFERABLE Adult $30.00 $34.09 $3.41 $37.50 Child (Under 16 Years) $22.00 $25.00 $2.50 $27.50 Child (Under 5 Years ) FREE Free FREE School Hire FREE Free FREE Private Function Hire (Plus Labour Charges & with Pool Mgr Approval) $58.50 $66.36 $6.64 $73.00

Aquatic Club FREE FREE

PENSIONER FEES Pensioner to receive a 20% Discount on Stated Season Charges. (Not Senior Cards) COMMUNITY BUILDING BOND PAYABLE IN ADVANCE $625.00 $625.00 $0.00 $625.00 Cabaret, Ball, Dance, Wedding, Birthday, Anniversary Reunion or Social $182.00 $169.55 $16.95 $186.50 Quiz Nights, Fashion Parades, Steak Night, Christening, Funeral, Birthday, Morning / Afternoon Tea / Meeting $90.50 $84.55 $8.45 $93.00 Concessional Rate - (Local Group Meetings, Players Tea etc) $44.50 $41.36 $4.14 $45.50 Hourly Rate (At Chief Executive Officer's discretion) Hire of BBQ Only without Community Building $25.50 $23.64 $2.36 $26.00 ANZAC Day Service Free Free Free Quilters of Quairading $25.00 $23.18 $2.32 $25.50 Seniors Group - QARRAS Free Free Kitchen Hire - Including Crockery $55.00 $51.36 $5.14 $56.50 Sound System - Bond $0.00 $0.00 $0.00 $200.00 Sound System - operated by authorised personnel only $23.50 $21.82 $2.18 $24.00 Free Use to QARRAS / QFC / QDG Rotary Club PENALTIES Failure to Return Keys $34.00 $30.91 $3.09 $34.00 Substandard Cleaning Per Hour $35.00 $40.91 $4.09 $45.00 Failure to Turn Off Lights per day $34.00 $30.91 $3.09 $34.00 After Hours Supply of Keys or Call Out $64.50 $58.64 $5.86 $64.50 Air Conditioner Left On per day $81.00 $75.45 $7.55 $83.00

OTHER RECREATION AND SPORT Annual Ground Rental & Com Bldg Usage Footy Club $3,812.00 $3,811.82 $381.18 $4,193.00 Cricket Club - Council Prepares Wickets $1,160.50 $1,160.45 $116.05 $1,276.50 Cricket Club - Prepares Wickets FREE Free FREE Hockey Club - (ie Line Marking) $480.50 $447.73 $44.77 $492.50 Education Department FREE FREE Netball Club (Bells) $0.00 $397.27 $39.73 $437.00 Netball Courts - One Off Hire Fee $11.00 $10.45 $1.05 $11.50 Note: All ground marking at Football Clubs Cost. GREATER SPORTS GROUND - HIRE CHARGES Page 117 of 273 Bond $625.00 $625.00 $625.00 Circus / Other Large Events $309.00 $287.73 $28.77 $316.50 Other Community Organisations $152.50 $142.27 $14.23 $156.50 High School Sports Carnivals FREE FREE Oval Lights Left On After Training or Event (Per Event) $121.00 $112.73 $11.27 $124.00

AGRICULTURAL HALL Display Hall & All Facilities - Day $22.50 $20.91 $2.09 $23.00 Display Hall & All Facilities - Night NOT FOR HIRE Local Youth Organisations - Day FREE Local Youth Organisations - Night FREE Agriculture Society (Ag Show) FREE AIR STRIP Call Out Fee - Night Landing $100.50 $93.64 $9.36 $103.00

CARAVAN PARK CHARGES - Special Offer Stay 4 Nights and Pay for 3 for a maximum of 4 nights Powered Caravan Site - 2 Persons / Night P / Van $28.00 $27.27 $2.73 $30.00 Unpowered Caravan Site - 2 Persons / Night P / Van $23.00 $22.73 $2.27 $25.00 Weekly Powered Caravan Site - 2 Persons/ Night P / Van $170.00 $170.00 $17.00 $187.00 Weekly Unpowered Caravan Site - 2 Persons/ Night P / Van $127.00 $126.82 $12.68 $139.50 Additional Adult per Night $10.00 $11.36 $1.14 $12.50 Washing Machine/Dryer Tokens $4.00 $4.55 $0.45 $5.00 Per Night - Permit Rest Area $5.50 $5.00 $0.50 $5.50 RV's Wishing to use Caravan Park Facilities $28.00 $28.18 $2.82 $31.00 (Note after 28 days continual stay gst is waived)

Caravan Clubs Powered Site - per van per night (NOT Eligible for Any Other Special $27.50 $25.91 $2.59 $28.50 Offer)

COTTAGE CABIN (Rate Based on 2 Adults & 2 Children) Bond $200.00 $200.00 $0.00 $200.00 Caravan Park Cottage - 1 Nights Stay $141.50 $113.64 $11.36 $125.00 Caravan Park Cottage - 2 - 3 Nights Stay per Night $134.50 $107.27 $10.73 $118.00 Caravan Park Cottage - 4 - 5 Nights Stay per Night $122.50 $96.36 $9.64 $106.00 Caravan Park Cottage - 6 Nights Stay per Night $117.50 $91.82 $9.18 $101.00 Caravan Park Cottage - Per Week $756.50 $630.00 $63.00 $693.00 Caravan Park Cottage - Additional Adult Rate $13.50 $12.73 $1.27 $14.00 Caravan Park Cottage - Additional Child Rate $10.50 $9.55 $0.95 $10.50 BARRACKS Bond Per Room Hired $100.00 $100.00 $0.00 $100.00 Weekly Rate per Adult $176.00 $160.91 $16.09 $177.00 Weekly Rate per Child $46.00 $42.27 $4.23 $46.50 Adult per Night $35.50 $32.27 $3.23 $35.50 Child per Night $10.50 $9.55 $0.95 $10.50

FACTORY UNIT RENTAL Per WEEK Lot 30 Heal Street - Free Rental Granted to Hospital Auxiliary Op Shop. $272.00 $247.27 $24.73 $272.00 Lot 29 Heal Street $272.00 $247.27 $24.73 $272.00 New Business to Town 1 Year Tenancy 25% Discount on Rent

SWIMMING POOL INSPECTIONS MH&BS Swimming Pool Inspections (Every 4 Years) $55.00 $50.00 $5.00 $55.00 COMMUNITY RESOURCE CENTRE BUILDING CHARGES CRC Monthly Rental Fee $727.00 $667.27 $66.73 Page $734.00118 of 273 Resource Centre - South Caroling Hire - Daily Rate $103.00 $95.91 $9.59 $105.50 Resource Centre - Art Centre Hire - Daily Rate $103.00 $95.91 $9.59 $105.50 Resource Centre - Art Centre Hire - Art Society (Power Only) $45.50 $42.27 $4.23 $46.50 Resource Centre - Dulbelling Room Hire - Daily Rate $103.00 $95.91 $9.59 $105.50

Resource Centre - Dangin - Daily Rate $90.00 $84.09 $8.41 $92.50 Resource Centre -Pantapin - Floor space 18.8m2 $152.50 $142.27 $14.23 $156.50 P/Week (RSM Australia) Resource Centre -Yoting - Floor space 18.8m2 $152.50 $142.27 $14.23 $156.50 P / Week (Vacant) Resource Centre - Badjaling Floor space 12.2m2 $110.00 $104.55 $10.45 $115.00 P / Week (RoadsWest) Resource Centre - Wamenusking Floor space 14.4m2 $136.00 $123.64 $12.36 $136.00 P/Week (Shire GPO / CDO / Youth) Note Occupied by Council Staff

Resource Centre - Mt Stirling Floor space 12.2m2 $110.00 $100.00 $10.00 $110.00 P/Week (CRC Coodinator) - Note Included in Lease Rental Fees Resource Centre - Balkuling Floor space 14.4m2 $136.00 $123.64 $12.36 $136.00 P/Week (CRC Coodinator) - Note Included in Lease Rental Fees Resource Centre - Doodenanning Floor space 14.4m2 $136.00 $123.64 $12.36 $136.00 P/Week (Shire EDPO) - Note Occupied by Council Staff Kitchen Hire $36.00 $33.64 $3.36 $37.00 Kitchen / Alfresco Area $56.50 $52.73 $5.27 $58.00 Venue Cancellation Late Notice Fee $24.00 $22.27 $2.23 $24.50

Room Hire - ALL UNOCCUPIED / Rooms - Art Space

Community Groups Any Of the Above Rooms - Up to and Including (First 3 Hrs ) $30.00 $27.27 $2.73 $30.00 Any Of the Above Rooms - Full Day Rate ( After First 3 Hrs ) $60.00 $54.55 $5.45 $60.00

All Other Hirers Any Of the Above Rooms - Up to and Including (First 3 Hrs ) $50.00 $45.45 $4.55 $50.00 Any Of the Above Rooms - Full Day Rate ( After First 3 Hrs ) $80.00 $72.73 $7.27 $80.00

COMMUNITY GYM Annual Membership $160.00 $145.45 $14.55 $160.00 Pensioner 65+ / Disability Concession $125.00 $113.64 $11.36 $125.00 Three (3) Months Membership $55.00 $50.00 $5.00 $55.00 Casual Rate per visit $12.00 $10.91 $1.09 $12.00 Replacement of Lost or Damaged Swipe Card $15.00 $13.64 $1.36 $15.00

RUBBISH BIN & TIP CHARGES FOR QUAIRADING $260.00 Per Annum Removal of one weekly 240ltr Mobile Rubbish Bin $260.00 $275.00 $275.00 & one f/nightly Recycling Bin $260.00 per Annum Refuse Site Maintenance Charge for Commercial $260.00 $275.00 $275.00 Properties NOT Serviced by Mobile Bin Rural Landowner - Recycling Bin (no Service) $66.00 $61.36 $6.14 $67.50 General Waste Cars / Station Wagons $11.00 $12.73 $1.27 $14.00 Utes / Trailers ( 6 x 4) $16.50 $15.45 $1.55 $17.00 Trailer Tandom Axle $0.00 $25.45 $2.55 $28.00 Small Trucks / Trailers (with high sides) $27.00 $30.91 $3.09 $34.00 4 TOKENS provided with Rate Notice Double Handled Waste Recyclables $0.00 $0.00 $0.00 $0.00 Steel (clean) $0.00 $0.00 $0.00 $0.00 Tyres (Small - passenger / motorcycles) $8.00 $7.27 $0.73 $8.00 Tyres (Medium - Light Truck / 4WD) $14.50 $13.64 $1.36 $15.00 Tyres (Large - No Tractor Tyres) $35.50 $33.18 $3.32 $36.50 Oil - Per Litre $0.50 $0.45 $0.05 $0.50 Mattresses (Single) $9.50 $8.64 $0.86 $9.50 Mattresses (Double / Queen) $13.00 $12.27 $1.23 $13.50 Gas Bottles $5.50 $5.00 $0.50 $5.50 E-Waste (per Item) $5.50 $5.00 $0.50 $5.50 Car Bodies (Tyres to be removed prior) $0.00 $25.45 $2.55 $28.00 COMMERCIAL FEES AND CHARGES Page 119 of 273 Mixed Construction Rubble (per cubic metre) $101.50 $94.55 $9.45 $104.00 Mixed General (per cubic metre) $101.50 $94.55 $9.45 $104.00 Green Waste (per cubic metre) $43.00 $40.00 $4.00 $44.00 Clean Fill (not suitable for reuse) $101.50 $94.55 $9.45 $104.00 Construction Timber and Pallets (per cubic metre) $43.00 $40.00 $4.00 $44.00 Additional Recycling Bin Service $55.50 $51.82 $5.18 $57.00 Asbestos (per sheet) $3.00 $2.73 $0.27 $3.00 Asbestos (per cubic metre) $159.50 $148.64 $14.86 $163.50

PRIVATE WORKS/PLANT OPERATION Plant Hire (per hour with operator - normal hours) Grader $145.00 $135.00 $13.50 $148.50 Skidsteer $100.00 $93.18 $9.32 $102.50 Loader $140.00 $130.45 $13.05 $143.50 Excavator plus Mulcher Attachment $165.00 $153.64 $15.36 $169.00 Excavator $135.00 $125.91 $12.59 $138.50 Backhoe $100.00 $93.18 $9.32 $102.50 Vib Roller $110.00 $102.73 $10.27 $113.00 Multi Roller $110.00 $102.73 $10.27 $113.00 2.5t dynapac Roller $70.00 $65.45 $6.55 $72.00 Crewcab Truck $90.00 $84.09 $8.41 $92.50 4t Tipper Town $90.00 $84.09 $8.41 $92.50 13t Tipper (9 x Cubic Meters) $125.00 $116.36 $11.64 $128.00 13t Tipper with Dog Trailer $200.00 $186.36 $18.64 $205.00 Prime Mover with Low Loader $125.00 $116.36 $11.64 $128.00 Prime Mover with Side Tipper $125.00 $116.36 $11.64 $128.00 Tractor $105.00 $97.73 $9.77 $107.50 Tractor with Attachments $135.00 $125.91 $12.59 $138.50 Light Vechile (Spray Unit) $92.00 $85.91 $8.59 $94.50 Light Vehicle $82.00 $76.36 $7.64 $84.00 Cherry Picker $80.00 $74.55 $7.45 $82.00 Street Sweeper $100.00 $93.18 $9.32 $102.50 Mobile Toilets (Pickup Only Service) & (Waste Delivered to Dump $0.00 $70.00 $7.00 $77.00 Point) Daily Rate Mobile Toilet - Bond $0.00 $0.00 $0.00 $250.00

MATERIALS Sand cubic metre* $4.50 $20.00 $2.00 $22.00 Gravel cubic metre* $13.00 $25.00 $2.50 $27.50 Metal cubic metre* $41.50 $55.00 $5.50 $60.50 Granet Rock cubic metre* $0.00 $35.00 $3.50 $38.50 Note*Additional plant hire and labour cost if delivered $0.00 $0.00 $0.00 $0.00

Labour Hire (per hour) nornmal working hours -outside normal working hours a 50% surcharge will apply Labour hire - private works $79.50 $74.09 $7.41 $81.50

OTHER COMMUNITY SERVICES Labour - Electricial Services Per Hours $113.00 $111.82 $11.18 $123.00 Page 120 of 273

9.6 Salaries and Allowances Tribunal (SAT) – Local Government CEO’s and Elected Members Remuneration

REPORTING OFFICER Date: 22nd May 2018 Tony Merillo – Deputy Chief Executive Officer DISCLOSURE OF INTEREST – CEO Remuneration will be the subject of CEO Performance Review Process OWNER/APPLICANT – N/A MATTER FOR CONSIDERATION – Council to consider Elected Member Meeting Fees and Allowances for the 2018/19 Year. APPLICANT’S SUBMISSION INCLUDED IN AGENDA – 1) Copy of the Salaries and Allowances Tribunal’s Determination effective 1st July 2018 2) Copy of Email received from Mr Luke Cullen, Senior Policy officer, Salaries and Allowances Tribunal BACKGROUND – The Salaries and Allowances Tribunal is charged with the responsibility of annually Reviewing and Setting the Range / Bands for the Remuneration of Elected Members and CEO’s. The State Government had announced a Wages Policy with the following Key Parts:-  A 4 year wage freeze for all positions determined by the Salaries and Allowance Tribunal  A Cap on all State Government Public Sector wage increases to no more than $1000 per year The decision to legislate to freeze the salaries of all positions determined by the Salaries and Allowances Tribunal directly impacts on the Band Ranges determined for Local Government Elected Members and Chief Executive Officers. STATUTORY ENVIRONMENT – Local Government Act and Local Government (Administration) Regulations 1996. POLICY IMPLICATIONS – Nil. FINANCIAL IMPLICATIONS – Subject to Council Resolution, 2018/2019 Budget will need to reflect the Meeting Fee Level and Shire President’s Allowance determined by Council. STRATEGIC IMPLICATIONS – Strategic Community Plan 2017 - 2027 Governance Objective: Strong governance and community engagement ITEM OUTCOMES AND STRATEGIES G1 Robust Integrated Planning and Reporting (IPR) G1.1 Continual improvement in IPR, transparency and accountability

COMMUNITY CONSULTATION – N/A RISK ASSESSMENT – Risk Management Policy and Risk Management Governance Framework Applicable. Financial - Low Risk 2018/2019 Meeting Fees within Budget provision. Health – Low Risk Reputation – Low Risk Operation – Low Risk Natural Environment – Low Risk. Page 121 of 273

COMMENT – The Salaries and Allowances Tribunal in its Determination dated 10th April 2018 has Concluded as follows: - “That there be no increase in the remuneration, fees, expenses or allowances Ranges provided to CEO’s and Elected Members in light of the serious economic conditions facing Western Australia at this time.” The Shire of Quairading remains in Band 4 for both Elected Members and the CEO’s Remuneration. Council Meeting Fees are to be within the Band of $90 to $236 per Councillor per Meeting and a Band of $90 to $485 for the Shire President. Committee Meeting Fees are to be set within the Band of $45 to $118 per Meeting. The Current Meeting Fees (2017/18) are as follows: -

Council Meetings Shire President $463 Councillors $225

Committee Meetings (and Other Prescribed Meetings) All Councillors $80

Council’s Current Budget for Meeting Fees (and other Expenses Claimed) is $32,992 per Annum and $508 for the Shire President’s Allowance. It is estimated that the Members Fees & Allowance Expense (GL0322) to the 30th June 2018 will total $37,503. Council has the Option to determine an Annual Attendance Fee in lieu of paying a Meeting Sitting Fee. Band 4 Level for an Annual Attendance Fee is $3,533 to $9,410 for Councillors and $3,533 to $19,341 for the Shire President. The Annual Shire President’s Allowance can be within the Range of $508 to $19,864. Council’s current Shire President’s Annual Allowance is $508.00 in the 2017/2018 Year. SAT’s Determination that the Annual Allowance for the Deputy Shire President (if granted) is 25% of that granted to the Shire President remains unchanged. Other Expenses incurred by Councillors are to be reimbursed by Council upon documentary evidence or as pursuant to the Local Government Regulations. There has been some informal discussions with the CEO and Elected Members at the increasing Costs of IT/Internet Connection and Speeds to download Council’s Agendas and Minute and it may be timely to consider an Annual Allowance (in lieu of Expenses Claimed) per Member under Part 9 of SAT’s Determination with a Minimum Allowance of $500 and a Maximum of $3500. Remuneration Levels for Elected Members are to be reviewed on an Annual basis. EXECUTIVE SUMMARY – 1. Council in the past has supported a Meeting Attendance Fee (per Meeting) rather than an Annual Attendance Fee. It is highlighted that 41 of the 144 Local Governments (out of a possible 148 Councils) pay a Per Meeting Fee with 34 Band 4 Councils paying their Councillors in this manner. 2. Council to note the Salaries and Allowances Tribunal’s Determination that the Band 4 Ranges have not been increased by the Salaries and Allowances Tribunal. Council is to determine the Meeting Attendance Fees to be paid for the 2018/19 Year. 3. In 2017/2018, Council retained the same Meeting Fee as paid in 2016/2017 and 2015/2016 4. Council to note the State Government’s recently announced Wages Policy for Positions determined by SAT. 5. The Shire President’s Allowance of $508 is the Minimum Payable within Band 4 Page 122 of 273

6. Council has not previously supported an Allowance for the Deputy Shire President. 7. ICT (Information and Communications Technology) Costs are continuing to increase especially as Council has a Strategy of Agendas and Minutes being published on Council’s Website Portal.

OFFICER RECOMMENDATION Submitted for Council’s determination of: -

1. Meeting Fee or an Annual Allowance payable to Elected Members; 2. Level of Remuneration within Band 4; and 3. Shire President’s Allowance 4. Deputy Shire President’s Allowance $ ______5. ICT Allowance payable to Elected Members $ ______for the 2018/2019 Year.

VOTING REQUIREMENTS – Absolute Majority for Items 1 (Annual Allowance), 4 & 5

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Shire Of Quairading

From: Graeme Fardon Sent: Tuesday, 10 April 2018 4:20 PM To: Shire Of Quairading Subject: FW: Salaries and Allowances Tribunal - Local Government CEO and Elected Member Determination

From: Cullen, Luke [mailto:[email protected]] Sent: Tuesday, 10 April 2018 1:36 PM Subject: Salaries and Allowances Tribunal - Local Government CEO and Elected Member Determination

The Salaries and Allowances Tribunal has today issued a determination in relation to local government CEOs and Elected Members in line with its statutory requirements. This determination will take effect from 1 July 2018.

In summary, the determination provides no increase in the remuneration bands.

Local governments retain the ability to provide individual increases within their allotted band but the determination states that “each local government must satisfy itself and provide public justification for any increase within their allotted band in the current economic climate.”

One local government was accessed by the Tribunal as having increased in classification, namely the Shire of Northampton increasing from Band 4 to Band 3.

No other changes have been made.

The determination can be found on the Tribunal’s website at https://www.sat.wa.gov.au/LocalGovernmentCEOsandElectedMembers/Pages/Default.aspx

Luke Cullen Senior Policy Officer Salaries and Allowances Tribunal 10th Floor, 216 St Georges Terrace Perth WA 6000 Ph: (08) 6557 7002 | Fax: (08) 6557 7099

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WESTERN AUSTRALIA

SALARIES AND ALLOWANCES ACT 1975

DETERMINATION OF THE

SALARIES AND ALLOWANCES TRIBUNAL

FOR LOCAL GOVERNMENT

CHIEF EXECUTIVE OFFICERS AND ELECTED MEMBERS

Pursuant to Section 7A and 7B

10 April 2018

PREAMBLE

1. Section 7A of the Salaries and Allowances Act 1975 (‘the SA Act’) requires the Salaries and Allowances Tribunal (‘the Tribunal’) at intervals of not more than 12 months, to “inquire into and determine, the amount of remuneration, or the minimum and maximum amounts of remuneration, to be paid or provided to chief executive officers of local governments”.

2. Section 7B(2) of the SA Act requires the Tribunal, at intervals of not more than 12 months, to inquire into and determine the amount of:

 fees, or the minimum and maximum amounts of fees, to be paid under the Local Government Act 1995 (‘the LG Act’) to elected council members for attendance at meetings;

 expenses, or the minimum and maximum amounts of expenses, to be reimbursed under the LG Act to elected council members; and

 allowances, or the minimum and maximum amounts of allowances, to be paid under the LG Act to elected council members.

CURRENT INQUIRY

3. In discharging its statutory requirement with respect to the remuneration of local government Chief Executive Officers (CEOs) and elected members, the Tribunal has:

 invited local governments and regional local governments to raise any issues relevant to the remuneration paid to their CEO or to the determination of fees, expenses and allowances for elected council members;  surveyed local governments and regional local governments as to the remuneration being paid to CEOs and regarding the fees paid to elected council members; and  considered relevant labour market and economic data.

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SUBMISSIONS

4. On 25 January 2018, the Tribunal emailed local governments and regional local governments to invite submissions. The Western Australian Local Government Association (WALGA) and the Western Australian division of the Local Government Professionals WA (LGPWA) were also invited to make submissions to the inquiry.

5. Local governments were provided with a template submission form to ensure the Tribunal was able to capture data on a broad range of issues including:

 major growth and development;  significant social and economic issues;  significant demand to service and support non-resident needs;  high impact environmental management issues and responsibilities;  greater diversity of services delivered than normally provided by similar sized local governments;  recruitment issues;  remuneration issues; and  other distinguishing features.

6. A total of six submissions were received from local governments, with the LGPWA and a member of the public also making a submission.

7. Aside from those local governments that requested an increase or maintenance in classification, matters raised in the submissions included:

 amendments to the housing allowance for CEOs;  limiting the ICT allowance; and  increases to the rates payable to elected members and CEOs generally.

8. The Tribunal considered all feedback received during the course of the inquiry.

SURVEY

9. On 25 January 2018, a survey was provided to local government and regional local governments in order to obtain information relating to the remuneration provided to CEOs and the fees provided to elected members.

10. Only two of the 148 local governments failed to respond to the survey with each providing sufficient reasons as to why they were unable to.

CONSIDERATIONS

11. The Tribunal has considered sections 2.7 to 2.10 and 5.41 of the LG Act, which outline the roles and responsibilities of local governments, councillors, mayors, presidents and their deputies and the functions of local government CEOs.

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12. The information received from individual local governments ensures the Tribunal is informed on developments across the sector.

Local Government population, expenditure and staff levels

13. The Tribunal requested and received the following data from the Department of Local Government, Sport and Cultural Industries (DLGSCI):

 Population as at 31 March 2017 (ABS Catalogue 3218.0);  Total Full Time Equivalent (FTE) employees 2016-17;  Operating expenditure 2016-17; and  Three year averaged capital expenditure (2014-15 to 2016-17).

Band allocation model

14. The Tribunal continues to utilise the four band classification model adopted in its 2012 determination. The model provides for a range of factors to be taken into account including:

 major growth and development;  strategic planning, including risk management;  infrastructure development and asset management;  significant social/economic/environmental issues;  population  significant demand to service and support non-resident needs;  diversity of services;  community involvement and advocacy;  state or national negotiations;  operational and managerial requirements;  capacity to pay;  total expenditure; and  FTEs.

15. The Tribunal considered that local governments and regional local governments that were placed near the top or bottom of a band had the potential to change bands, regardless of whether a submission was received. The Tribunal will continue to review the circumstances of each local governments to ensure that the particular issues relevant to those local governments are accommodated with the band allocation model.

16. The Tribunal notes that there is flexibility for change within each band before an increase in classification is warranted. A request for an increase in classification will only be accepted where it is demonstrated that the local government or regional local government has experienced a substantial and sustained increase in the factors identified above.

Survey Results

17. The survey shows that the vast majority of CEOs (81%) are remunerated at either the middle (26-74th percentile) or top (above the 75th percentile) of their respective band ranges. Only

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three local governments reported a remuneration package in the bottom 25th percentile of its band range.

18. There remains a handful of local governments and two regional local governments with a Preserved CEO currently remunerated above the determined range. Although Preserved CEOs, as defined by the LG Act, do not fall under the jurisdiction of the Tribunal, Local Governments are reminded that they are required by clause 43(4) of the LG Act to take into account any determination of the Tribunal when renewing a contract of a Preserved CEO.

19. The Tribunal also reminds local governments that it is their responsibility to ensure that payments made to CEOs and elected members are within the respective band ranges. The Tribunal notes that a number of local governments self-reported that they had Preserved CEOs, when this is not the case. Any payments made outside the scope of the determination for non-Preserved CEOs is in violation of the LG Act and SAA Act.

20. In regards to Elected Members, the responses shows that all local governments provide fees within the bands determined by the Tribunal, as is required. Only one local government reported that it provides no payment to Elected Members.

21. The Tribunal emphasises that any benefit provided by this determination cannot be proscribed, limited or waived by a decision of the local government. Any eligible claim against those entitlements is to be paid in accordance with the applicable financial procedures of the local government. However, individual Members may, acting independently, waive their right to receive fees.

22. Thirty-nine of the 144 local governments that provided a response remunerate their members with a per meeting fee. Of these, five were Band 3 local governments, thirty-one were Band 4 local governments and three were regional local governments.

CEO Regional/Isolation Allowance

23. The Regional/Isolation Allowance is available to local governments listed under Part 3 of this determination. The Allowance is discretionary and local governments have the flexibility to determine an appropriate payment not exceeding the maximum annual figure stated.

24. All but two of the eligible local governments responded to the Tribunal’s Survey. Of the 52 eligible local governments, 21 did not provide any payment under this allowance and a further 14 provided 50% or less of the allowance. Twenty-nine local governments provided information that they were paying their CEO some form of Regional/Isolation Allowance. Only nine of these local governments provided the maximum allowance to their CEOs.

25. The Tribunal reminds eligible local governments that although the Regional/Isolation Allowance is additional to the Total Reward Package (TRP), it is to be paid as salary and may attract the superannuation guarantee. As the superannuation guarantee forms part of a CEO’s TRP, caution should be taken to ensure that provision of this allowance does not result in the maximum of the awarded TRP range being exceeded.

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Christmas and Cocos Islands

26. The Commonwealth and WA Governments entered an agreement in 2016 under Section 8H of the Christmas Island Act 1958 (Cth), Section 8H of the Cocos (Keeling) Islands Act 1995 (Cth) and the Indian Oceans Territories (Administration of Laws) Act 1992 (WA), such that the Salaries and Allowances Tribunal has the power to determine the remuneration of local government CEOs and the fees, expenses and allowances for local government elected members of the Shires of Christmas Island and Cocos (Keeling) Islands.

27. The Tribunal has reviewed the Shires of Christmas and Cocos (Keeling) Islands during the current inquiry.

Annual review process and provision of data to the Tribunal

28. The Tribunal will continue to request information annually regarding the amounts of fees, expenses and allowances paid to local governments and regional local government elected council members and remuneration provided to CEOs.

29. Local governments and regional local governments are advised to record all figures for each elected member and CEO relevant to each section of the determination.

ECONOMIC CONSIDERATIONS

30. The Tribunal has noted a range of labour market and economic data including the financial position and fiscal strategy of the State as set out in the:

 Western Australian State Budget 2017-18 issued on 7 September 2017;  2017-18 Government Mid-Year Financial projection statements issued in December 2017;  December 2017 Quarterly Financial Results.

31. The economic difficulties facing the state include:

 total public sector net debt increased to $33.8 billion at 31 December 2017, $1.8 billion higher than the outcome recorded at 30 June 2017. Total government debt is projected to be $42.8 billion by 30 June 2021;  lower tax collections (down $159 million);  increase in government expenses by $45 million;  weaker Gross State Product growth of 2.5%, revised down from 3%;  State Final Demand (SFD) is expected to contract for a fifth consecutive year in 2017- 18, with the contraction larger (-2%) than projected, while the pace of the recovery from 2018-19 onwards is slightly slower than previous expectations;  Household consumption grew by just 0.5% in 2016-17, underpinned by spending on essential items, while non-essential spending declined over the same period;

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32. The 2017-18 Government Mid-Year Financial projection statements noted that:

Wage growth in Western Australia remains subdued, with growth in the Wage Price Index (WPI) easing to 1.3% in the year to September 2017. This reflected a slowing in both private and public sector wages, which grew by 1.2% and 1.9% respectively over this period (figure above, right-hand panel).

Growth in the State’s WPI is estimated to remain subdued at 1.5% in 2017-18, consistent with high levels of spare capacity in the labour market (notwithstanding a slight improvement over the past six months). Over the remaining forecast period, WPI growth is projected to gradually increase as economic activity strengthens and the labour market tightens, but is forecast to remain below the long-run average of 3.5% per annum.

33. The Tribunal is also mindful that the Salaries and Allowances Amendment (Debt and Deficit Remediation) Act 2018 is now in effect. During the second reading speech, the Premier noted the Act:

imposes a pay freeze for the most senior members of government, in line with what is occurring in the private sector. Currently, we are seeing wages growth in Western Australia at historic lows. In fact, wage increases in this state continue to be the lowest in the country. Anecdotally, many workers in the private sector say that they have not received a pay rise in years.

34. The Act does not affect local government CEOs and elected members. However, the Act identifies the most senior members of government as being leaders within the community and emphasises the importance of the leaders in the community demonstrating wage restraint while the community as a whole endures low wage growth.

35. The Tribunal equally considers that local government CEOs and their elected representative are leaders within the community and, in line with community expectations, similar wage restraints should apply to them.

36. While the Tribunal acknowledges that remuneration provided to local government CEOs and elected members has no impact on the State government’s budget deficit, the Tribunal is aware of the difficulties in the community caused by rate increases. It can be argued that remuneration of CEOs and elected members comprises a small fraction of a local governments’ overall budgets, the Tribunal has concluded that the current climate necessitates an approach to minimise costs of local governments.

CONCLUSIONS

37. The Tribunal has determined there will be no increase in the remuneration, fees, expenses or allowances ranges provided to CEOs and elected members, in light of the issues highlighted above.

38. The Tribunal notes that a majority of local governments retain the capacity to provide an increase within their current band parameters. While noting that the annual Consumer Price

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Index for December 2017 (the latest available figures) was 0.9%, each local government must satisfy itself and provide public justification for any increase within their allotted band in the current economic climate.

39. The Tribunal considered those local governments with potential to change classification. In reviewing the classification framework, band allocation model and all other relevant information, the Tribunal has increased the Shire of Northampton from Band 4 to Band 3.

40. The Tribunal has made no further changes to its determination.

41. The Tribunal reinforces its preference for the reimbursement of actual expenses wherever possible and, accordingly, has maintained the annual allowances for information and communication technology (ICT) and travel and accommodation. Although these annual allowances are to be paid in lieu of reimbursement of such expenses, the Tribunal maintains the fundamental principle that elected council members should not be out of pocket for expenses properly incurred in the fulfilment of their duties and that any expense incurred beyond the annual allowance amount received should continue to be reimbursed in accordance with the LG Regulations.

42. Nothing in this determination shall be interpreted and/or applied in such a manner as to circumvent the intention of the Tribunal to ensure transparency and accountability in the remuneration of Local Government CEOs and the provision of fees, expenses and allowances to elected members.

43. Information on the remuneration of CEOs and elected council members is available to the public under section 5.94 of the LG Act or through the minutes of council meetings.

44. In conclusion, the Tribunal acknowledges those who assisted with this inquiry. Information provided enabled the Tribunal to appreciate the issues impacting various local governments and the sector generally, and also gain feedback regarding the effectiveness of its determinations.

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DETERMINATION FOR LOCAL GOVERNMENT CHIEF EXECUTIVE OFFICERS AND ELECTED MEMBERS PURSUANT TO SECTION 7A AND 7B OF THE SALARIES AND ALLOWANCES ACT 1975

CONTENTS

Part 1: Introductory Matters 1.1 Short Title 1.2 Commencement 1.3 Content and intent 1.4 Terms used 1.5 Pro rata payments 1.6 Local government band allocations

Part 2: Total Reward Package 2.1 General 2.2 Local Government classification 2.3 Regional Local Government classification

Part 3: Regional/Isolation Allowance 3.1 General 3.2 Regional/Isolation Allowance

Part 4: Housing Allowance 4.1 General 4.2 Housing Allowance

Part 5: Motor Vehicle Allowance 5.1 General 5.2 Private benefit value

Part 6: Meeting Attendance Fees 6.1 General 6.2 Council meeting attendance fees – per meeting 6.3 Committee meeting and prescribed meeting attendance fees – per meeting 6.4 Annual attendance fees in lieu of council meeting, committee meeting and prescribed meeting attendance fees

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Part 7: Annual Allowance for a Mayor, President, Chair, Deputy Mayor, Deputy President and Deputy Chair 7.1 General 7.2 Annual allowance for a mayor, president or chair 7.3 Annual allowance for a deputy mayor, deputy president or deputy chair

Part 8: Expenses to be Reimbursed 8.1 General 8.2 Extent of expenses to be reimbursed

Part 9: Annual Allowances in lieu of Reimbursement of Expenses 9.1 General 9.2 Annual allowances determined instead of reimbursement for particular types of expenses

Schedule 1: Local Government Band Allocations Explanatory Notes

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PART 1: INTRODUCTORY MATTERS

This Part deals with some matters that are relevant to the determination generally.

1.1 Short title

This determination may be cited as the Local Government Chief Executive Officers and Elected Members Determination No. 1 of 2018.

1.2 Commencement

This determination comes into operation on 1 July 2018.

1.3 Content and intent

(1) The remuneration listed in this determination comprises all remuneration as defined under the Salaries and Allowances Act 1975 as including salary, allowances, fees, emoluments and benefits.

(2) The determination applies to

a. Chief Executive Officers (CEOs);

b. Acting Chief Executive Officers; and

c. Elected Members

(3) The remuneration specified in this determination for CEOs is based on a person being appointed to one Local Government CEO position only. In the case of a person being appointed to undertake the duties of more than one CEO position simultaneously, the relevant Local Governments must seek a determination from the Tribunal for the multiple CEO positions held by that person.

(4) If a Local Government undergoes an amalgamation or a rezoning of Local Government boundaries, the Local Government is required to seek a new determination from the Tribunal.

(5) This determination provides for the amount of fees, expenses and allowances to be paid or reimbursed under the Local Government Act 1995 (‘the LG Act’) Part 5 Division 8 to elected council members. The determination applies to elected council members who are members of the council of a local government. Under the LG Act section 3.66, it also applies to elected council members who are members of the council of a regional local government.

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(6) Where the Tribunal has determined a specific amount for a fee, expense or allowance for elected council members of a local government or regional local government, the amount determined by the Tribunal will be payable to an eligible elected council member.

(7) Where the Tribunal has determined a minimum and maximum amount for a fee, expense or allowance for elected council members of a local government or regional local government, each local government or regional local government council will set an amount within the relevant range determined and the amount set will be payable to an eligible elected council member.

(8) The fees, expenses and allowances determined are intended to recognise the responsibilities of elected council members, mayors and presidents of local governments and chairmen of regional local governments and to remunerate them for the performance of the duties associated with their office.

1.4 Terms used

In this determination, unless the contrary intention appears -

chair means a person who is elected or appointed from among the members of a council of a regional local government as its chair;

committee meeting means a meeting of a committee of a council where the committee comprises –

(a) council members only; or

(b) council members and employees of the local government or regional local government;

council, in relation to:

(a) a local government, means the council of the local government;

(b) a regional local government, means the council of the regional local government;

council member, in relation to:

(a) a local government –

(i) means a person elected under the LG Act as a member of the council of the local government; and

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(ii) includes the mayor or president of the local government;

(b) a regional local government –

(i) means a person elected under the LG Act as a member of the council of a local government and who is a member of the council of the regional local government; and

(ii) includes the chair of the regional local government;

LG Regulations means the Local Government (Administration) Regulations 1996;

mayor means a council member holding the office of mayor, whether elected by the council from amongst its members or elected by the electors;

president means a council member holding the office of president, whether elected by the council from amongst its members or elected by the electors.

1.5 Pro rata payments

(1) The Total Remuneration Package specified in this determination for CEOs is based on a person serving in the office on a full-time basis. The relevant range shall be payable on a pro rata basis if the position is undertaken on a part time basis.

(2) The amount of a person’s entitlement to remuneration, annual attendance fee or annual allowance specified in this determination shall be apportioned on a pro rata basis according to the portion of a year that the person holds office.

1.6 Local government band allocations

Unless the contrary intention appears, local governments are allocated in this determination to the bands set out in Schedule 1 of this determination. Regional local governments are allocated to a Band only in regards to CEOs.

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PART 2: TOTAL REWARD PACKAGE

This Part deals with the remuneration payable to Chief Executive Officers.

2.1 GENERAL

(1) Offices listed in this Part have been assigned by the Tribunal to one of four classifications designated Band 1 to Band 4.

(2) Each classification (Band 1 to Band 4) has a commensurate Total Reward Package (TRP) range.

(3) Typical components of a TRP include:

a. Base salary;

b. Annual leave loading;

c. Associated FBT accrued (total annual amount of fringe benefits tax paid by the Local Government for all fringe benefits provided to a CEO);

d. Association membership fees;

e. Attraction/retention allowance, not being provided under Part 3;

f. Personal benefit value of the provision of a motor vehicle for private use (if applicable) as defined under Part 5 of this determination;

g. Cash bonus and performance incentives;

h. Cash in lieu of a motor vehicle;

i. Fitness club fees;

j. Grooming/clothing allowance;

k. Health insurance;

l. School fees and/or child’s uniform;

m. Superannuation (all mandatory and non-mandatory employer superannuation contributions);

n. Travel or any other benefit taken in lieu of salary;

o. Travel for spouse or any other member of family;

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p. Unrestricted entertainment allowance;

q. Utilities allowance (any water, power or other utility subsidy provided to the CEO); and

r. Any other form of payment, in cash or not, in consideration of a reward or benefit of the CEOs duties.

(4) The only exclusions from the TRP are:

a. The items listed in Parts 3, 4 and 5 of this determination (however, any superannuation guarantee associated with the payment of a Regional/Isolation Allowance and any associated FBT accrued from the provision of a motor vehicle or accommodation are to be included as part of the TRP);

b. Employer obligations such as professional development (restricted to the CEO), reimbursement for genuine work expenses or the cost of recruitment and relocation expenses; and

c. Those items that are considered to be a tool of trade by the Local Government (i.e. the equipment needed to undertake the duties of a CEO) and which are not a direct or indirect reward or benefit for the performance of duties as a CEO.

2.2 LOCAL GOVERNMENT CLASSIFICATION

(1) The ranges of TRP in Table 1 apply where a local government or regional local government has been classified into the relevant band.

Table 1: Local Government band classification – Total Reward Package range

Band Total Reward Package 1 $247,896 - $375,774 2 $204,455 - $316,586 3 $156,356 - $256,711 4 $126,956 - $198,210

(2) Local Governments have been classified in Schedule 1.

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(3) Regional Local Governments have been classified in Table 2 below.

Table 2: Regional Local Government band classification

Regional Local Government Band Bunbury-Harvey Regional Council 4 Eastern Metropolitan Regional Council 2 Mindarie Regional Council 3 Murchison Regional Vermin Council 4 Pilbara Regional Council 4 Rivers Regional Council 3 Southern Metropolitan Regional Council 2 Tamala Park Regional Council 2 Western Metropolitan Regional Council 4

(4) A person who holds a dual appointment of the CEO of the Shire of Cunderdin and the CEO of the Shire of Tammin, shall be entitled to receive a TRP range from the bottom of Band 4 ($126,956) to a maximum of $218,031 (which represents the top of Band 4 plus 10%).

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PART 3: REGIONAL/ISOLATION ALLOWANCE

This Part deals with the Regional/Isolation Allowance that may be payable to Chief Executive Officers from Local Governments identified in this Part.

3.1 GENERAL

(1) Local Governments listed under Table 3 in this Part have access to an amount additional to the Total Reward Package for CEO remuneration in recognition of the regional and isolation factors which may affect the attraction and retention of the CEOs of those Local Governments.

(2) Local Governments are not required to pay all or any of this amount and the payment of this allowance is at the discretion of the Local Government, albeit within the parameters set by the Tribunal.

(3) When a Local Government chooses to use all or any of this allowance, the payment of the allowance should be properly justified and applied in a transparent manner.

(4) When a Local Government chooses to pay all or any of this allowance, it is to be paid to the CEO as salary.

3.2 REGIONAL/ISOLATION ALLOWANCE

Local Governments eligible for the Regional/Isolation Allowance have been classified in Table 3 below.

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Table 3: Regional/Isolation Allowance

Local Government Maximum Regional/Isolation Allowance Per Annum Ashburton Shire $45,000 Broome Shire $35,000 Carnamah Shire $30,000 Carnarvon Shire $30,000 Chapman Valley Shire $30,000 Christmas Island Shire $80,000 Cocos (Keeling) Islands Shire $80,000 Coolgardie Shire $30,000 Coorow Shire $30,000 Cue Shire $40,000 Derby-West Kimberley Shire $45,000 Dundas Shire $30,000 East Pilbara Shire $45,000 Esperance Shire $25,000 Exmouth Shire $35,000 Geraldton-Greenough City $25,000 Halls Creek Shire $65,000 Irwin Shire $30,000 Jerramungup Shire $25,000 Kalgoorlie-Boulder City $30,000 Karratha City $60,000 Kent Shire $10,000 Kondinin Shire $10,000 Kulin Shire $10,000 Lake Grace Shire $10,000 Laverton Shire $40,000 Leonora Shire $40,000 Meekatharra Shire $40,000 Menzies Shire $30,000 Merredin Shire $10,000 Mingenew Shire $30,000 Morawa Shire $30,000 Mount Magnet Shire $30,000 Mount Marshall Shire $10,000

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Local Government Maximum Regional/Isolation Allowance Per Annum Mukinbudin Shire $25,000 Murchison Shire $30,000 Narembeen Shire $10,000 Ngaanyatjarraku Shire $40,000 Northampton Shire $30,000 Nungarin Shire $10,000 Perenjori Shire $30,000 Port Hedland Town $60,000 Ravensthorpe Shire $30,000 Sandstone Shire $30,000 Shark Bay Shire $35,000 Three Springs Shire $30,000 Upper Gascoyne Shire $35,000 Westonia Shire $25,000 Wiluna Shire $40,000 Wyndham-East Kimberley Shire $45,000 Yalgoo Shire $30,000 Yilgarn Shire $25,000

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PART 4: HOUSING ALLOWANCE

This Part deals with the Housing Allowance that may be payable to Chief Executive Officers.

4.1 GENERAL

(1) In recognition of the need for Local Governments to provide accommodation as a result of a lack of suitable housing or recruitment issues, on either a permanent or temporary basis, Local Governments are able to utilise this allowance as required.

(2) When a Local Government utilises this allowance, the payment of the allowance should be properly justified and applied in a transparent manner.

(3) Any accommodation provided under this Part must be located within or adjacent to the Local Government Area within which the CEO is employed.

(4) Local Governments should tailor the provision of any housing allowance to suit their particular circumstances. This may include the CEO making contributions towards the cost of the accommodation.

4.2 APPLICABLE HOUSING ALLOWANCE

(1) Where a Local Government owns a property and provides that property to the CEO for accommodation, the value of this accommodation will not be included in the Total Reward Package.

(2) For reporting purposes, the value of the Local Government owned property shall be valued at the annual Gross Rental Value of the property as determined by the Valuer General.

(3) Where a Local Government leases accommodation for the use of the CEO, the lease costs will not be included in the Total Reward Package.

(4) For reporting purposes, the value of the Local Government leased property shall be the annual actual costs of the accommodation lease.

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PART 5: MOTOR VEHICLE

This Part deals with the provision of motor vehicles to Chief Executive Officers.

5.1 GENERAL

(1) For Local Governments listed in Table 3 under Part 3 of this determination, any motor vehicle provided to the CEO by the Local Government is to be considered a tool of trade (i.e. a tool needed to undertake the duties of a CEO in these Local Governments). Any private benefit of the vehicle will not be considered as part of the Total Reward Package.

(2) For Local Governments not listed in Table 3 under Part 3 of this determination, the private benefit value of any motor vehicle provided to the CEO by the Local Government is to be included in the Total Reward Package.

5.2 PRIVATE BENEFIT VALUE

(1) The private benefit value of the motor vehicle will be dependent on the type of motor vehicle provided, method of ownership (i.e. Local Government owned or leased), maintenance and running costs, insurance, any applicable luxury car tax and the amount of private use of the vehicle (i.e. non-business use).

(2) As a general rule, the private benefit value would be based upon the annual costs multiplied by the percentage of private use.

(3) Local Governments and CEOs will need to come to an agreement on the most appropriate way to record the amount of private use in order to calculate the private benefit value.

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PART 6: MEETING ATTENDANCE FEES

This Part deals with fees payable to council members for attendance at council and other meetings

6.1 GENERAL

(1) Pursuant to section 5.98(1)(b) of the LG Act, a council member who attends a council meeting is entitled to be paid the fee set by the local government or the regional local government within the range determined in section 6.2 of this Part for council meeting attendance fees.

(2) Pursuant to section 5.98(1)(b) and (2A)(b) of the LG Act, a council member who attends a committee meeting or (at the request of the local government or regional local government) a meeting of a type prescribed in regulation 30(3A) of the LG Regulations is entitled to be paid the fee set by the local government or regional local government within the range determined in section 6.3 of this Part for attending committee meetings or, as the case requires, meetings of that type.

(3) Each of the following meetings is a type of meeting prescribed in regulation 30(3A) of the LG Regulations -

(a) meeting of a WALGA Zone, where the council member is representing a local government as a delegate elected or appointed by the local government;

(b) meeting of a Regional Road Group established by Main Roads Western Australia, where the council member is representing a local government as a delegate elected or appointed by the local government;

(c) council meeting of a regional local government where the council member is the deputy of a member of the regional local government and is attending in the place of the member of the regional local government;

(d) meeting other than a council or committee meeting where the council member is attending at the request of a Minister of the Crown who is attending the meeting;

(e) meeting other than a council meeting or committee meeting where the council member is representing a local government as a delegate elected or appointed by the local government.

(4) Pursuant to section 5.99 of the LG Act, a local government or regional local government may decide by an absolute majority that instead of paying council members an attendance fee referred to in section 5.98(1) of the LG Act, it will pay all

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council members who attend council or committee meetings a fee set within the range for annual fees determined in section 6.4 of this Part.

(5) Regulation 30(3C) of the LG Regulations prevents the payment of a fee to a council member for attending a meeting of a type prescribed in regulation 30(3A) of those regulations if –

(a) the person who organises the meeting pays the council member a fee for attending the meeting; or

(b) the council member is paid an annual fee in accordance with section 5.99 of the LG Act; or

(c) the council member is deputising for a council member at a meeting of a regional local government and the member of the regional local government is paid an annual fee in accordance with section 5.99 of the LG Act.

(6) In determining the fees set out in this Part, the Tribunal has taken into account a range of factors including –

(a) the time required to prepare adequately for the meetings including consideration of agenda papers, site visits related to agenda items and consultation with council staff and community members;

(b) the role of the council member, mayor or president including, but not limited to, representation, advocacy, and oversight and determination of policy and local legislation;

(c) particular responsibilities associated with the types of meetings attended;

(d) responsibilities of a mayor, president or chair to preside over meetings; and

(e) the relative “size” of the local government as reflected in the Tribunal’s local government banding model.

(7) The Tribunal has not determined a specific meeting attendance fee for the purposes of section 5.98(1)(a) or (2A)(a) of the LG Act.

6.2 COUNCIL MEETING ATTENDANCE FEES – PER MEETING

(1) The ranges of fees in Table 4 and Table 5 apply where a local government or regional local government decides by an absolute majority to pay a council member a fee referred to in section 5.98(1)(b) of the LG Act for attendance at a council meeting.

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Table 4: Council meeting fees per meeting – local governments

For a council member other than For a council member who the mayor or president holds the office of mayor or president

Band Minimum Maximum Minimum Maximum

1 $609 $785 $609 $1,177 2 $369 $576 $369 $772 3 $191 $406 $191 $628 4 $90 $236 $90 $485

Table 5: Council meeting fees per meeting – regional local governments

For a council member other than For a council member who the chair holds the office of chair

Minimum Maximum Minimum Maximum

All regional local $90 $236 $90 $485 governments

6.3 COMMITTEE MEETING AND PRESCRIBED MEETING ATTENDANCE FEES – PER MEETING

(1) The ranges of fees in Table 6 and Table 7 apply where a local government or regional local government decides to pay a council member a fee referred to in –

(a) section 5.98(1)(b) of the LG Act for attendance at a committee meeting; or

(b) section 5.98(2A)(b) of the LG Act for attendance at a meeting of a type prescribed in regulation 30(3A) of the LG Regulations.

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Table 6: Committee meeting and prescribed meeting fees per meeting – local governments

For a council member (including the mayor or president)

Band Minimum Maximum

1 $305 $392 2 $184 $288 3 $96 $203 4 $45 $118

Table 7: Committee meeting and prescribed meeting fees per meeting – regional local governments

For a council member (including the chair)

Minimum Maximum

All regional local $45 $118 governments

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6.4 ANNUAL ATTENDANCE FEES IN LIEU OF COUNCIL MEETING, COMMITTEE MEETING AND PRESCRIBED MEETING ATTENDANCE FEES

(1) The ranges of fees in Table 8 and Table 9 apply where a local government or regional local government decides by an absolute majority that, instead of paying council members an attendance fee referred to in section 5.98 of the LG Act, it will pay all council members who attend council, committee or prescribed meetings an annual fee.

Table 8: Annual attendance fees in lieu of council meeting, committee meeting and prescribed meeting attendance fees – local governments

For a council member other than For a council member who the mayor or president holds the office of mayor or president

Band Minimum Maximum Minimum Maximum

1 $24,360 $31,364 $24,360 $47,046 2 $14,718 $23,000 $14,718 $30,841 3 $7,612 $16,205 $7,612 $25,091 4 $3,553 $9,410 $3,553 $19,341

Table 9: Annual attendance fees in lieu of council meeting, committee meeting and prescribed meeting attendance fees – regional local governments

For a council member other than For a council member who the chair holds the office of chair

Minimum Maximum Minimum Maximum

All regional local $1,777 $10,455 $1,777 $15,682 governments

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PART 7: ANNUAL ALLOWANCE FOR A MAYOR, PRESIDENT, CHAIR, DEPUTY MAYOR, DEPUTY PRESIDENT AND DEPUTY CHAIR

This Part deals with annual allowances payable to mayors, presidents, chair and their deputies, in addition to any entitlement to meeting attendance fees or the reimbursement of expenses.

7.1 GENERAL

(1) Pursuant to section 5.98(5) of the LG Act, the mayor or president of a local government and the chair of a regional local government are entitled, in addition to any fees or reimbursement of expenses payable under section 5.98(1) or (2), to be paid the annual allowance set by the local government or regional local government within the range determined in section 7.2 of this Part.

(2) Pursuant to section 5.98A(1) of the LG Act, a local government or regional local government may decide, by an absolute majority, to pay the deputy mayor or deputy president of the local government, or the deputy chair of the regional local government, an allowance of up to the percentage that is determined by the Tribunal of the annual allowance to which the mayor or president of the local government, or the chair of the regional local government, is entitled under section 5.98(5) of the LG Act. That percentage is determined in section 7.3 of this Part. This allowance is in addition to any fees or reimbursement of expenses payable to the deputy mayor, deputy president or deputy chair under section 5.98 of the LG Act.

(3) In determining the allowances set out in this Part, the Tribunal has taken into account a range of factors including the following –

(a) the leadership role of the mayor, president or chair;

(b) the statutory functions for which the mayor, president or chair is accountable;

(c) the ceremonial and civic duties required of the mayor, president or chair, including local government business related entertainment;

(d) the responsibilities of the deputy mayor, deputy president or deputy chair when deputising;

(e) the relative “size” of the local government as reflected in the Tribunal’s local government banding model;

(f) the civic, ceremonial and representation duties particular to the Lord Mayor of Western Australia’s capital city.

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7.2 ANNUAL ALLOWANCE FOR A MAYOR, PRESIDENT OR CHAIR

(1) The ranges of allowances in Table 10 apply where a local government sets the amount of the annual local government allowance to which a mayor or president is entitled under section 5.98(5) of the LG Act.

(2) The range of allowances in Table 11 apply where a regional local government sets the amount of the annual local government allowance to which a chair is entitled under section 5.98(5) of the LG Act.

(3) Despite the provisions of subsection (1), the Perth City Council is to set the amount of the annual local government allowance to which the Lord Mayor is entitled within the range of $60,900 to $135,909.

Table 10: Annual allowance for a mayor or president of a local government

For a mayor or president

Band Minimum Maximum

1 $50,750 $88,864 2 $15,225 $62,727 3 $1,015 $36,591 4 $508 $19,864

Table 11: Annual allowance for a chair of a regional local government

For a chair

Minimum Maximum

All regional local governments $508 $19,864

7.3 ANNUAL ALLOWANCE FOR A DEPUTY MAYOR, DEPUTY PRESIDENT OR DEPUTY CHAIR

(1) The percentage determined for the purposes of section 5.98A(1) of the LG Act is 25 per cent.

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PART 8: EXPENSES TO BE REIMBURSED

This Part deals with expenses for which council members are entitled to be reimbursed.

8.1 GENERAL

(1) Pursuant to section 5.98(2)(a) and (3) of the LG Act, a council member who incurs an expense of a kind prescribed in regulation 31(1) of the LG Regulations is entitled to be reimbursed for the expense to the extent determined in section 8.2(1) to (5) of this Part.

(2) Regulation 31(1) of the LG Regulations prescribes the following kinds of expenses that are to be reimbursed:

(a) rental charges incurred by a council member in relation to one telephone and one facsimile machine; and

(b) child care and travel costs incurred by a council member because of the member’s attendance at a council meeting or a meeting of a committee of which he or she is also a member.

(3) Pursuant to section 5.98(2)(a) and (3) of the LG Act, a council member who incurs an expense of a kind prescribed in regulation 32(1) of the LG Regulations is entitled to be reimbursed for the expense to the extent determined in section 8.2(6) to (8) of this Part.

(4) Regulation 32(1) of the LG Regulations prescribes the following kinds of expenses that may be approved by a local government for reimbursement –

(a) an expense incurred by a council member in performing a function under the express authority of the local government;

(b) an expense incurred by a council member to whom paragraph (a) applies by reason of the council member being accompanied by not more than one other person while performing the function if, having regard to the nature of the function, the local government considers that it is appropriate for the council member to be accompanied by that other person; and

(c) an expense incurred by a council member in performing a function in his or her capacity as a council member.

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8.2 EXTENT OF EXPENSES TO BE REIMBURSED

(1) The extent to which a council member can be reimbursed for rental charges in relation to one telephone and one facsimile machine is the actual expense incurred by the council member.

(2) The extent to which a council member can be reimbursed for child care costs incurred because of attendance at a meeting referred to in regulation 31(1)(b) of the LG Regulations is the actual cost per hour or $25 per hour, whichever is the lesser amount.

(3) The extent to which a council member of a local government can be reimbursed for travel costs referred to in regulation 31(1)(b) of the LG Regulations is:

(a) if the person lives or works in the local government district or an adjoining local government district, the actual cost for the person to travel from the person’s place of residence or work to the meeting and back; or

(b) if the person does not live or work in the local government district or an adjoining local government district, the actual cost, in relation to a journey from the person’s place of residence or work and back:

(i) for the person to travel from the person’s place of residence or work to the meeting and back; or (ii) if the distance travelled referred to in subparagraph (i) is more than 100 kilometres, for the person to travel from the outer boundary of an adjoining local government district to the meeting and back to that boundary.

(4) The extent to which a council member of a regional local government can be reimbursed for travel costs referred to in regulation 31(1)(b) of the LG Regulations is the actual cost for the person to travel from the person’s place of residence or work to the meeting and back.

(5) For the purposes of subsections (3) and (4), travel costs incurred while driving a privately owned or leased vehicle (rather than a commercially hired vehicle) are to be calculated at the same rate contained in Section 30.6 of the Local Government Officers’ (Western Australia) Interim Award 2011 as at the date of this determination.

(6) The extent to which a council member can be reimbursed for child care costs incurred in any of the circumstances referred to in regulation 32(1) of the LG Regulations is the actual cost per hour or $25 per hour, whichever is the lesser amount.

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(7) The extent to which a council member can be reimbursed for intrastate or interstate travel and accommodation costs incurred in any of the circumstances referred to in regulation 32(1) of the LG Regulations is at the same rate applicable to the reimbursement of travel and accommodation costs in the same or similar circumstances under the Public Service Award 1992 issued by the Western Australian Industrial Relations Commission as at the date of this determination.

(8) The extent to which a council member can be reimbursed for any other cost incurred under regulation 32(1) of the LG Regulations is the actual cost upon presentation of sufficient evidence of the cost incurred.

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PART 9: ANNUAL ALLOWANCES IN LIEU OF REIMBURSEMENT OF EXPENSES

This Part deals with annual allowances that a local government or regional local government may decide to pay.

9.1 GENERAL

(1) Pursuant to section 5.99A of the LG Act, a local government or regional local government may decide by absolute majority that instead of reimbursing council members under the LG Act section 5.98(2) for all of a particular type of expense, it will pay all council members, for that type of expense, the annual allowance determined in section 9.2 of this Part or, as the case requires, an annual allowance within the range determined in that section.

(2) Where a local government or regional local government has decided to pay council members an annual allowance for an expense of a particular type instead of reimbursing expenses of that type under section 5.98(2) of the LG Act, section 5.99A of the LG Act provides for reimbursement of expenses of that type in excess of the amount of the allowance.

(3) In determining the maximum annual allowance for expenses of a particular type, the Tribunal has taken into account a range of factors including the following:

(a) the intent of the allowance to reflect the extent and nature of the expenses incurred and not to result in a windfall gain for council members;

(b) the capacity of local governments to set allowances appropriate to their varying operational needs;

(c) the particular practices of local governments in the use of information and communication technology (e.g. laptop computers, iPads); and

(d) the varying travel requirements of council members in local governments associated with geography, isolation and other factors.

9.2 ANNUAL ALLOWANCES DETERMINED INSTEAD OF REIMBURSEMENT FOR PARTICULAR TYPES OF EXPENSES

(1) In this section:

ICT expenses means:

(a) rental charges in relation to one telephone and one facsimile machine, as prescribed by regulation 31(1)(a) of the LG Regulations; or

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(b) any other expenses that relate to information and communications technology (for example, telephone call charges and internet service provider fees) and that are a kind of expense prescribed by regulation 32(1) of the LG Regulations;

travel and accommodation expenses means:

(a) travel costs, as prescribed by regulation 31(1)(b) of the LG Regulations; or

(b) any other expenses that relate to travel or accommodation and that are a kind of expense prescribed by regulation 32(1) of the LG Regulations.

(2) For the purposes of section 5.99A(b) of the LG Act, the minimum annual allowance for ICT expenses is $500 and the maximum annual allowance for ICT expenses is $3,500.

(3) For the purposes of section 5.99A(a) of the LG Act, the annual allowance for travel and accommodation expenses is $50.

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SCHEDULE 1: LOCAL GOVERNMENT BAND ALLOCATIONS

Local Government Band Albany City 1 Armadale City 1 Ashburton Shire 2 Augusta-Margaret River Shire 2 Bassendean Town 3 Bayswater City 1 Belmont City 1 Beverley Shire 4 Boddington Shire 4 Boyup Brook Shire 4 Bridgetown-Greenbushes Shire 3 Brookton Shire 4 Broome Shire 2 Broomehill-Tambellup Shire 4 Bruce Rock Shire 4 Bunbury City 1 Busselton City 1 Cambridge Town 2 Canning City 1 Capel Shire 3 Carnamah Shire 4 Carnarvon Shire 2 Chapman Valley Shire 4 Chittering Shire 3 Christmas Island Shire 3 Claremont Town 3 Cocos (Keeling) Islands Shire 4 Cockburn City 1 Collie Shire 3 Coolgardie Shire 3 Coorow Shire 4 Corrigin Shire 4 Cottesloe Town 3 Cranbrook Shire 4 Cuballing Shire 4 Cue Shire 4

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Local Government Band Cunderdin Shire* 4 Dalwallinu Shire 3 Dandaragan Shire 3 Dardanup Shire 3 Denmark Shire 3 Derby-West Kimberley Shire 2 Donnybrook Balingup Shire 3 Dowerin Shire 4 Dumbleyung Shire 4 Dundas Shire 4 East Fremantle Town 3 East Pilbara Shire 2 Esperance Shire 2 Exmouth Shire 3 Fremantle City 1 Gingin Shire 3 Gnowangerup Shire 4 Goomalling Shire 4 Gosnells City 1 Greater Geraldton City 1 Halls Creek Shire 3 Harvey Shire 2 Irwin Shire 3 Jerramungup Shire 4 Joondalup City 1 Kalamunda Shire 2 Kalgoorlie-Boulder City 1 Karratha City 1 Katanning Shire 3 Kellerberrin Shire 4 Kent Shire 4 Kojonup Shire 3 Kondinin Shire 4 Koorda Shire 4 Kulin Shire 4 Kwinana City 1 Lake Grace Shire 4

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Local Government Band Laverton Shire 3 Leonora Shire 3 Mandurah City 1 Manjimup Shire 3 Meekatharra Shire 3 Melville City 1 Menzies Shire 4 Merredin Shire 3 Mingenew Shire 4 Moora Shire 3 Morawa Shire 4 Mosman Park Town 3 Mount Magnet Shire 4 Mount Marshall Shire 4 Mukinbudin Shire 4 Mundaring Shire 2 Murchison Shire 4 Murray Shire 3 Nannup Shire 4 Narembeen Shire 4 Narrogin Shire 3 Nedlands City 2 Ngaanyatjarraku Shire 4 Northam Shire 2 Northampton Shire 3 Nungarin Shire 4 Peppermint Grove Shire 4 Perenjori Shire 4 Perth City 1 Pingelly Shire 4 Plantagenet Shire 3 Port Hedland Town 1 Quairading Shire 4 Ravensthorpe Shire 3 Rockingham City 1 Sandstone Shire 4 Serpentine-Jarrahdale Shire 2

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Local Government Band Shark Bay Shire 4 South Perth City 2 Stirling City 1 Subiaco City 2 Swan City 1 Tammin Shire* 4 Three Springs Shire 4 Toodyay Shire 3 Trayning Shire 4 Upper Gascoyne Shire 4 Victoria Park Town 2 Victoria Plains Shire 4 Vincent City 2 Wagin Shire 4 Wandering Shire 4 Wanneroo City 1 Waroona Shire 3 West Arthur Shire 4 Westonia Shire 4 Wickepin Shire 4 Williams Shire 4 Wiluna Shire 4 Wongan-Ballidu Shire 4 Woodanilling Shire 4 Wyalkatchem Shire 4 Wyndham-East Kimberley Shire 2 Yalgoo Shire 4 Yilgarn Shire 3 York Shire 3 *Denotes a Shire with a CEO who holds a dual appointment, as per 2.2(4) of this determination.

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Signed on 10 April 2018.

M Seares AO B A Sargeant PSM CHAIR MEMBER

SALARIES AND ALLOWANCES TRIBUNAL

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LOCAL GOVERNMENT ELECTED MEMBERS EXPLANATORY NOTES

This section does not form part of the determination

1. Entitlements

The entitlement of a council member to a fee, allowance or reimbursement of an expense established under the LG Act, the LG Regulations and this determination, cannot be proscribed, limited or waived by a local government. Any eligible claim against those entitlements is to be paid in accordance with the applicable financial procedures of the local government.

2. Local governments to set amounts within the range determined

Where the Tribunal has determined a minimum and maximum amount for a fee, expense or allowance for members of the council of a local government or a regional local government, each council is to set, by absolute majority, an amount within the relevant range determined and the amount set will be payable to elected council members.

3. Superannuation

Nothing in this determination establishes a liability for the payment of superannuation by local governments. Elected council members are eligible for superannuation payments if their council has resolved unanimously to become an Eligible Local Governing Body (ELGB) pursuant to section 221A and section 221B of the Income Tax Assessment Act 1936 (Cwlth). Where the council is an ELGB, it is deemed to have an employer/employee relationship with its elected council members and this attracts the application of a number of statutory obligations. Alternative arrangements described in Australian Taxation Office (ATO) Interpretative Decision ATO ID 2007/205 allow for elected council members and councils to agree for whole or part of meeting attendance fees to be paid into a superannuation fund. Where the council is an ELGB, fees for attendance at council, committee and prescribed meetings (whether paid via a per meeting fee or annual allowance) are to be inclusive of any superannuation guarantee liability. This information is not published by way of legal or financial advice.

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ITEM 10 MATTERS FOR CONSIDERATION – GOVERNANCE & ADMINISTRATION

10.1 WALGA – Notice of Annual General Meeting REPORTING OFFICER Date: 22nd May 2018 Tony Merillo – Deputy Chief Executive Officer DISCLOSURE OF INTEREST – Nil. OWNER/APPLICANT – Ricky Burges, CEO of WA Local Government Association (WALGA) MATTER FOR CONSIDERATION – Notice of the Association’s Annual General Meeting and Call for Member Councils Motions and Registration of voting delegates. APPLICANT’S SUBMISSION INCLUDED IN AGENDA – Copy of WALGA correspondence attached. BACKGROUND – The 2018 Annual General Meeting of the WA Local Government Association will be held on Wednesday, 1st August 2018 as part of the Local Government Convention in Perth. The AGM provides Member Councils with the opportunity of Submitting and Consideration of Motions of a General Nature and more specifically, on Amendments to the Association’s Constitution. The deadline for the Submissions of Member Council’s General Motions is Tuesday, 5th June 2018 and Registration of voting delegates is required by Monday, 2nd July 2018. STATUTORY ENVIRONMENT – WALGA Constitution POLICY IMPLICATIONS – Nil. FINANCIAL IMPLICATIONS – Council provides a Budget allocation for attendance of Nominated Elected Members and the CEO to attend the Local Government Convention. There is no cost to attend the AGM. STRATEGIC IMPLICATIONS – Strategic Community Plan 2017 - 2027 Governance Objective: Strong governance and community engagement ITEM OUTCOMES AND STRATEGIES G1 Robust Integrated Planning and Reporting (IPR) G2 Strengthened Advocacy and Partnerships G2.1 Partnerships with and advocacy to Federal and State Government to strengthen service provision within the Shire

COMMUNITY CONSULTATION – N/A RISK ASSESSMENT – Risk Management Policy and Risk Management Governance Framework Applicable. Financial - Low Risk Health – Low Risk Reputation – Low Risk Operation – Low Risk Natural Environment – Low Risk. Page 163 of 273

COMMENT – Guidelines on the preparation of any Motions are attached for Member’s information. Council is entitled to two (2) Voting Delegates at the AGM Council’s WALGA/CCZ Delegates are: - Voting Delegate 1, Shire President, Cr Davies Voting Delegate 2, Deputy Shire President, Cr McGuinness Proxy 1, Cr McRae Proxy 2, Chief Executive Officer, Mr Graeme Fardon. Council has not specifically listed any Matters during the past Year to be developed into Motions for the Annual General Meeting. Council will need to nominate who its’ Voting Delegates will be for the AGM, subject to the availability of Elected Members attending the AGM and Local Government Convention. EXECUTIVE SUMMARY –  WALGA AGM to be held on Wednesday, 1st August 2018  Council entitled to have Two Voting Delegates.  Subject to availability of Shire President and Deputy Shire President, Council to ascertain who will be attending this Year’s WALGA Annual General Meeting.

OFFICER RECOMMENDATION 1. Seeking Council direction on any Motions it wishes to have developed for submission to the WA Local Government Association. 2. Council to discuss which Elected Members are able to attend the Annual General Meeting and the Local Government Convention.

VOTING REQUIREMENTS – Simple Majority

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10.2 Community Services Review and Workforce Plan

REPORTING OFFICER Date: 24th May 2018 Margaret Hemsley – Consultant (LG People and Culture) On behalf of Senior Officer, Graeme A Fardon – Chief Executive Officer DISCLOSURE OF INTEREST – Nil. OWNER/APPLICANT – Shire of Quairading MATTER FOR CONSIDERATION – Community Services Review and Workforce Plan Progress to Date. APPLICANT’S SUBMISSION INCLUDED IN AGENDA –  Working Draft Shire of Quairading Workforce Plan  Case Study for Administration and Customer Service Office Position  Community Services, Economic Development and Tourism Review. BACKGROUND – Consultant was engaged on a fixed term contract to review the organisational culture, structure and workforce and to develop a Workforce Plan as part of the Integrated Planning and Reporting process that resources the Corporate Plan to achieve the goals and objectives of the Strategic Community Plan. STATUTORY ENVIRONMENT – S5.56(1) of the Local Government Act (1995) POLICY IMPLICATIONS – Nil. FINANCIAL IMPLICATIONS – Potential adjustments to employment budget in staffing and training area. STRATEGIC IMPLICATIONS – Strategic Community Plan 2017 - 2027 Social Objective: - Active, healthy, safe and inclusive community Economic - Growing economy and employment opportunities Inclusive community - Strong governance and community engagement Governance - Continual improvement in IPR, transparency and accountability. COMMUNITY CONSULTATION – Consultation with CRC and review of community consultation outcomes from engagement in the strategic planning processes. RISK ASSESSMENT – Risk Management Policy and Risk Management Governance Framework Applicable. Financial - Low Risk with proposed structure and strategies increasing efficiency and effectiveness Health – Low Risk – reduction in stress levels Reputation – Low Risk Operation – Medium Risk if resources are not available to meet strategic, operational and compliance needs Natural Environment – Low Risk.

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COMMENT – The Workforce Plan is an informing document that reviews internal and external environments on a four-yearly basis, reviews issues risks and gaps in current workforce and determines workforce requirements for the short and long-term future. As part of this process the consultative community services review has been carried out. The aim was to seek clarity of the roles played by the Shire and the CRC and other key stakeholders in delivering services, support or development to address needs and aspirations of the Community and Businesses in the Shire of Quairading. The outcome will inform workforce planning and strategy development to ensure the Shire has the appropriate and sufficient resources in place at the applicable time to achieve organisational and community goals and objectives. EXECUTIVE SUMMARY –  Consultant engaged in October 2017 to review the organisation and culture and develop a Workforce Plan  Initial review identified issues relating to stress, workload, non- clarity of roles and tasks, capacity issues in administration and flat structure with too many people reporting to the CEO and risks relating to potential staff turnover.  The community gave a low rating to the customer service levels of the Shire in the community engagement activities of the Shire’s strategic planning processes  The Community Development Officer resigned in late 2017 and it was determined that the role would not be reappointed until a review of roles and capacity on Community Services, Community Development, Economic Development and Tourism was carried out.  The opportunity to use the budget allocation for the CDO position to address immediate capacity and workload issues for the rest of the financial year enacted with a short-term contract in administration and increased hours of work for the Youth Officer, an interim line management structure that included these changes was approved, to be reviewed by June 2018. This was to include a case study of the benefits of the part time admin and customer service position.  Council required that there be an increased strategic focus of the Senior Management to better support the CEO  The Community Services Review would determine if the CDO position should be filled in the next financial year, and the findings did not support re-employing this role for the foreseeable future.  Agenda attachments show the outcomes of the interim structure and roles and the community services review which clarifies current roles and relationships and gives initial direction for further discussion on this issue.

OFFICER RECOMMENDATION 1. That Council consents to the formalisation of the interim organisational structure for the next financial year with training and succession planning strategies to increase the strategic focus at a Senior Management Level. 2. That Council support continuing collaborative consultation between the CRC and the Shire to determine the most cost effective and efficient way to meet the goals and objectives of the Strategic Community Plan and further enhance working relationships with the Community Resource Centre Team.

VOTING REQUIREMENTS – Simple Majority

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Workforce Plan 2018 – 2022

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FROM THE CEO

Strategic workforce planning addresses the Integrated Planning and Reporting requirements of the WA Local Government Act. We have embraced the concept that has afforded us the opportunity to refocus and refine our organisational structure and encourage our workforce to be innovative in providing more efficient and effective functions and services. We are committed to continuous improvement and will ensure the goals and strategies of our Strategic Community Plan and the operational activities of our Corporate Business Plan are enacted through appropriate resourcing and skills development in our workforce.

Through this development to this workforce plan we have identified areas we can work on to build a strong resilient workforce who will be adequately resourced to meet changing environments workloads and challenges.

We will continue to review our business management systems and technology platforms to keep abreast of change, to offer our community increased ways to communicate with us and to be confident we are appropriately managing our governance and record keeping functions. Implementation of the proposed strategies and robust monitoring and review processes will keep us on track and outcomes will be communicated through our Annual Report.

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CONTENTS FROM THE CEO ...... 2 Introduction ...... 4 Legislative Context ...... 4 Overview of the Integrated Planning and Reporting (IPR) Framework ...... 4 THE EXTERNAL ENVIRONMENT ...... 5 Business Entries and Exits ...... 6 Industry of Employment - Proportion of Employed Persons - Census ...... 6 Recruitment, retention and workforce structure ...... 8 INTERNAL WORK ENVIRONMENT ...... 9 Council Services, Compliance and Support ...... 9 Shire Organisational Structure 2017 ...... 10 Quairading Workforce Demographics ...... 11 STAFF ENGAGEMENT AND Workforce Planning Staff Survey Outcomes ...... 15 ...... 17 Clarity of Job Roles ...... 17 Systems Policies and Processes Review ...... 17 ...... 18 LOOKING TO THE FUTURE ...... 20 STRATEGIC COMMUNITY PLAN VISION ...... 20 Major Objective Categories ...... 20 Future Workforce Requirements ...... 20 Development of Workforce Plan Strategies ...... 24 KEY FOCUS AREAS ...... 24 pROPOSED STRUCTURE FOR 2018_19...... 26 Implementation Plan ...... 29 Sustainability in Workforce Planning ...... 30 MEASURING OUR SUCCESS ...... 30 ACHIEVEMENT OF THE GOALS AND OUTCOMES IN THE STRATEGIC COMMUNITY PLAN ...... 30 Appendix One A: scope of Services for the Community Development / Grants Project Team for 2018 / 19 .... 31 Appendix One B Community Resource Centre – Terms of Reference ...... 32

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INTRODUCTION Welcome to the Shire of Quairading’s Workforce Plan. This plan forms part of the Shire’s Integrated Planning and Reporting Framework that all local governments in Western Australia are required to complete. This section sets out the key points of the plan, the framework and the planning cycle.

LEGISLATIVE CONTEXT In 2011, in response to the increasing and diverse challenges facing Local Government, Integrated Planning and Reporting requirements were added to the regulatory requirements of the WA Local Government Act. OVERVIEW OF THE INTEGRATED PLANNING AND REPORTING (IPR) FRAMEWORK Strategic Community Plan (SCP): identifies the community’s main aspirations and priorities for the future and outlines objectives and performance measures. Corporate Business Plan (CBP): articulates the activities to be undertaken over the next four years to achieve the agreed short and long-term goals and outcomes of the SCP. This plan is where strategy meets execution.

Long Term Financial Plan (LTFP): outlines the finances needed to resource the CBP in the first four years and potential revenues and expenses required or predicted for at least the next six years. This plan serves to inform and resource the IPR activities.

Asset Management Plan (AMP): Records the Shire assets, service levels, activities and strategies to ensure physical assets and infrastructure are appropriately managed and maintained, and how they will be disposed of or replaced at the end of their lifecycle.

Workforce Plan (WFP): identifies and reports on workforce capacity and capability to meet current and future needs of the of the Shire and its Community. It identifies gaps or risks in the current and future workforce and outlines strategies to address them. This ensures the right people are in the right place at the right time to deliver the required functions, services, facilities and legislative requirements. It also aims to build resilience to allow the Shire to respond to the changing environment or issues arising from external pressures. This information will inform the LTFP and the AMP, to ensure the financial and physical resources of the workforce plan are included in those plans and planning activities. The methodology used to develop this plan has followed the principles and practices of the Department of Local Government’s Workforce Planning Toolkit. (http://integratedplanning.dlg.wa.gov.au. as outlined in the lower diagram above. The workforce plan will be used to guide recruitment, retention and workforce growth, development or changes over the term of its life.

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In developing this Workforce Plan, Council have considered things such as:

• the Community’s expectation or the quantity and quality of Council projects, services and programs • community aspirations to change services or programs • how Council can best use and look after its assets to enable programs and services to be delivered • what staff resources are currently used to deliver these projects, programs and services • what staff resources or skills will be required to deliver future projects, programs and services • where current resource gaps or excesses there are • what internal and external barriers there may be to address identified issues • what strategies Council can adopt or what actions must be taken to ensure the Shire attracts and retains the right workforce to deliver the Community’s goals and priorities and Legislative Compliance into the future

Assumptions

To be able to project future resource requirements, Council has had to make assumptions about what is likely to impact on the workforce over the next 10 years. These assumptions include:

• Population – the Shire’s population will remain reasonably static unless there are economic development initiatives that will provide employment opportunities. • Demographic shift – the population will continue to age placing growth pressures on services that are used by older residents. • Business as usual – services and service levels will remain at similar levels unless growth occurs. • Finances – As the Shire is funded by rates, fees and levies and some Federal and State grants programs, it is anticipated that there will be constraints on budgets over the term of this workforce plan. • External funding – there will be reduced opportunities for program and project grant funding in the foreseeable future due to the economic downturn and reduction of resource sector activity and Royalties for Regions programs. • Infrastructure – a focus on asset renewals and consolidation of existing assets with limited additional funding for new assets.

These assumptions influence future and current workforce requirements and have been used to develop options to plan services and resources over the next 10 years.

THE EXTERNAL ENVIRONMENT

Shire of Quairading The Shire of Quairading is located 167km east of Perth on the York-Quairading Road. Its main localities are Quairading, Pantapin, Yoting, Badjaling, Dangin, South Caroling, Balkuling, Doodenanning, and Wamenusking. Occupying a land area of approximately 2017 km, the Shire borders 7 other LGAs consisting of the Shires of York, Cunderdin, Beverley, Bruce Rock, Kellerberrin, Brookton, Corrigin, and Tammin

Demographics for the Quairading region from the 2015 Australian Census

Population The 2016 Census recorded the Shire’s usually resident population at 1,019. There has been little change over the past 10 years.

Source: Australian Bureau of Statistics, Census of Population and Housing 2006, 2011, 2016. Retrieved 18 July 2017.

State Employment Environment The WA unemployment rate for April 2018 was 6.1% and the National rate was 5.7%. Because of this, employment vacancies are attracting good fields with higher skillsets.

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Quairading External Employment Environment

Business Entries and Exits 2014 2015 2016 2017 Non-Employing 5 6 6 9 8 6 6 12 1-4 Employees 3 0 4 3 4 0 3 5 Total 5 11 7 10 11 11 10 21

Industry of Employment - Proportion of Employed Persons - Census

Agriculture, Forestry and Fishing (%) 37.5 39.8

Mining (%) 2.8 1.4

Manufacturing (%) 0.7 2.2

Electricity, Gas, Water & Waste Services (%) 0.7 --

Construction (%) 5.8 6.2

Wholesale trade (%) 5.3 1.1

Retail trade (%) 6.9 3.5

Accommodation and food services (%) 2.5 2.2

Transport, Postal and Warehousing (%) 5.1 6

Financial and insurance services (%) 0.7 2.2

Rental, Hiring, & Real Estate Services (%) 0.7 --

Professional Scientific & Technical Services (%) 0.7 --

Administrative and support services (%) 1.4 0.8

Public administration and safety (%) 6.3 7.3

Education and training (%) 12 10

Health care and social assistance (%) 6.7 9.8

Other services (%) 2.3 1.6

Total persons employed (no.) 432 369

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Workforce Supply An ageing workforce – the ‘baby boomers’ generation have entered the retirement phase. Australia to 2050 notes that the proportion of people aged 65 and over will increase from 13% to 20% of the population at the same time as those of working age will decrease from 67% to 60% of the total population. Ref: Commonwealth of Australia, Australia to 2050: Future Challenges 2010 The result of this is that more of the workforce (particularly executive and senior level employees) will retire, taking with them experience, corporate and technical knowledge and expertise. Mature employees may increasingly elect to move increasingly to part-time employment and a phased retirement. An ageing workforce may lead to more health and wellbeing issues and increased use of sick leave. Aged care services may experience higher demands due to aged population growth.

Trends in the Labour Market Despite uncertainty, the labour market continues to perform well. The number of people employed in WA has increased by around 54,600 since the September 2016 peak in unemployment. While employment growth is encouraging, the characteristics of this growth provide more reason to be positive. Employment growth has been driven by increasing full time jobs but supplemented by growing part time employment in recent months, indicating a broader based demand for labour. This may reflect a change in hiring behaviour with employers looking to boost the size of their workforces to meet expected demand, rather than indulge in ‘labour hoarding’ - reducing the hours of those previously employed full-time to retain their skills during recessionary periods, rather than resort to redundancies. This behavior has also been reflected in high levels of underemployment within WA - workers who are willing to work. While positive, WA’s unemployment rate remains above the historical average, indicating excess capacity still exists in the labour market. This This behaviour has also been reflected in high levels of underemployment within WA - workers who are willing to work longer hours but are unable to do so due to a lack of opportunities (Chart 7). Weak wage growth has been a common factor of economic recoveries across the developed world. Indicative analysis shows that slow recoveries in productivity growth have been an important contributor, as resources have been excess capacity has also limited upward pressure on wages (Chart 8). Ref: Deloitte Access economics - WA Economic Outlook April 2008

Skill Shortages– Skill shortages across Australia continue to be a problem in many areas of local government. In rural locations Councils have and are likely to continue facing greater difficulties in sourcing and securing the long- 7 | P a g e

Page 179 of 273 term service of candidates, particularly within the senior engineering, technical services and compliance roles which are being outsourced by many rural local governments in Western Australia due to retirements or staff turnover and difficulties experienced in recruiting. From 2016 onwards, it was expected that trends will show there will be a larger number of people exiting the labour market than those entering it. This future gap is not limited to Western Australia, it extends beyond the state and national levels to some parts of the international workforce, impacting the availability of skilled migrants. The political desire to bring in skilled migrants is waning also. The following are known and/or forecasted professional areas where skill shortages are expected and are anticipated to impact on typical Council services:

▪ Engineering and civil construction ▪ Surveying ▪ Planning and building ▪ Environmental services ▪ Environmental health ▪ Childcare ▪ Finance Management ▪ Senior management

The impacts on Council will include having less qualified staff filling essential roles, which will impact the risk profile and impact on training and development costs as the need increases to fill gaps with existing or available employees who need to be upskilled. More targeted recruitment and retention strategies will be required, which may increase recruiting costs. Market salaries will rise in hard to recruit roles and organisational relativity will need to be maintained. Strategies will be needed to cover longer term vacancies, including outsourcing or job sharing. In some instances, service level reviews and adjustment may be required where practicable.

RECRUITMENT, RETENTION AND WORKFORCE STRUCTURE Trend to part-time work - The 2016 Census continued to identify trends away from full-time to part- time employment. (see graph below) As the population ages, it is expected that this trend will continue as older employees seek to reduce their hours prior to retirement. In addition, employers are seeking opportunities to increase efficiencies. The impact of this will be that flexible employment options are now becoming a normal part of the workforce profile. Systems and processes will be required to allow for different employment types in the workforce, and asset and technology access will need to increase in proportion to the larger workforce.

Employment -hours worked Quairading (S) % Western Australia % Australia % Employed people aged 15 years and over 1-15 hours per week 41 10.6 138,263 11.9 1,218,823 11.4 16-24 hours per week 43 11.1 114,814 9.9 1,079,236 10.1 25-34 hours per week 38 9.8 123,517 10.7 1,193,445 11.2 35-39 hours per week 27 7.0 198,785 17.2 2,031,263 19.0 40 hours or more per week 192 49.6 516,501 44.6 4,591,801 43.0 Technological change has advanced to a point where we are continuously connected with our work customers and colleagues, with few if any physical boundaries. The impacts of this are that new technologies require new skills and training and there is an increased expectation concerning the availability and access to staff. Technology will enable staff to work remotely which will see increased customer expectations for 24/7 service, placing pressure on traditional work hours, conditions and ‘work-life’ balance. It will also impact on the Information, Communication and Technology systems, processes and budgets.

Market competition –the resource and energy sector downturn has eased the recruitment issues in some areas as people are looking to local governments for stable employment options. This is also having an impact on retention and turnover, as there are fewer employment opportunities.

Legislative change – Federal and state government reform agendas have placed increased compliance requirements on local government as well as a need to deliver a broader range of services. Political change is difficult to forecast as it is dependent on the program of the government of the day.

We know from past experience that legislative change has been a constant over the past few decades, shaping and reshaping local government and local government services and processes. The Integrated Planning and Reporting Process is a case in point as it places emphasis on community engagement, strategic planning, 8 | P a g e

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monitoring and reporting processes. The impacts of this are that new skill requirements have been introduced which means more training and investment is required to equip staff.

INTERNAL WORK ENVIRONMENT

The Internal Environment The Shire of Quairading is a well-established Local Government organisation responsible for planning, development and service delivery at a local level. It plays an important regulatory role as well as advocating for its residents in the bigger picture of State and Federal Government planning and legislative activities. The Shire’s recurrent revenue sources are predominately from property rates, fees and charges, making it essential to manage its assets and deliver services in an efficient and costs effective manner.

COUNCIL SERVICES, COMPLIANCE AND SUPPORT The Shire of Quairading delivers the key services itemised below. Many of these services contribute to more than one objective. For example, drainage services are concerned with removal of excess stormwater and avoidance of flooding but the eventual discharge of stormwater into natural waterways can have an impact on water quality. Good design of drain outlets can reduce that impact. Therefore, while the tables in the four-year delivery plan identify the primary strategy that each service relates to, we remain mindful of the wider strategic linkages. Works and Services Community Services Administration, Health, Planning, Building and Environment Services

▪ 0Asset Management Planning ▪ Airstrip ▪ Aging in Place ▪ Building Services ▪ Buildings ▪ Child Care Centre ▪ Cemetery ▪ Drainage ▪ Community Bus ▪ Communication and Engagement ▪ Electrical Services ▪ Community Development ▪ Customer Service ▪ Emergency Services ▪ Community Gym ▪ Environmental Health ▪ Footpaths, Verges and ▪ Community Resource & ▪ Financial Administration Street Trees Cultural Arts Centre ▪ Governance and Compliance ▪ Parks and Gardens ▪ Economic Development ▪ Human Resources Management ▪ Private Works ▪ Grants Seeking and ▪ Major New Assets/Facilities ▪ Quairading Caravan ▪ Library ▪ Motor Vehicle and Driver Licensing Park and Cottages Management ▪ Natural Environment ▪ Roads ▪ Medical Services and ▪ OSH and Risk Management ▪ Shire Hall ▪ Noongar Reconciliation ▪ Planning and Heritage Services ▪ Sport and Recreation Transport Planning and Reporting Facilities ▪ Visitor Centre ▪ Ranger Services ▪ Swimming Pool ▪ Youth Services ▪ Strategic and Corporate Planning ▪ Waste Management

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SHIRE ORGANISATIONAL STRUCTURE 2017

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QUAIRADING WORKFORCE DEMOGRAPHICS The Shire is required to deliver services and support as outlined above in a cost-effective manner, ensuring there are the right skills and the right number of people in place to meet organisational goals and objectives. From the payroll data extracted in January 2018, analysis shows there are 41 employees, with a 51% /49 % male to female ratio. There are 16 Permanent and Fixed Term Indoor Employees and 5 casuals Outdoor Employees consist of 14 permanent and fixed term employees and 6 casuals. Contracted hours of employed staff equal 28 full time equivalent hours. Overtime hours are paid for permanent staff according to need. Casual staff are employed to work set or ad hoc hours as required.

The workforce has an average age of 48 years with a reasonable spread across age groups. Young people are not overly represented in the Shire workforce with only 2 casual staff under 25 years.

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Generational Attributes and Profile Today’s employers are facing a workplace where in theory, there could be employees ranging from 16 to 80 in the workplace. This has huge implications for management at all levels in terms of managing the needs and expectations of Millennials, Generation X, Y and the Baby Boomers.

To manage this trend and potential Working Generation Group Birth Year Age issues, it is important to analyze the Traditionalists (Silent Generation) 1925 1945 72 92 workforce and implement strategies to Baby Boomer Generation 1946 1964 53 71 address identified needs. Attributes of Generation X (Baby Bust) 1965 1979 38 52 each generation and how to manage Generation Y - The Millennial - Gen Next 1980 1995 22 37 then can be found in the following link: Generation Z 1996 2010 7 21 http://www.wmfc.org/uploads/GenerationalDifferencesChart.pdfGen Alpha . This includes information2011 2025 on the impacts1 6 on the workplace management and interpersonal relationships.

The generational attributes for the Shire of Quairading is outlined in the graph below, the age profile is outlined in generational categories, and it also shows the numbers of people by the years of birth which can assist in workforce planning and development as well as for diversity strategy development. This is especially relevant as the first of the group of Baby Boomers (49%) of the workforce) have entered the transition to retirement life cycle.

Youth Profile Review of the employment types and career path opportunities for people under 25 has shown there is only one person under 20 years and one under 25 years. Both are casual staff.

1946- 1964

1980- 1995

1965- 1979

1996- 2010 1925 - 1945

Demographics for the Quairading Region from the 2015 Australian Census

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Workforce Diversity and Equal Opportunity Survey Results The Shire should be committed to being an equal employment opportunity organisation and aim to have an appropriately diverse workforce. The Shire diversity profile is annually audited through the Local Government

Equal Opportunity Survey. - Awaiting Data

The 2017 results are outlined below:

Summary data - Representation Equity index Summary data – Representation Equity Indoor Shire Outdoor Shire index Employees Employees Women 11 Women 1 Culturally Diverse 11 Culturally Diverse 4 Background Background Aboriginal 2 Aboriginal 2 Australians Australians People with 0 People with 0 Disability Disability Youth 1 Youth 0 Mature Employees 1 Mature Employees 14

Women in Tier 2 8 Women in Tier 2 0 Management Management Women in Tier 3 1 Women in Tier 3 0 Management Management

Recruitment and Retention -

Current employees mainly reside in Quairading, making the Shire a significant employer in the region. Future recruitment processes may offer the opportunity to maximise the employer of choice reputation and increase the opportunities for employing local and regional residents. Advertising with local media businesses for general positions will also support the local economy.

Total years of continuous employment

The significance of measuring employee tenure is it identifies key areas where there may need to look at succession planning, addressing potential for ageing workforce issues, skills and corporate knowledge retention, transfer or development of skills and planning for communication in times of change.

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The Quairading profile demonstrates most of the workforce have been employed for less than five years, so there is more likelihood of a need for training, development and support than succession planning, except in a couple of key roles.

Workforce Financial Profile -

The table below reflects workforce costs across the term of the previous workforce plan and is included to determine employment trends and costs / savings of workforce planning strategies over time, and to support projection of costs in the LTFP. Where there are variances between budgeted costs and actual costs, there may be positions that are vacant for a length of time through recruitment processes over the financial year or in succession planning where roles may overlap for a period to effect knowledge transfer.

Employee Costs 2012-13 2013-14 2014-15 2015-16 2016-17 YTD 17/18 Actual 2,024,897 2,204,342 2,015,020 2,212,213 2,212,213 1,691,902 Adopted Budget 2,057,713 2,439,898 2,017,900 2,072,355 2,213,348 2,070,26 Total Operating Costs 3,307,000 5,458,000 5,630,000 7,338,000 7,836,000 10,048,000 % Employee Costs | 48.77% 39.02% 35.63% 26.45% 27.24% 14.02% Operating Costs

Temporary Workforce Temporary labour employment costs are not necessarily included in the budgeted employment costs above. A review in relation to the any spending in this area of temporary staff is recommended, to ensure legislative requirements in tendering and procurement practices are met. Policies and procedures should also be reviewed and updated as part of the workforce management strategy.

Organisational Capacity and Culture Survey – Awaiting completion of survey

AUDIT AREA SCORE MAXIMUM SHIRE % COMMENTS RATING WORKPLACE CULTURE 12 LEADERSHIP 8 MANAGEMENT 16 PLANNING 12 HUMAN RESOURCES 32 COMMUNICATIONS 8 FINANCIAL RESOURCE 24 MANAGEMENT PROJECT MANAGEMENT 12 INFORMATION TECHNOLOGY 12

FACILITY MANAGEMENT 8 TOTAL 144

Total

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STAFF ENGAGEMENT AND WORKFORCE PLANNING STAFF SURVEY OUTCOMES It is widely acknowledged that the characteristics of the national workforce is changing. Changes in the national and state demographic profile, an uncertain mining sector, skills shortages, emerging technology and international economic uncertainty make workforce planning in 2018 more challenging than it has been for several decades.

In discussions and through the staff survey, Shire staff identified some current issues or risks that are impacting on the workforce now or will do over the four years of the Workforce Plan, the Strategic Community Plan, Asset Management Plan and Long Term Financial Plan. All staff were invited to participate in the staff survey and there were 24 responses from across the organisation. Results of the survey were discussed with Council, management and staff.

Identified issues / constraints included: ▪ High levels of workload and interpersonal issues causing stress and job dissatisfaction in the workforce that needed priority interventions ▪ Flat structure will excessive reporting lines to the CE0 ▪ Lack of area for critical private conversations, confidentiality, record keeping and legislative compliance requirements. ▪ Administration and finance officers in direct line of sight from front desk – perception that public had expectations that all available for customer service ▪ Offsite community focussed staff do not have supervision or support at hand ▪ Risk and OSH Officer desk and storage space too small ▪ Admin area in new Depot requires staff administration presence once opened ▪ CESM office sharing not practical with the extent of his records and resources ▪ Town Planning contractor often does not have a desk to work at ▪ Receptionist / Cashier needs quiet area for finance work to reduce errors ▪ More work required as maintenance of gardens and trees around shire buildings and in parks and public spaces mature ▪ Internet connections and capacity are fast becoming inadequate in the Shire as information and communication technology use increases and expectations rise among the community members and key stakeholder ▪ Equipment and workplace accommodation for staff in some areas inadequate or not up to a configuration or standard that is conducive to efficiency and effectiveness of roles and tasks. ▪ Unclear roles, workload, skills and capacity issues in Corporate Services area ▪ Capacity concerns in Parks and Gardens area ▪ Training and development needs across the workforce require a systematic approach ▪ Performance management and leadership gaps both in skills and application ▪ Communication across Divisions and between the Executive Team ▪ Low capacity and capability in Asset planning and management ▪ Uncertainty in community services roles and structure ▪ Constraints in Integrated Planning and Reporting roles and tasks. ▪ Workload and capacity at the Medical Centre impacting on training and development ▪ Time constraints impeding for in Executive Team from working at a more strategic level ▪ Current capacity in cleaning services does not address the deep cleaning processes required for appropriate maintenance and up keep of Shire Buildings to a desired standard.

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Workforce Capacity

To determine capacity in the workforce staff were asked to indicate if they were regularly working more that their contracted hours. Although the survey responses only represented 56% of the workforce the results showed strong indications that there were capacity or capability issues

Reasons for extra work in the outside works area was stated as being from regular and agreed overtime, but in administration and management it was due to having too much to do in contracted hours. This was further discussed and immediate strategies were put in place in an interim manner to address organisational structure and workforce capacity in the administration and youth services area. This was enabled financially by the resignation of the Community Development Officer and the position being suspended until a review of the Shire’s role in community services, economic development and Tourism was completed. Hours of work increases were shared between youth services, grant services and administration / customer services until the end of the 2017/18 financial year, when a review of the outcomes will be carried out.

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Workforce Capability

There is a depth of experience in Local Government in some areas, supported by people experienced in their roles in other industries. There are however identified gaps in skills and knowledge in some areas that will need targeted training and development plans.

While many staff members have identified lack of training as being a concern, most respondents to the staff survey had completed some training over the past four years.

There are also gaps in people management and performance that will require a strategy for development and mentoring.

CLARITY OF JOB ROLES 95% of respondents had a position description (PD) but only 23% had their PD reviewed annually and 17% sometimes had the PD reviewed. The graph at right shows that over 50% of PDs do not reflect what they actually do in their jobs. Role and task clarity is a major factor in efficiency and effectiveness in the workplace. Disfunction and workplace stress is often the result of unclear roles and lack of performance management. It should be acknowledged that in a regional Shire there is a need for multi tasking, but principle areas of responsibility should be outlined in position descriptions.

SYSTEMS POLICIES AND PROCESSES REVIEW ▪ Policy manual is under review, and it is recommended that a policy document and approval hierarchy is implemented for improved ownership, timely updates and effective communication of policies.

▪ Business management, administration, records and customer request systems are outdated and inefficient. They are dependent on the skills and knowledge of time poor staff in their specific roles, and integration of systems is not possible. There are risk factors for legislative compliance in records management, as well as inability to efficiently access documents and information in a timely manner. A planned approach to a review and update of business systems and records management is required.

▪ There is also of inconsistency of customer service levels, record keeping, procurement and other related practices across all service areas of the Shire.

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STAFF SATISFACTION The survey respondents were asked what they liked about they liked best in working for the Shire and there were many positive themes and the key words were:

Great Boss Job Team

Environment Flexibility Staff Shire

What they liked least about working for the Shire was more diverse with comments covered areas such as offsite staff isolation, workload, missing meal breaks, people not taking responsibility or care in their jobs, not assisting others, poor work life balance, juggling multiple tasks, negative perceptions about the Shire from the community, lack of communication, lack of staff, continual interruptions in workplace. There were indications that things were improving in the Work’s area with change of management.

When asked if they would recommend the Shire as a good place to work or to contract to, the results are outlined below.

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ONGOING STRATEGIC WORKFORCE RISKS

There are many strategic risks that have direct workforce implications, which the Shire should monitor through a risk register:

KEY RISK IMPACT TO THE SHIRE RECOMMENDED ACTION

Diversity of Broad range of services, functions and Through HR planning, identify supply and skills and programs are delivered / facilitated by the demand needs and develop pathways to experience Shire therefore an ongoing focus on specific mitigate impact and minimise service skills and experiences is required and delivery interruption and vacancy period. cannot be developed in-house to match the rate of demand.

Wage parity Inability to compete on the open market Acknowledge the wage parity issue and with other industry salaries and benefits. promote what LG has to offer ie lifestyle, flexibility, family friendly and professional development. Ageing In 5 years 61% of the workforce will be aged Through robust OSH, EEO, HR planning, workforce and over 55 years with 15 or more of those compliance and capability assessment and ageing employees expected to have retired during monitoring in the workplace, the Shire will population that period. need to ensure it meets both employee and organisational needs and Computer literacy and other training expectations. requirements may not be met. Physical capacity constraints in manual tasks will increase in addition to a possible increase in OSH risks. Key Position Position vacancies, additional Through HR planning, identify supply and Succession responsibilities placed upon other staff to demand needs and develop pathways to Planning cover absenteeism / vacancies, resulting in mitigate impact and minimise service a drop of productivity and morale. delivery interruption and vacancy period proactively - example: implement an accelerated or targeted skills and training schedule. Training and Training and development (T&D) is key to Develop a structure and flexible learning Development maintaining acceptable levels of service strategy that meets employee and delivery, staff satisfaction and morale. Cost, organisational needs. resourcing and distance are factors affecting the Shires ability to deliver T&D programs effectively.

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CURRENT OPERATIONAL AND STRATEGIC RISKS

There are strategic risks that have direct workforce implications, which the Shire of Quairading will need to monitor over the term of the workforce plan.

Risk Context Risk Leadership and Culture Failure to maintain and capitalise on Shire’s renewed internal culture, and to develop a stronger leadership and management team. People- (capacity/capability) Failure to maintain and capitalise on Shire’s developing staff capacity and capabilities

Staff attraction and retention Failure of Shire to retain key staff who have essential knowledge of current systems and processes, while developing and implementing knowledge management strategies. Inability to attract the level and range of skills required for a modern rural council. Business Management Systems Failure of the Shire to provide a planned approach, guidance and oversight of a review and upgrade of existing business management and records systems

Labour market Failure of Shire to consider and manage the implications of fluctuations in the labour market.

LOOKING TO THE FUTURE

STRATEGIC COMMUNITY PLAN VISION Following the Consultation process and development of the Shire’s Strategic Plan, The Shire has determined five major objectives as listed below. The tables that follow outlined the strategies that will contribute to the objectives. MAJOR OBJECTIVE CATEGORIES Economic Growing economy and employment opportunities Social Active, healthy, safe and inclusive community Built Environment Planning and infrastructure to meet the needs of the community Natural Environment Sustained natural environment Governance Strong governance and community engagement

FUTURE WORKFORCE REQUIREMENTS The impact each strategy may have on the Shire the be categorized by the following codes will be used

Business as usual BAU Support Resources needed SR No Impact NI Increased Human Resource IHR Increased Capability IC

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ITEM OUTCOMES AND STRATEGIES WORKING WITH Impact on Workforce ED1 Economic diversity and resilience

ED1.1 Economic and tourism development, including: Wheatbelt Development BAU ▪ adopt “Small Business Friendly Local Commission (WDC), Governments” program Regional Development ▪ review potential of the community’s existing Australia (RDA) assets and facilities to drive improved economic Wheatbelt, Wheatbelt outcomes Business Network (WBN), Quairading CRC, local ▪ leverage Federal and State Government priorities businesses, other and programs (e.g. building the capacity of local stakeholders as identified industry to undertake Local and State Government contracts) ▪ work with stakeholders to determine facilitation approach to business and jobs growth ED2 Tourism facilities and services

ED2.1 Contribute to readily accessible visitor information and Quairading CRC, Other BAU services, including good quality, affordable visitor businesses, Tidy Towns, accommodation accommodation providers

Social Objective: Active, healthy, safe and inclusive community ITEM OUTCOMES AND STRATEGIES WORKING WITH

S1 Active community

S1.1 Provide facilities and support participation in sport Quairading CRC, sports clubs SR and recreational activities, facilities and clubs

S1.2 Promote increased participation in the social and Quairading CRC, community BAU cultural life of the community groups

S2 Healthy community

S2.1 Advocate on behalf of the community for improved BAU access to health Health advocacy groups

ITEM OUTCOMES AND STRATEGIES WORKING WITH

S2.2 Promote public health WA Country Health Service BAU (WACHS) and Aboriginal Health Services

S3 Safe community

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S3.1 Support emergency services planning, risk mitigation, Emergency Service Agencies BAU response and recovery

S3.2 Provide animal control and various enforcement BAU services to maintain public safety -

S4 Inclusive community

S4.1 Facilitate the Noongar Reconciliation and Cultural Reconciliation Action IHR Awareness Process Planning Committee (RAPC)

S4.2 Actively support youth development School and other youth IHR organisations

S4.3 Support economic participation through child care - BAU provision S4.4 Actively support ‘Ageing in Place’ services, housing Cunderdin and Tammin with BAU and infrastructure support from WDC and/or RDA (housing) WA Country Health Service (WACHS)

S4.5 Actively support the access and inclusion of people Sports, social and community BAU with disability, their families and carers organisations

Built Environment Objective: Planning and infrastructure to meet the needs of the community ITEM OUTCOMES AND STRATEGIES WORKING WITH

B1 Responsive Land Use Planning

B1.1 Ensure land use planning services are responsive to Community and other BAU community aspirations including increased availability stakeholders (review of of industrial, commercial and residential land. Local Planning Strategy & Town Planning Scheme) B2 Enhanced and Sustainably Managed Assets and IC Infrastructure B2.1 Ensure the provision of roads, footpaths and drainage BAU takes into account the needs of the community, - including the needs of the agriculture industry

B2.2 Ensure the provision of community facilities and other BAU built assets takes into account the needs of the - community

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ITEM OUTCOMES AND STRATEGIES WORKING WITH

NE1 Demonstrated Sustainable Practices BAU

NE1.1 Continue efficient use of water and energy - BAU

NE1.2 Provide sustainable waste management - BAU

NE2 Protected and valued natural areas BAU

NE2.1 Manage regulation of vegetation clearing Landowners, State agencies BAU

NE2.2 Ensure nature reserves and reserves are well managed Land Conservation BAU to meet the needs of the community to enjoy natural District Committee areas (LCDC) and Friends of the Nature Reserves

Governance Objective: Strong governance and community engagement ITEM OUTCOMES AND STRATEGIES WORKING WITH

G1 Robust Integrated Planning and Reporting (IPR) IC

G1.1 Continual improvement in IPR, transparency and - IC accountability G2 Strengthened Advocacy and Partnerships BAU

G2.1 Partnerships with and advocacy to Federal and BAU State Relevant agencies Government to strengthen service provision within the Shire G2.3 Regional and sub-regional partnerships to achieve WDC, Cunderdin, BAU better outcomes for the community Tammin

G3 Community Engagement

G3.1 Provide appealing opportunities for the BAU community to participate in decisions that affect - them G3.2 Collaborate with the community to achieve RAPC, Quairading CRC, Sport and BAU desired outcomes Recreation Council (SRC), Heritage Advisory Working Group, Centenary Park Working Group, Quairading Ski Club, Multi-Purpose Precinct Working Group

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G4 Sound Organisation

G4.1 Maintain sustainability ratios at or above basic - BAU level G4.2 Increase non-rates revenue generation - BAU

G4.3 Ensure optimum organisational capacity and - IHR efficiency DEVELOPMENT OF WORKFORCE PLAN STRATEGIES Most of the strategies can be incorporated into business as usual, but this will be dependent on creating more efficiencies and effectiveness in core business through enhanced business management systems, effective broadband services and development or recruitment of motivated staff to increase skill levels. Strong leadership will be required with the time for the work on the strategic direction to achieve the required outcomes. This will require the Executive Management team to step up and manage core business.

Evaluating the impact of the Strategic goals and priorities of the Corporate Plan for the next four years.

A range of information was provided which has helped establish community priorities and to profile the workforce and identify key workforce issues, risks and opportunities in meeting these priorities. The following approach was taken to develop this plan.

While a number of workforce related issues were identified in discussions and through the consultation processes, a number of areas were also identified that show what is working well.

KEY FOCUS AREAS In responding to expected changes in services and workforce demographics, actions to be taken under the workforce plan can be categorized into four key areas: • Workforce Capacity and Capability • Structure, Leadership and Culture • Organisational Systems Policies and Processes • Community Services and Support for Economic Development Workforce Capacity and Capability As indicated there were issues and resourcing needs identified during the staff engagement component of the workforce plan that required more immediate attention. An interim structure and relocation of staff to more appropriate workstations or locations was developed and approved in consultation with Council, Management and Staff. This was to be reviewed before the end of the financial year with business cases presented for any permanent changes to resourcing that have an impact on budget or line management. The Works Division has been consulted and roles and tasks identified but some further discussions and fine tuning of them will be carried out when they settle into their new environment and budget processes are completed. Line management structure also to be reviewed to all Executive Manager to work more strategically Medical and Childcare Services are yet to be formally reviewed and this is planned for the near future.

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Organisational Systems Policies and Processes Work has also been ongoing in the review of policies and procedures, and in the review and development of the customer request systems and processes. Asset Management and Long Term Financial Planning are also ongoing areas of the Integrated Planning and Reporting Framework development and maturity that require a formal structure for oversight and ongoing development. Information, Communication and Technology (ICT) infrastructure and equipment needs a planned approach to review and development. Workplace guidelines and procedure manuals need to be developed to assist with information management to accommodate succession planning, staff turnover and induction processes. Current records systems and processes do not adequately meet legislative compliance, and support is required to be able to improve this in a timely manner. Structure, Leadership and Culture To address these issues, and in respect to the outcome of the interim organisational structure strategy the following structure is proposed for 2018 – 19. It is also recommended that a formal training and development plan is developed to address leadership and strategic management and identified strategic skill gaps in other areas. Formal succession planning is required to address areas of foreseeable or unexpected staff turnover Community Services and Support for Economic Development and Tourism The Shire commissioned an organisational review that looked at all roles and tasks and their alignment with the SCP and Corporate Plan. Community Services was an area of uncertainty, compounded by the resignation of the Community Development Officer. (CD) Until there was clarity about the direction of the community and economic services and associated delivery options, it was not practical to replace the CDO position. An interim arrangement was determined to ensure key staff retention, and to continue the current positive momentum in developing and delivering youth services programs, as well as continuing community and Economic Development relationships and current initiatives.

These interim initiatives were within current budget for the duration of this financial year, and staff aware of potential contract status, role or task changes on completion of the review. This interim arrangement was aligned with the SCP goals and objectives, and it had Council support. It was overseen by the Economic Development and Projects officer who will be a stakeholder in the review process.

A review was carried out in May on the Council’s role in Community Services, Tourism and Economic Development in consultation with the Community Resource Centre (CRC) Team May. This process has identified opportunities to work in a strategic alliance to better service the community and encourage business and economic development within the scope of services and skillsets of the two entities. This should operate under a memorandum of understanding with clear terms of reference and outcome goals and strategies that align to the Shire and the CRC’s Strategic Planning aspirations and strategies. The Scope of Services for both entities in included in Appendix one of this workforce plan.

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PROPOSED STRUCTURE FOR 2018_19

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Organisational Structure – Position Changes, Roles, Reporting Lines and Potential Costs

Current Structure Proposed ongoing Rational Cost Implications Structure Changes

Office of CEO – Includes Executive Managers, Governance, Development Services, CESM, Medical Services, Economic and Community Development CEO Secretary Executive Officer Provides increased support for CEO Review of level and and Council as well as marketing, remuneration – potential governance and business cost TBD management skills. Strategy needed for leave / absence cover Economic Development IPR / Projects Officer Takes a supervisory role for Youth No additional costs Projects Officer Services and Grants Officer who have no upline management. Title change as current role manages and participates in projects other than Economic Development. Has Community Services oversight and provides focus for IPR and Asset Management

DCEO Executive Manager Broadens the role from finance Succession planning Corporate Services (EMCS) based to a member of the4 required in this role while Executive Management team that performing the role until provides more operational intended retirement in management and strategic support November 2018. Timely to the CEO, acts up in CEO role in recruitment plan essential absences for role development. Community Development Youth Services officer who As the CDO position is not .4 FTE hours of Officer is currently contracted 6 indicated for foreseeable future. remuneration will be re- hours per week (and The Youth Officer will manage allocated from the previous exceeds this voluntarily to ongoing youth services and CDO Budget allocation at try to meet needs) Noongar reconciliation the Current YDO rate. increase to up to 24 hours development. He will also assist (approx. .4 FTE) see Part a week depending on need the Economic Development Project Time Admin position cost Officer as appropriate to the role. implications

CORPORATE SERVICES (includes Community Services Contracts Management (Pool and Library) and Commercial Community Childcare Services) Administration Officer Title change to Senior Maintains Payroll, Rates and other Review of level and Finance Officer financial responsibilities and remuneration – potential increases finance roles and tasks to cost TBD free up DEO for more strategic support for the CEO. To be team leader of the Admin and Finance team and manage childcare services contract and cleaners. Cashier/Receptionist Finance and Customer Creditors and Debtors processes, Training and development Service Officer including outstanding Debtors costs as appropriate to management as well as Customer increased role. Included in Services administration and training budget oversight.

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Clerical / OHS Officer Technical Services Officer Provides customer service role at There are no additional HR the new depot, supports the Works costs to this relocation but Manager and supports tenders and may be some additional set procurement activities, stock up costs. These should be control and fleet maintenance covered in the depot project activities. Provides a conduit to OSH plan. Will require training services provided by LGIS and and development to address facilitates toolbox meetings. risk culture development Supports risk management culture development. Manages customer complaints or service requests. Part Time Administration Additional Customer With the remainder of the salary 0.6 FTE hours previously Position Services Officer .6 FTE budgeted for the CDO it is allocated to CDO transferred proposed to continue this role to to this role. pick up the customer service tasks Additional cost of both this from the current CSO to allow her role and the additional to focus more on the finance role 3 hours for the Youth officer days a week, and to back up put in place are payroll. It will also pick up the gap approximately $150 per left by the Clerical OSH Officer week. move to the Depot in the Tech Services role. Customer service was cited as an area that did not meet community expectations in the community engagement process, and this strategy has been trialled for the past four months and demonstrated positive results as demonstrated in the business study attached Cleaning Services Additional 355 casual Last year budgeted 1040 hours for $8400 PA hours per annum (<.2FTE) cleaners, this year have increased to 1395 hours (equates to 14 extra a fortnight between 3 cleaners), 150 hours allocated to Depot cleaning, 205 extra hours allocated over 4 buildings (Hall, Community Building, Cottage and Barracks) as maintenance cleaning, which equates to an extra 2 hours per building per fortnight. This supports improved asset management and maintenance objectives

Parks and Gardens Consultation not yet Capacity complete

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Additional Objectives and Strategies and Developments that support Workforce and Workplace Development

• Capacity level in Parks and Gardens

• IPR management and development

• ICT Plan

• Training and Development Plan

• Leadership, Culture and Change Management

• Strategic Risk Management and Risk Management Culture Development

• Succession Planning for DCEO and development of EM Corporate Services Role

• Impact of any regional sharing or outsourcing on employment budget

IMPLEMENTATION PLAN Key process management issues are to be identified and addressed in a timely fashion using the following implementation processes

Process Responsibility Timeline Council and Executive commitment endorsed CEO and Council through policy

Management and implementation resources CEO assigned Workforce Planning data management systems SFO developed and implemented Workforce planning review and reporting EO procedures established Communicated and implemented using a change WFP Consultant and EO management approach Orientation and training in integrated planning WFP Consultant and CEO and reporting for managers and relevant key stakeholders. Incorporated in all planning decision making CEO and Council processes, including Council Agenda Organisational and individual performance CEO and Senior expectations set, documented and monitored Management through the performance appraisal process. Relevant aspects built included in PDs and performance appraisal at all levels KPIS and reporting requirements communicated CEO and Management to all staff and contractors

Timelines and review requirements clearly EO and Managers scheduled and followed up.

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SUSTAINABILITY IN WORKFORCE PLANNING

• Inclusion of responsibility for workforce planning in the position description of a key role in the organisation. • Ownership and accountability across the whole organisation • Embedding workforce planning in all relevant frameworks, systems, policies and processes, • Ongoing orientation and training • The use of position justification forms and checklists in recruitment processes. – see Appendices for details. • Demonstration of benefits at every opportunity

MEASURING OUR SUCCESS Workforce planning can be measured in relation to three areas: • Achievement of the goals and outcomes in the Strategic Community Plan • Workforce and organisational performance indicators • Improvements in efficiency and effectiveness

ACHIEVEMENT OF THE GOALS AND OUTCOMES IN THE STRATEGIC COMMUNITY PLAN Council is committed to monitoring progress towards achievement of the Strategic Community Plan. The Shire of Quairading will regularly report back to the community through a progress report prepared every two years. If the Shire has its workforce balance right, then it will be able to deliver against those priorities in the Strategic Community Plan that it has committed to in the Corporate Business Plan.

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APPENDIX ONE A: SCOPE OF SERVICES FOR THE COMMUNITY DEVELOPMENT / GRANTS PROJECT TEAM FOR 2018 / 19

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APPENDIX ONE B COMMUNITY RESOURCE CENTRE – TERMS OF REFERENCE

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CASE STUDY – BENEFITS OF INTERIM POSITIONAL CHANGES

EXECUTIVE SUMMARY  Review and updating of the Shire’s Workforce Plan commenced with an interim Organisational Plan put in place.  Alignment of roles and tasks to meet the objectives and strategies of the Strategic Community Plan and the Corporate Business Plan through a consultation process.  A new fixed term PT Customer Service/Administration Officer position created using part of vacant CDO position funding to explore benefits of additional resources in admin area. ADMINISTRATION TEAM DUTIES FURTHER DEVELOPED/ADDED TO DUTIES ADDED TO CS/AO from AO SFO Bank Reconciliation Front Counter duties Trust Reconciliation Phone Calls BAS and FBT Debt collection DUTIES ADDED TO FINANCE / CS OFFICER DUTIES ADDED TO CS/AO FROM FINANCE / CS (PREVIOUSLY CASHIER / RECEPTIONIST) OFFICER Front Counter: Customers & Department of Transport Financial Duties: Outstanding Debtors (70%) Financial Duties: Statements Phone Calls (70%) Morning town run: Newspaper & Mail Daily Banking

FINANCE / CS OFFICER (PREV. CASHIER/RECEPTIONIST) FEEDBACK The part time CSO position has enabled myself to be able to better focus on required accounts work (receivable & payable). With having fewer interruptions the processes are being completed quicker and with less mistakes and rework. Able to take on more finance related duties The CSO Officer’s position is beneficial for the office to stay up to date with admin tasks while providing a higher level of prompt and efficient customer service. SENIOR FINANCE OFFICER REPORT/CONCLUSION Creating a part time position for Customer Service Officer has enabled front counter duties to be redirected from myself and Sophie, enabling us to concentrate on other duties, such as stronger emphasis on Debt Collecting, following up on outstanding purchase orders, processing Debtors and Creditors in a timely manner. This helps to maintain positive creditor relationships and to collect owed money more quickly. Other tasks are being fulfilled such as collecting and reviewing newspaper articles, records archiving, tidying of the back room and general office areas and general filing. All the jobs listed above are ongoing (for both current and new employees) it is evident that the extra capacity for customer service and administrative support is required on a continuing basis. This will enable these jobs to stay up to date and not put off until the tasks become daunting and too big to undertake. While the position does not fill a full day role, there is has been some flexibility by the incumbent to do additional hours if required to cover leave or absence.

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BENEFITS TO CEO SECRETARY (EXECUTIVE OFFICER)  “General Office Administration” duties of the CEO SEC incorporated into the new role.  CEO Secretary role developed into an Executive Officer position to support the change in the Organisational Structure and to better support the CEO and Executive Managers to address Organisational Strategic Direction initiatives DUTIES FURTHER DEVELOPED / ADDED TO EO DUTIES ADDED TO CS/AO from CEO SECRETARY Provided confidential, personal and administrative assistance to the Front Counter /telephone CEO Contribute to ensure the Shire meets its statutory obligations in a timely Cash transactions and manner licensing services Contribute to the effective operation of the Chief Executive Office, Ordering of stationery/ general Governance and the Shire as a whole. office supplies Daily mail management and Manage Executive correspondence as appropriate recording Monitoring newspapers daily to Provide administration support to the EXEC Team find Local Articles Develop procedures, guidelines and policies and coordinate any General filing for records enhancements in consultation with other Officers as directed by the management compliance CEO Document archiving as Manage HR systems, policies and processes directed Manage IT infrastructure and address performance issues Facility bookings Manage Councillors Meeting Calendar Cemetery Record Management and Support Create, transcribe and distribute meeting agenda’s and minutes Manage PR and marketing processes Facilitate/prepare regular publication on social media/Website Maintain and update the Shire’s Website in conjunction with the CRC Support Local Government Elections Provided secretarial and support services to the Shire President and

Councillors

EXECUTIVE OFFICER REPORT/CONCLUSION The boundaries between the roles and responsibilities of the Admin Staff have been clarified and responsibilities aligned to the appropriate positions within the interim structure. The new structure has contributed to a positive change in the office culture and has improved working relationships. The “General Office Administration” tasks/duties appointed to the CS/Admin Officer position from the CEOSEC position has allowed the renamed EO position greater capacity to support the CEO and Executive Team with its key priorities/projects. The new CS/Admin Officer position has reduced overtime for the EO and has improved business processes/ efficiencies whilst also providing the community with better-quality customer service.

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Additional Benefits for the DCEO and CEO

DUTIES ADDED / POTENTIAL DUTIES -DCEO DUTIES ADDED TO SFO from DCEO Total management of budget t process Bank Reconciliation Support for CEO strategic projects and processes Trust Reconciliation Deputising for CEO at external meetings BAS Increasing involvement in Strategic management to FBT fulfil DCEO requirement for Acting CEO role CONCLUSION With the DCEO taking up a more supportive role for the CEO and the budget process being developed and managed at DCEO level, the CEO will be able to take a more strategic approach to his role.

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Attachment 1 Position Description – CSO/AO Temp Position

CUSTOMER SERVICE/ADMINISTRATION OFFICER PART-TIME (PERFORMANCE BASED FIXED-TERM CONTRACT)

Location Shire Administration Office

Department Administration Salary Awards based Fixed-Term Contract to 30th June 2018 Reports to Senior Finance Officer Supervision of No direct reports Revision 1

Date 16th January 2018

Approval of Position Description Review Additional Document Owner Position Reason for Review Date Comments GA Fardon CEO New position

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1. EXTENT OF AUTHORITY

Operates under direct Supervision and within established guidelines, procedures and policies of Council as well as statutory provisions of the Local Government Act and other relevant legislation. 2. PURPOSE OF POSITION

To provide front desk customer services and general administration assistance as directed. Link to Strategic Community Plan or Corporate Business Plan goals or operational objectives To provide Quality Customer Service, in accordance with Council’s Customer Service Charter. 3. KEY DUTIES/RESPONSIBILITIES IN ORDER OF IMPORTANCE

 Provide Full Customer Services at front counter (In Person) and by telephone  Cash transactions and licensing services  General administration assistance  Ordering of stationery/ general office supplies  Binding / photocopying of Agendas/ Minutes  Daily mail management and recording  Monitoring newspapers daily to find Local Articles  General filing for records management compliance  Document archiving as directed  Facility bookings  Manage Key Registry  General tidying and upkeep of office area  Morning mail and afternoon banking runs daily  Start and end of day procedures (depending on hours worked).

4. SELECTION CRITERIA

Qualification Essential Desirable Year 12 attainment desirable or post high school education or development  Drivers Licence “C” Class - Unrestricted 

Key Skills, Knowledge and Experience Essential Desirable Customer service skills and experience in a customer service environment  Administrative and time management skills.  Developed computer skills with a focus on the Microsoft suite of products and  data entry Knowledge of local area 

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Personal Skills Well - developed interpersonal skills.  Ability to communicate at all levels of the organisation and with all sections of the  community Ability to work under minimal supervision  Ability to dress and behave in a manner appropriate to a professional  environment. Communication skills Developed written communication skills (internal contacts, external contacts etc.)  Well - developed verbal communication skills 

5 WORKING CONDITIONS/OHS CONSIDERATIONS

 Ergonomic issues and work practices to be considered  Safety and Security of frontline workplace.

6. OTHER RELEVANT FACTORS OR REQUIREMENTS

 Training required in Transport Licensing program if not already done.  A Pre-Employment Examination and current National Police Clearance Certificate will be required by the successful applicant. It is advised that no formal offer can be made until your satisfactory completion of this employment condition.

7. COMMENTS

All employees are required to sign a declaration that they have read Council’s Code of Conduct for Elected Members and Employees prior to the commencement of work or any reviews. This signed document will be placed on each employees payroll file as evidence of the fact that they have read and understood the requirements of the position and Council.

7. NEGOTIATED TERMS OF EMPLOYMENT

Award/Level Local Government Industry Award 2010 Position Status Part Time Performance Based Fixed-Term Contract Up to 25 hours per week (preference for 5 hours per day 9.30 – 3pm) Hours of Work May be flexible by negotiation. Level Level 3 Superannuation 9.5% Employer Superannuation Guarantee Contribution. Annual Leave Employee will be entitled to a pro-rata four (4) weeks Annual Leave. Position does not attract Council Housing as part of the Employment Housing Package. Motor Vehicle N/A Job Location Quairading, Western Australia, 6383.

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COMMUNITY SERVICES, ECONOMIC DEVELOPMENT AND TOURISM REVIEW

May 2018

LG PEOPLE AND CULTURE www.lgpeople.com.au Page 211 of 273 COMMUNITY SERVICES, ECONOMIC DEVELOPMENT AND TOURISM IN THE SHIRE

BACKGROUND

This consultative review has been carried out to seek clarity of the roles played by the Shire and the CRC and other key stakeholders in delivering services, support or development to address needs and aspirations of the Community and Businesses in the Shire of Quairading. It will inform workforce planning and strategy development to ensure the Shire has the right resources in place at the right time and in the right amount to achieve organisational and community goals and objectives.

OBJECTIVES, OUTCOMES AND STRATEGIES OF THE SHIRE

The Shire has five major objectives as listed below. The tables that follow outlined the strategies that will contribute to the objectives. Economic Growing economy and employment opportunities Social Active, healthy, safe and inclusive community Built Environment Planning and infrastructure to meet the needs of the community Natural Environment Sustained natural environment Governance Strong governance and community engagement

In the desired Outcomes and Strategies below, areas relating to Community Services, Economic Development or Tourism are outlined in yellow.

ITEM OUTCOMES AND STRATEGIES WORKING WITH

ED1 Economic diversity and resilience

ED1.1 Economic and tourism development, including: Wheatbelt Development ▪ adopt “Small Business Friendly Local Governments” Commission (WDC), program Regional Development ▪ review potential of the community’s existing assets and Australia (RDA) facilities to drive improved economic outcomes Wheatbelt, Wheatbelt Business Network (WBN), ▪ leverage Federal and State Government priorities and Quairading CRC, local businesses, programs (e.g. building the capacity of local industry to other stakeholders as identified undertake Local and State Government contracts) ▪ work with stakeholders to determine facilitation approach to business and jobs growth ED2 Tourism facilities and services

ED2.1 Contribute to readily accessible visitor information and Quairading CRC, Other businesses, services, including good quality, affordable visitor Tidy Towns, accommodation accommodation providers

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S1 Active community

S1.1 Provide facilities and support participation in sport and Quairading CRC, sports clubs recreational activities, facilities and clubs

S1.2 Promote increased participation in the social and cultural life Quairading CRC, community of the community groups

S2 Healthy community

S2.1 Advocate on behalf of the community for improved access to health Health advocacy groups

ITEM OUTCOMES AND STRATEGIES WORKING WITH

S2.2 Promote public health WA Country Health Service (WACHS) and Aboriginal Health Services

S3 Safe community

S3.1 Support emergency services planning, risk mitigation, Emergency Service Agencies response and recovery

S3.2 Provide animal control and various enforcement services to maintain public safety -

S4 Inclusive community

S4.1 Facilitate the Noongar Reconciliation and Cultural Awareness Reconciliation Action Planning Process Committee (RAPC) S4.2 Actively support youth development School and other youth organisations

S4.3 Support economic participation through child care provision -

S4.4 Actively support ‘Ageing in Place’ services, housing and Cunderdin and Tammin with infrastructure support from WDC and/or RDA (housing) WA Country Health Service (WACHS) S4.5 Actively support the access and inclusion of people with Sports, social and community disability, their families and carers organisations

Built Environment Objective: Planning and infrastructure to meet the needs of the community 2

Page 213 of 273 ITEM OUTCOMES AND STRATEGIES WORKING WITH

B1 Responsive Land Use Planning

B1.1 Ensure land use planning services are responsive to Community and other community aspirations including increased availability of stakeholders (review of Local industrial, commercial and residential land. Planning Strategy & Town Planning Scheme) B2 Enhanced and Sustainably Managed Assets and Infrastructure

B2.1 Ensure the provision of roads, footpaths and drainage takes into account the needs of the community, including the needs - of the agriculture industry

B2.2 Ensure the provision of community facilities and other built assets takes into account the needs of the community - Natural Environment Objective: To preserve and sustain our natural environment ITEM OUTCOMES AND STRATEGIES WORKING WITH

NE1 Demonstrated Sustainable Practices

NE1.1 Continue efficient use of water and energy -

NE1.2 Provide sustainable waste management -

NE2 Protected and valued natural areas

NE2.1 Manage regulation of vegetation clearing Landowners, State agencies

NE2.2 Ensure nature reserves and reserves are well managed to Land Conservation meet the needs of the community to enjoy natural areas District Committee (LCDC) and Friends of the Nature Reserves Governance Objective: Strong governance and community engagement ITEM OUTCOMES AND STRATEGIES WORKING WITH

G1 Robust Integrated Planning and Reporting (IPR)

G1.1 Continual improvement in IPR, transparency and - accountability G2 Strengthened Advocacy and Partnerships

G2.1 Partnerships with and advocacy to Federal and State Relevant agencies Government to strengthen service provision within the Shire G2.3 Regional and sub-regional partnerships to achieve better WDC, Cunderdin, outcomes for the community Tammin

G3 Community Engagement

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Page 214 of 273 G3.1 Provide appealing opportunities for the community to participate in decisions that affect them -

G3.2 Collaborate with the community to achieve desired outcomes RAPC, Quairading CRC, Sport and Recreation Council (SRC), Heritage Advisory Working Group, Centenary Park Working Group, Quairading Ski Club, Multi-Purpose Precinct Working Group G4 Sound Organisation

G4.1 Maintain sustainability ratios at or above basic level -

G4.2 Increase non-rates revenue generation -

G4.3 Ensure optimum organisational capacity and efficiency -

REVIEW OF CURRENT ACTIVITY IN COMMUNITY SERVICES, ECONOMIC DEVELOPMENT AND TOURISM

KEY STAKEHOLDERS

Shire

Community

Tourism Services, Clubs and and Tidy Economic Community Towns Development Groups Group and Tourism Activities

CRC

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Page 215 of 273 KEY STAKEHOLDERS AREAS OF ACTIVITY

Shire

• Shire infrastructure development and maintenance • Appropriate Town Planning • Engagement with clubs and community groups • Provision of community grants scheme • Provision of a Project and Grants officer to research and distribute available grants, support Natural Resource Management, relevant Shire projects and grants management • Provision of a Youth Development and Inclusion Officer supporting youth services and Noongar reconciliation • Provision of a Senior Projects and Economic Development Officer CRC

• Community engagement • Sports Club development and support in areas such as club management, constitution writing and compliance to the Incorporated Associations Act • Developing tourism information point (ATAP accreditation received) for visitor and tourist information. Fills gap when railway station not open, but is not a tourism centre • Town newsletter that includes advertising and promotion of local businesses through a business directory • Provides meeting place for business people and business seminars or workshops • Provides valuing our visitors training for businesses • Provides small business support and workshops as able • Regional and local events, seminars and training subject to success in grant applications, including topic related health, wellbeing and inclusion community events for information and education purposes • Provision of a technical hub providing internet access, technical equipment, IT training and support and support for businesses, community and public • Provides referral, information and support as a conduit for the community for health, business, finance counselling, social or wellbeing services • Provides seniors activities when funding available • Provides school holiday programs when funding available • Support traineeship opportunities • Hosts visiting professionals through booking system and room hire (Shire receives hire fees) • Manages the building, the gym and gym memberships on behalf of the Shire on contract • Supports tourist and tidy town committee in Awards applications • Provides website development and support services (including the Shire website) Quairading Tourist and Tidy Town Committee Information provided by CRC as below: Purpose: A group of volunteers that, in conjunction with the shire and community at large, facilitate ideas and generate ways to keep our town attractive for both residents and visitors. We are based out of the Old Railway Station which houses, visitor information, tourist items for sale as well as a wood sculpture show case.

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Page 216 of 273 Roles: There are the usual committee positions available but the roles most needed are for general volunteers to assist with the following: · Car Park Market days, bi-monthly on a Saturday morning (manning a stall and/or doing Devonshire Teas at the old Railway Station) · Clean Up Australia day · Garden Day · Maintaining the court yard near the Co-op, Centenarian Corner, Toapin Weir and the Old Railway Station · Manning the Old Railway Station 3 days per week for visitors; these days are subject to availability of volunteers.

How to get involved The main contacts are Phyllis Brown 0429 451 245 and Ivy Osborne 0429 799 853. Feel free to give either a call or pop into the Old Railway Station on a mid-week morning.

Meetings: Committee meetings are generally held on the 4th Monday of the month at 10am in the Old Railway Station, new volunteers more than welcome!

Commitment: You are not required to attend any meetings but are encouraged to come along and be as involved as you would like.

Last Words: As mentioned our focus is making and keeping Quairading clean and attractive, this means we always carry a bag and collect rubbish when we see it, whether you are a volunteer or not we encourage this! More volunteers means sharing the load and enjoying the spoils of a tidy and beautiful community.

ISSUES AND GAPS

Issues

• MOU / Service Agreement not completed- document sent to Council December 2016 • Tourism agreement and tourism activity plan – document send to Council in December 2016 directed to a working committee to work further on developing documents – no contact from working group to CRC since November 2017 Concerns and Suggestions from CRC received by email following the initial meeting We are concerned about our communities / Shire’s lack of involvement in a regional approach to tourism. We would like to see our Shire financially contribute to a group such as Roe Tourism again which we would be happy to support by attending meetings and working on campaigns. Being involved in these groups gives us opportunities to be included in trails promotions in the form of brochures and activities coming out of the Eastern Wheatbelt Visitor’s Centre, and displays at events like the Royal Show and the Caravan & Camping Shows This regional involvement should then be supported with local efforts also, such as Council maintaining assets / facilities and Council supporting the CRC to access tourism grant funding and develop professional packaging and promotion of our community / area.

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Opportunities for the immediate future To work collaboratively together to better achieve both the Shire and CRC Strategic Goals and Objectives in providing community support and services, supporting local business and planning and implementing economic development initiatives

• Improve communication processes between the Shire and the CRC and keep each other informed on strategy and initiatives and collaborate and cooperate with each other as appropriate • Work together on buy local and engage local businesses and tradespeople strategies, perhaps train and educate businesses in tender and procurement processes and responses • Consider a community in kind contribution fund / program to support grant applications for club and community groups such as one run in the Shire of East Pilbara model (attached) • Consider the provision of a mechanism for timely and efficient support, with delegated authority of the CEO, to assist the CRC to leverage grants that require some council input, where the Council meeting process exceed available time for the application. • Consider re-engaging with the Roe Tourism group, the CRC team would be happy to attend the meetings on behalf of the collaborative team and give feedback to the Shire. • Finalise service agreement and Memorandum of Understanding to ensure roles and expectations are understood and a issue resolution process is in place to address any issues arising.

Resourcing the Shire component The impact of the Community Development Officer role that has been vacant since last December was discussed and it was determined that most things have been addressed through the interim restructure of the Shire. There could potentially be a need for some small amount of additional support for the CRC to be able to leverage grants by funds or in-kind support to maintain and build on current services. This would also enhance, or support services and projects carried out for the benefit of the Shire and the Community in the absence of a Community Development Officer who may have been able to pick up anything affected by the general CRC funding cuts in next financial year. Impacts on the Workforce Plan The CDO role would not be required in the foreseeable future, if the interim structure that has been put in place continues along with this collaborative approach to community service provision. The youth services and reconciliation activities will continue through the Youth officer roles and appropriate and approved economic development activities through the Economic Development Project Officer role. The location of the Shire’s team at the CRC will facilitate effective communication and positive relationships with key stakeholders.

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Page 218 of 273 APPENDIX ONE A- COMMUNITY RESOURCE CENTRE – TERMS OF REFERENCE APPENDIX ONE B : PROPOSED SCOPE OF SERVICES FOR THE COMMUNITY DEVELOPMENT / GRANTS PROJECT TEAM FOR 2018 / 10 Page 219 of 273

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Shire of East Pilbara Community Assistance Grants – 2017/2018

GRANT 1: In-kind value up to $500

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Contents FUNDING CATEGORIES ...... 4 GRANT 1 GUIDELINES ...... 5 For In kind Contributions only, up to the value of $500 ...... 5 SHIRE OF EAST PILBARA ...... 6 GRANT 1 APPLICATION ...... 6 This form is for In kind Contributions only up to the value of $500 ...... 6

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Acknowledgements

Local artwork featured throughout this document

Wakaripuka, Turun, Kukarikata – 106 x 152 acrylic on linen by Artist Pukina Burton

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FUNDING CATEGORIES

The Shire of East Pilbara has four classifications of grants:

Grant 1: This is a quick turnaround grant that is approved by the CEO for in-kind contributions up to the value of $500. Grant 1 applications can be made at any time of the year. Organisations are only eligible to receive a Grant 1 four times per year.

Grant 2: This is also a quick turnaround grant approved by the CEO. This grant can be for up to $1,000 cash or in-kind support up to the same value or a combination of both. Grant 2 applications can be made at any time of the year. Organisations are only eligible to receive a Grant 2 once per year.

Grant 3: This grant is offered twice a year in January and July and is for amounts between $1,000 and 6,000. These grants are approved at the Council meetings in March and August. Organisations are only eligible to receive a Grant 3 once per year

Grant 4: This grant is open at any time of year and aims to support individuals under 21 years of age to attend sports competitions or cultural events at State, National or International level.

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GRANT 1 GUIDELINES For In kind Contributions only, up to the value of $500

DESCRIPTION: This grant is designed for in-kind contributions valued up to $500 for Council services or amenities that normally incur a fee.

WHO IS ELIGIBLE? Only not-for-profit organisations, (incorporated or non-incorporated) providing services or undertaking activities in the Shire of East Pilbara are eligible to apply for a Grant 1. Although the Shire will seek to support all eligible applicants, it is Council policy to preference un-funded community organisations.

WHO IS INELIGIBLE? Business, for profit organisations and individuals are not eligible to apply for this grant

FUNDS AVAILABLE: The Shire of East Pilbara offers in-kind contribution of up to $500. An in-kind contribution is an offer by the Shire to provide a service or to make available a service, piece of equipment or facility, which is normally charged at a set fee, free of charge or at a reduced price. For example, an in-kind contribution may be:  Gym Pass  Pool Pass  Use of Recreation Centre equipment  Community facilities such as Boomerang Pavilion  Trestle tables and Chairs  Work force (Depot workers labour charge)

Eligible organisations can apply for a Grant 1 up to four times per year

HOW TO APPLY: To apply for funding under the Grant 1 program, the following steps must be taken:

1. Contact the Administration Officer, Community Wellbeing at the Shire to discuss your project and eligibility. 2. Applications must be completed in full and signed by an office holder of the organisation. 3. Applications must be lodged at the Shire of East Pilbara by hand or post to PMB 22, Newman, WA 6753 or by emailing it to [email protected]. 4. Organisations may provide additional relevant material where they feel that this will aid in the decision making process. 5. Applications for a Grant 1 must be made at a minimum of seven (7) days before the event/project is to take place.

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SHIRE OF EAST PILBARA

GRANT 1 APPLICATION

This form is for In kind Contributions only up to the value of $500

Name of organisation

Postal Address

Contact Person

Position

Primary Contact Number

Email Address

Organisation’s ABN (If applicable)

Does your organisation receive annual state or federal government funding?

Project Description (What is it for? Where is it? How will it benefit the East Pilbara community?

What equipment, services or amenities would you like to use? Example: Use of oval/green spaces, courts, buildings, equipment.

How will you acknowledge the

Shire of East Pilbara

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Please attach any additional information about your organisation or project that would support your application.

DECLARATION

Please read, tick the boxes and sign.

I acknowledge that I am authorised to make this application on behalf of the organisation.

I acknowledge that the information in this application is true and correct.

I acknowledge that I may be required to supply further information prior to consideration of this application by the SOEP.

I give permission for the Shire of East Pilbara to promote this grant as part of any communications and public relations activities.

Signature Date

Print name

CHECKLIST  We meet the eligibility of the Grant 1 Criteria  Proof of Organisation Certificate of Incorporation attached  All sections of the Grant 1 Application form have been completed  The application has been signed by an authorised organisational member.  The application is being lodged with the Shire seven (7) days or more before the scheduled event or project.

INTERNAL USE ONLY:

Costings:

In kind or Item Cost ($) Cash

TOTAL

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10.3 Bush Fire Advisory Committee Meeting Minutes – 12th April 2018

REPORTING OFFICER Date: 23rd May 2018 Daniel Birleson – Community Emergency Services Manager SENIOR OFFICER Tony Merillo – Deputy Chief Executive Officer DISCLOSURE OF INTEREST – Nil. OWNER/APPLICANT – Shire of Quairading Bush Fire Advisory Committee. MATTER FOR CONSIDERATION – Minutes of the Bush Fire Advisory Committee Meeting. APPLICANT’S SUBMISSION INCLUDED IN AGENDA – Copy of Minutes for the 12th April 2018 Bush Fire Advisory Committee and Terms of Reference Attached. BACKGROUND – The Shire of Quairading Bush Fire Advisory Committee (BFAC) is a legislated committee of Council. Previous iterations of the BFAC have functioned under the Shire of Quairading broadly defined Terms of Reference for Committees of Council. The Bush Fire Advisory Committee met on 12th April 2018 from which there is one (1) recommendation for Council consideration, namely: -  RESOLUTION: FCO7– 17/18 “That Council endorse the Terms of Reference developed for the Bush Fire Advisory Committee.” A Terms of Reference (TOR) for this specific Committee has been developed and the BFAC recommends the TOR for endorsement by Council. STATUTORY ENVIRONMENT – Bushfires Act 1954 POLICY IMPLICATIONS – N/A FINANCIAL IMPLICATIONS – N/A STRATEGIC IMPLICATIONS – Strategic Community Plan 2017 – 2027 Social Objective: Active, healthy, safe and inclusive community ITEM OUTCOMES AND STRATEGIES S3 Safe community S3.1 Support emergency services planning, risk mitigation, response and recovery Governance Objective: Strong governance and community engagement ITEM OUTCOMES AND STRATEGIES G1 Robust Integrated Planning and Reporting (IPR) G1.1 Continual improvement in IPR, transparency and accountability

COMMUNITY CONSULTATION – The Item was discussed with the Bush Fire Advisory Committee and affects the Committee internally. No further Community consultation has taken place.

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RISK ASSESSMENT – Risk Management Policy and Risk Management Governance Framework Applicable. Internal risk assessed, procedural issues only, nil risk anticipated. Financial - Low Risk Health – Low Risk Reputation – Low Risk Operation – Low Risk Natural Environment – Low Risk. COMMENT – Minutes of the 12th April 2018 Meeting of the Bush Fire Advisory Committee include one (1) recommendation to Council. EXECUTIVE SUMMARY – Acceptance of the Minutes and recommendation from the Shire of Quairading Bush Fire Advisory Committee which took place on the 12th April 2018. OFFICER RECOMMENDATION 1. That Council receive the Minutes of the Bush Fire Advisory Committee for its Meeting of 12th April 2018; and 2. That Council consider the Committee’s following recommendation: - Terms of Reference for Committee RESOLUTION: FCO7 – 17/18 That Council endorse the Terms of Reference developed for the Bush Fire Advisory Committee.

VOTING REQUIREMENTS – Simple Majority

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SHIRE OF QUAIRADING

The Bush Fire Advisory Committee Minutes of Meeting held on Thursday 12th April 2018 commencing at 5.04 pm.

ITEM 1 OPENING & ANNOUNCEMENTS

The Chairperson opened the Meeting at 5:04 pm.

ITEM 2 ATTENDANCE AND APOLOGIES

In Attendance Mr Alec McRae Chief Bush Fire Control Officer Mr Daniel Birleson Community Emergency Services Manager Mr Graeme Fardon Chief Executive Officer Mr Matthew Whyte Fire Control Officer Mr Peter Hudson Captain Central Bush Fire Brigade Mr Noel Stone Fire Control Officer Mr Craig Anderson Fire Control Officer Mrs Kath Wilton (Proxy) Quairading Volunteer Fire and Rescue Mr Mitch Davies Fire Control Officer Mr Ben Wilson Fire Control Officer (From 5:06pm) Mr Linton Johnston Fire Control Officer (From 5:09pm) Mr Stuart Hadlow Fire Control Officer (From 5:21pm) Apologies Mr Lance Clemens Fire Control Officer Mr Adam Duncan Captain Quairading Volunteer Fire and Rescue Mr Neil Fraser Fire Control Officer

ITEM 3 DEPUTATIONS / PRESENTATIONS / SUBMISSIONS

The Chairperson welcomed: - Mr Bruce Kilpatrick CBFCO Shire of Beverley Mr Troy Granville CESM York and Beverley MR Granville and Mr Kilpatrick will present during the report section.

ITEM 4 CONFIRMATION OF MINUTES AND BUSINESS ARISING

4.1 Confirmation of Minutes – 12th September 2017

RESOLUTION: FCO6– 17/18 MOVED Mr Hudson and SECONDED Mr Anderson that the Minutes of the Fire Control Officers’ Meeting held on 12th September 2017 be confirmed as a true and correct record of that Meeting. CARRIED

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ITEM 5 CESM / CBFCO / DCBFCO / FCO REPORTS

5.1 CBFCO Report Mr McRae reported on the following: -  Thanked the Fire Control and Fire Weather Officers for their time this Bush Fire Season.  Cool harvest period with no bans implemented.  Several small call outs pre-harvest.  Major call out to Eva’s property during harvest, this was large learning curve involving multi- agencies and overnight stays. Mr McRae thanked all the brigades that attended and stayed overnight in shifts. The debrief that occurred after this incident was useful.  Second fire occurred on the Eva property on Tuesday the 3rd April 2018, this was a rocky area and the fire was contained and controlled through the use of a back burn. Mr McRae thanked Quairading Earthmoving and the Shire for supplying machinery to this incident. (2 x Graders, 3 x Water tankers).  Water Bomber training which occurred in October 2017. Recommended for all persons interested.  PPE is improving on the Fire Ground.  Mr Gelmi and Mr McRae attended DOAC which was reasonably well attended for a breakfast meeting (0800). DFES is modulising training for volunteers with the availability to split the training into 12 modules over a period of time.  Fuel cards have arrived and the same process as the last year will be used in the allocations. Please note that the cards have halved with only $1000.00 on each card.

5.2 DCBFCO Report Nil.

5.3 CESM Report Mr Birleson reported on the following: -  Administrational support.  Secondment to DFES.  Back Burns on the fire ground to be undertaken only with the permission of the officer in charge. This was due to a back burn being ignited at Eva’s fire on the 3rd of April 2018 with no discussion.  MOU has been signed and is in force with the Shires of Kellerberrin and Tammin. Mr Fardon explained the details. Predicted times would be one day in each Shire with a ‘floating’ day to be used where needed.  Machinery of Government what it means to DFES staff and affiliates.  The burning of green waste and need for volunteers if possible.

5.4 FCO’s Reports Mr Stone  Wamenusking Brigade attended several fires this year. Yoting, Eva x 2 and the truck accident.  Grazing the sandalwood plantations in order to ensure fuel loads are reduced.

Mr Anderson  Quiet season  Attended the 2 fires at the Eva property  Jerry Can required for fire appliance  Radio requires repairs.

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Mr Hadlow  Reported damages to the North Quairading fire shed door.

Mr Hudson  Thanked town brigade  Brigade has new drivers  Discussed the two fires at the Eva property  Recommended a letter of thanks from the committee to Quairading Earthmoving for the support at the fire  Spoke about the benefits of water tankers at an incident.

Mr Wilson  Spoke about the fires attended in the Shire of Tammin.

Mr Fardon  Thanked the VFRS for support of town inspection  Firebreak letters sent to relevant property owners and the ‘strike rate’ for clean ups was good  No aerial inspection organised in 2017  Mr Birleson’s secondment to DFES meant Mr Lawrie completed his job while he was away  Mr Birleson has conducted Shire Staff training for the radios and SMS System  Thanked the Shire Staff for their help during incidents.

Mr Kilpatrick  Mr Kilpatrick thanked the committee for the invitation to attend  Had a similar season to Quairading (quiet)  Most of the trouble with fires occurs in the Restricted Burning times  5 brigades and 3 units  5 FCO’s  Spoke about incident occurring in the dale in March 2018.

Mr Granville  Thanked the committee for the invitation  Quiet season  Season has extended due to weather and fire season will not be fully finished until April/May  Fire in the Dale believed to be started by Chaff heap burn  Town brigade is experiencing smaller numbers.

It was noted by Mr McRae and Mr Kilpatrick that CESM support is appreciated.

There was nil to report from other FCO or visitors.

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ITEM 6 DISCUSSION POINTS

6.1 Post-Season Debrief  This had been covered in reports.  Questions about text message system. Ongoing problems with DFES text system (this is being experienced by Beverley as well. Upgraded CAD (Computer Aided Dispatch) blamed)  The 000 agreement was described  Debriefs to be continued after incidents.

6.2 Restricted Burning Period/Prohibited Burning Period (RBT/PBT)  All FCO’s were happy with the way this was conducted.

6.3 Burning Restrictions  Online permit discussed, this is to continue.  Discussion took place about permits.  Restrictions on permits can be applied at need.  Mr Whyte mentioned persons not receiving permits approaching other FCO’s. Mr Birleson explained that this should not occur and if it does please report it and he would visit the permit applicant to explain.  Discussion took place about the persons required on the permit. It was noted while this could be changed the Shire of Quairading BFAC was happy with the three people minimum required.

6.4 Bush Fire Exercise/Training  Mr Birleson spoke about this during his report and noted that May is too late to hold an exercise  Spoke about office training which had been completed. Refresher to take place during August/September.  Mr Davies requires a Fire Control Officer course. Mr Birleson to facilitate.

6.5 Terms of Reference for Committee

RESOLUTION: FCO7– 17/18 MOVED Mr Anderson and SECONDED Mr Hadlow That Council endorse the Terms of Reference developed for the Bush Fire Advisory Committee. CARRIED

6.6 Shire Firebreak Order  Mr Birleson explained the BPZ and changed Fire Break Order.  Discussion took place around this issue.  There was nil support in adopting the changes provided in the order.

ITEM 7 GENERAL BUSINESS

 Fuel cards were discussed.

ITEM 8 TRAINING

 FCO course to be organised for Mr Davies.

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ITEM 9 NEXT MEETING DATE

The next Fire Control Officers Meeting is scheduled to take place Post Season September 2018 (Date to be finalised), commencing at 5.00 pm at the Council Chambers, 10 Jennaberring Road, Quairading.

ITEM 10 CLOSURE

There being no further business, the Chairperson closed the Meeting at 6:19 pm.

Page 234 of 273 SHIRE OF QUAIRADING POLICY .BFAC - TERMS OF REFERENCE.docx

SHIRE OF QUAIRADING BUSH FIRE ADVISORY COMMITTEE TERMS OF REFERENCE

Document Status New Policy

Date Adopted

Statutory Environment Section 67 of the Bush Fires Act 1954.

Record of Policy Review Review Policy Owner Council Adoption Resolution # Reason for Review Additional Comments Date

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Page 235 of 273 SHIRE OF QUAIRADING POLICY .BFAC - TERMS OF REFERENCE.docx

STATEMENT The Shire of Quairading Bush Fire Advisory Committee or QBFAC has been established pursuant to Section 67 of the Bush Fires Act 1954. ‘67. Advisory committees (1) A local government may at any time appoint such persons as it thinks fit as a bush fire advisory committee for the purpose of advising the local government regarding all matters relating to the preventing, controlling and extinguishing of bush fires, the planning of the layout of fire breaks in the district, prosecutions for breaches of this Act, the formation of bush fire brigades and the grouping thereof under group brigade officers, the ensuring of co-operation and co-ordination of bush fire brigades in their efforts and activities, and any other matter relating to bush fire control whether of the same kind as, or a different kind from, those specified in this subsection.’ OUR VISION Our vision is to make the Shire of Quairading a safe community by managing the risk of fire through the delivery and implementation of fire prevention, preparedness, response and recovery strategies. It is the objective of the BFAC to: -  Recommend and regularly review Council’s Policies relating to the delivery of fire prevention, preparedness, response and recovery.  To establish and maintain an operational command and control structure by developing procedures to enhance the ability of the Brigades to carry out operations, activities and training efficiently and effectively.  To ensure co-operation and co-ordination between all Fire Brigades within the Shire of Quairading and between all other Fire Brigades and stakeholders in their efforts and activities.  To advise Regional Officers in the area and any other relevant person or organisation on matters referred to the committee.  To perform any other function assigned to the Committee under Section 67 of the Bush Fires Act, regulations or Council policy  Provide advice to Council on Bush Fire and Bush Fire related items. Specifically, the BFAC will advise the Council on matters relating to: o The prevention, control, extinguishment and recovery from bush fire o The planning of and advise on the development of the Shire of Quairading Fire Break Order o Prosecutions for breaches of the Bush Fires Act 1954. o The formation of bush fire brigades  Any other matter relating to bush fire control whether of the same kind, as, or a different kind from, those specified. 1. MEMBERSHIP The Shire of Quairading BFAC committee membership shall be as follows: -  One (1) Shire of Quairading Councillor  One (1) Quairading VFRS Officer  One (1) delegate or proxy representative from each of the Shire of Quairading Volunteer Bush Fire Brigades  Nominated Fire Control Officers/Fire Weather Officers  Deputy Chief Bush Fire Control Officer  Chief Bush Fire Control Officer. 2. ATTENDANCE BY GOVERNMENT AGENCIES The following are invited (non-voting) to attend meetings of the Shire of Quairading BFAC:  DFES Representative

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Page 236 of 273 SHIRE OF QUAIRADING POLICY .BFAC - TERMS OF REFERENCE.docx

 DBCA Representative  CBFCO from neighbouring Local Governments 3. COMMITTEE CHAIRPERSON The committee shall elect one of their number to be chairman thereof in accordance with the Bush Fires Act 1954 Section 67 (2) 4. EXECUTIVE OFFICER The Shire of Quairading Community Emergency Services Manager will act as Executive Officer for the BFAC 5. MEETINGS The Shire of Quairading BFAC will conduct two (2) meetings per year:  Pre-Bush Fire Season (September/October)  Post Bush Fire Season (March/April) Dates of the meetings will be adjusted to the current season and timeframe of DOAC in each given year 6. QUORUM At least 50% of the members of the Committee. 7. MEMBERS INTERESTS TO BE DISCLOSED Members of the Committee are bound by the provisions of the Local Government Act 1995, Section 5.65 with respect to disclosure of financial, impartiality or proximity interests. ‘A member who has an interest in any matter to be discussed at a council or committee meeting that will be attended by the member must disclose the nature of the interest — in a written notice given to the CEO before the meeting; or at the meeting immediately before the matter is discussed’ 8. VOTING Shall be in accordance with the Local Government Act 1995, Section 5.21. ‘Each council member and each member of a committee who is present at a meeting of the council or committee is entitled to one vote’ ‘If the votes of members present at a council or a committee meeting are equally divided, the person presiding is to cast a second vote’ 9. MINUTES A copy of the unconfirmed minutes shall be forwarded to all Shire of Quairading BFAC members within fourteen (14) days of the meeting for endorsement at the next meeting. Shire of Quairading BFAC recommendations arising from the minutes shall be presented to Council in the next available Council agenda for endorsement and/or action. The person presiding at the meeting at which the minutes are confirmed is to sign the minutes and certify confirmation. 10. BRIGADE REPORTS Each member brigade shall provide a brigade report to the meeting. 11. DEPUTATIONS The Shire of Quairading BFAC may invite persons or organisations to attend any meetings but such persons shall not be entitled to vote on any decision arising from such meetings. 12. POWERS OF COUNCIL These terms of reference do not limit in any way the powers of the Shire of Quairading Council.

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ITEM 11 MATTERS FOR CONSIDERATION – HEALTH AND BUILDING

No matters for consideration.

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ITEM 12 MATTERS FOR CONSIDERATION – WORKS

12.1 The Feasibility of Purchasing High pressure Culvert Cleaner Pump Unit

REPORTING OFFICER Date: 22nd May 2018 Allan Rourke – Manager of Works & Services SENIOR OFFICER Tony Merillo – Deputy Chief Executive Officer DISCLOSURE OF INTEREST – Nil. OWNER/APPLICANT – Shire of Quairading MATTER FOR CONSIDERATION – For Council to consider the feasibility to purchase a high pressure culvert cleaner pump unit. APPLICANT’S SUBMISSION INCLUDED IN AGENDA – Nil. BACKGROUND – In the Shire of Quairading adopted Budget 2017/2018 an allocation of $27,282.00 was included for the purchase a high-pressure culvert cleaner pump unit. Council has requested information regarding the feasibility to purchase this item. STATUTORY ENVIRONMENT – Local Government Act 1995. POLICY IMPLICATIONS – Council’s Purchasing Policy (Policy 2.20) FINANCIAL IMPLICATIONS – The cost of the high pressure culvert cleaner pump unit has been included in Council ‘s Budget. STRATEGIC IMPLICATIONS – Strategic Community Plan 2017 - 2027 Built Environment Objective: Planning and infrastructure to meet the needs of the community ITEM OUTCOMES AND STRATEGIES B2 Enhanced and Sustainably Managed Assets and Infrastructure B2.1 Ensure the provision of roads, footpaths and drainage takes into account the needs of the community, including the needs of the agriculture industry

COMMUNITY CONSULTATION – N/A RISK ASSESSMENT – Risk Management Policy and Risk Management Governance Framework Applicable. Financial - Medium Risk Engaging a Contractor will have a financial implication to the operating budget. Health – Low Risk Reputation – High Risk The Community perception that the Shire is not maintaining Road infrastructure to a standard that is required. Operation – Low Risk Part of planned maintenance in the operational works department. Natural Environment – Low Risk.

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COMMENT – The Council is responsible for the maintenance of its local roads and infrastructure which includes culverts and drainage within the shire of Quairading. On inspections carried out, many of the Shires culverts have had little maintenance carried out in the past with only reactive maintenance when flooding over the pavement areas has occurred. Repairs and maintenance of the road structures is being carried out without culverts being unblocked, silt and debris being cleared. This is also a major concern regarding the safety of road users. Planned culvert maintenance is required to unblock, clean inlets and outlets and downstream drains to allow the unrestricted flow of storm water. If maintenance is not carried out water will cross and pond over the roads causing pavement failures and scouring which require repairs at substantial cost when taking into account the need for mobilisation of plant, staff and materials. Water not being able to follow its natural course will ultimately make the existing culvert structure redundant and a new culvert replacement will need to be installed at an additional expense. Maintenance is the most cost effective solution to extend the life of the road pavement and structures. The Manager of Works and Services has planned culvert maintenance costed for a period of 8 weeks for staff and plant at a daily cost of $2,800.00 cleaning on average six structures per day. I have sourced a quote from Contractors at a daily cost $7,250 plus GST and they have proposed cleaning an average of six culvert structures per day. The Shire of Quairading has 801 culvert structures 450mm or less in diameter throughout its road network. EXECUTIVE SUMMARY – The culvert cleaning undertaken by Council Staff would be more cost effective than contracting services out for the work to be undertaken, and being planned maintenance will not impact on Capital projects that require Staff time and Plant. Having the culvert cleaner would allow the flexibility to be able to undertake culvert maintenance in a timely manner without procuring contractors that would not be able mobilised immediately. OFFICER RECOMMENDATION That Council authorise the purchase of the high pressure culvert cleaner pump unit as documented in the Shire of Quairading adopted Budget 2017/2018.

VOTING REQUIREMENTS – Simple Majority

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ITEM 13 INFORMATION BULLETIN

13.0 Information Bulletin – May 2018 REPORTING OFFICER Graeme Fardon – Chief Executive Officer Date: 22nd May 2018 DISCLOSURE OF INTEREST – Nil OWNER/APPLICANT – Shire of Quairading MATTER FOR CONSIDERATION – Various reports from Council Delegates, Minutes of Other Meetings and Officer Reports. APPLICANT’S SUBMISSION INCLUDED IN AGENDA – Reports are attached. BACKGROUND – Each month Delegates and Shire Officers provide updates on activities and meetings attended. Copy of Minutes from various Meetings are also included for Councillors information. STATUTORY ENVIRONMENT – Local Government Act 1995 Local Government (Administration) Regulations, 1996 POLICY IMPLICATIONS – N/A FINANCIAL IMPLICATIONS – N/A STRATEGIC IMPLICATIONS – Governance Objective: Strong governance and community engagement ITEM OUTCOMES AND STRATEGIES G1 Robust Integrated Planning and Reporting (IPR) G1.1 Continual improvement in IPR, transparency and accountability COMMUNITY CONSULTATION – N/A RISK ASSESSMENT – Risk Management Policy and Risk Management Governance Framework Applicable. Financial – N/A Health – N/A Reputation –Operation – N/A Natural Environment – N/A COMMENT – The attached reports are provided for the information of Councillors and will be updated on a monthly basis. EXECUTIVE SUMMARY – For Council to be informed of the activities of its Delegates and the progress of various projects and or community activities as previously requested by Council. OFFICER RECOMMENDATION That Council receive the May 2018 Information Bulletin.

VOTING REQUIREMENTS – Simple Majority. Page 241 of 273

For Information only – No Recommendations to Council

DELEGATES’ REPORTS 13.1 Shire of Quairading / City of Melville Partnership 13.2 Regional Cooperation 13.3 Delegates’ Reports 13.4 Report on Delegated Authority Exercised OTHER OFFICERS’ REPORTS 13.5 Manager of Health and Building Services 13.6 Grants and Project Officer’s Report 13.7 Community Emergency Services Manager’s Report 13.8 Manager of Works & Services Report 13.9 Economic Development Project Officer Report REPORTS 13.10 Roadswest Progress Reports for Contract No.1-17/18 and Contract No.2-17/18 CORRESPONDENCE 13.11 2018 Regional Telecommunication Review – Hon Mia Davies MLA 13.12 $2.5 million in community safety grants for Durack 13.13 Quairading Community Resource Centre

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13.1 Shire of Quairading / City of Melville Partnership

April & May 2018 City of Melville has written confirmation support for Biannual Partnership Visits/Tours. Next Tour scheduled for September/October 2018 to the City of Melville. QARRAS Bus Tour arranged for the 28th May 2018 to meet with Kadinya Senior Group.

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13.2 Regional Cooperation

Cunderdin, Tammin and Quairading Well Aged Precinct Previously successful candidates have now been invited to resubmit project proposals to meet the revised eligibility criteria with a program funding ceiling of $22.7M. The Cunderdin, Tammin and Quairading Team with the support of Wheatbelt Development Commission has revisited the proposal, business case and budget previously submitted to the State Government. Both Cunderdin and Tammin Shires have advised that they are not in a position to commit funds at this time but have provided written support for Quairading’s Application for four (4) Independent Living Units. Grant application deadline was the 9th March 2019. If successful, Project to be delivered in Financial Years 2018/19 and 2019/20. Joint Heritage Advisory Project The Regional Heritage Advisory Subsidy Program has been concluded by the State Heritage Office due to a cut in their funding. As a result, no Joint Projects are proposed at this time. The Draft Heritage Strategy has been received from the Shire’s Heritage Advisor, Mr Stephen Carrick and will be presented to Council in the near future for further consideration. The Old School Site Working Group Meeting was held on the 3rd April 2018 to Review the latest Project Concept and Cost Estimate with the objective of reducing the Scope of the Project. The Working Group will meet to finalise the revised Concept Scale/Theme and Cost Estimate of the Project. The Project Budget and Scope needs to be fine-tuned before Council considers further engagement of the Heritage Advisor. Town Planning Scheme & Strategy Council’s Town Planning Scheme Review Report was approved by the Western Australian Planning Commission on 7th December 2017 together with the Reports for the Shires of Cunderdin and Tammin. The Report has been published on the Shire’s website. The Regional Local Planning Strategy is now under preparation by the Shire’s Consultant Planner, Jacky Jurmann in consultation with Officers from the Department of Planning who will be providing assistance in producing the mapping and background information for the Strategy. Working with DoP in the earlier stages enables the approval processes to be fast-tracked.

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13.3 Delegates’ Reports

Central Country Zone The next meeting of the Central Country Zone will be held via Teleconference on the 29th June 2018. Teleconference to be in Council’s Reception Room or alternatively from Delegates Home Phone.

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13.4 Report on Delegated Authority Exercised REPORTING OFFICER Graeme Fardon – Chief Executive Officer Date 19th April 2018 to 24th May 2018 DELEGATION HEADING COMMENT Ongoing administration of various Local Delegation A.1 Administration of Local Laws Laws. Delegation A.3 Long Service Leave Applications Ongoing – as per Council Policy Delegation A.6 Payments from Municipal Fund and Trust Fund Ongoing Ongoing - Electrical Service in surrounding Delegation A.7 Performing Functions Outside Own District Districts and Tree Mulching in Shire of Kellerberrin. Public Inspection of Certain Documents Relating Delegation A.8 Ongoing to Council Delegation A. 9 Use of Shire Vehicles by Employees Ongoing Delegation FIR.2 Bushfires Act: Powers and Duties Ongoing Variation to Restricted Burning Period to Delegation FIR.3 Prohibited and Restricted Burning Times Variation cover Easter Holiday. Ongoing Investment of Municipal & Reserve Delegation F.4 Investment of Surplus Funds Funds that are not required for the time being Reimbursement of Expenses Incurred by an Delegation F.5 As listed in accounts for payments Employee Waiving and Granting of Concessions and Write- Delegation F.7 Off of Debts other than Rates and Service Write Off < $5.00 - Ongoing Charges Delegation H.2 Food Act 2008: Administration Ongoing inspections and monitoring. Health Act 1911 and Relevant Regulations: Delegation H.3 Ongoing Administration and Notices of Breach As per Town Planning Scheme – Delegation P.1 Certain Planning Functions Relating to the Town Planning Scheme Ongoing Response to Applications for Land Subdivisions Delegation P.2 As per Town Planning Scheme – Ongoing. and Amalgamations Agreement as to Payment of Rates and Service Delegation R.1 Ongoing Charges Recovery of Rates Accruing Where Land Is Sold Delegation R.5 Ongoing or Disposed of and Notice Is Not Given Delegation R.6 Recovery of Unpaid Rate or Service Charge Ongoing Road Closures and Restrictions still in place due to the January/February 2017 Rainfall Event. 2x Road Closures still in place. Delegation W.9 Temporary Road Closures Roads will be reopened once repaired under WANDDRRA or when Road Conditions allow.

Sub Delegation - Issue of Council Purchase Orders by Delegated Council Staff in accordance with Council’s Budget, Purchasing Policy and Sub Delegation from the Chief Executive Officer. Page 246 of 273

13.5 Manager of Health and Building Services – April 2018

Building, Health and Environmental Services were provided for 3 days during the month of April, 2018. The following is a list of the main activities and services that were provided. Please note the previous report labelled April should have read March. Building Building Inspections Swimming pool inspection 704 Stones Road Swimming pool inspection Mawson-Doodenanning Road Swimming pool inspection 3 Baxter Street Swimming pool inspection Yoting South Road Swimming pool inspection Pantapin South East Road Swimming pool inspection 548 Maynard Road. Swimming pool inspection 29 Dall Street. Buildings Approval Activities Filing and Record Keeping of Building Permits and Documents Building Electronic Records and Information Maintenance Shed approval 26 Reid Street. Building Advice Online Building Statistics update BPD building records update Golf Shed design and advice Building Commission Audit of Shire Building Plans and provision of information to the Building Commission Recall of non-compliant pool gate latches Provision of Police clearance to the Building Commission. Health Health Electronic Records and Information maintenance Monthly reporting of Health activities Review of Health Correspondence. Health Advice Review of changes to Public Health Act Food Recall advice to shop owners ATU Reports review Heal Street storage of farm chemicals advice Mosquito treatments for Badjaling Reserve advice. Health Approvals N/A Health Inspections N/A Page 247 of 273

Environment Reporting of Environment Service Activity Review of incoming Environment correspondence. Environment Inspections Pesticide storage Avon Street. Environment Advice Chemical advice to David Kevill.

TIM JURMANN Manager of Health and Building

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13.6 Grants and Projects Officer’s Report – May 2018

General  Attended Grants Team Meetings fortnightly.  Updated Shire Grants Register as required.  Drafted the May edition of the Shire Community Grants Bulletin.  Provided advice to several Groups regarding Shire and external funding opportunities for locally based future projects.  Developed advertisement wording and assisted in the position description and duties for the Grants & Project’s Officer Maternity Leave Position.  Meeting with Quairading Community Resource Centre Chairperson and Coordinator and Margaret Hemsley regarding roles within the Community and future business plan directions. Shire Community Grants  Assisted several Community Groups with completing their application forms and requirements under the policy.  Received 10 applications totalling $35,650 for recurrent and new projects. Safer Communities Grant  Received confirmation of a successful application for $82,840 (Plus GST) for the installation of CCTV within town.  Grant agreement is required to be executed within 30 days of the confirmation letter (21st June 2018). Shire Hall Audio-Visual Upgrade  Waiting on assessment and funding decision by Lotterywest.  Liaised with Lotterywest on providing some additional information regarding the Town Hall and its usage statistics and the current state of audio-visual equipment currently housed there. State NRM Grant – Bird Hide  Liaised with Friends of Quairading Community Nature Reserve regarding next steps of the project for discussion at the next committee meeting. State NRM Grants – Connecting Corridors across Quairading, Cunderdin & Tammin  Communication with Shires of Cunderdin and Tammin regarding site visits and funding agreements as required.  Drafted landholder agreements for participating Quairading farmers.  Liaison with Chatfield’s Tree Nursery regarding seedling orders and invoicing.  Continued forward planning for June 2018 onwards for project management and deliverables for all three projects whilst on leave. Environment/NRM  Liaised with Dylan Copeland regarding the upcoming State NRM Grants Program for 2019-22 and possibilities for future funding.  Provided information to several landholders regarding 1080 baiting regulations and application processes.  Drafted letter to the Department of Biodiversity, Conservation and Attractions regarding Shire support for the continued recovery management operations and translocation activities for the endangered Banksia Cuneata.

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Community Park/Playground  Developed Community survey through Survey Monkey for Community Consultation on the need for a Community Park and Playground in Quairading.  Developed Communication Plan for the survey’s distribution online and hard copy.  The survey has now closed with 159 respondents to the survey. Please see brief statistics on the responses below.

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 Hope it will not develop into a late night drinking area if developed  With people coming to Quairading and staying at our new Caravan Park I think a new playground/park would help our town so much.  A much needed area for our town.  Needs to be low maintenance, no trees with white branches (they fall).  Include a one night free stopover for rvs and a paid water point for rvs  Is the proposed area owned by the Shire???  Great concept!  Nature play with an eating area and amenities.  Kellerberrin very good  I visit sculpture park in Mundaring and would love to see something like that here  Can't wait until its built  Great initiative and terrific idea for our town.  Needs to be close to caravan park/ swimming pool to connect the park and pool to CBD and not duplicate parks as a number in town now.  Who will pay for the new park and if we get a grant how will we pay for ongoing costs?  Good luck and thanks for trying to develop it. Great asset  It needs to be friendly use.  I have seen a number of parks created in town is next to fire station, at oval, in front of pool. Rather than create a new park which will then require extra work looking after it in future Page 255 of 273

years why not improve what we have. There's a committee working on sporting facilities why not include improvement of the play areas there.  It's doesn't have to be a state of art thing. Keep it simple but effective  Please make it an area to cover all ages. Not just specific to young children. Could we incorporate a community garden, maybe?  This is a no-brainer, a playground and facilities are a must if we want to progress our town!  This is much needed as there currently is no suitable playground for children  For all ages  I am agreeable to the idea but interested in knowing what the cost would be.  Nil.  make this for the majority of ratepayers not the minority of non-ratepayers.  would make more attraction for tourists  RECYCLING OLD PRODUCTS TO MAKE NEW ONES  Yay! This project excites me no end x  i really think something like this would be an asset to the town  It would be good to get an indication of cost and layout before proceeding to the next stage after this one.  A great initiative and very important for our town and for promoting visitors. It just needs to be done properly.  I believe a new play ground would be great addition to Quairading and would complement the awesome new caravan park facilities  Well done, I love that that this is happening :-)  Great idea !!!!!  It is vital our town provides facilities that are child and family friendly and available for use 24/7.  Desperately need something in town for visitors and very young children  The lack of safe, clean parkland in Quairading was one of the reasons we chose ot live in another town  Ask a frequent visitor, would be great to be able to meet at a central point and socialise with others. We also pass by quite often and would be great to have somewhere for the kids to run around safely and stretch their legs!  Great idea an much needed for the community  Currently our community lacks a space where locals & visitors alike can take a break, use ablutions & enjoy a play space.  Green community spaces are a real drawcard for tourists, especially in the Wheatbelt for those with young children who need to stop often to break up the drive. We will often stop in a town specifically for a good play area. Our usual routine would be to pick up something to Page 256 of 273

eat at a local bakery and sit in the park while the kids run around. It’s great if this is Central so we can stretch our grown up legs with a walk down a main strip too.  Hopefully it can happen in the near future  Super excited to realise the potential of our great site and local natural resources  If fenced - have self closing gates to keep dogs etc out of sand areas and children in  Please! The town needs this  Revitalise the area to accommodate all ages and socially encourage gatherings for picnics etc  This is a wonderful concept but in the process of setting it up we need the include and encourage all groups in the community to be involved so that there is pride and ownership this will hopefully aid in limiting vandalism in the area  This town needs this badly  This would be a great initiative for locals and visitors passing through the town  Location will be important I think it needs to be seen from the main road for travellers to stop and stretch the legs  To make a playground for our community would be so beneficial. The kids will finally have a safe place to play  Needs to be in the centre of town on the Main Street so travellers can see it from the road  We do not currently have any places for young children/toddlers to play. The equipment at the football oval is for much older children and the fencing is inadequate as it does not stop the little ones from running out into the carpark. There are no other play areas available. A closed in play area that was suitable for a broader age range is needed, it may also be a big incentives for tourists and families passing through with children to stop and take a break on their travels. I honestly don't know why something has not been established in town sooner. It would be a very beneficial addition to the community.  Instead of sand under the playground area could we look into recycled rubber  ASAP!!!!  A must for our community and much of the work could be completed by the community to bring us together to share the commitment and achievement. Maximising funding opportunity for our community and opening up other opportunities for groups and businesses to work together.  Sooner rather than later. Sad indeed there is no park for the kids to play. I don't know another town without one.

JENNIFER GREEN Grants and Projects Officer Page 257 of 273

13.7 Community Emergency Services Manager’s Report – May 2018

PREVENTION 1. Fire Management  Protective Burns still to be considered based on opportunity.  Green Waste and Mitigation of Recycling Centre undertaken 8th May 2018  Toapin Weir – Burn in planning stage based on weather  Yoting Townsite – Under consideration.

PREPAREDNESS 1. General  Flood Plan being developed.  Community Evacuation Plans completed.  LEMA reformatted. 2. Maintenance  Post-Season maintenance completed April 2018. 3. Personal Protective Clothing and Equipment  Provision of PPC is an ongoing program.  Currently attempting to reconcile a list of all issued PPE/PPC.

SPECIAL PROJECTS 1. PAALC  PAALC project is underway  PAALC installed  Frequency acquired  Electrical delays in connections and completion.  Western Power/Association of Bush Fire Brigade grant acquired for development of a self- sustaining static water point (32000 litre poly tank) to be situated; potentially; on the corner of Haythornthwaite and Bulyee Rds.  Tank ordered  Roof quotations to be received  Discussions with owner on land availability ongoing.

JOINT PROJECTS 1. Combined Fire Control Officers Meeting  Attempting to organise post seeding with the Shires of Quairading, Cunderdin, Tammin and Kellerberrin.

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ADMINISTRATION 1. General  Development of PPE/PPC Spreadsheet with help of the Brigades (ongoing).  RUI and Structural Triage training offered.  Ground Controller and IRS training offered.

LOCAL EMERGENCY MANAGEMENT COMMITTEE 1. General  LEMC meeting to be held on the 14th June 2018.  Exercise and treatment options to be discussed.

BUSH FIRE ADVISORY COMMITTEE 1. General  BFAC held on the 12th April 2018.

PROFESSIONAL DEVELOPMENT PROGRAM 1. Courses  Nil

INCIDENT REPORT 1. Attendance  Nil 2. Incident Occurrences  Fire in the cemetery area occurred by mischance.

DANIEL BIRLESON Community Emergency Services Manager

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13.8 Manager of Works & Services Report – May 2018

TOWN MAINTENANCE SHIRE BUILDINGS - Mowing, weed control and pruning roses - Cleaning of public toilets. TOWN STREETS - Street sweeping, Weed control of kerbs and brick paving - Rubbish Collection - Roses, dead heading - Watering - Hedging. OVAL AND PUBLIC OPEN SPACE TOWN OVAL - Routine mowing - Fertilising - General maintenance around buildings. CEMETERY - Quairading Routine maintenance and hedging - Three Funerals - South Caroling spraying and removal of fallen tree. ROAD MAINTENANCE RURAL ROADS GRAVEL - Summer Maintenance Grading has been carried out roads that have been requested from the public, and Bus routes have had attention when we have had opportunities in conjunction with our Capital Works Programme. - Roads graded during this period are Dulbelling South Road, Badjaling North Road, Golf Club Access Track, and Church Road. TREE PRUNNING - Blake Road, Tregenza Road, Andrews Road and Burrows Road. ROUTINE ROAD MAINTENANCE - Road patching and guideposts various roads - Repair culvert on Blechynden Road. ROAD CONSTRUCTION CAPITAL WORKS Dangin Mears Road SLK 12.0 to 15.0 - Design and Survey Awarded - Gravel has been tested and pushed - Design Approved - Pegging out underway Page 260 of 273

- Construction - Completed - Land resumptions in progress - Fencing - Completed - Earthworks - Completed - Culverts - Completed - Wet mixing - Completed - Sealing - Completed - Guide Posts and signage installed. Goldfields Road SLK 6.0 to SLK 6.4 - Design and Survey awarded - Landowner conditions to be finalised. - Landowners consent has been given - Survey works for design underway. - Water Main relocation design in progress - Completed - Tender for water main relocation advertised on 25th May 2018. CAPITAL WORKS PROGRAMMING SUBURBAN ROAD and HARRIS STREET - Design review being undertaken. - Quotes for work to be sent out in February - Quotes awarded - Works Started on kerb removal and footpath excavation - Kerbing installation on 30th April 2018 - Completed - Footpath Installation on 1st May 2018 - Completed - Asphalt Site meeting 24th May 2018. GRAVEL RESHEETING Blake Road 4.5 Kilometres started on 15th May 2018.

ALLAN ROURKE Manager of Works & Services Page 261 of 273

CONFIRMED ROADWORKS PROGRAM - 2017/18 ROAD CONSTRUCTION STATUS REPORT MAY 2018

JOB GRANTS / ROAD NAME JOB DESCRIPTION STATUS REPORT TOTAL YTD COMMENTS NO CONTRIBS

C027 DOODENANNING MAWSON ROAD SEALING OF THE 16/17 WORK - COMPLETED Completed. 18,830.00 $ 18,480.00

Quotes for design and Survey has been awarded to Proform Civil. Land holders consent granted and subdivision application submitted to WA C167 GOLDFIELDS ROAD REALIGNMENT OF CORNER - 400M 185,951.84 $ 19,851.97 R2R 17/18 Planning Commission. Design and costing for water main relocation to be finalised. Consultant engaged. To be deferred 2018/2019.

C010 DANGIN MEARS ROAD FULLY RECONSTRUCT 3.0KM AND 2 COAT SEAL Practical completion. 488,360.08 323,700.00 $ 447,343.35 RRG 17/18

Contract for Asphalt, Kerbing and Footpath procured, programmed for C130 HARRIS STREET ASPHALT OVERLAY AND NEW FOOTPATH 204,634.32 204,634.32 $ 30,323.47 R2R 17/18 April - May 2018. Site meeting with asphalt contractors 24 May 2018.

Contract for Asphalt, Kerbing and Footpath procured, programmed for C124 SUBURBAN ROAD ASPHALT OVERLAY AND NEW FOOTPATH 167,196.90 167,196.90 $ 43,098.18 R2R 17/18 April - May 2018. Site meeting with asphalt contractors 24 May 2018.

Wackett Road - ▪ Laying of Sub Base - Completed. ▪ Base Course on Tie-in - Completed. ▪ Bitumen Sealing - Completed. ▪ Land Dealings Surveyed and being submitted to WA Planning Commission. Cubbine Road - Grain Freight - C162 CUNDERDIN ROAD COMPLETION OF 2X CORNERS 1,689,202.00 361,400.00 $ 1,348,979.48 ▪ Clearing Works undertaken on Northern Tie-In. Final Year ▪ Telstra relocation on Southern Tie-In - Completed. ▪ Earthworks/Traffic Control Northern End - In Progress. ▪ Main Pipeline - Wrapping completed and cement stabilising of pipeline - Completed. ▪ Southern End Pipeline Work - 75% Complete. ▪ Land Dealings Surveyed and being submitted to WA Planning Commission.

C102 BLAKE ROAD GRAVEL RESHEETING Commenced 15 May 2018. Gravel pushed. 72,251.21 $ 3,585.16

C107 TREGENZA ROAD GRAVEL RESHEETING Gravel pushed. 40,955.13 $ -

Road Construction completed. Land holders consent has been obtained C002 BULYEE ROAD (STAGE 1) WIDEN AND RESEAL 3.0KM 374,129.36 $ 318,201.28 R2R 17/18 for land resumptions.

Road Construction completed. Land holders consent has been obtained C002.1 BULYEE ROAD (STAGE 2) WIDEN AND SEAL 383,688.45 145,430.00 $ 435,346.64 R2R 17/18 for land resumptions.

C152 BADJALING ROAD RECONSTRUCT 2.8KM Completed. 397,343.04 $ 395,866.96 R2R 17/18

C005 CUBBINE ROAD RESHEET MIX AND TWO COAT SEAL 3.14KM Deferred to 2018/2019 Budget. $ - Defer to 18/19

TOTAL $ 4,022,542.33 $ 1,202,361.22 $ 3,061,076.49 Page 262 of 273

13.9 Economic Development Project Officer’s Status Report – May 2018

Independent Living Unit Precinct Land  Sub-division survey has been forwarded to Landgate “In Order for Dealings” on 18th January 2018.  Management Order for the Reserve issued on the 20th April 2018. Cunderdin / Tammin / Quairading Aged Precinct Project  Meeting with Wheatbelt DC, CEO and CDO Cunderdin to determine joint strategy for submission of revised project for funding under the “Aged Appropriate Accommodation Program 2018” – 31/01/2018.  Quairading submitted Grant Application on 9th March 2018 for Development of Precinct Infrastructure and the Construction of 4 x 2 Bedroom Independent Living Units. Budget: Shire RfR Grant Total 477,592 1,012,798 1,490,390

TOTAL COST WITH CONTINGENCIES INCLUDED Budget

1. Project Administration, Professional Fees and Compliance - Pre Build $64,306 2. Identify Site Works and Land Assembly Costings - Pre Build $289,310 3. Construction/Installation $989,280 4. External Construction/Site Design - Post build $147,494 TOTAL $1,490,390  Pending outcome and Media Release from the State Minister. Swimming Pool Pool Redevelopment Project  12 Month Defect Inspection:  Outstanding Matters o Damage to shade sail ACorp to rectify defect in damaged Shade Sail Post - Completed There will need to be further modifications to the structure to ensure the long-term viability of the structure – installation of winches to simplify the raising and lowering of the sails. o Installation of replacement balance tank sensor Replacement sensors to be installed post-season 2017/18

Other Matters  Commenced Waterwise Program with WaterCorp / LIWA - Ongoing Caravan Park Park  Nil Cottages  Submission made on 19th December 2017

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Multi-Purpose Precinct  Working Group Meeting to held on 26th February 2018  Working Group drafted letter to Council re: Path forward, provisional budget request and Project Timeframe.  Sought quote from Builder to conduct Study of Seven Existing Facilities (Option D) o Immediate maintenance requirements o Long term asset renewal o Compliance issues

Industrial / Commercial Land  Communications (06/11/17) with Steve Martion, Development Manager Landcorp, indicated that: o funding stream for development of Light Industrial Lots is secure for the immediate future, o programs are prioritised in a Project Matrix, and there is currently a 2 to 3 year waiting period o documented demand for Lots would elevate position in the listing  Receipt of revised Layout of Light Industrial Lots Works Depot Current Status WBS Contract  Project 100% complete  Certification complete with signing of BA9 – Certificate of Occupancy  Installation of Mezzanine Access Gate / Point on 12th March 2018 Formal Opening of Depot – 13/02/2018 Shire Tasks

 Shire Fencing 90%  Office furniture 95%  Workshop fit out 100%  Storm water drainage 100%  Fire management (extinguishers / signage / blanket) 100%  Ramps, parking, line markings pavings 90%  Landscaping 100%  Security system 100%  Communications 75%

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Shire Component (Budget 2017-18) Component Budget Expended Committed Balance Fencing, Parking, Paving & Line Marking 50,000 36,730 18,202 -4,933

Siteworks 10,000 11,491 -1,491 Storm drains 15,000 8,101 6,899 Electrical (inc Security/ Communications) 50,000 44,436 5,564

Fire management 5,000 576 4,424 Workshop - Fitments / Equipment 75,000 44,339 3,764 26,897 Office - Fitments / Equipment 20,000 15,288 4,712 Contract Overseer + Planning 15,000 12,350 2,650 Total 240,000 173,311 21,966 44,723

Tender Contractor Expended Committed Balance Price WBS 626,715 615,855 17,234 -6,374

Grand Total 866,715 789,166 39,200 38,348

Integrated Planning Process Phase Actions Status

Phase 13  Adoption of Final Documents by Council Completed

 Update of CBP Financials 2018/19 to 2022/23 June 18

 Update of LTFP following completion of 2016/17 Audit June 18

 Update of Asset Management Plan / Spreadsheet o Mentoring program with Ben Symonds in early Completed May o Updating of Asset Management Plans July 18

RAP Revision and Documentation  Innovate-RAP-Quairading LGA – 2017 submitted to Reconciliation Australia for review  Working on revisions to Innovate-RAP-Quairading LGA – 2017  Induction of Danny Marzocchi to the RAP Committee  Submission for Funding of NAIDOC Day event  Next RAP Meeting scheduled for 6th June 2018 Health Precinct – Solar Panels  System installed on 26th February 2018  Production to date 3,964 KW ≈ 46 KW/day o Reduction in Electricity expense of 42% ($486 vrs $845) Page 265 of 273

Community Park – Consultation Process  Following conversations with Sarah Caporn and the Grant Team, a schedule has been drawn up for the Preliminary Community Survey and the Community Consultation Workshop. Consultation Date Required Who Complete Online Survey - broad, general. 30 April 2018 Jen, Richard, Sarah Completed Results on survey collated 25th May 2018 Jen, Richard Ongoing Focus Group Workshop – 8th June Richard / Sarah / Jen, Community to consolidate Focus Group Survey findings into a Concept Members Plans and costings Report to Council on community 13th June 2018 Richard consultation and focus group results

Edwards Way  Dialogue with Property Agent, Building Consortium and the Shire of the promotion of Land and Building packages  Three Land & Building Packages presented by Building Consortium and feedback provided by Shire Reps on the 3rd May 2018. Community & Economic Services Team  Establishment of a Grants Working Group comprising of Grants and Projects Officer, Youth/RAP Co-ordination Officer and EDPO  Conducting of fortnightly Team Meetings with CEO  Weekly meeting of Grants Working Team @ CRC  Drafting of revised Terms of Reference for “Community & Economic Services” Team  Drafting of TOR for Youth/RAP co-ordination Officer  Drafting of TOR for short term Grants Project Officer (Maternity Leave)  Workshop with Marg Hemsley and CRC (11th May 18) Other Matters  Participated and made presentation at The Business of Geotourism and Geoparks Forum at Dept. of Biodiversity, Conservation and Attractions (14th May 18)  Participated in ITVision Customer Service Module Workshop (23rd May 18).

RICHARD BLEAKLEY Economic Development Project Officer

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13.10 Roadswest Progress Reports for Contract No.1-17/18 and Contract No.2-17/18

Contract 1 17/18 Roadworks Progress: -

- Commenced works on 23rd August 2017 - Since the last report Quairading Earthmoving have substantially finished the following works: -  Sealing Blechynden Culvert, patch on Quairading Cunderdin Road, Lake Mears patch, Badjaling South Bridge 4690 and the Cubbine Road patches.  Commenced repairs to the floodway at SLK 2.5 on the Quairading Cunderdin Road.  Karrakin Road repairs  Clemens Road repairs - The crew are currently repairing scours on Solomon South Road. They will then move to Taylor and Talyor North West Road. - Approximately 85% of Contract Amount expended.

Contract 2 17/18 Bridges/Culverts/Floodways: -

- Avon Concrete commenced 11th September 2017. - Scour repairs have been completed to Bridge No. 5104 on Mt Stirling Road (near Visa Road) including undermined foundations. - Scour repairs have been completed to Bridges No’s 715, 716 and 717 on the Quairading Corrigin Road. Floodwaters had scoured underneath the bridge exposing bridge foundations. - Scour repairs have been completed to Bridge No. 4142 on Dangin Mears Road (near Blake Road). The southern abutment was scoured risking possible abutment failure. - The crew are now working on Solomon Road reconstructing the floodway over Homajelly Creek. - Approximately 90% of Contract Amount expended.

DAVID MCKENNA Roadswest | Project Engineer | Contract No 1-17/18 & 2- 17/18 13.11 2018 Regional Telecommunication Review – Hon Mia Davies MLA Page 267 of 273

2018 Regional Telecommunications Review begins 18 May 2018 Local Member for Central Wheatbelt Mia Davies MLA has welcomed the announcement of the 2018 Regional Telecommunications Review announced by the Minister for Regional Communications, Senator Bridget McKenzie. “The review will examine communication issues in regional, rural and remote areas and will be a fantastic opportunity for all in the bush to have their say on how they use telecommunication services and the issues that affect them,” Ms Davies said. “Throughout my electorate I receive many complaints about technical issues and lack of service, it is important for all of us living in regional Western Australia that we have access to be able to grow our businesses, use online services and connect with loved ones. “I strongly encourage everyone to have their say and make their views heard when the consultations commence later this year.” The Regional Telecommunications Independent Review Committee is convened every three years to examine regional telecommunication services in Australia. Six members have been appointed to the Committee: Mr Sean Edwards (Chair), Ms Wendy Duncan, Ms Johanna Plante, Ms Robbie Sefton, Ms Kylie Stretton and Mr Paul Weller. The Committee brings a wealth of experience in the telecommunications sector and an extensive understanding of regional and remote Australia. The Committee will shortly call for submissions and will undertake public consultations in regional and rural areas later in the year. The Committee is expected to report to government by the end of September 2018. “The review will look at ways we can maximise the economic and social benefits that next-generation telecommunication services can provide to our local community,” Ms Davies said. “Access to affordable and reliable modern communications can have a wealth of economic and social benefits for our local communities, farmers and families.” Information on how to participate in these public consultations will be available shortly. Ms Davies said constituents were welcome to forward their concerns to her office so they could be compiled and submitted, or submit directly to the review committee. More information on the review and the terms of reference are available at: www.rtirc.gov.au

For more information contact Mia Davies on 08 9041 1702 (Merredin office), 08 9622 2871 (Northam office) or email [email protected].

Page 268 of 273 13.12 $2.5 million in community safety grants for Durack

Shi re Of Quairading

From: Bunney, Alex (M. Price, MP) Sent: Wednesday, 23 May 2018 4:31 PM To: Bunney, Alex (M. Price, MP) Subject: $2.5 million in community safety grants for Durack

Categories: Council/Agenda

$2.5 million in community safety grants for Durack

Federal Member for Durack Melissa Price has today announced the Federal Government will provide just $2.5 million in funding for 14 safer communities projects to protect communities from violent crimes in regional areas.

The funding has been committed under Round 2 of the Coalition’s $40 million Safer Communities Fund.

Federal Member for Durack Melissa Price announced the funding today in Canberra.

“This is a brilliant result for my electorate, with this windfall in funding sorely needed for regional Western Australia” Ms Price said.

“We all know that alcohol related violence and crime, domestic and family violence and other crimes are especially prevalent in regional communities, and is often a topic that isn’t discussed.

“However, I believe it is imperative the Government is doing all it can to improve community safety with tried and tested methods, like flood lighting public spaces, rolling out CCTV cameras, and installing security lighting to public buildings.

The funding is flowing to the following projects and local governments:

 Shire of Dalwallinu - $11,531 for security lighting at the Skate Park, Memorial Park and town site.

 Shire of Narembeen - $49,980 for a new CCTV network to prevent crime and ant-social behaviour

 Shire of Carnarvon - $214,190 to expand the Carnarvon CCTV network and enhance security at Carnarvon Airport.

 Shire of Mount Magnet - $19,900 to expand the Mount Magnet town centre CCTV network.

 Shire of Dandaragan – $24,935 for solar lighting along Turquoise Way to improve safety at night.

 Chapman Valley Historical Society Inc - $10,150 for CCTV cameras at the Chapman Valley Museum and Heritage Precinct.

1 Page 269 of 273  Town of Port Hedland - $514,344 to expand the towns CCTV systems, and roll out further flood lighting of anti-social behaviour hot-spots.

 Shire of Wyndham East Kimberley - $799,901 for CCTV and lighting to discourage anti-social behaviour.

 Shire of Quairading - $81,840 for CCTV in key locations around town to deter criminals and help to identify offenders.

 Shire of Coorow - $22,875 for a mobile CCTV solution for Leeman and Green Head.  Shire of Kellerberrin - $103,605 to install CCTV cameras in the newly refurbished Centenary Park.

 Shire of Ashburton - $12,750 for an expansion of the CCTV Network in Onslow.

 Shire of Broome - $529,740 for CCTV and lighting upgrades for anti-social behaviour hot spots throughout town. End

Alex Bunney

Media Adviser

Office of Melissa Price MP | Federal Member for Durack

Assistant Minister for the Environment Follow Melissa:

melissapricemp.com.au

Geraldton Office 2B/209 Foreshore Drive, Geraldton WA 6530 Phone (08) 9964 2195 | Fax (08) 9921 7990 Mobile 0427 587 395

Broome Office 4/34-36 Frederick Street, Broome WA 6725 PO Box 1856, Broome WA 6725 Phone (08) 9192 7216 | Fax (08) 9192 8860

Merredin Office 3 Bates Street PO Box 375, Merredin WA 6415 Phone (08) 9041 1749

Canberra Office PO Box 6022 House of Representatives Parliament House Canberra ACT 2600 Phone (02) 6277 4242

2 Page 270 of 273 13.13 Quairading Community Resource Centre

Page 271 of 273

ITEM 14 URGENT COUNCILLORS’ BUSINESS

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ITEM 15 CONFIDENTIAL BUSINESS – AS PER LOCAL GOVERNMENT ACT S5.23 (2)

No matters for consideration.

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ITEM 16 NEXT MEETING DATE

The next Ordinary Meeting of Council is scheduled to take place on Thursday 28th June 2018, commencing at 2 pm on at the Council Chambers, 10 Jennaberring Road, Quairading.

ITEM 17 CLOSURE

There being no further business, the Chairman closed the Meeting at ______pm.