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Council Agenda May 2018

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Council Agenda May 2018 Shire of Quairading Ordinary Council Meeting Agenda st 31 May 2018 Page 2 of 273 Notice of Meeting 31st May 2018 Dear Councillors, The next Ordinary Meeting of Council will be held in the Council Chambers, 10 Jennaberring Road, Quairading, WA on Thursday 31st May 2018 commencing at 2pm. Yours faithfully, GRAEME A FARDON Chief Executive Officer Disclaimer Members of the public should note that in any discussion regarding any planning or other application that any statement or intimation of approval made by any member or officer of the Shire of Quairading during the course of any meeting is not intended to be and is not to be taken as notice of approval from the Shire of Quairading. No action should be taken on any item discussed at a Council meeting prior to written advice on the resolution of the Council being received. Any plans or documents contained in this document may be subject to copyright law provisions (Copyright Act 1968, as amended) and the express permission of the copyright owner(s) should be sought prior to the reproduction. Page 3 of 273 Table of Contents ITEM 1 OPENING & ANNOUNCEMENTS ............................................................................................ 5 ITEM 2 ATTENDANCE AND APOLOGIES ........................................................................................... 5 ITEM 3 PUBLIC QUESTION TIME ....................................................................................................... 6 ITEM 4 DEPUTATIONS / PRESENTATIONS / SUBMISSIONS ............................................................ 6 ITEM 5 APPLICATIONS FOR LEAVE OF ABSENCE ........................................................................... 6 5.1 Application for Leave of Absence – Cr Stacey .......................................................................... 6 ITEM 6 DECLARATIONS OF INTEREST ............................................................................................. 7 ITEM 7 CONFIRMATION OF MINUTES AND BUSINESS ARISING .................................................... 7 7.1 Confirmation of Minutes – 26th April 2018 ................................................................................. 7 7.2 Confirmation of Minutes – 22nd May 2018 ................................................................................. 7 7.3 Business Arising ....................................................................................................................... 7 ITEM 8 MATTERS FOR CONSIDERATION – BUILDING AND TOWN PLANNING .............................. 39 ITEM 9 MATTERS FOR CONSIDERATION – FINANCE & AUDIT ....................................................... 40 9.1 Accounts for Payment – April 2018 ........................................................................................... 40 9.2 Fund Balance Report – April 2018 .......................................................................................... 48 9.3 Financial Information – Statements of Income and Expenditure for the Period Ending – 30th April 2018 ....................................................................................................................................... 60 9.4 Financial Statements – Variation to Budget by Percentage or Value – 30th April 2018 ............ 105 9.5 Review of Fees & Charges 2018/2019 ................................................................................... 111 9.6 Salaries and Allowances Tribunal (SAT) – Local Government CEO’s and Elected Members Remuneration ......................................................................................................................... 120 ITEM 10 MATTERS FOR CONSIDERATION – GOVERNANCE & ADMINISTRATION ........................ 162 10.1 WALGA – Notice of Annual General Meeting ......................................................................... 162 10.2 Community Services Review and Workforce Plan .................................................................. 170 10.3 Bush Fire Advisory Committee Meeting Minutes – 12th April 2018 .......................................... 227 ITEM 11 MATTERS FOR CONSIDERATION – HEALTH AND BUILDING ........................................... 237 ITEM 12 MATTERS FOR CONSIDERATION – WORKS ...................................................................... 238 12.1 The Feasibility of Purchasing High pressure Culvert Cleaner Pump Unit ................................ 238 ITEM 13 INFORMATION BULLETIN .................................................................................................... 240 13.0 Information Bulletin – May 2018 ............................................................................................. 240 13.1 Shire of Quairading / City of Melville Partnership .................................................................... 242 13.2 Regional Cooperation ............................................................................................................. 243 13.3 Delegates’ Reports ................................................................................................................. 244 13.4 Report on Delegated Authority Exercised ............................................................................... 245 13.5 Manager of Health and Building Services – April 2018 ........................................................... 246 13.6 Grants and Projects Officer’s Report – May 2018 ................................................................... 248 13.7 Community Emergency Services Manager’s Report – May 2018 ........................................... 257 13.8 Manager of Works & Services Report – May 2018 ................................................................. 259 Page 4 of 273 13.9 Economic Development Project Officer’s Status Report – May 2018 ...................................... 262 13.10 Roadswest Progress Reports for Contract No.1-17/18 and Contract No.2-17/18 .................... 266 13.11 2018 Regional Telecommunication Review – Hon Mia Davies MLA ....................................... 267 13.12 $2.5 million in community safety grants for Durack ................................................................. 268 13.13 Quairading Community Resource Centre ............................................................................... 270 ITEM 14 URGENT COUNCILLORS’ BUSINESS .................................................................................. 271 ITEM 15 CONFIDENTIAL BUSINESS – AS PER LOCAL GOVERNMENT ACT S5.23 (2) ................... 272 ITEM 16 NEXT MEETING DATE .......................................................................................................... 273 ITEM 17 CLOSURE .............................................................................................................................. 273 Page 5 of 273 SHIRE OF QUAIRADING ITEM 1 OPENING & ANNOUNCEMENTS The Shire President opened the Meeting at _______ pm. “Before we start our Meeting, I would like to acknowledge that we are meeting on Noongar land and we pay respect to the original custodians…past, present and future and welcome you all here today for this Meeting”. Councillors are advised that Sergeant John Hancock has been invited to the Council Meeting to address Council on Police Issues. Consultant Marg Hemsley will apprise Council on the proposed Workforce Plan and Community Service Review. Afternoon Tea will be provided by “Biggest Morning Tea” to help raise vital money for people affected by cancer, kindly bring along a Gold Coin Donation. ITEM 2 ATTENDANCE AND APOLOGIES Councillors Cr WMF Davies Shire President Cr B McGuinness Deputy Shire President Cr LR Brown Cr JN Haythornthwaite Cr J McRae Cr WE Shenton Cr PD Smith Cr TJ Stacey Council Officers Mr A Cooper Acting Chief Executive Officer Mr AJ Merillo Deputy Chief Executive Officer Mr A Rourke Manager of Works & Services Mr RM Bleakley Economic Development Project Officer Mrs A Strauss Chief Executive Officer's Secretary Observers/Visitor Apologies Leave of Absence Previously Granted Page 6 of 273 ITEM 3 PUBLIC QUESTION TIME The following question submitted by Mr John Haythornthwaite was taken on notice at the Council Meeting held Thursday 26th April 2018. Question EFT5208: 4x Goodyear Wangler Tyres 255/70R16. For which Vehicle where the tyres purchased for? Response The Chief Executive Officer advised that the question would be taken on notice and a written response provided. Additional Information The Tyres were purchased for the Community Emergency Service Manager’s Vehicle Registration Number 1GJI253 at a Cost of $1280.00 (incl. GST) ITEM 4 DEPUTATIONS / PRESENTATIONS / SUBMISSIONS Sergeant John Hancock will be presenting to Council on Local Police Issues. ITEM 5 APPLICATIONS FOR LEAVE OF ABSENCE 5.1 Application for Leave of Absence – Cr Stacey An Application for Leave of Absence has been received from Cr Stacey for the period 10th August 2018 to 31st August 2018 (inclusive). Recommendation That Cr Stacey be granted Leave of Absence from Council and Committee Meetings for the period of 10th August 2018 to 31st August 2018 (inclusive). Page 7 of 273 Shire Of Quairading From: Graeme Fardon Sent: Tuesday, 15 May 2018 4:33 PM To: Trevor Stacey Cc: Shire Of Quairading Subject: RE: Leave of Absence request Categories: Council/Agenda Good Afternoon Trevor I acknowledge receipt of your Request for Leave of Absence. I have forwarded to Anthea for inclusion in the Council Agenda for May 2018. Regards Graeme CEO From: Trevor Stacey [mailto:[email protected]] Sent: Tuesday, 15 May 2018 3:19 PM To: Graeme Fardon <[email protected]>
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