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June 21, 2021
The Board of Commissioners of Franklin County, North Carolina, met for its Regular Meeting at 7:00 P.M. in the Hamilton Hobgood Courthouse Annex with the following Commissioners present: Chairman Michael Schriver, Vice-Chairman David Bunn, Commissioners Harry L. Foy, Jr., Cedric K. Jones, Sr., Kelli London, Mark Speed and Danny Pearce.
Chairman Schriver called the meeting to order and asked the Board to consider amending the agenda to include the following:
• Remove American Rescue Plan (ARP) Special Revenue Fund Budget Ordinance 2020/2021 (Item 1-M) from the consent agenda. • Add to the agenda (Item 7) Accept the American Rescue Plan (ARP) Grant Funds and Approve the Grant Project Budget Ordinance
Commissioner Speed made the motion to amend the agenda, seconded by Commissioner Pearce. The motion duly carried approval with all present voting “AYE.”
Chairman Schriver then asked the Board to consider approval of the consent agenda.
Commissioner Bunn made a motion to approve the consent agenda. The motion was seconded by Commissioner Speed. The motion duly carried approval with all present voting “AYE.” The items approved are as follows:
1. CONSENT AGENDA
A. May 26, 2021 Minutes B. June 7, 2021 Minutes C. Stepping Up Resolution and Amendment to Interlocal Agreement D. Home Care Community Block Grant (HCCBG) Funding Plan E. Audit Contract for Fiscal Year Ending June 30, 2021 F. TDA Audit Contract for Fiscal Year Ending June 30, 2021 G. Budget Ordinance Amendment #15 (Pursuant to North Carolina General Statute 159- 15, the County Finance Officer is requesting a budget ordinance amendment in the amount of $4,588,298 for the General Fund; $197,890 for the Fire Service Districts; $275,000 for the Special Revenue Insurance Fund; and $2,971,648 for the Water and Sewer Enterprise Fund.) H. Amendment #1 to 2019 WWTP Rehabilitation Project Budget Ordinance I. Amendment #1 to Franklin County Representative Payee Fund (DSS) Special Revenue Fund 2020/2021 J. Wall Road Water Supply Pump Station Project Budget Ordinance K. Amendment #1 to Franklin County Fines and Forfeitures Fee Special Revenue Fund 2020/2021 L. Amendment #1 to Franklin County Deed of Trust Feeds Special Revenue Fund 2020/2021 M. American Rescue Plan (ARP) Special Revenue Fund Budget Ordinance 2020/2021
Item 1-C
RESOLUTION AUTHORIZING AN AMENDMENT TO THE INTERLOCAL AGREEMENT FOR THE REGIONAL STEPPING UP INITIATIVE IN FRANKLIN, GRANVILLE, HALIFAX, VANCE AND WARREN COUNTIES
WHEREAS, each of the Participating Counties previously entered into a Interlocal Agreement (Agreement) for the establishment and operation of a Regional Stepping up Initiative Program; and
WHEREAS, the term of the original Agreement, unless terminated earlier, was through June 30, 2021; and
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WHEREAS, pursuant to the terms of paragraph 7, the Agreement may be amended by mutual agreement adopted in the same manner prescribed for the adoption of the Agreement under Article 20, Chapter 160A of the N.C. General Statutes; and
WHEREAS, the original Agreement was never terminated and the Participating Counties desire to amend, renew and extend the term of the Agreement; and
WHEREAS, in furtherance of that effort, the Participating Counties propose to amend that certain “Interlocal Agreement - Regional Stepping Up Initiative Program”, a copy of which has been presented to the Board and is attached hereto;
NOW THEREFORE, BE IT RESOLVED, that the Franklin County Board of Commissioners does hereby authorize the execution of the aforementioned amendment to interlocal agreement by the Chairman of the Board and any other county official or staff deemed necessary, in the form substantially as submitted, but with such minor or clerical amendments prior to execution as may be deemed necessary without further approval of the Board.
(please see next page)
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Item 1-G
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(please see next page)
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Item 1-H
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Item 1-I
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Item 1-J
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Item 1-K
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Item 1-L
2. COMMENTS FROM THE PUBLIC
This was the time set aside by the Board of Commissioners to allow individuals five minutes to address the Board on issues concerning the county.
Scott Strickland, 40 Sheila’s Lane, Louisburg, NC • Mr. Strickland offered comments relative to emergency radio communications and a denied position for the Sheriff’s Office.
3. CAPTIVE-AIRE SYSTEMS, INC. HANGAR LEASE AND CONSTRUCTION AGREEMENT
Triangle North Executive Airport Director, Bo Carson, presented a hangar lease and construction agreement for Captive-Aire Systems, Inc. to construct a hangar in the north corporate area on the airfield at Triangle North Executive Airport (LHZ). The Board was asked to approve the hangar lease and construction agreement.
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Mr. Carson offered the following presentation.
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Commissioner Speed made a motion to approve the hangar lease and construction agreement for Captive-Aire Systems, Inc. at Triangle North Executive Airport. The motion was seconded by Commissioner Bunn and duly carried approval with all present voting “AYE.”
Mr. Carson also read aloud a letter from Brandon Hafner, VP Construction/Facilities, Captive-Aire/Thales Academy/Thales College. In the letter, Mr. Hafner expressed gratitude and stated he appreciated the opportunity to build the new hangar and looks forward to the advancements it will bring to North Carolina and to the other states in which they operate.
4. TRIANGLE NORTH EXECUTIVE AIRPORT RULES AND REGULATIONS
Triangle North Executive Airport Director, Bo Carson, requested approval of the updated Airport’s Rules and Regulations for the airfield. The airport’s last rules and regulations change was approved on November 19, 2018 by the Franklin County Board of Commissioners. The update addressed updated language to the document as well as needed changes to airport security and safety on the airfield. Mr. Carson requested the Board’s approval of the updated changes to the Triangle North Executive Airport’s Rules and Regulations.
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Mr. Carson offered the following presentation.
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Commissioner Bunn made a motion to approve the updated Airport Rules and Regulations. The motion was seconded by Commissioner Speed and duly carried approval with all present voting “AYE.”
5. WALL ROAD WATER SUPPLY PUMP STATION BID AWARD
Jamie Holtzman, Finance Director presented the recommendation for contract award for the Wall Road Water Supply Pump Station. At the July 6, 2020 County Commissioners meeting, the Board approved an emergency water purchase agreement with the City of Raleigh. MBD Engineering LLC designed and permitted the interconnection. At the November 16, 2020 County Commissioners meeting, the Board agreed to fund the Wall Road Supply Pump Station for $235,000 for the emergency supply capacity. At the April 5, 2021 County Commissioners meeting, the Board approved a short-term water purchase agreement with the City of Raleigh, expanding the capacity to 400,000 gallons per day. MBD Engineering LLC amended the design and a Request for Proposals was published on May 7, 2021 with the bid opening on June 10, 2021 at 2:00 PM. Five bids were received. Charles R. Underwood, Inc. was the lowest bidder at $788,999. There is a total of $670,000 allocated for the project at this time ($235,000 plus $450,000 included in the FY22 Budget). It is the recommendation from staff for the Commissioners to award the project to Charles R. Underwood, Inc. in the amount of $788,999 and allocate the remaining $118,999 from the Public Utilities fund balance for the project.
Commissioner Speed made a motion to award the bid to Charles R. Underwood, Inc. and allocate the remaining $118,999 from the Public Utilities fund balance for the project. The motion was seconded by Commissioner Bunn and duly carried approval with all present voting “AYE.”
6. HIGH HAZARD POTENTIAL DAM REHABILITATION GRANT FINANCIAL ASSISTANCE AGREEMENT
Christopher Doherty, Public Utilities Director and Jamie Holtzman, Finance Director, requested the Board of Commissioners accept the Phase II of the High Hazard Potential Dam Rehabilitation Grant for the Franklinton Reservoir 2 Dam that Franklin County has been awarded by the North Carolina Department of Environmental Quality Division Energy, Mineral and Land Resources (NCDEQ-DEMLR). In October 2019 Franklin County received a grant from NCCDEQ-DEMLR in the amount of $50,000 with a $17,500 County match to perform analysis, prepare hazard maps, develop work plans and to update the Hazard Mitigation Plan for the Franklin Reservoir 2 Dam. In Phase II the County has been awarded a grant in the amount of $89,000 with a required County match of $47,923.08 for a total project cost of $136,923.08. The grant scope is to finalize the analysis and design to get the project ready to bid with plans and specifications. It is the recommendation of staff that the Board of Commissioners accept the grant, approve the Financial Assistance Agreement and authorize the County Manager to sign the agreement.
Commissioner Jones made a motion to accept grant acceptance and authorize the County Manager to sign the agreement and approve funding. The motion was seconded by Commissioner Bunn and duly carried approval with all present voting “AYE.”
7. AMERICAN RESCUE PLAN (ARP) GRANT FUNDS AND APPROVE THE GRANT PROJECT BUDGET ORDINANCE
Due to updated guidance received from the U.S. Treasury on June 17, 2021, Jamie Holtzman, Finance Director, requested the Board of Commissioners accept the $13,535,494 funded by the Coronavirus State and Local Fiscal Recovery Funds of H.R. 1319 American Rescue Plan Act of 2021 (ARP). Franklin County has received the first tranche in the amount of $6,767,747 of ARP grant funds. The remainder of the allocation is to be
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distributed to Franklin County within 12 months.
The U.S. Treasury guidelines for ARP funds require the Board of Commissioners to vote to accept the $13,535,494 in American Rescue Plan grant funds and delegate the County Manger the responsibility to execute any necessary agreements on behalf of the Board. The Board of Commissioners also must adopt the American Rescue Plan (ARP) Grant Project Ordinance.
Commissioner Jones made a motion to accept the $13,535,494 in American Rescue Plan (ARP) Funds and authorize the County Manager to execute any necessary agreements and Approve the Grant Project Budget Ordinance. The motion was seconded by Commissioner Speed and duly carried approval with all present voting “AYE.”
8. APPOINTMENTS
A. Agricultural Advisory Board
The Board was asked to appoint the following members:
Natalie Farmer (Cedar Rock Township) 2021-2024 Mason Horton (Dunn Township) 2021-2024
Commissioner Bunn made a motion to appoint Natalie Farmer and Mason Horton. The motion was seconded by Commissioner Speed and duly carried approval with all present voting “AYE.”
The Board was asked to reappoint the following members:
Greg Foster (Sandy Creek Township) 2021-2024 Edward Wheeler (Youngsville Township) 2021-2024
Commissioner Speed made a motion to reappoint Greg Foster and Edward Wheeler. The motion was seconded by Commissioner Bunn and duly carried approval with all present voting “AYE.”
B. NCACC Voting Delegate
The Board was asked to designate a voting delegate to represent the County at the 114th Annual Conference of the North Carolina Association of County Commissioners to be held during the Annual Business Session on August 14, 2021 at 12:45pm in New Hanover County. The Board was also asked to designate an alternate voting delegate.
At this time, Commissioner Jones, Pearce and London are scheduled to attend the annual conference.
Commissioner Bunn nominated Commissioner Pearce to serve as voting delegate and Commissioner Jones to serve as alternate voting delegate. The nomination was seconded by Commissioner Speed and duly carried approval with all present voting “AYE.”
C. Other Board Appointments
Commissioner London nominated Devonte Keith to serve as her representative on the Parks and Recreation Advisory Board. The motion was seconded by Commissioner Speed and duly carried approval with all present voting “AYE.”
9. OTHER BUSINESS
No other business was discussed.
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10. BOARD, MANAGER AND CLERK’S COMMENTS
This was the time set aside for the Board of County Commissioners, the County Manager, and the Clerk to the Board to report on various activities. The Board may also discuss other items of interest.
Clerk to the Board Kristen G. King: No comments were offered.
County Manager Kim Denton: Mrs. Denton stated Vaya Health recently made a presentation to staff. Commissioner London was also present. Vaya’s CEO and staff were in attendance to describe management priorities and support they provide in order to serve Franklin County residents. Franklin County staff were able to ask questions and receive information about what the merger of Vaya Health and Cardinal Innovations might mean for Franklin County. A speaker from Trillium Health Services offered public comment at the Board’s meeting on June 7, 2021. Trillium will be sharing information with staff later in the week. Ultimately a recommendation will be brought before the Board.
In terms of ARP (American Rescue Plan) funds, Mrs. Denton said there are very specific steps and guidelines that must be followed. The U.S. Treasury currently has a comment period open to until July 9, 2021. Until guidelines are distributed, she said the County is in a holding pattern. Staff has met, discussed available information and are tracking and listing possibilities for ways to make sure these funds are used in the best way possible for Franklin County. She said the Board will be hearing more from staff as progress is made slowly and cautiously. Staff wants to make certain it understands the priorities and places this money should be spent.
Commissioner Foy: No comments were offered.
Commissioner London: Commissioner London attended the recent presentation to staff by Vaya Health. She said the group provided helpful information about what they want to bring to Franklin County.
Commissioner Pearce: No comments were offered.
Commissioner Jones: Commissioner Jones attended a recent meeting of the Franklinton Board of Commissioners.
Commissioner Schriver: No comments were offered.
Commissioner Bunn: No comments were offered.
Commissioner Speed: No comments were offered.
11. CLOSED SESSION
The Board was asked to conduct a closed session pursuant to the following North Carolina General Statutes:
✓ G.S. 143-318.11 (a) (3) Attorney-Client Privileged Communication ✓ G.S. 143-318.11 (a) (5) Real Property Purchase/Contracts/Leases
Commissioner Bunn made a motion to enter into closed session, seconded by Commissioner Pearce. The motion was approved 6 to 1, with Commissioner Foy voting in opposition.
Following closed session, Commissioner Foy made a motion to enter back into open session. The motion was seconded by Commissioner Speed and duly carried with all present voting “AYE.”
Triangle North Executive Airport Director, Bo Carson, presented a lease for S3 Aviation, LLC for the Board to consider.
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Mr. Carson offered the following presentation.
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Commissioner Pearce made a motion to terminate the February 15, 2021 lease with S3 Aviation, LLC; use this type of lease moving forward for small to medium sized hangars; and approve the small to medium size hangar lease and construction agreement for S3 Aviation LLC. The motion was then seconded by Commissioner Speed and duly carried approval with all present voting “AYE.”
At 9:14pm, Commissioner Jones made a motion to adjourn, seconded by Commissioner Bunn. The motion duly carried approval with all present voting “AYE.”
Michael S. Schriver, Chairman Kristen G. King, Clerk to the Board
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