Time: 9:00am Date: Tuesday, 4 February 2020 Venue: Council Chambers, Waipā District Council, 101 Bank Street, Te Awamutu
INDEX PAGE NO.
Agenda – 4 February 2020 1 - 9
3 Minutes of Previous Meeting – 3 December 2019 (10 - 18)
4 Sport Waikato Quarterly Report and Presentation (19 - 30)
5 Quarterly District Growth Report (31 - 56)
5 - 6 Civil Defence Emergency Management Quarterly Report (57 - 64)
Elite & Under 23 National Road Cycling Championships 2020 - 6 - 7
Request for Approval of Temporary Road Closure (65 - 70)
Rangiaowhia Commemoration Day – 8
Request for Approval of Temporary Road Closure (71 - 74)
9 Resolution to Exclude the Public (No Papers) 2
INDEX PAGE NO.
9 Contract 28-16-03 - Design Services for Cambridge Town Pool Redevelopment – Increase to Contract Sum (Circulated Separately)
4 February 2020 Page 2 of 9 10357139 3
AGENDA ITEMS
1 MEMBERS
Chairperson SC O’Regan
Members His Worship the Mayor JB Mylchreest, EM Andree-Wiltens, EH Barnes, AW Brown, LE Brown, PTJ Coles, RDB Gordon, ML Gower, MJ Pettit, EM Stolwyk, CS St Pierre, BS Thomas, GRP Webber, P Davies (Iwi Representative)
2 APOLOGIES
3 DISCLOSURE OF MEMBERS’ INTERESTS
Members are reminded to declare and stand aside from decision making when a conflict arises between their role as an elected member and any private or other external interest they may have.
4 MINUTES OF PREVIOUS MEETING ECM: 10223518/ Page: 10 - 18
Recommendation That the open minutes of the Strategic Planning & Policy Committee meeting held on 3 December 2019, having been circulated, be taken as read and confirmed as a true and correct record.
5 LATE ITEMS
Items not on the agenda for the meeting require a resolution under section 46A of the Local Government Official Information and Meetings Act 1987 stating the reasons why the item was not on the agenda and why it cannot be dealt with at a subsequent
4 February 2020 Page 3 of 9 10357139 4
meeting on the basis of a full agenda item. It is important to note that late items can only be dealt with when special circumstances exist and not as a means of avoiding or frustrating the requirements in the Act relating to notice, agendas, agenda format and content.
6 CONFIRMATION OF ORDER OF MEETING
Recommendation That the order of the meeting be confirmed.
7 SPORT WAIKATO QUARTERLY REPORT AND PRESENTATION Page: 19 – 30
Matthew Cooper – CEO, Sport Waikato, Amy Marfell – GM Regional Leadership, Sport Waikato and Rebecca Foy – Waipā District Co-ordinator, Sport Waikato, will present the Sport Waikato - Waipa District Quarterly report which covers the period 1 October 2019 to 31 December 2019. They will also present “Moving Waikato” a unified strategy for sport, recreation and physical activity for the Waikato region which seeks to enable organisations across the Waikato (and New Zealand) to work in partnership to a achieve healthy, vibrant, physically active and success sporting region.
Recommendation That the report titled “Waipa District Report 1/10/2019 - 31/12/2019’’ and the information from Matthew Cooper – CEO, Sport Waikato, Amy Marfell – GM Regional Leadership, Sport Waikato and Rebecca Foy – Waipā District Co-ordinator, Sport Waikato be received.
4 February 2020 Page 4 of 9 10357139
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8 QUARTERLY DISTRICT GROWTH REPORT ECM: 10350426/ Page: 31 - 56
The purpose of this report is to provide the Committee with a quarterly update on matters relating to growth in the Waipā District.
This includes matters arising at national, sub-regional, regional and district levels.
This report is provided for information purposes and does not require any decision- making on the part of Elected Members.
Please note that matters pertaining to capital projects and their associated risks will be separately reported to Council’s Service Delivery and Audit & Risk committees respectively.
The following appendices accompany the staff report: . Appendix 1 – Quarterly statistics . Appendix 2 – Yearly statistics . Appendix 3 – Applications determined by the District Licensing Committee . Appendix 4 – Building consents issued . Appendix 5 – Major resource consent applications.
Recommendation That the Strategic Planning and Policy Committee receive the report titled ‘Quarterly District Growth Report’ (document number 10350426) of Wayne Allan, Group Manager District Growth and Regulatory Services.
9 CIVIL DEFENCE EMERGENCY MANAGEMENT QUARTERLY REPORT ECM: 10352466/ Page: 57 - 64
The purpose of this report is to provide the Committee with a quarterly update on matters relating to civil defence emergency management (CDEM) in the Waipā District.
This includes matters arising at national, regional and district levels including emergency management activities under the shared service arrangement between Waipā, Ōtorohanga and Waitomo District Councils.
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This report is provided for information purposes and does not require any decision- making on the part of Elected Members.
Recommendation That the Strategic Planning and Policy Committee RECEIVE the report titled ‘Civil Defence Emergency Management Quarterly Report’ (document number 10352466) of Wayne Allan, Local Controller and David Simes, Emergency Management Operations Manager.
10 ELITE & UNDER 23 NATIONAL ROAD CYCLING CHAMPIONSHIPS 2020 – REQUEST FOR APPROVAL OF TEMPORARY ROAD CLOSURE ECM: 10129404/ Page: 65- 70 Cycling New Zealand has applied to Council for permission to temporarily close the roads as detailed below under the Local Government Act 1974 to enable them to hold the Elite & U23 National Road Cycling Championships from Friday, 14 February to Sunday, 16 February 2020.
The temporary road closure would be for:
Friday, 14 February 2020 – 8.00am to 2.00pm
Peake Road – between Cambridge Road and Racecourse Road
Saturday, 15 February 2020 – 5.00am to 5.00pm
Alpha Street – between Bryce Street and Victoria Street
Sunday, 16 February 2020 – 5.00am to 5.00pm
Victoria Street - between Queen Street and Alpha Street
Victoria Street (northbound only) – between Alpha Street and Duke Street
Bryce Street - between Alpha Street and Duke Street
Dick Street - between Alpha Street and Duke Street
Duke Street - between Bryce Street and Wilson Street
Duke Street (eastbound only) - between Wilson Street and Victoria Street
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No parking will be permitted on Alpha Street (between Bryce Street and Victoria Street) and Victoria Street (between Alpha Street and Queen Street) between 5.00am on Saturday, 15 February 2020, and 5.00pm on Sunday, 16 February 2020.
Recommendation That a) The report ‘Elite and under 23 national road cycling championships 2020 – request for approval of temporary road closure’ (document number 10129404) of Julie Taylor, Transportation Safety Officer, be received; b) The Strategic Planning and Policy Committee approves, in accordance with sections 319(h) and 342, and section 11 of Schedule 10 of the Local Government Act 1974:
the following temporary road closures: Friday, 14 February 2020 – 8.00am to 2.00pm
Peake Road – between Cambridge Road and Racecourse Road
Saturday, 15 February 2020 – 5.00am to 5.00pm
Alpha Street – between Bryce Street and Victoria Street
Sunday, 16 February 2020 – 5.00am to 5.00pm
Victoria Street - between Queen Street and Alpha Street
Victoria Street (northbound only) – between Alpha Street and Duke Street
Bryce Street - between Alpha Street and Duke Street
Dick Street - between Alpha Street and Duke Street
Duke Street - between Bryce Street and Wilson Street
Duke Street (eastbound only) - between Wilson Street and Victoria Street
c) The Strategic Planning and Policy Committee authorises public notification of the approved road closure in accordance with the Local Government Act 1974.
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11 RANGIAOWHIA COMMEMORATION DAY – REQUEST FOR APPROVAL OF TEMPORARY ROAD CLOSURE ECM: 10129861/ Page: 71 - 74 Ngāti Apakura Runanga Trust has applied to Council for permission to temporarily close the following road as required under the Local Government Act 1974 to enable the Rangiaowhia Commemorations to take place on Friday, 21 February 2020.
The temporary road closure is for part of Rangiaowhia Road between Cambridge Road and Puahue Road from 5.00am to 5.00pm on the above day.
This section of Rangiaowhia Road will be closed to traffic during the above time.
Recommendation That a) The report ‘Rangiaowhia Commemoration Day – request for approval of temporary road closure’ (document number 10219861) of Julie Taylor, Transportation Safety Officer be received, b) The Strategic Planning and Policy Committee approve the temporary road closure of part of: Rangiaowhia Road – from Cambridge Road to Puahue Road
from 5.00am to 5.00pm on Friday, 21 February 2020.
in accordance with sections 319(h) and 342 and section 11 of Schedule 10 of the Local Government Act 1974.
c) The Strategic Planning and Policy Committee authorise public notification of the approved road closure in accordance with the provisions of the Local Government Act 1974.
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12 RESOLUTION TO EXCLUDE THE PUBLIC No papers (Section 48, Local Government Official Information and Meetings Act 1987)
Recommendation That the public be excluded from the following part of the proceedings of this meeting.
The general subject of the matter to be considered while the public is excluded, the reason for this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
Item Minutes/ Report General subject of each Reason for Ground(s) No. of: matter to be considered passing this under section resolution in 48(1) for the relation to passing of this each matter resolution 13 Manager Project Contract 28-16-03 Good reason Section 48(1) Delivery Increase to Contract to withhold Lorraine Sum Design Services exists under Kendrick Cambridge Pool section 7 Redevelopment This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:
13 To enable any local authority holding the Section 7(2)(i) information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
13 CONTRACT 28-16-03 - DESIGN SERVICES FOR CAMBRIDGE TOWN POOL REDEVELOPMENT – INCREASE TO CONTRACT SUM Circulated separately
This item will be taken within the public excluded section of the meeting.
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Time: 9:00am Date: Tuesday 3 December 2019 Venue: Council Chambers, Waipa District Council, 101 Bank Street, Te Awamutu
1 PRESENT
Chairperson SC O’Regan
Members His Worship the Mayor JB Mylchreest, EM Andree-Wiltens, EH Barnes, AW Brown, LE Brown, PTJ Coles, RDB Gordon, ML Gower, MJ Pettit, EM Stolwyk, CS St Pierre, BS Thomas, GRP Webber
2 APOLOGIES
There were no apologies.
3 DISCLOSURE OF MEMBERS’ INTERESTS
There were no new disclosures.
4 MINUTES OF PREVIOUS MEETING
The last meeting before the Triennial Election was held on 3 September 2019. The Chairperson and the Chief Executive were responsible for the correctness of the Minutes of the last meeting before a triennial election.
5 LATE ITEMS
There were no late items.
10223518 11
6 CONFIRMATION OF ORDER OF MEETING
RESOLVED 02/19/85 That the order of the meeting be confirmed. Cr Thomas/ Cr Stolwyk
7 WAIPA COMMUNITY FACILITIES TRUST
Chief Executive Waipa Community Facilities Trust Matt Horne and Waipa Community Facilities Trust Members Merv Gyde accompanied by Fiona Carrick presented the Waipa Community Facilities Trust October 2019 six monthly progress report, the 2018 – 2019 end of year report and answered questions of the Committee.
Mr Horne advised that $20,000 from Water Safety New Zealand has been used to facilitate swimming in the community. Discussion was held around how to encourage more families into learn to swim programmes and how beneficial one on one lessons were. Mr Gyde noted that there was a challenge in managing timings as the peak times are before and after school. Maximising the commercial opportunity had to be balanced with providing enjoyment to patrons.
Manager Community Services Sally Sheedy advised that she would be reporting back in her quarterly updates on the pool progress.
RESOLVED 2/19/86 That a) The report of Sally Sheedy, Manager Community Services be received; b) The Waipa Community Facilities Trust October 2019 Monthly Report (Document Number 10128524) and 2018-2019 End of Year Report (Document Number 10128526), of Matt Horne, Chief Executive of Waipa Community Facilities Trust be received; and c) The Strategic Planning and Policy Committee confirm no changes are required to the Draft Statement of Intent 2020-2021 of the Waipa Community Facilities Trust (Document number 10128819).
Cr Barnes/ Cr St Pierre
3 December 2019 Page 2 of 9 10223518 12
8 DISTRICT PLAN UPDATE
Policy Advisor District Plan, Julie Hansen, provided an update to the Committee on the following plan processes that are currently underway and took questions from the members.
. District Plan Work Programme . National Planning Standards . Potential Plan Changes . Plan Changes 2 and 10.
RESOLVED 2/19/87 That the Strategic Planning and Policy Committee: a) RECEIVE the information contained in the report titled ‘District Plan update (document number 10118350) of Julie Hansen, Policy Advisor District Plan.
Cr Gower/ Cr A Brown
9 CIVIL DEFENCE EMERGENCY PLANNING QUARTERLY REPORT
Emergency Management Operations Manager David Simes presented the Civil Defence Quarterly update report on the Civil Defence Emergency Management (CDEM) activity for the period 1 July 2019 to 31 August 2019. This included emergency management activities under the shared service arrangement between Waipā, Ōtorohanga and Waitomo District Councils and activities of the Waikato Civil Defence Emergency Management Group including the Joint Committee.
RESOLVED 2/19/88 That the Strategic Planning and Policy Committee: a) RECEIVE the information contained in the ‘Civil Defence Emergency Planning Quarterly Report (1 July 2019 to 31 October 2019)’ report (document number 10129093) of Wayne Allan, Local Civil Defence Controller and David Simes, Emergency Management Operations Manager be received.
Cr St Pierre/ Cr Pettit
3 December 2019 Page 3 of 9 10223518 13
10 DISTRICT GROWTH AND REGULATORY SERVICES QUARTERLY REPORT
Group Manager District Growth and Regulatory Services Wayne Allan presented the quarterly update on proposed legislative changes influencing key services, Waipā District Plan changes, district growth and regulatory services for the period 1 July 2019 to 30 September 2019.
Topics covered included: . Submission on the National Policy Statement - Urban Development . Submission on the National Policy Statement – Highly Productive Land . Submission on the Action for Healthy Waterways documentation . Submission on the Resource Management Act Amendment Bill 2019 . Quarterly statistics . Yearly statistics . Applications determined by the District Licensing Committee . Building consents issued . Major resource consent applications
Staff were congratulated on the standard of the submissions given the very short time frame given by Central government.
In response to the request for clarification on work being undertaken in the Sub- regional space and time frames for concept plans, Group Manager-Strategy and Community Services Debbie Lascelles advised that due to the Councillor induction programme, there had been limited time opportunities to bring everyone together. Workshops would be held in the new year and Councillors will be brought up to speed on the Auckland to Hamilton corridor and other sub-regional and district planning policy initiatives.
RESOLVED 2/19/89 That the ‘District Growth and Regulatory Services quarterly report’ (document number 10111702) of Wayne Allan, Group Manager District Growth and Regulatory Services be received.
Cr L Brown/ Cr Pettit
3 December 2019 Page 4 of 9 10223518 14
11 AMENDMENT TO THE WAIPA DISTRICT FIRE CONTROL BYLAW 2015
The Waipa District Fire Control Bylaw was last reviewed in 2015. The Fire and Emergency New Zealand Act 2017 removed from the jurisdiction of local authorities most of the responsibilities contained within the Bylaw. Council is therefore required to determine whether a bylaw remains the most appropriate way of addressing the remaining issues (sections 155(1) and 160 LGA).
Retaining a bylaw would enable Council to fulfil its remaining responsibilities more flexibly through a wider range of authorised officers who would not otherwise be available to Council. If Council had no bylaw, Council staff would be limited in the actions they could take and by whom.
Staff reviewed the existing bylaw. The Fire and Emergency New Zealand Act 2017 inserted a new section 152B into the Local Government Act 2002. This would remove the need for public consultation on this bylaw. Council is only required to consult Fire and Emergency New Zealand (FENZ) as the key stakeholders. Council has undertaken pre-consultation with FENZ.
RESOLVED 2/19/90 That the Strategic Planning and Policy Committee: a) RECEIVES the report of Graham Pollard, Strategic Projects Driver [document number 10122198]; and
b) DETERMINES that a new Fire Control Bylaw is the most appropriate method for addressing Council’s remaining fire control responsibilities; and
c) AGREES that the draft Fire Control Bylaw 2019 as set out in Appendix 1 [document number 10087909] is in the most appropriate form for addressing Council’s fire control responsibilities and does not give rise to any implications under the New Zealand Bill Of Rights Act 1990; and
d) RECOMMENDS that Council adopts the draft Fire Control Bylaw 2019 as set out in Appendix 1 [document number 10087909] and thereby makes a new Waipa District Fire Control Bylaw 2019, effective from 1 January 2020.
Cr St Pierre / Cr Gower
3 December 2019 Page 5 of 9 10223518 15
12 AMENDMENTS TO THE WAIPA DISTRICT COUNCIL CLOSED CIRCUIT TELEVISION (CCTV) POLICY
The Waipa District Council Closed Circuit Television (CCTV) Policy for Community Safety in Public Places was adopted by the Strategic Planning and Policy Committee by resolution 2/19/26 on 5 March 2019.
The purpose of the Policy is to:
(a) Monitor and manage traffic at specific intersections and to investigate incidents that occur in those locations.
(b) Improve road user safety by monitoring traffic flow patterns and investigating traffic incidents.
(c) Increase public safety by discouraging public disorder and anti-social behaviour.
(d) Detect and capture evidence of offending to allow for a quick response from the Police, emergency services or Council and assist with investigations and prosecutions of offending in the Waipa District.
(e) Actively deter offending in the Waipa District, including that which relates to Council assets or facilities.
Work has continued during 2019 to install, configure and test the system hardware; and to recruit and train volunteers to monitor the live camera images. In doing so, a significant Policy omission has been identified. New Zealand Police requested that this omission be rectified as it potentially affects the efficiency of Police operations and their ability to respond more effectively to incidents.
In proposing this amendment, the opportunity was taken to also ask the Committee to adopt several minor amendments arising from changes to organisational titles.
There was general consensus that the ability to access real time information was vital For Police to act promptly to incidents.
3 December 2019 Page 6 of 9 10223518 16
RESOLVED 2/19/91 That the Strategic Planning & Policy Committee: a) RECEIVES the Amendments to the Waipa District Council Closed Circuit Television (CCTV) Policy report (document number 10122204) of Graham Pollard, Strategic Projects Driver; and
b) ADOPTS the minor amendments to policy clause 4.4.2 of the Waipa District Council Closed Circuit Television (CCTV) Policy, as shown in Appendix 1 of this report; and
c) ADOPTS the new amendments to policy clause 4.8 of the Waipa District Council Closed Circuit Television (CCTV) Policy, as shown in Appendix 1 of this report.
Cr A Brown/ Cr L Brown
13 TREE POLICY REVIEW AND CONTESTABLE PROTECTED TREE MAINTENANCE FUND
The Waipa District Council Tree Policy (Section 4.45 of the Procedural Policy Manual – document number 1135767) was reviewed in conjunction with the recent District Plan Change 2 (PC2) and was workshopped with elected members on 2 April 2019. With PC2 now operative, the Tree Policy has been finalised for approval by Elected Members.
PC2 saw a significant change in the way protected trees are managed in Waipa district – most notably the shift of maintenance and responsibility to the landowner.
During the Tree Policy workshop, it was identified a contestable protected tree maintenance fund may be developed pending Council approval. It is proposed $50,000 be allocated each year ($25,000 in the existing financial year to allow for the remaining 6 months) to assist with tree maintenance costs now being borne by landowners.
Community Facilities Team Leader Brad Ward presented his report and advised that the Staff preferred option for this fund would see Council develop a contestable fund with a claim cap of $2,500 per tree. Mr Ward confirmed that this option provided a good level of support to protected tree owners, while not placing significant financial and resource strain on Council.
3 December 2019 Page 7 of 9 10223518 17
Community Services Manager Sally Sheedy advised that there were now 99 protected trees on private land in the district down from 120 before PC2 became operative. The reason for the change in approach to the maintenance of protected trees lies in the fact that the landowner is the owner of the tree and responsible for the maintenance of that tree. PC2 has relaxed many of the rules for maintenance. Ms Sheedy advised that previously when Council maintained the protected tree and the landowner had liability or ownership of the tree, the liability for that protected tree became blurred.
Discussion ensued around what figure the contestable fund amount should be set at and if it should be on looked at on a case by case basis instead.
The Committee decided to change the original resolution to include adopting a public consultation process and hold a workshop with Elected Members as soon as practicable alongside the public consultation.
RESOLVED 2/19/92 a) That the Tree Policy Review and Contestable Protected Tree Maintenance Fund report (document number 10128591) of Brad Ward, Community Facilities Team Leader be received;
b) that the Strategic Planning and Policy Committee adopt the draft Tree Policy 2019 as set out in Appendix 1 (document number 10128529) for public consultation.
Cr Coles/ Cr St Pierre 14 MEETING SCHEDULE FOR 2020
The Local Government Act 2002 requires Council and its Committees to set the dates of meetings, or a schedule of meetings, for a period of time.
RESOLVED 02/19/93 That in accordance with the Local Government Act 2002, Schedule 7 Clause 19(6)(a)(b), the Strategic Planning & Policy Committee adopt the following schedule of meeting dates for 2020 (generally being the first Tuesday of each month, except January):
4 February; 3 March; 7 April; 5 May; 2 June; 7 July; 4 August; 1 September; 6 October; 3 November; 1 December.
Cr A Brown/ Cr Gower
3 December 2019 Page 8 of 9 10223518 18
There being no further business the meeting closed at 11.11am
CONFIRMED AS A TRUE AND CORRECT RECORD
CHAIRPERSON:
DATE:
3 December 2019 Page 9 of 9 10223518 19 Waipa District Report 1/10/2019 - 31/12/2019
Rebecca Foy [email protected] 027 475 7747 20 CONTENTS 1. Local Delivery Updates – Waipa District Co-ordinator 2. Regional Sport Waikato Team update 3. People and Communities Team update 4. General Interest FOREWORD: AMY MARFELL – GM REGIONAL LEADERSHIP This quarter included the celebration of our local sports people and volunteers through the delivery of 9 district Sports Awards. Always a highlight on the calendar, the Sports Awards are a proud moment in the districts and represent an important opportunity to celebrate all that has been achieved by athletes, coaches, administrators and volunteers. This year saw increases in nominations in the Innovation in Sport and Recreation category, which highlights the effort organisations and groups are going to in order to think differently and more inclusively about opportunities for activity. This year’s awards were also a brilliant show of the emerging talent of our Region’s youth, with a number of districts celebrating the incredible talents of young people across a number of categories and sports. We now look forward to hosting the Regional Sports Awards in Hamilton on the 30th of January.
A major focus for Sport Waikato across the last period has been the completion of the Moving Waikato 2025 Horizon 1 review and direction setting for the next strategic period. With the support of an expert Advisory Group (including representatives from Local Authorities, Health, Education, and iwi), we have reviewed progress against our strategic aims whilst also looking to the future to ensure our strategy is relevant, impactful and aligned to the needs of our community. We look forward to socialising the next iteration of Moving Waikato 2025 with our council partners in 2020.
In 2020, we move into the next review and iteration of the Waikato Regional Sports Facilities Plan (WRSFP) to ensure its relevance for our partners and communities. The review of the WRSFP is now underway and includes the intention to broaden the plan’s scope to include both active recreation and play provision. The review is scheduled to be completed in time to support this year’s LTP submissions to ensure Sport Waikato continues to support our region’s Territorial Authorities with evidence-based decision making
Our District Coordinators Regional Focus Across the region our District Coordinators continue to support their local communities with three common KPI’s: 1. To grow participation – connecting the community with opportunities to be active 2. To grow the quality of experiences – supporting sports clubs and physical activity providers to meet the needs of a changing society 3. To provide local leadership and partnerships – connecting organisations to work together to achieve outcomes on behalf of the community 21 WAIPA DISTRICT CO-ORDINATOR, LOCAL DELIVERY UPDATE KPI 1: Our People - To grow participation in local communities to increase the number of individuals who meet the physical activity guidelines Project Why are we working collaboratively? How are we achieving progress? Waipa/regional Sport Waikato Volunteer planning group: One of The planning group members meet to co-ordinate an activation that focuses on volunteers in the Volunteer the outcomes for being involved is driving our schools, community led classes and sports club framework planning group community recognition and marketing through our • November 26th – collected some more volunteer kit for allocation throughout 2020 active lifestyle community volunteers Next planning meeting January 2020. This will incorporate discussions around Student Volunteer Week and National Volunteer Week. Group lead: Alan McDonald Sport Waikato Sport Waikato nutrition policy and guideline The planning group and the nutritionist meet regularly to update the progress of the Guide to nutrition policy booklet development planning group: One of the Provide Healthy Kai booklet development and to review the in-house nutrition policy. and guideline outcomes for being involved is to recognise the • ‘A guide to provide’ booklet/E resource: Draft completed September 2019 and is in design booklet importance of Sport Waikato role modelling an phase development across organisation approach to food & nutrition • Review of SW Policy – Reviewed and sent through my recommendations planning group within the organisation and out in the community. Next Planning meeting February 2020. Group Lead: Andrew Corkill Waipa district Sport Waikato are working with the community to We are encouraging district level collaboration with communities to educate about making nutrition implement some education opportunities within the healthier choices. planning district around healthier food and beverage options • Collaborating with WDC & Go Waipa re: Sport participation certificates with a reward of a for fundraising, public events, and public facilities swim & slide and not food items. such as club canteens • Role modelling St Peters Catholic School process. Leamington Primary have had discussions with their PTA for athletics day and other school community events. Energize have followed up with some recommendations and healthier options. • From the guide to provide, collateral will be promoted to sports clubs, schools and event managers
KPI 2: Building Communities - To work with the deliverers of sport, recreation and physical activity to provide sustainable, quality experiences Project Why are we working collaboratively? How are we achieving progress? Waipa workshop From the 2017 Waipa District Sport & Collaborate and partner with deliverers of workshops and courses and secure a winter series of series Recreation plan survey that was completed and demand led workshops. analysed, areas of sport club development were 8th October – Club Champs x 40 in attendance identified. Anther workshop series will be put together for the Waipa Community throughout 2020. This will include the working group bi-annual club champs workshop series Waipa Adult Safer To encourage more people to use active During the months of October to November – promoted the women on road cycling workshop Cycling Community transport in a friendly, safe and social that was being hosted by Cycling NZ environment November promoted Ride Leader course. Target groups: Adults 22
Cambridge Athletics To promote and support event organisers to Cambridge Athletics and Harriers Club running event: and Harriers Club offer quality events that incorporate a October post event follow up– Event day: 100 children participated / growth of annual fundraiser marathon event community led approach. Advising and event by adding in a children’s component. As a HUB, we applied the formula from the Waipa educating through healthier nutrition options Fun Run and Round the Bridges. Developed capability of Hautapu School to do the jump jam and insight warm up. Very successful and will look to support in 2020 Discussed and outlined the water only and nutrition recommendations Target groups: Adults, Youth and young people RIDE: NZ Cycling This year Sport Waikato will be promoting the 25th November – The week of. Emailed schools and promoted the family and school component festival event out to schools and through social of the Grand Fondo – the 18km Corto Fondo to be held on the 15th Feb networks Target Groups: Adults, Youth and Young people GO FIT Expo Support the event and have an interactive 18th October – Saturday expo for the community. 30 stands and a good number of visitors. Sport information stand at the event Waikato ran a volunteer promotion and awarded two lucky winners at the end of the day. A great showcase of all the amazing clubs and activities in the district with samples of healthy food options and portion sizes. This will become an annual event and Nin will look to possibly change the date in future, as the weather is a bit unpredictable in October. Community Waipa ‘Bells on It was identified at the Waipa Senior Road Users 18th Oct GO Fit expo – I ran a promotion of free bells on bikes. Distributed 100 bells out to the Bikes’ Expo that we need to partner to get more bells public on bikes and more people using bells on bikes In the new year we will do another promotion, I hope this will potentially tie in with Corto Fondo event on 15th Feb, where I can distribute the remaining bells Target groups: Adults, Youth and young people Te Awamutu This is This is ME® was developed in response to In partnership with TA Sports and Albert Park Indoor Centre and the Te Awamutu This is ME ME declining rates of physical activity participation working group members, the 30th October saw the successful Launch of Indoor Walking Netball. among females in the Waikato region and New A 6-week trial programme established and running well with 20 women registered. The Zealand. The initiative attempts to break down community leader is Claire Ravenscroft who will continue with this programme in the New Year barriers for women and girls to get active Target groups: Adult women, Youth women Waipa newspaper The local papers are an important and cost- Colin Thorsen left in September. Caitlin is onboard to help launch the new TA News. communications effective way to promote the message of low November: We published the Sports Awards project through this advertising medium - cost no cost physical activities/clubs, initiatives The Cambridge News and the Te Awamutu Courier and events. It is important to continue to build ongoing relationships with Local editors.
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KPI 3: Healthy Lifestyles - To promote and advocate for healthy, active lifestyles Project Why are we working collaboratively? How are we achieving progress? Waipa Community Supporting and helping to develop community By connecting with, supporting and implementing community leaders within physical activity and Activity Leaders led physical activity and recreation is important wellbeing for developing no cost or low-cost opportunities 7th November - Waipa Libraries – Active and Well attended the Active Waipa expo run by Dee for members of the community. These classes Atkinson, Outreach Librarian. The event was very successful and there were opportunities for enrich the wellbeing of our communities and attendees to try some of the activities on offer. support the work of our programmes especially Dee has been in touch and is continuing with her walking/running reboot. Dates are 16th, 23rd Active & Well for Adult health/ Green and 30th. This then leads into the Good Union Summer Series. Met with Dee to discuss and share Prescription. the activity passport that was used with the This is ME concept in Te Awamutu 5th November - SOCIAL CYCLING DEVELOPMENT IN CAMBRIDGE: I have been working with Rick Bosacker, a community member who would like to volunteer to lead a social cycling group. Rick was identified through the Volunteering Waikato Website. Rick was enrolled and has just completed the Ride Leader training day with Cycling NZ. Next step is to establish a riding day that suits and possibly run a series of weekly cycling for the community with the outcome of establishing a regular social cycling group. Looking at the success of the TA Seriously Social Cycling Group Waipa Newsletter The district and regional newsletters and online October Active Waipa Newsletter: Theme - Club promotion of Expo’s 18th October Go Fit and 7th and online promotion are an important and cost-effective November Waipa Libraries Active November communications way to promote the message of community programmes and updates in the sport and recreation community. Across boundary It is important that we recognise and create 25th October - Nutrition: Following on from Waipa project, Matamata-Piako across district partnership opportunities for sharing across local authority approach to participation certificates and free swim. In partnership with the local council and boundaries. Working together is best practice. Sport Waikato, this project has been replicated and rolled out across three clubs in the Matamata-Piako district 24
KPI 4: District Leadership - To develop, maintain and grow quality stakeholder relationships Project Why are we working collaboratively? How are we achieving progress? Club Support Working with clubs and numerous different Te Awamutu Golf Club: 2 October – met with Sally Sheedy and Gordan Kirkam. They would like enquiries to develop the existing site in to a multi Hub for small ball sport. Discussion to encourage other local golf courses to consider a HUB concept and base at the TA Golf club site. This could potentially Include other sports such as; tennis, netball, bowls. Gordon will be exploring options and will talk to other clubs to gauge interest. Option to build a multi-purpose club room that can be used for events. Te Awamutu Memorial Park Netball has been highlighted as well Te Awamutu Netball Centre: 25th November – Met with Krissy Barnes (Biodiversity Planner WDC) and Linda Sprangers (Te Awamutu Memorial Park Netball) Discussing opportunities to potentially relocate the Netball Centre in the long term. Krissy highlighted the Cultural Impact Assessment for the memorial park are re: Kaipaka Pā Will continue to connect Communication Partnerships and collaborative projects are Continue to develop effective and efficient ways to promote activity opportunities within the dependent on transparent and clear district/region. communications, both internally with staff and - The Waipa District Newsletter is compiled and is distributed each month externally with customers. I thrive in this space - Volunteer recognition and promotion in newspapers and social media and enjoy partnering, promoting, finding stories - Information boards and i-SITEs updated each month in both towns and information to share with our community. - Regular communication with TA Rugby Sports Club and Albert Park Indoor Centre 30th October – Waipa Open Spaces update meeting with Anna McElrea and Leanne Stewart (Sport Waikato regional Facilities Advisor) Challenges, opportunities and successes
Waipa HUB At the end of each term we have a HUB November 22nd – End of year Waipa Hub meeting Communications meeting. This is to bring together the The Waipa Team consists of; Team Energize: Anton Barr, Garth Thomas and Adela Knottenbelt programmes that are being delivered into the Active & Well: Hayley Berkers, Daniel Parsons and Holly Hucker Waipa community and align them with our Waipa District Co-ordinator: Rebecca Foy termly planning. Planning for term 1 2020 Next meeting Jan 31st 25
Waipa Networks According to the data over the past three years District Sports there has been significant growth in the number Awards project of people being recognised on the platform of the Annual Waipa Networks District Sports Awards. The awards are a valued contributor to creating pride in the community and 2019 saw a record number of nominations.
Note: Steady growth in the awards nominations from 2016 – 2018
Most category nominations are quite steady over the four years. There has been growth in Administrator, Coach, Official, Secondary School Contribution and Team categories.
2018 saw the introduction and growth of two categories at District Award level: Innovation in Sport and Recreation and Emerging talent
Strategic promotion 2018 – This is ME 2019 – Good Sports 26
REGIONAL LEADERSHIP, WAIPA UPDATE
REGIONAL COACHING TEAM (Across region coach and sports club capability) Regional Update: • Supporting individual coaches of Secondary-school aged youth in Coaching for Character Pilot • Connected with Good Sports Champion to support their work • Supported 2 coaches as part of Performance Coach Advance Programme • Interviewed and selected 4 Waipa based coaches for PCA Bridging Programme
REGIONAL FACILITIES TEAM (Across boundary facilities strategy) Regional Update: • The Regional Sports Facilities Plan Review process is underway with the first local authority partnership workshop facilitated on the 17th December 2019 by Robyn Cockburn – Lumim and attended by representatives from 6 of our 10 local authorities. The workshop was held to review the existing plan with a particular focus on how it has been used, the key sections/components that have contributed to the plan’s success , any information that would be of value to users in the next iteration and to identify plan components that might be redundant. • A collaborative Sport Field Study ongoing across three councils – Hamilton City Council, Waipa and Waikato District Councils. The draft winter report is now with councils for sense checking and review. Summer sport code information is currently being collated. The final report is due for completion March/April 2020. • The Sport NZ Facility Planning Tool will be used to inform the WRSFP Review process. The Facility Planning Tool and HUB Guide is due to be rolled out to local authorities early in 2020. Dates and process for roll out to be confirmed. • 2020 Facilities Planning Forum programme and dates to be agreed with local authorities
This is ME® TEAM (Targeted Participation: Women & Girls strategy population) Developed in response to declining rates of physical activity participation among females in the Waikato region and New Zealand and attempts to break down the barriers that hold women and girls back from being as active as they would like to be. • This quarter has seen the design, delivery and completion of a 6-week Walking Netball pilot. In partnership with TA Sports and Albert Park Indoor Centre, This is ME® working group members, with the support of Rebecca Foy and Hamilton-based Sport Waikato representatives, delivered a fantastic six weeks of the slowed down version of the game of netball. With 25 ladies partaking across the pilot, the ladies are already looking forward to starting up again in 2020 and the working group are looking at ways to provide the opportunity to even more of the Te Awamutu community and potentially greater Waipa district. • Alongside community activations, the This is ME® Te Awamutu Facebook page continues to provide a platform for local women and girls to connect with activity opportunities in their district as well as with one another. With almost 100 members, the page is a valuable resource that enables women and girls to create a conversation about physical activity opportunities for females. Users are using the platform to encourage one another to get active by sharing information about what's happening in the community and where, when and how they are choosing to get moving. A small group of ladies have connected and are regularly meeting for a ‘run/shuffle/walk’, often with a dog or two in tow! 27 PEOPLE & COMMUNITIES, WAIPA UPDATE
ENERGIZE TEAM (Young people strategy population: Year 0 - 8) Project Energize is a Waikato District Health Board funded initiative, whose aim is to increase the quality and quantity of physical activity and improve the nutritional status of primary and intermediate school aged children in the Waikato.
Interschool Cross Country Energize supported the two host schools, Karapiro and Goodwood with running the two interschool fixtures for the term. These events catered for the rural and town schools in Cambridge and utilised the fantastic venue out at Lake Karapiro (Mighty River Domain) that provides these events with the facilities required to run a quality event for both competitors and spectators. Schools involved: 11 Number of students who participated: 350 (Approximate) Number of spectators: 200 (Approximate)
Big Nix Squash Tournaments Waikato Squash with the support of Energize have been working closely with selected schools across both Te Awamutu and Cambridge to develop students squash skills utilising an outstanding programme developed by NZ Squash. Teacher workshops were facilitated to train up teachers to be able to support their students with quality delivery. The three clubs across Waipa (Te Awamutu, Cambridge and Leamington) have all come on board to help grow the game letting schools utilise their facilities at no cost during the day over a set number of weeks. Being able to utilise these facilities led to students gaining a greater understanding of the game and creating greater school to club relationships with many families then joining the clubs as members. The end of term 3 provided each town with their own interschool tournament which was then followed with a Waipa tournament. Kiwi Squash Schools involved: 17 Schools involved in the tournament: 11 Number of student entries: 168
Athletics Teacher Professional Development Workshops Energize facilitated teacher workshops during term 4 to provide teachers with the necessary skills to be able to teach high quality lessons with their students at school. These workshops were run on site at a number of different schools providing cluster opportunities for teachers to get together. Athletics is still considered a great sport to introduce to students due to the core fundamental skills that students require as part of their development. Number of Workshops: 2 Number of teachers who attended: 12
Cambridge Junior Touch Module Energize with the support of Hautapu School has continued with running a junior touch module out at St Peter’s school for 7-11 year olds. This module has support of St Peter’s students who help with officiating the module gaining valuable leadership skills. The number of teams in the module has continued to grow with this term being the largest number of teams and students that have ever participated. Number of teams: 36 Number of students participating: 350 28
Gardening Workshop Energize organised a gardening workshop for three interested schools in Te Awamutu. The students learnt skills and knowledge around the preparation and growing of vegetables and fruit – giving them essential skills for life. Number of students participating: 30
Holiday Programme Each termly holiday period, Energize deliver a 2-day holiday program, focussing on the upcoming season’s sports; (in this case 5 summer based sports) Students learn different skills while engaging with others and having fun, in a safe and supportive environment. Number of students participating: 55
UNDER 5’S TEAM (Early childhood strategy population) It was identified that Early Childhood Centres and staff needed support to embrace a healthy eating philosophy and through a needs analysis process to develop physical activity action plans. The Sport Waikato Under Fives team works in the Waipa District in 2 capacities; Community Education - Under Fives (including distributing KiwiBaby, Toddler and Preschooler Manuals), and Under 5 Energize
Community Education (Under Fives):
• The Under Fives Fundamental Skills Advisor works with community organisations to deliver workshops to parents. These workshops aim to equip parents with the knowledge to improve the physical development of their children under the age of 5 years. • In this period, 3 Infant Massage workshops were held in Cambridge, Te Awamutu & Leamington with 4 educators, 31 parents and their children attending. • Also, Under Fives provide a series of 3 e-books called Kiwi Manuals to new parents in the Waikato Region. These contain information and activity ideas to encourage physical activity from birth to age 5.
Under 5 Energize:
• The Under 5 Energize programme has an ‘Energizer’ who works with 3 Early Childhood Education Centres to improve nutrition, increase physical activity, and improve the oral health of children under 5 years. These centres have moved to Maintenance which means they have made sustained changes and only require support when requested. • There were no sessions with these centres in this quarter. ACTIVE & WELL TEAM (Adult strategy population: 18+) Sport Waikato’s Active & Well service helps people keep active, eat well and lead a healthier lifestyle. We provide29 multiple free programmes to individuals, whanau, or groups with physical activity advice and healthy eating ideas, plus suggestions for low-cost community exercise options.
GREEN PRESCRIPTION PROGRAMME: The Green Prescription programme is an individual programme for adults and teenagers who are not currently meeting the recommended 150 minutes per week of physical activity. The main goal is to enhance overall lifestyle by increasing physical activity and improving healthy food choices. Delivery of the Green Prescription service is now flexible with less-intensive and more-intensive options being offered to help clients make positive behaviour change around exercise and healthy kai. Quarterly referrals = 83
ORANGA TOOTIKA PROGRAMME: Introducing our new service, Oranga Tootika (the pinnacle of well-being), which combines Waiora (tradition models of wellbeing) and Hauora (modern models of wellbeing), and targets Maaori with high comorbidities. The service allows for home visits and is also significantly longer (up to 12 months) to help Maaori on their journey to better health. Quarterly referrals = 13
ACTIVE FAMILY, HEALTHY KIDS - WHAANAU KORI, TAMARIKI ORA: The WKTO team, together with the whaanau, look at current food, activity and sleep habits and offer gentle support in setting goals and achieving simple lifestyle changes. They provide information, tips and advice and will cater the programme to suit the whaanau’s individual needs. Quarterly referrals = 3
TOTAL CLIENTS SERVICED FOR THE DISTRICT = 99 30
SUCCESS STORIES Programme – Green Prescription Client X has gone from doing no regular exercise to consistently walking and exercising at home most days of the week. X has noticed an increase in their muscle tone and their weight has reduced from 97.4kg down to 96.6kg. X has also made fantastic changes with their eating, now eats breakfast regularly, has replaced fizzy drinks with water, swapped white bread for wholemeal and thinks twice before having sugary treats. X reports that they are feeling better and feels they have created some good habits, as well as making positive changes as a family.
SUCCESS STORIES CONTINUED Programme – Green Prescription After being told X has pre-diabetes, as well as having a family history of diabetes, Client X has drastically changed their eating habits. X has gone from mostly eating Tiny Teddies and potato chips to no longer eating any junk food or takeaways, instead replacing these with salads and healthy sandwiches. Although this has been challenging as Client X works with colleagues who continue to make unhealthy choices, Client X has done well to maintain these changes over the past seven months and is no longer in the pre-diabetic range.
Programme – AF Whaanau Kori-Tamariki Ora Client X and whaanau have made some great improvements over the past six months and X is now eating smaller portions, drinking less sugary drinks and is more active. It is great to hear Client X is starting some more physically active games and enjoying it. Client X has seen a drop in their BMI and the whaanau as a group has started to enjoy physical activity together.
GENERAL INTEREST LINKS
Participation profile for adults in Waipa district Participation profile for youth in Waipa district
This is ME impact report for Waikato region Physical activity guidelines 31
To: The Chairperson and Members of the Strategic Planning and Policy Committee From: Group Manager District Growth and Regulatory Services Subject: QUARTERLY DISTRICT GROWTH REPORT (1 OCTOBER 2019 – 31 DECEMBER 2019) Meeting Date: 4 February 2020
1 EXECUTIVE SUMMARY
The purpose of this report is to provide the Committee with a quarterly update on matters relating to growth in the Waipā District.
This includes matters arising at national, sub-regional, regional and district levels.
This report is provided for information purposes and does not require any decision- making on the part of Elected Members.
Please note that matters pertaining to capital projects and their associated risks will be separately reported to Council’s Service Delivery and Audit & Risk committees respectively.
The following appendices accompany this report: . Appendix 1 – Quarterly statistics . Appendix 2 – Yearly statistics . Appendix 3 – Applications determined by the District Licensing Committee . Appendix 4 – Building consents issued . Appendix 5 – Major resource consent applications.
2 RECOMMENDATION
That the Strategic Planning and Policy Committee receive the report titled ‘Quarterly District Growth Report’ (document number 10350426) of Wayne Allan, Group Manager District Growth and Regulatory Services.
10350426 32
3 NATIONAL LEGISLATION, REGULATIONS, PLANNING AND POLICY INITIATIVES
A number of Central Government initiatives have been recently progressed.
When we reported to the Strategic Planning and Policy Committee on 3 December 2019, we provided an overview of submissions that had been made in October and November 2019. Copies of those submissions were also attached to the report.
A number of documents have been released by Central Government for public submission in December 2019 and January 2020. We are currently reviewing documents and preparing submissions in respect of the following:
Organisation Document Due Date MfE Transforming the resource management 3 Feb 2020 system: opportunities for change MfE Landfill Levy Changes 3 Feb 2020 DIA Fire & Emergency NZ Funding Review 5 Feb 2020 Transport & Land Transport (NZTA) Legislation 7 Feb 2020 Infrastructure Amendment Bill Select Committee MoH Burial & Cremations Act 1964 reforms 28 Feb 2020 Health Select Taumata Arowai – Water Services Regulator 4 Mar 2020 Committee Bill Transport & Select Infrastructure Funding & Financing Bill 5 Mar 2020 Committee MfE & DoC NPS for Indigenous Biodiversity 14 Mar 2020
We will be seeking to engage with Elected Members as the above-mentioned timeframes permit.
4 SUB-REGIONAL STRATEGIC PLANNING INITIATIVES
With the Christmas break, there are no updates on Future Proof, the Hamilton to Auckland Corridor Plan, the Hamilton Waikato Metro Spatial Plan and/or the Waikato Plan, subsequent to the quarterly update that was provided to the Strategic Planning and Policy Committee at its meeting on 3 December 2019.
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5 DISTRICT LEVEL STRATEGIC PLANNING
Ngāhinapōuri village concept plan
We have been working with Boffa Miskell and key stakeholders to complete a final draft document. A formal report seeking ‘approval to adopt’ will be presented at the Committee’s meeting on 7 April 2020.
Kihikihi urban development plan
We received some feedback from the Kihikihi community on draft projects and initiatives as part of a public consultation process undertaken in September and October 2019. We are currently working with BECA to agree the scope for the next phase of work.
T6 growth cell structure plan (St Leger Road, Te Awamutu)
Community engagement on the draft Structure Plan closed on 18 October 2019. We reviewed feedback and met with a number of landowners who have properties within the T6 Growth Cell, as part of that process. The Structure Plan will be presented to Council for adoption on 25 February 2020.
T11 growth cell structure plan (Cambridge Road, Te Awamutu)
Community engagement on the draft Structure Plan closed on 18 October 2019. The Structure Plan will be presented to Council for adoption on 25 February 2020.
C4 growth cell structure plan (Lamb Street, Leamington, Cambridge)
Further technical reports were provided to Council in December 2019 and January 2020. These are being reviewed by internal staff and feedback will be provided. It is anticipated that the draft Structure Plan and supporting documentation will be finalised in April. It is proposed that the Structure Plan will be workshopped with the Strategic Planning and Policy Committee in May 2020 and will be publicly notified for consultation thereafter.
C1, C2 and C3 growth cells (Cambridge Road, Cambridge)
C1 continues to be developed, with on-going enquiries around the development opportunities.
C2 is in master planning stage, with fine tuning of the site development layout, discussions with Ministry of Education on the school site, and drafting the development agreement. Waipā’s regional consents for stormwater discharge are with the regional council awaiting approval which we expect soon.
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A resource consent application has been received from Chartwell Properties to develop part of the C3 area, with Council lifting the deferred zoning for this area in December. The balance of C3 is awaiting regional stormwater consents and developer concept plans.
For these growth cells, staff are working through any property acquisitions to enable to infrastructure and community services.
Pirongia town concept plan refresh
We are working through the finalisation of the Request for Proposal (RFP) process for this project. It is proposed that this project will be completed, and a final document reported to Council for adoption by the end of this financial year.
6 DISTRICT PLANNING DEVELOPMENT AND IMPLEMENTATION
DISTRICT PLAN
The are no significant updates since the last report. In summary:
Plan changes
We are anticipating one Private Plan Change this calendar year from Hamilton Airport for rezoning part of the northern precinct. Processing costs will be paid for by the Airport company and we will outsource processing of the plan change to a consultant.
We are continuing to field suggestions for updates and corrections to the Waipā District Plan. Staff will be reporting to the SP&P Committee in March on a proposed approach to progressing Council plan changes, including priorities and timeframes.
National Planning Standards
Planning for implementation of the National Planning Standards (standardised format for all RMA plans) is continuing. This involves reviewing the Waipā District Plan against the National Planning Standards, and procuring an electronic District Plan system, or “e-plan”.
National directions
We are monitoring the requirements falling out of the Government’s National Direction Programme – National Policy Statements and National Environmental Standards. Staff anticipate that some of these may require changes to the Waipā District Plan, which we will report back on, as the national directions are finalised and gazetted.
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Resource Management Act reform
We are monitoring the proposed changes to the RMA. Stage 1 Bill is expected to be enacted this year, which will update some consenting processes. There will be minimal impact on Council processes. Stage 2 is the comprehensive review of the RMA which is expected to impact on our planning process and the Waipā District Plan. This is currently at the Issues and Options (conceptual) stage, which Council will be submitting on separately.
DEVELOPMENT ENGINEERING
The construction season, from 1 October 2019 to 1 April 2020, continues to see on-site construction peaking over the summer period.
The three weeks lead into Christmas had staff working to capacity with excess applications coming in, but all applications were completed within the required timeframes with the assistant of the consultant engaged.
Projects of significance include the projects listed in the previous report with the addition of St Ledger in Kihikihi, a 21 lot subdivision which has received final sign off. On-going due diligence requests for major developments are also being processed.
The consultant who was temporarily engaged will finish with Council in late February 2020 due to two new staff members joining the team and internal capacity being boosted. These two new positions are two of three positions that were approved to reduce the reliance on consultants. The remaining Development Engineer vacancy is expected to be recruited around March-April.
RESOURCE MANAGEMENT ACT CONSENTS
The following consents were approved during the quarter (October to December). This covers all types of applications during this period. The list of major applications is attached (Appendix 5).
Figure 1: Resource Contents October 2019-December 2019
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The following LIMS were processed during the last quarter.
Figure 2: LIMS October 2019-December 2019
The consents team continues to be busy at a sustained level with on-going development and growth enquiries as well as due-diligence property enquiries. Staff are continuing to be vigilant around fees and charges and seeking to recover charges that are due.
The Senior Consents Planner vacancy was advertised, and an appointment is expected in January-February.
Over the last quarter 9 consents were outsourced to consultants for processing, on an as-needed basis. The judicious use of consultants for processing continues to be a valuable management tool, which assists with staff capacity as well as best utilisation of skills.
BUILDING COMPLIANCE
There were 353 building consents issued with a total value of $97,033,522. This included 128 new dwellings. When compared to the same period in 2018 this is an increase of 35 building consents issued.
Of the 110 building consents for new dwellings: . 56 were in Cambridge . 40 in Te Awamutu or Kihikihi and . 32 were spread across the remainder of the district.
There were 297 Code Compliance Certificates issued for completed work compared to 348 for the same period in 2018.
The significant building consents issued in the quarter are: . Carparking, retail, office, and 5 apartments – 86 Alpha Street– Alpha Street Developments Ltd - $4,650,000 . Industrial/Commercial units – Ingraham Road – CMZ1 Ltd - $1,600,000
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. Church and Community Centre – 80 Mutu Street – Presbyterian Property Trustees - $1,700.000 . Warehouse – 106 Ossie James Drive – Carabe Ltd - $1,000,000 . Refurbishment and extension to existing building – 148 Queen Street – David McMillan - $1,200,000 . Warehouse and Offices – 5 Sharpe Road – Calev Holdings Ltd - $3.600,000.
7 COMPLIANCE
ENFORCEMENT
100 calls and complaints were received in the second quarter of the year regarding breaches of the Waipā District Plan and resource consent conditions. Complaints were fielded that concerned amenity values, noise & dust issues from building sites, setbacks and signage. All complaints were responded to within four days as required under the team’s KPI. This is up from 87 complaints in the previous quarter.
58 parking complaints were received, a marked drop off in this area from previous quarters, 22 of these concerned HT vehicles parked within the residential zones. The enforcement team focussed strongly on parking issues in the CBD areas in the lead up to Christmas at the request of elected members.
71 complaints were received regarding breaches of Council’s Bylaws or other regulations, over half of these were complaints of littering with many of these occurring on isolated rural areas.
38 inquiries were received and responded to regarding the swimming pool barrier inspection requirements, 164 swimming pool barrier inspections were conducted during the quarter. This was a significant increase over the previous quarter and these visits are now ahead of schedule. Changes to the information pamphlet on this topic are being made following public feedback.
ANIMAL CONTROL
The number of calls to the animal control team reduced from the peak numbers received during the registration period in the previous quarter. Allied Security took over the after-hours response to urgent animal incidents in September.
There was an increase in the number of reported attacks. There were a number of attacks on animals in western Te Awamutu that appeared to be related, and the dogs believed to be responsible were later identified and seized. Two incidents in Te Mawhai also appear to be related but the dogs have not been identified. The majority of the reported attacks on people were minor or historic. In two cases however the victim
Report to Strategic Planning & Policy Committee – 4 February 2020 Quarterly District Growth Report Page 7 of 26 10350426 38 received hospital treatment. The attack on the child was reportedly the most serious where a child was bitten by a dog known to it. A reluctance by parties to take the matter further limited the options available to Council. The dog was initially impounded but later released after being classified as menacing. A lack of understanding of dog behaviour is a factor in many cases emphasising the importance of Councils education role in this space.
There was a general reduction in most other complaints during the quarter. New signage has been created for some dog exercise areas, and for some problem areas which is waiting to be installed. Two dog-bins have been reported as missing or damaged and are scheduled for replacement, with a request to install a new bin in the Cambridge Park area being investigated.
The total number of active (known) dogs in the District continues to grow, currently sitting at 8600. Of those 257 remain unregistered. Staff are prioritising the seizure of unregistered dogs instead of issuing infringement notices.
The number of classified dogs has fallen slightly with some passing away or transferring. There are currently 12 people in the Waipā District disqualified from owning dogs for up to five years. Focussed ‘operations’ going door to door in problem areas is planned in the new year.
As outlined at recent Committee meetings, an investigation of potential soil contamination has been completed at the preferred site for the replacement Kihikihi dog pound. The Paterangi Road site will be subject to a geotechnical investigation in the new year to ensure it is stable.
ENVIRONMENTAL HEALTH
Allied Security took over after-hours noise response in September. The number of excessive noise complaints (parties etc) received and responded to increased significantly over the quarter which is generally expected with school holidays and improved weather. As a result, the number of directions issued also increased, and there were four seizures of stereo equipment from addresses that failed to comply with directions. There has been an increase in noise complaints concerning ‘anti-social’ behaviour in rural areas particularly in the Pirongia ward.
Unreasonable noise complaints (noise from on-going activities) more than doubled compared to the last quarter. The majority of these relating to construction activities or machinery. The team are actively working to resolve a number of on-going conflicts between neighbours and worked with landlords in other cases to address noise issues.
General nuisance complaints also increased, with the number of smoke nuisance calls doubling, which is likely to continue into the next quarter with finer weather and relaxed permitting requirements (as at 31 December the fire “season” as set by Fire and Emergency NZ remains open with no permits required in urban or rural areas).
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The number of food premises administered by Waipā District Council continues to grow slightly in line with the growth of the district. The number of audits fell during the quarter as staff focussed on other areas. Ministry for Primary Industries has introduced a Continuing Professional Development Programme which sees all staff having to complete a minimum of 10 hours training per year. Most of the team attended a training day in December.
The growth of the district and the progress of developments such as Lakewood has resulted in growth in the number of premises licensed to sell alcohol, with other new licences pending. A controlled purchase operation in Cambridge where a minor visited 13 premises resulted in four sales to the minor. These breaches will likely result in enforcement action.
There was one District Licensing Committee hearing in the quarter to determine an application by Cambridge Raceway Limited for a variation of their on-licence which had public and agency opposition. A decision is pending.
Wayne Allan GROUP MANAGER DISTRICT GROWTH AND REGULATORY SERVICES
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8 SUPPORTING INFORMATION: ASSESSMENT OF PROPOSAL
STATUTORY AND POLICY REQUIREMENTS
Legal and regulatory considerations
This has been addressed in the body of the report.
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APPENDIX 1: QUARTERLY STATISTICS FOR THE 2019/20 FINANCIAL YEAR
1 Jul - 30 1 Oct – 31 1 Jan – 31 1 Apr – 30 Total Sep Dec Mar Jun Resource consents Number of complaints 29 23 52 Number of compliance 44 37 81 investigations Number of breaches detected 12 8 20 Number of abatement notices 0 0 0 issued Number of infringement notices 0 0 0 issued Number of warning letters 12 8 20 issued District Plan Number of complaints 87 77 164 Number of compliance 87 77 164 investigations Number of breaches detected 30 28 58 Number of abatement notices 0 1 1 issued Number of infringement notices 0 0 0 issued Number of warning letters 8 28 36 issued Bylaw – vehicle parking Parking complaints 95 58 153 Infringement tickets 15 19 34 Warning letters 25 0 25 Bylaw – illegal dumping Dumping complaints 25 28 53 Infringement notices 0 1 1 Warning letters 0 0 0 Bylaw – trees overhanging footpath Tree complaints 1 16 17 Warning letters 1 12 13
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1 Jul - 30 1 Oct – 31 1 Jan – 31 1 Apr – 30 Total Sep Dec Mar Jun Bylaw – long grass (fire hazard) Long grass complaints 1 0 1 Warning letters 1 0 1 Resource Management Act / Bylaw - signs Illegal signs removed 0 0 0 Noise Total (all wards) 143 220 363 Excessive CB/Maungatautari 70 92 162 noise complaints TA/Kakepuku 61 100 161 Pirongia 12 28 40 Unreasonable noise complaints 10 27 37 Abatement notices issued 0 0 0 Infringement notices issued 0 0 0 Written noise directives issued 12 47 59 Verbal noise directives issued 14 22 36 Stereo equipment seizures 0 4 4 Bylaw – fire and smoke Fire and smoke complaints 7 15 22 Bylaw – other nuisance complaints Nuisance complaints 12 16 28 Animal control Total complaints and requests 1137 830 1967 for service Aggression complaints 16 13 29 Attack or bite on animal 15 20 35 Attack or bite on child 0 1 1 Attack or bite on adult 4 11 15 Barking 96 86 182 Dog off lead 5 6 11 Fouling in public 2 0 2 place Breach of bylaw Dog in prohibited 0 1 1 area Multi dogs on 0 1 1 property
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1 Jul - 30 1 Oct – 31 1 Jan – 31 1 Apr – 30 Total Sep Dec Mar Jun Bin or sign requests / 2 3 5 maintenance Rushing in public 6 10 16 Dog worrying stock 1 5 6 General info / admin 635 354 989 Lost / found dog notifications 66 78 144 Welfare 13 8 21 Unregistered 7 4 11 Wandering 237 201 438 Stock on roads / trespassing 32 27 59 Other (e.g. classified dogs) 0 1 1 Animal control – Dogs Registered (total) 8132 8343 8343 Un-registered (total) 417 257 257 Impounded 107 85 192 Re-homed1 10 4 14 Claimed1 85 71 156 Euthanized1 12 9 21 Stolen / escaped 0 0 0 In pound / foster care at end of 15 1 16 quarter Menacing dog classification 119 118 118 (total) Dangerous dog classification 8 6 6 (total) Infringement notices issued 25 16 41 Food and health premises Food / premises complaints 8 3 11 Registered food control plans 246 250 250 (total) Registered national programs 30 49 49 (total) Outstanding food and health 4 2 2 premises registrations / inspection fees (total) Food Act audits 61 34 95
1 Provisional figures pending outcome of dog registration process /dogs currently impounded.
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1 Jul - 30 1 Oct – 31 1 Jan – 31 1 Apr – 30 Total Sep Dec Mar Jun Non-compliances 0 0 0 Infringements 0 1 1 Improvement/other notices 4 2 6 Registered health premises 80 80 80 Health premises inspections 5 8 13 Alcohol licensing Licensed Premises Complaints 1 1 2 Premises visits (excluding CPO) 16 13 16 Controlled purchase operations (CPO)2 - Premises visited 0 13 13 - Premises with breaches 0 4 4 detected (selling alcohol to minors) Check food availability operation3 - Premises visited 0 0 0 - Premises with breaches 0 0 0 detected Number of current on-licences 68 70 70 Number of current off-licences 32 32 32 Number of current club licenses 30 30 30
2 Operations in conjunction or undertaken by NZ Police and/or DHB. 3 Operations in conjunction or undertaken by DHB.
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APPENDIX 2: YEAR ON YEAR STATISTICS
2016/17 2017/18 2018/19 2019/20 YTD Resource consents Number of complaints 63 121 120 52 Number of compliance 104 171 160 81 investigations Number of breaches detected 9 35 51 20 Number of abatement notices 1 2 0 0 issued Number of infringement notices 0 0 0 0 issued Number of warning letters 9 33 51 20 issued District Plan Number of complaints 250 319 376 164 Number of compliance 195 319 376 164 investigations Number of breaches detected 50 44 122 58 Number of abatement notices 0 4 2 1 issued Number of infringement notices 0 0 0 0 issued Number of warning letters 50 40 32 36 issued Bylaw – vehicle parking Parking complaints 285 368 347 153 Infringement tickets 96 291 173 34 Warning letters 101 211 181 25 Bylaw – illegal dumping Dumping complaints 134 120 112 53 Infringement notices 2 4 2 1 Warning letters 1 0 0 0 Bylaw – trees overhanging footpath Tree complaints 58 33 24 17 Warning letters 33 14 23 13 Bylaw – long grass (fire hazard) Long grass complaints 27 56 3 1 Warning letters 25 23 2 1
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2016/17 2017/18 2018/19 2019/20 YTD Resource Management Act / Bylaw - signs Illegal signs removed 9 0 0 0 Noise Total (all wards) 888 928 789 363 Excessive CB/Maungatautari 459 478 364 162 noise complaints TA/Kakepuku 379 415 375 161 Pirongia 52 35 53 40 Unreasonable noise complaints 77 92 56 37 Abatement notices issued 0 0 0 0 Infringement notices issued 0 0 0 0 Written noise directives issued 39 20 73 59 Verbal noise directives issued 192 109 67 36 Stereo equipment seizures 0 1 4 4 Bylaw – fire and smoke Fire and smoke complaints 157 83 90 22 Bylaw – other nuisance complaints Nuisance complaints 63 104 72 28 Animal control Total complaints and requests 4837 5009 4295 1967 for service Aggression complaints 91 91 64 29 Attack or bite on animal 59 35 Attack or bite on child 46 85 2 1 Attack or bite on adult 14 15 Barking 80 546 476 182 Dog off lead 37 15 11 11 Fouling in public 11 8 3 2 place Breach of bylaw Dog in prohibited 8 3 2 1 area Multi dogs on 3 8 6 1 property Bin or sign requests / 12 24 18 5 maintenance Rushing in public 10 38 47 16 Dog worrying stock 48 13 5 6 General info / admin 2556 2514 2038 989
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2016/17 2017/18 2018/19 2019/20 YTD Lost / found dog notifications 307 354 321 144 Welfare 27 48 37 21 Unregistered 71 57 48 11 Wandering 1049 1080 989 438 Stock on roads / trespassing 134 161 124 59 Other (e.g. classified dogs) 0 1 5 1 Animal control – Dogs Registered (total) 4837 8229 8561 1967 Un-registered (total) - 76 135 Impounded 440 477 466 16 Re-homed4 32 28 35 14 Claimed4 342 359 389 156 Euthanized4 45 53 35 21 Stolen / escaped 2 0 1 0 In pound / foster care at end of 15 4 4 16 year Menacing dog classification 95 113 118 118 (total) Dangerous dog classification 5 6 8 6 (total) Infringement notices issued 133 148 121 41 Food and health premises Food / premises complaints 34 19 15 11 Registered food control plans 241 250 (total) 118 264 Registered national programs 54 49 (total) Outstanding food and health 9 2 premises registrations / 0 12 inspection fees (total) Food Act audits 177 91 224 95 Non-compliances Not recorded Not recorded 7 0 separately. separately. Infringements Not recorded Not recorded 2 1 separately. separately. Improvement notices Not recorded Not recorded 3 6 separately. separately.
4 Provisional figures pending outcome of dog registration process /dogs currently impounded.
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2016/17 2017/18 2018/19 2019/20 YTD Registered health premises 261 745 80 80 Health premises inspections 39 6 15 13 Alcohol licensing Inspections of Licensed Not recorded 80 63 2 Premises separately. Controlled purchase operations (CPO)6 - premises visited 20 18 16 13 - premises with breaches 1 0 3 4 detected (selling alcohol to minors) Food availability operators - Premises visited 0 0 0 0 - Premises with breaches 0 0 0 0 detected Number of current on-licences 62 63 254 70 Number of current off-licences 31 31 123 32 Number of current club licenses 29 29 123 30
5 This figure is reduced due to changes in reporting. Food and health premises are now recorded separately. 6 Operations in conjunction or undertaken by NZ Police and/or DHB.
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APPENDIX 3: APPLICATIONS DETERMINED BY THE DISTRICT LICENSING COMMITTEE
Applicant name Associated premises Licence type MURPHY Alice Gaylene MELVILLE RUGBY CLUB Managers EVANS Kimberley Jade WAIPA WORKINGMENS CLUB Managers REEKERS Tracey Dawn Te Awamutu Club Managers Renewal Graeme Ronald Henshaw Cambridge Bowling Club Managers Renewal O'MALLEY Stacy Charles Joseph Mystery Creek Events Centre Managers Renewal Vijay Singh Parmar The Bottle-O- Cambridge Managers Renewal DENNIS MORICE GEDYE PODIUM CAFE Managers Renewal JAIDEEP BAJAJ SHAKESPEARE LIQUOR Managers Renewal Sam Jessica Ward Mystery Creek Wines Managers Renewal SINGH Ravinder Pal Rosetown Liquor Centre Managers Renewal MUNRO Jill Hinerang Te Awamutu Club Incorporated Managers Renewal GREEN Verity Sheena Cafe Irresistiblue Managers Renewal GORDON Roger Dudley Brewis Specials for Rotary Club Managers Renewal TINDLE Kaitlyn Bradey Coopers Function Centre Managers Renewal MARQUAND Karin Lee-Ann Air New Zealand Regional Lounge Managers Renewal CROW Hilary Jayne Air New Zealand Regional Lounge Managers Renewal COLES Charles Frederick Pirongia Golf Club Managers Renewal RENATA Christine Countdown Cambridge Managers Renewal GULLETT Patrick Frists Countdown Cambridge Managers Renewal MILLS Vanessa Irene Waikato River Explorer Managers Renewal MCLELLAN Kelsie Marie Good Union Managers Renewal HETA Tehirere Stables on Alpha Managers Renewal WHITTAKER Gerard Cambridge New World Managers Renewal DE VLETTER Charlotte Kaye Rosenvale Managers Renewal SINGH Naveen Walia Indian Palace Limited Managers Renewal PAUL Tira Maria Sheree Joys Place Managers Renewal NOOYEN Nelda Pera Vilagrad Winery Managers Renewal KAUR Sandeep STAR TAVERN Managers Renewal HOOPER Miriam Adele Countdown Te Awamutu Managers Renewal KAY Abby Lana The Lily Pad Cafe Managers Renewal JONES Roseanna Marie The Persimmon Tree Cafe Managers Renewal KULWANT Kaur Rosetown Liquor Managers Renewal DILL John Taylor Te Awamutu Club Incorporated Managers Renewal
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Applicant name Associated premises Licence type XIAXIA Zhang Dawn Til Dusk Managers Renewal BALACHANDRAN Nagappan Indian Kohinoor Restaurant & Ba Managers Renewal KENNEDY Caroline Lydia Fresh Choice Supermarket Managers Renewal PATTERSON Jasper Cafe Irresistable New Manager VENTURA Michael Pak n Save Te Awamutu New Manager HAMILTON Glenda Joyce Hidden Lake Hotel New Manager WATTS Lucy Sheila Five Stags Leamington New Manager DE GROOT Oliver Luke Cafe Irresistiblue New Manager WRIGHT Ngahiti- Mae Good Union New Manager CHHUGANI Amann Shakespeare liquor Centre New Manager SENTCH Rodney Bernard Central Bowling Club Cambridge New Manager ADLAM Kevin New World Cambridge New Manager MORRIS Deborah Anne Te Awamutu Golf Club New Manager DHAMALA Nischal Indian Kohinoor Restaurant & Bar New Managers CHAPMAN Bianca-Jade Park Road Sports Incorporated New Managers MUNRO Megan Robyn Fresh Choice Leamington New Managers VINOD KASHINATH MESHRAM BOTTLE - O- LEAMINGTON New Managers Lovepreet Kaur The Clubouse café and sports bar New Managers Haven Hospitality Limited Hidden Lake Hotel and Apartments New On Licence EMPIRE FOODS LIMITED Cafes De Roadies New On Licence Raeward Holdings Limited Raeward Holdings Limited New On Licence Waikato Regional Airport Limited MAVIS LOUNGE New on licence GPS Trading Limited The Star Tavern Off Licence Renewal Half and Half Hospitality Limited Half and Half On Licence GPS Trading Limited The Star Tavern On Licence Renewal GBJ Group1 Limited Station 32 On licence renewal Te Awamutu Rugby Sports and Te Awamutu Rugby Sports Club Special Licence Recreation Club Incorporated Park Road Sports Incorporated Park Road Sports Incorporated Special Licence Te Awamutu Rugby Sports and Te Awamutu Rugby Sports Club Special Licence Recreation Club Incorporated Mark Turnwald OHAUPO SCHOOL (JUBILEE) Special licence Tauranga Classic Motorcycle Club Inc Epworth Retreat and Residential Centre Special licence Cambridge Community House Trust Inc Cambridge Town Hall Special licence Alison Nicholson The Garden Art Studio Special licence Cambridge Antiques Cricket Club Cricket Pavilion Special licence Monavale Blueberries Limited Monavale Blueberries Limited Special licence
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Applicant name Associated premises Licence type Te Awamutu Bowling Club Inc TA Bowling Club Business House Bowls Special Licence Melville Rugby and Sports Club Inc Melville Rugby Sports Club Special Licence Somerset Brewing Company Limited Avantidrome Special Licence TE AWA LIFECARE VILLAGE LIMITED Te Awa Care Special Licence The Cocktail Cart Limited 237 Houchens Road Special Licence Waipa Workingmens Club Inc Waipa Workingmens Club Incorporated Special Licence Te Awamutu Light Operatic Society THE WOOLSHED THEATRE Special Licence Melville Rugby & Sports Club Inc Melville Rugby Sports Club Special Licence Apero Cambridge Limited Absolute Coffee House Special Licence Park Road Sports Incorporated Park Road Sports Special Licence Cambridge High School Educational Trust Cambridge High School Special Licence Waipa District Council Te Awamutu Museum (Paint & Sip) Special licence David Bruce FULLERTON MYSTERY CREEK POLO Special Licence Waikato Regional Airport Limited Mavis Lounge Temp Auth Occasions Hospitality Limited Royal Cambridge Indian Restaurant Temp Auth Taylor Street Limited Club house sports bar and cafe Temporary Auth OFF Taylor Street Limited Club house sports bar and cafe Temporary Auth ON Occasions Hospitality Limited Royal Cambridge Indian Restaurant Temporary Authority Redberry (Cambridge) limited Redberry Supermarket Temporary Authority 2
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APPENDIX 4: BUILDING CONSENTS ISSUED
October 2019 Project Type* Cambridge # Kakepuku # Maungatautari # Pirongia # Te Awamutu # Total Value Total No Commercial – $5,730,000 7 $69,500 1 $1,890,000 2 $7,689,500 10 Industrial Dwelling $8,448,343 19 $900,000 1 $400,000 1 $4,454,000 10 $7,051,179 20 $21,253,522 51 Alterations and $444,400 8 $150,000 1 $98,000 4 $158,000 3 $850,400 16 Additions Garage $105,433 5 $222,000 3 $124,932 4 $26,000 1 $578,365 13 Transportable $1,592,741 7 $450,000 2 $2,042,742 9 Dwelling Pool $312,800 6 $149,518 2 $75,000 2 $35,000 1 $572,318 11 Re-Sited $105,000 1 $150,000 1 $118,000 1 $373,000 3 Dwelling Solid Fuel $19,200 3 $4,800 1 $18,050 2 $5,000 1 $47,050 7 Heater Implement $30,000 1 $25,000 1 $153,036 4 $25,000 1 $233,036 7 Shed Deck/Pergola $55,000 2 $55,000 2 Plumbing/Drain $5,000 1 $10,000 1 $15,000 2 age Dairy Shed $305,300 1 $305,300 1 Retaining Wall $12,000 1 $12,000 1 Grand Total $16,817,917 59 $934,800 3 $1,489,368 13 $7,249,968 29 $7,435,179 29 $33,927,232 133
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November 2019 Project Type* Cambridge # Kakepuku # Maungatautari # Pirongia # Te Awamutu # Total Value Total No Alteration/Addition $1,465,000 6 $115,000 1 $294,999 4 $1,874,999 11 Commercial - $2,410,500 10 $728,400 2 $2,975,000 4 $6,113,900 16 Industrial Dwelling $9,826,826 21 $1,280,00 2 $3,483,943 5 $4,961,174 6 $2,240,501 7 $21,792,444 41 0 Garage $166,000 3 $118,000 1 $119,655 4 $180,342 5 $583,997 13 Implement Shed $51,000 1 $73,000 3 $253,682 4 $310,623 6 $688,305 14 Pool $185,000 4 $300,000 2 $50,000 1 $535,000 7 Transportable $2,740,000 3 $377,000 2 $100,000 1 $3,217,000 6 Dwelling Plumbing/Drainage $5,000 1 $17,500 2 $1,000 1 $23,500 4 Re-Sited Dwelling $280,000 2 $280,000 2 Retaining Wall $25,000 1 $25,000 1 Solid Fuel Heater $4,000 1 $8,000 1 $12,000 2 Deck/Pergola $30,000 1 $30,000 1 Grand Total $16,849,326 49 $1,357,00 6 $4,453,125 16 $6,699,852 24 $5,816,842 23 $35,176,145 118 0
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December 2019 Project Type* Cambridge # Kakepuku # Maungatautari # Pirongia # Te Awamutu # Total Value Total No Dwelling $7,697,943 16 $452,500 2 $517,716 2 $2,150,782 3 $5,044,112 13 $15,863,053 36 Commercial - $2,666,000 3 $4,805,000 4 $7,471,000 7 Industrial Implement Shed $207,000 1 $30,000 1 $195,460 1 $50,000 1 $482,460 4 Alterations and $477,500 8 $240,000 2 $160,000 1 $600,000 3 $487,500 7 $1,965,000 21 Additions Plumbing/Drainage $35,000 3 $55,000 1 $20,000 1 $1,000 1 $111,000 6 Pool $135,000 3 $73,000 1 $105,000 2 $313,000 6 Transportable $955,814 6 $155,000 1 $1,110,814 7 Dwelling Re-Sited Dwelling $50,000 1 $220,000 2 $270,000 3 Garage $98,740 3 $119,265 4 $218,005 7 Detached Habitable $98,940 1 $98,940 1 Building Solid Fuel Heater $2,116 1 $6,257 1 $3,500 1 $11,873 3 Deck/Pergola $15,000 1 $15,000 1 Grand Total $12,325,313 43 $728,757 6 $1,025,716 7 $8,129,982 18 $5,720,377 28 $27,930,145 102
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APPENDIX 5: MAJOR RESOURCE CONSENT APPLICATIONS
Lodged and in progress Number Applicant/agent Address Proposal Status/key points Planning/engineering contacts LU/0239/19 J Swap Quarries Taotaoroa Quarry Extend existing quarry Waiting to Hayley Thomas receive response from applicant following review of the Quarry Management Plan. Once we receive confirmation, Council planner will proceed with planner’s report on notification. SP/0148/19 T8 Limited Swarbrick Drive Te Subdivision of T8 Structure On hold pending Hayley Thomas Awamutu (T8 Plan area. Storm-water Subdivision) matters between DE and the applicant. Once this has been resolved Planner will be able to complete report and draft conditions
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Approved Number Applicant/agent Address Proposal Status/key points Planning/engineering contacts RC/4192.01 & Whitehall Fruitpackers 94 Gorton Road, Consent to operate 24 hours Granted non- Hayley Thomas LU/0261/19 Cambridge per day for 12 weeks per notified year Reasonable level of neighbour interest in application
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To: The Chairperson and Members of the Strategic Planning and Policy Committee From: Local Controller and Emergency Management Operations Manager Subject: CIVIL DEFENCE EMERGENCY MANAGEMENT QUARTERLY REPORT (1 October 2019 to 31 December 2019) Meeting Date: 4 February 2020
1 EXECUTIVE SUMMARY
The purpose of this report is to provide the Committee with a quarterly update on matters relating to civil defence emergency management (CDEM) in the Waipā District.
This includes matters arising at national, regional and district levels including emergency management activities under the shared service arrangement between Waipā, Ōtorohanga and Waitomo District Councils.
This report is provided for information purposes and does not require any decision- making on the part of Elected Members.
2 RECOMMENDATION
That the Strategic Planning and Policy Committee RECEIVE the report titled ‘Civil Defence Emergency Management Quarterly Report’ (document number 10352466) of Wayne Allan, Local Controller and David Simes, Emergency Management Operations Manager.
3 NATIONAL OVERVIEW
National Emergency Management Agency
The National Emergency Management Agency (NEMA) was successfully stood up on 1 December 2019. Carolyn Schwalger was appointed as the interim Chief Executive. Sarah (Norm) Stuart-Black continues in the statutory role as the Director of CDEM and has become the NEMA Deputy Chief Executive.
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During 2020, the NEMA organisational strategy, design and operating model will be developed and implemented as phase 2 of the NEMA establishment. It is anticipated changes will be made to the CDEM Act 2002 to clarify functions and authority, and make regulations under the Act to set national standards in due course.
National initiatives
The following initiatives have been signalled or are in progress: a) A review of the National CDEM Plan commencing in 2020. b) A National Earthquake Framework will be developed in 2020-21. This planning will provide national direction for any major earthquake that impacts multiple CDEM Groups, to ensure a coordinated All-of-Government response. c) Development of a National Fuel Emergency Plan including lead agency responsibilities for infrastructure failure and the roles and responsibilities of support agencies. d) Development and implementation of a capability, competency and accreditation framework for volunteer response teams working in emergency management. e) Best practice approaches for communicating with CALD (culturally and linguistically diverse) communities. f) Implementation of the new welfare registration and needs assessment tool. g) Implementation of the new emergency management information management system.
Longer term initiatives indicated include consideration of legislative changes or regulations that would require civil defence emergency management consultation with iwi/Māori when planning.
Deployable coordination centre caches
Development of the caches continues with coordination centres in Auckland, Palmerston North, Wellington and Christchurch. In addition, three Comms Kits will be established in Auckland, Wellington and Christchurch utilising high-speed Very Small Aperture Terminal (VSAT) satellite communication equipment. These will provide a satellite broadband connection approximately 20 times faster than previous units and should enable a coordination centre of 30 people to operate effectively.
New Zealand Emergency Management Assistance Team (EMAT)
In response to the severe weather on the West Coast, EMAT deployed a small team including a Fire and Emergency New Zealand (FENZ) specialist to support West Coast Emergency Management and Westland District Council. One member supported welfare and planning in the Hokitika EOC, while the other three deployed into Frans Josef to support surge staffing provided by the regional council.
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Together with CDEM volunteers from the community in Hokitika led by the local DOC manager, they planned and managed the successful escorted convoy movement of approximately 450 people and 150 vehicles from Frans Josef to Haast.
This first deployment went extremely well and demonstrated capability in undertaking detailed tactical planning and operations in a small team at the local level.
NEMA National Coordination Centre (NCC)
The Whakaari/White Island volcanic eruption on 9 December triggered the activation of the Bay of Plenty (BOP) CDEM Group who subsequently led the local response. The incident was classified as a major national level response.
The severity of the event resulted in the NCC being activated to coordinate support at the national level from multiple agencies. An example of this integrated support includes a meeting held with Whakatāne District Council, BOP Group and the NCC on 17 December to agree a National Recovery Framework which identified all the consequences related to the eruption and all relevant stakeholders who have roles and responsibilities in the recovery.
The support provided by the NCC to coordinate multi-agency support and undertake recovery planning ensured the BOP Group maintained focus on immediate response requirements.
4 REGIONAL OVERVIEW
Waikato CDEM Group Joint Committee
At its meeting on 9 December 2019, the Joint Committee unanimously voted Hugh Vercoe (Waikato Regional Council) as the Chair and Andrew Park (Taupo District Council) as the Deputy Chair for the 2019-2022 triennium.
Waikato Group Emergency Management Office (GEMO)
The 2020/21 budget included an increase of $28,132 to the approved Long Term Plan budget. This was a result of increased depreciation from previously approved expenditure of reserves, and increased operational levels from GEMO to the Waikato Group. The budget for 2020/21 was subsequently approved.
Waikato Group monitoring and evaluation report
The Waikato CDEM Group requested that an out-of-programme monitoring and evaluation process be conducted. The objective was to provide an evidence-based snapshot of current progress benchmarked against a previous evaluation conducted for the Group. The output of the evaluations will be used to inform the review of the
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Group Plan. This evaluation process was conducted independently, but in conjunction with the Ministry of Civil Defence & Emergency Management (MCDEM).
The Waikato CDEM Group overall score is 70.0% and there are a total of seventy-nine (79) recommendations. The 2014 Waikato CDEM Group monitoring and evaluation score was 71.3%. This slight decrease in the score was considered inconsequential to the current state of CDEM capability.
It was noted that overall there is a positive culture and commitment to CDEM capability within the Group across all levels of management and governance. All levels of leadership, from elected officials to Chief Executives to other managers and Local Controllers, recognised the importance of CDEM and supported a collective approach to CDEM capability across the Group.
There was also a very strong leadership culture in the Controllers recognising capability; the value of people and communities; and the practical application of CDEM capability. Confidence was displayed in the leadership of CDEM for the Group and work being conducted by the GEMO.
Waikato CDEM Group Plan
Priority 1 actions include reviews of both the recovery plans and welfare plans. Most territorial local authorities have reviewed their recovery and welfare plans. Waipā, Ōtorohanga and Waitomo councils have complied with this requirement.
The Group Plan states that a review of the Plan will be undertaken 5 years from its adoption (November 2021). A project plan will be developed for the Group Plan review to commence in 2020. This review is influenced by the National Plan which is also scheduled for review in 2020.
5 WESTERN WAIKATO EMERGENCY MANAGEMENT SHARED SERVICE
SHARED SERVICE OVERVIEW
The purpose of this shared service agreement is to enable the delivery of efficient and effective CDEM within the Waipā, Ōtorohanga and Waitomo Districts.
The Agreement, signed in 2017, is due to expire on 30 June 2020. The Council Management Committee, consisting of one staff member from each member council, will meet to agree a process to renew, vary or cancel the Agreement at its first meeting in 2020. A report will be provided to this Committee in due course.
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REDUCTION
MBIE (Ministry of Business Innovation and Employment) have recently amended the ‘acceptable solutions and verification methods’ for the Building Code. These amendments require territorial local authorities to have mapped within two (2) years the liquefaction-prone areas within their jurisdiction. This is to ensure buildings are being built safely and strongly on good grounds to withstand liquefaction risks. Compliance with this requirement is currently under action.
READINESS
The National Shakeout drill on 17 October 2019 promoting earthquake readiness received significant national publicity, which was capitalised on at a local level. Waipā, Ōtorohanga, and Waitomo councils all promoted this message to the public via social media, and promotional material at public counters and libraries, and internally via in house messaging and blogs.
Western Waikato CDEM and Waikato District Council CDEM are working together to develop a West Coast Tsunami Action Plan taking into account similarities in coastline and risk should a Tsunami occur. Tsunami signage is currently being erected in Mokau, Awakino, and Marakopa coastal areas, with the remainder of the Western coastal areas to follow.
Western Waikato CDEM staff presented to Waikato Primary Industries Adverse Event Cluster on 27 November 2019 at the Don Rowlands Centre, Lake Karāpiro, which included a workshop focussed on flooding and reducing the effects on the rural sector.
Community Response Plans (CRP’s)
CRP’s have been completed for Kawhia, Aotea, Marakopa and Mokau. A draft plan has been presented to both the Ōhaupō and Kaipaki communities for their adoption on 7 November. Plans have been drafted for and discussions held with community members in Bennydale and the Pureroa National Park (including DOC), Pirongia, Ngāhinapōuri and Te Pahu during this quarter.
Welfare
The Waipā Welfare Committee and the Waitomo/Ōtorohanga Welfare Committee both completed a table top exercise in preparation for the Group welfare exercise on 19 November 2019. The Committees assessed the information relating to an ex- Tropical Cyclone hitting the whole of the Waikato Region and provided situation reports and welfare action plans for the exercise in relation to their Council areas.
Welfare Manager’s from all three councils attended the Regional Group welfare exercise at the GEMO on 19 November 2019. Information from the exercise will be reviewed by the Group Welfare Co-ordination Committee for possible actions arising.
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Civil Defence Centre’s have been identified for all three Council’s with assessments nearly complete for Ōtorohanga. The next Waitomo/Ōtorohanga Welfare Committee meeting will focus on exercising the setting up of one of the Waitomo/Ōtorohanga Centres. This will help those who have completed the ‘CDC Supervisor’ and ‘Delivery of Welfare in an Emergency’ courses test and assess the equipment available to ensure they are comfortable that the CDC can be set up without undue delay.
Training
Foundation Course training continues to be carried out across all three councils with new staff being captured as they join the organisations and a systematic approach of engaging with existing staff has been actioned. During this quarter 13 staff in total across the three councils have completed this Foundation training.
A number of staff from all three councils have attended the Integrated Training Framework Intermediate Course and the Welfare Function Course.
A planning and intelligence training and exercise was held on 29 November 2019 with staff from all three council’s Emergency Operating Centres attending. Presentations from a NZ Police intelligence officer and the Waikato GEMO planning officer were well received. The presentations were followed by an in-depth testing of all facets of the planning and intelligence function. This was the first of a series of focussed training session on specific EOC functions.
RESPONSE
CDEM Staff attended in response to a tornado which impacted on houses, trees and other household areas in Te Kawa on 17 December 2019. Welfare assistance and temporary accommodation was offered to those affected, but was not required.
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RECOVERY
Communication has been held with The Lines Company in conjunction with the Group Recovery Manager to initiate discussions around using shared technology and communication systems in the event of an emergency including the Recovery Phase.
6 DISTRICT SPECIFIC
Civil defence resources
IT staff have purchased suitable cell phones and these are being programmed for individual Function specific desks for each EOC within the Western Waikato operating area. This addresses an identified operational gap where the addition of these dedicated Function cell phones will ensure there is continuity at the Function desks during the activation of the EOC.
David Simes Wayne Allan EMERGENCY MANAGEMENT OPERATIONS LOCAL CONTROLLER AND MANAGER CEG REPRESENTATIVE
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7 SUPPORTING INFORMATION: STATUTORY REQUIREMENTS
Civil Defence Emergency Management Act
Section 59 of the Act requires every local authority to take all necessary steps to perform its functions and duties under the Act.
National Civil Defence Emergency Management Strategy
The Strategy requires all agencies to carry out activities across the 4Rs: a) Reduction: The objective of reduction is to take preventive steps to avoid or mitigate adverse consequences. b) Readiness: The objective of readiness is to build capacity and capability, and to enable an effective response to, and recovery from, emergencies. c) Response: Response objectives include— i) the preservation of life; and ii) the prevention of escalation of the emergency; and iii) the maintenance of law and order; and iv) the provision of safety and security measures for people and property; and v) the care of sick, injured, and dependent people; and vi) the provision of essential services; and vii) the preservation of governance; and viii) the protection of assets (including buildings and their contents and cultural and historic heritage assets); and ix) the protection of natural and physical resources and the provision of animal welfare (to the extent reasonably possible in the circumstances); and x) the continuation or restoration of economic activity; and xi) the putting into place of effective arrangements for the transition to recovery. d) Recovery: Recovery objectives include— i) minimising the escalation of the consequences of the emergency; and ii) regeneration and enhancement of— . the social, psychological, economic, cultural, and physical wellbeing of individuals and communities; and . the economic, built, and natural environments that support that well-being; and iii) taking practicable opportunities to adapt to meet the future needs of the community; and iv) reducing future exposure to hazards and their associated risks; and v) supporting the resumption of essential community functions.
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To: The Chairperson and Members of the Strategic Planning and Policy Committee From: Transportation Safety Officer Subject: ELITE & UNDER 23 NATIONAL ROAD CYCLING CHAMPIONSHIPS 2020 – REQUEST FOR APPROVAL OF TEMPORARY ROAD CLOSURE Meeting Date: 4 February 2020
1 EXECUTIVE SUMMARY
Cycling New Zealand has applied to Council for permission to temporarily close the roads as detailed below under the Local Government Act 1974 to enable them to hold the Elite & U23 National Road Cycling Championships from Friday, 14 February to Sunday, 16 February 2020.
The temporary road closure would be for:
Friday, 14 February 2020 – 8.00am to 2.00pm
Peake Road – between Cambridge Road and Racecourse Road
Saturday, 15 February 2020 – 5.00am to 5.00pm
Alpha Street – between Bryce Street and Victoria Street
Sunday, 16 February 2020 – 5.00am to 5.00pm
Victoria Street - between Queen Street and Alpha Street
Victoria Street (northbound only) – between Alpha Street and Duke Street
Bryce Street - between Alpha Street and Duke Street
Dick Street - between Alpha Street and Duke Street
Duke Street - between Bryce Street and Wilson Street
Duke Street (eastbound only) - between Wilson Street and Victoria Street
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No parking will be permitted on Alpha Street (between Bryce Street and Victoria Street) and Victoria Street (between Alpha Street and Queen Street) between 5.00am on Saturday, 15 February 2020, and 5.00pm on Sunday, 16 February 2020.
2 RECOMMENDATION
That a) The report ‘Elite and under 23 national road cycling championships 2020 – request for approval of temporary road closure’ (document number 10129404) of Julie Taylor, Transportation Safety Officer, be received; b) The Strategic Planning and Policy Committee approves, in accordance with sections 319(h) and 342, and section 11 of Schedule 10 of the Local Government Act 1974: the following temporary road closures:
Friday, 14 February 2020 – 8.00am to 2.00pm
Peake Road – between Cambridge Road and Racecourse Road
Saturday, 15 February 2020 – 5.00am to 5.00pm
Alpha Street – between Bryce Street and Victoria Street
Sunday, 16 February 2020 – 5.00am to 5.00pm
Victoria Street - between Queen Street and Alpha Street
Victoria Street (northbound only) – between Alpha Street and Duke Street
Bryce Street - between Alpha Street and Duke Street
Dick Street - between Alpha Street and Duke Street
Duke Street - between Bryce Street and Wilson Street
Duke Street (eastbound only) - between Wilson Street and Victoria Street
c) The Strategic Planning and Policy Committee authorises public notification of the approved road closure in accordance with the Local Government Act 1974.
Report to Strategic Planning & Policy Committee – 4 February 2020 Elite & U23 National Road Cycling Championships 2020 – request for approval of temporary road closure Page 2 of 6 10129404 67
3 OPTIONS AND ASSESSMENT
Cycling New Zealand’s application has been reviewed against criteria set out in the Local Government Act 1974 and the Code of Practice for Temporary Traffic Management. We are satisfied that the application meets the necessary standards and provides the level of detail required and can proceed to the approval stage.
The proposal to temporarily close parts of Peake Road, Alpha Street, Victoria Street, Bryce Street, Dick Street, and Duke Street was publicly notified on Friday, 6 December 2019 in the Cambridge News to allow reasonable time to seek the approval of all affected parties. Any objections to the closure were required by 4.00pm on Friday, 20 December 2019, however, Council did not receive any objections.
Notice of the temporary road closure was also given to the Police, the New Zealand Transport Agency, and Emergency Services, who did not advise Council of any concerns.
Police and Emergency Services will have priority access to all areas of the closed roads at all times and residents’ access will be maintained as the event schedule allows.
The locations of the proposed temporary road closures are shown in the maps below.
Friday, 14 February 2020
Report to Strategic Planning & Policy Committee – 4 February 2020 Elite & U23 National Road Cycling Championships 2020 – request for approval of temporary road closure Page 3 of 6 10129404 68
Saturday, 15 February 2020
Sunday, 16 February 2020
The road cycling championships are an annual event held by Cycling New Zealand. Previous approved road closures for this event have not caused any notified problems or unreasonable inconvenience to traffic.
Report to Strategic Planning & Policy Committee – 4 February 2020 Elite & U23 National Road Cycling Championships 2020 – request for approval of temporary road closure Page 4 of 6 10129404 69
Again, we anticipate this temporary road closure will cause limited disruption to the public. However, the event organisers will be instructed to provide timely notification of the date and time of the road closure to all affected properties within the road closure to ensure minimal inconvenience.
If the temporary road closure is granted by Council, the following actions will be undertaken by Council officers:
. Provide a letter to the organisers giving approval to close parts of Peake Road, Alpha Street, Victoria Street, Bryce Street, Dick Street, and Duke Street . Approve a compliant Traffic Management Plan . Publicly notify the road cycling championships and proposed temporary road closures in the Cambridge News before the date of the closure.
Julie Taylor TRANSPORTATION SAFETY OFFICER
Jennifer Braithwaite OPERATIONS TEAM LEADER - TRANSPORTATION
Dawn Inglis GROUP MANAGER – SERVICE DELIVERY
Report to Strategic Planning & Policy Committee – 4 February 2020 Elite & U23 National Road Cycling Championships 2020 – request for approval of temporary road closure Page 5 of 6 10129404 70
SUPPORTING INFORMATION: ASSESSMENT OF PROPOSAL
1 Statutory and policy requirements
Legal and regulatory considerations
Local Government Act 2002 s.10 Purpose of Local Government Council’s powers in relation to the temporary closure of roads are set out in Sections 319(h), 342 and Section 11 of Schedule 10 of the Local Government Act 1974. Under the Local Government Act 2002, Council has delegated powers to the Committee in relation to approving temporary road closures where it is provided for in the legislation.
Report to Strategic Planning & Policy Committee – 4 February 2020 Elite & U23 National Road Cycling Championships 2020 – request for approval of temporary road closure Page 6 of 6 10129404 71
To: The Chairperson and Members of the Strategic Planning and Policy Committee From: Transportation Safety Officer Subject: RANGIAOWHIA COMMEMORATION DAY – REQUEST FOR APPROVAL OF TEMPORARY ROAD CLOSURE Meeting Date: 4 February 2020
1 EXECUTIVE SUMMARY
Ngāti Apakura Runanga Trust has applied to Council for permission to temporarily close the following road as required under the Local Government Act 1974 to enable the Rangiaowhia Commemorations to take place on Friday, 21 February 2020.
The temporary road closure is for part of Rangiaowhia Road between Cambridge Road and Puahue Road from 5.00am to 5.00pm on the above day.
This section of Rangiaowhia Road will be closed to traffic during the above time.
2 RECOMMENDATION
That a) The report ‘Rangiaowhia Commemoration Day – request for approval of temporary road closure’ (document number 10219861) of Julie Taylor, Transportation Safety Officer be received, b) The Strategic Planning and Policy Committee approve the temporary road closure of part of: Rangiaowhia Road – from Cambridge Road to Puahue Road from 5.00am to 5.00pm on Friday, 21 February 2020. in accordance with sections 319(h) and 342 and section 11 of Schedule 10 of the Local Government Act 1974. c) The Strategic Planning and Policy Committee authorise public notification of the approved road closure in accordance with the provisions of the Local Government Act 1974.
10219861 72
3 OPTIONS AND ASSESSMENT
The Ngāti Apakura Runanga Trust application has been reviewed against the criteria set out in the Local Government Act 1974 and the Code of Practice for Temporary Traffic Management.
We are satisfied that the application meets the necessary standards and provides the level of detail required and can proceed to the Approval stage.
The proposal to temporarily close part of Rangiaowhia Road was publicly notified in the Te Awamutu Courier on Thursday, 16 January, calling for any objections to be submitted to Council by 4.00pm on Thursday, 30 January 2020. No objections are anticipated, but a verbal report of any submissions will be made to the Committee at this meeting.
Notice of the temporary road closure was also given to the Police, the New Zealand Transport Agency, and Emergency Services. Any concerns raised by these organisations will also be delivered verbally at the meeting.
Police and Emergency Services will have priority access to all areas of the closed road at all times.
The location of the proposed temporary road closure is shown in the map below.
Julie Taylor TRANSPORTATION SAFETY OFFICER
Report to Strategic Planning & Policy Committee – 4 February 2020 Rangiaowhia Commemoration Day – request for approval of temporary road closure Page 2 of 4 10219861 73
Jennifer Braithwaite OPERATIONS TEAM LEADER - TRANSPORTATION
Dawn Inglis GROUP MANAGER SERVICE DELIVERY
Report to Strategic Planning & Policy Committee – 4 February 2020 Rangiaowhia Commemoration Day – request for approval of temporary road closure Page 3 of 4 10219861 74
SUPPORTING INFORMATION: ASSESSMENT OF PROPOSAL
1 Statutory and policy requirements
Legal and regulatory considerations
Local Government Act 2002 s.10 Purpose of Local Government Council’s powers in relation to the temporary closure of roads are set out in Sections 319(h), 342 and Section 11 of Schedule 10 of the Local Government Act 1974. Under the Local Government Act 2002, Council has delegated powers to the Committee in relation to approving temporary road closures where it is provided for in the legislation.
Report to Strategic Planning & Policy Committee – 4 February 2020 Rangiaowhia Commemoration Day – request for approval of temporary road closure Page 4 of 4 10219861