Newsletter Design Tips. INSTITUTION National Home Study Council, Washington, D.C

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Newsletter Design Tips. INSTITUTION National Home Study Council, Washington, D.C DOCUMENT RESUME ED 347 535 CS 213 428 AUTHOR Welch, Sally TITLE Newsletter Design Tips. INSTITUTION National Home Study Council, Washington, D.C. PUB DATE 8 Apr 92 NOTE 30p.; Paper presented at the Annual National Home Study Council Conference (66th, Seattle, WA, April 7-8, 1992). PUB TYPE Guides - Non-Classroom Use (055) -- Speeches/Conference Papors (150) EDRS PRICE MF01/PCO2 Plus Postage. DESCRIPTORS *Design; Guidelines; *Newsletters; Writing for Publication IDENTIFIERS *Text Design; Text Organization; Typeface; Visual Design ABSTRACT This paper presents detailed tips on newsletter design. talmeng an overview, it discusses effective design, anatomy of a page, type, designing tools (organizational tools, text organizers, emphasizing tools, 1.1d graphics, presented with some do's and don'ts), and a list of other items to consider. Three appendixes contain a brief glossary of type, an article by Mark Beach called "Paper in the Short Run: A Simple Guide to Paper Choices for Newsletters, Brochures, and Flyers," and an explanation of 20 trends in newsletter design. (SR) *********************************************************************** Reproductions supplied by EDRS are the best that can be made from the original document. *********************************************************************** Newsletter Design Tips ualt111101. 4111.11ft -PERMISSION TO REPRODUCE THIS MATERIAL HAS BEEN ORANTED BY U S DEPARTMENT OF EDUCATION ()Awe ot Educahonal Research and Impro.s.,ent EDUCATIONAL RESOURCES INFORMATION .k CENTER rERICI /111.1 dOcument has been reproduced as reCerved trOm the perSon or orgamlahon vnat.ng .1 ;- Mmor changes hare peen made to ,mprone Presented by reproductron oughts TO THE EDUCATIONAL RESOURtES INFORMA1 ION GE NIER tERIC) Pornts ot vree or OPrnrons Staled ,n thrsdoc mem dO ot necesSarrh represent Ottrofo Sally Welch OEM oos,ton or poncy Director of Publications National Home Study Council Wednesday, April 8, 1992 BEST COPY MULE 2. Sa. ICA Newsletter Design Overview Every newsletter should have: Nameplate A nameplate (also called "flag"or 'header") is XYZ School the term used to describe the title of the newsletter or other publication set intype in a Newsletter lims....../MIINIMILIS1111110 =IN distinctive way and presented consistently Awl 30. 1903 Volum 1. Numtow from issue to issue. Mm=mmswtwln..m.mN.S..NlffN A nameplate should use 2- 2 1 /2" at the top of the page, and it should contain the: - name of the publication - name of the publisher - dateline art work (logo) - volume number (optional) What's Inside You should plan a nameplate that visually communicates the intent ofyour newsletter and sets a design tone for therest of your publication. Use a typeface for the newsletter's name that is appropriate to the publications' content and image. and address of the sponsoring organization, Try to align nameplate elements withtext publication schedule, list of key publication column edges indicatedon your grid. Alloy staff members, subscription costs andordering for sufficient whitespace underneath your information, and copyright information.The nameplate, above the start of each issuecon- masthead is usually locatedon page 2 or the tent. If you provide approximatelya half-inch back page of a newsletter. of white space under the nameplate,your lead stories won't compete with the nameplatefor attention. Effective Design A Table of Contents (if your newsletter is Effective design of your newsletter willhelp to more than four pages). enhance your message. It does this by: A place for a mailing label ifyour newsletter emphasizing the importance ofa message: is a self-mailer. Effective design createsa hierarchy of information so readers can easily separate major points from And if you sell your newsletteryou should supporting details. include a masthead. organizing information: Effective designbreaks A masthead which is a box of information in a information into manageable, bite-size pieces.It publication that lists items suchas the name makes it easy for readers to locate quicklythe Newsletter Design elements: Simplicity. important information and helpsreaders concen- Good design includes three basic contrast and structure. trate on one idea at a time. Simplicity in the approach andexecution of the design recognizes guiding the reader Effective layout will communicate the contentfaster to the time a visual ob- that readership declines every reader. This applies whether it be a type arrange- Therefore, it stacle is placed in the reader's way. ment, photo layout or layoutcombining both art leads the reader through thedocument by creating and type. a logical sequenceof ideas which unfold as the reader continues to read. Byline --e 31..,thcr s iarhe which Anatomy of a Page mav accer atter 'he neadiine br at the er a .7' 3h anic:e Ovedline (also called a kicker Or eyebrow) A brief tag over the headline that categorizes the Story. Coy., von Hadline The title of an article The Headline Goes Here Optional secondary lines folio% Me headline togutde the reader into the story Deck (also called a tag line) A line 11% Onft HAMMON that gives more .nformation about :he story L.......,...(4.4.. ..., :,... s.4t .. 1 44 4..rat n.314 . ".,...........,..., 841 114111 a. (.4 11 :ate in Worms,. et min 4 4. Varsitti 81444441 14401.11t. 44 4.4411 W4,4441 41 4, 4 Stick.up cap An enlarged initial IOM's Ave. edra 44.4. nt osaIs.. UP It 441 ards Iva tosewo .114441 414111411.1 4, 404 44 .4.1uns .4 44444 *4.1 441111, iener extending above tne body text ipeosess 4444 0111.11411 *1ST 11411, lull (.1 44481 Paffunsset 441,11148P4 4111.1144144 4m1r $st Warta 1s4t 41 *11.4. 4.114 4111 11114,41 ell II MistNon ps4144Vat Outs yawn% .41 um Irian Bleed art A Cnoto. drawing. or tint 1.14.4 IRAs* Iss 4411% 441411144 4 /64114st it 14.141414 114,31 MO .4444 1s4 n .44.41.1 1111414 11141' .4444 that runs :II the edge of the page - ,,at 14. .1.0 44414 VI 0416i 441141 .44111441 811114 cid 444 ,44,144 41 .144 5114 41 Newman it e tlea.. gee VP 44,5 AGSMS 811144 sullill ale 44..1104 411 6.1044 WWII.% 41144 .1.1.141(4 suIVIPt sstortsa 41111 11,144444m 4,15%0 *4.116400 114* Woe as Vsvit 41 vi Rolle t45k84011 us 14444t ft..1. %past Lire* .4444% DivI WV. 84 104 &VW 444 40144114 ftl .14004 Wel 4444 01 MPH SO444141491 4111,41141 Pt 1144411 004 -foe. .1 84 14.4 411. army .3114 11 (144441 so. 14141' spy (*most 441 .1 &anon 4414,11444a 4, s I Ist s t sit 44411 *Pit 4,4(444 1Ss One 4% leVsonsa ot vow 441.4 1 114111e 4111434,1 1 4, 411. 44 ann.fn ..fnarn I e44 Picture window A rectangle a .n.1.4 .4tn 41.14 114meer4er 41, I 4.444 444 114.44 N4t6411% ... vs 4444.4 4... 4.4144 411 a 'Wu*..111.. 04. WO tit that indicates the position and size 11...1.4.sat Dtee &Wog, ss. 44 nr, .414ser 4 cst .4f1 11,44 4 444/1041 .41111.6.0 .. a 114.114111 ot art to ce stricpeo into the page t 1144410 s1(5%.4441 ... ,i,os 4.4 4444 4.4144.4 14.445% ty ',eft 'vet '4.:ItIt 41 Of PI stall 1I. at .sostfft 4.111 ft ftr44401* ft otta Oita 14(1.11./. 4 st .41441 **OM 141441 sleartsa en t )414C1111.0864t .46414. 1141 . not tat Caption Tl'e text describing a 14 PY.l 1.4.4 4.14 IOW* tit 41410 nv a 4. eIl Z1YY4(448 reePeogyae. .444 tsis AGIN cnotograbn or ,llustrat.on 4? 7; We Cite. 44,4.biff ..41141(41. Moat 44.5 *stet at 411 8444111 4.4.1 .448.441 Inin. 144,411 4 444 %fa.% 411Int11t 'fr. ,.**l0,4V Pu......4 Wet* 54. 14184 tot left AY 'a '411.111141 4444% !.eelel4/0 it.10.1eY4 41 *ea 4% one ft Ym.1.11100*.Y0 RtilY 41 Body text The main text. also s 444 4 ,,,0414 ,neant sc as 4...t two* *Art 4111144. HS% t11 called ndnring :ext .6101% ..as vs,* 44 ...0 .1.4 491 4. (44 *col ..41es Limo 3.4.1111 4.4 nu... UMW/Y*4 OFIem 4 '41 44 MP. I 4.444 Of 40.440111 CDPIIPtuft Ossi .... 0444 t` a. 1.0 n Ihnit ' 4 ...futile ent 64.0 wvost4 ON* Folio The Page nur-ber .-.4 ; Running toot A lire across the bottom ct the page that helps orient Subtu,ad A phrase that :he reader Nitnin a 0Ocument14ere AlleyTne space cet.ree-c:,lurrns' ide-t.ties a suotooic contains me folio and dare Wraparound text Cccv that iv'aCs Inside margin The space aro,,r.0 a ;acrlic net ween Ire binding edgeo.f tne Page and 'ne text Verso Lett-hand page (literally the reverse wiith :he right-hand page considered (re ?tont) Newsletter Design * Contrast is needed to give impact to a layout: grouped in easy to grasp arrangements.Structure contrast of size, weight, color or direction. You includes alignment (or position), whitespace, decide what is the most important and whatyou balance, proportion and unity. want your readers to look at. Before we look at toolsyou can use for good Structure gives your newsletter continuity and design, let's look at what makesup a page. consistency. All elements should be organizedor Sidebar A smaller atm inside Oroakoul (aISC) Called a Pull Quote. larger one, boxed with its Own Top margin The distance from :he blurt, or callout) A sentence or top trim to the top of :he text area headline to Set it apart from the main OasSage excerpted from the body text. (It Can be Positioned anywhere Punning hewn and feet and tilos copy and set in large type.
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