Nuthall Parish Council Full Council Meeting Agenda 17th December 2015 at 7.30pm
All Councillors are summoned to this meeting at the Temple Centre, Nottingham Road, Nuthall, NG16 1DP
Councillors are requested to arrive no later than 7.15pm for the public participation session
1 Prayers (these are optional and Councillors may decline to take part) 2 To receive only - apologies given to the Clerk 3 To receive - declarations of interest both pecuniary and non pecuniary on items listed on the agenda 4 To receive and approve - the minutes of the Full Council meeting of 19th November 2015 5 To receive - the signed minutes of the F&GP committee meeting of 12th November 2015 6 To receive - report from the County Councillor 7 To receive - report from the Borough Councillors 8 To receive - report from the Police 9 To receive and approve - the report from the Clerk 10 To receive and authorise - the Orders for Payment 11 To discuss - e-mail regarding Annual Parish Meeting 2015
12 To discuss - The budget consultation (Notts CC)
13 To discuss - Tree root damage to Basil Russell path - authority to progress report £550
14 To discuss - New audit regime and decide if to appoint own auditor or go with Sector led body from 2017
15 To discuss - County Council boundary review
16 To note - Letter of thanks from BPFA
17 To discuss - Lowering of Sports hall ceiling
18 To discuss - Projects for inclusion in 2016117 budget
19 To consider requests for favourable rates
20 To note date of next Full Council meeting 21st January 2016 Nuthall Parish Council Full Council Meeting Minutes 19th November 2015 at 7.30pm
Present:- P Owen (Chairman), J Baumber, L Carter U Fisher Wilson W Mitchell J Owen. M Spencer, R Spencer, M Towers, B Watson 1 member of the public
2015.241 To receive only - apologies given to the Clerk C/Irs M Copeland, C Hall and J Straw 2015.242 To receive - declarations of interest both pecuniary and non pecuniary on items listed on the agenda None 2015.243 To receive and approve - the minutes of the Full Council meeting of 15th October 2015 It was resolved to receive and approve the minutes 2015.244 To receive - the signed minutes of the F&GP committee meeting of 1st October 2015 It was resolved to receive the minutes 2015.245 To receive - report from the County Councillor Getting towards end of Nutha!! Bus plug modifications and hopes that there are no objections. If none received officers will process relatively swiftly. Notts CC are putting together a joint budget for 2016/17 at the moment. 2015.246 To receive - report from the Borough Councillors New application is in for 1A Roland Avenue to change of use of workshops to bungalow. As far as we can know at present there is no link to G4S. Broxtowe BC are getting complaints about the learner drivers on Larkfield Road and this has been reported to the MP's office. They will be writing to the manager of the test centre in Watnall. 2015.247 To receive - report from the Police No police present 2015.248 To receive and approve - the report from the Clerk It was resolved to receive and approve the report Clerk to price up boxing in the top section of the roof and lowering the artificial lighting. 2015.249 To receive and authorise - the Orders for Payment It was resolved to receive and authorise the orders. 2015.250 To discuss - recommendations from F&GP:-
To appoint Phase electrical to install 12 LED panels in Function Room
It was resolved that Phase electrical be appointed at a cost of £1350
2015,251 To discuss - Parking issues on Maple Drive (PO)
Cllr P Owen reported on meeting with all parties. The Police felt that there was no obstruction being caused and County Highways officer agreed with that view. On the report back to public at the Community Action meeting it was not well accepted. Staff continue to monitor vehicles parking. It was resolved that the Clerk write a strongly worded letter to those vehicles still parking regularly. Highways Manager was invited to the Parish Council but he declined as he covers a lot of Parish Councils in the area (it would set a precedent), our meetings are outside his working hours other hours and would have nothing new to report to the meeting. Standing orders were suspended to allow member of the public to contribute.
2015.252 To discuss - 2016/17 room hire rates
It was resolved to accept the room hire rates
2015.253 To discuss - Motorbikes on Country park
Issue has been raised and all incidents are passed on to the police. Our local officers take this very seriously.
2015.254 To discuss - Bonfire Night
It was agreed to hold it on Saturday 5th November 2016. The centre will be sheeted down the day before. Staff will put up protective rope and man bonfire but not provide staff to patrol the crowd.
Proposed that we convene a meeting with the Bonfire committee for the new year. The current rate is £15 - to be discussed at the meeting.
ClIr Spencer reported that over 40 children attended the Halloween event and it was enjoyed by all. The Council would like to thank Cult's Mick and Rita Spencer and Wendy for making it such a successful event.
2015.255 To discuss - Monday luncheon club (update from Clerk)
The Clerk reported that the club is doing well with an average of 15 members per week. They will be having a Christmas event and we are working together to formulate an events calendar in 2016 for both residents and luncheon club members.
2015.256 To discuss - Property/fire inspections Nov 2015
It was resolved to receive and accept the reports
2015.257 Other communications:- Inspire - Culture, Learning and Libraries Noted E-mail re poppy wreaths - Cllr P Owen to talk to Cllr McCrae - Agreed. It was resolved that the Council would purchase a wreath for the police to present in 2016. E-mail re Fracking Noted
2015.258 To consider requests for favourable rates Request for hay bales to be left (at own risk at top of TC Field) agreed 2015.259 To note date of next Full Council meeting 17th December 2015 Noted - Clerk to purchase seasonal refreshments from Chairman's allowance 42 Kimberley Road Nuthall Nottinghamshire NG16 1DF Noted 15/00572/F UL Construct extensions 74 Cedarland Crescent Nuthall Nottinghamshire NG16 1AH No objections
2015.110 To discuss - Holding of funds on behalf of Monday Luncheon Club
It was resolved to take over the funds for safe keeping and notate them separately in the Council account as the current account holder wished to close the account due to the local branch closing and being unable to get transport to access funds.
2015.111 To discuss - Writing to drivers regarding photographic evidence/witnesses of dogs not on leads via Police
It was resolved that the Clerk should write to point out to owners that the rules apply and to the whole park area.
2015.112 To discuss - Christmas Children's Colouring competition
It was resolved to have insert printed. Prizes to be 2 personalised mugs and a certificate. Judges will be ClIrs R Spencer, U Fisher Wilson and C Hall.
2015.113 To discuss - Replacing existing Function room lighting with LED units It was resolved to recommend to Main Council that Phase Electrical be appointed Cost £1350 2015.114 To discuss - Matters arising from Remembrance Sunday (if any) Reading out names - should be done with dignity & reverence. Background music - a solemn melody - during wreath laying -BW to sort. Officiating person to announce wreath layers. Copy of wreath laying put on laminated card for use on the day Amend wording in service sheet to read "After last post a 2 minute silence will be observed." Microphone needed for use when playing Last post and Reveille live Amend wording in service sheet to read after bible extract "or suitable passage" Consider location of wreath layers when arriving on park. Background music at the end - to play whilst parade falls in - BW to sort. Next year senior GG to be invited to read the names of the fallen Next year John Wilson to be asked to be Parade Marshall £10 vouchers to be purchased for two volunteers involved 2015.115 To discuss - Complaint from party hirer Clerk to write to hirer stating that their comments have been noted and that we are putting in procedures to stop it happening again. 2015.116 To discuss - Upgrade to fibre optic broadband Clerk to check with Virgin - see if available 2015.117 To discuss - purchase of wireless printer for workshop It was resolved to go ahead at a cost of E90 2015.118 To discuss - Amendment to TR005213 (Bus gate camera) consultation It was resolved that the Council would support the changes 2015.119 To discuss - Tesco Local Community scheme Defer to next F&GP 2015,120 To discuss - Notts CC Supporting Local Communities Fund 2016/17 Defer to next F&GP 2015.121 To discuss - RCAN Community Greenspace Grants Defer to next F&GP 2015.122 To discuss - Request for Council to anti-climb paint residents fence or erect additional fencing It was resolved not to take any action 2015.123 To discuss - Switching of sensor for timer control for car park light at Horsendale Irrelevant better light and sensor has solved problem 2015.124 To consider requests for favourable rates None 2015.125 To note - date of next meeting (3rd December 2015) Noted NUTHALL PARISH COUNCIL - COUNCILLOR INFORMATION FOR CONSIDERATION AT A MEETING Clerks Report as at 10th December 2015
1 New PSPO order notices have arrived and they were put up 7th December
2 New lights fitted to Function room 27th November
3 Faulty bulb replaced in sports hall lighting 30th November
4 Water turned off in Bowls pavilion 3rd December.
5 Staff have finished H&S training on park equipment. The "reserve" date was utilised on tractor and attachments.
6 Legionella testing took place 3rd December. No major issues. Will arrange quotes for minor works on receipt of the report.
7 Risk assessments being compiled on our own format
8 H&S annual visit booked for 4th January 2016. Consultant is going to do Manual handling, lone working and working at heights for all staff as part of the day (no charge).
9 Steve Newton of Broxtowe BC will re-test all our equipment for vibration in March 2016 (last done approx 5 years ago). One mower has been reported as very shaky and it was taken to Seddons for servicing on 8th December. May have to replace small strimmer depending on its readings.
10 Still working alongside Asher house to provide weekly entertainment for OAP's. Christmas party planned for 14th December then they return on 11th January 2016
11 Issue with football team that claimed pavilion was dirty - Geoff had just checked it and it was ok - resolved.
12 New light and sensor fitted to Horsendale room. Caretaker of school complained but electrician, our caretaker and playgroup are happy with it.
13 All aircon serviced by Watnall Refrigeration 10th November and okay.
14 Veolia contract cancelled (3 months notice) after 4 years to give us the opportunity to invite new quotes. Quotes from three suppliers are in progress
15 Fire and intruder alarm, emergency lighting checked and serviced by Action alarms on 4th December - all sites. Some emergency lighting replaced with items in stock, otherwise all OK
Information relating to meeting of 1 12015 Item 16 Fire extinguisher testing by BW Fire booked for January 2016 - All sites
17 Skip ordered for Basil Russell to remove greenery from 30th November to 29th December inclusive. We have had to open our own account rather than via a (now) Councillor
18 Junior (Christmas) Nuthall News was distributed to schools 26th November with a close date of 11th December. Manton printers waived cost of printing the outer sleeve as an apology for last Nuthall News - we are paying for insert.
19 Acoustic panels in sports hall given the go-ahead after the success of function room. They will be installing in the new year.
20 Asset of community value is still dragging through the City Council's procedures. It has now got as far as their "Cumbersome" (their words not mine), computer system.
21 Letters to hirers to tell them of the April 2014 rate changes were sent 1st December in the post.
22 Chris Variava, the prime source of bonfire pallets has asked to bring some throughout the year, which I have agreed to on the proviso. that if we get too many we can ring and have them stopped.
23 Report of Footballer urinating against fence on Sunday 6th. Reported to the team playing but they say that the colours identified were not part of their match.
Information relating to meeting of / 12015 Item Nuthall Parish Council
Orders for payment presented to Council meeting as at 8th December 2015
Date Name Ref Total item 16/11/2015 Broxowe BC dd 16/11 53.00 Council tax 16/11/2015 Broxowe BC dd 16/11 29.00 Council tax 16/11/2015 Severn Trent Water dd 16/11 £ 107.00 Water rates 16/11/2015 Severn Trent Water dd 16/11 £ 17.99 Water rates 16/11/2015 SAGE UK dd 16/11 24.00 Accounts package 16/11/2015 Scottish power 72.17 Electricity BR 16/11/2015 Broxowe BC dd 16111 £ 576.00 Council tax 17/11/2015 EDF ENERGY DD 17/11 £ 257.00 Electricity TC 18/11/2015 WATNALL REFRIGERATION chq402144 Watr £ 270.00 Service of aircon 18/11/2015 Ulyett Landscapes chq 402145 tilye £ 300.00 Cemetery 18/11/2015 Broxowe BC chq 402146 Bra), £ 4,447.87 Election costs 18/11/2015 Screwfix chq 402147 Scre E 85.92 Property repairs 18/11/2015 Debit Card Purchases Debit card 13.39 Fuel for mowers 18/11/2015 Debit Card Purchases Debit card 20,00 Gift vouchers 19/11/2015 Debit Card Purchases Debit card E 17.42 Eyelets 21/11/2015 Miscellaneous TC hire chq 402113 £ 100.00 Deposit refund 24/11/2015 NTE DD 24/11 24.43 Telephone 30/11/2015 Veolia Environmental DD 30/11 £ 172.56 Refuse all sites 30/11/2015 Peninsula DD 30/11 £ 243.60 H&S/HR consultancy 01/12/2015 EDF ENERGY DD TC ELEC £ 257.00 Electricity TC 03/12/2015 Phase Electrical 402201 Sports H £ 65.00 Sporth H light 03/12/2015 Trent Valley Training 402150 26/27Nc E 740.00 Staff training LB/AP 03/12/2015 Manton House Printing 402149 Xmas NP E 99.97 Colouring comp 03/12/2015 Phase Electrical 402148 Function £ 1,350.00 kinction room lights 07/12/2015 Severn Trent Water 25.00 Water rates 07/12/2015 Three dd 7/12 81.06 Mobiles 08/12/2015 8086 IT Solutions SO 7/12 21.59 Telephone 08/12/2015 Shell Debit card 9.66 Fuel for mowers 08/12/2015 Seddons Debit card 18.33 Mower parts 08/12/2015 Post Office Debit card £ 108.00 Stamps 08/12/2015 Clean Paypal Debit card 29.99 Jetwash gun 08/12/2015 Seddons Debit card 42.00 Mower parts TOTAL PAYABLE £ 9,678.95
This schedule was authorised at a Main Council meeting and is signed below by the Chairman at that meeting
Payments List as at 8th December 2015 Page 1 of I
Sue Stack - NPC Clerk
From: 111111111111 11111111111, Date: 03 December 2015 19:40 To:
I am writing after attending the Open floor meeting on Thursday 23 April 2015 along with several other concerned dog owners to find out what in fact was the truth behind rumours re dogs banned/on lead etc, on Basil Russell park. I presumed that the actual facts of my questions and concerns as well as my suggested options would in fact be minuted and so therefore did not actually check. I have only now after emailing my local MP decided to look back at the minutes only to find that nothing at all was actually minuted. This absolutely disgusts me that I actually sat and had heated conversations/debates with several councillors only for them to seem as though they never happened. I can see that there is mention of 4 members of the public present - though I feel there were more, but this does not matter. I feel that everything I and my fellow dog owners said has just been brushed under the carpet and therefore not conveyed to the Consultation committee prior to the proposed dogs on leads being carried forward, seemingly looking as though no one was even bothered to pass comment. Far from the truth!
What exactly do we elect councillors for if not to represent our best interests? I am totally disgusted and am considering taking this further. As you will see I have copied Anna Soubry in this email and hopefully as I voted for her she will take this further.
A very disappointed parishener.
CC- Anna Soubry - Copy of the council minutes are attached for your perusal.
04/12/2015 Page 1 of 1
Susan Stack
From: "Fuller, Heather"
Dear Sir or Madam,
ELECTORAL REVIEW OF NOTTINGHAMSHIRE: FINAL RECOMMENDATIONS
The Commission has now completed its review of Nottinghamshire County Council. A summary of the Commission's report setting out our final recommendations for Nottinghamshire County Council and a full copy of the report is available on our website, http://wwvv_ lgbce .org uk/current-revi ews/east-mid lands/notti n g ham shireinottin g hams h ire- county-council. An interactive map of final recommendations is also available at httos ://consul tato n .ld bce.org .ukinode/4142.
The changes proposed for Nottinghamshire County Council must now be implemented by order subject to Parliamentary scrutiny. A draft Order —the legal document which brings into force the recommendations will be laid in Parliament. The draft Order will provide for new electoral arrangements for Nottinghamshire to be implemented at the local elections in 2017.
We would also like to invite you to participate in our online opinion survey. This survey seeks feedback on the review processes and procedures, in order to identify improvements that can be made. We would be grateful if you could spare some time to visit our website, at http://www.1gbce.orguk/about-usilgbce-opinion-survey to complete the survey.
If you require a paper copy of the opinion survey please contact I-leather Fuller on 0330 500 1252
Yours sincerely
Paul Kingsley Review Adviser reviewsldbce.org.uk 0330 500 1275
18/11/2015 Nottinghamshire County Council The Budget Consultation
qI II
Whoever you are, Nottinghamshire County Council is always there to support you and your family
The County Council is facing a budget shortfall of £62m over the next three years. This is because our income has fallen, whilst demand for our vital services has gone up.
This means, in setting the budget for next year difficult decisions will need to be made, and that's why it's important we know what matters to you. Have Have your say by visiting nottinghamshire.gov.uk/budget your Alternatively phone us on 0300 500 80 80 or complete the proposal booklet at your local library. say Join the debate: Find out first 77 f facebook.com/nottinghamshire emailme consultation ends @NottsCC or use #nottsbudget sign up at noftinghamshire.gov.uk/emailme 5 February 2016 Construction Design Solutions Consulting Civil, Structural, Highway & Drainage Engineers
Susan Stack Nuthall Parish Council Our Ref : 2015/6260/DAS/DM The Temple Centre Nottingham Road Date : 1st December 2015 Nuthall NG16 1DP
Dear Sue,
Re : Basil Russell plavinq fields - Tree root damage to footpath.
Further to our recent discussions regarding the above and our subsequent visit to inspect the damage to the footpath, we can now confirm the following.
Tree roots have damaged the asphalt surfacing of the footpath in a number of locations running parallel and adjacent to the north boundary fence. There are a number of trees on the opposite side of the fence which we understand are in highway land and these are likely to have caused some of the damage although there are also a number of trees within the curtilage of the site which have also contributed to the damage.
We therefore recommend that a series of shallow trial hole excavations be carried out along the footpath adjacent to the areas where the damage has occurred and tree root samples be obtained for identification purposes. Once the tree roots have been identified these can be cross referenced with the species of trees both within the curtilage of your site and in the highway land to determine which trees have caused the damage.
We can therefore confirm the costs for undertaking the tree root identification and preparing a brief report of the findings as follows:-
1. Attendance on site to inspect the trial holes excavated by others and to identify the roots to be sampled.
2. Submission of the tree roots for identification and analysis purposes. We have assumed ten tree roots at a cost of £30.00 per identification.
3. Preparation of a written report summarising the findings and giving recommendations for remedial works.
Total fee of £550.00 plus VAT.
Reg ister- ci Address 78 Wollaton Road. Beeston, Nottinghamshire, NG9 2NZ 78 VVoliaton Road. Beeston Notrgharrishire NG92NZ. Tel 0115 922 9491 Fax 0115 922 7451 Company Number 05491345 VAT Number 865 654485 Genera' Ernai! design cdsconsulting, to. uk Dre oarE Associzie delaii5 are avarabie oy raejeat tvetsite www. cdsconsulting . co uk Continuation ......
I trust this is satisfactory and look forward to your further instructions, but should you have any queries please do not hesitate to contact me.
Yours sincerely
Dale Spencer Director Construction Design Solutions
Fiegistecod Address 78 iA/0112tian Road. Beeston, Nottinghamshire, NGP 2NZ 78 Vikiiisiton Road. Reastot:. Nottinghamshire NG9 2N7. Tel : 0115 922 9491 Fax r 0115 922 7451 Company Number 0549130 VAT Nurrter 86.5 E544 85 General Email - design a ccEsconsulting. co uk Director a Associate de:ails a e availatIle by request Websile : www .Cd5Cortsultog co . uk
Dear Colleagues
We are pleased to announce that we have set up a company to procure audit services on your behalf. This letter officially invites you to become an opted in authority to this scheme.
When the previous government abolished the Audit Commission, the National Association of Local Councils (NALC), the Society for Local Council Clerks (SLCC) and the Association of Drainage Authorities (ADA) expressed concerns about the impact this would have on the workload of local authorities. We successfully persuaded the government to let us procure authority audit services, simplifying arrangements and reducing the burden on you.
We also successfully persuaded the government to fund the start-up costs of £540,000 which the sector otherwise would have had to raise itself.
This has been a real triumph for the sector resulting from good joint working between NALC, ADA and the SLCC.
The NALC website, www.nalc.gov.uk, will give further information, but at this stage you need do nothing unless you wish to opt out, set up your own independent audit panel and procure relevant services. If you do not wish to participate and will be making your own arrangements you need to tell us by 31 January 2016.
If you do not opt out you will automatically be included in the arrangement for the next five years.
If you wish to opt out of the Sector Led Body audit procurement you must let us know by 31 January 2016 by emailing: [email protected] or writing to:
Audit Opt Out Sector Led Body National Association of Local Councils 109 Great Russell Street London WC1B 3LD
SLCC II/NALC So.,.oc.a.C.mcg Orck. ada 1
FACTSHEET - PROCUREMENT OF AUDIT FOR SMALLER AUTHORITIES
Auditing procedures for smaller authorities continue as before, but the procurement process will change from 2017.
From the start of the 2017/18 financial year smaller authorities, including parish and town councils and internal drainage boards, can choose to have an auditor appointed to them by a new 'sector-led body' or they can decide to procure their own. We intend to call this procurement body the Smaller Authority Audit Appointment Authority Limited.
This letter sets out how the new arrangements will work, what the new body will do, what it will offer to smaller authorities. and how you can opt out of having an auditor appointed to you and what you will then need to do.
Smaller authorities with a turnover of less than £25,000 will be exempt from having to submit an annual financial return, but will still need to have an auditor appointed in case there are questions from electors to be resolved. The SLB will be the first point of contact in such a case.
Background
The National Association of Local Councils (NALC) is working with the Department of Communities and Local Government (DCLG), Society of Local Council Clerks (SLCC) and Association of Drainage Authorities (ADA) on the establishment of a 'sector led body' to procure audit for smaller authorities for the 2017/18 financial year.
The new body will be responsible for procuring audit services for smaller authorities — this is all parish and town councils and internal drainage boards with an income of less than £6.5m — and for the management of these audit contracts for a period of five years.
The Local Audit and Accountability Act 2014 requires that from 2017, smaller authorities will appoint auditors through a 'sector led body' or opt out of such arrangements and appoint auditors locally.
The Smaller Authority Regulations' enabled the establishment of a sector-led, collective procurement body to appoint auditors and manage audit contracts. This approach acknowledges both the benefits of collective procurement and the important fact that smaller authorities may not have resources or capacity to individually appoint auditors locally.
Audit of smaller authorities remains mandatory and the creation of the body is aimed at easing the administrative burden, reducing costs and ensuring quality, while maintaining the opportunity for a local approach to auditor appointment.
1 The Local Audit (Smaller Authorities) Regulations 2015 http://www.legislation.gov.ukiukdsi/2015/9780111126103 National Association of Local Councils, Society of Local Council Clerks and the Association of Drainage Authorities. 2
The audit regime remains unchanged with limited assurance engagements being required from all authorities except those smaller authorities with zero expenditure, who will continue to confirm this annually in response to auditor requests.
One important change is that from 2017 those smaller authorities with a turnover below £25,000 will still be required to complete and publish an Annual Return. but will no longer be required to submit it for audit.
About the Sector-Led Body (SLB)
As previously stated. NALC, SLCC and ADA are currently working together to set up a 'sector led body' to procure audit for smaller authorities for the start of the 2017/18 financial year. This process is being supported and funded by DCLG.
As was the case with the former Audit Commission, the running costs of the new body will be funded from the audit fees charged to smaller authorities.
The board of the new body will comprise an independent chair, two independent members, and representation from NALC, SLCC and ADA. Secretariat support will be provided by NALC. The new body will have a Memorandum of Understanding with DCLG, who will have optional observer status, and who will also review and monitor progress and quality of SLB work.
The SLB will appoint auditors for all those smaller authorities 'opted in' to the new arrangements.
A tender process (compliant with European rules and regulations) will be completed by the end of September 2016.
The SLB will procure, deliver and manage the audit contracts; this will include specification of contract requirements, management of auditors, recording of all authorities opting in or out, communications and quality management of audit contracts.
Quality assurance of audits/limited assurance engagements will be conducted by a process to be managed through DCLG.
The SLB will be charged with monitoring those smaller authorities who decide to 'opt out' and reporting those bodies to DCLG, confirming when they have appointed auditors locally.
National Association of Local Councils, Society of Local Council Clerks and the Association of Drainage Authorities. 3
What you need to do
Those smaller authorities who wish to participate in the SLB do not need to do anything as all smaller authorities are automatically opted in to the new body and will have an auditor procured for them.
This is aimed at helping the transition to new arrangements in 2017 to be as seamless as possible and with no disruption to your audit arrangements.
How to opt out of the new arrangements
However your council is entitled to opt out of the new arrangements. The decision to opt out must be through a formal meeting of the council, and as such every council who is eligible to opt-out needs to actually formally consider if they are going to.
If you wish to opt out of the Sector Led Body Audit procurement you must email [email protected] or write to:
Audit Opt Out Sector Led Body National Association of Local Councils 109 Great Russell Street London WC1B 3LD by 31 January 2016 (if you do not do so by that date the next chance to opt out will be in five years time)
All authorities who wish to opt out must make their own arrangements with auditors, which will include but is not limited to the following:
establishing an Auditor Panel; - following a statutory appointment process set out in regulations; - appointing an auditor by 31 December 2016; providing the SLB with the contact details of your auditor.
Smaller authorities who 'opt out' but fail to appoint an auditor by the deadline will have an auditor appointed for them, as the appointment of an auditor is a legal requirement. Such an appointment may be at a considerably higher cost as the savings from the bulk procurement of auditors may not be available and there will be additional administrative charges.
A small fee will be charged for this to cover the whole five year period and will be payable before the start of the new audit arrangements in April 2017. These authorities may 'opt out' but will still have to appoint auditors and meet the requirements set out above and it is highly likely this will be a far more expensive option.
National Association of Local Councils, Society of Local Council Clerks and the Association of Drainage Authorities. 4
It would be prudent of you to consider in your budget discussion funding to meet either the costs of audit if you are a council above £25,000 turnover, or the fee to access a an auditor from the Sector Led Body if you are a smaller council. The previous audit costs were negotiated several years ago and included some cross subsidy from larger councils so your costs in future years may increase. The one-off SLB fee is estimated to be less than £100, however this may be subject to change as the SLB is set up.
Timetable SLB Chair and Board (Independent) roles advertised Oct 2015 SLB set up as a corporate entity Nov 2015 SLB Board in place Nov 2015 Specification of Auditor procurement requirements start Nov 2015 Local Authorities written to and informed of options Nov 2015 Smaller authorities opt out SLB arrangements End Dec 2015 Specification of auditor requirements End 2015 1 Procurement of auditor services starts Start 2016 Auditors appointed by SLB End Oct 2016 Opted out authorities to advise SLB of auditor Oct 2016 appointments Auditors in place Start 2017 Auditors start work Start 2017/18 financial year Auditors first reports 2" quarter 2018
Summary of Key points • New Audit arrangements come into force on 1 April 2017 requiring the set up a SLB • NALC will be working in partnership with SLCC and ADA to set-up of the SLB • The SLB will procure, deliver and manage the audit contracts to start 1 April 2017 • The SLB will appoint auditors for all those authorities opted in • Authorities who opt out of the SLB arrangements will need to inform the SLB and will have to have appointed auditors by 31 December 2016 • The audit regime from 1 April 2017 remains unchanged using limited assurance engagements
If you wish to opt out of the Sector Led Body Audit procurement you must let us know by 31 January 2016 by emailing [email protected] or write to: Audit Opt Out Sector Led Body National Association of Local Councils 109 Great Russell Street London WC1B 3LD
National Association of Local Councils, Society of Local Council Clerks and the Association of Drainage Authorities. 5
Further information.
The Local Audit (Smaller Authorities) Regulations 2015 http://www.leciislation.qoy.uk/ukdsi/2015/9780111126103/pdfs/ukdsi 9780111126103 en.p df
Local Audit and Accountability Act 2014
http://wwvv.legislation.cov.uk/ukpqa/2014/2/pdfs/ukpqa 20140002 en.pdf
Transparency code for smaller authorities https://www.qoy.uk/qovernment/uploads/system/uploads/attachment data/file/3885411Tran sparency Code for Smaller Authorities.pdf
National Association of Local Councils, Society of Local Council Clerks and the Association of Drainage Authorities. Local Government Boundary Commission for England
Nuthall Parish Council Temple Centre Nottingham Road Nuthall Nottinghamshire NG16 1DP
17 November 2015
Dear Parish Clerk,
ELECTORAL REVIEW OF NOTTINGHAMSHIRE: FINAL RECOMMENDATIONS
The Commission has now completed its review of Nottinghamshire. I am pleased to enclose a summary of the Commission's report setting out our final recommendations for Nottinghamshire County Council, which is published today. A full copy of the report is available on our website, http://wwvv.lcibce.org.ukicurrent- reviews/east-midIands/nottinchamshireinottinghamshire-county-council. An interactive map of final recommendations is available at https://consultation.Igbce.org.uk/node/4142.
The changes proposed for Nottinghamshire County Council must now be implemented by order subject to Parliamentary scrutiny. A draft Order — the legal document which brings into force the recommendations — will be laid in Parliament. The draft Order will provide for new electoral arrangements for Nottinghamshire to be implemented at the local elections in 2017.
We would also like to invite you to participate in our online opinion survey. This survey seeks feedback on the review processes and procedures, in order to identify improvements that can be made. We would be grateful if you could spare some time to visit our website, at http://www.Ipbce.org.uk/about-us/Igbce-opinion-survey to complete the survey.
If you require a paper copy of the opinion survey please contact Heather Fuller on 0330 500 1252
Yours sincerely
-r
Paul Kingsley Review Adviser reviewsAlqbce.orq.uk 0330 500 1275
Local Government Boundary Commission for England, 14' Floor, Millbank Tower, Millbank, London, SVV1P 4QP
Tel: 0330 500 1525; Fax: 0330 500 1526; [email protected]: www.lgbce.org.uk November 2015 Local Government Boundary Commission
Final recommendations on the new electoral arrangements for Nottinghamshire County Council
Summary report
Read'the full report and view detailed maps at: www.consultation.lgbce.org.uk Find out more at: www.Igbce.org.uk Follow us on Twitter at: OLGBCE
Who we are Our proposals
The Local Government Boundary Commission for Nottinghamshire County Council currently has 67 England is an independent body set up by Parliament. county councillors. Based on the evidence we We are not part of government or any political party. received during previous phases of the review, the We are accountable to Parliament through a Commission recommends that 66 county councillors committee of MPs chaired by the Speaker of the should serve Nottinghamshire in future. House of Commons.
Our main role is to carry out electoral reviews of local Electoral arrangements authorities throughout England. Our final recommendations propose that Nottinghamshire's 66 county councillors should Electoral review represent 46 single-member electoral divisions and 10 two-member electoral divisions across the county. An electoral review examines and proposes new electoral arrangements for a local authority. A local The Commission believes the final recommendations authority's electoral arrangements are: meet our statutory criteria to:
■ The total number of councillors representing the ■ Deliver electoral equality for voters. council's voters ('council size'). ■ Reflect local community interests and identities. ■ The names, number and boundaries of wards or ■ Promote effective and convenient local electoral divisions. government. ■ The number of councillors representing each ward or division.
Why Nottinghamshire? Stage of review Description We are conducting an electoral review of Nottinghamshire County Council to deliver improved 28 Oct 2014 - Public consultation on new levels of electoral equality for local voters. 9 Feb 2015 division pattern Public consultation on draft Nottinghamshire currently has high levels of electoral 9 Jun - recommendations inequalityWheit some councillors represent many 10 Aug 2015 more - or many fewer - voters than others. This Publication of final 17 Nov 2015 means that the value of your vote - in county council recommendations elections - varies depending on where you live in Nottinghamshire. Subject to parliamentary approval - implementation of May 2017 new arrangements at county elections The table lists all the divisions we are proposing as part of our final recommendations along with the number of voters per county councillor. The table also shows the electoral variances for each of the proposed divisions which tells you how we have delivered electoral equality.
No. Number of Variance No. Number of Variance of electors per from average of electors per from avers Division name cilrs councillor Division name cilrs councillor (2020) (2020)
Ashfieicl District Mansfield District 1 Ashfieids 1 9,129 -6% 33 Mansfield East 2 9,613 -1% 2 Hucknall North 9,130 -6% 34 Mansfield North 2 9,137 -6% 3 Hucknafl South 8,816 -9% 35 Mansfield South 2 9,823 2% 4 Hucknall West 8,860 -8% 36 Mansfield West 2 9,188 -5% 5 Kirkby North 9,775 1% 37 Warsop 1 9,665 0% 6 Kirkby South 10,127 5% 7 Selston 1 10,522 9% Newark & Sherwood District 8 Sutton Central &East 1 9,320 -4% 9 Sutton North 1 9,909 2% 38 Balderton 1 9,953 3% 10 Sutton West 1 10,071 4% 39 Blidworth 1 8,647 -11c, 40 Collingham 9,734 1% Bassetlaw District 41 Farndon & Trent 8,806 -9% 11 Blyth & Harworth 1 10,197 5% 42 Muskham & Famsfield 1 10,440 8% 12 Misterton 10,653 10% 43 Newark East 9,183 -5% 13 Retford East 9,569 -1% 44 Newark West 9,000 -7% 14 Retford West 9,745 1% 45 011erton 1 10,013 4% 15 Tuxford 8,846 -9% 46 Sherwood Forest 1 9,161 -5% 16 Worksop East 1 10,078 4% 47 Southwell 1 10,710 11% 17 Worksop North 1 10,131 5% 18 Worksop South 1 10,139 5% Rushcliffe Borough 19 Worksop West 1 10,379 7% 48 Bingham East 1 9,297 -4% 49 Bingham West 1 8,891 -8% Broxtowe Borough 50 Cotgrave 1 8,888 -8% 20 Beeston Central & 51 Keyworth 1 8,754 -9% Rylands 1 9,366 -3% 52 Leake & Ruddington 2 8,946 -7% 21 Bramdote & 53 Radcliffe on Trent 1 9,970 3% Beeston North 1 10,251 6% 54 West Bridgford North 1 9,939 3% 22 Eastwood 1 10,022 4% 55 West Bridgford South 1 9,974 3% 23 Greasley & Brinsley 1 10,040 4% 56 West Bridgford West 1 9,481 -2% 24 Nuthall & Kimberley 1 10,658 10% 25 Stapleford & Totals 66 Broxtowe Central 2 9,091 -6% Average 9,670 26 Toton, Chilwell & Attenborough 2 9,976 3%
Gedling Borough 27 Arnold North 2 10,068 4% 28 Arnold South 2 10,395 7% 29 Calverton 1 10,286 6% 30 Carlton East 1 10,074 4% 31 Carlton West 2 10,267 6% 32 Newstead 1 8,594 -11%
What happens next? We have now completed our review of Nottinghamshire County Council.
The recommendations must now be approved by Parliament. A draft order - the legal document which brings into force our recommendations - will be laid in Parliament. Subject to parliamentary scrutiny, the new electoral arrangements will come into force at the county elections in 2017, Summary of our recommendations Overview of final recommendations for Nottinghamshire County Council Our final recommendations propose that Nottinghamshire county councillors should represent 46 single-member electoral divisions and 10 two- member electoral divisions across the county. View this map online and explore it in more detail at: www.consultation.lgbce.org.uk Before drawing up the final recommendations the Commission carried out two stages of public consultation, initially inviting proposals for a new Follow the Commission on Twitter: @LGBCE pattern of divisions for Nottinghamshire, from which we produced our draft recommendations. These were If you are viewing this page online, click on the map to go straight to subject to public consultation. We have considered all our interactive mapping area the submissions received during both phases of consultation.
The Commission believes that the final recommendations meet the obligations —which arc set out in law —to: Deliver electoral equality for voters Reflect local community interests and identities Promote effective and convenient local government. 26 Mansfield East You can read the full report on our website at Map key: www.lgbce.org.uk. 1 Arnold North 27 Mansfield North 2 Arnold South 28 Mansfield South 3 Ashfields 29 Mansfield West30 Misterton 4 Batderton 31 Muskham & Farnsfield 5 Beeston Central & Rylands 32 Newark East 6 Bingham East 33 Newark West 7 Bingham West 34 Newstead 8 Blidworth 35 Nuthall & Kimberley 9 Blyth & Harworth 36 011erton 10 Bramcote & Beeston North 37 Radcliffe on Trent 11 Calverton 38 Retford East Single-member divisions 12 Carlton East 39 Retford West Two-member divisions 13 Carlton West 40 Selston 14 Collingharn 41 Sherwood Forest 15 Cotgrave 42 Southwell 16 Eastwood 43 Stapleford & Broxtowe Central 17 Famdon & Trent 44 Sutton Central & East 18 Greasley & Brinsley 45 Sutton North 19 Hucknall North 46 Sutton West 20 Hucknall South 47 Toton, Chilwell & Attenborough 21 Hucknall West 48 Tuxford Find out more: 22 Keyworth 49 Warsop www.consultation.lgbce.org.uk 23 Kirkby North 50 West Bridgford North 24 Kirkby South 51 West Bridgford South ■ view the map of our recommendations down to 25 Leake & Ruddington 52 West Bridgford West street level. 53 Worksop East ■ zoom into the areas that interest you most. 54 Worksop North ■ read the full report of our recommendations. 55 Worksop South ■ compare the final recommendations with the draft contains Ordnance Survey 56 Worksop West proposals and existing arrangements. data (c) Crown copyright ■ find out more about the electoral review process and database rights 2015 BRIGADES' PARENTS AND FRIENDS ASSOCIATION Nuthall Methodist Church
Chairman: Mrs H Jordan Mrs J Lievesley Treasurer: Secretary: Mrs J Barrett Tel: 0115 9133290
17 November 2015
Sue Stack c/o Parish Council The Temple Centre Nottingham Road N uthall NOTTINGHAM
Dear Sue and Parish Council
On behalf of the BPFA, I would like to thank you very much for your recent help at the bonfire. We say it every year, but it is much appreciated.
Would you be kind enough to thank the councillors, groundsmen and anyone who was concerned with the Bonfire Night. It's always a busy night but the groundsmen did very well in getting the bonfire to go and it is much appreciated.
We would also like to thank the groundsmen for roping off the area and making the tables available. The preparation was excellent.
Best wishes from the BPFA.
Janet Barrett Secretary