Special Libraries, November 1965

San Jose State University SJSU ScholarWorks

Special Libraries, 1965 Special Libraries, 1960s

11-1-1965

Special Libraries, November 1965

Special Libraries Association

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New Reference Works from G. K. HALL @ CO.

Catalogs of THE JOHN CRERAR LIBRARY, Chicago One of the major scientific, technical and medical libraries in the world, The John Crerar Library has a collection of well over a million volumes and ~amphletsincluding current and historical research materials in the pure and applied sciences.

Author-Title Catalog Estimated 590,000 cards, 35 volumes Prepublrcrrt~ottprzce: $1815.00; mjter July 3 1. 1966: $2270.00 Classified Subject Catalog (Including Subject Index) Estimated 665,000 cards, 42 volurnes Prepublrc~rttonprice. j225i.00: njter ]sly 3 I. 1966: $2820.00 Subject Index to the Classified Subject Catalog (Separately) Estimated 40,000 entr~es,1 volume

The AUTOMOTIVE HISTORY COLLECTION of the DETROIT PUBLIC LIBRARY A Simplified Guide to Its Holdings Widely acknowledged as the largest and most important reservoir of automobile literature in the U. S., this collection covers nearly every facet of the history of the automobile. Estimated 25,000 cards, 2 volumes Pyep~blic~ltionprice: $100.00; alter April 30, 1966: $125.00

Blacker-Wood Library of ZOOLOGY and ORNITHOLOGY McGill University, Montreal, Canada This outstanding reference library in the natural sciences contains nearly 60,000 volumes, including bound reprints and some 2,000 sets of periodicals. Imprint dates range from a I472 edition of Pliny's N~ltrmnlHirtory to contemporary publications. Estimated 140,000 cards, 9 volumes Prrpublictitjo~zprice: $445.00: dJter April 30, 1966: $550.00

Catalog of the United States GEOLOGICAL SURVEY LIBRARY ~e~artkentofthe Interior, Washington, D. C. Holdings of the largest geological library in the world are as complete as possible in geology, paleontology, petrology, mineralogy, ground and surface water, cartography and mineral resources. -116,000 cards, 25 volumes Pirrr: $1 6Zi.OO 10% additional charge on orders outside the U. S. Descriptive material on these titles and a complete catalog of pubZications ale azrailable on tequest.

SI'ECIAL LIBRARIES is published by Special Libraries Association, monthly September to April, bimonthly May to August, at 73 Main Street, Brattleboro! Vermont 05302. Editorial Offices: 31 East 10th Street, New York, New York IMXM. Second class postage pald at Brattleboro, \'ern:ont. POSTMASTER. Send Form 3519 to Special Libraries Association, 3i East 10 St., New York, N. Y. 10003 he Faraday Press announces 29 major Soviet Scientific Journals now available for the first time AUTHORITATIVE COVER-TO-COVER ENGLISH TRANSLATION REGULAR YEARLY SUBSCRIPTION -BEGINNING WITH JAN. 1965 ISSUES

Cybernetics Soviet Engineering Journal Krbernelrka lnzhenernyr Zhurnal Btmonthly $1 151year B~monthly.$150/~ear Problems of Information Transmission Soviet Aeronautics Problerny Peredachr lnformatsi lzvesttya VUZ Aviatsionnaya Tekhnika Quarterly $100/yeat Quarterly $1 25fyear Soviet Electrical Engineering Journal of Applied Spectroscopy Elektrotekhn~ka Zhurnal Pr~kiadnorSpektroskopi~ Monthly $160/yea1 Monthly. $150/year Magnetohydrodynamics Mendeleev Chemistry Journal Magn~tnayaG~drodrnamika Zhurnal Vses Khm Ob-va irn Mendeleeva Quarterly $9O/year Bimonthly $160/year Applied Solar Energy Combustion, Explosion, and Shock Waves Gel~otekhnrka Nauchno-Tekhnrcheskie Problemy Goren~yaI Vzryva Btmonthly $1 lO/year Quarterly $100/year Theoretical and Experimental Chemistry Chemistry of Heterocyclic Compounds Teoretrcheskaya I Eksperimenfal naya Khrrniya B~monthly$120/year Kh~rn~yaGelerotsrkl~cheskrkh Soedrnen~r B~monthly$120) year Polymer Mechanics Mekhan~kaPolmerov Chemistry of Natural Compounds Btmonthly $1201 year Khrrnrya Prrrodnykh Soedmenlr B~monthly,$llO/year Soviet Applied Mechanics Prrkladnaya Mekhanrka Applied Biochemistry and Microbiology Monthly $160/year Prlkladnaya Brokhirniya i Mrkrobrologrya B~monthly $120/year Soviet Physics Journal lzvest~yaVUZ Frzrka Soviet Materials Science B~rnonthly$125 /year Fmko-Khrmrcheskaya Mekhanrka Mater~alov Btmonthly $1 15/year Astrophysics Astrohzrka Soviet Mechanics Bulletin Quarterly $90/year lzvestrya Akad Nauk SSSR Mekhanika B~monthly.$160/year Journal of Applied Mechanics and Technical Physics Moscow University Physics Bulletin Zhurnar Pr~kladnorMekhanrkr I Tekhnrcheskor Frzrki Vestnrk Moskovskogo Un~vers~tetaFtzrka B~rnonthly$150/year Btmonthly. $1 101year Soviet Progress in Chemistry UKSSR Journal of Engineering Physics Ukralnskii Khrrnrchesk~rZhurnal Inzhenerno-Frzicheskr, Zhurnal Monthly. $150/year Monthly, $150/year Moscow University Chemistry Bulletin Soviet Radiophysics Vestn~kMoskovskogo Unrversrteta Khrrnrya Izvestrya VUZ Rad~ofrzrka Bimonthly, $110.00/year Btrnonthly. $125/year Differential Equations Soviet Genetics Differentsral'nye Uravnenrya Genetrka Monthly. $150/year Monthly. $150/year Soviet Radio Engineering Izvest~yaVUZ Radrotekhnrka Please add $5.00 for subscriptions Btmonthly $1 15/year outside US. and Canada.

Order your 1965 subscriptions to these essential Soviet journals from: he Faraday Press, Inc. 84 Fifth Avenue, New York, N. Y. 1001 1 NOVEMBER 1965 ABSTRACTS

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SPECIAL LIBRARIES Special Libraries

Everything is Not Coming Up Roses Curtis G. Benjamin Decision-Making Tools for Improved Library Operations Burton E. Lamkin The Special Librarian as Company Archivist Joseph M. Sirnmonb Scientific and Technical Meeting Papers: Transient Value or Lasting Contribution Harry Baum Growth of Bound Volume Holdings of Special Libraries Correlated to the Growth of Chemical Literature Adelaide A. Del Frdte Microfilming Newspaper Clippings Elaine M. Riker Planning the New Library: TRW Systems Margaret N. Sloane 1965 FID Congress ADI's Education Symposia The Round Table on International Cooperation for Librdry mti Information Services in Latin America Mrs. Elaine A. Kurtz

Features

Spotted 646 Message from Lilliput 653 Have You Heard 669 Letter to the Editor 670

Off the Press 67 1

Editor: MARYL. ALLISON Special Libraries Committee : Assistal~tEditor: EDYTHEC. PORPA Cbclii.~nax:HOWARD B. BENTLEY ELLISMOUNT MRS. ELIZABETHR. USHER Papers published in SPECIAL LIBRARIES express the views of the authors and do not represent the opinion or the polrcy of the editorial staff or the publisher. Manuscrrpts submitted for publication must be typed double space on only one side of paper and mailed to the editor. Reprints may be ordered immediately before or after publication. 0 Subscriptions: U. S. $10; foreign, $11; single copies, 81.50. @ by Special Libraries Associ. ation 1965. I~DFXIDIN Business Periodicals Index, Public Affairs Information Seruice, Library Literature, Management Index and Library Science Abstracts. Special Libraries Association Putting Knowledge to Work OFFICERS DIRECTORS President WILLIAMK. BEATTY ALLEENTHOMPSON Northwestern University Medir-a1 General Electric Company, Sm lose, California School, Chicago, Illinois President-Elect HELENEDECHIEF DR. F. E. MCKENNA Canadian National Railwa) I. Air Reduction Company, Inc., Murray Hill, New Jersey Montreal, Quebec Advisory Council Chairman PHOEBEF. HAYES(Secretary) HERBERTS. WHITE Bibliographical Center for Re- NASA Facility, Documentation, INC.,College Park. Marrhnd .rearch, Denver, Colorado Advisory Council Chairman-Elect RUTHNIELANDER MRS. HELENF. REDMAN Lumbermens Mutual Casualtl Los Alamos Scientific Laboratory, L~JAlamos, New Mexico Company, Chicago, Illinois Treasurer GORDONE. RANDALI. JEANE. FLEGAL IBM Rr.rr'il-ch Ctirier. Yo1.6tnz~o~ Union Caybide Cork., New YorR, New YorL Heights. Ncu, Yod Immediate Past-President MRS.DOROTHY B. SKAU WILLIAMS. BUDINGTON Southern Regzonal Research Lb- The John Crerar Library, Chicago, Illinois omtor), US. Department of Agri- rulture, Neu~Orlea/zi, LOZIIrzam EXECUTIVE DIRECTOR: BILL M. WOODS Special Libraries Association, 31 East 10 Street, New York, New York 10003 MEMBERSHIP Dues: Sustaining-$100; Active-$20 (Paid For Life-$250) ; Associate 4.20 ; Afiliiliat-$15 ; Student-$2 ; Emeritus-$5; For qualifications, privileges and further information, write Special Libraries Association.

PUBLICATIONS A checklist for the organization, opera- Map collections in the US. and Can- tion and evaluation of a company li- ada; a directory, 1954 ...... 3.00 brary, 1960 ...... National insurance organizations in the "Business and Industrial Libraries in the United States and Canada, 1957 .... 3.50 6.75 United States, 1820-1940, 1965 .... Picture sources, 2nd ed., 1964 ...... SLA directory of members, as of July Contributions toward a special library 15, 1964, 1964 ...... members 2.50 glossary, 2nd ed., 1950 ...... nonmembers 10.00 Correlation index document series & PB SLA directory of members, as of Octo- reports, 1953 ...... ber 15, 1962, 1962 ...... members 2.50 Creation & development of an insur- nonmembers 6.00 ance library, rev. ed., I949 ...... Source list of selected labor statistics. Dictionary of report series codes, 1962 rev. ed., 1953 ...... 2.00 Directory of business and financial serv- Sources of commodity prices, 1960 .... 5.00 ices, 1963 ...... Special Libraries Association personnel ...... Directory of special libraries, 1953 survey 1959, 1960 1.00 .... Special libraries: how to plan and equip "Guide to metallurgical information them (SLA Monograph no. 2), 1963 5.55 (SLA Bibliography no. 3), 2nd ed.. Subject headings for financial libraries, 1965 ...... 1954 ...... 5.00 Guide to Russian reference and language Subject headings in advertising, market- aids (SLA Bibliography no. 4), 1962 ing, and communications media, 1964 5.95 Handbook of scientific and technical *Translators and translations: services awards in the United States and Can- and sources in science and technology, ada, 1900-1952, 1956 ...... 2nd ed., 196Ji ...... 14.50 Literature of executive management US. sources of petroleum and natural (SLA Bibliography no. 5), 1963 ... gas statistics, 1961 ...... 6.00 - - 'Latest publications SCIENTIFIC MEETINGS-Subscription, $7.00 ; Foreign, $8.00 SPECIAL LIBRARIES-Subscription, $10.00 ; Foreign, $11.00 ; Single copies, $1.50 TECHNICAL BOOK REVIEW INDEX-Subscription, $10.00 ; Foreign, $1 1.00; Single copies, $1.50 UNLISTED DRUGS-Subscription, $20; Single copies, $2.00 SLA serves as the US. sales agent for selected Aslib publications

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NOVEMBER 1965 -- The Focal Encyclopedia

Completely Revised

The First Edition was called "a book to stagger the imagination.. . this masterwork answers all the hows and whys and whats and whos and whens that are photography" (Popular Photography)-"a monumental work and one of great and continuing value" (Journal of the Society of Motion Picture 6 TV Engineers)-"There can be no more useful volume than this" (Journal of the Royal Photographic Society).

N ow this historic work has been completely revised and brought up to date. Its coverage has been expanded to a million and three-quarter words, its pages to 1,755, to include all of the many advances that have been made in photographic science and technology since the First Edition was published in 1956. Advised by 55 specialists, the Focal Press editorial team assembled, checked and coordinated 2,400 articles contributed by 281 authorities from 28 countries. Diagrammatic illustrations were increased to 1,750, photographs to 450, including 16 in full color. The only work of its kind, THE FOCAL ENCYCLOPEDIAencom- passes a complete photographic library within its two volumes. This Revised Edition is the authoritative source of photographic knowledge, both theoretical and practical, for professional and amateur, technician and scientist, advanced and beginner alike. Two volumes, boxed, 1,755 pages, $39.00

Focal Press, Inc. 20 East 46 Street, New ~ork,-~ewYork 10017

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Completely Revised Two volumes, boxed, 1,755 pages, $39.00 Publication date - November 15

NOVEMBER 1965 The completely revised and modernized edition of the original with American spelling - English Roge t 's and usage Thesaurus

A monumental work, indispensable for writers. speakers, teachers, stu- 0 dents, and all who use the English language, this new edition sprc,ificrrlly edited for Anzericans brings together the most useful words from both 1,488 PAGES PLAIN EDITION sides of the Atlantic. $6.9 5

The United States is the greatest source of new words, and in this edi- THUMB-INDEXED tion, more than 50,000 new entries have been added. It is the only the- $7.95 saurus that gives not only synonyms but also their parts of speech in both text and index. The index has been entirely revised and the number of cross references increased. The introductory matter includes a note It is THE essential on Peter Mark Roget, the preface and introduction to the original 1852 word book for every American who wishes edition and clear instructions on how to use Roget. to use the English language with accuracy and understand- THE ORIGINAL ing, in all its richness Roget's Thesaurus and variety. OF ENGLISH WORDS AND PHRASES Edited by Robert A. Dutch, 0.8.E.

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NOVEMBER 1965 I Business and Industrial Libraries in the United States, 1820-1940 I

In this first carefully documented history of special libraries in the United States, Dr. Kruzas defines the types and distribution of business and industrial libraries, describes the antecedents of today's special libraries, and then relates the growth of company-established and -supported libraries. Statistics, a discussion of special library characteristics, a summary, bibliography, and name and company index round out the study. 1965 Hardcover 144pdges $7.00

Translators and Translations: Services and Sources in Science and Technology FRANCESE. KAISER Contains the names, addresses, subject and language proficiencies, and personal vita for 470 free-lance translators and 87 commercial firms. Part 3 describes 342 pools or other sources of translation information; part 4 cites 194 bibliographies and lists of translated literature. Five computer-produced indexes-Subject, Language, Geographical, Publica- tions, and International and National Information Centers, Depositories, and Affiliated Societies. 1965 Second EJit~on 22f pdges SI-f.5O

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Now Available 1965 WESCON Technical Papers San Francisco, August 24-27,1965 Volume 9 Complete Set-6 Parts-103 Papers $40.00 Part 1 Military Electronics Session 10 $3.50 Part2 Integrated Circuits Sessions 1, 11, 16A, 16B $8.00 Part 3 Electronic Power Sessions 5, 20 $3.50 Part 4 Computers and Data Processing Sessions 2, 12, 17, 18 $7.50 Part 5 Space Electronics: Systems, Spacecraft, Communications Sessions 4, 7, 14, 19 $10.00 Part 6 Instruments and Measurement Sessions 3, 8, 13 $7.50 also available: 1964 WESCON Technical Papers Vol. 8 (7 parts-71 papers) 1963 WESCON Technical Papers Vol. 7 (7 parts-79 papers) 1962 WESCON Technical Papers Vol. 6 (8 parts--67 papers) 1961 WESCON Technical Papers Vol. 5 (114 papers) Permuted Index To WESCON Papers 1957-62 Standing Orders Accepted Exclusive Distributor: WESTERN PERIODICALS CO. 13000 Raymer St. North Hollywood, California TRiangle 5-0555

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Up-to-date catalog listing many new titles and dates of newspapers now preserved on microfilm by Micro Photo.

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MATERIALS SCIENCE RESEARCH LASER ABSTRACTS Volume 3 Volume 1: A. K. Kamal, Editor Over 750 informative abstracts of the published Proceedings of the 1964 Conference laser literature from the earliest researches until on the Role of Grain Boundaries and mid-1963. Designed to function as an abstracting Surfaces in Ceramics service in convenient book format, this volume W. W. Kriegel and Hayne Palmour Ill, Editors is an invaluable bibliographic and informational search tool. The 31 papers examine new findings, particularly 185 pages 1964 $15.00 those which advance the level of understanding of surfaces and grain boundaries in ceramic ma- Volume 2: Jerome Swartz, Editor terials and lead toward modification and enhance- This volume abstracts the laser literature from ment of the useful properties of such materials mid-1963 through early 1965. Papers read at sci- through sontrol of boundaries and surfaces. entific meetings but not subsequently published Approx. 600 pages 1965 $22.50 are included. In preparation.

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NOVEMBER 1765 WHERE ????? "too recent for abstracts . . . and too specific in any case for easy finding. . . ." BRITISH TECHNOLOGY INDEX

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NOVEMBER 1965 Now ready-the sourcebook that reveals the men and firms behind industrial research in the U.S. today For up-to-date facts on 5,000 scientific research facilities throughout the country, turn to INDUSTRIAL RESEARCH LABORATORIES, just issued in a new 12th edition. This directory outlines the program and personnel of every major company from AVCO to Zenith. Each entry shows you the company's name and address . . . major divisions and sub-divisions . . . chief executive officer . . . fields of R & D interest . . . major research work . . . brief description of facilities . . . names of important research personnel and recruiting contact. . . and more. There's also an alphabetical "Personnel Index" listing 15,000 top executives and their positions. . . PLUS a geographical index to the firms listed. If your patrons need to stay on top of the competitive research and development field, you'll want to have this volume handy. It allows managing executives to compare their programs with those of other firms; lets recruiting officers, employers and job hunters explore the job market in each field; and gives researchers valuable data on the work being done in each scientific specialty.

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PERIODICALS. UMI has modern EARLY ENGLISH BOOKS. UMI has American, English, and foreign most of the books listed in the Pol- periodicals on microfilm. In addi- lard&Redgrave and Wing catalogs. tion, s ecial collections include These bookswere published in Great EnglisR literary periodicals from Britain between 1475 and 1700. the 17th, 18th, and 19th centuries. And early American periodicals EARLY AMERICAN BOOKS. UMI from 1741 to 1850. has an American Culture series that begins with the Columbus letter and DOCTORAL DISSERTATIONS. UMI includes 6000 selected books pub- has 75,000 doctoral dissertations lished through 1876. from 150 universities covering mathematics, science, social sci- OTHER. UMI also has newspapers, ences, and humanities. Additional government documents, collections dissertations are being abstracted on drama, the theatre, music, paint- in Dissertation Abstracts at a rate ing, and world cultures. of more than 10,000 every year. OUT-OF-PRINT BOOKS. UMI has Now tell us more than 10,000 out-of-print, mod- em books stored on microfilm and especially prepared f or xerographic what you need. reproduction. These and most other : University Microfilms, Incorporated, out-of-print books are available for : 313 N. First Street, Ann Arbor, Michigan. as little as 3% cents a page. 1 Gentlemen: Please send free brochures : and catalogs. UNDERGRADUATE SHELFLIST. : Periodicals Doctoral Dissertations IJ UMI has a list of the 57,000 books : Out-of-print Books IJ Undergraduate in the University of Michigan under- I Shelflist Russian Language Books : Early English Books Early American graduate library. This list is avail- : Books IJ Other able on microfilm, file cards and in NAME bound volumes. UMI also has many I: of the out-of-print books on this list. I : ADDRESS I RUSSIAN LANGUAGE BOOKS.UMI : CITY has over 2000 books in the Slavic I languages. Most of these books are : STATE now out of print. You can get xerographic copies from UMI. I A SUBSIDIARY OF XEROX CORPORATIO The publisher of professional-level scientific and technical books is faced with several serious problems. One is the coupling of rising costs with static markets, which may be greatly eroded in the near future by photocopying and the advent of automated library systems and mechanized information services. Such erosion can skyrocket book prices to levels at which many valuable works cannot be published. It will be difficult to establish a practical, economical way of collecting fees for copying copyrighted work. Also serious is the threat of preemptions of whole disciplines of scientific information by government projects that freeze out private enterprise publishing. The author is concerned for the ultimate welfare of both scientific literature and his own industry.

Everything Is Not Coming up Roses CURTIS G. BENJAMIN

HE INFORMAL title of this talk was se- if at all, about technical textbooks, training T lected after a more formal and descriptive manuals, operating manuals, and the like; one had been discarded as being a bit too they will take care of themselves. But not so long. The first title was "What I Would with the advanced technical books of profes- Worry About If I Were a Young Man in sional importance. They, and their writers the Technical Book Business Given to Lying and publishers and users, can be hurt badly Awake Nights Worrying About Its and My in the foreseeable future if we fail to have Future." As a lover of long and descriptive proper care for them. titles, I still think the discarded one was Reasons for Rising Costs the better. It describes I~reciselv the substance and the burden of my presentation. The nut of the issue seems to be prices- Many of the problems of technical book the high prices of technical books. We do publishers are problems of librarians as well. not have to worry much about the high In the endles; loop of generating, stating, prices of this year or next (though some of publishing, vending, and using technical in- us do), but we must worry about the pros- formation, all of us-scientists and engineers pect of much higher prices-prohibitively as generators ; publishers, printers, booksell- higher, perhaps-in the foreseeable future, ers, and librarians as vendors; and scientists which is to say five years hence at the least and engineers again as users-are collectively and ten to 20 at the most. I would say we "a part of the maine," and what diminishes have little to worry about today and much oniof us, diminishes all. to worry about in the prospect of tomorrow. My specific frame of reference is the kind In a recent article in the ALA Bzllletiz of technical books in which special librarians (January 1965, p. 61-4), I outlined the have the most interest-advanced treatises, present causes, as I perceive them, of the monographs, handbooks, symposia, and se- relatively high present prices of technical ries in science and applied science-the kind books. It might be well to review briefly the of books that have-t'he most im~ortanceto three principal causes, because they point up special librarians and the people whom their the prospect of critical future developments. libraries serve, indeed the very kind of books The first is a lack of technological innova- on which the health and pogress of science tion to reduce the cost of setting type for and technology in America have traditionally printing technical books. It is true that some depended. We do not have to worry much, of the new methods of cold-type composition

Mr. Benjamin is Chairnraz of the Boud of the 1McGraz~1-HillBOOR Compa~zyin Neu York City. This is a condensed version of the address he pveseizted to the Science-Tech- nology Division at the 56th Special Librzzries Associafi~~zC01zzwztjo~7 in Philadelphia, Juze 9, 1965. NOVEMBER 1965 637 are reducing costs for certain kinds of tech- advantage of lower production costs abroad. nical books- (those with a high" content of The argument over it between authors and chemical symbology, for example), but for publishers on the one side and printers and most technical books with high mathematical labor unions on the other-an argument and svmbolic content. the ombination of sparked in 1961 by the Register of Copy- monotype and hand-set composition is still rights' recommendation for outright repeal the best and the cheapest. Indeed, for some of the manufacturing clause-is well known. books hand-set still i; better than rnonotvve The Register's original recommendation. 2 I and cheaper than a combination of the two. and the backing of his proposal by authors Not so long ago McGraw-Hill lost the op- and publishers, stirred certain leaders in the portunity to publish an important and very printing and labor unions to retaliate by prestigious mathematical work to the Cam- demanding the explicit cancellation of a bridge University Press in England because so-called "loophole" practice under which the author felt that the hand compositors at American publishers have been able to re- that venerable press would do a better and duce composition costs of very complex tech- cheaper job of handling the complexity of nical matter by as much as 20 to 30 per cent. his elegant mathematical statements. In this Under this practice, such composition is case. it is not imvortantI that McGraw-Hill done abroad (usually in the United King- lost a prestigious book to Cambridge; it is dom or Japan), and reproduction proofs are important to note that British handicraft sent to the United States. Then the true skill won out over American technology- manufacturing processes (platemaking, print- that the practitioner of the Gutenberg ing, and binding) are completed in Amer- method of type composition won out, in ican plants. Printing firms and labor unions terms of both quality and cost, over all other are now insisting that the "manufacturing methods that have -been invented and per- clause" must be tightened up so that IZO part fected since the 1450s. of the production process may be done The second cause of high costs is the abroad without the loss of copyright protec- coupling of what has been called the "twig- tion for American authors. ging" phenomenon in science and technol- Most publishers feel that their opponents ogy with rising production costs in the book in this hassle are taking a very shortsighted industry. The "twigging" phenomenon oc- position. By having complex composition curs in the endless fractionation of interest done abroad at lower costs, they have been and knowledge in technical fields, a con- able to publish many important works that tinuing fractionation that has held markets could not have been produced in the United for s&ialized books to the same size they States at going prices. If foreign composi- were 15 or 20 years ago-this in spite of the tion is stopped, much printing and binding fact that the total corpus of technical knowl- in the United States will also stop. And the edge is at least five tjmes larger than it was consequences of possible retaliation by the 20 years ago and there are at least three leading European nations must be considered. times as many professional scientists and en- About 50 per cent of all advanced tezhnical gineers, or customers, in the United States. books manufactured in the United States are (Thus the tree is much larger, but the twigs now sold abroad. It would be easy and nat- are the same size.) In this same 20-year pe- ural for the affected foreign countries to im- riod, the absolute production costs of teih- pose retaliatory restrictions on the import nical books have gone up about 100 per cent. of our books. Moreover, the possible provo- It takes no mathematical wizard to see what cation of such restrictions is in contradiction must happen, and has happened, to prices to the present international trend toward the when increased costs are coupled with static elimination of barriers of all kinds to the markets. free flow of books among the nations of the The third cause of higher prices of tech- world. nical books is the so-called "manufacturing With the heat of the legislative battle ris- clause" in the United States copyright law ing in Washington, it is comforting to know of 1891, a restriction which has since pre- that the SLA, through the Joint Libraries vented American publishers from taking full Committee on Copyright, is firmly support- SPECIAL LIBRARIES ing the Register of Copyrights' basic position This system will produce computer files of against the restrictions and discriminations compound names, compound structures, of the present "manufacturing clause." physical properties, biochemical properties, and so forth and is sure to replace many Threats of Photocopying, Automated commercially published handbooks and data Libraries, and Mechanized Data Systems books in chemistry and chemical engineering. If I were a young man in the technical In mv mind there is no doubt at all that book business, I could soon give myself many increased photocopying and the advent of gray hairs worrying about three really serious automated library systems and mechanized threats to the economic health of my chosen data systems will surely and sharply erode enterprise. The first is the inevitable increase the already thin markets for high-level tech- in photocopying, either with or without nical books. What then? I think the answer permission, with or without payment. The is obvious: prices will go up sharply over second threat is the inevitable advent of the already high levels. Instead of 5,000-copy automated library system in which docu- editions at $10 per copy (which at present

ments (including book pages) are ex- is minimal for a publishing- break-even), we changed and displayed by photocopy, by shall see, perhaps progressively, 1,000-copy microimages, or by more sophisticated elec- editions priced at $50 per copy, next 500- tronic-optical devices. The third threat is the copy editions at $100, then possibly even equally inevitable advent of completely 100-copy editions at $500 per copy. (The mechanized data systems in many of the $5,000 per copy price is reserved for new major disciplines of science and technology. automated library systems established after As we all know, problems of coping with the 100-copy editions have been sold out.) photocopying are on us today, hot and heavy. Either we shall have to publish at such The problems of coping with the library prices, or the advanced and specialized trea- automation and mechanized data systems tises, the monographs, the handbooks of would be problems to worry about later if data and tables will not be published at all. it were not for the fact that we must today Or perhaps I should say that they certainly try to anticipate them in the current legisla- will not be published in printed form or tion on copyright revision. I am convinced under the traditional pattern of author-pub- that both the automated library system and lisher-buyer-user relationship. If published the mechanized data system will become at all, they probably will have to be pro- generally operative in the United States duced on a subscription basis, with the size within the foreseeable future. of the edition and-the mice determined in In anticipating automated libraries, I am each case by the number of advance orders. not referring to Dr. Licklider's "library of So I emphasize that the prospect of much the future," with its procognitive systems higher prices or no books at all is something and subsystems, which rejects the physical for all of us to worry about. book as a "passive repository for printed information." I am talking about the library Reprographic Clearinghouse system in which one copy of a printed refer- At this point the thought that must have ence book will serve the present uses of ten come into your minds, "What's to keep you or even 20 or more copies. In the case of the publishers from charging fees for the re- data systems, I am not talking about a total production of your copyrighted publications ? national system that provides for sophisti- Why don't you stir yourselves and do what cated interfaces and interactions between has been so often recommended? Why don't man and the system or between one disci- you set up a system under which you can pline system and another, a system that collect payments for reprographic rights and handles both data and "facts" as well as thus compensate yourselves and your authors documents. I am talking about a more sim- for the loss of sales of printed books?" ple, yet comprehensive, single-discipline sys- These certainly are good questions. Most tem such as the projected computer-based of my answers were given in an article in Chemical Information System that is being the Library Jotlrml (August 1963, p. organized by the Chemical Abstracts Service. 2837-41) in which I tried to present the

NOVEMBER 1965 position and attitude of technical book pub- national system would not serve its pur- lishers generally with respect to the many pose.) At the same time, one continues to hard problems involved in the establishment hear only of "nominal" charges for repro- of a clearinghouse for reprographic rights duction rights. Obviously, the combination in copyrighted works. Unhappily nothing of the two factors makes no economic sense. significant has happened in the two years Other interests are proposing that publishers since that article was written to make me should establish and maintain a facility in feel less discouraged about the practicability which it would cost dimes to collect pennies of establishing a workable clearinghouse of or dollars to collect dimes. Yet it appears the kind about which there has been so much that the monkey inevitably will be placed on theoretical discussion and so little action. In publishers' unwilling backs. I can only hope truth, I think the publishers' situation has that, come what may, we publishers shall be deteriorated, and I want briefly to cite four clever enough to insist on charging what it reasons why. costs to carry him, plus a little leftover gain First, there have been recent reports of for ourselves and our authors. new technological developments that promise The fourth item in my list of discouraging substantial reductions in the costs of photo- developments is the recent and unexpectedly copying. (One of these, a new diazo tech- strong opposition of organized educators to nique, is promising enough, we are told, to the Register of Copyrights' position on the be rightly called a "breakthrough.") Fur- "fair use" section of the new copyright bill. ther, there are reports that at least two very The Division of Audiovisual Instructional large manufacturing firms are planning to Services of the National Education Associa- launch new photocopying machines and tion recently issued a broadside that has ex- methods that will out-Xerox Xerox. Thus it cited many educators to the belief that the seems that the present universal urge to new copyright bill would deny certain fair- photocopy, either legally or illegally, will use rights that teachers have always enjoyed surely be escalated in the near future. in the exhibition or performance of an edu- Second, in all the discussion of the urgent cational work in the course of face-to-face need for a national clearinghouse for repro- teaching activities in the classroom. Hun- graphic permissions, there has been no rec- dreds of aroused educators and friends of ognition whatever that anyone other than education have been encouraged to go over- the publisher has a responsibility in the board to the position that any educational use matter. Scientists, educators, librarians, sys- is fair use-and woe unto him who proposes tems innovators, and equipment manufac- legislation to the contrary! One can hope turers keep saying to publishers, "We are all that calm and informed voices will be able of us in this together and it is up to you to quiet this misinformed attack on the fair- to do something about it." And the tone of use section of the new bill, but at the voice usually suggests that the "something" moment it looks as though a nasty fight is should be designed and operated to solve brewing. I fear it will spill over to concepts their problems, not those of the publisher. of fair use of copyrighted technical works. Again I ask, "Why should publishers take the lead and make a special effort to estab- Government's Role in Publishing lish a system which will encourage repro- There is still another set of problems that graphic practices for which we have no en- has long-range importance to technical pub- thusiasm and from which we chance little lishing in general and to commercial publish- gain and much injury?" I am sorry to say ers in particular. The problems in this area that I have heard no reasonable answer to concern the ever larger role of the Federal this question. Government as a producer of scientific and Third, one continues to encounter evi- technical information and the attendant ques- dence that very few people are willing to tion of the copyrightability of literary works face up realistically to the prospective costs produced wholly or in part with government of establishing and operating a clearinghouse funds. These problems have been mounting system that would serve satisfactorily on a steadily in recent years, although it cannot be national scale. (Anything less than a total said that they have yet reached a critical SPECIAL LIBRARIES stage. But this is something that must be pense should be public property. If this worried about today rather than tomorrow, strict public-domain policy should prevail because the new copyright bill provokes im- in the end. it will s~elldouble trouble- mediate debate and decisive action on ques- trouble for government agencies and trouble tions that have been skirted for half a cen- for private publishing organizations. Who tury. will ~rinttechnical works of limited interest All of us are familiar with the growing that are in the public domain ? dimensions of federal participation in the This whole category of government-re- total national development of science and lated problems is capsulated in the Chemical technology. To some it appears that this Abstracts Service plan for the development trend may in time result in government pre- of a computer-based information system. emption of certain large and important areas The costs of the R & D phase and of the of scientific and technical information. Per- installation of operating s;bsystems of this haps this development is inevitable, but if project will be financed, presumedly, by a private publishers are excluded from partici- series of grants by the NSF. (The present pation in the production and dissemination estimate of these costs is over $15 million.) of government-sponsored works, then much If the system is successfully developed, it harm will be done to the total information will give the Chemical Abstracts Service, a industry. The extent of harm will be in nonprofit organization, what will amount to relation to the proportion of "in-house" a practical monopoly of chemical informa- A L versus "out-of-house" governmental activity, tion of a research and reference character, because private industry will certainly be ex- including print-outs of handbooks of data cluded from the "in-house" Drograms. The and technical practice. Thus it appears that L - extent of harm to commercial publishers will a government activity may in this instance be in proportion to governmental favor of effectively preempt a whole discipline of nonprdfit publishing organizations over for- scientific information and give it over to a profit organizations. There is much for com- nonprofit publishing organization. What is mercial publishers to worry about at both here happening in chemical information can, levels. and probably will, happen over and over The Rickover v. Public Affairs Press case again in other disciplines. The long-range set off in Washington a near-panic line of prospect of government-financed freeze-outs thinking about the question of private copy- is understandably disquieting to taxpaying right in government-sponsored literary commercial publishers. works. The U.S. Copyright Office responded Further, the promise of the Chemical Ab- splendidly to the challenge by making proper stracts Service system will not be so bright discriminations and qualifications. Later the for the American Chemical Society or any- Register of Copyrights proposed in his one else if the public-domain advocates have original draft of the new copyright bill that their way and copyright of the products of a governmental agency should be allowed to the system is prohibited by the new law. take copyright in certain kinds of official It pains me to think of the many unhappy publications, provided that this would be consequences of this possible event of copy- done "in the public interest" and with right legislation. proper over-all- executive-branch approval. -1 sincerely hope that I have not sounded Under strong opposition, he again had to too negative in some of my references to retreat and compromise. Now he holds the the bright and very promising new tools of position that nothing in the new law should your profession. Naturally I have an over- deny any governmental agency the right to riding concern for the future of the book. allow a contractor or grantee to take and I am concerned lest we allow ourselves to hold copyright in a litGary work produced be too quickly persuaded that the book can as a part of a government-financed project. be abandoned, that the motivations for its This position is sure to be strongly opposed creation can be safely destroyed. In short, by a large body of public opinion that holds I am concerned that he be not tempted to that anything and everything produced in cast aside the old before we can be sure whatever form or manner at government ex- that the new will serve us better. NOVEMBER 1965 The technical library at the IBM Development Laboratory conducted a systems study to help define and analyze decisions for library improve- ment. Several decision-making tools were employed in the study, which examined the requirements, facilities, methods, procedures, and performance of the library on a total operational basis. As a result of this study, procedures were improved and some processes automated with significant advantages attendant to computer processing, all pointing to better service to the user. Additional benefits include more efficient operation and cooperative standardization with other libraries. Decision-Making Tools for Improved Library operations BURTON E. LAMKIN

E LIVE IN an era of rapid change in and evaluatingu the needs and procedures of W which librarians have an important all library functions on a concurrent basis. role. There are many different types of li- We felt that this approach would identify brarians, and their missions vary considera- similarities in funct&s and requirements bly, but certainly the common denominator and would help define the degree of con- among all librarians is their responsibility sistency and expandability needed for work- to provide effective, efficient, and complete able library standards. Furthermore, with the service to their users and to perform a vital "total look" approach we could coordinate role within their parent organization or their all library functions for machine processing sphere of influence. and adapt to computer format smoothly and Today's librarian is continually challenged efficiently. to maintain effective service to his users and, At the beginning of this systems study we at the same time, to anticipate change and recognized that continuity must be main- to institute innovations and improvements tained in a library's development. A library with skill and imagination. At the technical is a continuous o~eration.There is ceaseless library in the IBM Development Laboratory accumulation of new materials, and records in San Jose, we are determined to gain a about these materials must be processed on a thorough understanding of the needs of the current and timely basis, he procedures library, its problems, its role in the parent used tomorrow to prepare records and handle organization, and how we can best imple- information must improve upon, yet be con- ment and improve library operation to ex- sistent with the procedures used yesterday. pedite the fulfillment of its mission. Consistent procedures insure compatibility of At the beginning of our library sys- necessary library functions, such as catalog- tems study, we took an over-all or "total" ing and indexing materials, shelving and fil- look at the operating functions of the library, ing, and the preparing and updating of asso- such as acquisitions, processing, reference, and ciated records. so on. These operating functions were in- This compatibility of library procedures is vestigated simultaneously and in functional desirable in an all-manual library system and relationship with each other. We believed is essential in an automated system. In our that benefits from systems planning could approach to the library's problems, we aimed best be realized by reviewing, comparing, toward automating as much of our business Mr. LmRin, who war with the Development Lnbonztoty, Systems Development Division. Intetnatzonal B.vsi?zess Machines Cor oration, San Jose, California, uhen he presented thi~ paper at the General Session of TecR nlcal Papers at the 56th Special Libraries Arsociation Conventzon in Pblladelphia, June 7, 1965. He has recently become head of the Fedefal Aviation Agency Librdry zn Washington. D. C. 642 SPECIAL LIBRARIES as practical and possible, and we designed nitely, kept for a year, routed immediately, our procedures study in this direction. By and so forth. making procedures compatible with the computer, we took advantage of this powerful There are many subdivisions to each of tool, not only for automating the library's these four basic properties, and the extent of normal business, but also for the important the subdivisions is largely influenced by the job of measuring and analyzing the results of requirements of the library. Because of the our decisions and procedures. many subdivisions under each property, the matter of making decisions for the proper Flow and Characteristics of Materials handling procedures becomes complex and interrelated, especially in view of the em- In the systems study, we first tackled the phasis on consistency, continuity, compatibil- area of library input-materials flowing into ity, and expandability. the library from outside sources. Throughout To help organize and display the various any normal day, the library receives many in- factors to be considered, we found the flow puts such as books, periodicals, reports, and chart format to be useful. The chart in Fig- the like. These form the bulk of the library's ure 1 is considerably simplified for this il- stock in trade. When these input units are lustrative example, but it gives an indication received, many decisions must be made to of how flow charts can be used in the deci- make these units fit into their proper place sion-making process. in the library structure.

The decisions to be made are based on the INPUT characteristics or properties of the informa- TO THE LIBRARY tion units, some of which are inherent prop- SPECIAL GRAPHIC TEX

1. PHYSICALNATURE-We differentiate be- L * tween forms of input, such as books, period- Figure 1 icals, maps, films, slides, and so on, since each form requires procedures for handling Using the chart it is possible to observe and storage based on its physical nature. the many different conditions that exist and their variety and similarity. The chart points 2. TYPE OF CONTENT-This affects the to similarities in materials, ways of handling handling and disposition of the input mate- and processing, end requirements, and so on, rial. For example, one book may be indexed so that we can devise procedures that will in total, whereas another may need to be in- actually enhance our efforts to achieve con- dexed by chapters. In some instances, specific sistency. Among the various types of input factual data are extracted and fed into an in- on the chart, like characteristics will stand formation retrieval system. Also, reference out and indicate where format or procedure tools are a form of input that may be in- planning can be combined to achieve short dexed in a special manner to make their con- cuts in our operations with the benefits of a tent more useful. compatible system. 3. MANNEROF PUBLICATION-This property defines how the unit will be received by Analysis of Problems the library. It differentiates between sequen- Likewise a decision table is useful in prob- tial publications, a limited or one-time issue, lem analysis and can aid library operations and a unit of a series. on a daily basis as well. For example, if we 4. RETENTIONSCHEDULE-This is based on examine one terminal point of input to the an empirical decision formed by individual library, say conference proceedings, numer- library requirements and specifies if an in- ous possibilities exist that influence the cata- formation unit should be retained indefi- loging of the proceedings. Each of these pos- NOVEMBER 1965 CONFERENCE PROCEEDING Decision Yes or No an information control system, which is dis- --OF A SPECIFIC ORGANIZATION played in flow chart form in Figure 3. --ON A SPECIFIC TOPIC The flow chart has been constructed with -- HELD PERIODICALLY a single entry point, called input, and a sin- --AN INDEPENDENT SERIES gle exit point, which is the user. In between -- PART OF ANOTHER SERIES NYN -- A PUBLISHED MONOGRAPH NNY we approached the study with a "total" look concept; all library functions pertinent to this I PROCESS ACCORDING TO RULE : A C process were included. Here again, this illus- Figure 2 tration is a condensed and simplified version of the total study, but it shows the essence of sibilities must be examined to assure that the the process. proceedings are cataloged consistently, will This chart of the library information con- conform to existing records, and that future trol systems gives an over-all view of factors records will be consistent with the records surrounding the information units in the li- prepared today. brary and relates the flow of these units, In Figure 2 the list of statements comprise communications about them, and records the different decisions that must be made necessary for their proper control and dis- to process a proceeding into the collection. tribution. The flow chart helps us to examine At the bottom, rules A, B, C, and so on in- the needs and practices necessary for each li- dicate procedures that have been compiled brary function and relates each as a con- for each specific case. For example, let us tributing and effective cohesive part of the consider the 56th annual Convention of the over-all operations. Further expansion of Special Libraries Association in June 1965. this chart would help to analyze each opera- The proceedings of this convention were tion step-by-step and to examine the deci- published in the September issue of Special sions made by the different library sections. Libra~+es.Therefore, the convention proceedings are published as part of another series Benefits of Study (see Y in second column), and procedure "B" is indicated. One of the very significant results derived Now, if and when SLA convention pro- from the study was the ability to automate a ceedings are issued as a separate publication, considerable part of our internal processing. We introduced punched card records in column 1 will apply (see Y in first column), and procedure "A will be applicable. One many operations, and we used computer significant difference between procedure "A" processing to streamline many of our func- and "B" is that in procedure "B" standard- tions. For example, we automated the order- ized cross-references are required to properly ing, receiving, and inventory control of new catalog the proceeding. purchases. The machine programs developed As illustrated in this example, a decision for this purpose account for items from the table not only helps one to study and analyze time the initial order is placed until the item the requirements but also is a tool the cata- is processed and its records appear in the li- loger can use to determine proper proce- brary catalog. Book catalogs are prepared by dures. Thus, a decision table is a possible format for displaying a procedure once it is LIBRARY INPUT formulated. This tool helps bring about consistency in library records and procedures despite problems of changing personnel and the long time span possible between receipt of similar input materials.

Information Control Another part of the library systems study was concerned with the over-all operations of the library in satisfying information requested from users. For this purpose we devised Figure 3 SPECIAL LIBRARIES computer, or 3 x 5 filing cards may be into our system. Not only are records and in- printed also if they are needed. Machine- dex information exchanged, but also com- prepared circulation cards and book labels puter programming. Several IBM libraries help with the processing of the materials, have computer programs for bulletin prep- and an operating machine program exists for aration, current awareness, and information periodical inventory and control. retrieval processing. The programs are use- In the reference activity records of service ful to all the participating libraries, save performed are keypunched and processed by valuable time, and provide a fuller service computer to give summary reports. These vital to our users. reports enable us to make numerous observa- IBM libraries at Bethesda, Maryland, and tions and evaluations of these services. In in New York state at Kingston, Owego, the distribution phase of our business, cir- Poughkeepsie, and Yorktown Heights, as culation activity and feedback response are well as the Advanced Systems Development likewise computer processed to reduce cler- Division library at San Jose, have all adapted ical time and, at the same time, allow the li- computer programs for library applications. brarian to observe user interest patterns and Although each of these programs influenced technology trends. the library systems study at the San Jose Sys- All of the computer programs referred to tems Development Division's Development above have been designed to be compatible Laboratory, the approach used here was with each other. By combining all of this in unique in its "total look" aspect. the computer, a vast quantity of statistical information is available. The output reports General Observations derived are valuable in appraising the over- In the conduct of a system study for any all functions performed in the library and library, it is well to keep in mind the many also reflect the value and significance of the tools that are available. The devices men- library to the using population. This statis- tioned in this paper-flow charts, decision tical information is useful in identifying user tables, data processing equipment-are only requirements so that the library's services examples of some of the many tools that can can be better oriented toward serving user be adapted by the librarian to enhance his needs. This information is also particularly operations. In this era of change and rapid appealing to the sponsoring management of progress, it behooves all librarians to con- the library. sider employment of any or all innovations, Another advantage derived from the study technologies, and tools that appear promis- is more effective library cooperation. Before ing. Communication and cooperation be- the systems study, each IBM library located tween librarians will stimulate knowledge in the domestic organization was doing its and awareness of fruitful new methods and own independent procedures planning. Li- procedures. braries planning to use data processing equip- It is well to point out that whereas the li- ment designed their own formats and pro- brary systems study helped with many prob- grams. After the system study, several of lems and decisions, at no time did any of the these libraries in different geographical loca- aids indicate that the librarian could be dis- tions abandoned their tentative or partial pensed with, especially in the areas of inter- programs and cooperatively adapted to some pretation, evaluation, and judgment. The formats resulting from our study. Library tools we used provide a vehicle for organiz- ideas and procedures were exchanged and ing and displaying information, thus aiding formulated, and a fairly well standardized the librarian in the decision-making process. and uniform system was adopted. Moreover, computer-aided support for rou- This cooperative effort brings many ad- tine and clerical functions frees the librarian vantages to all the participating libraries. For for more professional-oriented activities. He example, during the four years that the IBM therefore becomes more valuable to his clien- San Jose library has been in operation, it has tele and his management and gains increased not been necessary to catalog or index a sin- job satisfaction as well. gle technical report. The processing was The study also confirmed the fact that the done at another IBM location and fits right librarian need not fear that the new tools NOVEMBER 1965 will radically affect his vocation. It is not necessary for the librarian to become a sys- SPOTTED tems analyst or a computer programmer in order to seek and gain solutions to library problems through data processing. However, What follows is a ~ingle-mizdedcol- it is important that the librarian address him- umn devoted to the statas of zuomen li- self vigorously to the planning, organiza- brarians, extt.acted from a speech by Mrs. tion, and systems design efforts as they relate Arthur Holdefz at the Cotzz'ention of the to the library or the over-all information re- National Women's Party alzd published quirements in his organization. No one else in "Antiparian Booknza~z," Aagzfit 23, 1965: The financial and techtzo10~- is better qualified to understand and foresee ical revolutio~zdeveloping i?z the library library problems and the optimum solutions. field is, nevertheless, causitzg job discrim- We have only scratched the surface. Many inntioz against won7etz workers to jncrease more new tools and methods will become rather than decrease. Although zuometz available. As professional library administra- ?20u1represent ~~pz~adsof 90 per cent of tors, we must become aware of all new things the professiotz of librarian, they are repre- that may affect our business. By establishing serzted in the extreme ?ni?zority at the top consistent decision patterns for library opera- in the few rave jobs that carry highest pay tions, we can better understand our business and statz~s. As nzore attractive .ml- dries and career oppor.tunities open in the and how effective use may be made of these futivre, more men will enter the field to new tools for the fulfillment of the library's take over evetz those middle-level jobs mission. 12010 filled by women libr.arians. Thus, References fully qualified womeiz itz library work: now face the plain prospect of beitzg CANTRELL,H. N., et al. Logic-Structure Tables. selegated to the lowest atzd middle-range Communications of the ACM, vol. 4, no. 6, June of salasies and status kz a profession zuhich 1961, p. 272-5. they actualLy dominate by ~zumbers.The DIXON,P. Design Tables and Their Application. objective evidence indicates that for Computers and Automation, vol. 13, no. 4, April women librarians there is now ody TO- 1964, p. 14-19. KENISM AT THE TOP. This trend toward job discriminatiou will filter down KAVANAGH,T. F. TABSOL-A Fundamental to the middle-level of titled positio~zsdur- Concept for Systems-Orientation Languages. Pro- ing the comitzg 20-year perjod unle~ssteps ceedings of the Eartern Joint Computer Confer- ence. New York City: December 1960, p. 117-36. are soon taken to correct the situatiotz. What is the reasoa for the apparent LAMKIN,B. E., and PRATT,A. D. Basic Format willitzpess of womejz to step mide and Offers Uniformity in Cataloging Library. Manage- allozu mepz to take over at the top of a ment and Engizeering Duta (IBM GPD TR profession which women dominate by 02.304). San Jose, Calif.: IBM, May 1964. numbers. In a?z iateruiezu last week with LAMKIN,Burton E. Statistical Analysis-A New a deatz of one of the foremost library Tool for Effective Library Management. Proceed- schools in the country . . . he gave me ings of the International Federation of Information the following as his informal opinion: Pvoce~sing,volume 11. New York City: May 1965. "The failure of women to advance in any MCCORMICK,E. M. Bibliography on Mechanized reasonable nzlmbevs beyond the middle- Library Proresses. Washington, D. C.: National level of library management probably rests Science Foundation, April 1963. on two bases. First, women find it difi- cult to pay for the nzore advanced degrees, Acknowledgements and our culture does tzot encourage st&- sidizing the educatiolz of female members The library systems study at IBM San Jose of the family, much beyond the average was the work of many people. Much of the analy- lez,el. . . . Second, the emironment of sis and derivation of methods were done by Allan the job opei.atiorz it.relf. Right or wrong, D. Pratt and Robert H. Odenthal. Supporting zi*here men are pr.esidetz/.i adboard mem- efforts were contributed by Beverley Clarke and . . . Lo Anne Jex. Encouragement and critique were bers they ~/.rz~nllj,select men for the offered by Charles P. Bourne, Robert E. Durkin, manaRement operatio~zs posjtion because John H. Gustafson, Louise M. Stubblefield, and they find men to be more in hartnony with Dr. I. A. Warheit. their u7aj,of thi~zkin,y.. . ." SPECIAL LIBRARIES An examination of the processes of establishing a company archival program. The support of top management and a thorough understanding of the company organization are essential. The characteristics of archival material and the differences between library and archival practices are pointed out. Examples of archival material are discussed briefly.

The Special Librarian as company Archivist JOSEPH M. SIMMONS

N EXAMINATION of the nature of archives orderly manner what can be very diverse A indicates that to be considered archival and, seemingly, unrelated material. material must have been created or accumulated to accomplish some purpose. Simple Characteristics of Archives examples of this are certificates of incorpora- There are certain characteristics of orig- tion, partnership agreements, real estate inal archival materials that should be ex- leases, titles. etc. There is also the cultural amined. These are: aspect in that the material or the archives 1. PHYSICALPROPERTIES: Usually they are will be preserved and will be used by others paper in nature in the form of letters, pat- than the person or persons who created them. ents, legal documents, reports, financial rec- And finally, the "integrity of the records" is ords, maps, photographs, diaries, books, etc. preserved. This means: I) records are kept intact and not fragmented, 2) arrangement of the records are left intact as much as pos- A. Records are not always created by one sible, and 3) records are not altered, muti- person but are the product of an admin- lated, or partially destroyed. istrative unit. Most companies and organizations begin B. Often the author is unknown or diffi- to become archival conscious when they ap- cult to identify. An example of this would proach their fiftieth anniversaries, although be when a consultant or specialist was some may show an interest at an earlier date. contracted for a particular assignment or This is understandable as a company is ini- project. tially too absorbed in establishing itself and C. Records may be old and no longer acquiring a position and recognition in the needed in the administration of the or- industry it serves. ganization, and this adds to the confusion As a particular anniversary date approaches, of identification. someone from the public relations or the D. Records may be acquired that are not promotion department conceives the brilliant identified or organized on a subject basis. idea of locating old letters, newspapers, pic- This is often the result of the manner in tures, and other memorabilia and making a which the collection grew. display of this material. It is about this time E. Further confusion arises when a person that the importance of archives become ap- ascends the administrative ladder and parent, and usually the company librarian is takes his records with him, even though charged with the responsibility of creating they are useless to him. and planning an archival program. The prob- F. The subject matter does not always re- lem is to assemble as much as possible, reflect the title or heading. To librarians, create if feasible, and bring together in an this should have a familiar ring.

Mr. Simmons, who is Librarian of the Chicago Sun-Times ajzd Daily News, presented a somewhat longer version of this article to the Newspaper Divisio~zat the JGth Special Libraries Association Convention in Philadelphia, /me 8, 1965. NOVEMBER 1965 647 3. ARRANGEMENTOR CLASSIFICATION : Rec- space, staff, and other needs. The archivist ords received by the archivist may be ar- does not have this license. ranged in many different systems. They may The cataloging approach is also different. be alphabetical, numerical, chronological, or The librarian evaluates material as individual color coded depending on the department, items; the archivist will classify the material department heads, file clerks, and precedents. according to its relation to the creating In large organizations there is often no uni- agency and to the functions of that agency. form system of filing. The archivist views an item in relation to 4. UNIQUENESS:AS a rule, items making up other items in the entire collection and not archives are singular in character and do not as an individual item. The librarian classifies exist in multiple copies. by a prearranged or predetermined system 5. SELECTIVITY:Material saved for histori- and brings similar items together. The li- cal or informational value is culled from a brarian catalogs separate or individual items, great mass of records generated by the parent while the archivist catalogs by units or ag- company. Material is often selected for its gregates of units. The librarian classifies by significance to the entire collection rather a set scheme or discipline; the archivist by than an interesting individual item. function. Finally, the librarian usually cata- 6. VALUE: Material not normally of intrinsic logs and classifies the item and this informa- value may be valuable for historical research, tion is printed on three by five cards. The use by company for promotion, advertising, archivist usually classifies and then prepares and other research requirements. lists with appropriate descriptions.

Archival and Library Relationships Support of Company Archives In the areas of collections, there are sig- In organizing a company archives, it is nificant differences. Archives are created, important that support for this project come produced, and accumulated in connection from top management. However, before ap- with the aims and functions of the organiza- proaching management at this level, the tion they serve and have little or no cul- archivist should prepare a program defining tural value to others outside the organiza- as much as possible the aims and goals of tion. Library materials are usually culturally the archival program. oriented. From a public library we may bor- To do this, he should study the company row books on art, music, and literature, and structure and how it evolved through the we may also borrow records and paintings. years. He should understand the position of Further, library materials in this context each department in the administrative hier- are not used in the operation of an organiza- archy. Policy decisions are made on the top tion. However, the library may have its own level, and the execution of these decisions archival collection, which pertains to its own are administered by the various departments entity. on different levels. By understanding the Another difference is in the nature of ac- position, function, and activity of each de- quisitions. Library materials are referred to partment, a knowledge of the entire organi- as acquisitions; in the archival field, the zation and operation will be acquired. Com- materials are known as accessions. An archi- pany records will then be examined as a val institution is usually a receiving deposi- whole and not as fragmentary items. tory, and it organizes the material produced Learn as much as possible about the his- by the body it serves. In acquiring material, tory of the company as well as its present the librarian often selects from several and previous executives. Do not limit the choices; the archivist evaluates or appraises biographical research to the principal officers, materials received from a single agency. The as many executrves in the middle or upper librarian is a collector and will purchase middle management group have had a great what he needs. The world is his market influence in suggesting and/or executing place, and he may purchase from any coun- policy decisions. try. The restrictions on what he will pur- Initiating the archival program should chase are self-imposed by interest, budget, come from the highest managerial level pos- SPECIAL LIBRARIES OWL Ene f~&~3 3 5 P 0 QV .. ..+ JZeWSNovember 1965, NO.JZoteS4 SPECIALLIBRARIES aQd ASSOCIATION

Published quarterly by Special Libraries Association, 31 East 10th Street, New York 10003

he Board of Directors held its Fall Meeting at the Belmont Plaza Hotel in New TYork City on September 23 and 24, 1965. he Division and Chapter Liaison Officers, Finance Committee Chairman, Convention Chairman, and other committee chairmen and officers also participated in the discussions and deliberations. Director Kenneth N. Met- calf's sudden death several days earlier was regretted by all. Gordon E. Randall, Manager, Thomas J. Watson Research Center Library, IBM, Yorktown Heights, New York, was appointed to fill the vacancy until June 1966 when new elected officers begin their terms.

ohn M. Connor, Chapter Liaison Officer, reported that, at the request of the H. W. J Wilson Company Chapter Award Committee, he is asking all Chapters to consider ways of making the Award more vital and meaningful. A questionnaire seeking a con- sensus of membership opinion on four proposals has been circulated: I) That the duration of the contest extend for a two-year period rather than the present one-year period with a rescribed subject each time (If the Award were on a two-year basis, the cash prize would ge twice as large.) ; 2) That the duration of the contest be one year but that any good project coming to fruition during that year be eligible; 3) That the duration of the contest be two years and that any good project be eligible, with same cash prize terms as in 1 above; and 4) Leave the contest rules as they presently exist. Chapters that ,have never or only sporadically participated in the contest are also being asked to tell why they have not entered the competition.

he Board voted to increase the frin e benefits available to the Association's staff in TNew York City by introducing sharef -cost health insurance. Under the plan the Asso- ciation and its employees will each pay half of the cost of individual expanded Blue Cross- Blue Shield. he Board agreed that hereafter Chapters and Divisions will not be reimbursed for T the costs incurred for printing and mailing extra copies of their bulletins for the Board of Directors, Association Headquarters, and other Chapter Presidents or Division Chairmen.

revised Division Manual, prepared by the Division Relations Committee, Robert W. A Gibson, Jr., Chairman, was approved. Copies are currently being assembled at Head- quarters and will be mailed out shortly.

Therewas considerable discussion of the recommendations proposed by the Ad HOC Committee to Investigate Methods and Programs for Increasing Association Mern- bership, of which Mrs. Dorothy B. Skau is Chairman. The Membership Committee and the Chapter Liaison Officer will be asked to work with Chapters located in the areas where there are library schools to increase Student memberships, while the Convention Program Committee will study the program content of SLA Convention with an eye to making them more meaningful to potential members. The Nonserial Publications and Special Libraries Committees will be requested to investigate ways and means of irnprov- ing the professional journal and initiating more publications and to reconsider the matter of granting royalties to individual authors. The Membership Committee was charged with the task of rethinking the concept and name of Sustaining members as well as effective methods of contacting potential Sustaining members. It will also endeavor to find out how many of the library school students who are credited in the annual Library Journal survey by Donald and Ruth Strout as taking their first jobs in special libraries join the Association. The Board moved that the Ad Hoc Committee rework its recommendations with the advice of the Admissions and Membership Committees, giving articular attention to the idea of inaugurating a program of nominating individuals Por membership and to the recommendations presented in the 1959 report of Executive Research, Inc., a public relations consulting firm.

anet Bogardus, Chairman of the Finance Committee, presented the budget for J 1965-66. In the general operations budget, a $260,198 income is rojected, while eu- penditures are estimated at $260,580. Although this is a slightly deg cit budget, income is expected to increase over last year, and every effort will be made to increase it still further. To this end the Finance Committee has recommended that "an enthusiastic and comprehensive membership campaign be undertaken" and that appropriate committees consider raising the rates on other sources of income. The largest expenditure increase is the amount that will be paid to Divisions, as the Division allotment has been increased from five to ten per cent of the dues paid by their members, with no minimum. The Chap- ter allotment of 15 per cent of the dues paid by their members, with a $150 minimum, re- mains the same. The Translations Center budget of $74,530 was approved. $27,600 of this will come from contract support from the Clearinghouse for Federal Scientific and Technical Information and $46,930 from a National Science Foundation grant. A summary of the general operations budget is given below; the January 1966 News nnd Notes will give the detailed report of the Treasurer. Income 1964-65 Dues $132,470 Interest on Savings 1,400 Transfer from other Funds 8,764 Scientific Af eetings 8,144 Special Libraries 43,800 Technical Book Review Index 19,385 Unlisted Drugs 1,400 Addressing Service 5,500 Convention 21,000 Miscellaneous 500 Total $242,363 Expenditures Chapters $ 17,330 Divisions 6,600 Committees 9,490 General Operations 36,163 Salaries 68,386 Newr and Notes 1,200 Scientific Meetings 7,945 Special Libraries 44,325 Technical Book Review Index 14,020 Unlisted Drugs 1,400 Convention 9,5 00 Retirement Program 10,600 Health Insurance Miscellaneous 17,045 Total $244,004 he sample Chapter and Division Bylaws prepared by the Bylaws Committee, Mrs. T Margaret H. Fuller, Chairman, were approved. Copies have been sent to all Chapter Presidents and Division Chairmen so that their units can revise their bylaws to conform with the recent changes made in the Association's bylaws.

arl Baer, the Association's Representative to the International Federation of Library K Associations, reported on the 1965 IFLA meeting in Helsinki (see the October issue of Special Libraries for his description of this meeting).

ith the expiration of a National Science Foundation grant in December, there W will no longer be funds to support the Special Classifications Center. Various bilities for continuing its activities were discussed before the Board voted to opsi- er to Western Reserve University the collection of classifications schemes, subject heading lists, and other materials useful for organizing information systematically. The University has accepted the collection, and arrangements for the transfer will be made as soon after December 31, 1965 as is practical. The level and extent of service the Center will offer thereafter has not yet been determined.

ed Miller, Chairman of the Convention Committee, reported that plans for the T 1966 Convention in Minneapolis are developing well. Program ideas have been received from all but one Division, and the general sessions have been outlined. The banquet will feature a smorgasbord. The Minnesota Chapter has been empowered to make a commitment for the Association for a performance at the Tyrone Guthrie Theater for the Scholarship Fund event. The Convention Advisory Committee, the Division Liaison Officer, and officers of the Metals/Materials Division have been asked to recommend future permanent procedures for arranging this benefit.

nne Nicholson, Chairman of the Convention Advisory Committee, discussed a A number of procedures to be followed in managing the Convention. The Board voted that Convention expenses incurred by any Association unit are the responsibility of that unit. Larger fees will be made available for the general sessions, banquet, speakers, and entertainment. Miss Nicholson reported that the Convention Manual is being revised.

llis Mount, SLA's Representative on the American Book Publishers' Council-SLA E Joint Committee presented ten recommended practices for advertising books. The Board approved the sense of the draft but asked Mr. Mount to rework the actual statement.

t the recommendation of the Ad Hoc Committee on Extra-Curricular Activities of A the Liaison Officers, the Board agreed that the Chapter and Division Liaison Officers would no longer be ex officio members of the Public Relations Committee. Their membership on the SLA Professional Award and Hall of Fame Committee was referred to the Committee on Committees. The Division Liaison Officer will continue to serve on the Convention Program Committee, but the question of membership of representatives of the subject Divisions was referred to the Committee on Committees. The Ad Hoc will continue its study and report again at the Mid-Winter Meeting.

uring the discussion of the report of the Committee on Committees, Edward G. D Strable, Chairman, it was determined to hereafter use the term "Advisory without Vote" rather than ex officio and to continue the practice of selecting a regionally diverse Nominating Committee. The Committee's recommendations clarified the relationships of the Personnel, Professional Standards, and Statistics Committees.

reliminary approval was given to two new publications: Graduate Pharmaceutical PTheses, which is being sponsored by the Joint Committee on Pharmaq College Li- braries and edited by Dolores Nemec, and Introduction to Libraries for Library Assistants, a project of the San Francisco Chapter that is being edited by Mrs. Martha W. West. he Board approved the recommendation of the Scholarship and Student Loan Fund TCommittee, Jackson B. Cohen, Chairman, that $1,500 scholarships be awarded for the 1966-67 academic year. Chapters will be urged to adopt scholarship winners attending library schools in their areas during and after the school year. It was also decided to continue the policy of not creating scholarships named for individuals. A new policy was set allowing scholarshiv winners to acceDt financial assistance from all sources up to the

Six new Professional Consultants were approved.

uring the 1965-66 year President Alleen Thompson will visit the following D Chapters : Greater St. Louis September 27 Minnesota October 25 Heart of America October 9 Georgia March 25 Cincinnati October 19-20 Oak Ridge March 29 Indiana October 21 Alabama March 31 Louisiana April 4 president-Elect Dr. F. E. McKenna's Chapter itinerary is :

Montreal and Upstate New York October 16 Baltimore March 1 Philadelphia January 10 New York March 3 Dayton February 11 New Jersey March 9 Connecticut Valley February 2 1 Boston March 14 Washington, D. C. March 21

he Mid-Winter Meeting of the Board of Directors and the Advisory Council will Tbe held January 20-22, 1966 at the Western Skies Motel, Albuquerque, New Mexico. he Insurance Division's project, Sources of Insurance Statistics, edited by Elizabeth TFerguson, Librarian, Institute of Life Insurance, with the assistance of Katharine E. Cook, Librarian, Metropolitan Life Insurance Company, and Mrs. Ruby C. Fangemann, formerly Librarian, Insurance Society of New York, all of New York City, will be published early in December. It will sell for $8.25.

he Committee on Serials of the Advertising and Marketing, Business and Finance, Tand Social Science Groups of the SLA New York Chapter has recently compiled Serials: Advertising, Business, Finance, Mavketing, Social Scieme, in Libraries in the New York Area. Almost 1,800 periodicals from 192 libraries are included, giving the names of the libraries, their holdings, the years covered by each collection, and the extent of access to the holdings. The 165-page, 8% x 11 computer-produced volume costs $15, and checks should be made payable to Committee on Serials, Philip Rappaport, Chairman, and sent to Philip Rappaport, Senior Librarian, New York State Department of Labor Library, 80 Centre Street, New York 10013.

he second edition of Guide to Metallurgical Infomation: SLA Bibliography Num- Tber 3 was published by the Association on October 21, 1965. Containing 1,100 annotated references to sources of information on all aspects of metallurgy, the Guide contains almost twice as many entries as the first edition, which American Metal Market hailed as "invaluable to librarians and researchers" in 1961. A cooperative project of SLA's Metals/Materials Division, the work has been edited by Eleanor B. Gibson, Li- brarian, Logan Lewis Library, Carrier Corporation, Syracuse, New York, and Elizabeth W. Tapia, Librarian, Research Library, Eastman Kodak Company, Rochester, New York. The 240-page bibliography is bound in sturdy paper covers and sells for $7. The coverage of the work is world-wide, with emphasis on current information centers, indexes, abstracts, serials, guides, directories, bibliographies, dictionaries, encyclopedias, handbooks, specifications, standards, and statistics. Non-English language sources have been increased, new editions and volumes noted, addresses and zip codes added, and pre-1945 titles reviewed for retention. Material has been reorganized, with numerous subdivisions, into five major chapters: General Continuing Sources, General Reference Sources, Metallurgy: Science and Technology Sources, The Metals/Materials Information Sources, and Transla- tions and Microforms. There are now five indexes: Personal Author, Organization, Gen- eral Title, Serial Title, and Subject. SLA Sustaining Members The following organizations are supporting the activities and objectives of the Special Libraries Association by becoming Sustaining hlembers for 1965. This list includes all applications processed through October 22, 1965. MARATHONOIL COMPANY MARQUETTEUNIVERSITY MEMORIAL LIBRARY MAXWELLSCIENTIFIC INTERNATIONAL, INCORPORATED MELLONNAT~ONAL BANK & TRUSTCOMPANY MINNESOTAMINING & MANUFACTURINGCOMPANY NATIONALASSOCIATION OF ENGINE& BOATMANUFACTURERJ NATIONALBANK OF DETROIT NATIONALCASH REGISTER COMPANY AMERICANGAS ASSOCIATION NATIONALLEAD COMPANY AMERICANIRON AND STEELINSTITUTE NEW YORKLIFE INSURANCECOMPANY AMERICANLIBRARY ASSOCIATION NEWYORK TIMES AMERICANTOBACCO COMPANY NEWYORK PUBLIC LIBRARY AMPEXCORPORATION NORTHAMERICAN AVIATION, INCORPORATED ARGONNENATIONAL LABORATORY PENNSYLVANIASTATE LIBRARY ATLASCHEMICAL INDUSTRIES, INCORPOMTED PENNSYLVANIASTATE UNIVERSITY BANKOF AMERICA,Los Angeles, California PEOPLESGAS LIGHT & COKECOMPANY BASICECONOMIC APPRAISALS, I~CORPORATED PITTSBURGHPLATE GLASS COMPANY BELL& HOWELLRESEARCH CENTER Barberton, Ohio PITTSBURGHPLATE GLASS COMPANY BETHLEHEMSTEEL COMPANY New Martinsville, West Virginia BOEINGCOMPANY PORTOF NEW YORKAUTHORITY BOSTROMCORPORATION C. W. POSTCOLLEGE R. R. BOWKERCOMPANY PRENTICE-HALL,INCORPORATED BRIDGEPORTPUBLIC LIBR~RY Pnocren & GAMBLECOMPANY BUSINESS& PROFE~SIONALWOMEN'S FOUNDATION LIBRARY PUBLICSERVICE EI.ECTRIC & GAS COMPANY CARRIERCORPORATION PUREOIL COMPANY CHEMCELLLIMITED RADIATION,ISCORPORATED CHICACOMEDICAL SCHOOL LIBRARY RCA LABORATORIES,RADIO CORPORATION OF AMERICA CHIVERSBOOKBINDING COMPANY RADIOCORPORAT~ON OF AMERICA CIBA PHARMACEUTICALCOMPANY RAND CORPORATION COLORADOSTATE UNIVERSITY LIBRARIES ROCKEFELLLROFFICE LIBRARY CONSOLIDATIONCOAL COMPANY ROHM& HAASCOMPANY CONSOLIDATEDEDISON COMPANY OF NEW YORK ROYALBANK OF CANADA CONTINFNTALCARBON COMPANY ST. JOHN'SUNIVERSITY L~BRARY CORNELLUN~VERSITY LIBRARY SANJACINTO MUSEUM OF HISTORYASSOCIATION CORNINGGLASS WORKS SHAWINICANCHEMICALS LIMITED DALLASPUBLIC LIBRARY SHELLDEVELOPMENT COMPANY DEFENSEDOCUMENTATION CENTER SPACETECHNOLOGY LABORATORIES, INCORPORATED Dow CHEMICALCOMPANY, Golden, Colorado SQUIBBINSTITUTE FOR MEDICALRESEARCH Dow CHEMICALLIBRARY, Midland, Michigan J. W. STACEYINCORPORATED E. I. DU .PONTDE NEMOURS& COMPANY STANDARD01; COMPANY(NEW JERSEY) Lavomer Library STANDARDOIL COMPANYOF CALIFORNIALIBRARY E. I. DU PONTDE NEMOURS& COMPANY STECHERT-HAFNER,INCORPORATED Technical Library STERLINC-WINTHROPRESEARCH INSTITUTE EASTMANKODAK COMPANY SUFFOLKCOOPERATIVE LIBRARY SYSTEM Esso RESEARCH& ENGINEERINGCOMPANY SUNOIL COMPANY F. W. FAXONCOMPANY, INCORPORATED SYSTEMDEVELOPMENT CORPORATION FEDERALRESERVE BANK OF NEW YORK TECHNICALBOOKCOMPANY Flnm NATIONALBANK OF BOSTON TEXASGAS TRANSMISSIONCORPORATION LIBRARY J. WALTERTHOMPSON COMPANY TIMEINCORPORATED UNIONEI.ECTRIC COMPANY - ...... - .. . .- - .. . . - - - ...... UNITEDCOMMUNITY FUNDS & COUNC~LSOF AMERICA, INC. C;FNERAL FOODSCORPORATION UNITEDSTATES AIR FORCEACADEMY GtuenAL MO.IORSCORPORA'IION, Public Relations Library UNITEDSTATES STEEL CORPORATION GF~~RAL~IOIORS CORPOKAI ION. Research Laboratories UNIVERSALOIL PRODUCTSCOMPANY GLICKBOOKBINDING CORPORATION UNIVERSITYBINDERY B. F. GOODR~CHRESEARCH CENTER UN~VERS~TYOF ARIZONA HARVARDGRADUATE SCHOOLOF BUSINESSADMINISTRATION UNIVERSITY OF CONNECTICUT UNIVERSITYOF MARYLAND HONEYWELL,INCORPORATED UNIVERSITYOF MINNESOTALIBRARY IDAHOSTATE UNIVERSITY LIBRARY UNIVERSITYOF MISSOURI INDIA-NA STATELIBRARY UN~VERS~TYOF OKLAHOMA LIBRARY INTERNATIONAL BUSINESS~~ACHINES CORP. UN~VERS~TYOF TEXAS JOHNS-MANVILLERESEARCH AND ENGINEERINGCENTER Dental Branch WALTERJ. JOHNSON,INCORPORATED UNIVERSITYOF WASHINGTONLIBRARY KAISERALUMINUM & CHEMICAL CORPORATION WlLLlAM JOHNUPJOHN ASSOCIATES ELI LILLYAND COMPANY UPJOHNC~MPANY LIITON SYSTFMS(CANADA) LTD. WAYNESTATE UNIVERSITY LOCKHEEDMISSILES & SPACECOMPANY H. W. WILSONCOMPANY Los ANGELESCOUNTY MUSEUM OF ART WORCESTERFREE PUBLICLIBRARY MCGRAW-HILLPUBLISHING COMPANY, INCORPORATED WYFTHLABORATORIES XEROXCORPORATION S-2 1 DIVISION BULLETINS

ISSUES PAY CHECK TO AND DIVISION TITLE EDITOR COVERAGE FORMAT PER YR. PRICE SUBSCRIPTION FROM ADVERTISING whatPs N~~ in ~d.Elin J. Christianson, Ln. Advertising, media, :~nd mal- $3.50 SLA Advertisins Be Marketin AND MAR- vertising and Mnrket- J. Walter Thompson Co. reting publications; consumer members KETING ing 410 N. Michlgan Ave. surveysand bibliographies: prc- $5.00 Chicago, Ill. 6061 1 publication announcements: nonmembers analyses of important books, services and periodicals Advertising Division Regina Marm Uivision news; nc~sof mem- Free to Advertising & Marketin Rnlletin MacManus, John & Adams, Inc. bers and memberhip changes; members Div. 444 Madison Ave. membership dwectory; :mnu~I $2.00 Louise Stoops Ln. New York 10022 reports; convention news; spe- nonmembers US. Steel collp. cia1 features 71 Broadway New York 10006 Proceedings in Pvint Barbara A. Spence Bibliographic data about pro- Aerospace Division, SLA Avco-Everett Research ceedings Maurice Rahilly, Busines Laboratory Index Manager 2385 Revere Beach Pkwy. Proceedings in Print Everett, Mass. 02149 P.O. Box 247 Mattapan, Mass. 02126

The Reminder Gertrude L. Losie, Ln. News notes: o5cial notices; 15-80 pages Free to Biological Sciences Divisio~ Research Laboratories Library original articles Offset members see editor Parke, Davis & Co. $2.00 2800 Plymouth Rd. I nonmembers Ann Arbor, Mich.

BUSINESS AHD Business and Finance Portia Christian, Asst. Ln. Division news; brief notes of 2 pages 3 Free to David Zaehringer, Ln. FIXANCE Dioision Newsletter School of Business members' activities Offset members Business Library Indiana University $1.00 Phillips Hall Bloomington, Ind. 47405 nonmembers University of Iowa Iowa City, Iowa 52240 DOCUMENTA-Documentation Prog- Abraham I. Lebowitz Division news; descriptions of 8-12 pages S Free to TION ~CFS Division of Technical Informa mechanized library systems Offset members tion Extension USAEC P.O. Box 62 Oak Ridge, Tenn. 37831 Geografihy and Map Frank J. Anderson Professional articles; Division 28-36 pages Free to John A. Wolter Division Bullettn 111 West Wilson news: book reviews: biblioma- Offset members 374 Jackson Hall Salina, Kansas 67401 phies; project reports; memijer- $4.00 Anatomy De t ship lists; cartographic or geo- nonmembers University ofh;~innesota flaphic bibliographical neas I Minneapolis, Minn. 55455 Insurance Literature Marian G. Lechner, Ln. Annotated listings of current 4 pages hlrs. Jean French, Ln. Connecticut General Life In literature of all types in the Offset Nationwide Insurance Coy surance Co. field of insurance 246 N. High St. Hartford. Conn. 06115 Columbus. Ohio 43216 Division news; annual reports; Free to convention programs; member- members ship list and membership changes DIVISION BULLETINS

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METALS/MA- MetaldMaterials Di- Mrs. Marian S. Veath Division news; annual reports; 8-12 ages Free to TERIALS vision News Technical Ln. Fall meeting and convention 0&et members Major Appliances Division programs; membership direc- General Electric Co. tory and changes Appliance Park Louisville, Ky. 40225 Military LibrariansDi- John J. Asero News notes: official notices Various Free to vision Bulletin 11975 Andrew Street Offset members Wheaton Silver Sprinp;.. - Md. Museum Division Mrs. Rose Sellers, Assoc. Ln. Division news Various Various Free to Museum Division, SLA Special Libraries Brooklyn College Library see Editor Associatton Bulletin Brooklyn, N. Y. 11210

-- me-utilizes Library Bulletin issued by American Newspaper Publishers Association Picturescope Mrs. Minna Breuer Division news; bibliographies; 15-20 pages 4 143 Melrose Ave. articles book reviews; mem- Offset Albany. N. Y. 12203 bershid list; project reports; 114 E. 90th St. abstracts Publishing Division Adelaide L. Moen Ln. Division news; articles on li- 4-5 pages 4 Bulletin Encyclopedia ~ritknica,Inc. braries; membership news; Offset 448 W. 22nd St. 425 N. Michigan Avenue want lists New York 10011 Chicago, Ill. 6061 1 Sci-Tech News Gordon E. Randall Division and Section news and 30-80 pages 4 IBM Research Library annual reports; bibliography Printed Walter A. Kee P.O. Box 218 digest; new serial titles; edl- 25017 Woodfield Rd. Yorktown Heights, N. Y. 10598 torlals and articles I ---- 3c1-TECU Unlisted Drugs Boris A. Anzlowar List of new drugs and compo- 11-13 pages DO I~p~cialLibraries PHARMA- Pharmaco-Medical Documenta- sitions with reference to source photo-reduced ciation CEUTICAL tion Offset ~ast10th Street SE~ION P.O. Box 401 w York 10003 9 Passaic Ave. Chatham, N. .I.07928 SCI-TECH COPNIP List Mrs. Theodora Andrew, Phar- Listing of current free indus- 5-6 pages Pharmaceutical Section PHARMA- macy Ln. trial or institutional pamphlet Mimeo Mrs. Alma S. Roman CEUTICAL Purdue University material of an informative na- Business Mgr., Copnip Lis Lafayette, Ind. ture Lederle Laboratories Pearl River, N. Y. Bulletin of the Socia Eleanor Scanlan Division news: membership Various 4 Free to Kanardy Taylor Science Diuision Bureau of Industrial Relations lists; articles members 316 Wayne Avenue University of Michigan $1.oo Silver Spring, Md. Ann Arbor. Mich. 48104 nonmembers The Bulletin, Trans Mrs. Constance G. Moore Division news and business; Various 2 Free to bortation Division United Air Lines convention programs Mimeo members !LA P.O. Box 8800 Chicago, Ill. 60666 San Francisco Wilson Chapter Award Entry 1965

HE THEME that guided the San Francisco ities for the final publication. Copies will be TBay Region Chapter in planning its pro- provided free of charge to cooperating li- grams and special projects for the year 1964- braries and offered for sale to others. 1965 was "Library Cooperation-Key to Also during the year, the compilation, edit- Greater Resources." The major project was ing, and publication of a UfzionList oOf Science the preparation of a Union List of Period- Technology House Journals of the special icals: Science-Technology-BIrsiness. In Octo- libraries of the San Francisco Bay Region ber 1964, a committee of five was appointed was accomplished. This list, intended as an to undertake this project, and utilizing New interim list pending publication of the new Sertal Titles, the national Utziolz List of Se- union list, represents the holdings of 22 of rials and Ulrich's Periodicals Directory (10th the major research libraries in the area. The ed.), it prepared union list "work sheets" to companies whose members undertook this be sent to the libraries asked to cooperate. project absorbed the cost of the publication. The work list was an added inducement Purchase price of the Iist was 10 cents, cov- to libraries to cooperate, since it would ma- ering terially reduce the amount of typing required. Although the Union List was the largest Libraries having titles not included in the single project undertaken to increase the work list were asked to type the title and availability of published resources to all li- holdings on 3 x 5 slips of paper and staple braries, the Chapter membership felt that these to the appropriate page of the work another of our most important resources was sheets. The time required for selecting titles, to be found in the knowledge and experience editing, compiling, and reproducing the of our finest librarians. The Chapter Educa- work sheets (four months) was donated by tion Committee organized and offered, under the committee members. The use of Xerox the sponsorship of the University of Cali- machines and mulilith duplicators, as well fornia Extension Center, San Francisco, sev- as the necessary paper and other supplies eral series of eight to 15 two-hour lectures (the cost of which, including operator time on such subjects as the selection and evalua- on the equipment, amounted to $130.00), tion of materials in science and technology, li- were donated by the various companies whose brary use of computers, law librarianship, and librarians served on the committee. legal bibliography. Three day-long seminars The completed work sheets were mailed to were offered on problems and techniques of 121 libraries on April 1, 1965. By May 19, library personnel administration. All of these 1965, more than 60 completed work lists were offered under the sponsorship of the had been returned, and an additional 12 Center, which also paid the librarian-in- have reported work in progress. The com- structor's salary and supplied facilities and mittee was confident of attaining a minimum equipment as required. T~~itionranged from of 75 pcr cent of the work sheets sent out. $20 to $46, depending on the course length. In addition to stimulating response, the prep- The Program Committee organized sev- aration of the work sheets has been consid- eral panel meetings, among them a panel on ered well worth the time invested since it has "Cooperation Among Bay Area Libraries," vastly increased the accuracy and uniformity which resulted in the creation of a Commit- with which holdings are reported. tee on Standards for Library Cooperation to Final compilation and editing will be facilitate and improve methods and tech- done from September through November niques for cooperition. During the year com- 1965, and followed by publication in De- mittees were also appointed to begin work cember. The companies supplying the on a "Directory of Area Resources" as well Xerox and multilith capability have also as a "Union List of California Library Meet- agreed to provide their printing press facil- ings, Seminars, Symposia, etc." S-24 sible. If the program is to be successful, Minute books of board meetings may or it is from this source that the direction, sup- may not becorne.pai-t of the archives because port, and prestige will be given. The archi- of the confidential nature of its contents. If vist must receive direction from top man- the policy is not to give these books to the agement in determining how extensive and archivist, the books should be locked in a detailed the archival program is to be struc- vault, and the archivist should make a record tured. If it is to be a working archives in of this and indicate the number of books that the material will be made available to and the period of time covered. This record scholars and researchers, the problem of in will have to be revised regularly. depth cataloging is presented. Also, space Other records to be included are financial requirements must be considered for out- records and company reports, These may be siders using the material. If the material is of a confidential nature or the type sent to to be used only within the organization, stockholders. Company reports are a source these problems are not as complicated. for historical background. Labor records per- Management must be advised that a pro- taining to production, merchandising, adver- gram of this type cannot be successful with- tising, and sales should be saved. out adequate funds, staff, and continuing Legal contracts in any form, even those no support. Obviously in setting up such a pro- longer in effect, should be part of the ar- gram, a librarian's time will be taken away chives. These contracts may be with unions, from library activities. Funds will be needed leases, purchase of property, agency agree- for shelving, file cabinets, document boxes, ments, advertising agencies, and any other and other necessities. Finally, the prestige activity where a legal instrument is required. of the principal officer will be needed to pro- Company publications for and by the com- vide the motivation and impetus in getting pany employees may be the beginning of an the program into motion. This can be done archival program. These magazines or house by reporting to the board of directors about organs, varying in size and format and fre- the program and a written memo to depart- quency of publication, contain information ment heads requesting their cooperation. about the company and its employees. Unless This type of support is necessary as doors they are indexed, a good deal of time is will remain closed, cabinets locked, and rec- lost searching through them. For safety and ords destroyed by those who have no knowl- protection, it is best to have these bound. edge or sympathy for such a program. Executives are usually invited to make civic or professional speeches. Unless he is Contents of a Company Archives gifted as a speaker and needs no prepared notes or text, he will write the speech. What kinds of material should be saved Copies of these speeches by any and all for the company archives? Usually those executives should be made part of the ar- things that are of paper although there may chives. be other items as medals, medallions, samples of company products, and so forth. The promotion or advertising department In the case of newspapers, rehearsal edi- may prepare brochures on the history of the tions should be kept. Rehearsal editions are company and its products. These are not those newspapers printed prior to the offi- usually definitive and limit the contents to cial publication date, or known in the indus- interesting highspots in the company's ca- try as "dry runs." Copies of each run of reer. Catalogs, brochures, or pamphlets is- each edition should also be saved and bound sued by the company about its products and/ for permanent preservation. As an added or services should be part of its historical precaution, they should be microfilmed. archives as they are a potential record of If possible, correspondence dealing with when products were introduced, how long the formation of the company or any of its they were marketed, and when discontinued. subsidiaries should be saved. Other items Organization charts saved over a long include bylaws, charters, and legal contracts. period of time will show how the company Papers pertaining to the company business grew. These will present a visual under- should be preserved on a selective basis. standing of the development of the parent NOVEMBER 1965 organization. Departments were formed that principal officers should be saved as well as grew into divisions, some divisions consoli- those of the board of directors. Photographs dated, new services were introduced and of building exteriors and interiors should be others combined. The charts demonstrate the taken as well as any of the company's fac- growth and development of the company's tories, branch offices, trucks, ships, automo- structure. biles, airplanes, or products. These pictures Papers received by the company archivist should be taken at regular intervals to show may be personal papers of company execu- graphically how the company's growth has tives, they may be corporate or organization progressed. It is also a historical record of papers, or possibly a combination of both. how conditions have affected the company. In the newspaper field, it is very probable Photographs of various departments of the that the executives (editors, editorial writers, company should be made and to bring inter- publishers, and others) may have corre- est and life to the photograph, members of spondence with important members of the the department should be in the photograph academic, business, and political communi- rather than bare walls and inanimate furni- ties. These papers may be of a personal ture and office equipment. nature in that they were created through Unfortunately, there is no simple formula, friendships rather than corporate identity. A no rule of thumb to provide the company relatively simple alphabetical-chronological archivist with a neat, tidy, and concise method arrangement may be established for filing of establishing an archival program or ar- and control of these papers. chives. Much will depend on the material Other types of personal papers may be available, the attitude and support of man- broken down on a subject basis, if the col- agement, and his own resourcef~~lness,ini- lection is large, or in a straight alphabetic tiative, and aggressiveness. Finally the ele- arrangement. The size of the collection and ment of luck prevails in locating desired how it will be used will eventually determine materials. This can be in the form of a the methods to be used in arrangement and chance remark, carelessness on the part of control. somebody who did not discard something Corporate papers received for archival long ago, which is now a windfall, or pro- preservation should be kept in the original crastination on the part of a file clerk in order in which they were established. If the purging files. company is in operation, those records con- Experienced archivists report that bio- signed to the archives should remain in the graphical data regarding executives and direc- order established by the creating body. tors, present and past, is frequently requested. Awards and citations presented to the This information should be assembled and company should eventually be turned over kept current. to the archives. Awards made to company From the very beginning, in arranging employees will probably be kept by the re- the archival material, make a habit of noting cipients, but a record of the event, the date, on index cards pertinent items of historical and other details can be added to the em- information, which are revealed through the ployee's file or a general awards file. Any- organization of the archives. Facts regarding thing published by an employee, whether an the organization of the company, various article in a periodical or a book, should be- buildings and their locations, new equipment, come part of the archives. Newspaper clip- formation of subsidiaries, dates of new prod- pings concerning employees or company ucts or departments, or company "firsts" are products should be saved. most useful and valuable reference sources. Some preservation of employee activities should be made. There are many industrial References leagues in which employees bowl, play BERNFR,Richard C. Manuscript Collections and chess, softball, basketball, and other sports. Archives-A Unitary Approach. Library Rrsources If for no other reason, some of this mate- azd Technical Services. Spring 1965, vol. 9, no. 2, rial should be kept as part of the record. p. 213-20. SCHELLENBERG,T. R. Modern Archives: Prit2ciple.r Finally photographs of any nature should avd Techniques. Chicago: University of Chicago be made and kept. Obviously pictures of the Press, 1956. SPECIAL LIBRARIES The proliferation of bound volumes of papers presented at meetings poses a difficult selection problem for librarians. A group of measures is suggested that may be used by the non-subject specialist to determine within reasonable limits the value of such published collections. Scientific and Technical Meeting Papers: Transient Value or Lasting contribution HARRY BAUM

HE AEROSPACEDivision of the Special before the meeting and, thereby stimulates T Libraries Association recently began pub- meaningful discussion at the meeting. Such lication of Proceedi?zgs in Print, "intended publications are often not intended for ar- as an index to all conference proceedings chival use.l Papers published after a meeting pertinent to aerospace technology." The first must, obviously, be intended as archival. In volume, comprising the issues of October, the absence of other publication, however, November, and December 1964, lists more both types find their way into permanent than 1,000 items. This publication, which files. is intended to fulfill the need for an index The problem for the librarian-and for of conference proceedings, points up an- the scientific and technical community as a other problem that I consider even more whole-stems from two sources. The first serious than that of coping with the diffi- is that most meeting publications are "non- culty of retrieving conference literature, that book~,"~~~that is, they are collections of is, the ezaluafion of such literature. There papers with little unity of focus or organiza- has developed among institutional libraries tion. The second is that critical review pro- and information centers an almost insatiable cedures for meeting papers vary widely. hunger for information. Because of the lack of unity and organiza- One of the responses to that hunger is the tion, bound proceedings volumes cannot be increasing tendency to publish conference indexed as books. To do so would be to proceedings in bound form. This tendency render most of the material irretrievable. has been disparaged, I think, with only par- They should be indexed, if at all, on a tial justification, by many who complain that paper-by-paper basis. The decision of the binding tends to imply a lasting value whether or not to index deeply-at a cost not necessarily reflected in the quality of the that can easily run into the thousands of papers. While this is undoubtedly true, I dollars-can be made rationally only if one don't consider that it is an entirely valid ar- is aware of the quality of the review to gument against such publication. Were such which the papers have been subjected. Un- publication not desired by the information- fortunately, a non-subject specialist cannot consuming public, it would not be eco- easily determine this, and unless he can, all nomically supportable. The fact is that such such collections may be treated similarly. publications proliferate because the demand Either all of them will be deeply indexed, for them is great enough to make them eco- thus wasting money, or none will be deeply nomically feasible and, in many cases, prof- indexed, thus increasing the irretrievability itable. of much valuable information. What is Meeting papers may be published before needed, then, is some means by which the (or at) a meeting or after a meeting. The value of a collection of papers can be esti- former practice permits attendees to familiar- mated within reasonable limits by a non- ize themselves with the content of papers subject specialist. The Director of Technical Meetings Information Service, New Hartford, Nezv York, presented this material at the General Session of Technical Papers at the 36th Special Libraries Association Convention in Philadelphia, [me 7, 1965. NOVEMBER 1965 65 1 Possibilities for Measuring qualified to review all the papers will be Value of Proceedings found in a single geographic location. If it My thesis is that the value of a proceed- is determined that the review is being per- ings volume is an almost direct function formed by a review committee chosen pri- of the attitude, or philosophy, of the sponsor marily for geographical contiguity, I would of the meeting toward the oral paper.4 The question the acceptance of the proceedings task, then, is one of evaluating that attitude as archival literature; if the review commit- for any given meeting. Most sponsors of meet- tee is spread out geographically, this is a ings have general rules for preparing and good indication that the members have been processing papers for presentation at meet- chosen for their technical or scientific com- ings of their society. In addition, many so- petence, and this puts the proceedings in cieties and other organizers of meetings so- line for the archival classification. A certain licit contributed papers for some of their amount of judgment must, of course, be meetings by means of a specific "call for used. For example, if the subject matter of a papers." In these two documents-the rules meeting is sufficiently narrow, the criterion for preparing and processing of papers and breaks down. It is very likely that competent the call for papers--one can often find reviewers for all papers for a meeting on enough information to permit a fair evalua- standards of measurement could be found at tion of the papers. But what specific meas- Boulder. Colorado. or that reviewers for a ures can be used? I consider the most im- meeting on ocean science could be found at portant one is the procedure used to review Woods Hole, Massachusetts, or at La Jolla, papers. This procedure will be given in one California. of the two documents mentioned. The final measure I would apply is that of Procedures for review of papers for meet- reputation of the reviewer. This can be par- ing presentations cover the following spec- tiallv determined bv reference to standard trum : directories such as Amet,icaiz Men of Scievcr or Who's Who itz Erzgiizeeviizg. Unfortu- 1. Review by short (250-word) abstract only nately, neither of these references is as helpful as one might hope. Who's Who in En- 2. Review by long (1,000-word) abstract or gilzeering has criteria for listing that are so summary restrictive that only senior engineers will 3. Review by complete paper with only ac- be found therein. since interest-in meetings cept or reject option seems to be a characteristic of the younger 4. Review by complete paper with provision engineer, few of the names of members of for revision before acceptance committees will be found in it. 5. Complete critical review with written criticism by discussors. Americau iMe,z of Science, on the other hand, lists anyone who can reasonably be con- While the review procedure used is im- sidered -a scientist. Hence. the mere fact of portant, it is not completely definitive. I listing is not a valid criterion for compe- would, in general, use this measure to reject tence. One must see what the man has done from consideration as archival papers re- and judge accordingly; therefore, some viewed by short abstract only, and to accept knowledge of the field is required. as archival papers that undergo complete To sum up the previous discussion: review with written discussion. I consider ACCEPTAS ARCHIVAL: the in-between group to be quite heteroge- neous. Unfortunately, most proceedings vol- 1. Papers that have received critical review umes fall into this intermediate area. To with written criticism by discussors them, one must apply additional measures. 2. Papers that have been reviewed by sum- Those I propose are specificity of review and mary or by complete paper, provided that reputation of the reviewer. the reviewers are technically competent and The coverage of most meetings is suffi- of sufficient standing in their profession. ciently broad so that no one person is quali- REJECTAS NOTARCHIVAL : fied to review all the papers submitted. It is 1. Proceedings reviewed by short abstract also assumed that it is unlikely that people only. SPECIAL LIBRARIES These criteria still leave a large gray area. 2. DE SILVA,Paul. NATO Advanced Institute on The ~roblemof decidin~on the classifica- Books and Nan-Books. Science, vol. 148, April 30, L " 1965, p. 620-1. The term "non-books" is taken from tion of papers reviewed by long abstract and this book review. (I should say non-book review, papers reviewed by complete manuscript, for but it must be clearly understood that it is a re- which the competence and reputation of the view of a non-book, not a non-review of a book.) reviewers is not readily determinable or is Dr. De Silva has some cogent and beautifully not up to the highest standards, is still un- phrased remarks on the subject of bound collections of papers. defined. The decision for classification then 3. ASHBY,E. C. Symposium Papers. Science, vol. becomes more difficult and must be made 145, September 18, 1964, p. 1290-1. More worth- largely on the basis of value judgments. while comment via a book review. A few factors that may be weighed are: 4. BAUM,Harry. Documentation of Technical and Scientific Meetings. Proceedings of the American 1. The closeness of the subject matter to the Documentation Institute Annual Meeting, Phila- interests of the organization served by the li- delphia, Oct. 5-8, 1964. This paper elaborates in some detail on the variation of publication prac- brary or information center tices and their underlying philosophies. 2. The type of paper and the level of treatment MESSAGE FROM LILLIPUT 3. The general attitude toward self-review If there is one thing that irritates me more by authors as reflected in the general rules than the plethora of library organizations, it of the society. is library journals. But one thing at a time. While the use of criteria of the type just Let's take library organization first. In presented does represent a method of ap- the Metropolitan New York area and en- proach to the problems posed by the meet- virons, it is possible to join AD1 and the New York Chapter of ADI; SLA and the ings literature, it is at best only a half-meas- New York Chapter of SLA. If one is an ure. The real answer lies not in finding eager beaver it is even possible to join a methods for bypassing the problems but in "Group" in the New York Chapter SLA. devising means whereby they may be elim- But let us not stop there. Across the murky, inated. I offer two suggestions: 1) a loose- turgid Hudson lies New Jersey. A different state. An excuse for a different organiza- leaf format for proceedings volumes could tion-The New Jersey Chapter of SLA. permit greater choice of what to index and Let's be parochial and join the organization what to leave out, and 2) asking sponsors of our geographic region. But if we live in of meetings to indicate, in the volume itself, New Jersey and work in Manhattan, let's join both. the type of review that papers have under- Broaden your view. There is more to li- gone and the names (preferably on a paper- brarianship than the mere provision of by-paper basis) of the reviewers. This would statistical data to the drone who is responsi- be of great value to the librarian as well as to ble for your remuneration in the industrial the scientist or technologist. However, while environment. Librarianship encompasses the entire area of reader-literature relationship. someone outside the community of librarian- There is poetry, drama, fiction, adult educa- ship can offer suggestions, it is you, the li- tion, the challenge of meeting the threat of brarian, who must apply the pressures needed intellectual censorship. Let's not be bound to bring about a change. As long as you con- by limitations; join ALA. This one step opens an intriguing, mag- tinue to buy these non-books without effec- nificent Pandora's box. One just can't stop tive protest, they will continue to be pub- with ALA! In addition to the parent national lished in their present form. body, just as there is in SLA, there are the provincial possibilities: NYLA, the West- Citations chester Library Association, the New York Library Club (annual trips, charter flights, 1. For example, the Proceedings of the 12th An- and all that). nual Conve&on of the Society of Technical Wrh- One word of caution. Don't try to join ers and Publishers (New York, May 19-22, 1965 ), WSLA-not if you're reading this publica- which was available at the meeting, is an example tion. They have stringent standards. To join of the type of publication that is clearly not in- this group one must be a student in a sec- tended for archival use. The papers were printed ondary school in Westchester County work- in unedited form exactly as submitted by the au- ing in the high school library-for free. thors. The volume contains a table of contents, but One consolation: the dues are reasonable. it is neither indexed nor paginated. B. LITTLE NOVEMBER 1965 Growth of Bound Volume Holdings of Special Libraries Correlated to the Growth of Chemical Literature

ADELAIDE A. DEL FRATE

ow FAST could our library expect to 1. Libraries holding under 2,000 bound H grow? On what factors did its growth volumes in 1953 showed the highest growth depend ? rate: 3.5 fold in the five-year period. As part of the support for our library 2. Libraries holding over 5,000 bound vol- building appropriation request, we made a umes in 1953 grew only 1.7 fold in the five- brief study of the growth of 24 special li- year period. braries, mostly in the petrochemical field, 3. The average growth rate was 2.5 fold in noting the increase in their bound volume the five-year period. holdings over a period of time. We reasoned We concluded that the rate of growth of that one of the primary factors would be the bound volume holdings is a function of the growth of the main contributor itself-the number of volumes held at the start of the chemical literature. We found that the total period. chemical literature grew exponentially during the period under consiheration (1953- Background Data on the Growth of Libraries 1958). A plot of the number of volumes SOURCES: (logarithmic scale) versus the year (arith- Special Libraries Association Directory, 1953 metic scale) yielded a straight -line whose American Library Directory, 1960 slope represented the growth rate of chemical literature. Having established this, it LIBRARIES: was reasonable to assime that each of the Twenty-four libraries comprise the sampling 24 libraries studied showed a similar ex- group. Emphasis was placed on petroleum- ponential growth, though the growth rate petrochemical libraries. No attempt was (slope of line) varied widely. made to omit the "low scorers." Two bases for correlation of the log PERIOD: growth rate for the different libraries were A time span of approximately 1953-early considered: 1) the year of establishment of 1960 is covered in the growth figures. Eleven the library and 2) the number of volumes in of the 24 libraries reported 1957, 1958, and the library in 1953. 1959 figures. No correlation was found between the ITEM: year of establishment of the library and the The figures used are those cited for "bound growth rate. On the other hand, when a volume" figures. plot was made of the log rate of growth for a five year period versus the number of ESTAB- books held at the start of the ~eriod.a clear LIBRARY LISHED line of demarcation was found: API 1920 Celanese 1947 Miss Del Frate war Supervisor of the Tech- Colgate 1938 vzical I?zformation Group at the Research and Dow 1944 Tech?rical Division of Mobil Chemical Com- duPont 1928 pany in Metz~che?~,New Jersey, at the time Ethyl 1943 she wrote this report. In May of this year Esso 1920 she became Librarian at the NASA Elec- Esso 1920 tronics Research Center in Cambridge, Mar- Gen. Aniline 1942 sachusetts. Gen. Petrol. 1919 654 SPECIAL LIBRARIES BOUND ESTAB- VOLUMESGROWTH LIBRARY LIBRARY LISHED 1953-1960 FACTOR Gen. Tire St. Oil N. J. 1948 5000:50000 10 Godfrey L.C. St. Oil 1923 8500:llOOO 1.4 Gulf R&D Sun Oil 1928 5500:llOOO 2 Hercules Houdry Humble Linde Air 10 reported growing more than 3 timesfold Monsanto 9 reported growing 2 to 3 timesfold Phillips 5 reported growing 1.4 to 1.7 timesfold Shell (3 of the 5 libraries using early 1958- Socony 1959 figures are in this group)

After comparing various methods, the library decided to do its own microfilming of dd clippings. The advantages are: economy, material always on hand, ease of operation, speed, can be done any time, and estra microfilm roll for safety. Microfilming Newspaper Clippings ELAINE M. RIKER

s IT MUST to all newspaper libraries, the the minimum. Only one staff member had A hour of decision arrived at the Repub- been with the organization long enough to lic and Gazette. What to do with old clip- be familiar with the background and wise pings? The library could not buy cabinets enough in judgment to weed properly. She and expand its area indefinitely. It had out- was placed in charge of the entire microfilm- grown its quarters twice in less than ten ing procedure. ;ears; in 1961 a wall was knocked out to The first months dragged on with little secure an additional 500 square feet of progress. One company alone had six 4 x 6 space. The problem was compounded by the envelopes one inch thick. We were getting fact that we are in one of the fastest growing off to a slow start and more than a little areas in the country. The average size of the discouraged. Finally the clippings from the Republic ten years ago was 40 pages; today letter "A" were weeded, trimmed, and ready it is 80 pages, with the Sunday edition well for filming. over 100 pages. The Gazette, the evening The problem then was how and by whom paper, has grown at the same rate. The solu- this was to be done. If the clippings were tion, of course, was to microfilm the old sent out of town, it would mean two to three clippings. weeks when there could be a blackout on The first step was to remove from the background for the reporters. Of course, we cabinets the oldest, well-filled envelopes for have the entire paper on film, but this would weeding. Little could be discarded from not take the place of the clipping file, espe- these as they had already been reduced to cially if a big story broke just at deadline

Mrs. Riker presented this pdper to the Newspuper Division at the 56th Special Libraries Association Comention in Philadelphia, lane 8, 1965. She has been Head Librarian at the Republic dnd Gazette, Phoenix, Arizona, since 1959. NOVEMBER 1965 65 5 time. As a test, one box of clippings was eliminated the delay caused by outside film- sent away. The results were not entirely ing. satisfactory as to cost or condition. By doing our own filming we have found There are several local companies doing that on each 100-foot roll of film, there is microfilming so we made the rounds of an average of 75 different subjects. There are them. Here again the results were less than approximately 100 clippings of all sites and desirable. The entire project seemed to be shapes per jacket. Some have as many as stalled. We spent a great deal of time and 110 clippings. Each jacket will hold 24 thought weighing all the methods and visit- inches of film, which equals the clippings ing microfilming establishments. from two 4 x 6 envelopes each one inch When shopping for a reader-printer we thick. discovered the new Recordak portable micro- The envelopes to be filmed were put into filmer. This was the answer to our particular boxes approximately the size of a shoebox. problem. We could do our own microfilming We found that 16 of these boxes were con- and eliminate the disadvantages of other densed into one box of microfilmed jackets. methods. The reporters are happy with the reader- After carefully investigating and evaluat- printer, even the sceptics, and they are able ing the costs and the finished product, the to take hard copies of any stories back to portable microfilmer was purchased. It has their desks. Cost of a reprint has been about many advantages besides economy. The clip- 94. This cost may vary according to locality, ings are never out of our hands. The filming as will all the costs I have quoted. can be done as the weeding proceeds and at Because of the great backlog of old clip- odd moments. It is small and easy to operate. pings we are not yet through the alphabet on It weighs only 24 pounds, which is less than one filming. However, as we catch up, the a typewriter, and can be moved easily. It is filming will be a continuing project for all quick; after the film is exposed it is mailed clippings older than two years. The initial to a Phoenix processor and returned to us work was almost overwhelming, but it has in two days. been a source of great satisfaction to see There is also a safety factor. Two rolls each step evolve and the finished jacket of l6mm film are exposed at the same time. interfiled with the current clippings. Now One is mailed a day later so that we are that the problems have been solved, the protected in case of accident or delay. After work is proceeding rapidly. Our "inner processing, one roll is deposited in the vault space" no longer seems to encompass "outer and the other is cut into strips and inserted space." in 4 x 6 plastic jackets. An index tab is inserted at the top, and the jacket is interfiled with the current clippings. There is a special Future SLA Conventions tool that inserts the film strips into the chan- 1966: Minneapolis, May 29-June 2 nels easily. Radisson Hotel The lowest estimate quoted to have the 1967: New York City, May 28-June 1 microfilming done by a local company Hotel Commodore amounted to $5 for one roll of film, 61/24 1968: Los Angeles, June 2-7 per 4 x 6 jacket, 14 per document (in our Statler-Hilton case, clipping), and 104 for mounting and 1969: Montreal, June 1-5 indexing. This, with the duplicate roll, Queen Elizabeth amounted to a total of $10.76. 1970: Detroit, June 7-11 By doing the filming ourselves the cost Sheraton-Cadillac breaks down to $4.75 per roll of film and 1971 : Seattle, June 6-10 64 per jacket. This eliminates the mounting Olympic Hotel cost of 10$ per jacket and the 14 per clip- 1972: Boston ping. The actual saving per roll of film has 1973: Houston been about $1, but more important has 1974: Cincinnati been the fact that we have complete control 1975 : Hartford over the clippings at all times. We also have 656 SPECIAL LIBRARIES Emphasizes how through systems engineering a fine processing area-a "library kitchen3'-was achieved. Custom-made work surfaces, shelving, catalogs, and circulation desk, plug molding, and careful planning have provided versatility, comfort, and smooth work flow.

Planning the New Library: TRW Systems (formerly TRW Space Technology Laboratories)

MARGARET N. SLOANE

BOUT TWO years ago I stood in the en- me ideas on designs for work flow from the trance of a recently completed corpo- time the groceries were ordered, to their de- rateA library. Rarely had I seen such evidence livery, to putting them away, to planning the of care and planning as had gone into the meals, to preparing the meals, to serving reading and study areas: warm earth tones them, to clearing the table, to washing the in furniture and carpeting, indirect lighting, dishes. When designing a house, we women individual study rooms, all unclassified ma- always give a great deal of thought to our terial arranged and labeled for easy browsing. kitchens, so why don't we librarians give This was at the end of a three-month trek more thought to the processing areas? I spent studying and analyzing new libraries think we do, but it is extremely hard for in preparation for planning our own in a management to see the need for special de- building under construction. Management signing and construction in a processing area. had said to me, "We want the kind of phys- "What's wrong," management says, "with ical equipment and layout that our Technical standard desks, work tables, and shelving? Information Center deserves-go design it." What's wrong with typewriter cords and So here I was after three months and 18 phone cords trailing across the desks or libraries, still looking for something I had hanging from the ceiling? No one sees not found. And I did not find it in this last them-they get the electricity there just as one, either. well as plug molding." But what was I looking for? I was looking "Of course they do," the librarian an- for, but had not found, a library that was swers, "but what about aesthetics? What designed with more in mind than the com- about staff morale ?" fort of the engineers and scientists it served. "Aesthetics! Morale!" counters manage- I was looking for a technical processing area ment. "Good heavens, we're talking about designed specifically for the people "behind dollars, not aesthetics and morale. Morale is the scenesn-people without whose contri- up to you to maintain. We're buying all this butions the library could not hope to succeed new wood shelving, these study tables, these -for a processing area with enough room to card catalogs, this new furniture for the order, receive, and catalog, a processing area reading area, this metal shelving for the with enough room to accomplish the myriad vault, these reader printers-don't talk about functions of circulation. In other words, I aesthetics in an area where people are just looked for a good "library kitchen" to give worhim~and nobody sees them!" Such dis- .- .- cussions have taken place. Mrr. Sloane ir iMnm,yer Although I never found the perfect kitchen, of the Technical Iafoy- I did find an arrangement on which I based matio?? Center. of TRW my concept of design. In what technical li- Syslems. Redozdo Beach, brary, attached to what progressive, success- Califoixia. The acronz- palzying photographr are ful corporation did I find it? In none-I coartery of the corpora- found it in a public library where a progres- tion's photopaphic serv- sive city government had allowed its city li- J. Edmund Watson Los Angeles Whittier brarian to design and build perhaps one of NOVEMBER 1965 the most functional libraries ever built.1 In the past, and I'm chagrined just remember- the cataloging areas I saw my "built-ins": ing some of these conditions under which we attractive work modules affording privacy worked from 1958 to 1964. and ample work space, which resulted in an Is there a standing committee or ad hoc efficient work flow. committee in SLA for standards of design At this point I shall make a digression- and construction in technical processing and what I have to say is to management or areas? For functional design criteria? I don't special librarians or Special Libraries Asso- mean recommended square footage per per- ciation, as the case may be. Why have we son. I mean standards that librarians can allowed the physical layout of our important wave under management's nose. Is it any processing areas to remain in the Middle wonder our support people-our nonpro- Ages? All the advertisements in the library fessionals-our typists-our clerks-without periodicals are for furniture, shelving, cata- whom we could not operate, in some in- logs, book trucks, and equipment in general. stances feel like peons? I believe that, prop- All the photographs advertising these show erly presented and justified, the majority of magnificent libraries-the reading areas, the managements will see the cost effectiveness study areas, the circulation desk. But what in the dollar outlay required to give behind- about the areas housing technical processing the-scenes personnel the most efficient work- -the kitchen? Our books are treated as ing conditions possible. kings; there are special cartons for mailing At the end of the three-month tour, we them, special book trucks for transporting were ready to begin our basic plans and de- them from acquisitions to cataloging, and signs. I must mention here my very important then even more special, beautiful ones for companion on this tour: one of our corporate taking them out to be shelved-beautiful architects whom management had assigned because the patrons will see them. to help in any way he could. He was, of But what about the poor girl who typed course, a specialist in construction, but there the book orders ? Trying to plug in her type- were certain elements of the work flow in writer-down on her hands and knees search- our kind of technical information center ing for that plug underneath her desk, be- with which he had to become familiar. There coming ensnarled in her phone cord or lamp is no great mystery about planning a good cord-bumping her head on the underside work flow, but our facility operates under a of her desk as she tries to rise quickly to an- Department of Defense security clearance, swer the phone as it rings-but it's not her which means our first consideration in struc- phone ringing, so she stumbles over a book tural design and work flow is for the vault truck beside her desk as she rushes to reach the phone that is ringing on the serials order area-the area which houses classified mate- desk. The girl who orders serials is check- rial. Therefore, the corporate architect ap- ing the serials record somewhere far away proached the challenge of work flow in from her desk because there's no room for relation to security requirements, and his the serials record where she works and no questions and observations on the tour were phone near the serials record, because the made with this kind of requirement in mind. only space available for the records was near His contribution, combined with that of the a retaining wall and to put a phone or elec- corporate designer with whom I worked trical outlet there would have meant miles every day for five months, are two of the and miles of conduit and cable, because no primary elements to which the successful one thought a phone or electrical outlet completion of the Technical Information would ever be needed there when the build- Center can be attributed. ing was constructed-such was our setup in Initial consideration for space allocation on my plans was based on the following 1. This is the Public Library of the City of Bur- over-all desired elements : 'bank, California, E. C. Perry, City Librarian. Since my tour in late 1963, several cities in Southern 1. Vault entrance must be as close as pos- California have built outstanding libraries, e.g., sible to the rear entrance so that classified the City of Commerce, Beverly Hills, and River- side. mail could come directly into the vault. (A SPECIAL LIBRARIES A section of the main reading-study area, looking toward the circulation desk. The card catalog island was custom-made, utilizing an unsightly pillar to advantage. The document catalog is on the far side, the book atalog faces the reading room. Growth dlowancc calls for another such card catalog "island" to be built on another problem pillar. vault mtrmcc opcning directly into a pub- processing and circulation areas, there must lic corridor of a building is not desirable.) also be adequate growth allowance for thc 2. Circulation area must be adjacent to the collection of materials as well as for the vault as well as to the processing areas. Yet reading-study areas. This growth allowance the circulation area for "open literature" was planned for a five- to seven-year period, (books and periodicals) must be in an "open based on predicted corporate growth and areaH-not in the vault. equated in direct proportion to such growth. 3. Circulation of classified material and a 10. And certainly not the least nor the great- reading room for this material must be in est but very important-there must be a coat an area adjacent to the main circulation area closet for staff use. (This becomes an impor- for convenience of patrons as well as staff tant item if you've had costumers and/or coat personnel. racks taking up needed floor space. A coat 4. Classified material must move from re- rack is always in the way whenever a heavily ceiving to cataloging to processing without loaded book truck is being moved.) leaving the closed area. 5. No typewriter noise or any of the neces- Obviously a certain square footage had to sary noises of the processing areas or strident be allocated for the planned ranges of shelv- telephone bells must carry into the patron ing for books and periodicals and a certain reading-study areas. amount of square footage for the vault area 6. There must be continuous visual control and for the reading-study areas. I shall not by staff personnel of all electric gates secur- dwell on the formulae for determ~ningthese ing the vault arex2 as many fine articles are available on this 7. The main entrance must be as near as subject. possible to the building lobby, not only for Since we hold in excess of 100,OoO hard the convenience of TRW personnel, but also copies of technical documents"not includ- for the convenience of our staff personnel in ing our 80,000 microfiche) and since over escorting visitors from the lobby. half of this collection is either classified or 8. Since I proposed to build in our process- restricted as to dissemination, the placing of ing and circulation areas, there must be ade- the vault entrance was of primary considera- quate growth potential, since there would tion. Also, the space allocated for receiving be no way to "add a desk" when the staff and processing this classified material had to increased. be in an area to which access is controlled. 9. Because of the dollar outlay in the built-in Thus, I began the floor plan by placing the -- vault, utilizing the outside building wall to 2. Plans for placement of the vault doors and the advantage for security purposes. I had budg- slectric control gates were submitted to TRW eted for new metal shelving in three colors Security Department for approval before we corn- deted our design. This procedure should be fol- -yellow for unclassified, green for confiden- owed by anyone building a vault area. Regardless tial, and coral for secret-so I knew this ~f what the architect or librarian might want, 'ertain security regulations must be followed, and 3. At this time we are considering installation ~nlya security department can advise in such of equipment to convert as many as possible of natters. these hard copies to microfilm or microfiche. VOVEMBER 1965 I I SYMBOL CONTROL BATES

-- - I I CORRIDOR

FLOOR PLAN A certain amount of privacy was needed in the processing areas for the supervisors of acquisitions and cataloging. These offices are formed with six-foot high partitions, which are indicated on the plan with heavy lines in the lower left corner. The circulation area is conveniently adjacent to both the vault and the processing area.

SPECIAL LIBRARIE,' A 40-inch return around work surfaces af- A work area in the vault with microfiche fords privacy for cataloging classified doc- reader-printers and space for reading cia+ uments and helps buffer typewriter and sified material in upper left. telephone noise.-

A Variety of Built-in Desks, Shelves, Work Surfaces, and

Storage Area for preparing from books receiving area- Cabinets journals for bindery. Drawers, open shelves, closed Books are received on cabinets, plug molding. Save Space a double width desk. and Provide Good Working Conditions for the Staff

The circulation desk with recessed space on the staff side and a nine-inch overhang on the 40-inch high counter on the patrons' side. Note dictionaries on swivel stands at right, permitting use by both staff and patron. would be a colorful, pleasant place, instead ing, and the manner in which I handled each of the depressing, drab vaults we had had in situation was varied and interestinp." When the past. all reasoning failed, I think my most con- The only logical spot for office space was vincing demonstration went something like a long, narrow area, not the most desirable this: arrangement for an office complex. But this "Okay," I would say to her, "pull open location is considered temporary, and the your center drawer." (The men had no ob- space now utilized for these offices is planned jections-only the women.) as growth allowance and expansion for the "What for?" she would ask. reading-study areas. When this expansion "I want to use your small stapler." occurs, the office complex will be moved She would pull the drawer out about 8 across the hall, directly opposite the rear en- inches, and in the front tray were pper trance to The Center. clips, pens, pencils. Then she would push In planning the design for work surfaces, herself and her chair back, pull the drawer I considered the equipment we had been us- out another 8 inches, revealing order forms, ing for years: standard metal desks and tables scissors, staple remover, stamp pad, stamps that measured 60 inches long, 30 inches -but no stapler. wide, and 30 inches high, with the type- "It's way in the back," she would finally writer extensions at a 27 inch height. To say. "1'11 have to get up and move my chair ensure flexibility for either writing or typing -here, use the one on top of my desk." at any given location in the processing area, "Okay," I would answer, "now get up a standard height for typing and writing was and pull out the drawer." Only then, with essential. Of the 30 inch width, only 24 the drawer extended to its maximum, was it inches were ever really utilized for working, clear that. to save time and energy, she had the remaining 6 inches at the back of the duplicated on top of her desk every item desk or table were wasted space. So-why hidden away in the inconveniently-placed not have a 24 inch wide work surface, with center drdwer. shelves beginning about 14 inches above ? The photographs show that we placed this And was there such a thing as a standard shallow drawer to the side of the sitting work height, one that was comfortable for area in all instances. These drawers also both writing and typing? We experimented. serve as a structural support. We provided We raised and lowered desks throughout the small trays for those who want them; these whole processing area. At the end of a are kept out on the work surfaces for quick month's trial, when no strain was evidenced, access to paper clips, rubber bands, and the I settled on 28 inches high and 24 inches like. wide for all work surfaces, including the Plug molding for all electrical outlets and circulation desk. special apertures to allow telephone cables to I was determined to hare closed storage come up through the work surface relieve us in the processing areas. I remember when we of snarling cords. The plug molding has the were completing the designs, my boss said, capability of adding an outlet at any desired "Okay, you can have your sliding panels all location on the strip, and telephone outlets the way to the ceiling above the shelving. are spotted at frequent intervals to allow for But I'll bet when you open those doors in future instruments. This construction makes one month they will look just like all you it possible to place people in functional women's kitchen cabinets do-stuffed with groupings, instead of being confined to con- junk you never use." And I said, "But of ventionally placed elec-trical and telephone course-that's why we hnw doors on them, outlets in the floor or on a wall. to hide the junk." All four of the electrically controlled gates The panic of the staff at the loss of a giving access to the closed area are operated wide, shallow center drawer, standard in our on direct current instead of alternating cur- 30-inch wide desks, presented a challenge to rent. This means we get only a click when me. When they saw the final perspective the door is released, instead of the incessant drawings and realized they had no center buzzing when AC is used. This may seem a drawer, the reaction was varied and interest- small item, but with the staff traffic in and SPECIAL LIBRARIES out of these gates, the noise of AC operated gates would have been unbearable. Speaking of noise, there are no typewriters at the main circulation desk-only behind the glass pan- eled areas. And telephones in the circulation area use a chime instead of a bell. We have been amazed at the favorable reaction from patrons at the absence of "ringing phones." The other design with which I lived con- currently with that of the processing area was the circulation desk. I wanted a desk at which we could stand or sit and perform the duties necessary to circulation. I started with the 28-inch desk height and 24-inch work surface, combined with the 40-inch standard height for circulation desk counters. Since our circulation records are at present manu- ally controlled, I wanted a recessed area for such messy items as stamp pads and date stamps. (Electricity, not now required, was Continuous visual control is maintained brought in through the floor with the tele- by the staff over control gates to the vault. phone cables. Thus we have the capability for an automated circulation system.) This particular design exercise involved When the facilities department was ready more than living with a 28-inch work height. with cost estimates for the construction of Out of cardboard I constructed the top sec- the built-in areas we had designed, a meeting tion-12 inches which were necessary to was arranged with management. I prepared bring the overall height to 40 inches. I for this by taking a set of one-quarter inch placed this cardboard section on top of a scale plans showing the built-in areas and 28-inch height and pushed it forward, pulled superimposing over all of this the outlines it back, stood at it, sat down at it, reached up of desks, tables, and shelving. It showed while sitting, leaned forward while standing very clearly that if standard 60 x 30 inch -trying to arrive at the proper width for the desks and tables and 12-inch wall high top of the counter. As so many times during shelving were used in the square footage al- this planning stage, the corporate architect located for the built-ins, it would not be pos- made the simple suggestion, "Let's have an sible to obtain the same linear feet of work extension of 9 inches on the front where the surface, shelving, or storage. To obtain this patrons stand." This was the solution. same linear footage would require an addi- Linoleum topping was used on all the tional 750 square feet of space, which would work surfaces; this standardization, in addi- mean reducing drastically the reading-study tion to having all work surfaces 28 inches area. In addition, the cost of these standard high and 24 inches wide, increased the po- desks, tables, and shelving came to within a tential for less costly construction. I was ad- few hundred dollars of the cost of construct- vised, and I certainly agree, that the quality ing the built-ins. It was a graphic presenta- of linoleum we used is far superior for a tion, one that left the decision entirely up to work surface than is Formica. The soft white management. The decision was, I believe, never glares and is easy for the custodial based on the cost effectiveness realized services to keep clean. through our plans to build-in these areas. Finally, I began to see all of my "desired (Specific details on the linear footage and elements" becoming a reality, even the coat building specifications of the work surfaces, closet, which fitted nicely on the east wall of shelving, and overhead storage cabinets as the vault. It is 24 inches deep to match the well as figures for the growth allowance for 24-inch work surface along the remainder of staff are available from the author upon re- that wall. quest.) NOVEMBER 1965 663 And it was finished. used to bond the linoleum on the work sur- And we moved in. faces has proved too soft (no reflexion on

In spite of the careful planning that had TRW or the subcontractor)., . and chair backs resulted in a beautiful and functional area, and arms have dented this and made rough I spent some restless nights wondering, edges, which are hard on nylon-clad knees. "Would it really work?" I am happy to say Again, the facilities department solved this that it did work, and after a year we are problem by rounding the edges. No more still discovering "hidden wonders" that con- splinters ! tinue to prove our design was right. It is always gratifying to create something There are a few minor changes we would and see that creation prove itself. And in the have made, had we known at the time of case of our new Technical Information Center designing what we have discovered through at TRW Systems, this gratification is all the use. For example, the walls in the processing more meaningful because it is a daily re- areas that receive heavy traffic and heavy minder of the understanding and coopera- "laying on of hands" were difficult to keep tion we had, and continue to have, from clean. The facilities department has repainted management. And so I say, if we did it-so some of these surfaces with an epoxy paint, can you. Surely such understanding and coop- which has solved the problem. Also, the pine eration need not be peculiar to TRW Systems.

VITAL STATISTICS FOR TRW SYSTEMS TECHNICAL INFORMATION CENTER Total square footage 10,520 Offices, 1160; Vault, 2760; Reading-Study, 4200; Processing areas, 2400 Staff : Professional, 11 ; Non-professional 2 1 Employees served 9,340 Services extended to other areas All services extend company-wide Approximate number of daily users (including telephone) 370 Volumes (books, bound serials) 27,000 Periodical subscriptions 650 Technical documents over 100,000 Microfiche 80,000 Microfiche reader-printers, 2 ; Microcard reader, 1 Date of completion March 1964 Planned by librarian and corporate architects-designers

Council on Library Resources Grants A Center for the Coordination of For- fice-type processing that would enable li- eign Manuscript Copying will be estab- braries and individual scholars to make lished in the Manuscript Division of the microfiches from books, periodicals, and Library of Congress with a $75,000 grant. documents. The step and repeat camera The Center, which will also serve as the will permit images to be added to a card secretariat for a national committee on one at a time. the photocopying of foreign manuscript A grant of $3,723 has been made to the and archival material needed by American University of Nevada for an experiment scholars, is expected to be in operation for in the library application of telefacsimile. three and one-half years on an experi- To be completed by January 31, 1966, a mental basis and will have the assistance study will be made of the telephone cir- of an advisory committee. cuit transmission between the University A prototype filmcard camera-processor of Nevada and the University of Califor- will be developed by the Westwood Divi- nia, Davis, libraries. The results should sion of Houston Fearless Corporation with indicate techniques and quality of repro- a $63,000 one-year grant. The device is duction of material transmitted and its ade- expected to fill the need for low-cost of- quacy as a substitute for interlibrary loan. 664 SPECIAL LIBRARIES 1965 FID Congress

INCE 1965 has been designated Interna- social events. Admittedly spotty coverage pro- S tional Cooperation Year, it was a priv- duced the following highlights. ilege for the United States to host for the At the Biomedical Documentation session, first time a Congress of the International Mrs. Margaret Kolb and her associates at Federation of Documentation (FID) in Merck Shar~& Dohme Research Labora- Washington, D. C., October 10-15. The tories reported on their information control Congress climaxed a series of other recent system involving complete duplication of all international documentation meetings on the the company's scientific and technical cor- East Coast, including those of the-Interna- respondence, with files kept in the Informa- tional Association of Agricultural Librarians tion Section. V. E. Giuliano urged the de- and Documentalists, the ICOM (Interna- velopment of mathematical models to show tional Council of Museums) International the ;elationships between collections, users, Committee for Documentation, the Round indexing, and search-logic processes, while Table on International Cooperation for Li- Robert Fairthorne remarked, at the close of brary and Information Services in Latin the same Symposium on the Comparison and ~merica(see report elsewhere in this issue), Evaluation of Transformation Techniques and the 31st Conference of FID, which met and Organizational Structures, that the real before the Congress on October 7-9. Here were caused by human fallibilities the FID Study Committees and officers trans- rather than inadequacies of systems. acted their business and elected W. K. Two papers on abstracting treated the Lowry President for the coming year. problem of overlap of abstracting services During the Congress more than 1,300 in quite different fashions. The one emanat- men and women, of whom 20-25 per cent ing from a study conducted at the American were from outside the United States, milled Institute of Phvsics utilized statistical counts up and down the corridors of the Sheraton- to show overlap, while the Aslib study ex- Park Hotel throughout the six full days of amined sources of references in various rep- scheduled meetings and informal discussions. resentative bibliographies. No solutions were The exhibits attracted considerable interest proposed, although both served to illustrate from both natives and foreigners, and it is a the problem dramatically. Several papers pleasure to report that the Translations Cen- were concerned with thesaurus construction ter and SLA booths were particularly popu- and some examples of usage were included. lar. Many active SLA and AD1 members were One of the most interesting aspects of these in evidence among the crowds and on the pro- papers was the prevalence of incorporating u,grams. while names familiar in non-North "faceting"-or some variant of the classifica- American library and documentation circles tion concept-an idea that appears to be -P. Poindron, B. V. Tell, C. W. Hanson, gaining ground and provides an effective de- W. Pirog, R. Ortiz Aguiar, to mention a vice for thesaurus consistency and quality few-were spotted on badges and on ros- control. trums. Although the majority of the papers Education was given serious and varied were given in English, overheard conversa- attention in two symposia and in one con- tions in Japanese, Polish, French, Spanish, tributed papers session. Shera of Western Hungarian, and German gave the Congress Reserve reviewed the present status of edu- an unmistakable international flavor as did cation and training in documentation, infor- the variety of information centers and docu- mation science, and special librarianship mentation activities discussed. (much as he did on June 11 at SLA's Edu- There were more than 38 events to choose cation Forum), decided that IS is firmly from-2 plenary sessions, 10 symposia (the rooted in librarianship, and reported on a papers from these will be published in a new WRU six-hour team-taught course in proceedings volume), 12 sessions of contrib- "Across the Board" librarianship. uted papers, 2 UDC forums, an SLA meet- Other speakers from Poland, Argentina, ing, 2 AD1 meetings, five tours, and four Canada, and France told of training for doc- NOVEMBER 1965 umentation in their countries. The need for rector of Viniti, told of strength in the librarians to learn "how to listen" in French structured information network in the USSR. was apparent. Rothstein of the University of The final speaker was Col. Andrew Aines, British Columbia saw documentation as a Executive Secretary of COSATI. Moderator specialization within librarianship and felt of the evening was Dr. Luther H. Evans, that library associations should see that the Columbia University, and President of the various continuing courses lead to some- Congress. thing. Donohue, recently at RAND, learned Another topic receiving attention was in- that although library schools have tradition- formation needs. In a symposium chaired by ally emphasized school and public libraries, Leslie Wilson of Aslib, J. C. R. Licklider, they do have the "stuff" with which to train IBM, in a matter-of-fact presentation con- the information scientist. Bohnert described cluded that "software" is lagging behind an introductory course in IS that she teaches "hardware" in all but one area. "The excep- at American University, while Batty of tion is the interface between information Wales boasted of success with an integrated machines and people . . . but . . . there is experimental training model in documenta- now much interest and good prospect for ad- tion-a student-prepared multi-index to Li- vance." (What is interface?) brary Science Abstracts. Martinson, late of Another star was Yale's political scientist, the Institute for Advancement of Medical Harold D. Lasswell, who in a magical presen- Communication, described and defended li- tation, "Policy Problems of a Data-Rich brary technician training, usually two years Civilization," seemed to ask if there is too of college, and the existing market. much information, is it all worth collecting, What several Congress participants de- is there a lack of privacy of information? On scribed as the best session of the FID week the last point, which evoked all kinds of was the SLA Washington, D. C. Chapter- questions, he felt that although alarming, sponsored evening session at the Smithsonian "privacy won't work." There must instead be on documentation activities in six selected a shift to "strategies of insight." It's a tough countries. Leslie Wilson, Aslib, told of ef- job ahead. He concluded that "knowledge is forts in the United Kingdom to provide up- power." to-date library and information services. Eric At the opening plenary session, the out- de Grolier of the Conseil International des going FID President, Burton W. Adkinson, Sciences Sociales (UNESCO) dated the stated that attendees should not expect the French information explosion from 1791. Congress to solve any problems. Rather he Dr. Helmut Arntz, Director of the Deutsch hoped it would help them to identify prob- Dokumentation Gesselschaft, reported close lems more clearly and provide new ideas to and comfortable cooperation in Germany. stimulate them to work on these problems Dr. Kobayashi described operations of the of information transfer. In many respects the Japan Information Centre of Science and Congress fulfilled these two aims. Technology. Dr. A. A. Fonin, Deputy Di- mla and bmw ADI's Education Symposia

ROM SEPTEMBER7-10, 1965, at the in- Also on October 10 AD1 sponsored the Fvitation of the American Documentation final session of the Symposium in Washing- Institute and its President, Dr. Lawrence B. ton, D. C. ADI's responsibility and concern Heilprin, 58 persons with special interest or for education in information science was re- competence assembled in an AD1 Working affirmed by Dr. Heilprin in the opening re- Symposium on Education for Information marks. The session was worthwhile. Science at Airlie House, Warrenton, Vir- It seemed important to some panelists to ginia. They considered the topic in a serious introduce platitudes, however appropriate, in way, both broadly and specifically. (Proceed- their attempt to answer questions asked by ings were available on October 10 and will the morning moderator, Dr. Harold Borko, be reviewed in Special Libraries). ADI's President-Elect: I) What is informa- 666 SPECIAL LIBRARIES tion science and how is it taught? 2) Should The afternoon session was a little of the information science be affiliated with library same, yet different. Dr. Fred Goodman, an schools, with another school, or be an inde- education professor at the University of pendent curriculum? 3) Should IS be taught Michigan, introduced the first speaker, phi- at the masters or doctoral level? 4) What losopher Mark Belth, Queens College, who will happen to graduates of IS programs ? set the theme. He wondered whether there is Barnett of RCA believed in a good back- a need to identify this undertaking as a sci- ground in bibliography; Childer, Philco, ence (or did he state it positively?), is it a wondered how much IS might be introduced discipline of its own or interdisciplinary, and in high school (Just because it's new doesn't when is a science present? To qualify, infor- make it graduate!) ; Rees of Western Re- mation must have both a theory and a mode serve made a point by asking if the objec- for developing hypotheses. tive is to train researchers or practitioners. IS The panelist with the most to say was seems to be emerging as a discipline but its Dr. Saul Gorn, University of Pennsylvania, status as a profession (compared to library and he would make IS include almost every- science, which is a profession) is still con- thing. (Reporter's Question: Does the good fused. And is it interdisciplinary or multi- driver need to know how to design, build, disciplinary? Slamecka said it is important or repair the car ?)Koller of the Patent Office to know whether methods, concepts, or skills introduced the conflict between the rational should be taught. His school, Georgia Tech, scientist and the passionate man. Parker of is doing the former. Wasserman was positive Stanford pleaded for a study of the human in saying that IS belongs to library science, "organcy," and Rigby of American Mete- is really a craft, and at his new school, Uni- orological Society defended browsability. But versity of Maryland, they're going to teach before the latter two speakers a star shone all kinds of librarianship under one roof. bright and all lady librarians did too when The audience had its chance at the panel, one of their kind, Pauline Atherton, Ameri- and vice versa. Discipline vs. profession; in- can Institute of Physics, suggested we use a formation science vs. library science; con- bag of tools to get the job done. Earlier cepts vs. skills; research vs. science. There someone had suggested that a bag of tricks wm~'ta whole lot of disagreement, nor would do the job. The retooling seems to be was there anything like agreement. well under way! bmw

The Round Table on International Cooperation for Library and Information Services in Latin America

E KXOW the direction in which Latin Library Development Program has the respon- "W American libraries should go; the prob- sibility of gathering and disseminating infor- lem is to be sure that technical assistance goes mation of benefit to the library movement in in this direction." This informal summing up America, including information on the pro- \vas made by Marietta Daniels Shepard at the gram and activities of organizations that aid end of a three-day meeting in Washington, Latin American libraries. Also, it is important D. C., September 30-October 2. Mrs. Shepard, for the Pan American Union to determine who heads the Library Development Program from librarians themselves what they consider at the Pan American Union, planned and or- to be their common problenls that can or ganized the Round Table of more than 100 should be solved by outside assistance. United States and Latin American partici- The purpose of the Round Table was thus pants (librarians, documentalists, representa- to review present technical and financial as- tives of national and international agencies, sistance given for library and other related foundations, and other interested bodies). The services in Latin America, to explore the needs NOVEMBER 1965 of institutions and the ways to best service basic collections are required. It is as im- them, and to suggest and strengthen methods portant for Latin Americans to acquire educa- of increasing cooperation among libraries and tion in library teaching in other countries as it librarians. Emphasis was placed on the most is to send foreign teachers to Latin Amer-

serious and recurring- problems - requiring in- ica. Library school curricula need to be rein- ternational action or outside assistance. forced and made more flexible with respect to Background papers, which had been pre- local needs. More scholarships should be avail- pared in advance, served as the basis for panel able, not only to library schools but for at- discussions, followed by open discussions, on tendance at professional meetings. There is a four major topics: 1) library organization and great need for library legislation in most Latin administration, 2) selection and acquisition of American countries so that the profession can library materials, 3) professional preparation be given proper recognition. Regional seminars of librarians, and 4) national planning for would help to create better understanding and library services. cooperation in a given geographical area. After two days of discussion of these topics, The subject of national planning-problems small groups were formed to prepare con- that can be attacked by external aid-was clusive statements and recommendations; these covered by Maria Teresa Sanz, Director of were presented to the entire group on the Libraries of the University of Chile. She em- last day. phasized the need for adopting well organized Emma Linares, Librarian of the Instituto plans for library services and for responsible Torcuato di Tella, Buenos Aires, presented organizations to lend their support to prepar- the recommendations in the area of library ing and carrying out national plans. Since organization and administration. Some of these library development in Latin America needs were: to obtain assistance in establishing spe- help in all of its aspects and since such neces- cial libraries; to promote the study and re- sities are beyond the resources available, pref- organization of school and public libraries in erence should be given to projects that are relation to literacy campaigns; to stimulate not isolated but are part of national planning, and promote more international library meet- such as the support of library associations, ings; to promote publication of national bibli- establishment of pilot libraries at various ographies in each of the Latin American coun- levels, book publishing for new literates, crea- tries as well as special bibliographies; and to tion of a dollar fund for credits to aid in ac-

begin-. publication of a Latin American library quiring bibliographic material, and funding for science journal. centralized cataloging and union catalogs, The summary of recommendations concern- buildings for university libraries, and equipment. ing acquisitions was made by Abner Vicentini, Olga Lendvayova, Librarian of the Inter- Director of Libraries at the Universidade de American Institute of Agricultural Sciences, Brasilia. Of great interest to participants was discussed international library cooperation in the suggestion for creating an Inter-American relation to the four major themes of the meet- Institute of Bibliography for the control of ing. She stated that greater concentration of Latin American publications through a central cooperative efforts and financial assistance is agency with regional centers. Other needs required for basic and advanced library train- mentioned were: intensified and broadened use jng, for improving collections, for photocopy- of Unesco book coupons; the increase of trans- Ing equipment and services, and for professional lation programs, especially in the fields of literature in the Spanish language. She reiter- science and technology; the reactivating of the ated the plea for support of national as well United States Book Exchange program for as international associations of librarians and free service to libraries through the Agency suggested that local groups try to develop for International Development or other avail- greater cooperation among themselves. able means; the compilation of lists of current The Pan American Union will publish the government documents; and support of the resolutions of the conference and prepare a work of the Library Development Program. final report on the Round Table. This will in- Maria Luisa Monteiro da Cunha, Director corporate all the working papers for the nieet- of the Central Library, University of Sao ing as well as summarize the various recom- Paulo, summarized needs with regard to pro- mendations and discussions. It should be a fessional education. The training and educa- useful document for those interested in further- tion of special librarians is one of the most ing Latin American librarianship. serious needs to be considered by the profession. There is great necessity for improving MRS. ELAINEA. KIJRTZ Latin American library schools in both number United States Book Exchange and quality, and in the ones that exist, better Washington, D. C. SPECIAL LIBRARIES Hdve You He&. . .

Bureau of Information Sciences at Rutgers Engineers' Information Movie Rutgers University, New Brunswick, New The Engineers Joint Council and the De- Jersey, has recently established a Bureau of partment of Defense have cosponsored a Information Sciences Research as part of ?&minute film, "How to Succeed without the Graduate School of Library Service. It Reinventing the Wheel," or "Engineers Caa will conduct certain teaching and research Still Retrieve Information," which represents activities at the University of Hawaii, where an experimental attempt to stimulate engi- the Bureau's Director, Dr. Ralph Shaw, is neers to evaluate the ways they retrieve and on a two-year leave of absence. The Bureau use technical information. The motion pic- will concern itself with computer science, ture was prepared originally for the nation- library science, operations research, and cy- wide educational TV series, "Science and bernetics. Staff appointments will be made Engineering TV Journal," and is now avail- from the various disciplines and among the able for showing to companies, associ at' lons, several colleges and departments of the Uni- and educational institutions by writing to versity. Also to be called upon are scientists EJC, 345 East 47th Street, New York 10017. and scholars temporarily engaged in study Revision of "American Library Directory" away from their parent organization. Questionnaires have been sent to libraries BDSA Services throughout the United States and Canada to gather information for the 25th edition of The Business and Defense Services Adminis- the Anzericau Library Directory to be pub- tration of the United States Department of lished by R. R. Bowker Company, New Commerce has published a brochure, BSDA York, in 1966. Libraries will receive clip- -How It Works with Busijzess for Bminess, pings of their entries in the current edition describing its services and publications of for revision. Any library not receiving the benefit and interest to the business com- questionnaire by November 15 should re- munity. The program is comprised of do- quest one from Eleanor Steiner-Prag, Editor, mestic industrial and market reporting, ALD, 1180 Avenue of the Americas, New international business, industrial moderniza- York 10036. Those who have received the tion, legislation and regulation, government- form are urged to furnish the information business relations, industrial mobilization, immediately. and government services. Among its publications are Industrial Outlooks, Industry Re- Herman Miller Library Furniture ports, Marketing Information Guide, Over- Herman Miller. Inc.. designersu of commer- seas Business Reports, and Foreign Statisticdl cia1 and home furniture, has recently placed Irzfornzatio?~. on the market some 24 related products

called the Herman Miller Librarv Grouo.I Grant for Standards Meeting The design emphasis is on comfort and con- The American Standards Association re- venience of the user and includes individual ceived a $2,130 grant from the Council on slope-top carrels, table-top dividers, small Library Resources for support of an inter- half-tables and slanted readers' tables with national standardization of library statistics soft vinyl edges, foot rests, and stocking- meeting at Paris in November. Participating run-proof aluminum legs. These legs also will be members of the International Federa- permit one to sit down and stand up without tion of Library Associations, the Interna- knocking knees or shins and have a "raceway" tional Standards Organization, and ASA. for electrical wiring.- All items in the Grou~ The Glossary of Statistical Terms and Defi- are geared to accommodate all kinds of elec- nitions in the Library Stati~ticshandbook, to tronic devices that are fast becoming stand- be published by the American Library As- ard library equipment. Catalogs may be sociation, is expected to be used as a working obtained from the company at Zeeland, paper. Michigan 49464. NOVEMBER 1965 Members in the News 1, 1966, to Dr. Owsei Temkin, Director, WILLIAMS. BUDINGTON, Associate Librar- Institute of the History of Medicine, 1900 ian at The John Crerar Library, Chicago, East Monument Street, Baltimore, Maryland. since 1952, has recently been named Librar- Coming Events ian, succeeding HERMANH. HENKLE,who ASLIBwill hold its annual conference in The was appointed Executive Director of the Li- Hague, Netherlands, September 25-28, 1966. brary. Mr. Budington was President of SLA during 1964-5, and Mr. Henkle in 1945-6. The 32nd conference of the FEDERATION INTERNATIONALE DE DOCUMENTATION JOHN A. HARRISON,former Librarian of (FID), will take place in The Hague during Harvard University's Gordon McKay Library September 19-24, 1966. Discussions in proof Engineering and Applied Physics, has gram sessions will center on classification been named Librarian of the new Kline Sci- schemes and research, machine techniques ence Library at Yale University. and systems, terminology and lexicography. MARGARETE. HUGHESwas appointed Head The Hague will also be host city to the IN- Librarian at the University of Oregon Medi- TERNATIONAL FEDERATIONOF LIBRARYAS- cal School, Portland. She has served on the SOCIATIONS (IFLA) from September 11-16, library staff since 1937. 1966. A joint meeting of FID and IFLA of- GEORGEI. LEWICKY,Assistant Project Di- ficers will be held on September 19. rector at Library/USA at the New York Strengthening the Scientist's Communicative World's Fair since January 1964, has been Skills is the subject of a panel discussion at appointed Administrative Assistant for In- the forthcoming SOCIETY OF TECHNICAL dexing Services for The H. W. Wilson Com- WRITERSAND PUBLISHERSmeeting on De- pany, New York. cember 30, held during the American As- JAMESI. SOULE,President of the Minnesota sociation for the Advancement of Science Chapter and former Director of the Research convention, December 26-31, at the Univer- Library at the Green Giant Company, Le sity of California, Berkeley. Sueur, Minnesota, has accepted the position of Assistant Director of Development and Letter to the Editor Director of Estate Planning, Carleton Col- ELIOTAWARD COOPERATIVELY WON lege, Northfield, Minnesota. I have just finished reading the September issue of Special Librdries and find I have been MRS. CLAIRER. TEDESCO,formerly Chief of credited solely for something which really the A\ iation Medical Library, Federal Avia- belongs to a whole Committee! I wish I were tion Agency, is now Chief, Medical and indeed that good. General Reference Library, Veterans Admin- The Eliot Award of the Medical Library istration Central Office, Washington, D. C. Association was awarded to Dr. Paul Sana- zaro of the Association of American Medical History of Medicine Article Award Colleges for his work as Chairman of the AAMC/MLA Committee, which wrote the Sponsored by the American Association for Guidelines for Medical School Libraries, form- the History of Medicine and the Medical ing Part 1 of the January 1965 Journal of Library Association, the Hafner Publishing Medicdl Education. The members of the Com- Company will offer an award of $200 an- mittee, besides myself, were Ralph Esterquest nually for a meritorious article on the history of Harvard University Medical School, of medicine dealing with a single individual Thomas P. Fleming of Columbia University who has made a contribution of historical Medical School, Mrs. Bernice Hetzner of the interest. The article must have originally University of Nebraska Medical School; while Dr. David Kronick, now at the National Li- been published in English during the previ- brary of Medicine, was editor. The credit ous calendar year, and the prize will be goes primarily to Dr. Sanazaro, of course, but withheld if the judges feel that no article then equally to all the others mentioned. is worthy of the honor. In 1966 the presenta- ESTELLEBRODMAN, Ph.D. tion will be made at the meeting of the Librarian and Professor of Medical History AAHM. Nominations for articles published Washington University School of Medicine in 1965 should be submitted before March St. Louis, Missouri SPECIAL LIBRARIES Off the Press. ,

Book Reviews journal articles or conference papers. Two are modified versions of journal articles or SLAMECKA,V. The Coming Age oJ Informd- conference papers. There is one reprint of a tion Technology, vol. 6. Bethesda, Md.: Docu- report and one summary of another report. mentation, Inc., 1965. 166 p. $5; $2.50 micro- The book is similar in appearance to pre- fiche. vious volumes in the series. The print and il- The title of this book is taken from the first lustrations (tables, graphs, flowcharts, repro- chapter by Dr. Mortimer Taube. In this chap- duction of tab card and machine printout) are ter, Dr. Taube defines information technology easy to read. An index to the volume would as the profession concerned with the design, have been helpful. installation, and operation of information sys- Also included is a record of recent develop- tems. Information technology, sometimes called ments in several areas of information technol- documentation or information science, thus ogy. It is not an overview of the field since it deals with the determination of information deals primarily with the work done at Docu- needs of actual and potential users of infor- mentation Incorporated and IBM and since it mation systems as the prerequisite to systems does not cover all areas of information tech- design and evaluation. Information technology nology. Nevertheless, the authors' contribu- also deals with data processing and transmis- tions to the field are well recognized, and the sion equipment, photographic and other types record of their work as represented in this of reproduction and duplicating equipment book gives an indication of the direction in (the hardware of the information system), which information technology is going. The and with the information services provided: book is too advanced for librarians or admin- abstracting, indexing, translating, literature istrators who have just become interested in searching, and current awareness services. It this field. Whether the intended reader (some- deals, too, with the conventional library serv- one at least moderately well acquainted with ices that form the basis for all information the field) will buy a copy of the book when services. Not all of these topics are (or can be he is likely to have most of the original ar- expected to be) discussed in this slim volume. ticles in his library is a decision that he will Seven out of the 12 chapters treat various have to make. aspects of indexing and cataloging. These are GERALDJAHODA, Professor by Slamecka and Jacoby on the lack of con- Library School, Florida State University sistency of human indexers; by Bradhorst on Tallahassee. Florida corporate authorship of research reports; by Taube on the cross-reference structure of subject authority lists for machine-based indexes; SCHUTZE, Gertrude. Docr~mentatiori Source by Slamecka on the machine compilation and Book. New York: Scarecrow Press, 1965. 554 editing of printed alphabetic subject indexes p. $14.00 (LC 65-13551) (this is a very good description of how the computer can be used in the revision and A guide to the literature of documentation printing of indexes); by Newbaker and Sav- is to be welcomed, especially one that blends age on a keyword-in-context index; by Sla- the best of librarianship with selected items mecka and Zunder on machine-prepared (as from information retrieval and information opposed to machine-based) indexes, by Swid science. Without defining documentation too on the logistics of storing the units of the closely, Gertrude Schutze has gathered to- index on a computer. gether several thousand abstracts of books, Other chapters deal with a systems ap- journal articles, reports, and other materials proach to library mechanization, with a se- with the objective bf emphasizing "the prac- lective dissemination of information system, tical aspects and the state of the art of li- and with an experiment aimed at determining brarianship and documentation." consistency of human judgment of relevance. The bibliography is divided into five princi7 The remaining two chapters by Taube are pal areas: Information Services, Technical characterized as philosophical in nature since Services, Dissemination Services, Utilization their basic message cannot be condensed in a Services, and Special Services. Within thesk few words. sections, sub-headings are provided: plannink The 12 chapters were published between and equipment, personnel administration, pub- 1961 and 1964. Eight chapters are reprints of licity, acquiring information, cataloging, classi- NOVEMBER 1965 fication, subject analysis, indexing for books SLA Authors and periodicals, handling of special materials, CLAPP, Verner W. Profile: Luther H. Evans. document reproduction, weeding, circulation, Library ]ournal, vol. 90, no. 15, September 1, abstracting, periodicals, research reports, bibli- 1965, p. 3384-91. ographic methodology, reference work, litera- GARDNER,John L. The Library as a Partner in ture research, the editorial function, transla- Scientific Creativity. Library Association Record, tions, and storage and retrieval mechanisms. vol. 67, no. 3, March 1965, p. 84-5. In some instances further sub-division is made. GODFREY,Jean 0. Public Libraries in the New Although the subject coverage is broad, the York Metropolitan Area. Library Trendr, July listing is far from complete. The author notes 1965, p. 83-94. that careful selection has "weeded out the JORGENSON,William E. What Are Special Li- elementary 'how-to-do-it' articles" and that brarians Made Of? California Lihl;ariaz. July "only those references offering clear directions 1965, p. 161-71. on technique and know-how were chosen." In ULVELING,Ralph A. Metropolitan Areas Growing view of this statement, it is impossible to de- and Under Stress: The Situation of the Detroit termine whether detected omissions occur by Public Library. Libmrj Trends, July 1965, p. design or oversight. It is moreover difficult to 76-82. account for the selection of certain items and Reprint and Index Available the rejection of others. A lesser work of an The Newsletter on Intellectual Freedom has re- author is in some cases preferred over more printed an article from its September 1965 issue substantial publications of the same author. entitled "What to Do Before the Censor Comes- The lack of emphasis on library automation And After," describing what librarians and citi- is somewhat surprising considering present in- zens can do to maintain freedom to read in their terest in the subject and the increasing amount communities. Copies are $3 per 100; single copies, of practical work being undertaken. As an ten cents. Payment should be sent with the order instance, the volume of the Proceedings of the to the editor of the Newsletter, 48 Arlington Ave- nue, Kensington, California. Also available is a 1963 Airlie Conference, Libmries dnd Az/tomd- two-part 14-year comprehensive index to the tion, is nct listed. Abbreviated treatment is Newsletter. Part one covers 1952-62; part two, similarly given to SDI (Selective Dissemina- in preparation, 1963-65. The complete index costs tion of Information) systems and to KWIC $5, payable with the order and sent to the above (Keyword in Context) indexes, both of which address. Subsequent annual indexes will be in- are of some significance to large numbers of cluded in the subscription price. practising documentalists and librarians. Rochester Union List Although we may quarrel with the selection of some items, the omission of others, the rela- Association members in the Rochester, New tive emphasis given to various subjects and so York, area have just published the Rochester on, this is a most useful compendium. The ab- Ared Union List of Periodical Holdings, a 40- stracts are well written, carefully edited, and page listing containing approximately 3,000 contain much useful information. The volume titles from 14 special libraries and one college will be a valuable tool for special librarians, library. A limited number of copies have been consultants, library school students, and others printed, and checks for $12.50 made payable interested in documentation. to Rochester Area Union List should be sent to Wilma Kujawaki, Treasurer, 67 Tyler ALANM. REES,Assistant Director for Research Street, Rochester, New York 14621. Center for Documentation and Communication Research Brochures Describe ALA Membership Western Reserve University The American Library Association has recently Cleveland. Ohio revised and updated 18 descriptive brochures concerning general and Division ALA membership. Texas Special Libraries Directory Single copies or quantities of any of the brochures may be obtained free of charge by interested in- The summer 1965 issue of Texas Librdries, dividuals and libraries by writing to Membership published by the Texas State Library, contains Promotion, ALA, 50 East Huron Street, Chicago, a directory of special libraries in Texas. The Illinois 60611. libraries are listed alphabetically by city, and there is a library index and an index to per- New Owner for British Journal sonnel. The directory will be sent free of Technical Book Review, formerly owned by charge to interested persons throughout the Directory Publications Ltd., London, has re- United States by writing to the Editor, Texds cently been sold to TBR publications, 113-14 Libraries, Texas State Library, Drawer DD Fleet Street, London, E.C. 4, to whom corres- -Capitol Station, Austin, Texas 78711. pondence and inquires should be sent. SPECIAL LIBRARIES RECENT REFERENCES Brings the third edition of Americatz Library Laws up to date with federal and state laws Prepared by JOHN R. SHEPLEY added, amended, or repealed between January 1, 1963, and December 31, 1964. Subject index. Librarianship LIBRARYOF CONGRESS.Annual Report of the Li- brarian of Congress for the Fical Year Ending COLLEGESOF TECHNOLOGYAND FURTHEREDU- June 30, 1964. Washington. D. C.: 1965. XI, CATION SUB-SECTIONOF THE LIBRARYASSOCIA- 171 p. $2.25. (L. C. 6-6273) (Free to libraries TION, comps. College Libraries: Recommended from Publications Unit, Library of Congress; other- Standards of Library Prouisiun in Colleges of Tech- wise available from Government Printing Office.) nology and other establishrnents of further educa- L. Quincy Mumford's tenth report since taking tion. London: The Library Association, Chaucer office as Librarian of Congress in 1954 reviews House, Malet Place, 1965. 24 p. pap. $1 (756 to not only fiscal 1964 but the past ten years as well. Library Association members). Supersedes Standards for Library Seruice in LOWY, George. A Seurchev's Alanual. Hamden, Colleges of Technology, first published in 1957 Conn.: Shoe String Press, 1965. xii, 104 p. $5. and re-issued in 1959. Index. (L. C. 65-16218) Purposes, procedures, and tools of library search- DENNIS,Donald D. Simplifying IVork in Small ing. Index. Unjustified margins. Public Libraries (Drexel Library School Series No. 11). Philadelphia: Drexel Institute of Tech- MOREHOUSE,Ward, ed. Foreig~zArea Studie~.and nology, 1965. vi, 80 p. pap. $2.50. (Order from the College Library: Bibliographies, Refererzce Drexel Bookstore, 2nd and Chestnut Sts., Phila- Service, Acquisition Programs. awd Other Actiui- delphia, Pa. 19104.) lies and Services for Undergrnduate Libmrians in A practical manual for effecting economies and African, Asian, Latin American, and Rus-ian increasing efficiency. Part I sets forth a work sim- Studies (Occasional Publication No. 1 ) . Albany, plification program; Part IS reviews day-to-day N. Y.: University of the State of New York, procedures; Part I11 discusses the simplification State Education Department, 1965. vii, 73 p. pap. of finances and statistics. Appendixes cover cata- $1. loging and book preparation costs and include a Selected papers presented at a Conference on library buying guide. Index. Reference Services for Foreign Area Studies, sponsored by the Library Association of the City of IASLIC. Education for librarianship in India New York, Brooklyn College. .4pril 14, 1964. (Special Publication No. 5, Part 11). Calcutta: Index. 1965. vi, 207 p. pap. $5. (Order from Oxford Book & Stationery Co., 17, Park St., Calcutta 16.) ORNE,Jerrold. A Survey of Fncilities for the Sci- Twenty-one papers presented in the Second ences and Social Sciences in Academic Libraries Indian Association of Special Libraries and In- of the United States. Chapel H111: University of formation Centers Seminar, held at Panjab Uni- North Carolina, 1965. 11 p. unbound. Apply. versity, Chandigarh, September-October 1962. A statement of library needs in science and the Summary of proceedings and resolutions adopted. social sciences across the United States, with a tabulation of changes in the past four years. KAULA,P. N., ed. Library Science Today: Ran- gamthan Festschrift, Volume I-Papers Contrib- POOLE,Frazer G., ed. The Library Environment: uted on the 71st Birthday of Dr. S. R. Rangana- Aspects of Interior Plannitzg-Proceedings of the than (12 August 1962). New York: Asia Pub- Library Equipment Institure Conducted at St. lishing House, 1965. 832 p. illus. $30. Louis, Missouri, June 26-27, 1964. Chicago: Amer- Indian and international library specialists and ican Library Association, 1965. 69 p. pap. illus. documentalists celebrate the life and achievements $2. (L. C. 65-24956) of the creator of Colon Classification. The essays Papers, panel discussions, and audience ques- themselves are broken down and classified para- tions cover informal furnishing. lighting. audio graph by paragraph, which would seem to be the facilities, transporting books and people, and ultimate in homage. Index. flooring. KORTENDICK,Rev. James J. The Library in the . Users and Library & Infurmation Service Catholic Theolugical Seminary in the United States (Special Publication No. 5. Part I). Calcutta: (Studies in Library Science No. 3). Washington, 1965. iv, 139 p. pap. $3. (Order from Oxford D. C.: Catholic University of America Press, 1965. Book & Stationery Co., 17, Park St., Calcutta 16.) cii, 353 p. pap. $7.25. (L. C. 65-24301) Same occasion, a more diversified topic. Titles Examines the role of the library in the forma- include "Introduction of Inter-Library Loan Sys- ion of students for the Catholic priesthood, sets tem for Better Information Service," "The Sci- 'orth objectives, and surveys the administrative entist and His Library," "The Reader and the Li- md organizational structure of the seminary librarian," "INSDOC and Small Industrialists," wary. Bibliography. Unjustified margins, no index. "Information Processing for the Nuclear Sci- ADENSON, Alex, ed. American Librury Laws, 3rd entist" . . . 15 papers in all. ~lusproceedings ,d., 1st Supplement, 1963-1964. Chicago: Ameri- and resolutions. an Library Association, 1965. viii, 213 p. $5.50. SCHELLENBERG,T. R. The Mnuagement of Ar- 'L. C. 6425224) chiues (Columbia University Studies in Library Service 60. 14). New York: Columbia University reference work. Carries administrative responsibili- Press, 1965. xvi, 383 p. $13.50. (L. C. 65-14409) ties. Salary $7,000-. For further information write: Principles and techniques of arranging and Loraine Neal, Medical Librarian, The University describing documentary material. Directed pri- of Texas, M. D. Anderson Hospital and Tumor marily to custodians of research materials-archi- Institute, Houston, Texas 77025. AJJ~J~U~Z~Libfarjatz f01 Reference-Shares respon- vists, manuscript curators, and librarians. Selec- sibilities for all activities named above with the tive bibliography; index. exception of administrative duties. For further information write: Loraine Neal, Medical Librarian, SHORES, Louis. Ma& Hopkid Log and Othev The University of Texas, M. D. Anderson Hospi- Essays (selected by John David Marshall). Ham- tal and Tumor Institute, Houston, Texas 77025. den, Conn.: Shoe String Press, 1965. 383 p. $9. (L. C. 65-12144) CHIEF LIBRARIAN-TO develop recently estab- Forty-four articles and essays by the Dean of lished specialized library, capacity 100,000 vol- the Florida State University Library School. umes, for the Nigerian Institute of International Grouped under these headings: "On Books and Affairs, Lagos, Nigeria. The Institute is an inde- Reading," "On Librarianship," "On Reference Li- dependent organisation providing forum for objec- brarianship," "On Reference Sources," "On Li- tive study of international questions and creating brary Education," "On the Unity of Library informed opinion through research, publica- Media." "On the Library's Role in Education." tions, and library facilities. Two-year appointment in the first instance beginning from 1 March, SINCLAIR,Dorothy. Administration of the Small 1966. Qualifications: university and library de- Public Library. Chicago: American Library Associ- grees, with at least five years rxperience as Head ation, 1965. x, 173 p. 95. (L. C. 65-18962) or Senior Librarian; knowledge of African affairs and international relations and the related litera- Handbook designed for the trained but inex- ture; reading knowledge of French and one other perienced administrator. Covers matters of policy foreign language an advantage. Salary: Open. For and everyday details. Bibliographies with each non-Nigerians : passage paid to Lagos and return ; chapter ; index. housing and transport allowances provided. Excel- lent working conditions in ultra-modern head- State Librarj Associations, State School Library AJ- quarters building. Apply: Director-General, NIIA, roci~~tions:Notes on Activities 1964-65. New GPO Box 1727, Lagos. Nigeria; curriculum vitae, York: Grolier, Inc., 1965. 48 p. pap. gratis. six copies. Prepared for distribution during the ALA Con- ference in Detroit, July 1965. Each library as- CHIEF LIBRARIAN-Under general administrative sociation described its activities for the year. direction administer public health library. h4.L.S. and administrative experience. Knowledge of WHEELER,Helen Rippier. The Commurzity Col- public health or allied fields desirable. $7450- lege Library: A Plan for Action. Hamden, Conn.: $9490, dependent upon qualifications. 9-5. five Shoe String Press, 1965. xiv, 170 p. $5. (L. C. day week. Automatic salary increases. Liberal 65-16220) vacation. Send resume Radio City, P.O. Box 749, Background, functions, criteria, current prac- New York City 10019. tice, and future of the community college library program, with case studies and analysis of EDITOR-Creative imaginative person capable of questionnaires. Bibliogrnphy ; index. working without close supervision, to develop projects utilizing microreproduction. Extensive travel, primarily to university campuses, as many of our programs are developed in association with CLASSIFIED ADVERTISING scholarly societies. Recent graduate with science background and library science degree preferred. Positions open and wan:ed--lo cents per line; Write to 2533 Eye Street, N.W., Washington, minimum charge $1 .SO. Other classifieds-75 cents D. C. 20037. a line; 82.25 vinimum. Copy must be received by tenth of month preceding month of publication. HEADCATALOGER-For cataloging department ir academic library. Four other professionals anc POSITIONS OPEN four clericals, plus student assistants. Two pro fessionals engaged exclusively on the changeove. from Dewey Decimal to LC. Approximately 13. ART CATALOGER-Cataloging art objects and op- 500 new books added last year. Duties includt portunity to move into Senior Supervisory posi- cataloging and classification of materials in Eng tion. L.S. degree, background in fine arts, foreign lish and foreign languages, supervision of staf languages required. Liberal benefits. Apply: Jessie and revision of work done by assistants. Experi Morrow, Personnel Supervisor, Metropolitan Mu- ence working with LC classification necessary seum of Art, 82nd Street and Fifth Avenue, New Ph.D. program beginning, which will increas, York 10028. work load. Salary depends on qualifications an< experience. Four weeks vacation, T.I.A.A., hospi ASSOCIATE MEDICALLIBRARIAN~~POI~U~~~~ to talization, life insurance, liberal holiday and sick work with automation. This position shares the leave policy. Excellent cultural opportunities on responsibiIity for selection of articles for "Weekly growing campus in Michigan's largest city. AF List of Articles on Neoplasms" and planning for ply: Director of Libraries, University of Detroi automation of "The List." Development of a lit- 4001 West McNichols Road, Detroit, Michiga erature retrieval project is also planned. Some 48221. SPECIAL LIBRARIE INSURANCELIBRARIAN-For major New England LIBRAR~AN-SECRETARY-SetUp and maintain li- life insurance company. Duties include full re- brary and related services in new research and de- sponsibility for business library of more than velopment laboratory. Typing required. Prefer 15,000 volumes as well as providing research some college training in library science, or equiv- service for company executives. Requires a degree alent experience in library work. Send resume to: in library science. New modern home office Ijuild- J. J. Gensheimer, General Electric Company, ing located in Worcester suburban area, convenient Coshocton, Ohio. to Boston. Finest working conditions, very liberal benefits. Send resume and salary requirements to: NEW YORK CITY-Assistant to Librarian of cul- Mary M. Doyle, State Mutual of America, 440 tural library. Young woman professional. Knowl- Lincoln Street, Worcester, Massachusetts 01605. edge of Spanish essential. Salary open. Good vaca- tions, other benefits. Write Box C 22. LIBRARIAN-N~~~~~to organize and administer a "Special Library" in a large life insurance organ- RESEARCHER-Library Science degree or heavy re- ization in the Fox River Valley. If you're inter- searching experience. No others need apply. Able ested in a challenge and have a Master's Degree in to develop and maintain a collection and perform Library Science, this will interest you ! Here's what other related professional functions. Send resume you'd have an opportunity to do: plan and organ- or apply Newsday, Inc., 550 Stewart Avenue, ize the library; administer total library operation; Garden City, L. I., New York. develop procedures ; recommend library policy ; perform research functions; maintain professional memberships. If you'd like this challenge, send SCIENCELIBRARIAN-(Librarian 11, equivalent to your qualifications and resume in confidence to assistant professor), for 60,000-volume branch Box C 13. serving chemistry, physics, pharmacy, botany, other biosciences. Million-volume library system, young energetic staff. Science and library degrees pre- LIBRARIANASSISTANT-Basic Research Laboratory. ferred; duties arranged to suit background and in- Will be responsible for cataloging, classifying, terests. Salary $9000 negotiable. Write: John L. and indexing scientific material in the physical Glinka, Associate Director, University of Kansas and life sciences. Additional areas of responsibii- Libraries, Lawrence, Kansas 66045. An Equal Op- ity depending on qualifications. Minimum of two portunity Employer. years cataloging experience necessary. Library Sci- ence degree as well as basic courses in physical STRUCTURESWORKSHOP BRANCH-Of the Grad- and/or biological sciences required. Apply by let- uate School of Design Library, Robinson Hall, ter only, sending resumes to J. B. Shaw, Person- Harvard University. Cambridge, Mass., requires nel Manager, Union Carbide Research Institute, reference librarian who has knowledge of con- P.O. Box 278, Tarrytown, New York. struction, building, and architecture. Must write reports and supervise slide and film library as LIBRARIAN-Audio Visual. $9,656-$12,324. ECL well as book collection. Send complete personal (See SR 17 April 1965) requires an outstanding history and references with application. llbrar~anIn the audio visual field. This is a new -. - position requiring a person who can respond to WAYNE STATE UNIVERSITY-Needs three addi- requests for information by obtaining non-print tional catalogers to cope with increased acquisi- material from sources throughout the world. Ap- tions. Fifth year library degree required. Lan- plicants must have an ALA accredited degree and guages desirable. Salary in accordance with appropriate experience. A broad knowledge of qualifications. Also need Medical Library Assistant film and television output is essential. Excellent and Research Assistant, latter to work on systems working conditions and benefits include a 35-hour analysis and automation. Required: aptitude and week and a modern air conditioned building in interest. Good salary scale and liberal fringe ben- the centre of urban Toronto a few yards from efits. Write G. Flint Purdy, Director of Libraries, the University of Toronto campus, the Toronto Wayne State Iiniversity, Detroit 2, Michigan. Public Library and the U. of T. Library School. -. Send resumes to: Chief Librarian, The Toronto Board of Education, 155 College Street, Toronto YORK UNIVERSITY--Requires Librarian-Business ZB, Canada. Graham M. Gore, Director of Edu- Administration to start a library for the faculty of cation; John V. Mills, Chairman. Administrative Studies. Book budget this year, - $25,000. Opportunity to help plan the physical facilities for the library and to recruit staff. An L1~RAR1Ax-Genera~ business. An opportunity for accredited library degree plus experience in a a young, trained librarian seeking to use her com- business library or some background in business plete range of library skills and own initiative in administration required. Minimum salary. $8,000. Chicago office of leading management consulting Apply Mrs. H. 13. Wood, Office of the Director of firm. Full charge of a rapidly expanding library arm of research department. Must be competent to Libraries. York University, Toronto 12. Canada. organize and supervise all phases of library procedure. Complete authority to provide a wide range of services to the professional staff. Collec- POSITIONS WANTED tion to comprise broad spectrum of business literature and reference material plus substantial - non-book materials. Library degree and/or com- INFORMATIONSCIENTIST-And Systems Designer. mensurate demonstrated experience. Send com- Young woman with chemistry background and plete, detailed resume and salary history to Box experience in information center administration C21. desires position with a firm interested in estab- NOVEMBER 1965 lishing or streamlining an effective technical in- V15 #1; VAKC7UM-TECH V12 #5; LE VIDE formation center. Write Box C 20. #lo1 1962; Z FUR ANGEW MATH & MECH V38 #1-2: Z FUR ASTROPHYS V59 #2; Z FUR FLUGWISS V1 Tul-Dec 53: Z FUR PHYS LIBRARIAN-Woman, B.A., M.S. in L.S. Over V181 $5. Please quote unit prices FOB Moffett three years experience public library. Good knowl- Field, California. John W. Pollock, L~brary202-3, edge of French. Seeks responsible position in NASA, Ames Research Center, Moffett Field, West Pakistan, Afghanistan, or the Middle East, California 94306. preferably in school, college, university, or Is- lamic studies library. Would like acquisitions, reference or administration. Available January 1966 or thereafter. Write Box C 16. FOR SALE

SE~~1iY~Privatelibrary low prices, out-of-print WANTED TO BUY US Govt. geol. bulls., Bu. of Mines, Water Supply, Prof. Papers, Info. Circ, Res. Invest.; varlous state univ.: Can. Geol. Surv.: For. List PERIODICALS,duplicates, surplus for cash or ex- supplied. E. D. ~ynton. i12 ~eloit: Berkeley. change. Write for free Library Buying List. Can- Calif. 94708. ner's SL, Boston 20, Massachusetts. TRANSLATIONS-JapanesePatents, 1953 to latest WANTED: ACAD DES SCI PARlS COMP week; extensive partial translations available for REND V235 #8 #21; ACTA PSYCHOL V21 $15-$30; most subjects return air mail; 150,000 #4: IL') AEROTECHATICA V42 #3: AIRPL specifications on file. Cite publication number and PAT DIG v29 #38 #45, v31 #~i.v33 #I, year. Rotha Fullford Leopold & Associates Pty., V34 #8 #21, V35 #10 #42 #44 #46; AMER Ltd., P.O. Box 13, Black Rock, Victoria, Australia. HELICOP SOC J VG #I; AMER J OF MED ELECTRON V1 #l; ANIM BEHAV V11 $1; Cables ROFULE Melbourne. APPL SCI RES. SEC A V12 #4 #5 #6, Vl3 #1 #2 $3. ARCH FOR RATION MECH C AhTAL ~ly-ffl:ARK FOR GEOFYS V4 ff4 #5 f6: MISCELLANEOUS ASTR'OPHKJ vGl #27 vloz #1,"vi08 #3; Vll5 #I; ASTROPHYS ] SUPFL SER V7 #66; AUS J OF APPL SCI V15 #4; AUTOMAT C MAXWELLSCIENTIFIC INTERNATIONAL, INC.- REMOTE CONTROL V21 #1: BIOCHIM ET Has recently released the following bulletins cov- BIOPHYS ACTA PREV V1 '#I-9; BIOL BULL ering back issues of interest to Serial Librarians: V125 #Z; BIOL REV V38 #3; BRIT MED J MSI-MATHEMATICS-510/hS; MSI-EARTH #5270 #5286 #5289 #5291 #5301 #5302-5321; SCIENCES-550/65 ; MSI-GENETICS-618/ BROWN BOVERI REV V51 #10 #11 #12; 65 ; MSI-IEEE TRANSACTIONS (Check List) BULL OF ASTRON INST OF CZECH V15 #4; -621.38/65 ; MSI-CHEMISTRY & CHEMI- ELECTROCHEM SOC ] Vl 11 #2 Pt 2 ; ENGNG CAL TECHNOLOGY-540-660/65. If you wish Vl82 #4731, V194 #5039 #5040, V198 #5138; to receive bulletins which are published regu- FLZGHT MAG V53 #2; GEOL SOC OF JAPAN larly, please contact: Maxwell Scientific Interna- J Vh9 #824-825 #827-828; GT BR STATION tional, Inc., 44-01 21st Street, Long Island City. OFF. GOVT PUBL LIST Tul 61; IG BULL #71; New York 11101. 212-361-79.00. IRE TRANS Antennas & Prop V APl #I #2, V - AP4 83, Biomed Electron V PGME1, Circu~t SENDYOUR BOOK WANTS to our free book-find Theory V CT2 #1, Commun Sys V CSI #I. service. Join the happy band of special libraries Compon Parts V CPll #2 #4, Eng Wr~t& Speech who have discovered our astonishingly successful V EWS7 #3, Ind Electron V PGIE1. Instrum V PGII, Qua1 Control V PGQC1&2. Veh Commun results, courteous promptness, and indefatigability. V PGVCl 2 3; INDEX AERONAUT V14 #4; No book wants? Send for free ball-point pen, any- ING AERONAUT V15 #70 #71; ILLUM EATG way. Martin Gross, Booksellers, I Beekman Street, V59 #1 #3 #4 #6 #7: J OF APP PHYSIOL V16 New York, N. Y. 10038. #I; J OF AVIAT MED V27 #1; J OF CHRO- MATOG V14 #1; J OF ENGNG PSYCWOL V3 #4; J OF GAS CHROMATOGR V1 #9; J OF GEOMAGN C GEOELEC V6 #4. V9 #I SCIENTIFIC #2 #3; J OF METEROL V1 #3 #4, V4 #1 #2, V5 #l-6; J OF MOL SPECTROS V12 #4; 1 OF PETROL V1 #2: MINERAL MAG V33 #256- PERIODICALS 259; MOD METALS V18 #4; NY ACAD OF SCI ANN V93 Art 2; PAPERS IN METEOROL from POLAND S GEOPHYS V12 #1 & 2; PHARMACOL REV Daily press- V16 #4; PHYS LETT V13 #2; PHIL MAG V9 General and special interest publications. #102; PSYCHOL MONOGR V77 #575-577; Ask for our general catalogue. PSYCHOL REC V14 #l; RECH AEROSPA- TIALE #99 #102; ROY SOC OF LONDON. EUROPEAN PUBLISHERS PHIL TRANS V247 #925 #927-930, V249 #958; 1 REPRESENTATIVES. INC. 132 West 43rd Street SOC DE BIOL COMPT REN V157 #1; SOV 1 New York, N. Y. 10036 PHYS-USP V4 #6; TOHOKU UNIV SCI REP US. Representative of RUCH, Warsaw OF RES INST. SER A. PHYS, CHEM C MET I SPECIAL LIBRARIE' STATEMESI' of ownership, management an( !irrlrlation (Act of October 23, 1962; Section 4369 TECHNICAL LIBRARIAN ritle 39, IJnited States Code). 1. Date of filing: October 1, 1963. A leading industrial chemical manufacturer in 2. 'I itle ol publication: Special Libraries. Ohio offers a position for a capable man or :i.Frequc~~rv of ~ssue:hlonthly except May-June and July-August, which are cornbincd ~ssues. woman as head of an excellent technical li- 4. I.ncation of known ofhre of publication: 7: \l?in Street, Brattlcbnro, Windham, Vermont 05302 brary. :,. Location of the headquarters or general bus^ nesa ollices of the publishers: 31 East 10th Strret Sew York, X. Y. 10003. Responsibilities will consist of the full range 6. Nanm and addr-esses of publisher, editor, anc of normal functions, including research and managing editor: Publisher, Special Libmrics Asso [lation, ,'I1 East 10th Street, New York 10003; Editor abstracting. Requirements include preferably a \lary I,. hlliaon, Special Libraries Association, 91 hst 10th Street, New York 10003; Managing Editor B.S. degree with chemical and library training, none. although a B.A. degree with the additional 7. Owner (If owned hy a corporation, its namc and addrrss rnust be stated and also immcdiatel~ training will be considered. Il~c~eunclcrthc names and addresses of stockholder: nwning or holding 1 percent or more of tota atnnunt of stork. If not owncd by ;I corporat~on,the We offer an excellent salary, with company nmmo and addresses of the individual owners mw be given. If owned by a partnership or other unin paid benefit programs, including immediate corprrratrd firm. its narrrc and address, ;IS well a: participation in profit sharing as well as relo- that of each individual must be given.): Special Li- hrarics Association, :$I East 10th Street, hcn York cation assistance. Please send a resume of quali- I lNliJ:$. 8. Known I)ondt~oldcrs. mortgagrrs. and other fications and general salary requirements to sccurlty holder, owning or holding 1 perrcnt or nwre of total amount of bonds, mortgages or otl~cr WI r~rilics:11011e. James W. Johnson !I. I'.~ragral,hs 7 and 8 inrludr, in cases where the storkl~nldrr or security holder appears upon thc Salaried Personnel Department horlk* of the company :la trustrc or in any othe~ fid!~(iary relation, the name 01 tl!c person or corpo- ratlor1 for ahom SIIC~trustee IS acting, also thc EMERY INDUSTRIES, INC. atatrlnents in the tno palagraphs sho~the alfii~nt'a full knonledge and bclicf ;IS to the circ~~rrl\tance~ 4300 Carew Tower and conditions under xhicl~stockhnldtn and secu- rilv holder* aho do not appear upon thr hooks ol Cincinnati, Ohio 45202 the company as trustees, hold stork and sccuritier in a Lapacity other than that of a hona tidc owner. hames and addresacs of indiriduals who are stockholders of a corporation nhirh itself is a st~~ckholderor holder of bonds, mortgages or other sccuritics of the publishing corporation haxe been incl~~rledin paraglaphs 7 and 8 ~hcnthc interrsts of such illdividuals are cquivalcnt to 1 percent or more of lhc total anlollnt of the, stuck or ser urit~rs of the publishing corporation. IU. l'his item mu5t he completed for all publications rxrcpt those which do not carry ad\crtiaing other than the publisher's own and rrhich are PHARMACEUTICAL named in sections 132.231, 139.232, and 112.255. Ihtal \Ianl~;~l(Sections 4355a, 4:3iib, and 4356 of Tillc 99, United States Code). RESEARCH Single .Zvcragc no. issue FOUNDATION copies cach nc;lre\t issue during to preceding 12 filing A challenging new opportunity for an ex- mo~~ths date perienced librarian to supervise the operations of an established 20 000 volume spec~al h. l'otal no. copirs IN inted library serving our bioldgical,. chemical & (net press run) ...... 8,820 !).I00 medical research staff. This pos~t~onInvolves 1%. l'aid cirrtrI;~tion full responsibility for planning and organiza- 1. Sales through dealerr and tion of the library administration of all carriers, street xr~~dors operations, direction'af library staff members and co~~ntersales ...... Ycrrle and literature research functions. 2. Mail s111)scription ...... ,,iOi Total paid rirrulation .... 7,705 A bachelor's degree in biology and chemistry Free distribution (including and several years of academic or industr~al ~amr~lrs)by mail. carrier or- research library experience are required. A other means ...... 70 55 master's degree in library science and ex- E. Total distribution (sum of pertence In the pharmaceutical industry C and 1)) ...... 7,575 7,987 would be highly desirable. F. Ofhre use, left-oxrr. onar- countcd, spoiled aftrr print- Our facilities are in an attractive suburban ing ...... 1,045 1,113 area centrally located between New York G. Total (sun1 of I.. X- 1:- city 'and Philadelphia. \hould equal net press run Send resume to Mr. L. F. Simpkins *horun in A) ...... 8.820 !),I00 I certify that the statements mad? by me abo\e ORTHO are correct and cr~mpletr. PHARMACEUTICAL CORPORATION MARSI.. ALI.ISOS,Editor Route 202 Raritan, New Jersey An Equal Op~ortunityEmDlover LIBRARIAN- ENGINEERING

TECHNICAL INFORMATION SPECIALIST

General Dynamics, Convair Division, located in beautiful San Diego, California, has a lillrar ian senior staff position for a Tech- at CORNING nical Librarian in its modern . . . . .to be responsible for the collection, or- technical library. Kesponsibili- ganization, dissemination and control of tech- ties include document acquisi- nical information from published literature. tions and control with emphasis Clientele includes several hundred scientists and engineers working in materials research on NASA and DOD informa- and development. Position requires the intro- tion services. Minimum reduction of EDP methods for classifying, storing quirements for this position and retrieving technical information. Consider- are a degree in library science able interaotion with scientificstaff is expected. and experience in a technical For the person with a bachelor's degree in sci- library. ence or engineering, plus training or experience in technical library work, a career with Send resume at once, includ- Corning offers an exceptionally stimulating and ing salary requirements. to: challenging opportunity. And the rewards are equal to the challenges. R. M. Smith Submit your resume in complete confidence to: Chief of Professional Placement lames L. Knapp and Personnel Director, Administrative Services 551 1 Kearny Villa Road Technical Staff Division San Diego, California 921 12 Corning Glass Works Corning, New York GENERAL CORNING DYNAMICS CONVAIR DIVISION

An Equal Opportunity Employer

SPECIAL LIBRARIES HEAD - Technical lnformation

The position involves management of expanding technical information services covering a library, as well as patent and internal data areas. It requires a good scientific background and solid super- Hundreds of Libraries-big and small-now print visory experience in the field of technical 3 x 5 professional catalog cards and postcards (any information. A knowledge of languages, quantities) with new precision geared stencil printer especially German and Russian, is de- especially designed for Libraryrequirements. Buydi- sirable. rect onFive Year Guarantee. FREE-Write TO- DAYfor description, pictures, and low direct price. This opportunity is in the Research Labo- CARDMASTER, 1920 Sunnyside, Dept. 411, Chicago 40 ratories of Celanese Corporation of America. The location, is a suburban residential area, provides easy access to the cultural and professional advantages SWETS & ZElTLlNGER of New York City just 40 minutes away. Keizersgracht 471 & 487 Please send complete educational and ex- Amsterdam-C. Holland perience details in confidence to Dr. J. W. cogger. Publishers and Library Agents Current Subscriptions Periodicals, Sets, Backfiles, and Separate Volumes. CORP. OF AMERICA American Reprerenfacrve Summit, New Jersey WALTER D. LANTZ An Equal Opportunity Employer 555 WOODSIDE AVE., BERWYN. PA. Suburban Philadelphia Phone: 215-644-4944 I LIBRARIANS "A Great Library Is the Consulting Room for Wise Men." -Dawson Here at the international headquarters of Abbott Laboratories, our modern business and scientific library is considered one of the finest in the country. The eminence of Abbott Laboratories in the pharmaceutical field is due in no small part to our ability to keep abreast of developments in the business and scientific communities. If you have experience in any of the following areas and would like to share in our exciting growth, we invite your inquiry. Positions offer good starting salaries and full fringe benefits. HEAD LIBRARIAN-To direct library services, staff ond operations. B.A. Chemistry or biomedical science-M.L.S. required. 3-5 years industrial library experience. BUSINESS LIBRARIAN-To supervise and develop operations in the Business Informa- tion Services. B.A. Social Sciences or Business: M.A. Library Science. Industrial library experience desirable. INFORMATION SCIENTIST-To evaluate abstract and index scientific information and to prepare literature surveys plus participate in other science information activities. B.S.-Ph.D. in chemistry or biomedical science. lnformation skills and interest. Location is at our international headquarters on the North Shore within an hour's drive of Milwaukee or Chicago's Loop. For frill information contact in complete confidence: N. 1. Kolehma, Professional Employment ABBOTT LABORATORIES a North Chicago, Illinois 60064 An Equal Opportunity Employer

NOVEMBER 1965 Vcxb CONSOLIDATED BOOK SERVICE / Complete composition, press IS CERTAINLY and pamphlet binding facilities, cou- NOT THE LARGEST pled with the knowledge and skill gained through fifty years of experi- BOOK SERVICE ence, can be put to your use-profitably IN THE WORLD. SO WHY BUY FROM US? rt We stand on our heads to make you happy. (When you're not the biggest, you have to.) THE VERMONT .f We can't afford sloppy service or slow follow-ups or unanswered correspondence. PRINTING COMPANY We bill according to your specifications and never cancel an order without your OK! 15% DISCOUNT ON Brattleboro, Vermont MOST TECHNICAL BOOKS Because we can't afford to take you for granted, try us the next time. PRINTERS OF THE OFFICIAL JOURNAL CONSOLIDATED BOOK SERVICE, INC. (NORMAN PERLE, President) OF SPECIAL LIBRARIES ASSOCIATION $02 FIFTH AVENUE NEW YORK, N. Y. 10001 564-2047

Expert Service on MAGAZINE SUBSCRIPTIONS for SPECIAL LIBRARIES

Faxon Librarians' Guide Available on Request

0 LOW COST PERIODICAL AND PAMPHLET FILES For the very best subscription service ALL SIZES SAME PRICE $3.18 per doz. any assortment desired. 4sk about our Till Forbidden Auto- 12 doz. or more, $2.88 per doz. matic Renewal plan. FREE SAMPLE MAGAFILE sent upon request. You will receive it by return mail along with handy size-chart and additional details. NO obligation or sales- man follow-up. F. W. FAXON CO., INC. 515-525 Hyde Park Avenue Boston, Moss. 02131 THE MAGAFILE CO. Cont~naoarService To Libraries Since 1886 P. 0. BOX 3121 ST. LOUIS 30, MO.

SPECIAL LIBRARIEZ "Yes, Miss Pruitt, our Lifetime" Book Jacket Cover is waterproof, but ... it's hardly fashionable! Of course, it wasn't designed On second thought, ,Miss Pruitt. you may to complement milady's rainy day wardrobe. have an idea. Perhaps with a little ribbon.. ." It's intended to protect a book. Against wear.. . Only the Lifetimet Protects Best! worms.. .water! And the combination of tough polyester film and Bro-Dart's exclusive edge Only bysm%d lndustrim reinforcement makes this Plasti-Kleer"" Book Jxket DeDt, 1445A. 56 Earl St,. Newark. x, J, 071 Cover the non-pareil. It is. ~rnequivocably, 1888 S. Sepulvedn Rlvd.. Lo\ Angelcs. Calif. 90025 IN CANADA: Bro-Dart Industries (Canad:%)I ld. the best hook jacket cover available. 510 Kinp St., Wc\t Toronto. Ontario