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WSJ Final Report

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WSJ Final Report Contents Introduction 3 Contingent Pavilions 24 Business Centre 25 Organisational Issues 4 Contingent Receptions 25 Scout Guests 26 History 4 Organisation of Sub Camps 26 EuroJam 5 Sub Camp Team 26 Support from the European Scout Region 6 Sub Camp equipment 27 Promotion and Marketing 7 International Service Team 27 Promotion of EuroJam 7 Role allocation 28 Promotion of 21st World Scout Jamboree 8 IST Training 29 Information and promotional materials 9 Adult Programme 30 Heads of Contingents visits and meetings 10 The Adult Jamboree Friendship Award 30 World Organization of the Scout Movement 11 Adult Camping Area 31 World Scout Bureau Observers 11 Registration System 31 Heads of Contingents Evaluation 11 Check- in 32 21st World Scout Jamboree Who’s who 32 organisation / structure 11 Printed resources 32 Jamboree Core Team (JCT) 12 Behaviour guidelines 33 Jamboree Organising Team (JOT) / Jamboree Delivery Team (JDT) 14 Off Site Team (OST) 14 Programme 34 Ceremonies Cast 14 Programme Development 34 Jamboree Build Team (JBT) 14 Educational Objectives 34 Jamboree Staff Team (JST) 15 Programme Timetable 35 21st World Scout Jamboree Office / Jamboree HQ 16 Ticketing 35 Sponsored Guests 16 Daily Timetable 36 Finances 17 Jamboree Friendship Award 36 Background 17 Sub Camp and Evening Programme 36 Fees 17 World Villages 37 Financial result 18 Global Development 38 Commercial Sponsorship 19 Global Development Village 39 Operation One World account 20 Global Development Boulevard 39 22nd World Scout Jamboree – Sweden 20 GloBus 39 Info Points 39 Contingents 21 Elements 40 Key Dates 21 Trash 40 Planning Timetable 21 Starburst 41 Participation 22 Gilwell Adventure 42 Operation One World 23 Splash! 42 Home Hospitality 24 Faith and Beliefs 43 Support to Contingents 24 21st World Scout Jamboree 27 July to 8 August 2007 Report to the 38th World Scout Conference 1 Faith Community Gatherings / Food 58 Religious Services 44 Sub Camp food supply 58 Vigil 44 Adult Restaurant 59 Listening Ear Service 44 Supermarkets 59 Energise 45 Cafés, snack bars and Scout Food Houses 60 Other Activities 45 Trading 60 Young Correspondents 46 Money 60 Sunrise Day 46 Internet cafés and telephones 61 Brownsea Island 46 Charging of electrical items 61 Ceremonies 46 Post 61 Opening Ceremony and Welcome Party 47 Photographic facilities 61 Sunrise Ceremony 47 Scout Shop 61 Closing Ceremony 48 Adult Bar 61 Jamboree Song 48 Transport 61 Arrivals and Departures 62 Operations / Logistics 49 Communications 62 Sites 49 Special Guests 62 Hylands Park 49 Day Visitors 63 North Weald Airfield 50 Media and PR 63 Gilwell Park 51 Media Centre 64 Alton Water 51 Reporting Team 64 Other sites 51 One Word – Jamboree Newspaper 64 Structures 51 Promise FM - the Jamboree Build and Take Down 52 radio station - 87.7FM 65 Health and Welfare 52 Referenced Documents 65 Event Management Plan 53 First Aid 53 Hub Clinics 54 Camp Medical Centre 54 Police / Stewarding 55 Fire 55 Incident Control Centre (ICC) 55 Services and facilities 56 Water 56 Showers and Toilets 56 Waste water / foul Water 56 Electricity 57 Warehouse 57 Fencing 57 Rubbish and recycling 57 2 21st World Scout Jamboree 27 July to 8 August 2007 Report to the 38th World Scout Conference Introduction The 21st World Scout Jamboree was an amazing experience, made even more special because it took place in 2007 – the Centenary of Scouting. We had the privilege of leading the planning, preparation and organisation of the Jamboree, but there is no doubt in our minds that it was only with the enthusiasm and huge efforts of many others – too numerous to list here – that nearly 30,000 young people had a ‘once in a lifetime’ experience. So from both of us, a huge thank you to everyone else who was involved! However, we do want to specifically mention all the members of Contingent Teams who played an absolutely crucial role in organising the participation from their National Scout Organisations. We know that without the hard work and dedication of those in the Contingent Teams, there would have been no participants and no International Service Team! We are very conscious that not everything was perfect and if we were to do it again (perhaps in another 100 years?), there would be some things that we would want to do differently – after all, this is what learning by doing is all about! Nevertheless, from the evaluations that were received, we know that we got most things right most of the time – of those that submitted a completed evaluation, 85% of all the responses expressed to all of the questions were marked ‘very positive’ or ‘positive’ (35% for very positive and 50% for positive). Please accept our apologies if you were one of the few who were inconvenienced by something that did not work as well as it should have done – whether it was a coach that did not arrive at the intended time or toilets that were not clean when you wanted to use them. It is worth mentioning that the 21st World Scout Jamboree was a very safe event – given the huge numbers of people involved, we are thankful that there were no major outbreaks of sickness, no serious accidents and no fatalities during the Jamboree. We are very grateful to everyone who helped to ensure that the Health and Safety of those at the Jamboree was taken seriously and made a top priority. Finally, we would like to make it clear that the purpose of this report is to record what was done and how it was done and it is therefore primarily a reference document. It is most certainly not intended to be a guide as to how a World Scout Jamboree should be organised, rather it is a guide as to how the 21st World Scout Jamboree was organised. Let’s be grateful that there is not one single model for a Jamboree and that others will have new ideas and find ways to do things differently. We very much hope that you enjoy reading this report. Bill Cockcroft Aidan Jones Jamboree Director Jamboree Manager 21st World Scout Jamboree 27 July to 8 August 2007 Report to the 38th World Scout Conference 3 Organisational Issues The World Organization of the Scout Movement Birkenhead and it was the greatest assembly of (WOSM) has 155 National Scout Organisations as international youth ever seen up to that time. In 1957 members and it is an independent, non-profit the UK hosted the 9th World Scout Jamboree to mark organization at the service of the Scout 50 years of Scouting and the Centenary of its Founder, Movement. Worldwide, Scouting has 28 Lord Baden-Powell. million members. It is estimated that In the autumn of 1994 the then UK Chief Scout, Garth over the last 100 years, 500 million Morrison, convened a small meeting of senior men and women, boys and girls volunteers and professionals working at national level from most of the countries and in TSA and suggested that the UK should consider cultures in the world, have pledged to bidding for the Centenary World Scout Jamboree in live by the Scout Promise and Law. 2007. A proposal to conduct a feasibility study was put The national organisation for Scouting in the UK to the Committee of the Council (TSA’s National (with nearly half a million members) is The Scout Board) – this was agreed and a Feasibility Study Association (TSA) and the 21st World Scout Jamboree Group, chaired by Bill Cockcroft, was formed. was a part of a whole range of activities to celebrate Over two and a half years, the group held a the Centenary of Scouting in 2007. World Scout brainstorming day, visited a large number Jamborees are official events of the WOSM, which of events, met with the organisers of establishes guidelines that a National Scout the Netherlands and Chile World Organisation (NSO) has to follow in the planning and Scout Jamborees and worked with running of a Jamboree. consultants, Ove Arup & Partners. The group considered the programme of the Over 800 volunteers worked on the planning and event, potential locations, organisation and preparation of the Jamboree and although most were management, communication with the public from the UK, conscious efforts were made to involve and the Scout Movement, the financial implications individuals from as many other NSOs as possible. The and the bid process. The Feasibility Study Group volunteer team was led by the Jamboree Director – concluded that it would be feasible to organise and Bill Cockcroft. run a World Scout Jamboree in the UK in 2007 and the The volunteer team were supported by a professional Committee of the Council subsequently agreed to the staff team of more than 20 employees and they group’s request to “turn the dream into a reality”. played a key role in co-ordinating the planning and Following a tender process, TSA appointed Ove Arup & preparation work. The staff team were based at TSA’s Partners to undertake a search throughout the National Headquarters at Gilwell Park, Chingford, whole of the UK to find a suitable site for the London and were headed up by the Jamboree 21st World Scout Jamboree. A set of “Site Manager – Aidan Jones. Guidelines” were drawn up and distributed to over 600 History organisations who it was considered might have suitable land Scouting started 100 years ago in 1907 with an available. More than 60 responses were experimental camp for 20 boys. Today Scouting is a received, 8 sites were identified for more million times bigger and involves girls and boys, detailed consideration and 3 sites were women and men from every origin, religion and subsequently short-listed. After further analysis of the culture and nearly every country in the world! short-listed sites, Hylands Park just outside The first World Scout Jamboree took place in Olympia, Chelmsford was selected as the preferred site for the London in 1920 and it would bear little resemblance 21st World Scout Jamboree.
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