Public Document Pack

LICENSING SUB-COMMITTEE Contact: Jane Creer Committee Secretary Wednesday, 17 April 2019 at 10.00 am Direct : 020-8379-4093 Council Chamber, Civic Centre, Silver Street, Tel: 020-8379-1000 Enfield, EN1 3XA Ext: 4093 E-mail: [email protected] Council website: www.enfield.gov.uk

Councillors : Chris Bond (Chair), Sinan Boztas and Maria Alexandrou

AGENDA – PART 1

1. WELCOME AND APOLOGIES FOR ABSENCE

2. DECLARATION OF INTERESTS

Members are asked to declare any disclosable pecuniary, other pecuniary or non pecuniary interests relating to items on the agenda.

3. A MAN ABOUT A DOG LIMITED (REPORT NO 220) (Pages 1 - 132)

Application for a new premises licence. (Report No.220)

4. MINUTES OF PREVIOUS MEETING (Pages 133 - 140)

To receive and agree the minutes of the meeting held on Wednesday 13 March 2019.

5. EXCLUSION OF THE PRESS AND PUBLIC

If necessary, to consider passing a resolution under Section 100A(4) of the Local Government Act 1972 excluding the press and public from the meeting for any items of business moved to part 2 of the agenda on the grounds that they involve the likely disclosure of exempt information as defined in those paragraphs of Part 1 of Schedule 12A to the Act (as amended by the Local Government (Access to Information) (Variation) Order 2006). (There is no part 2 agenda)

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MUNICIPAL YEAR 2018/19 REPORT NO. 220

Agenda - Part Item COMMITTEE: SUBJECT: Licensing Sub-Committee Application for a new premises licence – A 17 April 2019 Man About A Dog Limited

REPORT OF : PREMISES: Principal Licensing Officer Trent Park, Cockfosters Road, Barnet, EN4 0PS LEGISLATION : Licensing Act 2003 WARD: Cockfosters

1. LICENSING HISTORY:

1.1 Trent Park has held a full premises licence (LN/200600566) since November 2006, by the Council’s Park Department. It authorises regulated entertainment (but no alcohol) between 7am and 11pm daily, both indoor and outdoor. A copy of that premises licence can be found in Annex 1.

1.2 Trent Park has held additional premises licences for large scale events, for example: 1.2.1 51st State Festival – time limited premises licence held by Found Series Limited, followed by Mad Husky Events Ltd, annually since 2015. 1.2.2 Ghana Festival & Mauritian Festival – a long standing event but came to Trent Park for the first time in the summer of 2018, both time limited premises licences.

1.2.3 These premises licence applications were subject to representations, namely local residents rather than Responsible Authorities. The Licensing Sub- Committee granted the licences.

1.3 The most like for like premises licence is the 51st Festival, and last year, premises licence (LN/201800196) permitted:

1.3.1 The premises licence to be time limited for Saturday 4 August 2018.

1.3.2 The maximum capacity at any one time is 14,999.

1.3.3 Hours the premises are open to the public: Saturday 11:00 to 22:30.

1.3.4 Supply of alcohol (on supplies only): Saturday 11:00 to 21:45.

1.3.5 Live music (indoor and outdoor): Saturday 11:00 to 22:00.

1.3.6 Recorded music (indoor and outdoor): Saturday 11:00 to 22:00.

1.3.7 Performance of Dance (indoor and outdoor): Saturday 11:00 to 22:00.

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1.4 A copy of a location map of the premises is attached as Annex 2.

2 THIS APPLICATION:

2.1 On 1 March 2019 an application was made by A Man About A Dog Limited (AMAAD) for a new Premises Licence for Trent Park, Cockfosters Road, EN4 0PS.

2.2 A Man About A Dog Ltd has given the address of 24 – 30 Assembley Passage. Companies House shows the Registered office address as 2nd Floor Northumberland House, 303-306 High Holborn, London, England, WC1V 7JZ.

2.2.1 Also according to Companies House, the current Directors are listed as Alice Favre, William Harold and Paul Sobierajski. 2.2.2 2.2.3 The proposed Designated Premises Supervisor (DPS) is Mr Paul Sobierajski.

2.2.4 The premises licence does NOT seek to be time limited.

2.3 The application seeks:

2.3.1 To operate annually with two event days taking place over one weekend.

2.3.2 The maximum capacity at any one time is 24,999.

2.3.3 Hours the premises are open to the public: Saturday 12:00 to 23:00 and Sunday 12:00 to 22:30.

2.3.4 Supply of alcohol (on supplies only): Saturday 12:00 to 22:15 and Sunday 12:00 to 21:45.

2.3.5 Live music (indoor and outdoor): Saturday 12:00 to 22:30 and Sunday 12:00 to 22:00.

2.3.6 Recorded music (indoor and outdoor): Saturday 12:00 to 22:30 and Sunday 12:00 to 22:00.

2.3.7 Performance of Dance (indoor and outdoor): Saturday 12:00 to 22:30 and Sunday 12:00 to 22:00.

2.3.8 Plays (indoor and outdoor): Saturday 12:00 to 22:30 and Sunday 12:00 to 22:00.

2.3.9 Films (indoor and outdoor): Saturday 12:00 to 22:30 and Sunday 12:00 to 22:00.

2.3.10 Anything else of a similar description (indoor and outdoor): Saturday 12:00 to 22:30 and Sunday 12:00 to 22:00.

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2.4 Each of the Responsible Authorities were consulted in respect of the application.

2.5 A copy of the application is attached as Annex 3.

2.6 A copy of the Site Plan is attached as Annex 4.

2.7 A copy of the Plan is attached as Annex 5.

2.8 The applicant submitted an Operating Schedule Objectives to support the application, and a copy is attached as Annex 6.

2.9 In response to the objections, the applicant has produced the following documents:

2.10 Response to Representations factsheet – attached as Annex 7.

2.11 Stakeholder letter March 2019 – attached as Annex 8. This has previously been circulated to stakeholders and local residents who have objected to the application.

2.12 Noise management plan – attached as Annex 9.

2.13 Traffic management plan - attached as Annex 10.

2.14 Letter from London and Partners - attached as Annex 11.

2.15 Enfield’s Safety Advisory Group (SAG) has produced a report for the Licensing Sub-Committee, with an overview of all the documents relating to the applicant’s Event Management Plan, which is attached as Annex 12.

3 RELEVANT REPRESENTATIONS:

3.1 Other Persons: Representations have been made, against the application, by 25 local residents, resident groups and park groups, and are referred to as IP1 to IP26 (IP18 withdrew). The grounds of representation include the prevention of crime & disorder; the prevention of public nuisance: public safety and the prevention of children from harm.

3.2 Copies of these IP representations are attached in Annex 13.

3.3 The Licensing Authority did not make representations in respect of this application.

3.4 The Metropolitan Police made representations in respect of this application, namely seeking modification of conditions. The applicant has agreed those conditions, and subsequently the representation has been withdrawn.

4 PROPOSED LICENCE CONDITIONS:

4.1 The conditions arising from this application are attached as Annex 14.

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5 RELEVANT LAW, GUIDANCE & POLICIES:

5.1 The paragraphs below are extracted from either: 5.1.1 the Licensing Act 2003 (‘Act’); or 5.1.2 the Guidance issued by the Secretary of State to the Home Office of April 2017 (‘Guid’); or 5.1.3 the London Borough of Enfield’s Licensing Policy Statement of January 2015 (‘Pol’).

General Principles: 5.2 The Licensing Sub-Committee must carry out its functions with a view to promoting the licensing objectives [Act s.4(1)].

5.3 The licensing objectives are: 5.3.1 the prevention of crime and disorder; 5.3.2 public safety; 5.3.3 the prevention of public nuisance; & 5.3.4 the protection of children from harm [Act s.4(2)].

5.4 In carrying out its functions, the Sub-Committee must also have regard to : 5.4.1 the Council’s licensing policy statement; & 5.4.2 guidance issued by the Secretary of State [Act s.4(3)].

Time Limited Licence:

5.5 Licensing authorities should note that a premises licence may be sought for a short, discrete period. [Guid 5.25]

5.6 The procedures for applying for and granting such a licence are identical to those for an unlimited duration premises licence [Guid 5.26].

Significant Events:

5.7 The Council recommends that for significant events, a comprehensive risk assessment is undertaken by premises licence holders to ensure that matters related to the licensing objectives are identified and addressed. [Pol 14.1]

Hours: 5.8 The Sub-Committee decides licensed opening hours as part of the implementation of the licensing policy statement and is best placed to make decisions about appropriate opening hours in their area based on their local knowledge and in consultation with responsible authorities [Guid 10.13].

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5.9 Stricter conditions with regard to licensing hours may be required for licensed premises situated in or immediately adjacent to residential areas to ensure that disturbance to local residents is avoided. This will particularly apply in circumstances where, having regard to the location, size and nature of the premises, it is likely that disturbance will be caused to residents in the vicinity of the premises by concentrations of people leaving, particularly during normal night-time sleeping periods [Pol s.8.4].

Decision:

7.1 As a matter of practice, the Sub-Committee should seek to focus the hearing on the steps considered appropriate to promote the particular licensing objective or objectives that have given rise to the specific representation and avoid straying into undisputed areas [Guid 9.37].

7.2 In determining the application with a view to promoting the licensing objectives in the overall interests of the local community, the Sub-Committee must give appropriate weight to: 7.2.1 the steps that are appropriate to promote the licensing objectives; 7.2.2 the representations (including supporting information) presented by all the parties; 7.2.3 the guidance; and 7.2.4 its own statement of licensing policy [Guid 9.38].

7.3 Having heard all of the representations (from all parties) the Sub-Committee must take such steps as it considers appropriate for the promotion of the licensing objectives. The steps are: 7.3.1 to grant the application subject to the mandatory conditions and such conditions as it considers necessary for the promotion of the licensing objectives; 7.3.2 to exclude from the scope of the licence any of the licensable activities to which the application relates; 7.3.3 to refuse to specify a person in the licence as the premises supervisor; 7.3.4 to reject the application [Act s.18].

Background Papers: None other than any identified within the report.

Contact Officer : Ellie Green on 020 8379 8543

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Annex 2

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Annex 4

Site Plan

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Annex 5 Premises Plan

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MUSIC FESTIVALS Produced by A Man About A Dog Ltd (AMAAD)

Trent Country Park Enfield, EN4 0DZ

OPERATING SCHEDULE Meeting the four licensing Objectives Version 1.3 Produced 13.02.2019

50a Wellington Road, Enfield, Middlesex, EN1 2PG www.slamminevents.com | 020 8363 5566

All information within this document is the sole property of Slammin' Events and is protected by copyright. Not for copying, alteration or reproduction without consent.

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INDEX

1. Event Summary a) Licensee Introduction b) Licensable Activities c) Management d) Planning

2. Licensing Objectives a) Prevention of Crime and Disorder 1. Police 2. Security 3. Alcohol b) Public Safety 1. Entertainment areas 2. Major Incident 3. Medical Provision 4. Fire Safety 5. Ticket control 6. Contractors 7. Catering 8. Cleaning & Sanitary Appliances provisions 9. Smoke Free Venues 10. Crowd Control & Management 11. Traders 12. Communication c) Prevention of Public Nuisance 1. Noise 2. Traffic 3. Community Impact d) Protection of Children from Harm 1. Sale of Alcohol ​

3. Site Plan

4. Risk Assessments

5. Insurance

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1. Event Summary ​ a) Introduction

AMAAD LTD Festival - Trent Park, Enfield AMAAD LTD will produce a music festival to take place within the grounds of Trent Park using the grassed area known as the Arena and the adjacent field ​ ​ north of the carriageway. The arena field has been used for music concerts in the past. The festival event area will be fortified with steel shield, within which the show site will consist of outdoor stages, big top tents, bar marquees, catering units, production areas, generators, poly john units, trackway and tower lights.

The event will employ a reputable security company to oversee all on-site security needs and a reputable medical company for on-site medical provisions. Companies experienced with working at festivals will be employed. AMAAD LTD will employ an experienced traffic management team to oversee this aspect of the event and to provide advance traffic warning notices prior to the event. Other documents included with the final document will include the event safety management plan (ESMP), fire risk assessment (FRA) and a detailed scale site plan. b) Licensable Activities

Bar / Sales of Alcohol 12:00 - 22:15 Regulated Entertainment 12:00 - 22:30

c) Management

The event management team consists of experienced event personnel working from a centrally located control office & production area.

The team consists of the principal designer, principal contractor, safety advisor, fire officer, administrator, security manager and medical manager, all to work from this area from start to finish.

The team's priorities are to oversee safety of the public and to confirm that contractors work safely.

The show employs security, medical, bar, production and site cleaning staff who are responsible for activities within the event area.

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This team liaise with the event managers throughout the event for all requirements and needs, enabling the areas to function satisfactorily to meet health and safety and public health requirements along with keeping in with the event schedules and running times.

The event control office where the ELT meetings will be held is fully functional with full telephone and online communications as well as radio communication with the security, medical, car parking, cleaning, police, and representatives from licencing & Enfield Council.

The event team are fully available to liaise with all agencies throughout the show, with inter-event management discussions at set periods to discuss the event and any alterations or actions that may need to be taken. d) Event Planning

The event is planned to account for the topography of the parks' grounds.

The main points for planning which are taken into account are:

1. Access for emergency services into the park. 2. Emergency access to the public areas on the event site itself. 3. Positioning of medical provisions on the event site. 4. Ticket control & regular head counts on the entry to control permitted numbers. 5. Traffic planning and arrival times for visitor access, contractor and catering arrivals. 6. Layouts for the positioning of bars, catering and trade stands. 7. Traffic planning for egress of visitors to minimise disruption.

A drawing of the event layout is included with this document to clearly show the planned access.

A full construction phase plan and safety file shall be produced for the construction phase of the event.

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2. Licensing Objectives a) Prevention of Crime and Disorder

1. Police The organisers will work with the Metropolitan Police, providing copies of the site plan, the Event Safety Plan and the security deployment schedule, openly discussing the plan at SAG meetings and working together in order to deliver a successful event.

2. Security A reputable provider with experience of large scale festival music events will be employed. The company will provide minimum cover for 1 steward per 100 attendees all over the age of 18 yrs. Training certification will be available if required and a full list of all staff will be available at the event.

Where necessary this event will ensure that SIA qualified staff are deployed.

Radio communications will be used on site for the duration of the event. A security deployment schedule will be produced on a risk assessed basis determined by the on-site needs to specific areas and arenas; it is also calibrated with the times of various events taking place within the event programme.

The security team will monitor the entrance gates to the park and the grounds within the operating event area.

Signage will be placed at the entrances to the event area that search is a condition of entry. Searching will be conducted at the entrance to the event to look for banned and prohibited items.

Security personnel will wear uniforms.

Communication is consistently maintained for the duration of the event with regular meetings between the event and security managements team.

Any notable disturbances will be reported to the police via event control.

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3. Alcohol. There are up to 15 bars positioned within the licensed area. These will run between the hours of 12.00-22.15pm. They will be operated by experienced personnel under the control of a designated premises supervisor. All bar staff will partake in a full briefing before the show commences. Challenge 25 is in operation at all bars. Bars have their own dedicated bar security. No glass is served over the bar. b) Public Safety

1. Musical Entertainment arenas. The musical arenas will have a stage and security manager. The senior site production manager (principal contractor) will oversee the safe construction of the arenas. The safety advisor will oversee site management once open to the public. The stage managers will ensure all timings agreed with the authorities are adhered to and that control is maintained in the stage areas.

Audio engineers working with the contracted noise consultant will maintain sound control in each arena.

All stages will have pit areas placed at the front and security deployed to the front and sides to monitor the crowds and deal with any front of stage issues.

All Stages, temporary structures and equipment installations will be designed and built / installed by suppliers/contractors.

All main contractors will submit safety method statements to the Safety Advisor in respect of their own site activity; these will include details of employees’ and subcontractor’s competencies and training in respect of their ability to operate equipment. All activities on the site relating to the erection and construction of the structures will be monitored by the Site Manager who will ensure that the contractors follow safe working practices.

There will be staggered closure of arenas and bars to create a managed flow of persons leaving the event.

2. Major Incident Major Incident Planning has been taken into account and will be detailed within the event Event Safety Management Plan.

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The plan identifies security management, meeting points and the hand-over to the Police in the event of a major incident. The final ESMP will be produced post the final SAG meeting once the statutory and responsible authorities input has been taken into consideration.

3. Medical Provisions The event employs professional medical cover for the entire duration of the show. The medical team employed will have previous experience of working large attendance indoor and outdoor events.

The medical provider has full communications with the security and the event management team . An incident log will be kept. Guidance for the level of medical cover is taken from the Event Safety Guide. Medical cover will operate from 11.30 through to 23.00 on event days. A full schedule of medical cover will be supplied by the medical team for London NHS Trust approval and will be scored in line with the Event Safety Guide.

4. Fire Safety A fire risk assessment for the site will be produced, providing the venues capacities, exits and egress capacity from the event site.

The assessment will also create a working guide which planning can use, along with requirements for certification from contractors for materials which may be used for the event.

The event will use the services of two qualified firefighters to work shifts throughout the duration of the public attendance. Their role is to confirm fire appliances on the event site are in working order and to place these appliances in specific areas. Their responsibility during the event is the fire response team.

Monitoring of areas is a combined effort between the security teams and fire team personnel.

Full radio communications with the security, fire and medical control are maintained at all times.

5. Ticket control All persons attending will be required to produce either a ticket, QR code on their smartphone or staff pass to gain entry.

All tickets have their own unique code which can only be used once for entry. This is controlled using hand held scanners at the point of entry.

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Scanning staff managers at the main entrance will provide regular data for how many people they have “clicked in” using their computer systems. This data will be relayed on an hourly basis to event control.

6. Contractors All contractors working for the event will abide by the latest CDM regulations and be required to supply risk assessments, method statements, health & safety policies and copies of insurances to the event management teams.

The event management team will manage health and safety at work so that contractors work within the guidelines of the Health and Safety at Work Act, Noise at Work Act and be advised of strobe and laser effects being used.

All certification will be collected by the event management team before the contractors start work at the show; this documentation will be available in the production office at the event.

7. Catering All on site catering will be managed by the catering manager, with all checks such as LPG quantities being made by said person. Food and hygiene certification will be requested for each catering unit and made available to Enfield Council officers. All food traders at the event are registered under the Food Hygiene (England) Regulations 2006.

8. Cleaning and Sanitary appliances provisions The event will be employing cleaning contractors to oversee the continuous cleaning of the event arenas, WCs and the surrounding roadways. The waste will be taken to a centralised skip location, cleared and taken to the local waste management centre.

9. Smoke Free Venues The event will enforce non-smoking environments within the marquee and tent structures used at the show. Signage will be displayed to endorse this policy at all venue entrances and security will be briefed to oversee that the smoking ban is implemented within all the venues used.

10. Crowd Control and Management Crowd control will be overseen by the security teams in conjunction with event control team. CCTV will be installed in specific locations around site. All access gates will be staffed with SIA security to control these points.

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The security teams will avoid overcrowding by constant monitoring of the site throughout the event duration. In the event of on-site disturbances security will provide a quick response team to deal with any unruly visitors, this will be assessed and dealt with on site.

The positioning of trade stands, toilets and marquees, etc will take into account the flow of the audience and aim to avoid congestion at the event between venues.

Fortification of the event will be secured with either Heras fence or Steel Shield and used as shown on the site plan. These will be maintained by Security patrols around the event perimeters.

Gates will be marked with clearly identifiable signage.

11. Traders All traders will be positioned in the locations shown on the main event plan. Checks will be made throughout the event to meet the health and safety requirements and legislations.

12. Communication The event management team, security teams, medical teams, fire teams and area managers will be issued with radios. A list of all key event personnel mobile phone numbers will be held in the production office. All key managers will work from a central office area known as event control. c) Prevention of Public Nuisance

1. Noise The event will employ an independent noise consultancy contractor who has experience providing noise management for music festivals.

A focus will be made on dwellings that may be most affected by the noise generated from the event site, concentrating on the agreed monitoring locations in order to adhere to the license.

The noise from musical arenas at the event will be controlled by sound engineers who will work with the noise management team to maintain compliance with the licensed times for the various entertainment areas.

All amplified noise within the arenas will finish by the agreed time in the license. Noise will be monitored off site at designated locations. 8 Page 50

Please refer to the noise management statement available in the ESMP.

2. Traffic A traffic management plan will be produced for the event. Its two main aims are: ● To reduce the impact of event traffic to local road users, residents and businesses. ● To manage ingress and egress of the events customers safely and efficiently. Where necessary security will be deployed to support the traffic team with crowd management.

3. Community Impact It is the desire of the event to create minimum impact on the residents who live in close vicinity to the park. Through advance communication in the way of leafleting, local residents and businesses will be informed that the event will be taking place. It will show the timings of the event, the area of the park in use & when the infrastructure would be off site by. The production phone number and the noise complaint number (which will be staffed throughout the duration of the show) will be listed. Speed restrictions for site vehicles driving through the park will be in place and monitored. This leaflet will also detail any planned road closures required for egress and what time those closure would be in place. d) Protection of Children from Harm

The event is over 18's only, with this being a condition of entry. Various types of ID are accepted to prove the ticket-holders age, with these being printed on the tickets and visible on the web site. They are also listed in the ticketing section of the event safety plan.

Sale of Alcohol The sale of alcohol at the event site will be closely monitored by the DPS at all outlets. The bar marquees will operate a Challenge 25 at the Bar.

The bars will each have their own manager and will also be closely watched by security.

There will be up to 15 licensed bar areas. These are shown on the site plan.

3. Site Plan The site plan for the event will be included with the documents. This is drawn to scale and details all of the attractions along with the onsite facilities such as

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first aid points,water points, location of fire fighting equipment and public and emergency access routes.

The plan shows the outside compound layouts, the internal plans show the stages and bar positions and exits.

4. Risk Assessment Risk assessments will be collected from all of the contractors and subcontractors that work at this event. These will be filed in the production office and made available to Enfield Council on site.

5. Insurances The event will be insured for £10 million for public and £10 million employers liability insurance.

All contractors will also be required to supply a minimum of £5 million public and £10 million employees insurance.

The content of this document is intended to be of general application, and is indicative where necessary

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Stakeholder Response

Part A

1. About Elrow and Elrow Town

Elrow has been operating in different guises relating to hospitality and entertainment since 1870. The world of Elrow is like no other - trapeze artists soar through rainbows of confetti, bizarre decorations and characters greet at every corner, stilt walkers and performance artists mingle with the crowd as thousands of revellers come together to the sounds of the greatest DJs in the world.

Elrow is a global phenomenon who have established residencies in Ibiza, Madrid, London, New York, Barcelona, Dubai and Amsterdam. 2018 saw its most successful year to-date, with over 2 million people attending 134 shows hosted across 65 cities in 33 international territories.

Elrow Town 2019 will take place in Trent Park on 17th August, with a capacity of 24,999 attendees, and between 1200 – 2230.

2. Opportunities and Engagement

Benefits to Local Area

- Increased business for local restaurants, cafes, hotels and shops - Encouraging a mix of small businesses - We will be making a considerable contribution to the park through the Environmental Levy - There will be employment opportunities for local people - We will be looking to take on work experience placements for the event - There will be a free local resident ticket ballot taking place - The guest list donations from the event are used to support local projects or charities

Cultural Engagement

- Elrow are starting to build a global 'Artist Community' of performers. We are holding auditions in London for people to apply to become an elrow performer. - The festival has exciting nods to Spanish culture and the country's love of colourful daytime festivities, dancing, elaborate art and street theatre - We are launching an initiative called 'Get Involved' which encourages small collectives or individuals to apply to bring their act, venue, or performance to the festival. Successful applications will be given production or financial support to enable them to facilitate their project on site and potentially tour this to other elrow events around the world. - We book local up and coming, and well-established young artists to play alongside our international roster of artists. - We reach out to local young professionals such as set designers, production assistants, film crews and photographers to work with us at the festival.

Open and Representative to a Wide Range of People

- LGBTQ+ collective Little Gay Brother will host a space in the Stage C area - We employ performers from all over the world - most notably Spain, France, Belgium and Germany Page 54

Part B

3. External Infrastructure and communication

A mailing list of local groups and residents has been compiled so that detailed and transparent communications can be sent to those interested in the progress of the event. Notification posters with this information in will also be put in park noticeboards for park users to stay up to date.

A resident letter will be delivered to local properties around 14 days prior to the event or earlier. This will include details of on the day phone numbers and an email address that will be made available for residents to inform the organisers of any possible anti-social behaviour or noise complaints etc, so that we can address any of these issues quickly.

Plans submitted for the event thus far have been agreed by the Enfield Safety Advisory Group and have been developed with input from various other local sources, including the Trent Park Stakeholders Group, TfL, and the Met Police.

With regards to the road closures, all residents will be issued with a letter detailing the times of the closure, and passwords for the manned closures. The manned control points for local roads ensure that they are open for residents to use throughout the day. We have a password system, but also have stewards and security presence to make sure that any residents who may have misplaced the password information are able to access their roads (please see Traffic Management Plan for further details).

There will be a strong security and steward presence external to the venue to facilitate the safe movement of crowds through the public areas from the transport hubs. There will be infrastructure such as toilets and barrier placed at strategic locations external to the event site. This, and the number of external staff, will increase for egress. There is a detailed egress method statement and supporting documents which has been designed by crowd management specialists, as well as TfL, the police, and the Enfield Safety Advisory Group.

4. Egress

- There is an industry-wide average ‘no show’ rate for events of this type, which usually sits between 8-15% of ticket purchasers not turning up on the day. - Despite this being the case, on the request of the Enfield Safety Advisory Group, we have based our egress plan on the full capacity on 25,000 attendees - Accurate recording of egress data and behaviour monitoring from previous events allows for predictive modelling of time lines and flow rates for this event. - Based on previous events, it has been assumed that 70% of the audience will disperse using the underground rail network with the remaining 30% using other means such as walking/taxi etc. - There will be a taxi pick up and drop off area set up on Bramley Road Open Space - All of the egress documentation (such as the Traffic Management Plan), have been developed with input by TfL, the police, and the wider Enfield SAG attendees. - We will be operating a staggered closing system, with each of the three zones in the festival closing at approximately 30 minute intervals. This will stagger the amount of people leaving the event, and will mean that egress will begin around 2100, with the peak time of people leaving the site will be 2200-2230. Page 55

- The main focus of the egress plans will be to manage the movement of people from the venue and through the local area to the rail network or taxi pick up point, whilst causing minimal impact on the community. - The gate widths from the park to Cockfosters Road have been measured and the egress rate takes these into consideration. Where there will be an egress route over the Old Cricket Field there will be additional lighting and barriers. All routes will be staffed with security and stewards. There will be a significant amount of signage to direct customers. - There will be a road closure of Cockfosters Road which will begin at 2000. There will be traffic calming measures in place for the road throughout the day with a well-advertised diversion route. - There is a robust plan that has been developed in consultation with Cockfosters TfL representatives regarding management of attendees into the tube station and managing them safely on to tube trains. This also takes into consideration people exiting the station at Cockfosters. Crowd safety stewards and security personnel will be able manage queues to maintain the safety and comfort of those waiting to gain access to the tube station. - The tube dispersal times have been calculated by TfL based on the service that will be running during the egress timings. - There will be an Uber black-out zone in operation which will lead both taxis and attendees to Bramley Road Open Space. There will be a barriered area where attendees will wait for their Uber taxis. This process will be managed by experienced marshals. Queues for taxis will be effectively managed with a quick through flow of taxis to reduce any build up. - There will also be a black cab taxi rank set up in the same area which will be managed and run by Taxi Marshals London. Both operations will be designed and run in accordance with TfL Ranks.

5. Noise

- We have sought to mitigate any noise escape and have commissioned a full Noise Management Plan (“NMP”) to allow us to manage noise. - The NMP takes into account the council’s noise requirements at specific points around the park, and also nearby landmarks and residential properties. - The Acoustic Company, Joynes Nash, will have roving teams who will monitor noise from the appointed static positions, and also key points that they have noted around the site. They will be on hand should there be any noise complaints on the day and will be roving to monitor at any households having specific issues with noise. Contact details will be provided as part of the pre- event resident communication plan. - The provisions in place as part of the Traffic Management plan include appropriate number and location of stewards to deal with the safe and orderly egress of people from the event, including the management of noise and unruly behavior. (See Pedestrian Management descriptions and Summary.

Should you have any questions, please contact Alice Botham at [email protected]

A Man About A Dog 9th April 2019.

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AMAAD Festival at Trent Park Local Stakeholder Information March 2019

Dear local resident/stakeholder,

Thank you for your interest in the AMAAD Festival planned for Trent Park this year on 17th August 2019. We have attended several Safety Advisory Group meetings, meetings with individual departments in the council including Highways, and organisations such as Transport for London and the Met Police. We have also met with the Trent Park stakeholders several times regarding the event, and the below questions and answers have come from discussions with them.

If you have any further questions or comments then please do not hesitate to get in touch with Alice at [email protected]

1. Site Plan

The site will consist of three stages/areas which will include both open and closed stages, multiple activities and activations, a VIP area, a food village, and bars. There will also be back of house production areas, including staff welfare areas and offices, and there will be a public facing welfare & medical centre. There will be an event control centre, possibly in the Hockey Club or within the event site.

2. Traffic Plans

External Marshalling/Security There will be a significant number of external marshals, stewards, and security for the ingress of the event. This number will increase in preparation for egress, as well as supplementary barrier lines being added to the area, especially within the road closure. We are working on a dot plan for key points where there will be marshals and security. Numbers will be focussed at specific points (pick-up/drop off (PUDO), stations, road closures/manned closures, entrances, areas with high footfall to and from the event, road crossing points, entrance to the park, residences closest to the park along the ingress and egress routes, local businesses etc). A number of portable toilets will be provided along both routes for ingress and egress – these will be at pre-approved locations. We will have signage informing people where the next lot of external toilets are on their routes to and from the event. Behaviour of those attending the event will be monitored during ingress and egress by trained crowd management SIA security staff.

We welcome feedback on specific areas where there have been issues previously. Page 58

Deployment of security personnel, including plans for Snakes Lane and Bramley Road. There will be a manned closure of Snakes Lane – no event attendees (neither pedestrians nor vehicles) will be permitted to go down the road. There will be no access to the event from this side of the park, the only entrance will be via Cockfosters Road. This will be explained in pre-comms in emails and online website and social platforms, and we are working with TfL to have the information stated by tube drivers as they approach Oakwood and Cockfosters. There will be signage at Oakwood, the pick-up and drop-off points, and in other key locations to show where the entrance to the event is. Bramley Road – there will be security and stewards assisting in the movement of people over the traffic lights at Bramley Road and to the pick-up/drop off (PUDO)

Taxi/private hire pick up/drop off (PUDO) There is no public parking provided for the event. This is on all of our communications. This is something that we have in place for all of our events, and we rarely have people driving to the shows. If there is anyone looking to drive, then our stewards will sign post them to local car parks. They will not be permitted to park on residential streets. There will be a pick up/drop off area created at Bramley Road Open Space. There will be communications with Uber, TfL ranks and taxis, and other relevant operators to inform providers where the PUDO location is. There will be a ‘suggested pick up point’ which will mean that those getting Uber taxis will not be able to meet the driver anywhere else but the PUDO. The app will sign post both drivers and customers to the same location. There will also be a black cab rank at the PUDO. We will have sufficient marshals in and around the location to facilitate vehicles and customers finding each other safely and quickly. All of the companies that we are using for traffic management (including taxi services and marshals) are registered and known to TfL, they have worked on a variety of events, many of which are far larger than this one. On Bramley Road open space, we will have a one-way system for vehicles, with trackway put down in the most vulnerable areas. We will have traffic calming methods in place around this area to assist in the movement of traffic throughout ingress and egress.

3. Road Closures Access only road closures (throughout the event day) To prevent attendees parking on streets in close proximity to the event site. Roads to be closed: • Greenoak Place • Coombehurst Close • Bournwell Close • Private road between Bournwell Close and Fairgreen East (private road/not an adopted highway) • Fairgreen East • Chalk Lane • Galva Close (private road / not an adopted highway) • Belmont Close (private road / not an adopted highway) • Heddon Court Avenue • Freston Gardens Page 59

• Leys Gardens • Snakes Lane (private road) • Green Road (at junction with Chase Side)

Egress road closure Cockfosters Road (from 2000) Closure points: - A110 Cat Hill / Belmont Ave - A110 Cat Hill / Heddon Court Ave - A110 Cat Hill / Freston Gardens - Cockfosters Rd / Cat Hill - Cockfosters Rd / Westpole Avenue - Cockfosters Rd / Mount Pleasant (Hard Closure) - Mount Pleasant / Ashurst Road - Cockfosters Rd / Trent Park Entrance (Hard Closure) - Cockfosters Rd / Chalk Lane - Cockfosters Rd / Ferny Hill - Cockfosters Rd / Ridgeway (advanced warning only) - Wespole Ave / A110 - Westpole Ave / Norfolk Rd / Bramley Rd - Wespole Ave / Gloucester Gardens - Wespole Ave / Bramley Rd

Provisions in accordance with road closure - Banned turns to be installed on all adjoining roads along Cockfosters Road within road closure (both west and east). - No entry sign to be covered and restriction lifted on Chalk Lane. Marshals to be in place to manage two-way vehicle movement along single-track lane to maintain access for residents during closure period.

Road Closure Enforcement Traffic management vehicles to be parked at the hard closure points to prevent non- compliance and other key locations; - Trent Park Café Car Park / Monument - Trent Park Entrance (North of entrance on Cockfosters Road) - Chalk Lane (Southern end proximate to Cockfosters Station) - Cockfosters Parade (Northern end at junction with Cockfosters Road) - Cockfosters Road (North of Mount Pleasant junction) - Westpole Avenue (proximate to Norfolk Close/Bramley Road) - Cat Hill Roundabout

Restricted Vehicle Movement – Egress Phase To facilitate safe pedestrian movements within the road closure area on Cockfosters Rd access will need to be restricted for vehicles exiting the following locations: - BP Garage - Cockfosters Station NCP Car Park – it is likely that this car park will be closed all day - Private Car Park – Cockfosters Station – it is likely that this car park will be closed all day Page 60

4. Public Transport

We are expecting a high number of our audience to use Cockfosters station to arrive and leave the event. We are working closely with TfL, the council Highways department and other services to sufficiently prepare for the increased usage of the station on the event day. For ingress we will have marshals inside the station sign-posting attendees to the event. For egress there will be a road closure on Cockfosters Road (as above) and this will mean that we can add barrier lines into the road to provide queuing lanes.

As pedestrians leave through the main gates it is anticipated the large majority will turn left and head towards Cockfosters underground station or the PUDO at Bramley Road Open Space. It has been assumed using data provided by TFL for other events that have taken place at Trent Park we have been advised that 70% of the audience are most likely to disperse using the underground rail network, with the remaining 30% using other means such as walking / taxi / private car / bus etc.

Signage will direct pedestrians into two lanes created with pedestrian barrier on Cockfosters Road heading towards Cockfosters Station. The right-hand lane will be for access to the underground, and the left lane will lead people to the PUDO. This area and the entire route will be marshalled by stewards, who will be further supported by security staff at key points and operating in response teams external to the venue. There will be a number of cross over points along the routes for those attendees in wrong lane / change of mind etc. Access into the lanes from the secondary egress routes will be managed by stewards and security. The PUDO lane will flow uninterrupted through towards the Cat Hill roundabout.

The right-hand lane for the underground station will also act as a queue holding area at peak times to enable the safe management of those waiting to enter the station. Crowd safety stewards will be able to manage queues to maintain the safety and comfort of those waiting to gain access to the tube station. There will be supervisors providing information for those waiting to gain access to the station, so that they understand the estimated wait times from where they are queuing. This level of communication also means that the crowd will be kept informed and therefore are more likely to remain in the queue for the station.

We are awaiting finalised transport contingency from our traffic management providers, and this will be agreed with Enfield SAG. However, contingency will be dependent on the issues that may arise. It may include utilising nearby stations including: - Oakwood (Piccadilly line, 22 mins walk) - Southgate (Piccadilly line, 35 mins walk) - Hadley Wood (every 30 mins to Moorgate in 36 mins, 35 mins walk) - High Barnet Station (Northern Line, 45 minutes walk)

It may also involve a more significant operation if there are major disruptions to the Piccadilly Line that we are aware of for a longer period prior to the event. This may include a Page 61

shuttle bus service to the closest large stations (Finsbury Park and Tottenham Hale are a 30- minute drive from the park). If possible our external staffing levels would be increased, and their positions adjusted accordingly. There will be several bus routes diverted due to the closure of Cockfosters Road, but in the event of a significant disturbance to the London Underground, we would work with TfL busses to identify routes that could be signposted to attendees to assist them in getting to other local transport options. We would anticipate a larger use of private hire vehicles/ taxis/ etc, and therefore would look to increase the staffing levels and general provision at the PUDO. All of these plans would be formed and implemented with the help of TfL and other responsible authorities. Additional contingency scenarios and plans may be added to and are to be covered in an event table top exercise in advance of the event.

5. Risk management and Planning

Risk Assessment As well as adding AMAAD’s experience and expertise to the event, we will be working with Slammin Events to produce the event. They have managed numerous large-scale events in London and the rest of the UK, including: Alexandra Palace fireworks and Kaleidoscope festival, previous elrow festivals, and Hospitality at Finsbury Park. They have over 20 years of experience in producing large scale events.

We work with Sygma Safety as our health and safety consultants prior to the event, during the build and break, and show day. Sygma have worked on Boomtown, Mayor of London’s New Year’s Day parade, Stonehenge Solstice, and Silverstone. They have also worked on previous AMAAD festivals, including elrow and Junction 2. The event will be fully and dynamically risk assessed, and will have a thorough event safety management plan drawn up as part of the documents for it.

We will have a fully operational Event Control for the show day. This will consist of the responsible authorities, security (internal and external), traffic management, health and safety, medics and welfare, as well as other operational members of staff. The lead of the event control will be an ex-police Inspector, with qualifications and experience in crowd safety and management, and a huge amount of experience in music, sporting, political, and cultural event safety management.

Dispersal/Egress: timings and percentages Based on a wide variety of other events, as well as date from the previous two years of this event, we expect a staggered ingress between 1200 – 1800, with the majority of attendees arriving before 1600. With regards to egress we expect to have the following: 20% leave before 2100 (5000) 38% leave before 2130 (9500) 56% leave before 2200 (14000) 86% leave before 2230 (21500) 100% leave before 2315 (25000) Page 62

Entry Issues If there were any issues with opening the event, then we would send around messages on social media to ticket purchasers informing them of any possible delay. We would be aware of any problems with the site in advance of opening, so would barrier around any problem areas, but allow people to access the site. This would mean that there would not be an impact on the external areas of the event. Our contingency planning will include additional ground protection to be laid if necessary. We will also keep our ground protection team on site throughout the build process should we need their help immediately. If for any reason, there were any issues with the door that couldn’t be resolved with ground protection equipment, we would look to move the entrance to allow people to enter the event site. If this meant a delay or additional queues, then we would move security and stewards to the externals of the site to assist with crowd management and keeping the queue moving quickly. We would look to provide welfare support outside the event site if needed, with water and shade being provided if possible and required.

6. Policing Plans As mentioned in our stakeholders meetings, the MET cant commit to exact numbers this far out from the event date. We have had multiple meetings with them to date, and will continue to discuss the event and their involvement in it. We will be working in partnership with the Met police throughout the process, on the event day, and after.

7. Proposed Noise Management Plans

We have a full noise management plan drawn up by Joynes Nash acoustic consultants, who have worked on many different events, including many AMAAD festivals. The NMP takes into account the council’s noise requirements at specific points around the park, and also nearby landmarks and residential properties. Joynes Nash will also be on site during the event day and will have roving teams who will monitor noise from the appointed static positions, and also key points that they have noted around the site. They will be on hand should there be any noise complaints on the day and will be roving to monitor at any households having specific issues with noise. Contact details will be provided as part of the pre-event resident communication plan. Page 63 Annex 9

1. About the Noise Management Strategy

Those responsible for the event have committed to proactively manage noise and Joynes Nash has been appointed to prepare this strategy. Its intention is to support any licensing process, ensure compliance with any relevant permissions and guidance, prevent a Public Nuisance and to ensure that complaints are managed effectively.

This strategy is considered to be a “live document” which will evolve as final preparations are made for the event. Indeed, in its very infancy, it will outline the considerations and provide an overview of monitoring and mitigation options which may be available.

2. Event Outline

Event Dates

August 2019 Live Event 12.00 to 22.30hrs Times

3 Main Areas No of Sound Sites

Electronic Music by renowned DJ’s Music Genre Expected Attendance 25K

Annual London event previously held in the Olympic Park since 2017. Complete with Event History town squares, markets, cafes, bars and so much more, it will again welcome partygoers into a 3600 immersive world of imagination, wonder and surprise.

3. Site Context

Site

Trent Country Park, Cockfosters Road, London

Nature of Area

Being an urban park and there are several mixed land uses which surround the park. To the immediate East of the event site are commercial and residential land uses. To the North are isolated properties whilst to the east and south there are more dense residential areas. To some extent the undulating nature of the landscape and the various features also provide some element of screening of the receptors.

4. Sensitive Receptors Page 64

The principal noise sensitive receptors have been identified as:

Reference Address Direction 1 Cockfosters Road / Chalk Lane SW 2 Cockfosters Road / Fairground East W 3 Cockfosters Road / Coomberhurst Closer NW 4 Fenny Hill Tea Rooms N 5 Hadley Road / Oak Avenue NE 6 Trentwoodside E 7 Bramley Road – Snakes Lane S 8 Rookery Cottages, Trent Park Campus E

Known Restrictions Pertaining to Noise The noise limit at residential properties is 65dB(A) except for monitoring point eight (cottages near the festival arena) with a limit of 72dB(A). Records shall be kept of the times, dates and any issues discovered. These records shall be kept for THREE (3) months after the Event and these records must be made available to all authorised officers of the Council, upon request.

6. Applicable Guidance and Precedents

The approach detailed in this strategy and to be adopted throughout is consistent with such.

Code of Practice for Noise from Concerts (Now Withdrawn) Page 65

Prior to its withdrawal in late 2018, the main guidance for any festival was formerly contained within the Code of Practice for Concerts 1995 and whilst not strictly applicable to all types of events / venues it did offer some guiding principles.

The Chartered Institute of Environmental Health had in in fact suggested that it was be used with caution and we have observed many debates on permitted music noise levels in recent years. It is understood that the replacement guidance is expected to take a more pragmatic approach to the control of noise, to reflect the change in licensing legislation, the support of other research and the apparent need for a risk-based approach to consider required increases in permitted noise levels as venues and music genres change. DEFRA Study NANR 2012 Regarding permitted levels, many areas now present several challenges and indeed there needs to be a careful balance between the needs of the organisers being able to deliver a successful event and the impacts on the local community. The study looked at permitted noise levels in the context of the changing live music offering and concluded that the difference between parks and stadia is irrelevant and therefore supported the relaxation of permitted music noise levels to 75dB. This in fact supported the emerging situation where we had observed a general increase in permitted levels irrespective of the source Licensing Act 2003 In granting a license the Local Authority must be satisfied that you can comply with the four key objectives of the Act, one of these been Public Nuisance. Such is given a statutory meaning in many pieces of legislation. It is, however, not narrowly defined in the Licensing Act 2003 and retains its broad common law meaning.

Average Noise Levels

Receptor Locations Locations 1-7 Location 8

65dB(A),15min

72dB(A),15min

At all times the music noise level within the audience will be controlled and minimised in order to prevent public nuisance. Low Frequency Content Up to 2300 hours music noise levels in 63 or 125Hz octave frequency bands shall not meet exceed 80 and aim to achieve a 70dB target in any 15-min period at 2km and beyond.

It must be noted that noise predictions have several limitations with respect to live sound and whilst providing a relatively accurate indication of noise impact at sensitive Limitations premises, final levels can vary during actual operation of the event. Meteorological conditions such as temperature inversions and wind direction may for example have a significant effect and experience suggests that noise levels may increase by up to 10dB.

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9. Sound System Design and Setup

There is significant variation in the directivity of different sound systems provided by various manufacturers. Therefore, in order to minimise impact, systems will ideally:

• be flown and utilise an array style system to focus the noise into the audience area • minimise horizontal and vertical dispersion to reduce overspill • be a preference for the use of Cardioid (beam steering) to control low frequency • allow for the application of limits on the control desk • allow for central control by an appointed engineer throughout the duration • provision of a visual warning display for engineers regarding permitted levels.

10. Wider Sound Management

Third Party Amplification Equipment No amplification equipment is not brought onto site unless:

1. a) It is for use as part of the licensed entertainment 2. b) It is for use of authorised traders for the sole purpose of providing background music

The event organiser will affect full control over the organisations and traders on site. People / Crowd Noise Whilst there is no formal mechanism for evaluating or controlling crowd noise, consideration will be given to minimising such as critical points such as during arrival and dispersal.

Marshals will marshal and monitor the entrance and egress from the premises including the behaviour of those within the vicinity of the premises. This will help achieve orderly arrival and departure of persons and will reduce the risk of nuisance occurring.

The marshalling of persons arriving at the premises will seek to reduce so far as reasonably practicable, persons queuing outside the premises or in a location likely to disturb residents.

11. Sound Checks / Rehearsals

Technical Checks Permitted Times 08:00 – 20:00hrs Sound technical checks will be required on the days preceding the event. These typically involve limited music content and are generally performed by using pink noise and experience suggests these are unlikely to be to the detriment of local residents. Sound Propagation Tests Permitted Times 08:00 – 20:00hrs Such may be required to determine compliance limits and are largely of limited duration, typically of up to 1hr immediately preceding the live event or the day before. Efforts will be taken to minimise the impact on local residents, but they do require frequent changes in levels and music genre. Should it be possible by the nature of the event, these will be replaced by what is known as soft start where levels are gradually increased from the start. Artist Rehearsals Permitted Times 08:00 – 20:00hrs

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Such are typically required on the day of the event and take place for up to 2hrs.

12. Noise Control Monitoring

The following controls are in place:

Prior to the Live Event • stage manager and sound engineers will be briefed by the consultant on the importance of limiting any off-site disturbance and compliance.

• engineers will be encouraged to leave some “headroom” early in the event to provide a safety margin to allow for some upward movement of levels, should that be necessary to maintain audience satisfaction or permit headline acts. During the Live Event • on-site levels will always reflect audience size and dynamics (for example earlier in the day overall levels may be lower to reflect smaller audience size). • Consultants will remain responsible for proactively monitoring noise, conducting measurements at locations both internally and externally of the arena. Such positions will be dependent on final site layout, weather conditions etc • Wider observations will also be undertaken as necessary to ensure compliance. • Measurements shall be conducted over a 15-minute period, albeit shorter measurement periods may be undertaken to determine compliance (i.e. 5-minute measurements give a good indication of compliance over 15 minutes). • Measurements internally at sound sites will be made from fixed datum locations to provide representative levels against which changes can be made and measured. • Where practical displays will be set up at Front of House positions with A weighted rolling 15 min LEq’s as well as SPL to provide a reference point for sound engineers. • The technical team, event organisers will be in contact via radio or WhatsApp throughout the event to take any actions as necessary • The sound monitoring team have authority to adjust sound levels

13. Noise Management Resource

The size of the team deployed shall allow for sufficient persons to conduct off-site measurements and on-site measurements to facilitate management of levels.

All sound level meters used for the purposes of environmental monitoring will be integrating meters to Class 1 specification and subject to current calibration. At least one meter will be capable of real- time octave and/or one third octave band analyses.

14. Procedure for Responding to and Dealing with Enquiries

Those responsible for the event intend to engage with the local community ahead of the event either through a letter drop, social media or appropriate signage. Such efforts will likely include the hosting of an enquiry line which will be available throughout the event. Page 68

Should any noise complaints be received, a consultant will investigate the complaint and if noise levels are deemed unacceptable, immediate action will be taken to reduce the noise source. This will be through formal requests by consultants to the sound engineers.

A complaints log will be maintained throughout, detailing addresses of complaints, times and actions. Such will also be available to the Local Authority on request. A flow chart detailing communication routes, roles, responsibilities and contact details will be provided.

15. Local Authority Liaison

The Local Authority will be provided with contact details of those responsible.

Acoustic Consultants will work closely with the Local Authority, agreeing any changes to off- site monitoring positions, sharing noise data observations and other information wherever possible. The role performed by consultants is to ensure that any requests by the Local Authority are actioned by the festival organisers. All requests relating to noise will be routed through them to ensure that any noise issues are properly managed and dealt with.

All complaints received by the Local Authority will be logged and notified to the consultants. If specific details are not forthcoming, details of a representative position of the complaint will be provided to allow appropriate investigation. Results of any investigations and actions will be fed back to the Local Authority as soon as practicable or as agreed.

References to contact with Local Authority Officers will be dependent upon whether they wish to attend the event and does not infer any commitment on the part of the Authority. 16. Conclusion

The United Kingdom has a diverse and vibrant festival sector, which has been established for many years at many sites throughout the Country. The team behind the proposal have chosen to fulfil their ambitions and accept all the challenges in bringing the event to the venue.

The noise strategy presented above aims to address all the challenges and look to ensure that an acceptable balance is maintained between the needs of the organisers and the residents, therefore preserving the reputation of not only the event, but the venue and securing such for future years.

08.00 to Works and activities likely to cause disturbance at residential premises shall be 22.30hrs minimised through all reasonable measures

Works not to be audible at residential units 22.30 to 08.00hrs To be monitored by site management throughout the duration of the build and dismantling.

Page 69 Annex 10

CONTENTS

1. OVERVIEW

Event Information and Overview Traffic Management Schedule Venue and Transport Links

2. TRAFFIC MANAGEMENT PLAN

Build and Break Phase Traffic Management Plan Live Event Phase Traffic Management Plan Contingency Planning

3. SUMMARY Page 70

OVERVIEW

TABLE 1: EVENT INFORMATION

ITEM INFORMATION

EVENT NAME(S) ELROW FESTIVAL

LICENSE CAPACITY 25,000 PROJECTED EVENT 25,000 ATTENDANCE

EVENT SITE TRENT PARK, COCKFOSTERS, LONDON LOCATION

SATURDAY 17 AUGUST GATES OPEN: 12.00 EVENT DATES / GRADUAL INGRESS: 12.00 – 18.00 PEAK INGRESS: 12.00 16.30 OPERATING TIMES EXTERNAL CURFEW: 22.30 GRADUAL EGRESS: FROM 21.00 PEAK EGRESS: 22.00 – 00.00 BUILD / BREAK DATES 8th August – 16th August / 18th August – 23rd August

TABLE 2: TRAFFIC MANAGEMENT SCHEDULE

ITEM OPERATIONAL INFORMATION SUPPLIER

BUILD AND BREAK PHASE BUILD AND BREAK PHASE TRAFFIC DATES TBC CPA STAFFING PRODUCTION SIGNS ADVANCED WARNING SIGNS CHAPTER 8 SIGNAGE AA INSTALL | 2 WEEKS IN ADVANCE - TBC REMOVAL | TBC LIVE EVENT PHASE

STEWARDING / STREET LIVE EVENT PHASE TBC MANAGEMENT

SECURITY // STREET SECURITY LIVE EVENT PHASE TBC

CHAPTER 8 DIRECTIONAL SIGNAGE LIVE EVENT PHASE AA/CPA CPA/AA EVENT TRAFFIC MANAGEMENT LIVE EVENT PHASE

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OVERVIEW

This traffic management plan (TMP) aims to establish a framework for the management of transport for the Elrow Festival proposed to take place at Trent Park in the London Borough of Enfield on the 17th August 2019. The overriding objective of this plan is to ensure public safety is protected, transport hubs are well utilised, and the impact on the local area is minimised.

This traffic management plan will cover the build, break and live event phases. The plan will focus on the following areas:

• The management of vehicles associated with the event. • The challenges posed by the ingress and egress of persons to the event, examining local transport links. • The traffic management provisions to be put in place to facilitate the safe access of persons to and from the event.

The document is divided into the following sections:

• Overview • Traffic and Transport Management Plan • Summary

For the purpose of this document the terms traffic and transport are used interchangeably. This document has been informed by HSG 195 ‘the event safety guide’, the code of practice for safety at street works and road works, the traffic signs manual and the road safety good practice guide. All traffic management detailed in this plan to be delivered in accordance with the code of practice for safety at street works and road works. This is a working document and aims to adapt to implement improvements and amendments following consultation with stakeholders.

VENUE

Trent Park is in Enfield, North London, approximately 2.2 miles south of junction 24 of the M25. The site adjoins Cockfosters Rd to the West, Ferny Hill Rd to the North and the A110, Cat Hill to the South.

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TRANSPORT LINKS

This section of the document will examine the transport links likely to be used by attendees to route to and from the venue. Service frequencies and capacities at Cockfosters Station have been examined alongside projected usages. Attendees are projected to route to and from the site via the following transport methods:

• London Underground // Cockfosters Station • Taxi, pick-ups and drop offs • Other: Bus, cycling, driving and walking

LONDON UNDERGROUND

Cockfosters underground station is the closest station to the event site, 0.2 miles from Trent Park entrance. Cockfosters station is within travel zone 5 and is served by the Piccadilly Line.

PICCADILLY LINE MAP

7

TAXI, PICK UPS AND DROP OFFS

Bramley Sports Ground (N14 4PE) is the proposed pick up and drop off location. Directional signs will be placed to influence vehicle routing to the site and traffic management will be in place to support with flow of traffic in to and out of the location.

PHV operators will be informed where possible, setting up temporary pin locations and blackouts with the following objectives:

• Promoting usage of the designated PUDO • Supporting the functional operation of the PUDO

A site visit has taken place, to establish an operation, with the following stakeholders:

• Tfl (Taxis and Ranks) • Taxi Marshals London • Licensed Taxi Drivers Association • AMAAD • CPA

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PRIVATE CAR

Road closures and parking suspensions will be in place to prevent unsafe parking, parking on residential streets and parking on roads in close proximity to key access points and gates. Based on previous versions of the event, attendees do not tend to use private cars to route to and from the site.

OTHER: WALK / CYCLE / BUS A number of attendees will walk to the site from the local residential areas.

Cycling provisions will be considered, whilst there is a marked cycle route adjoining the footway on the east side of Cockfosters Road.

There are regular bus services that may be utilised by attendees to route to and from the site. Trent Park is served by the following bus routes on Cockfosters Road: 298, 299, 384, 307, 699 and N91.

RESIDENT AND LOCAL BUSINESS ENGAGEMENT

Residents, local businesses and stakeholders will be engaged by the licence applicant in advance of the event. A communications plan is being developed by AMAAD.

TRAFFIC AND TRANSPORT MANAGEMENT PLAN

TRAFFIC MANAGEMENT PLAN BREAKDOWN

This section is divided into the following sections:

• Build and Break Phase • Live Event Phase • Emergency Access, Contingency Planning, Communications Planning • Summary

OBJECTIVES

The objectives of this TMP are as follows:

• The maintenance of public safety • Reduce potential for traffic and pedestrian conflict • The maintenance of traffic flow in the area surrounding the event

BUILD AND BREAK PHASE – TRAFFIC MANAGEMENT PLAN BUILD AND BREAK OVERVIEW The dates of the build phase of the event are 8 August – 16 August. The dates of the breakdown phase of the event are 18 August – 23 August.

LIVE EVENT PHASE - TRAFFIC MANAGEMENT PLAN

TABLE 3: PROJECTED TRANSPORT USAGE FORECAST

This section details the projected transport usage per live event phase and the traffic management provisions proposed to be put in place to facilitate the safe access of persons to and from the event site. Customer surveys to be conducted prior to the event to test these projections.

TRANSPORT TYPE USE FORECAST

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London Underground 70%

Taxi 15%

Other (Walk, Cycle, Bus, Car) 15%

INGRESS PHASE

The ingress phase of the event will be spread across a period of hours. The event opening times and predicted ingress times are as follows:

17/8: Event start time: 12.00 | Ingress expected 12.00 – 18.00 // peak ingress: 12.30 – 15.30

TABLE 4: INGRESS TRANSPORT FORECAST

TRANSPORT TYPE INGRESS FORECAST // 12.00 – 18.00 NUMBER OF PERSONS London Underground via Cockfosters 17,500 Station

Taxis 3,750

3,750 Other (Walk, Cycle, Bus, Car)

LONDON UNDERGROUND

COCKFOSTERS STATION

Cockfosters station is projected to be the main transport hub used during the ingress phase of the event. The station receives 18 Piccadilly Line services an hour. Each train has a capacity of 684 passengers (Source: TfL.gov.uk) and as such the maximum number of people who could access the station per hour is 12,312.

Should trains arrive every 3-4 minutes at capacity, based on x4 gates through the station and an ability to process x30 people per gate, per minute, queuing may occur on the station platforms. It’s plausible that not all trains will arrive at capacity.

OAKWOOD STATION

Oakwood station will not be promoted for use during the ingress phase of the event.

TAXIS AND PRIVATE DROP OFFS Page 75

The primary location for pick ups and drop offs is Bramley Sports Ground.

Provisions to promote use will include chapter 8 directional signage and staffing, as well as consultation with providers. It is expected for usage to be low during the ingress phase, given the distance of the location from the site and roads being open.

PRIVATE VEHICLE

Historically the event does not attract many persons choosing to drive to the event. Road closures and parking suspensions will be in place to prevent unsafe parking, parking on residential streets and parking on roads in close proximity to key access points and gates.

TfL BUSES

The following bus routes serve Trent Park on Cockfosters Road during ingress: 298, 299, 384, 307, 699.

CYCLE

There are no specific provisions for cycles in relation to the event.

PEDESTRIAN MANAGEMENT

Stewarding staff will line key walking routes to the venue. Traffic staff will operate at the access points to Cockfosters station car park and the BP service station located on Cockfosters Rd. Dot plans for staffing locations will be included in a later version of this document.

EGRESS PHASE to be read in conjunction with the egress management plan / Pedestrian Egress Management Plan.

This section of the TMP will detail the traffic management provisions planned to be put in place to facilitate the safe exit of persons from the event. Given the projected number of people exiting the event during the egress phases, the impact on the transport network and local area will be greater than during the ingress phase. Stage closing times will be staggered to disperse the egress of persons over a period of time.

TABLE 5: STAGE CLOSING TIMES

STAGE CLOSING TIME CURRENT ESTIMATE CAPACITY

STAGES C1, C2, C3, C4 21.00 6,500 (7,000 including 500 in ‘surrounding areas’)

STAGE B 22.30 8,000

STAGE A (MAIN STAGE) 22.00 10,000

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PEDESTRIAN MANAGEMENT

PEDESTRIAN ROUTING TO COCKFOSTERS STATION AND OTHER TRANSPORT LOCATIONS

An egress method statement has been developed for inclusion in the event management plan (elrow 2019 Pedestrian Egress Plan V3.2, which should be referred to. Attendees will leave the site on to Cockfosters Rd before either joining a queuing system for Cockfosters station or a separate walkway towards the pick-up location and bus services south of Cockfosters Road, or to disperse to the local area. Cockfosters Road will be closed to allow safe space for pedestrians to disperse. There will be VMS and other signage to support with routing to the Underground and to the Pick Up and Drop Off Location.

TAXIS AND PRIVATE DROP OFFS

Bramley Sports Ground will be the location for the pick-up of persons via taxi / private hire vehicle / private vehicle. There will be traffic management provisions on Chase Side and Green Lane that will be installed as required. Pedestrian management will be in place, as well as appropriate infrastructure and staffing. Directional signage will be in place to route vehicles to the pick-up and drop off point. There will also be signing to support pedestrian routing. A secondary pick up location is proposed proximate to Oakwood station to create a space for limited vehicles to pick up. This location will not be actively promoted as a pick up location.

Taxi Marshals London will be engaged to support with the operation within the Pick Up and Drop Off area. They will support with check-in of vehicles, supporting customer safety, reducing risk of ‘touting’ and supporting with matching persons with booked vehicles.

BUS

Cockfosters Road is due to be closed and relevant buses placed on diversion. There are some bus services south of Cockfosters Road that it is plausible will be used during egress, including services towards High Barnet Station and Enfield Chase Station. Usage of bus will not be actively promoted.

CYCLE

There are no specific provisions for cycles in relation to the event.

EMERGENCY ACCESS // CONSIDERATION OF OTHER EVENTS AND WORKS

EMERGENCY ACCESS

Two emergency access routes will be in operation for the event site (subject to sign off from relevant stakeholders):

• Route 1 | Snakes Lane • Route 2 | Cockfosters Rd (with restrictions from 20.00).

Access for emergency vehicles will be maintained to all residential streets that have traffic management provisions in place.

CONSIDERATION OF OTHER LOCAL EVENTS AND WORKS

EVENTS

At time of writing, there are no major events planned in close proximity to the event site on the 17th August. Potential impact of an Arsenal FC match at The Emirates Stadium will be monitored, given regular usage of Cockfosters Station and the associated NCP car park. Page 77

STREETWORKS

At time of writing no major works are shown on roads surrounding the site on Londonworks.org or streetworks.com.

RAIL WORKS

At time of writing there are no major works planned in close proximity to the event site on the same dates,

COMMUNICATIONS PLAN WITH TRANSPORT HUBS AND STAKEHOLDERS

CPA request permission from London Underground to position a transport control room operative in Cockfosters station to enable effective lines of communication between the event control room and the stations. The CPA control room operator to have phone communication to other nearby stations, and also TfL buses and TfL streets control rooms.

SUMMARY

This document details the traffic management provisions proposed to be put in place for Elrow Festival, proposed to take place in Trent Park, Enfield on the 17th August 2019. The plan covers the build, break and live event phases, detailing the provisions to be put in place to manage traffic and transport and enable the safe ingress and egress of persons to the event. It should be read in conjunction with the event management plan and egress management plan.

The significant items detailed are:

• The safe ingress and egress of persons to and from the event, with sufficient transport options. • A clearance time of persons from the event site and proximate area prior to 23.59. • Management of persons to and from major transport hubs, such as Cockfosters Station and the Pick Up and Drop Off Location at Bramley Sports Ground. • Residential road closures and associated traffic management to ensure public safety during the egress phase of the event • A full and robust road closure of Cockfosters Road (A111) for the egress phase of the event, installed in x2 phases, starting at 20.00.

NOTES

This document is in draft form and remains a draft until the document status is changed to final.

It is important to note that while the document reaches a point whereby all the agencies agree to the document, the document and its contingencies must remain flexible to accommodate any changes that may occur during the implementation stage of the plan.

This is a working document. Feedback and consultations will take place to enable the development of this plan.

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Report by Esther Hughes Team Leader – Consumer Protection and Chair of the Safety Advisory Group

Report for Licensing Committee

Regarding Premises Licence Application by A Man About a Dog Ltd to promote ELROW at Trent Park, Saturday 17th August 2019

Report date 5th April 2019

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Content

1. Introduction & Background

2. Enfield’s Safety Advisory Group (SAG)

3. Licence Application

4. Document Consultation

4.2 Appendix E – Noise Plan

4.3 Appendix F – Fire Risk Assessment

4.4 Appendix G Traffic Management Plan (TMP)

4.5 Appendix O Searching Policy and Procedure

4.6 Appendix R Pedestrian Egress Plan

5. Third Party Oversight- Gentian Events Limited 6. Special Effects 7. Conclusions 8. Recommendations

List of Appendices Appendix 1: SAG members and dates of meetings Appendix 2: AMADD Stakeholder Information

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1.0 Introduction and Background

1.1 Report of the Chair of the Safety Advisory Group (SAG) to the Licensing Committee following the application for a premises licence in accordance with the Licensing Act 2003 by A Man About a Dog Ltd (AMAAD).

1.2 AMAAD are working in conjunction with Slammin’ Events to promote and deliver “ELROW Town London” at Trent Park, Cockfoster Road, Barnet, EN4 0DZ on Saturday 17th August 2019.

1.3 This is the confirmed date for 2019, however the premises licence application is open ended in terms of dates and the intention would be to run future events in accordance with permissions from the Parks Activities and Engagement Team and in accordance with the Parks Strategy Document. This is outside the scope of the SAG.

1.4 SAGs provide a forum for discussing and advising on public safety at events. They aim to help organisers with the planning, and management of an event and to encourage cooperation and coordination between all relevant agencies. They are non-statutory bodies and so do not have legal powers or responsibilities.

1.5 The members of the SAG have their own statutory responsibilities outside of the group and certain members are defined as Responsibilities Authorities under the Licensing Act 2003.

1.6 The SAG is not responsible for the safe planning and management of the event. Event organisers and others involved in the running of an event, retain the principal legal duties for ensuring public safety and adherence to the licencing objectives.

1.7 The role of the SAG is different to that of the Licensing Authority who are the ultimate authority in terms of any licence granted. However, the scrutiny and oversight of event documentation by the SAG should provide some additional assurance to the Licensing Authority regarding safety at the event whilst simultaneously supporting the Licensing Objectives.

1.8 In consideration of the suitability of event documentation the SAG has referred to “the Purple Guide – to Health, Safety and Welfare at Music and Other Events;” “Guide to Safety at Sports Grounds “Green Guide”” and “The UK Good Practice Guide to Working in Safety Advisory Groups.”

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2. Enfield’s Safety Advisory Group (SAG) 2.1 The Enfield SAG meet at least every third Tuesday of the month, or more frequently depending on demand. The group have specific terms of reference and a core membership.

2.2 A list of SAG members by organisation and dates of meetings, at the time of writing are detailed in Appendix 1.

3 Licence Application

3.1 The application is for 25,000, with various regulated entertainment and sale of alcohol operating from 12:00 to 22:30 (latest), and close at 23:00 (latest), on a Saturday and 22:00 on Sunday.

3.2 To date this is the largest event that has been hosted in Trent Park.

3.3 Whilst AMAAD and ELROW are new promoters to the Borough of Enfield, ELROW have historically operated in Queen Elizabeth Park for the last two years, however due to construction of the park they are no longer able to use this site. The Licensing Authority have spoken to other Licensing Authorities who have licensed ELROW events and they have commented that they are a very professional company. To date there has been no enforcement action taken against the premises licence holder and/or event personnel involved in ELROW for breaches of licensing and or health and safety law.

3.4 A comprehensive suite of event documents has been submitted to the SAG for consultation which can be made available to the Licensing Committee should they wish to review and comment on these documents themselves. However, some will be subject to FOI exemption.

Documents which have been provided to the SAG are listed below.

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4. Document Consultation ELROW Event Safety Plan 4.1 As part of the licence application AMAAD have submitted an Operating Schedule which outlines how they will support the licensing objectives. This is a well-structured document and should provide reassurance to the SAG and the Licensing Committee of their commitment to delivering a safe event and supporting the licensing objectives. 4.1.1 The ELROW Event Safety Plan is a comprehensive document which details the following information.

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4.1.2 Whilst this report does not address the specifics of each of the areas above, these areas have been discussed at the SAG. 4.1.3 In summary the event is structured around three main areas; each having its own stage with associated entertainment. The stages each have a different capacity which is managed by security personnel. Stages (area) C – 6,500 Stage A (Main stage) – 10,000 Stage B – 8,000 4.1.4 The Event Safety Plan details the staggered closing times of each of these stages. This staggered closing is normal operating practice at previous ELROW events. The organisers have advised the SAG the staggered closure assists with a soft egress. Essentially this means that

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there should not be 25,000 leaving at 22:30; rather there is a phased egress by attendees at the respective stages. 4.1.2 The closing times of the stages are as follows: Stage C 21:30 Stage A (Main Stage) 22:00 Stage B 22:30 4.1.4 Built into the management of the festival are dedicated event liaison team meetings at 11:00; 14:30; 17:00; 20:30 and 23:30. These meetings are critical to ensure regular review and feedback of the event, enabling any immediate changes to be implemented to ensure the continued safety of the event and adherence to the licensing objectives and conditions. The meeting will be attended by officers from the Police, Local Authority and the event organisers. 4.1.4 There are 3 dedicated security companies responsible for defined areas of the event, in total there will be 275 SIA staff which is a ratio of 1:90. The staff breakdown per company is as follows: i) Stuart Security (External ingress and egress to the site and the search tent) providing 175 staff ii) AP Security (Security in the interior of the event, except the search tent) providing 115 staff iii) Guardforce (bars) providing 60 staff

4.1.5 Security staff will also support traffic marshals at the road closure points.

4.2 Appendix E – Noise Plan 4.2.1 There is a comprehensive noise management plan prepared by Joynes Nash who are a leading consultancy firm for the events industry. Projects they have worked on have included Garage Nation Festival; BBC Introducing and Red Bull Music Festival. 4.2.2 This document has been reviewed by an officer from the SAG who holds the diploma in acoustics. The proposal for a limit of 80dB at 63Hz or 125Hz is deemed acceptable. 4.2.3 However, in the event of complaints of noise nuisance arising, these will be immediately investigated and corrective action taken where appropriate. Designated areas have been agreed where noise monitoring will be undertaken by Joynes Nash and verified by officers from the Council who will be on site during the event. There is a

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dedicated complaints line which is managed by the Parks Activities and Engagement Team.

4.3 Appendix F – Fire Risk Assessment 4.3.1 Section 5.7.1 of The Event Safety Plan 5th draft 3rd April 2019 refers to Appendix F – Fire Risk Assessment. At the time of writing the SAG are waiting for this document; however AMADD have given an assurance this this will be available in advance of the event. 4.4 Appendix G Traffic Management Plan (TMP) 4.4.1 CarParkAt Ltd trading as CPA Events are the nominated traffic management company for the event and they have drafted a comprehensive TMP. 4.4.2 Ingress via Snakes Lane is prohibited except for event staff and emergency access. Any attendees alighting at Oakwood Station, CPA staff will be present to redirect them back onto the underground to Cockfosters Station. Train and station announcements will also be made by TFL (Underground).

4.4.3 Peak ingress is projected between 12:30 and 15:30, taking the following transport share;

4.4.4 Egress plans are based on attendees using Cockfosters Underground and a pick up and drop off taxi facility at Bramley Road Sports Club.

4.4.5 Having regard to the large number of attendees there will be a phased road closure commencing at 20:00 from Westpole Avenue to Ferney Hill (Phase 1); and from Westpole Avenue to Cat Hill where the closure will go in at approximately 21:30 (Phase 2). Through event control, the Organisers will dynamically assess the road closure, removing it as soon as possible to reduce the impact on the network but maintain measures to protect public safety.

4.4.6 Details of the road closure are summarised by AMADD in the Stakeholder Information (See Appendix 2)

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4.4.7 One of the key requests from the SAG was to have plans in place to aim for a clearance time at Cockfosters Station that did not exceed beyond midnight. This was based on background data from other festivals of similar capacity in London which clear in approximately 2 hours after the final stage goes down.

4.4.8 The TMP has been drafted to reflect this. Furthermore, having regard to previous attendee data at ELROW festivals, AMAAD advised the SAG that a considerable percentage of the attendees leave the event prior to the last stage closing. This will also assist with egress times.

4.4.9 Working with TFL (London Underground), CPA have undertaken various forecast models for the use of Cockfosters Station based on a 70% and 82% mode share. These are detailed below:

Scenario 1: 25,000 attendance 10% no shows; 28% early leavers prior to the first stage closing and 70% LU mode share: 23:15 clearance.

This scenario is what AMADD are working on.

4.4.10 Scenario 2: Same assumption as scenario one but increased LU’s mode share to 82% (this was recorded for the 51st State Festival in 2018): 23:30 clearance.

4.4.11 Scenario 3: 25,000 attendees. 5% no shows; 17% early leavers prior to the first stage closing.82% LU mode share and a modified departure profile (based on ELROW gate data from 2018 and from other stations that serve multi- staged festivals such as Wireless) – 23:50 clearance)

4.4.12 Various contingency plans have been drafted as part of the TMP; these include the loss of the Piccadilly line. See extract below from TMP.

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4.4.13 The ingress and egress plans will need to be carefully managed and monitored to ensure public safety is not compromised and unnecessary public nuisance does not arise.

4.5 Appendix O Searching Policy and Procedure 4.5.1 There is a comprehensive search policy which requires all attendees to be searched by SIA staff; this is a condition of entry. Ejections of personnel who are found with prohibited items is carefully managed and controlled.

4.6 Appendix R Pedestrian Egress Plan 4.6.1 This document has been prepared by Jim Goddard of Event Safety Solutions Ltd, a consultancy firm specialising in event safety. Jim Goddard was a serving police officer operating as Silver and Bronze operational commander, public order tactical advisor and major events planner who now works as an expert in the private sector. He holds a FdA and BA (Hons) in Crowd Safety Management and SIA Licences. He is also registered as an expert witness and holds the Cardiff University Expert Witness Certificate. 4.6.2 This document is important as it details that whilst the licence application is for 25,000, AMAAD have provided evidence to the SAG that there will not be 25,000 attendees egressing Cockfosters Station at 22:30. This is managed via phased closure of the stages at 21:30; 22:00 and 22:30 and subsequent reduction in persons remaining on the site.

4.6.3 AMAAD have provided assurance to the SAG that the egress projections are as follows. This detail has been extracted from Appendix 2 – AMADD Stakeholder Information.

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4.6.4 The management and communication of this is critical to ensuring the safe delivery of the event and reducing potential nuisance and/or public disorder on egress.

5. Third Party Oversight- Gentian Events Limited 5.1 Having regard to the increase in event size from 15,000 to 25,000 at Trent Park, the SAG commissioned Eric Stuart from Gentian Events to undertake a desk top exercise for the particular event. 5.2 Eric Stuart is a retired police officer now specialising in event safety management. For his last 10 years of service he was involved in the planning of Notting Hill Carnival, New Year’s Eve Celebrations and Hyde Park Events. He was awarded the Queen’s Police Medal for Outstanding Service in 2012 by Her Majesty Queen Elizabeth II, partially in recognition for his attempts to enhance crowd and public safety awareness and leadership training within the police service. 5.3 The desk top exercise if scheduled for 21st May 2019 and any learning outcomes will be reported back to AMADD for implementation as deemed necessary. 6. Special Effects 6.1 At the time of writing the SAG are seeking further clarification of the nature of this as AMAAD are proposing a 45 second firework display. 7. Conclusions 7.1 An event of this scale at this location will inevitably result in some disturbance to the local area/community. However, on the whole. The planning of the event mitigates such risk and prioritises the licensing objectives. AMAAD have in place a comprehensive suite of documents to ensure the safe planning and management of the event. The execution of these plans can only be judged on event day and any learning outcomes must be fed back into any future events.

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8. Recommendations 8.1 The SAG would recommend that Appendix F – Fire Risk Assessment be provided to the SAG for consultation in advance of the event.

8.2 The SAG does not oppose the granting of the licence in accordance with the conditions offered by the applicant.

8.3 Should the licence be granted with no end date then the event organisers should attend SAG meetings for all future events.

8.4 Clarification on the use of the fireworks need to be resolved.

8.5 Any learning outcomes from the desk top exercise are incorporated into the event documentation as necessary.

8.6 Officers from the Local Authority attend the event to monitor compliance.

8.7 Officers from the Local Authority pay particular attention to the egress to ensure that there is a soft egress by virtue of the staggered closure of the stages.

8.8 There should be a debrief meeting within two weeks of the event.

8.9 In the event of any of the licence objectives and conditions be breached, the Responsible Authorities may seek to review to vary and/or revoke the licence as appropriate.

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Appendix 1 – Enfield SAG Core membership

Representatives from: • London Ambulance Service • Police Services (Metropolitan and British Transport Police) • London Fire Brigade • Transport for London • Enfield Council Environmental Health Team • Enfield Council Licensing Enforcement Team • Enfield Council Traffic and Transportation • Enfield Council Emergency Planning Unit • Enfield Council Parks Activities and Engagement Team

Date of SAG meetings for ELROW

• Sub Transport SAG - 031218 • Full SAG – 131218 • Transport SAG – 150119 • Site meeting (traffic management) – 210119 • Full SAG – 210119 • Security SAG – 190319 • Desk top – 210519

• Trent Park Stakeholder Meetings; 031218 and 010219 and 050319

Appendix 2 1. AMAAD – Stakeholder Information

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AMAAD Festival at Trent Park Local Stakeholder Information March 2019

Dear local resident/stakeholder,

Thank you for your interest in the AMAAD Festival planned for Trent Park this year on 17th August 2019. We have attended several Safety Advisory Group meetings, meetings with individual departments in the council including Highways, and organisations such as Transport for London and the Met Police. We have also met with the Trent Park stakeholders several times regarding the event, and the below questions and answers have come from discussions with them.

If you have any further questions or comments then please do not hesitate to get in touch with Alice at [email protected]

1. Site Plan

The site will consist of three stages/areas which will include both open and closed stages, multiple activities and activations, a VIP area, a food village, and bars. There will also be back of house production areas, including staff welfare areas and offices, and there will be a public facing welfare & medical centre. There will be an event control centre, possibly in the Hockey Club or within the event site.

2. Traffic Plans

External Marshalling/Security There will be a significant number of external marshals, stewards, and security for the ingress of the event. This number will increase in preparation for egress, as well as supplementary barrier lines being added to the area, especially within the road closure. We are working on a dot plan for key points where there will be marshals and security. Numbers will be focussed at specific points (pick-up/drop off (PUDO), stations, road closures/manned closures, entrances, areas with high footfall to and from the event, road crossing points, entrance to the park, residences closest to the park along the ingress and egress routes, local businesses etc). A number of portable toilets will be provided along both routes for ingress and egress – these will be at pre-approved locations. We will have signage informing people where the next lot of external toilets are on their routes to and from the event. Behaviour of those attending the event will be monitored during ingress and egress by trained crowd management SIA security staff.

We welcome feedback on specific areas where there have been issues previously. Page 95

Deployment of security personnel, including plans for Snakes Lane and Bramley Road. There will be a manned closure of Snakes Lane – no event attendees (neither pedestrians nor vehicles) will be permitted to go down the road. There will be no access to the event from this side of the park, the only entrance will be via Cockfosters Road. This will be explained in pre-comms in emails and online website and social platforms, and we are working with TfL to have the information stated by tube drivers as they approach Oakwood and Cockfosters. There will be signage at Oakwood, the pick-up and drop-off points, and in other key locations to show where the entrance to the event is. Bramley Road – there will be security and stewards assisting in the movement of people over the traffic lights at Bramley Road and to the pick-up/drop off (PUDO)

Taxi/private hire pick up/drop off (PUDO) There is no public parking provided for the event. This is on all of our communications. This is something that we have in place for all of our events, and we rarely have people driving to the shows. If there is anyone looking to drive, then our stewards will sign post them to local car parks. They will not be permitted to park on residential streets. There will be a pick up/drop off area created at Bramley Road Open Space. There will be communications with Uber, TfL ranks and taxis, and other relevant operators to inform providers where the PUDO location is. There will be a ‘suggested pick up point’ which will mean that those getting Uber taxis will not be able to meet the driver anywhere else but the PUDO. The app will sign post both drivers and customers to the same location. There will also be a black cab rank at the PUDO. We will have sufficient marshals in and around the location to facilitate vehicles and customers finding each other safely and quickly. All of the companies that we are using for traffic management (including taxi services and marshals) are registered and known to TfL, they have worked on a variety of events, many of which are far larger than this one. On Bramley Road open space, we will have a one-way system for vehicles, with trackway put down in the most vulnerable areas. We will have traffic calming methods in place around this area to assist in the movement of traffic throughout ingress and egress.

3. Road Closures Access only road closures (throughout the event day) To prevent attendees parking on streets in close proximity to the event site. Roads to be closed: • Greenoak Place • Coombehurst Close • Bournwell Close • Private road between Bournwell Close and Fairgreen East (private road/not an adopted highway) • Fairgreen East • Chalk Lane • Galva Close (private road / not an adopted highway) • Belmont Close (private road / not an adopted highway) • Heddon Court Avenue • Freston Gardens Page 96

• Leys Gardens • Snakes Lane (private road) • Green Road (at junction with Chase Side)

Egress road closure Cockfosters Road (from 2000) Closure points: - A110 Cat Hill / Belmont Ave - A110 Cat Hill / Heddon Court Ave - A110 Cat Hill / Freston Gardens - Cockfosters Rd / Cat Hill - Cockfosters Rd / Westpole Avenue - Cockfosters Rd / Mount Pleasant (Hard Closure) - Mount Pleasant / Ashurst Road - Cockfosters Rd / Trent Park Entrance (Hard Closure) - Cockfosters Rd / Chalk Lane - Cockfosters Rd / Ferny Hill - Cockfosters Rd / Ridgeway (advanced warning only) - Wespole Ave / A110 - Westpole Ave / Norfolk Rd / Bramley Rd - Wespole Ave / Gloucester Gardens - Wespole Ave / Bramley Rd

Provisions in accordance with road closure - Banned turns to be installed on all adjoining roads along Cockfosters Road within road closure (both west and east). - No entry sign to be covered and restriction lifted on Chalk Lane. Marshals to be in place to manage two-way vehicle movement along single-track lane to maintain access for residents during closure period.

Road Closure Enforcement Traffic management vehicles to be parked at the hard closure points to prevent non- compliance and other key locations; - Trent Park Café Car Park / Monument - Trent Park Entrance (North of entrance on Cockfosters Road) - Chalk Lane (Southern end proximate to Cockfosters Station) - Cockfosters Parade (Northern end at junction with Cockfosters Road) - Cockfosters Road (North of Mount Pleasant junction) - Westpole Avenue (proximate to Norfolk Close/Bramley Road) - Cat Hill Roundabout

Restricted Vehicle Movement – Egress Phase To facilitate safe pedestrian movements within the road closure area on Cockfosters Rd access will need to be restricted for vehicles exiting the following locations: - BP Garage - Cockfosters Station NCP Car Park – it is likely that this car park will be closed all day - Private Car Park – Cockfosters Station – it is likely that this car park will be closed all day Page 97

4. Public Transport

We are expecting a high number of our audience to use Cockfosters station to arrive and leave the event. We are working closely with TfL, the council Highways department and other services to sufficiently prepare for the increased usage of the station on the event day. For ingress we will have marshals inside the station sign-posting attendees to the event. For egress there will be a road closure on Cockfosters Road (as above) and this will mean that we can add barrier lines into the road to provide queuing lanes.

As pedestrians leave through the main gates it is anticipated the large majority will turn left and head towards Cockfosters underground station or the PUDO at Bramley Road Open Space. It has been assumed using data provided by TFL for other events that have taken place at Trent Park we have been advised that 70% of the audience are most likely to disperse using the underground rail network, with the remaining 30% using other means such as walking / taxi / private car / bus etc.

Signage will direct pedestrians into two lanes created with pedestrian barrier on Cockfosters Road heading towards Cockfosters Station. The right-hand lane will be for access to the underground, and the left lane will lead people to the PUDO. This area and the entire route will be marshalled by stewards, who will be further supported by security staff at key points and operating in response teams external to the venue. There will be a number of cross over points along the routes for those attendees in wrong lane / change of mind etc. Access into the lanes from the secondary egress routes will be managed by stewards and security. The PUDO lane will flow uninterrupted through towards the Cat Hill roundabout.

The right-hand lane for the underground station will also act as a queue holding area at peak times to enable the safe management of those waiting to enter the station. Crowd safety stewards will be able to manage queues to maintain the safety and comfort of those waiting to gain access to the tube station. There will be supervisors providing information for those waiting to gain access to the station, so that they understand the estimated wait times from where they are queuing. This level of communication also means that the crowd will be kept informed and therefore are more likely to remain in the queue for the station.

We are awaiting finalised transport contingency from our traffic management providers, and this will be agreed with Enfield SAG. However, contingency will be dependent on the issues that may arise. It may include utilising nearby stations including: - Oakwood (Piccadilly line, 22 mins walk) - Southgate (Piccadilly line, 35 mins walk) - Hadley Wood (every 30 mins to Moorgate in 36 mins, 35 mins walk) - High Barnet Station (Northern Line, 45 minutes walk)

It may also involve a more significant operation if there are major disruptions to the Piccadilly Line that we are aware of for a longer period prior to the event. This may include a Page 98

shuttle bus service to the closest large stations (Finsbury Park and Tottenham Hale are a 30- minute drive from the park). If possible our external staffing levels would be increased, and their positions adjusted accordingly. There will be several bus routes diverted due to the closure of Cockfosters Road, but in the event of a significant disturbance to the London Underground, we would work with TfL busses to identify routes that could be signposted to attendees to assist them in getting to other local transport options. We would anticipate a larger use of private hire vehicles/ taxis/ etc, and therefore would look to increase the staffing levels and general provision at the PUDO. All of these plans would be formed and implemented with the help of TfL and other responsible authorities. Additional contingency scenarios and plans may be added to and are to be covered in an event table top exercise in advance of the event.

5. Risk management and Planning

Risk Assessment As well as adding AMAAD’s experience and expertise to the event, we will be working with Slammin Events to produce the event. They have managed numerous large-scale events in London and the rest of the UK, including: Alexandra Palace fireworks and Kaleidoscope festival, previous elrow festivals, and Hospitality at Finsbury Park. They have over 20 years of experience in producing large scale events.

We work with Sygma Safety as our health and safety consultants prior to the event, during the build and break, and show day. Sygma have worked on Boomtown, Mayor of London’s New Year’s Day parade, Stonehenge Solstice, and Silverstone. They have also worked on previous AMAAD festivals, including elrow and Junction 2. The event will be fully and dynamically risk assessed, and will have a thorough event safety management plan drawn up as part of the documents for it.

We will have a fully operational Event Control for the show day. This will consist of the responsible authorities, security (internal and external), traffic management, health and safety, medics and welfare, as well as other operational members of staff. The lead of the event control will be an ex-police Inspector, with qualifications and experience in crowd safety and management, and a huge amount of experience in music, sporting, political, and cultural event safety management.

Dispersal/Egress: timings and percentages Based on a wide variety of other events, as well as date from the previous two years of this event, we expect a staggered ingress between 1200 – 1800, with the majority of attendees arriving before 1600. With regards to egress we expect to have the following: 20% leave before 2100 (5000) 38% leave before 2130 (9500) 56% leave before 2200 (14000) 86% leave before 2230 (21500) 100% leave before 2315 (25000) Page 99

Entry Issues If there were any issues with opening the event, then we would send around messages on social media to ticket purchasers informing them of any possible delay. We would be aware of any problems with the site in advance of opening, so would barrier around any problem areas, but allow people to access the site. This would mean that there would not be an impact on the external areas of the event. Our contingency planning will include additional ground protection to be laid if necessary. We will also keep our ground protection team on site throughout the build process should we need their help immediately. If for any reason, there were any issues with the door that couldn’t be resolved with ground protection equipment, we would look to move the entrance to allow people to enter the event site. If this meant a delay or additional queues, then we would move security and stewards to the externals of the site to assist with crowd management and keeping the queue moving quickly. We would look to provide welfare support outside the event site if needed, with water and shade being provided if possible and required.

6. Policing Plans As mentioned in our stakeholders meetings, the MET cant commit to exact numbers this far out from the event date. We have had multiple meetings with them to date, and will continue to discuss the event and their involvement in it. We will be working in partnership with the Met police throughout the process, on the event day, and after.

7. Proposed Noise Management Plans

We have a full noise management plan drawn up by Joynes Nash acoustic consultants, who have worked on many different events, including many AMAAD festivals. The NMP takes into account the council’s noise requirements at specific points around the park, and also nearby landmarks and residential properties. Joynes Nash will also be on site during the event day and will have roving teams who will monitor noise from the appointed static positions, and also key points that they have noted around the site. They will be on hand should there be any noise complaints on the day and will be roving to monitor at any households having specific issues with noise. Contact details will be provided as part of the pre-event resident communication plan. This page is intentionally left blank Page 101 Annex 13

IP1 Representation

We were horrified to receive your letter of 11 February informing us of a Premises Licence Application for Trent Country Park – AMAAD Festival Event scheduled to take place on Saturday 17 August 2019 and object in the strongest possible terms on the grounds of:

• Prevention of crime and disorder; • Prevention of public nuisance; • Public safety, and • Protection of children from harm.

We note that a maximum of 25,000 attendees are expected at the event. We do not understand how Enfield Council can contemplate an event where such a massive crowd can be expected. Trent Country Park is a park of natural beauty which is much enjoyed and appreciated by all. How can 25,000 descending on the meadow field and the quiet suburb of Cockfosters be acceptable? The field has not yet recovered from the crowd of 15,000 at the 2018 “51st State” event which resulted in hordes of rowdy, noisy and inebriated people roaming Cockfosters Road. Now Enfield Council is contemplating permitting a two thirds increase in attendees. Preposterous!

The event arena will be fenced off and park users will have alternative routes provided during the event. How can this be fair? We spend some time in Trent Park on most weekends, certainly in the summer, but we cannot contemplate going to our park with young grandchildren who could potentially witness the anti-social behaviour and disorder that we have seen in the past which would be magnified by the numbers of attendees that Enfield are proposing.

There is also the noise nuisance coming from the arena. The boom of the bass coming from the festival and the DJ’s shouting into their microphones could be clearly heard from our property which is 1 mile away.

We witnessed anti-social behaviour and public disorder including people urinating and vomiting in the street and in the service road adjacent to our property, in spite of the fact that we were assured that marshals would prevent this. That evening we were disturbed on numerous occasions by the crowd’s drunken (and possibly drug fuelled) behaviour, screaming and shouting. We witnessed many people carrying bottles of alcohol on their way to the event and some were drunk before they had stepped foot in Trent Park. The so called “marshals” were ineffectual, unprofessional, disinterested and intimidated by the crowd.

As in the previous year we reported the various incidents to the contact number provided by Enfield Council but to no avail. Nothing happened. We even called the mobile number of the organiser, Lisa Marie O’Sullivan of Mad Husky Events Ltd. (We had been given that number because of our concerns). Unfortunately she did not answer and our calls went to voicemail. Page 102

We strongly implore Enfield Council to refuse this application. We note that the event will take place annually without the need for re-applying for a licence!! How can that be fair to the residents of Cockfosters?

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IP2 Representation

I write to express my concerns about the above as a local resident (Belmont Avenue) and a very regular user of Trent Park.

I do not believe that the area can accommodate an extra 25000 people - the entrance into the park is not large enough even using the extra opening on Cockfosters Road. Last year after the 51st State Festival (which is licensed for far fewer people) the area around Cockfosters station was extremely crowded and intimidating.

In these times of heightened security, looking at the plans for policing/stewarding I do not believe nearly enough people will be available to ensure safety.

I notice that Elrow are promoting and have sold many tickets for this event- why if appropriate licences have not been granted??

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IP3 Representation

Dear Enfield Licensing Team,

My name is xxxxx and I am the Vicar of Christ Church Cockfosters (residential address XXXXX). I am writing in response to your letter, dated 11th Feb 2019, regarding the AMAAD event scheduled for Trent Country Park on the 17th August 2019.

Having witnessed the impact of the smaller scale 51st State Event in 2018, I find it extraordinary that a licensing application is being considered for a yet larger event. I would strongly object to the grant of a licence. The 2018 51st State Festival saw considerable levels off anti-social behaviour (public urination, littering, abusive language, threatening behaviour) and on a Saturday in the school holidays it provided an intimidating atmosphere particularly for the children in our community during their school holidays. Cockfosters ward has a population of around 14,000 so to introduce an additional 25,000 people into the community during prime family time (indeed when families would typically be enjoying the facilities of Trent Park) seems to be prioritising income generation above serving the needs of our community. I am disappointed if this is the aim of the council.

I am informed, although I did not witness it, that one RTA occurred directly as a result of the 51st State road closures last year. We are a community with restricted transport links and we are very dependent on the Piccadilly Line. Were any disruption to occur to the tube system (a regular occurrence) then our community will be left suffering the consequences of 25,000 revellers who are unable to get home.

On behalf of the local community, please can I urge you to reconsider this application and to restrict Trent Park events to smaller scale, more community focused events. I notice that Mauritius and Ghana Festivals are planned for the 13th and 14th of July. The scale and nature of these festival seems far more appropriate to host in Trent Park and indeed, could prove to be a blessing to a diverse community such as ours. I cannot see this will be the case with the AMAAD event and I urge you to reject the application.

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IP4 Representation

Sirs

I am dismayed at the prospect of the above event taking place to the detriment of Trent Park and the surrounding areas of Cockfosters. In the past when these music festivals have taken place here - with crowds of around 10,000, the disruption has been terrible wth noise pollution, litter/bottles and drugs. I have picked up many empty drug canisters along Chalk Lane.

I am against anything that spoils the enjoyment of the park and surrounding area for the local residents. Why should we not be able to use the Cockfosters Road if we want to go out in the evening and why should our local park be closed off to us for virtually the whole of the month of August.

I sincerely hope the licence for this event (and even the one on the 3rd August) is refused.

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IP5 Representation

As co-chair of Cockfosters Local Area Residents Association (CLARA), I write to register the Association’s objections to the scale of the proposed event. The event should be limited to a far smaller scale and, particularly, we argue that the premises license for this brand new event must not be granted for subsequent years, without annual review by the LSC.

CLARA has been actively involved in the Stakeholders Group for TCP. We have worked constructively with Parks officers and event organisers to mitigate the adverse impact of events on the Park and local residents for over 5 years. We have had several discussions on this event but are not persuaded that this very large event of 25,000 attendees can proceed with acceptable risk. We have still not seen a finalised site plan nor have our questions on the very low numbers of police presence been answered.

TCP is a valuable local amenity and the area where the event is proposed occupies the most important area of the Park for young families. The apparently extended period for set up of this event, immediately following another similar event, will deprive families of their use of this lovely recreation facility. As stated, until a proper explanation of the event can be provided, we cannot be confident that potential erosion or damage to the site will be acceptable.

Of even greater concern is the scale and nature of the event where a crowd of up to 25,000 is proposed to enjoy music but with alcohol consumed for over 10 hours, which we think is incompatible with the usual recreational and family-focussed use of the Park and the local neighbourhood. Furthermore, the public access and egress to and from the Park is problematic. Public transport from Cockfosters Station, at the end of the Piccadilly Line, is not intended to support this volume of traffic. The egress and site clearance plan is questionable and does not anticipate any disruption to the train service, which is not an infrequent problem. The large numbers of eventgoers who need to access the station or make their way to designated taxi pickup points will effectively flood the Cockfosters Road on both sides and will overwhelm nearby residential areas. The largest event at TCP has previously been 15,000 and this has convinced residents that even that size is unsustainable.

We further note that, although we have been informed of traffic management plans, marshalling and security plans, there must be concerns at the very low numbers of uniformed police which have been proposed so far. Numbers of 9 officers in the day and 12 during the evening were indicated initially which is almost one-third of the numbers attending the previous large event. We have continued to press council officers for revised information on policing and this remains unanswered. Indeed, at the last meeting we were told , both by the Chair of SAG and the Organiser, that they have asked for greater numbers of police but that they just aren’t available due to other priorities. We would turn this on its head therefore and ask why the event should proceed or one must propose that it should be scaled back. In our opinion, any event in TCP should be no larger than 10,000 attendees.

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We understand there are four very specific grounds for objections under the relevant Licensing Act. We contend that, because of the nature and size of this event and the concomitant risk, our concerns are relevant to all of these objectives. Indeed, our experience to date of very large events in TCP convinces us that this is certainly true - the crowds have been intimidating with examples of antisocial behaviour, public indecency including urination and loud oafish behaviour.

Signed,

Co-chair, CLARA

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IP6 Representation

To whom it may concern,

As a resident in Oakwood close to Trent Park and also as co chair of the Trent Park Conservation Committee I must object to this proposed event. My main objection is to the sheer scale of numbers. Trent Park and Cockfosters are not big enough to cope with the expected 25,000 people. We have had large concerts of 15,000 people in the previous 2 years and disruption was caused to the park( The listed gates at Cockfosters were damaged by vehicles bringing equipment in, a dog owned by a local park user was run over by same said vehicles, cones and other debris were thrown into the pond by Limes Avenue and not removed by the Council for many months and grass on the showground field was ripped up and not rectified for nearly a year and this, after much pressure from our committee). Furthermore, residents of Cockfosters have had drunk attendees causing a lots of noise and urinating in people’s gardens. Cockfosters is a small station, not on the size of somewhere like Wembley which is purpose built to deal with large numbers. TFL have indicated that they will shut the station if there are health and safety issues. if this were the case, where would the attendees go to get home? I believe that the main Cockfosters Road will be closed for a period before/after the concert. This is on a Saturday night when many local restaurants rely on business on probably their busiest night of the week. Trent Park has been fortunate to have received a small grant from a private company to improve the pond by Limes Avenue and plant some new trees. I fear these will both be damaged with this sheer weight of numbers so will the council be prepared to repair and replace damage of these 2 areas? I doubt it as we have had to turn to a private company to maintain our park which should be council responsibility. I am not against events being held in the park. The Ghanian and Mauritius Festivals are well organised and respectful of our park for example. Please also consider the disruption the set up and taking down will create in the park , coming 2 weeks after the 51st state event, at a time in the middle of the school holidays when children should be out enjoying open space. It will a travesty if you allow this event to go ahead and to the eternal shame of Enfield Council who is supposed to support it’s residents.

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IP7 Representation

I live near Trent Park and I am very concerned about the planned Elrow event due to occur in August. I believe Cockfosters is unable to take the expected numbers, especially when the event ends. There is also always a large amount of litter, glass and sick on the pavements all around Cockfosters after theses events which is very disgusting to see as a local resident, especially when walking with my children. Also parking/driving in the area is very chaotic as a lot of people drive to these events and park in residential streets. There are already other events planned at the start of August so another event in this month will mean the park is closed to us most of August and we can expect the amount of litter, traffic etc explained above for most of August. Please consider the residents!

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IP8 Representation

Dear Sir/Madam

As a resident of Chalk Lane, Cockfosters, I am writing in objection to the AMAAD Event that is being proposed for this summer in Trent Park.

As witnessed over the past couple of years with the 51st State Festival, the park, and the Cockfosters area simply can not cope with events on this scale.

We had to put up with road congestion, anti-social behaviour, drug taking/dealing, loitering, littering, and a general threatening vibe during the course of these events. No doubt with 25,000 people attending, the same will be felt again.

Cockfosters and Trent Park is not the place to be having these types of events. This is scant disregard for the residents, and the impact the above issues have on people.

I know that CLARA has objected to this event, and I write to you as a member of CLARA, and a local resident, in strong opposition to this event.

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IP9 Representation

I wish to register my objection to this proposal. The huge number of 25000 expected attendees is completely inappropriate, far to high for the area, and with completely unacceptable road closures. The Cockfosters Road is a major link in to London from the M25, closing this road will create public safety issues. There are far too many of these so called festivals going on in the park now. It is completely unfair on the local community with the disruption they cause, and they stop the park being used for its intended purpose. Speaking from experience of events that have already taken place the noise levels are at public nuisance levels, making it impossible from residents to use the outside areas of their homes, or the rest of Trent Park. Effectively residents have to shut all windows and doors and are not able to venture out, this amounts to an unacceptable level of public nuisance. The Council should not be prepared to sacrifice the well being of their residents just to generate income in this way.

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IP10 Representation

Dear licensing team,

I am a local resident. I moved here seven years ago, at some expense, because of the quiet charm of the area, hoping to spend the rest of my life here.

Since then, the situation has changed, suddenly, and beyond expectation, at increasingly frequent intervals, into an unruly and unsafe area, during the summer months. I live on my own, in a turning opposite the park. I have been scared witless by the mobs during the annual events, the noise and jeering, the drinking, and problems with traffic jams and congestion. (yes they do find a way to park in prohibited areas.)

Last year, whilst I was on the bus a crowd of youths, with cans of alcohol, were banging on the bus windows laughing and shouting. Some of the shops and restaurants were full to capacity, and it was impossible to get in, some youths were being intimidating in Chalk Lane, where I have to walk to get home, and there seemed to be mess and chaos everywhere.

This is something I now dread, IT IS A RESIDENTIAL AREA, NOT IN THE MIDDLE OF THE COUNTRY. You may think I'm a fuddy duddy, but I have raised children, I want to invite my friends here - not worry whether 25,000 other people are using the tube. ENFIELD HAS HIJACKED THE PARK FOR PROFIT, AND TWO FINGERS UP TO THE RESIDENTS.

PLEASE PLEASE CURTAIL THIS MENACE, THE THOUGHT OF MORE IS MAKING ME ILL.

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IP11 Representation

Dear Sirs

Further to your letter received on 11 February 2019 and subsequent blue notices appearing from 18 February 2019, in relation to the Premises Licence Applications for Trent Country Park - AMAAD Festival Event - 'A Man About A Dog Ltd' event organisers, we are hereby raising an objection.

As a resident who has witnessed the impacts of '51st State' on this community, and understanding that this new event could hold a crowd of more than '51st State' with some 25,000 attendees with alcohol consumption throughout the day and night, and safety of the event being left to the license holder, we do not believe that this event with such numbers has the event-goers or interests of the community catered for properly.

The Cockfosters area simply cannot cater for a crowd this large, and your letter falls short of advising of any or adequate Police measures, plus the impact on the tube station, and what would happen if they had to close the station due to over- crowding.

It would be devastating to see a repeat of issues that were witnessed after the 51st state event because of the sheer crowd numbers and the long-drinking time with alcohol, which included: - roads over-run with drunk event-goers (and indeed a casualty of this where a lady was knocked over by a car) - over-crowding of the tube-station - Police apprehending a group of people who were being disrespectful to the area and the Police - evidence of drug-taking (bullet canisters all over the roads, which could have been picked up by a child thinking it to be a toy) - streets around the park not properly cleaned of litter - residents not able to get back to their houses due to roads being closed-off - abusive language to some residents and event-goers urinating in their gardens (despite road-closures, drunk event-goers were still able to walk up the side roads off the main Cockfosters Road).

Please note that as residents, we don't object to smaller, family-oriented, charity events that are held at Trent Country Park. But events of bigger scale, where there is the potential for long-hours of alcohol consumption, have proven in the past to be problematic. Cockfosters and Trent Country Park just doesn't have the capability to hold an event of this nature / scale. It is too large for this area, and has a hugely negative impact. Whilst I wish the event-goers success, to hold this scale of event in this area has the potential for risk and problems. It should be held in another area that can cater for this kind of event.

On the basis of the above, and with little evidence within your letter to show proper due diligence to the policing and crowd control, we our objecting to this event on the grounds of Public nuisance and Public Safety in the first instance, and the Potential impact on crime and disorder. We also strongly object to a perennial licence being Page 114

issued, when this event hasn't even taken place in this venue before. There is no grounds to base a perennial licence on.

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IP12 Representation

Dear Sirs As a resident of Cockfosters for 49 years I am dismayed & disgusted with Enfield Councils attitude towards the wishes of the people who live in the area in respect to the above two music festivals not to take place.

As councillors who no doubt do not live in the Cockfosters/Hadley Wood area you have no comprehension to the chaos these very large events have within the community.

Nobody is saying music festivals should not take place within the grounds of Trent park, but the numbers of visitors proposed of 25,000 for the 51st concert & between 15 to 17.5 thousand for Elrow is just unacceptable for the following reasons.

1) Transport to & from the area cannot cope with the numbers in question. ( Fact ) 2) Anti Social Behaviour of the type of people these events attract. ( Visitors Urinating in my original houses front garden ) ( Fact ) 3) Acute theft from shops within the vicinity. ( Fact ) 4) Totally non existent presence of law enforcement, the marshalls do not have any power to arrest trouble makers. 5) A great deal of drugs are passed around & consumed on & off site ( Fact ) 6) Many residents are prohibited in leaving their properties due to the fact they cannot get back due to road restrictions. This has the effect of imprisoning residents in their own homes for the days in question. 7) The acute damage inflicted on the grounds of Trent Park, two years ago the large field/grass area was destroyed. ( Fact )

The greed of Enfield Council is unacceptable. Don't waste money on hair brained schemes like Bicycle Lanes & maybe you can use the saved funds on repairing the roads to greater effect.

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IP13 Representation

Friends of Trent Country Park

Submission of objections to Enfield Council Licensing sub-Committee; reference application by Elrow (Man about a dog) event in Trent Country Park (TCP) – August 17th 2019.

Statement of Objections.

1. Safety factors: • The proposed commercial event calls for a license to admit 25,000 into the park for a whole day's music and entertainment with alcohol. This number exceeds the largest previous gathering by 10,000 and is not only without precedent, is totally unproven, and inconsistent with facilities in the park and neighbourhood such as to raise serious safety concerns for all.

• The park has no facilities to support major events (10,000+ attendees) Suitable access, emergency egress, refuges and shelter, road lighting, marked emergency exit trails are not available; pedestrian access, parking, paved footpaths and toilets are sized for regular visitor numbers only.

• Trent Park was laid out as a gentleman's estate with one 3m narrow gate issuing onto a paved entry road. This is the only paved entrance to the park for events, personnel and equipment. A separate 4m gate in the perimeter wire fence is opened to permit foot entry on events days; it is unpaved so visitors walk 800m over unprepared ground to the event which in wet conditions will be arduous and a risk in the event of any disturbance.

• TCP is used for communal and sporting events in daylight hours for up to several thousand, and the Friends encourage these local community activities. They represent the proven safe capacity of the park for casual non-commercial gatherings.

• LBE has progressed from permitting 10,000 attendee commercial events 4 years ago through 12,500, 15,000 and now 25,000 and is clearly proceeding with ever larger numbers which, given the lack of supporting facilities, the Friends consider wholly unsustainable. The Friends deplore that LBE will not assign maximum visitor numbers to TCP based on objective risk assessments, but proceeds on an ad hoc basis. Residents, visitors and park users all deserve the highest safety standards and, because infrastructure is lacking lives could well be put at risk.

• The presence of 25,000 attendees places overwhelming weight on the two entrances. Orderly evacuation via these gates to Cockfosters Rd would take not less than 90 minutes, with high potential for injury or worse in the event of any disturbance. Egress is only onto the Cockfosters Road, and although this will be closed to traffic in the evening of the event, any rush to the park gate before then would result in chaos. There is no emergency Plan B because there is no practical alternative egress.

• The whole event plan depends solely on TfL operating the published service from Cockfosters Underground Station. In the event of closure at the station owing to service Page 117

interruption or concern by staff at pressure on the station, crowds would pile up in the approaches and many visitors would of necessity have to remain in the park, probably in the dark as the event enclosure will stand 0.5 KM from the public road. In reduced daylight or darkness orderly egress is not conceivable since there is no lighting in the park – escape in the dark is not a tenable proposition with such large numbers.

• Access to the TCP site is primarily by public transport, via the Piccadilly line at Cockfosters. Dispersing crowds via trains that carry 600 persons each has proven manageable with gatherings up to 10,000, but was problematic at 15,000 in 2018 and is regarded as bound to stumble with 25000. Passenger entrance to the station is planned by the 2 west stairways which are narrow, steep, with two turns into the underpass which is notoriously slippery when wet; the potential for accidents and worse is obvious when crowds press.

• LBE asserts that TfL has assumed responsibility for the service when it is clear TfL will do no more than operate a regular advertised train service: in the event of any incident on or close to the narrow west entrances to the station, or interruption to the service, TfL will follow its required procedure and close the station on safety grounds. There being no Plan B to disperse visitors, Cockfosters faces a huge gathering of disaffected persons with no obvious means of returning to London. The Friends do not regard this as sustainable.

• Clearly there has to be a match between the number of travellers converging on Cockfosters station that equates to its maximum carrying capacity. We observe that LBE is not willing to name that limit because it restrains its freedom of action to license ever larger events in TCP. Considering there is no other means of public transport available in the vicinity on the night we assert that 25000 persons is beyond the capacity of Cockfosters public transport facilities and no evidence has been offered to allay this concern.

• In view of the potential for disorder and injury we now turn to plans for policing the event. We are assured that no more than observer strength police force numbers ( >6) are required at this mega event, management of crowds being placed exclusively in the hands of casual marshals. The Friends submit this is carrying cost paring to extremes, and is an open invitation to disorder amongst the crowds typical of these events. Should there be a disturbance there is no way that marshals could contain the situation. We also learn that there is reluctance to commit to a significant and appropriate police presence because the number of warranted officers required is just not available owing to staff vacancies. If true, we hold this event must be resized to bring numbers back within the limits of the policing available. For reference, in 2018 the 51st State event of 15000 attendees was policed by close on 30 warranted officers.

• The Friends observe that gatherings of this size for events of this nature are best housed in arenas constructed on permanent sites with full infrastructure to support orderly ingress and egress, with all the emergency capabilities and facilities, trained manpower and enclosures required to maintain control over crowds. Pressing unprepared sites such as TCP into use as cheap alternatives is not sustainable nor even required; there is no shortage of arenas and stadia in London.

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• We are told that Enfield Council's Safety Advisory Group (SAG) has reviewed plans with Elrow and has no objections, so it can proceed to licensing application. The Friends remain totally unpersuaded that the SAG offers any credible degree of protection to the public in this regard. This committee is constituted and chaired by LBE, which itself declines any responsibility for events. SAG is advisory only, not executive, and by its written remit is excluded from responsibility for any outcome arising from its advice. The Friends have no reason to believe the SAG has commissioned any independent study as to the carrying capacity of the park and neighbourhood, and is proceeding on an ad hoc best endeavours basis. That a gathering of 25000 has passed scrutiny without a stipulation as to appropriate policing cover in the current high level of emergency threat awareness vitiates its whole stance and credibility; it is simply not performing in the public interest.

• Enfield Council has pursued a policy of permitting ever larger commercial events in TCP but has never submitted the park for professional capacity assessment; it asserts it has no responsibility for events on public property, which the Friends regard as unsustainable, especially since LBE is a material beneficiary to the hiring of the site and licenses its use. It also has a duty of care to the public which overrides short term income considerations.

2. Nuisance factors and relevant licensing conditionalities:

• Events of this size pose a substantial risk to the structure and integrity of the park. In 2017 rain so softened the exhibition table that large parts of it were denuded by wheeled vehicles used in two major events. Repairs were superficial and tardy because the terms and conditions of licensing do not permit the full cost of repairs to be charged to the event organisers. The scale deposit in LBE's terms of licensing, at £7500, is wholly inadequate and we see no reason why LBE, which professes a lack of income, avoids taking measures to ensure the park is restored as rapidly as possible at the expense of the perpetrator. We draw our own conclusions that LBE does not wish to pressure event organisers with the true cost of holding events in TCP.

• The impact of major events on other park enterprises, Go Ape, the animal sanctuary, and the Hockey Club in particular, are substantial and LBE has made no move to resolve their losses. In effect their loss subsidise LBE's financial gains.

• The Friends calculate that the total cost to LBE of attracting major commercial events to TCP in executive time, processing applications for licensing, control and administration, making repairs, dealing with litter etc, more than halves the gross revenues to LBE. The Friends discount, with justification, claims by Enfield Council that the revenues are worth the overall loss of amenity and damage to the community and Trent Country Park. Events beyond the carrying capacity of TCP, which from experience we place at not more than 10,000 persons per day, are objectively unsustainable and should be halted.

Friends of Trent Country Park Page 119

IP14 Representation

I am writing to strongly oppose the proposal from Elrow for another event to take place with an absurd amount of people attending in Cockfosters on 17th August. Events of this scale damage not only the park itself, but cause chaos to all who live in the surrounding area. It causes unnecessary traffic congestion and pollution, as well as crime (particularly as the police presence proposed is not remotely enough for an event of this size). Local police have enough to do than spend valuable resources monitoring this kind of event where drugs are likely to be rife.

As a local resident I would like to be informed of any potential developments related to this event.

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IP15 Representation

As an Enfield resident, a Friend of Trent Park and someone who visits Trent Park regularly, visiting the animal sanctuary with my grandchildren and enjoying Go Ape, I am concerned about the number and size of future events planned by LBE. I am particularly concerned about the planned event for August 18th - an unprecedented number of expected visitors. These events adversely affect the surrounding area as well as restricting use of the park by the public on days preceding and days after the events.

I agree with the objections submitted to you by the Friends of Trent Park and hope you will take notice.

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IP16 Representation

Dear Sir/Madam

I am emailing to register my objection to this large event planned for 18 August.

My reasons are twofold.

1. Our local traffic will be adversely affected by such a large gathering. Cockfosters and Barnet roads are not suitable for the volume of traffic.

2. Trent Park is used by so many local families over the summer break. As a local tax payer and regular park user, I object to the park use restrictions that will be placed on our local community.

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IP17 Representation

Having looked at the above proposals I feel I must object on several grounds.

Firstly, while I recognise that all institutions are compelled to raise income for maintenance etc, it does not seem reasonable to open Trent Park to the risks posed by allowing such a large number of people in - obvious risks would be to the park itself, particularly if this is a licensed event - to the business of Go Ape and to wildlife in the park.

There are other events taking place in the park this summer which will raise funds - still large but considerably smaller than this event.

Trent Park is a much-loved and very well-visited park - local residents make good use of it throughout the year as well as people who travel some distance to visit the park. During the summer holidays many families look forward to enjoying the park with their children. According to this proposal the park would not be properly accessible, even, for some weeks during the summer holidays - and for much of the time it will be full of heavy vehicles either delivering or dismantling the venue which is to be erected on the site.

To my mind it is not reasonable to hold such a huge event in a public park, and it will distress and anger many people.

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IP19 Representation

Dear Sir/ Madam

I am very concerned about the proposed size of this event, which would be much bigger than any previous event in the park. I have serious concerns about safety, disruption in the surrounding neighbourhood and potential damage to park assets. Considerable time and money have recently been invested in historical and ecological assets in the park and it would take only one unruly event-goer to ruin these assets. I have seen no evidence that these assets will be adquately protected or that the event will be adequately policed to prevent unruly behaviour. I therefore ask that you do not grant the license.

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IP20 Representation i have seen the distress caused by similar events this is a much larger number of people than ever handled it is an unproven load on the park and neighbourhood it should not be allowed

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IP21 Representation

Dear Sirs ,

I must raise the strongest objection to the proposed festivals, 51st State on 3rd Aug and Elrow festival on 17th Aug 19 . For Trent park

These crowds are excessive and will do irreparable damage to the park . Trent park is enjoyed by a significant number of your constituents and this relatively small financial gain will significantly erode the good will of the people of Enfield towards the local authority

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IP22 Representation

To whom it may concern.

I wish to strongly object to the proposed event above.

Trent Park does not seem the right place to hold an event for 25000, 10000 more than any previous event. I use the park daily and every summer we have to endure these events taking place. Some, of which, take a week of preparation. Huge lorries using the one entrance to the park and limes avenue. The same avenue that is used by the public trying to enjoy the park, children and dog walkers. There is also severe disruption to local residents as the Cockfosters road becomes totally gridlocked with traffic. The amount of litter that is left behind after these event is nothing short of shocking. The people who attend the park for these events seem totally unaware that this is a park and seem to think it’s totally acceptable to leave all their rubbish behind on the field.The staff attempt to clear up the area but inevitably there is plenty of rubbish left behind in the grass. Trent Park was never meant to be an events venue and as such does not have the amenities. Trent Park is at its most glorious in the summer and the whole of the park should be made available for the public to enjoy without disruption of events, the profits of which never seem to be invested back into the park.

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IP23 Representation

I wish to object to the issuing of the license for the Elrow event. As a frequent visitor to Trent Park , I am astounded that you would even consider such an event of this magnitude to take place there. The damage this will do to the park and to the neighbourhood could cost we ratepayers hundreds of thousands of pounds. Closing Cockfosters road will cause chaos over a large part of that area of the borough, let alone what it will do to those unfortunate enough to live or work in the immediate neighbourhood.

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Anonymous Representation

I would like to let you know my strong objections to you giving a licensing agreement for this festival. I object that Trent Park is being used as a money making place causing lots of noise to myself as a resident and encouraging people to drink in the park . A you may or may know when Trent Park was given to the residents of Enfield it was given as a beautiful park and countryside - not for money making in this way.

I also object that the main Cockfosters Road will be closed to traffic which is a main access to the M25. I live in Westpole Avenue on the train. Side and when there has been an event of this nature before the noise coming across has been tremendous. Is this way Enfield are making money by abusing resident in the area! So ii object strongly to this event and even more strongly the sale of alcohol. I look forward to hearing from you in this matter

I think having a public park and selling alcohol is a contradiction in what a public park stands for. I also do not want lots of people coming out of the park late at night ha ing been drinking. After other events I have seen bottles, beer cans and lots of litter left lying around. More important I have seen people urinating in the street which naturally I find unacceptable

A very concerned and angry resident

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IP25 Representation

The huge number of 25000 expected attendees is far to high for the area, noise pollution, safety issues controlling huge numbers of maybe intoxicated revellers, public transport will be unable to cope and road closures are completely unacceptable. There are far too many of these so called festivals going on in the park now. It is unfair on the local community as they cause so much disruption and stops the park being used for its intended purpose.

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IP26 Representation

I would like to object to this unacceptable use of the park. It denies regular users access to a public facility. There appears to be no plans to reinvest any of the income generated back into the park. It creates a mess and a lot of noise which ordinary park users have to tolerate. There is a risk of damage to other areas which have received considerable investment recently. It will impact on the operation of the go ape business during what should be their busiest time of year. I hope you will refuse a license for this event.

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Annex 14

Proposed List of Conditions

Annex 1 - Mandatory Conditions

The Mandatory Conditions are attached and form part of the Operating Schedule of your licence/certificate. You must ensure that the operation of the licensed premises complies with the attached Mandatory Conditions as well as the Conditions in Annex 2 and Annex 3 (if applicable). Failure to do this can lead to prosecution or review of the licence.

Annex 2 - Conditions consistent with the Operating Schedule

OFFERED BY APPLICANT AND AGREED BY RESPONSIBLE AUTHORITIES:

1. There shall be no adult entertainment or services, activities or matters ancillary to the use of the premises that may give rise to concern in respect of children.

2. Entry is restricted to over 18s only.

3. The licence shall only be used for two event days taking place over one weekend per year.

4. Having regard to the current edition of the Purple Guide, to Health, Safety and Welfare at Music and Other Events, the premises licence holder shall submit a completed Event Management Plan, bespoke to the event, to the Licensing Authority and the Enfield Safety Advisory Group for consultation purposes.

5. The Event Management plan must include but is not limited to the following; (1) Risk Assessment(s); (2) Traffic Management Plan; (3) Security /Crowd Management Plan; (4) Noise Management Plan; (5) Medical Plan; (6) Alcohol and Drugs Policy; (7) Any other associated/relevant documentation.

6. Requirements within all the documentation set out in Condition 5 will form additional conditions on this premises licence which will be observed and complied with.

CONDITIONS SOUGHT BY POLICE & AGREED BY APPLICANT:

7. A digital CCTV system to be installed in the premises as follows: (1) Cameras must be sited to observe the entrance from both inside and outside. (2) Cameras on the entrances must capture full frame shots of the heads and shoulders of all people entering the premises i.e. capable of identification. (3) Cameras must be sited to cover all areas to which the public have access. Page 132

(4) Provide a linked record of the date, time of any image. (5) Provide good quality images - colour during opening times. (6) Have a monitor to review images and recorded quality. (7) Have a member of staff trained in operating CCTV at venue during times open to the public. (8) Digital images must be kept for 31 days. The equipment must have a suitable export method, e.g. CD/DVD writer so that Police can make an evidential copy of the data they require. Copies must be available within a reasonable time to Police on request.

8. An incident log shall be kept at the premises, it will be in a hardback durable format handwritten at the time of the incident or as near to as is reasonable and made available on request to the Police, which will record the following: (1) all crimes reported to the venue (2) all ejections of patrons (3) any complaints received (4) any incidents of disorder (5) siezures of drugs or offensive weapons (6) any faults in the CCTV system or searching equipment or scanning equipment (7) any refusal of the sale of alcohol (8) any visit by a relevant authority or emergency service.

Annex 3 - Conditions attached after a hearing by the Licensing Authority

Page 133 Agenda Item 4

LICENSING SUB-COMMITTEE - 13.3.2019

MINUTES OF THE MEETING OF THE LICENSING SUB-COMMITTEE HELD ON WEDNESDAY, 13 MARCH 2019

COUNCILLORS

PRESENT (Chair) George Savva MBE, Anne Brown and Maria Alexandrou

ABSENT

OFFICERS: Ellie Green (Principal Licensing Officer), Charlotte Palmer (Senior Licensing Enforcement Officer), Antonia Makanjuola (Legal Services Representative), Jane Creer (Democratic Services)

Also Attending: Mr Michael Kirby (Designated Premises Supervisor), Ms Karen Cochrane (Flint Bishop Solicitors) and representative of Star Pubs and Bars Ltd - on behalf of the applicant Mr and Mrs Nolan - Interested Parties (IP2)

1009 WELCOME AND APOLOGIES FOR ABSENCE

Councillor Savva as Chair welcomed all those present and explained the order of the meeting.

1010 DECLARATION OF INTERESTS

There were no declarations of interest.

1011 HOP POLES PUBLIC HOUSE, 320 BAKER STREET, ENFIELD, EN1 3LH (REPORT NO 201)

RECEIVED the application made by Star Pubs & Bars Limited for the premises situated at The Hop Poles Public House, 320 Baker Street, Enfield, EN1 3LH for a Variation of a Premises Licence (LN/200502201).

NOTED

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1. The introductory statement of Ellie Green, Principal Licensing Officer, including: a. The application was for variation of a premises licence held by Star Pubs & Bars Ltd for the Hop Poles public house. b. The pub was located in a mixed commercial parade on a busy road and with surrounding residential properties. c. The pub had been operating since before 2005. d. The application sought extension of hours for licensable activities until 02:00 latest at weekends: this would be an extra two hours for alcohol sales and music, and an additional one hour during the week. This would equate to a reduction in part as the pub was currently able to open 24 hours a day. e. A number of representations had been received: from the Police, the Licensing Authority and three others referred to as IP1 to IP3, who were local residents. There was also a representation in support received from IP4, who was also a local resident. f. The parties had not been able to reach agreement on all conditions or hours sought. g. Mediation had continued between the applicant and the Licensing Authority and the Police, and details of the hours sought were set out on page 1 of the supplementary agenda pack. h. The Responsible Authorities made representation on Prevention of Crime and Disorder; Protection of Children from Harm; and Prevention of Public Nuisance. The residents making representation against the application objected to it in its entirety, as set out in Annexes 5 to 7. i. The representation in support was set out in Annex 8. j. The Licensing Authority had received more representations, but these had either been invalid or out of time or no further information brought forward, but they had still been brought to the attention of the applicant for information. k. The final list of conditions agreed were set out in the supplementary agenda pack. Conditions 1 to 16 were agreed by all parties. Conditions 17 to 22 were not yet agreed, in addition to consideration of the final hours. l. Representatives of the Police sent apologies they were unable to attend the hearing, but had nothing further to add to the written representations. m. IP1, IP3 and IP4 were not in attendance, but equal consideration should be given to representations in writing or provided orally today.

2. The statement of Charlotte Palmer, Licensing Enforcement Officer, including: a. She was pleased to see some conditions agreed, and times specified. b. The Licensing Authority agreed to the start times, but recommended a terminal hour of 01:00 rather than 02:00. c. This premises was not located in a town centre. There were many residential properties in the surrounding area. Operating until 02:00 may be detrimental to local residents: there were concerns they could

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be disturbed by people leaving and arriving at a time when ambient noise levels were generally lower. If the pub was open later it was also likely it may attract more customers. d. Introduction of door supervisors was welcomed, but they would only be able to control people immediately outside the pub and not in nearby residential streets. e. Residents could be affected by music at this venue, especially during warmer months of the year. There were concerns about noise escaping from the pub. Officer observations had shown that loud music was audible outside, from the pub if not the function room, but there was potential for noise escape from older windows and from the door. Reminders had been given about the need for sound checks, but there had been no evidence this was done during the inspection. Officers had not yet followed up this inspection as many conditions were being amended, but there would be a re-inspection in due course. Concerns about lack of compliance with the licence had lowered officers’ confidence in those managing the pub. f. Condition 8 in respect of operation of music equipment was included on the current licence, but was not being offered now. The applicant was not willing to accept the request for a noise limiter at this stage. The Licensing Authority believed that noise concerns could be mitigated by suggested additional conditions 19 to 22 in the supplementary agenda pack. g. On the advice of the Enforcement Team, the applicant submitted a number of Temporary Event Notices (TENs) towards the end of 2018 to temporarily extend hours, but it was noted that any live music events held during the period ended at 00:00, so had not provided any evidence to assist in making an informed decision. That there had been no complaints from local residents during that time was not meaningful. h. In respect of the age verification condition, officers considered this was now covered by the mandatory condition. The Council promoted ‘Think 25’, but the pub would be able to use ‘Think 21’ instead, though officers considered their suggested condition to be more suitable. i. The Licensing Authority continued to object to a terminal hour of 02:00 on Friday and Saturday, and recommended 01:00. j. If extended hours were granted, the Licensing Authority would also recommend the last entry time to be amended to one hour prior to closing.

3. Charlotte Palmer on behalf of the Licensing Authority responded to questions including the following: a. In response to the Chair’s queries regarding the starting hours for licensable activities sought by the Licensing Authority, it was advised that the pub currently had permission for 24 hour opening from the old legislation. The Licensing Authority would like hours to be specified, but the main issue was the terminal hour late at night. It was also confirmed that the previous licence holder had applied for a reduced

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terminal hour as they had not wanted to employ door staff, and that this had not been as a result of a licence review.

4. The statement of Mr and Mrs Nolan, IP2, including: a. They lived in Canonbury Road, within sight and earshot of the Hop Poles pub. This application for live music until 02:00 and closing time of 02:30 in the residential area was completely unacceptable. b. The pub was a very old building with no double glazing, and noise could escape. c. At the moment, no one patrolled outside to check sound levels. d. Customers loitered outside the pub smoking and drinking and this created a noise nuisance. e. Residents did not believe that anything would change in the way the pub operated, but that things would get worse as the hours would be longer.

5. The statement of Karen Cochrane, Flint Bishop Solicitors, on behalf of the applicant, including: a. She confirmed that the premises licence holder Star Pubs and Bars Ltd owned the freehold and had a lease agreement with the tenant Mr Kirby (also the Designated Premises Supervisor) and his business partner Mr Battersby who had been there since April 2017. b. The variation application would tidy up the licence. c. The TENs which were granted in 2018 would have been helpful if they had been used, to show the steps proposed to manage later events and to supply actual evidence. Unfortunately, Mr Kirby’s business partner was undergoing treatment for cancer and the premises had not been in a position to put in steps to hold later events, such as recruitment of door staff. This was an opportunity missed, but there had been more pressing matters. d. The variation application would include set opening hours, which would also assist in preventing poker playing into the early hours. e. A significant number of conditions had been agreed, and the Responsible Authorities were thanked for their assistance. f. The points of dispute centred largely on the hours. This hearing had provided a further opportunity for discussion with her clients, and it was now suggested that live music should end by 00:00 daily, including weekends as this was considered more appropriate. g. In the light of this amendment, the proposed conditions 19 to 22 relating to noise mitigation would not be proportionate if music was to cease at 00:00. h. There had not been evidence that noise from music had been a particular problem. Issues in November related to building works in the function room leading to a band and equipment where they should not normally be situated. i. The applicant was seeking flexibility to open and trade later at weekends, until 02:00. However, the pub would not be wishing to open until 02:00 at every opportunity. For the majority of weekends a

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terminal hour of 01:00 would be sufficient, but there may be occasions when later opening would be required. j. A Police search had found no records of concerns relating to the pub. k. It was considered that the conditions offered would ensure that the licensing objectives were promoted, especially the condition in respect of door staff. l. Concerns raised had been speculative, but the client had listened and had acknowledged that live music may not be appropriate. Significant efforts were being made to ensure that noise did not emanate from the venue, including installing carpet in the function room, changing the curtains and blocking vents. The venue would also start to offer food. All responsibilities were being taken seriously. Records had been brought for inspection today, and were all up to date. m. Conditions would ensure that all the licensing objectives were promoted. If there were any issues, there was always an option to review the licence. n. It was good to see there had been a representation in support of the application. Pubs were an asset to an area and local businesses should be supported. Striking an appropriate balance was important, and stopping music at 00:00 but trading later would be a sensible way forward. o. This pub attracted an older crowd rather than youngsters. The proposed refurbishment and introduction of a food offer would make the venue more pleasant and improve the area. p. In respect of conditions, it was not considered sensible or appropriate to insist on a noise limiter. q. The premises currently operated ‘Challenge 21’ and it worked well and they wished to carry this on. This should not be an issue as this fitted with the wording of Condition 18a. Officers confirmed that it was not necessary to specify the type of ID which was accepted, but that having posters on display was important in defusing potential issues. r. The last entry should be one hour before close. s. Currently, recorded music was permitted 24 hours. It was suggested this should finish 02:00 latest.

6. The applicant’s representatives responded to questions including the following: a. The Chair queried the practical implications and cost of installing a noise limiter. It was advised that this equipment could be very expensive, but it would also not be appropriate if live music was to be stopped by 00:00. b. In response to Councillor Alexandrou’s queries, it was confirmed that transformative refurbishment works were planned, including internal and external double glazing, and replacement of fire doors. c. The Chair asked about the likely number of times the venue would wish to trade to 02:00 per year. It was advised that later hours would only be used on certain occasions, such as a pre-booked party or a late

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sporting event. The expectation would be that the pub would routinely staff up to 01:00, and would not regularly expect to operate to 02:00. d. In response to further queries from officers, the applicant gave agreement to an additional licence condition that written notice would be given to the Licensing Authority on the occasions when the pub planned to use the later hours. Appropriate text for this condition was prepared by the Principal Licensing Officer and this was agreed by all parties. e. Licensing Authority officers were concerned that equipment would no longer be required to be connected to a sound system under the control of the venue, and queried what control would be exercised over the volume of the music. It was advised that sound levels would be monitored when the bands set up. The sound would be set at a suitable level. Staff would also make noise checks outside: these were already in place and being done regularly. The Business Manager held bi- monthly meetings with licensees to ensure that all licence conditions were adhered to. Visits were also made to the pub as a customer. In response to the Chair, it was advised that the applicant would be prepared to install a noise limiter if required. f. In response to further questions about ensuring that customers left the venue quietly and did not cause problems to residents, it was confirmed that door supervisors were being put in place for this control. The door staff would also know whether sound was escaping, and they would remind people to leave quietly. Any decision should be based on evidence, and this was not a noisy or troublesome pub. The customers were generally older at this venue, and more respectful. g. The Interested Parties advised that they had not been disturbed by music, but there had been issues with customers standing outside the pub door by the street corner, which caused a big noise disturbance at weekends. It was advised that there was also a garden to the rear which was closed at 23:00, but the designated smoking area was outside at the front. Customers were not permitted to take drinks outside after 23:00, which would dissuade loitering. It was also hoped that door staff would monitor the situation. The applicant had noted the points made. h. In response to queries from Interested Parties whether there would be a limit on the number of occasions the pub traded late, it was advised that a limit would not be stipulated, but the Licensing Authority must be informed of every pre-planned event. The applicant confirmed that later hours would not be regularly used and their expressed intention had been recorded today. If there were problems with this premises this licence could be reviewed and the licence holders brought back before the committee.

7. The closing statement of Ellie Green, Principal Licensing Officer, that having heard and read all representations from all parties, it was for the Licensing Sub Committee to consider if the application was appropriate

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and in support of the licensing objectives, and take such steps as set out in para 7.3 of the officers’ report.

RESOLVED that

1. In accordance with the principles of Section 100(a) of the Local Government Act 1972 to exclude the press and public from the meeting for this item of business on the grounds that it involves the likely disclosure of exempt information as defined in Paragraph 7 of Part 1 of Schedule 12A to the Act.

The Panel retired, with the legal representative and committee administrator, to consider the application further and then the meeting reconvened in public.

2. The Chairman made the following statement:

“Having carefully considered all the written representations and listened to the oral submissions throughout the course of the hearing, the Licensing Sub-Committee (LSC) concluded that the applicant for The Hop Poles demonstrated steps for the full promotion of the licensing objectives.

The LSC was mindful of the London Borough of Enfield’s Licensing Policy Statement and statutory guidance in respect of premises located in or immediately adjacent to residential areas and the impact that even the relatively modest increase in the hours sought for licensable activities could have in terms, primarily on public nuisance, but also the potential for crime and disorder.

The LSC was persuaded that the Premises Licence Holder has been proactive in his approach to responsible operation.

Therefore the LSC agrees to the following:

The Licensing Sub-Committee RESOLVED that the application be GRANTED IN FULL AS AMENDED AT THE HEARING as follows:

Activity General Times Pre-Planned Event Times (to be notified in writing to Licensing team 7 days before event) Opening hours Sunday to Thursday 08:00 to 00:30 Sunday to Thursday 08:00 to 00:30

Friday and Saturday 08:00 to 01:30 Friday and Saturday 08:00 to 02:30

Supply of Sunday to Thursday 10:00 – 00:00 Sunday to Thursday 10:00 – 00:00 Alcohol (on and off) Friday and Saturday 10:00 – 01:00 Friday and Saturday 10:00 – 02:00

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Recorded Music Sunday to Thursday 09.00 to 00:00 Sunday to Thursday 09.00 to 00:00

Friday and Saturday 09:00 to 01:00 Friday and Saturday 09:00 to 02:00 Live Music Daily 09:00 – 00:00 Daily 09:00 – 00:00

Performance of Sunday to Thursday 09.00 to 00:00 Sunday to Thursday 09.00 to 00:00 Dance Friday and Saturday 09:00 to 01:00 Friday and Saturday 09:00 to 02:00 Late Night Sunday to Thursday 23:00 – 23:30 Sunday to Thursday 23:00 – 23:30 Refreshment Friday to Saturday 23:00 – 00:30 Friday to Saturday 23:00 – 00:30

Conditions (in accordance with Revised Conditions in LSC Supplementary report – Annex 11):

(i) Conditions 1 to 16, which are not disputed, (ii) AND Condition 18a, and Condition 17 in respect of last entry time one hour before closing to encompass general hours and pre-planned events, and additional Condition below:

The premises licence holder shall inform the Licensing Team, in writing, of their intention to use their extended hours, at least seven days before any such event.

3. The Licensing Sub-Committee resolved that the application be granted in full as amended at the meeting and conditions as set out above.

1012 MINUTES OF PREVIOUS MEETING

RECEIVED the minutes of the meeting held on Wednesday 12 September 2018.

AGREED the minutes of the meeting held on Wednesday 12 September 2018 as a correct record.

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