HOOD RIVER COUNTY BOARD OF COMMISSIONERS WORK SESSION & BUSINESS MEETING February 16, 2021

Hood River County is taking steps to limit exposure to and prevent the spread of COVID-19, as such this meeting will be held via Webex. The Commissioners will not be on site during the meeting but attending virtually. Visit the Board of Commissioners Webpage for a copy of the meeting protocols. To view and participate in the live meeting you must register prior to joining the meeting. Comments will be taken on item(s) indicated below with a * symbol, registration is required. Once you “join” the meeting you will be given the phone number and event number to use to call in from a phone to listen to the meeting. You may also elect to use the speakers on your device. If you do not have the ability to or do not want to view/participate in the meeting but only listen, you may just call in. The link to the meeting and phone/event number, for call-in purposes, can be found by visiting the Hood River County website then the Board of Commissioners webpage. Thank you.

WORK SESSION AGENDA 4:45pm Webex Platform

4:45pm COVID-19 Update 5:30pm 2021 CEDS Prioritization & Mid-Columbia Economic Deve. Update – Jessica Metta, MCEDD

BUSINESS MEETING AGENDA 6:00p.m., Webex Platform

I. ADDITIONS OR DELETIONS

II. CONFLICTS OR POTENTIAL CONFLICTS OF INTEREST

III. *PUBLIC COMMENT (must have registered on Webex and signed up to provide comment) (3 minutes per person, per subject that is not on the agenda)

IV. REPORTS – County Administrator (see attached), Commissioners, Counsel

V. WORK SESSION ACTION ITEMS (if any)

2021 CEDS List: RECOMMENDATION: Adopt the prioritized list of 2021 economic development projects for incorporation to the updated regional Comprehensive Economic Development Strategy. . VI. CONSENT  Approve the following Board of Commissioner meeting minutes: February 1, 2021.  Approve and sign two Resolutions related to participation in the 2021-2023 Oregon Community Dispute Resolution Program that allows for Hood River, Wasco, Sherman, Wheeler & Gilliam Counties to pool state resources and fund one community dispute resolution provider to benefit all counties and to designation Wasco County as the coordinator for each participating county for the 2021-2023 biennium community dispute resolution grant process.  Confirm the email poll approval for Chair Oates to sign off on the OLCC Liquor License applications for Phelps Creek Winery, Baseline Biscuits and H&S Wine Services, LLC.  Approve and sign an Intergovernmental Agreement, upon legal review, with Farmers Irrigation District related to recreation use and maintenance of the boat ramp at Kingsley Reservoir.  Approve and sign a letter of support the Oregon Farm Bureau’s petition to adopt permanent amendments to OAR 437-004-1120 to mitigate COVID-19’s spread in employer-provided agricultural labor housing. HOOD RIVER COUNTY BOARD OF COMMISSIONERS WORK SESSION & BUSINESS MEETING February 16, 2021

 Approve and sign a budget adjustment Resolution to move funds in the Maintenance budget FY 20/21 to cover expenses.  Approve a budget adjustment to move funds within the Public Works budget to allow for a extra help to be hired for an archiving project FY 20/21.  Approve and sign the Oregon Public Works Emergency Response Cooperative Assistance Agreement for another 5-year term as presented.  Approve the following items to be declared surplus and authorize them to be sold or disposed of per the Administrative Code: CE# 001088 HP Color Laserjet 5550n printer and CE# 000369 HP Jetdirect 500x switch box.

VII. NEW BUSINESS

Forestry

1. Timber Sale Advertising RECOMMENDATION: Discuss the opportunity for a timber sale on county land acquired through the Meadows Land Exchange.

Administration

2. Courthouse Security Improvement Project RECOMMENDATION: Approve moving forward with Option A which is to construct a security station at the entrance of the Courthouse.

3. Equitable Transportation Funding - ODOT COVID-19 Relief Proposal RECOMMENDATION: Discuss County position regarding the proposed split of COVID relief funding.

4. Elected Officials Compensation RECOMMENDATION: Further review information provided and determine a methodology or next steps.

VIII. EXECUTIVE SESSION ORS 192.660(2)(h) – Legal Counsel; potential litigation ORS 192.660(2)(d) – Labor Negotiations

IX. ADJOURNMENT

WORK SESSION HOOD RIVER COUNTY BOARD OF COMMISSIONERS AGENDA REQUEST FORM

DATE: February 1, 2021 DEPARTMENT:Administration NAME: Jeff Hecksel SUBJECT: COVID 19 Update

AUTHORITY: ORS: OAR: COUNTY ORD.: BACKGROUND/SUMMARY OF SUBJECT: The Commission has been receiving and sharing COVID 19 updates since last Spring.

dd,DEd^͗ None 0 FISCAL IMPACT͗

ACKNOWLEDGEMENT BY AFFECTED PARTIES: COUNTY COUNSEL FINANCE OTHER AGENCIES ADMIN ✔ HR DEPT APPROPRIATE COUNTY COMMITTEE OTHER ✔ RECOMMENDATION OF THE DEPARTMENT:

ADMINISTRATION RECOMMENDATION: Receive information from staff.

FOLLOW UP: ORD/RESO/AGMT/ORDER, ETC: ORIGINALS TO R&A COPIES TO: HOOD RIVER COUNTY BOARD OF COMMISSIONERS AGENDA REQUEST FORM

DATE: February 16, 2021 DEPARTMENT:Administration NAME: Jeff Hecksel SUBJECT: 2021 CEDS List Review/Acceptance and MCEDD Update

AUTHORITY: ORS: OAR: COUNTY ORD.: BACKGROUND/SUMMARY OF SUBJECT: Mid Columbia Economic Development (MCEDD) will be presenting the 2021 CEDS project list that was developed by the HR Economic Development Group for the Commissioners to review, request modifications, if needed and then to accept the project list.

Jessica Metta, MCEDD Exec. Director will also be providing an update on MCEDD.

dd,DEd^͗ Other 1 FISCAL IMPACT͗

ACKNOWLEDGEMENT BY AFFECTED PARTIES: COUNTY COUNSEL FINANCE OTHER AGENCIES ✔ ADMIN ✔ HR DEPT APPROPRIATE COUNTY COMMITTEE OTHER RECOMMENDATION OF THE DEPARTMENT:

ADMINISTRATION RECOMMENDATION:

Adopt the prioritized list of 2021 economic development projects for incorporation to the updated regional Comprehensive Economic Development Strategy.

FOLLOW UP: ORD/RESO/AGMT/ORDER, ETC: ORIGINALS TO R&A COPIES TO: Memorandum

Date: February 4, 2021 To: Hood River County Board of Commissioners From: Jessica Metta, MCEDD Executive Director Re: Hood River County Economic Development Project Ranking

Request Adopt a prioritized list of 2021 economic development projects for incorporation to the updated regional Comprehensive Economic Development Strategy.

Overview Annually the Hood River County Board of Commissioners prioritizes a list of economic development projects in the county. These projects focus on the key economic development infrastructure needs of the county. Prioritized projects are then also provided to Mid-Columbia Economic Development District for inclusion in the region’s Comprehensive Economic Development Strategy. The MCEDD Board of Directors will meet on March 18, 2021, to consider the regional ranking of projects as derived from the county lists. The annual review of projects provides an opportunity for jurisdictions to inventory and develop consensus regarding high priority economic development projects. Prioritization supports projects in seeking and leveraging new funds and to provide attention from policy makers.

In January, the Hood River Economic Development Group met to review the 2021 list of projects from around Hood River County submitted by the County, City of Hood River, City of Cascade Locks, Port of Hood River, Port of Cascade Locks, Columbia Gorge Community College, and others. The group developed a proposed ranking for consideration and adoption by the Board of Commissioners. They have recommended the following priority order:

Draft Project Sponsor Project (as submitted by Project Sponsor) Rank 1 Port of Cascade Bridge of the Gods Maintenance Locks Maintenance of the Bridge of the Gods and improvements to include: a. WaNaPa and Toll Booth Road intersection traffic circle ($1,690,000) or signalized intersection ($2,709,000). b. Design and construction of Pacific Crest Trail link across the river adjacent to the Bridge. Total project cost estimate: $28M. 2 City of Hood Affordable Housing River, Hood Development of the 780 Rand Road Housing Development project for River County affordable housing as well as additional land acquisition for affordable and attainable housing development in the City of Hood River and Hood River County. 3 Port of Hood Hood River Lot 1 River Lot 1 is the largest remaining light industrial property in Hood River. A significant infrastructure investment- specifically, water, sewer, and public streets - is necessary to prepare the site for industrial development to meet

1

long term job creation and economic development goals of the community. Total project cost estimate: $8,319,050. 4 City of Hood Hood River Elevated Sewer Line River The existing elevated sewer main on the south side of the interstate is very old, exposed and there is no means to divert or stop the flow if there is a break on the main, with potentially catastrophic environmental costs. This project will install a lift station and re-route the sewer line. Total project cost estimate: $3,340,000 5 Columbia Agriculture Technical Program Gorge Hood River County School District and Columbia Gorge Community Community College are exploring an articulated Agriculture Program of Study, offering College high school students an opportunity to earn early college credit. Potential topics identified thus far include UAV/UAS and robotics, sustainable practices, farm management, succession planning, forestry, earth sciences, environmental studies and other skills pertinent to orchards, viticulture, specialty crops and the “farm to table” supply chain. Initial cost estimates: $60,000 for workforce needs assessment, curriculum development, outdoor learning lab design and soils analysis of the proposed learning lab site; $20,000 to develop a business model for program sustainability. 6 Port of Cascade Port of Cascade Locks Recreation Facilities and Enhancements Locks Enhancements to the several recreation areas are needed to serve the growing recreational facility needs and to meet the demand of ever- increasing tourists and recreationalists, including hiking, biking, nature center, fishing areas, marina, sailing facilities, parking areas, disc golf, etc. a. Cascade Locks 26-Mile Multi-Use Travel project with trail head, parking, and restrooms. Total project cost estimate: $500,000 b. Business Park recreational areas development. Total project cost estimate: $2,000,000. 7 City of Hood Hood River Waterfront Stormwater Line Replacement River This project will relocate a stormwater line that serves downtown, I-84, and the waterfront and bring the storm drainage system into correct operation. The original line was installed in the 1960s, is under the level of the Columbia River, and buildings were placed over the line. Total project cost estimate: $6,200,000 8 Hood River Treatment of Wastewater County 1. Address the Total Maximum Daily Load issues at Odell Sanitary District. The District completed an Excess Thermal Load Treatment analysis that concluded relocating the outfall from Odell Creek to the Hood River was the optimal solution. Total project cost estimate: $900,000 2. Work with regional group to plan for future - processing of sludge and land application of biosolids. 9 City of Hood Hood River Intersection Improvements River Reconfiguration and signalization at Cascade Avenue and Rand Road intersection (Total project cost estimate: $3M), and construction of a traffic

2

signal at the intersection of 2nd Street and Oak Street (Historic Highway 30) in Hood River (Total project cost estimate: $700,000). 10 Port of Hood Hood River-White Salmon Interstate Bridge Replacement River The existing bridge is nearly 90 years old, structurally obsolete and seismically deficient. A new bridge is needed to improve and ensure multi- modal transportation of people and goods across the Columbia River between the communities of Bingen and White Salmon in Washington, and Hood River in Oregon. Total project cost estimate: $350M.

Additional Projects Submitted for Consideration of Ranking The following projects were also submitted for consideration of ranking and are presented in no particular order, with an opportunity to include all or part of those listed as “additional priority projects.”

Project Name/ Description Sponsor City Hall City Hall needs to have all electrical and lighting systems, all heating/air conditioning Refurbishment (City systems, all windows, all plumbing and the roof replaced and brought up to the current of Cascade Locks) building code requirements. This would also include the seismic upgrade of $2.5 million. Total project cost: $5 million Reconstruction of Barker Road functions as: Barker Road (Hood • Primary access for approximately 20 homes and businesses. River County) • Primary access to Hood River Garbage from south and west. • Secondary access for approximately 10 businesses in an industrial area. • Alternate route for local closures of Hwy 281/Tucker Road. Estimated cost: $450,000 Transportation City of Cascade Locks submitted: Improvements 1. Forest Lane Reconstructions: The City needs to rebuild Forest Lane from WaNaPa (City and Port of Street to I-84 overcrossing (10,000 feet) with sidewalks on at least one side, curbs Cascade Locks) and gutters, bike lanes, signage, and paving. Total Project Cost: $10 million 2. Gravel Pit Road Rebuild: Rebuild Gravel Pit Road from Forest Lane to the UPRR at grade crossing including upgrading the crossing. The road would include sidewalk on the west side, curbs and gutters for a full width (24 foot) Street. Total project cost: $1.75 million 3. Herman Creek Lane Rebuild: Rebuild Herman Creek Lane from Forest Lane to Attwell Lane (865 feet) with a sidewalk on the west side, curbs and gutters for a full width (24 foot) Street. Total project cost: $650,000 4. Build Atwell Lane: Construct Attwell Lane from Herman Creek Lane to the Gravel Pit (540 feet) with sidewalk on one side, curbs and gutters for a full width (24 foot) street. Total project cost: $400,000 5. WaNaPa/Tollhouse Road Roundabout: Upgrade the intersection of WaNaPa Street and Tollhouse Road for aesthetic welcome to the City and safety improvements reducing speed of vehicles coming off of east bound I-84. Total Project Cost: $2 million 6. Forest Lane/WaNaPa Roundabout: Upgrade the intersection of WaNaPa Street and Forest Lane for aesthetic welcome to the City and safety improvements reducing speed of vehicles coming off of west bound I-84. Total Project Cost: $2 million 7. I-84 Full Interchange Access: A complete interchange at the east end of town would facilitate easier access to the Business Park. The estimate is to build a complete new interchange where Forest Land crosses I-84. A cheaper alternative

3

would be to add a westbound on ramp and an east bound off ramp at Exit 47. Total project cost: $120 million 8. Cascade Locks Truck Route Improvements: This project seeks to add a west bound on ramp at this intersection allowing trucks to easily come into and out of the Business Park and access I-84 heading west, as well as widen and rebuild Forest Lane/Frontage Road from Cramblett Way to Exit 47 for trucks. East bound trucks on I-84 would also be able to come through the State Weigh Station, access the frontage service road immediately south of I-84 and travel to the Cascade Locks Business Park with this project. Additional improvements would be incorporated on surface streets to accommodate these access points effectively and safely. Total project cost: $20 million

Port of Cascade Locks submitted: 1. Frontage Road Improvements (Exit 47, Herman Creek Road) $14,270,000. 2. Diamond interchange at Wyeth $28,000,000. 3. Forest Lane street improvements $10,000,000. 4. Forest Lane and Cramblett Way intersection $4,598,000. 5. Emergency community escape route in case of fire or other disaster $2,000,000. 6. Marine Park Pedestrian Overcrossing $5,000,000.

Business Park Development of roads and other infrastructure related to commercial developments. Total Infrastructure cost: $3 million. Development (Port of Cascade Locks) Historic Historic preservation enhancements to historic buildings in Marine Park. Total cost: $1 Preservation (Port of million Cascade Locks) Historic Columbia In partnership with ODOT, this project anticipates the completion of the Historic River Highway Columbia Highway Trail through Hood River. The project would involve high-level Urban Connection planning and alternatives for the urban connection of the Historic Columbia River (City of Hood Highway including gateway concepts, connections through the City and parking River) considerations for users of the trail. The project also includes the transportation facility design, including revisiting the street cross-section. Commercial Hangar Construction of a multi-tenant, commercial hangar at the Ken Jernstedt Airfield to at Ken Jernstedt facilitate growth of aviation technology businesses. Total project cost: $3.3 million. Airfield (Port of Hood River) Multi-Use Facility The Performing Arts Initiative’s mission is to lead the development of a multi-use facility (Performing Arts that will be a destination for outstanding performing arts in the Gorge. Land (for lease) Initiative) has been identified for the location of the construction of a 600-seat, state-of-the-art theatre in Hood River. The PAI is seeking seed funding of approximately one million dollars to help support the next phase of the project to include architectural designs and fund development. Solar and battery Complete feasibility and secure funding for up to 10 solar-plus-storage microgrid systems backup resilience to increase the resilience of critical facilities. These systems reduce disruptions for critical microgrids for services like emergency operations and vulnerable populations by providing continuous critical facilities power during extended grid disturbances. Status: Feasibility studies are near complete. (Hood River County System funding opportunities under investigation. Energy Council)

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REPORTS Vision: Excellence in governance providing the foundational services to support a safe place to live, work, and play for all

Assigned Priority Action Goal Actions Action Notes Priority Ranking Lead (Year 1, Year 2, Year 3-4, Year 5+)

1.1 Evaluate, invest in, and possibly consolidate buildings to provide safe, 4 functional, and comfortable work spaces. 1.2 Establish relationships and systems for robust cross departmental Creating emergency systems in relationships that would support 3 resources supports different relationships across the County 1.3 Evaluate, improve and modernize County systems and processes to External, being able to take credit cards in line with modern 1 improve service and accessibility standards, website, etc.

1. Modernize the County 1.4 Provide well understood fundamental emergency planning 6 organization, internal systems, and Comm.Oates 1, 2, 4, 3, 5-7 (equal, last) align services with community needs 1.5 Assess current public safety events and services and align service 5 (Commission Priority Ranking: 1) delivery with community needs Comm. Perkins 1, 2, 4, 6, Analyze compensation levels. Provide internal support for growth, training and certifications. Improve retention with 1.6 Improve the County's retention and recruitment efforts and conduct a 2 compensation, increases linked to certifications, and compensation analysis utilizing relative markets for position comparisons succession support for retirements. Emphasize the benefits of living in Hood River. Analyze staffing levels. Comm. Benton 2, 1.6, 4…. 1.7 Conduct a compensation analysis utilizing appropriate and relative markets for position comparisons Comm. Babitz 2, 1, 3, 4, 6, 7 5 Comm. Joplin 1, 2, 4, 7, 5, 6, 3 2.1 Review and establish sustainable budget processes, define 1 sustainability, and set reserve level policies accordingly Staff support will help the Board to consider what is possible for 2.2 Prepare an analysis of the consolidation of services for Board review 4 the future. This might include law enforcement, land use, and discussion. planning, GIS, parks, roads, building, etc. 2. Foster financial stability and 2.3 Analyze new or additional revenue sources to replace the public Considerations may include grow forest, pursue carbon credits, strength (Commission Priority 3 safety levy in five years grant opportunities, etc. Ranking: 2) Operating at "bare bones" currently, what are the unmet needs 2.4 Identify funding needs and staffing levels for the future to deliver 2 (staffing levels), what options do we have to address them, County services make decisions regarding whether to pursue or not County could offer technical assistance to consolidate fire 2.5 Identify the County's role in the consolidation of special districts 5 districts, sewer districts, water districts

Support the Parkdale urbanization with the use of Construction Excise Tax (CET) funds, support cities' efforts to land bank, etc. 3.1 Support urbanization in Odell and Parkdale 1 Work with DLCD to determine what needs to change to help 3. Increase housing diversity and move this forward affordability (Commission Priority 3.2 Support the cities' efforts to increase housing opportunities 3 use of Construction Excise Tax (CET) funds Ranking: 4 - tied with Goal 6) Potential working groups with Hood River and Cascade Locks, 3.3 Define the Commission's role in supporting affordable housing 2 land banking role. Once we've defined the role, consider opportunities throughout the region opportunities for implementation

4.1 Expand engagement opportunities and access to information through social media, streaming meetings, and use of other appropriate 2 technology platforms 4. Enhance communications and 4.2 Enhance the County's technical infrastructure to support an expanded Bandwidth, upgrade systems (consolidation, work with other engagement efforts internally and 1 digital footprint jurisdictions), improve staff levels to support this infrastructure externally (Commission Priority 4.3 Provide more inclusive communications through use of bilingual Ranking: 3) 3 materials and translation services 4.4 Review the County's messaging on all external communications and 4 Use plain language that anyone can easily understand engagement materials and update to "plain" verbiage

Housing provided, total payroll for the industry, gross sales for 5.1 Update the economic impact from the agriculture industry 1 the industry (domestic and export). Update the existing data and explore other data that might exist

5.2 Review weed and pest control ordinance 4 5. Reinforce continued support for the agriculture industry 5.3 Gather input from the agriculture stakeholders when planning the 2 Odell area to minimize conflict between industry and neighborhoods 5.4 Foster agriculture tourism and branding to diversify economics of the 3 industry without interrupting farm practices

6.1 Secure more forest land 2 Address challenges of uses such as recreation and revenue 6. Adapt the Forest Management 6.2 Complete the 10 year Forest Management Plan update 3 Plan to meet current and future generation. Enhance the recreation trail piece of the plan. needs (Commission Priority Ranking: 6.3 Evaluate opportunities for additional revenue sources from Forest Tap into dollars from the eco system services, secure 4 - tied with Goal 3) 1 services/resources recreational based revenue 6.4 Prioritize the tree farm in support of the Forest Management Plan

7. Support economic growth and 7.1 Provide economic development resources to service the other Consider staff resources or contract with Mid-Columbia 1 high quality job generation. sections of the economy Economic Development District February 9, 2021

TO: Board of Commissioners

From: Jeff Hecksel, County Administrator

Subject: Fiscal Capacity in the Sheriff’s Budget to add appropriated staff

At the last Board meeting a request was made for budget numbers reflecting capacity within the Sheriff’s budget to hire the administrative position budgeted for 2020-21. As shown, the position is added and the estimates depict a positive balance in personnel services. If the Sheriff’s budget were included, it is likely the unfilled deputy position could be added as well. Filling the vacant deputy position will be revisited again before the end of the fiscal year.

20/21 Budgeted 20/21 Projected Amt Actuals

SALARIES & WAGES / $104,067.00 $69,585.00 includes new EXECUTIVE A position SALARIES & WAGES / CHIEF $57,535.00 $66,352.00 CIVIL SALARIES & WAGES / CHIEF $93,948.00 $95,529.00 DEPUT SALARIES & WAGES / DEP $727,435.00 $845,687.00 *Does not include 3rd SHER/IN deputy SALARIES & WAGES / DEPUTY $20,000.00 $2,249.00 RESE SALARIES & WAGES / PATROL $241,243.00 $204,979.00 SERG SALARIES & WAGES / SHERIFF $99,438.00 $103,082.00 SALARIES & WAGES / OVERTIME $100,000.00 $84,399.00 Assume rough average

BENEFITS / FICA/MEDI $102,415.00 $108,384.00

BENEFITS / WORKERS $31,653.00 $31,653.00 COMPENSATION BENEFITS / RETIREMENT $247,404.00 $266,045.00

BENEFITS / $314,157.00 $260,934.00 MEDICAL/DENTAL/LIFE BENEFITS / SUTA $1,318.00 $1,318.00

BENEFITS / VEBA $21,000.00 $18,840.00 used monthly avg BENEFITS / PERS - IN LIEU $71,740.00 $69,419.00

$2,233,353.00 $2,228,455.00

WORK SESSION ACTION ITEMS HOOD RIVER COUNTY BOARD OF COMMISSIONERS AGENDA REQUEST FORM

DATE: February 16, 2021 DEPARTMENT:Administration NAME: Jeff Hecksel SUBJECT: 2021 CEDS List Review/Acceptance and MCEDD Update

AUTHORITY: ORS: OAR: COUNTY ORD.: BACKGROUND/SUMMARY OF SUBJECT: Mid Columbia Economic Development (MCEDD) will be presenting the 2021 CEDS project list that was developed by the HR Economic Development Group for the Commissioners to review, request modifications, if needed and then to accept the project list.

Jessica Metta, MCEDD Exec. Director will also be providing an update on MCEDD.

dd,DEd^͗ Other 1 FISCAL IMPACT͗

ACKNOWLEDGEMENT BY AFFECTED PARTIES: COUNTY COUNSEL FINANCE OTHER AGENCIES ✔ ADMIN ✔ HR DEPT APPROPRIATE COUNTY COMMITTEE OTHER RECOMMENDATION OF THE DEPARTMENT:

ADMINISTRATION RECOMMENDATION:

Adopt the prioritized list of 2021 economic development projects for incorporation to the updated regional Comprehensive Economic Development Strategy.

FOLLOW UP: ORD/RESO/AGMT/ORDER, ETC: ORIGINALS TO R&A COPIES TO: Memorandum

Date: February 4, 2021 To: Hood River County Board of Commissioners From: Jessica Metta, MCEDD Executive Director Re: Hood River County Economic Development Project Ranking

Request Adopt a prioritized list of 2021 economic development projects for incorporation to the updated regional Comprehensive Economic Development Strategy.

Overview Annually the Hood River County Board of Commissioners prioritizes a list of economic development projects in the county. These projects focus on the key economic development infrastructure needs of the county. Prioritized projects are then also provided to Mid-Columbia Economic Development District for inclusion in the region’s Comprehensive Economic Development Strategy. The MCEDD Board of Directors will meet on March 18, 2021, to consider the regional ranking of projects as derived from the county lists. The annual review of projects provides an opportunity for jurisdictions to inventory and develop consensus regarding high priority economic development projects. Prioritization supports projects in seeking and leveraging new funds and to provide attention from policy makers.

In January, the Hood River Economic Development Group met to review the 2021 list of projects from around Hood River County submitted by the County, City of Hood River, City of Cascade Locks, Port of Hood River, Port of Cascade Locks, Columbia Gorge Community College, and others. The group developed a proposed ranking for consideration and adoption by the Board of Commissioners. They have recommended the following priority order:

Draft Project Sponsor Project (as submitted by Project Sponsor) Rank 1 Port of Cascade Bridge of the Gods Maintenance Locks Maintenance of the Bridge of the Gods and improvements to include: a. WaNaPa and Toll Booth Road intersection traffic circle ($1,690,000) or signalized intersection ($2,709,000). b. Design and construction of Pacific Crest Trail link across the river adjacent to the Bridge. Total project cost estimate: $28M. 2 City of Hood Affordable Housing River, Hood Development of the 780 Rand Road Housing Development project for River County affordable housing as well as additional land acquisition for affordable and attainable housing development in the City of Hood River and Hood River County. 3 Port of Hood Hood River Lot 1 River Lot 1 is the largest remaining light industrial property in Hood River. A significant infrastructure investment- specifically, water, sewer, and public streets - is necessary to prepare the site for industrial development to meet

1

long term job creation and economic development goals of the community. Total project cost estimate: $8,319,050. 4 City of Hood Hood River Elevated Sewer Line River The existing elevated sewer main on the south side of the interstate is very old, exposed and there is no means to divert or stop the flow if there is a break on the main, with potentially catastrophic environmental costs. This project will install a lift station and re-route the sewer line. Total project cost estimate: $3,340,000 5 Columbia Agriculture Technical Program Gorge Hood River County School District and Columbia Gorge Community Community College are exploring an articulated Agriculture Program of Study, offering College high school students an opportunity to earn early college credit. Potential topics identified thus far include UAV/UAS and robotics, sustainable practices, farm management, succession planning, forestry, earth sciences, environmental studies and other skills pertinent to orchards, viticulture, specialty crops and the “farm to table” supply chain. Initial cost estimates: $60,000 for workforce needs assessment, curriculum development, outdoor learning lab design and soils analysis of the proposed learning lab site; $20,000 to develop a business model for program sustainability. 6 Port of Cascade Port of Cascade Locks Recreation Facilities and Enhancements Locks Enhancements to the several recreation areas are needed to serve the growing recreational facility needs and to meet the demand of ever- increasing tourists and recreationalists, including hiking, biking, nature center, fishing areas, marina, sailing facilities, parking areas, disc golf, etc. a. Cascade Locks 26-Mile Multi-Use Travel project with trail head, parking, and restrooms. Total project cost estimate: $500,000 b. Business Park recreational areas development. Total project cost estimate: $2,000,000. 7 City of Hood Hood River Waterfront Stormwater Line Replacement River This project will relocate a stormwater line that serves downtown, I-84, and the waterfront and bring the storm drainage system into correct operation. The original line was installed in the 1960s, is under the level of the Columbia River, and buildings were placed over the line. Total project cost estimate: $6,200,000 8 Hood River Treatment of Wastewater County 1. Address the Total Maximum Daily Load issues at Odell Sanitary District. The District completed an Excess Thermal Load Treatment analysis that concluded relocating the outfall from Odell Creek to the Hood River was the optimal solution. Total project cost estimate: $900,000 2. Work with regional group to plan for future - processing of sludge and land application of biosolids. 9 City of Hood Hood River Intersection Improvements River Reconfiguration and signalization at Cascade Avenue and Rand Road intersection (Total project cost estimate: $3M), and construction of a traffic

2

signal at the intersection of 2nd Street and Oak Street (Historic Highway 30) in Hood River (Total project cost estimate: $700,000). 10 Port of Hood Hood River-White Salmon Interstate Bridge Replacement River The existing bridge is nearly 90 years old, structurally obsolete and seismically deficient. A new bridge is needed to improve and ensure multi- modal transportation of people and goods across the Columbia River between the communities of Bingen and White Salmon in Washington, and Hood River in Oregon. Total project cost estimate: $350M.

Additional Projects Submitted for Consideration of Ranking The following projects were also submitted for consideration of ranking and are presented in no particular order, with an opportunity to include all or part of those listed as “additional priority projects.”

Project Name/ Description Sponsor City Hall City Hall needs to have all electrical and lighting systems, all heating/air conditioning Refurbishment (City systems, all windows, all plumbing and the roof replaced and brought up to the current of Cascade Locks) building code requirements. This would also include the seismic upgrade of $2.5 million. Total project cost: $5 million Reconstruction of Barker Road functions as: Barker Road (Hood • Primary access for approximately 20 homes and businesses. River County) • Primary access to Hood River Garbage from south and west. • Secondary access for approximately 10 businesses in an industrial area. • Alternate route for local closures of Hwy 281/Tucker Road. Estimated cost: $450,000 Transportation City of Cascade Locks submitted: Improvements 1. Forest Lane Reconstructions: The City needs to rebuild Forest Lane from WaNaPa (City and Port of Street to I-84 overcrossing (10,000 feet) with sidewalks on at least one side, curbs Cascade Locks) and gutters, bike lanes, signage, and paving. Total Project Cost: $10 million 2. Gravel Pit Road Rebuild: Rebuild Gravel Pit Road from Forest Lane to the UPRR at grade crossing including upgrading the crossing. The road would include sidewalk on the west side, curbs and gutters for a full width (24 foot) Street. Total project cost: $1.75 million 3. Herman Creek Lane Rebuild: Rebuild Herman Creek Lane from Forest Lane to Attwell Lane (865 feet) with a sidewalk on the west side, curbs and gutters for a full width (24 foot) Street. Total project cost: $650,000 4. Build Atwell Lane: Construct Attwell Lane from Herman Creek Lane to the Gravel Pit (540 feet) with sidewalk on one side, curbs and gutters for a full width (24 foot) street. Total project cost: $400,000 5. WaNaPa/Tollhouse Road Roundabout: Upgrade the intersection of WaNaPa Street and Tollhouse Road for aesthetic welcome to the City and safety improvements reducing speed of vehicles coming off of east bound I-84. Total Project Cost: $2 million 6. Forest Lane/WaNaPa Roundabout: Upgrade the intersection of WaNaPa Street and Forest Lane for aesthetic welcome to the City and safety improvements reducing speed of vehicles coming off of west bound I-84. Total Project Cost: $2 million 7. I-84 Full Interchange Access: A complete interchange at the east end of town would facilitate easier access to the Business Park. The estimate is to build a complete new interchange where Forest Land crosses I-84. A cheaper alternative

3

would be to add a westbound on ramp and an east bound off ramp at Exit 47. Total project cost: $120 million 8. Cascade Locks Truck Route Improvements: This project seeks to add a west bound on ramp at this intersection allowing trucks to easily come into and out of the Business Park and access I-84 heading west, as well as widen and rebuild Forest Lane/Frontage Road from Cramblett Way to Exit 47 for trucks. East bound trucks on I-84 would also be able to come through the State Weigh Station, access the frontage service road immediately south of I-84 and travel to the Cascade Locks Business Park with this project. Additional improvements would be incorporated on surface streets to accommodate these access points effectively and safely. Total project cost: $20 million

Port of Cascade Locks submitted: 1. Frontage Road Improvements (Exit 47, Herman Creek Road) $14,270,000. 2. Diamond interchange at Wyeth $28,000,000. 3. Forest Lane street improvements $10,000,000. 4. Forest Lane and Cramblett Way intersection $4,598,000. 5. Emergency community escape route in case of fire or other disaster $2,000,000. 6. Marine Park Pedestrian Overcrossing $5,000,000.

Business Park Development of roads and other infrastructure related to commercial developments. Total Infrastructure cost: $3 million. Development (Port of Cascade Locks) Historic Historic preservation enhancements to historic buildings in Marine Park. Total cost: $1 Preservation (Port of million Cascade Locks) Historic Columbia In partnership with ODOT, this project anticipates the completion of the Historic River Highway Columbia Highway Trail through Hood River. The project would involve high-level Urban Connection planning and alternatives for the urban connection of the Historic Columbia River (City of Hood Highway including gateway concepts, connections through the City and parking River) considerations for users of the trail. The project also includes the transportation facility design, including revisiting the street cross-section. Commercial Hangar Construction of a multi-tenant, commercial hangar at the Ken Jernstedt Airfield to at Ken Jernstedt facilitate growth of aviation technology businesses. Total project cost: $3.3 million. Airfield (Port of Hood River) Multi-Use Facility The Performing Arts Initiative’s mission is to lead the development of a multi-use facility (Performing Arts that will be a destination for outstanding performing arts in the Gorge. Land (for lease) Initiative) has been identified for the location of the construction of a 600-seat, state-of-the-art theatre in Hood River. The PAI is seeking seed funding of approximately one million dollars to help support the next phase of the project to include architectural designs and fund development. Solar and battery Complete feasibility and secure funding for up to 10 solar-plus-storage microgrid systems backup resilience to increase the resilience of critical facilities. These systems reduce disruptions for critical microgrids for services like emergency operations and vulnerable populations by providing continuous critical facilities power during extended grid disturbances. Status: Feasibility studies are near complete. (Hood River County System funding opportunities under investigation. Energy Council)

4

CONSENT ITEMS HOOD RIVER COUNTY BOARD OF COMMISSIONERS WORK SESSION & SPECIAL BUSINESS MEETING February 1, 2021

Hood River County is taking steps to limit exposure to and prevent the spread of COVID-19, as such this meeting will be held via Webex. The Commissioners will not be on site during the meeting but attending virtually. Visit the Board of Commissioners Webpage for a copy of the meeting protocols. To view and participate in the live meeting you must register prior to joining the meeting. Comments will be taken on item(s) indicated below with a * symbol, registration is required. Once you “join” the meeting you will be given the phone number and event number to use to call in from a phone to listen to the meeting. You may also elect to use the speakers on your device. If you do not have the ability to or do not want to view/participate in the meeting but only listen, you may just call in. The link to the meeting and phone/event number, for call-in purposes, can be found by visiting the Hood River County website then the Board of Commissioners webpage. Thank you. WORK SESSION AGENDA 3:00pm Webex Platform

MINUTES

Chair Oates called the work session to order. Present: Commissioner Joplin, Commissioner Benton, Commissioner Babitz, Administrator Hecksel and Counsel Davies. Absent: Commissioner Perkins

County Forest Recreation Trails Interview (Motorcycle rep.) - Marty Cronin

Questions were asked of the applicant.

COVID-19 Update

46 in active isolation 24 deaths

1378 doses of vaccine administered so far with an additional 500 to be administered by Friday of this week.

The 2nd dose vaccines received so far have been passed on to community partners to ensure those were administered timely.

Providence has administered 1200 vaccine. OCH a few hundred and the pharmacy contacts with OHA and DHS have delivered vaccine to the long-term care facilities. Health handled the vaccines at Down Manor and Ashley Manor last week.

Trish estimates the vaccines to the educators will be complete this week.

Babitz – spoke with Dr. Foster and she is overwhelmed with leadership by the health department and happy with the partnership. Also spoke about the transition from 1A to 1B phases and it sounds to him that the right folks are working on how to scale the coming vaccines.

Trish agreed, and stated the health department will be meeting with community partners to determine how they will be able to complement each other moving forward. Page 1 of 4 HOOD RIVER COUNTY BOARD OF COMMISSIONERS WORK SESSION & SPECIAL BUSINESS MEETING February 1, 2021

Once we get into the 65+ group it would be overwhelming for any one provider group so if we work together to overlap and support each other we will all be successful.

Other discussion about vaccine availability, which local partners are receiving it and coordination amongst those agencies.

Question about the plan for reaching out to citizens in the community that may not have or need to have connection with medical providers or senior services.

Trish Elliott, Health director introduced new employee Daron Ryan as the new COVID 19 Response Coordinator.

Daron stated she was just in a meeting today where testing events were scheduled for Feb 23 (Cascade Locks), 24 (Parkdale) and 25th (Hood River) additional information about the times and specific event locations will be going out very soon.

Chair Oates stated he reviews the States dashboards which are a week behind, but it appears we are doing very well getting the vaccine out into the community.

Hecksel – received a communication from a local restaurant asking the Commissioners to communicate with the legislators to discussion an alteration to the property tax system to accommodate the lack of funds coming into local businesses. Are the commissioners interested in weighing in on that? It was determined that not at this time as the Commission felt it would be best to have the restaurant lodging association take the first steps for legislation change at this time.

Oates asked about waiving the late fees that were assessed, is that possible. Hecksel stated that is a separate issuing and we are obligated by the state rules to assess the fee but we, the county could reimburse business for the late fee from the general funds if that is something the commission would like to do. Currently there are 7 restaurants that have not yet paid their annual environmental health restaurant assessment fee & late fee. We recently used $145K of County CARES funds and $705K of State CARES funds for local businesses and many restaurants applied for that funding.

Discussion about allowing a 6-month grace period for the fees to be paid for those restaurants that have not yet paid and are not currently operating. The business would have to pay the annual fee and state late fee, but the county could consider reimbursing the late fee. Before moving further with this idea, the Commission wants to see how many have not yet paid.

Joplin asked that Hecksel respond to the constituent that the commission asked that their restaurant association be contacted to work this issue. Babitz stated he responded to the individual that the restaurant association would be the best avenue and suggested he contact them.

Page 2 of 4 HOOD RIVER COUNTY BOARD OF COMMISSIONERS WORK SESSION & SPECIAL BUSINESS MEETING February 1, 2021

SPECIAL BUSINESS MEETING AGENDA 3:40p.m., Webex Platform

MINUTES

Chair Oates called the special business meeting to order at 4:00pm. Present: Commissioner Joplin, Commissioner Benton, Commissioner Babitz, Administrator Hecksel and Counsel Davies. Absent: Commissioner Perkins

ADDITIONS OR DELETIONS

CONFLICTS OR POTENTIAL CONFLICTS OF INTEREST

None

WORK SESSION ACTION ITEMS (if any) County Forest Recreation Trails Committee Appointment: RECOMMENDATION: Appoint Marty Cronin to the Forest Recreation Trails as the Motorcycle representative.

Commissioner Benton moved to appoint Marty Cronin to the Rec Trails as Motorcycle rep. Babitz seconded.

Vote on the motion was as follows:

Commissioner Benton -yea Commissioner Joplin -yea Commissioner Babitz – yea Chair Oates – yea

Motion carried.

CONSENT  Approve the Minutes from the 1/19/2021 Commissioner meeting.  Authorize the County Administrator to sign the Letter of Engagement to secure the services of Barran Liebman for Labor Counsel.  Confirm email poll approval from 1/25/2021 that authorized Chair Oates to sign a letter of support for the HRC Library District’s grant application for mobile library services.  Approve moving Tim Mixon from the citizen rep. position on the County Forest Recreation Trails Committee to a Mt Biker rep.

Commissioner Joplin pointed out a correction in the January 19, 2021 minutes on page 14 in the packet.

V. NEW BUSINESS

Administration

Page 3 of 4 HOOD RIVER COUNTY BOARD OF COMMISSIONERS WORK SESSION & SPECIAL BUSINESS MEETING February 1, 2021

Elected Officials Compensation Methodology Discussion RECOMMENDATION: Receive information, provide comment and or direction to staff as to the desired methodology for determining elected official’s (commissioners & sheriff) compensation moving forward.

Babitz shared a spreadsheet created from the information on the AOC spreadsheet regarding elected officials’ salaries. Tillamook and Lincoln should be added, and it would be a more complete info set.

Joplin asked about a medical benefit package offer – yes or no. Also, the PERS pick up could be added and if they pick up the PERS or not for the elected officials. Also, do commissioners hold office hours.

Oates – commonality is industry, cost of living, population and median income.

Hecksel stated the intent in the information provided by staff was to compare counties that were similar to HRC and the goal was to identify 6-8 counties closely related to HRC in some type of criteria. Which makes it much easier when doing salary comparisons rather than contacting all 36 counties it would be challenging to get that information on a regular basis with the staff levels we have.

Also, whatever methodology is used for elected officials can translate to appointed staff.

Hecksel said the methodology is intended to be a target but it doesn’t have to be a bullseye. This is not absolute, there is an art to salary survey.

Much discussion on how and what the comparisons should be and ultimately the Commission agreed to each identify6- 8 county’s they feel are closely aligned with Hood River County. The information will be compiled by staff and brought to the next Commission meeting for further review and discussion. Commissioner Babitz will add the additional comparison criteria identified by other commissioners to the list and resend before the next meeting. Joplin feels we need to come up with a number based on comparisons.

UNSCHEULED DISCUSSION ITEM

Chair Oates stated he regularly meetings with representatives from the Governor’s office to discussion issues of mutual concern. It is not a meeting that has been on his “committee” assignments and wanted to check in to see if the Commission is comfortable with him continue to attend the meetings. Consensus for the Chair to continue with the meetings.

EXECUTIVE SESSION – Not needed.

ADJOURNMENT – Chair Oates adjourned the meeting at 4:50pm

Page 4 of 4 HOOD RIVER COUNTY BOARD OF COMMISSIONERS AGENDA REQUEST FORM

DATE: 2/ 16/2021 DEPARTMENT: Administration NAME: Jeff Hecksel SUBJECT: Biennial Community Dispute Resolution Grant 2021-2023

AUTHORITY: ORS: OAR: COUNTY ORD.: BACKGROUND/SUMMARY OF SUBJECT: For many biennial Hood River County has joined Wasco, Sherman, Gilliam and Wheeler Counties for delivery of Community Dispute Resolution. The State allocated funds to each county for this service, alone the funding is not large and therefore it is beneficial to all the communities involved to pool our resources and provide joint community dispute services. An RFP is put out and providers submit their qualifications and one is selected.

Attached are two Resolutions - one to designate Wasco County as the Coordinator for the counties and the other is to state we will pool our resources with the other counties and participate jointly in the Community Dispute Resolution program for the upcoming biennium. Over the next few months you will see the provider options and have the opportunity to jointly award a contract.

dd,DEd^͗ Other 2 FISCAL IMPACT͗

ACKNOWLEDGEMENT BY AFFECTED PARTIES: COUNTY COUNSEL FINANCE OTHER AGENCIES ADMIN ✔ HR DEPT APPROPRIATE COUNTY COMMITTEE OTHER ✔ RECOMMENDATION OF THE DEPARTMENT:

ADMINISTRATION RECOMMENDATION: Approve and sign both Joint Community Dispute Resolutions for the 2021-2023 biennium as provided.

FOLLOW UP: ORD/RESO/AGMT/ORDER, ETC: ORIGINALS TO R&A COPIES TO: BEFORE THE COUNTY COURTS/BOARDS OF COMMISSIONERS

FOR GILLIAM, HOOD RIVER, SHERMAN, WASCO AND WHEELER

COUNTIES, OREGON

IN THE MATTER OF PARTICIPATION IN ) FUNDING ACTIVITIES OF THE OREGON ) JOINT OFFICE FOR COMMUNITY DISPUTE ) RESOLUTION RESOLUTION )

WHEREAS, the Courts/Boards of Commissioners Gilliam, Hood River,

Sherman, Wasco and Wheeler Counties believe that the settlement of disputes by mediation

may lead to more long-lasting and mutually satisfactory agreements; and

WHEREAS, mediation may reduce the need for time-consuming and costly

litigation; and

WHEREAS, the Oregon Legislature has charged the University of Oregon on

behalf of the University of Oregon School of Law (Grantor) with the responsibility to foster

the development of community mediation programs by making grant monies available to

participating Counties; and

WHEREAS, any County wishing to participate must formally notify Grantor

of its intent to participate; now therefore,

IT IS HEREBY RESOLVED THAT, Gilliam, Hood River, Sherman, Wasco

and Wheeler Counties hereby notify Grantor of their desire to be a participant in the

expenditure of funds for community dispute resolution programs within Gilliam, Hood

JOINT RESOLUTION 1 | P a g e

3 River, Sherman, Wasco and Wheeler Counties, and Gilliam, Hood River, Sherman, Wasco

and Wheeler Counties agree to engage in a selection process and to select as funding

recipients those entities both qualified by the standards and guidelines adopted by Grantor

and capable of and willing to provide community dispute resolution services according to

the rules adopted by Grantor.

GILLIAM COUNTY COURT HOOD RIVER COUNTY BOARD OF COMMISSIONERS

______County Judge Elizabeth Farrar Board Chair Mike Oates

Date: ______Date: ______WASCO COUNTY SHERMAN COUNTY COURT BOARD OF COMMISSIONERS

______County Judge Joe Dabulskis Board Chair Scott C. Hege

Date: ______Date: ______

WHEELER COUNTY COURT APPROVED AS TO FORM

______County Judge Lynn Morley Kristen Campbell, Wasco County Counsel

Date: ______Date: ______

JOINT RESOLUTION 2 | P a g e

3

BEFORE THE COUNTY COURTS/BOARDS OF COMMISSIONERS

FOR GILLIAM, HOOD RIVER, SHERMAN, WASCO AND WHEELER

COUNTIES, OREGON

IN THE MATTER OF THE DESIGNATION OF ) A COMMUNITY DISPUTE RESOLUTION ) JOINT COORDINATOR ) RESOLUTION

WHEREAS, The County Courts/Boards of Commissioners have signed a

Joint Resolution to partner for participation in the Community Dispute Resolution

Grant selection process; and

WHEREAS: The County Courts/Boards have determined that it would be

more efficient and cost effective to designate one Community Dispute Resolution

Coordinator to act on behalf of all participating counties to notice and distribute

RFA’s and notify each County of eligible applicants.

JOINT RESOLUTION 1 | P a g e

3

NOW, THEREFORE, IT IS HEREBY RESOLVED: That Wasco County

will act as Community Dispute Resolution Coordinator for Gilliam, Hood River,

Sherman, Wasco and Wheeler Counties for the 2021-2023 Biennium Community

Dispute Resolution Grant process.

GILLIAM COUNTY COURT HOOD RIVER COUNTY BOARD OF COMMISSIONERS

______County Judge Elizabeth Farrar Board Chair Mike Oates

Date: ______Date: ______WASCO COUNTY SHERMAN COUNTY COURT BOARD OF COMMISSIONERS

______County Judge Joe Dabulskis Board Chair Scott C. Hege

Date: ______Date: ______

WHEELER COUNTY COURT APPROVED AS TO FORM

______County Judge Lynn Morley Kristen Campbell, Wasco County Counsel

Date: ______Date: ______

JOINT RESOLUTION 2 | P a g e

3 HOOD RIVER COUNTY BOARD OF COMMISSIONERS AGENDA REQUEST FORM

DATE: February 16, 2021 DEPARTMENT:Administration NAME: Jeff Hecksel SUBJECT: Confirm Email Poll Approvals (2/3/2021) & (2/5/2021)- Liquor Licenses

AUTHORITY: ORS: OAR: COUNTY ORD.: BACKGROUND/SUMMARY OF SUBJECT: We had three liquor licenses that were seeking County sign off, which were put forward to the Commissioners for approval through an email poll.

• Phelps Creek Vineyards (distillery) (Hood River) • Baseline Biscuits (Parkdale) • H&S Wine Services, LLC (Hood River)

dd,DEd^͗ Application 3 FISCAL IMPACT͗

ACKNOWLEDGEMENT BY AFFECTED PARTIES: COUNTY COUNSEL FINANCE OTHER AGENCIES ✔ ADMIN ✔ HR DEPT APPROPRIATE COUNTY COMMITTEE OTHER ✔ RECOMMENDATION OF THE DEPARTMENT:

ADMINISTRATION RECOMMENDATION: Confirm the email poll approval for Chair Oates to sign off on the OLCC Liquor License applications for Phelps Creek Winery, Baseline Biscuits and H&S Wine Services, LLC.

FOLLOW UP: ORD/RESO/AGMT/ORDER, ETC: ORIGINALS TO R&A COPIES TO: January 15, 2021

Hood River County

X

February 3, 2021 January 15, 2021

Hood River County

X

February 3, 2021

HOOD RIVER COUNTY BOARD OF COMMISSIONERS AGENDA REQUEST FORM

DATE: February 8, 2021 DEPARTMENT:Forestry NAME: Doug Thiesies SUBJECT: IGA between Farmers Irrigation District and HRC for recreation and maintenance.

AUTHORITY: ORS: OAR: COUNTY ORD.: BACKGROUND/SUMMARY OF SUBJECT: In order to fulfill exchange agreement requirements Farmers Irrigation District is preparing to reconstruct the boat ramp at Kingsley Reservoir. FID will submit a grant application with the State Marine Board which requires the facility will be maintained under an agreement. This draft IGA outlines responsibilities of the HRC and FID in maintaining recreation use and facilities at Kingsley Reservoir into the future.

dd,DEd^͗ Other 1 FISCAL IMPACT͗ None.

ACKNOWLEDGEMENT BY AFFECTED PARTIES: COUNTY COUNSEL FINANCE OTHER AGENCIES ADMIN HR DEPT APPROPRIATE COUNTY COMMITTEE OTHER RECOMMENDATION OF THE DEPARTMENT: Approve and accept the IGA with Farmers Irrigation District as proposed. Authorize the Chair or Administrator to sign on behalf of the County BOC.

ADMINISTRATION RECOMMENDATION: Approve the Intergovernmental Agreement between Hood River County and Farmers Irrigation District regarding a boat ramp at Kingsley Reservoir in relation to use and maintenance and authorize the County Administrator to sign the IGA upon legal review/approval.

FOLLOW UP: ORD/RESO/AGMT/ORDER, ETC: ORIGINALS TO R&A COPIES TO: INTERGOVERNMENTAL AGREEMENT Between Hood River County and Farmers Irrigation District for the boat ramp and recreational use at Kingsley Reservoir

DATE: ______

PARTIES: County of Hood River (“County”) 601 State Street Hood River, OR 97031

Farmers Irrigation District (“FID”) 1985 Country Club Road Hood River, OR 97031

RECITALS

A. The above named parties have the authority under ORS 190.010 to enter into intergovernmental agreements for the performance of functions and activities by each party.

B. The expansion of Kingsley Reservoir will submerge the existing boat ramp and FID will be constructing a new/extended boat ramp under the obligations of the August 24, 2018 Intergovernmental Agreement Between Hood River County and Farmers Irrigation District for the boat ramp at Kingsley Reservoir.

C. The parties desire to ensure the long-term operations and maintenance of the boat ramp for the public good.

D. The parties desire to promote collaboration and communication related to operations, maintenance, and other activities related to both parties joint interests in and around Kingsley Reservoir.

E. The parties desire to enter into an agreement whereby each agrees to the operations and maintenance of the boat ramp at Kingsley Reservoir pursuant to the terms and conditions set forth below.

NOW, THERFORE, in consideration of the mutual promises and covenants set forth herein, the parties agree as follows:

Section 1. County Responsibilities:

a. Manage operations of, and public access to, the boat ramp as a part of the Kingsley Reservoir campground & day-use area.

b. Maintain the boat ramp and any associated recreation facilities, in coordination with FID facility needs.

Section 2. FID Responsibilities:

a. Allow public access to and use of the boat ramp.

b. Allow public access on formal roadways and trails to the boat ramp on FID property.

c. FID shall grant to County a public easement around the lake for fishing, swimming, and trail access around reservoir perimeter, subject to public safety, FID facility protection and state law limitations. This public easement shall not include dams, dikes, inlets or outlets.

d. FID will maintain all FID infrastructure, including: dams, dikes, inlets, and outlets.

Section 3. Mutual Responsibilities:

a. FID and County will coordinate signage.

b. FID and County will coordinate public access control prior to opening the area to provide for public safety and protect roads, infrastructure, facilities, and water quality.

c. FID and County shall restrict internal combustion boat motors from use on the Kingsley Reservoir. Only electric boat motors shall be allowed. No wake limit up to 5mph only.

d. FID and County agree that OHV use shall be prohibited below the high-water mark on Kingsley Reservoir and other FID property, which includes the dams and spillways.

Section 4. Effective Date, Term: This agreement becomes effective upon signing and shall remain in effect until December 31, 2041 or for as long as recreational facility is operated by County, whichever is longer.

Section 5. No Agency: This Agreement does not in any way constitute or nominate either of the parties as the agent or legal representative of the other party for any purpose whatsoever. Neither party is granted any right or authority to assume or to create any obligation or responsibility, express or implied, on behalf of, or in the name of, the other party to this Agreement.

Section 6. Liability and Indemnification: Subject to the limitations of liability for public bodies set forth in the Oregon Tort Claims Act, ORS 30.260 to 30.300, and the Oregon Constitution, each party agrees to hold harmless, defend, and indemnify each other, including its officers, agents, and employees, against all claims, demands, actions and suits (including all attorney's fees and costs) arising from the performance of this Agreement where the loss or claim is attributable to the negligent acts or omissions of that party. The parties mutually agree that nothing contained in this Agreement is intended to limit the remedy, if any, of either party against the other party, including claims under subrogation agreements with the party's insurance carrier, to recover damages to property or injury to persons caused by a party's negligence.

Section 7. Insurance: Each party agrees to maintain insurance levels, or self-insurance in accordance with ORS 30.282, for the duration of this Agreement, at levels necessary to protect against public body liability as specified in ORS 30.270. This Agreement is expressly subject to the tort limits and provisions of the Oregon Tort Claims Act (ORS 30.260 to 30.300).

Section 8. Compliance with Laws: Each party agrees to comply with all local, State and Federal ordinances, statutes, laws and regulations that are applicable to the services provided under this agreement, including, without limitation, the provisions of ORS 279B.220, 279B.225, 279B.230, 279B.235 and 279B.270 incorporated herein by reference and made a part hereof. Without limiting the generality of the foregoing, the parties expressly agree to comply with (i) Title VI of Civil Rights Act of 1964; (ii) Title V and Section 504 of the Rehabilitation Act of 1973; (iii) the Americans with Disabilities Act of 1990 and ORS 659A.142; (iv) all regulations and administrative rules established pursuant to the foregoing laws; and (v) all other applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. The parties shall perform the services under this Agreement as an independent contractor and shall be exclusively responsible for all costs and expenses related to its employment of individuals to perform the work under this Agreement including, but not limited to, retirement contributions, workers compensation, unemployment taxes, and state and federal income tax withholdings. All employers that employ subject workers who perform work under this Agreement in the State of Oregon shall comply with ORS 656.017 and provide the required Workers' Compensation coverage unless such employers are exempt under ORS 656.126. Both parties shall ensure that any of its contractors complies with these requirements.

Section 9: No Third-Party Beneficiaries: County and FID are the only parties to this Agreement and are the only parties entitled to enforce its terms. Nothing in this Agreement gives, is intended to give, or shall be construed to give or provide any benefit or right, whether directly, indirectly or otherwise, to third persons any greater than the rights and benefits enjoyed by the general public unless such third persons are individually identified by name herein and expressly described as intended beneficiaries of the terms of this Agreement.

Section 10. Severability: The parties agree that, if any term or provision of this Agreement is declared by a court of competent jurisdiction to be illegal or in conflict with any law, the validity of the remaining terms and provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the Agreement did not contain the particular term or provision held to be invalid.

Section 11. Dispute Resolution: The parties shall attempt in good faith to resolve any dispute arising out of this Agreement. In addition, the parties may agree to utilize a jointly selected mediator or arbitrator (for non-binding arbitration) to resolve the dispute short of litigation.

Section 12. Final Agreement; Modification: This writing is intended both as the final expression of the Agreement between the parties with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement. Although this Agreement may be changed by subsequent review, amendment or modification, such changes must be in writing and signed by both parties' duly authorized representatives.

Section 13. Counterparts: This Agreement may be executed in one or more counterparts, including by signature pages delivered in electronic format, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument.

County: FID:

______By: By:

Date: ______Date: ______HOOD RIVER COUNTY BOARD OF COMMISSIONERS AGENDA REQUEST FORM

DATE: February 16, 2021 DEPARTMENT:Administration NAME: Jeff Hecksel SUBJECT: Oregon OSHA Rule Changes Affecting Agriculture Labor Housing

AUTHORITY: ORS: OAR: COUNTY ORD.: BACKGROUND/SUMMARY OF SUBJECT: See attached Memo from Columbia Gorge Fruit Growers Executive Director, Mike Doke for background information related to the request for a letter from the Commissioners supporting the Oregon Farm Bureau Federations petition responding to the COVID-19 temporary rules affecting agricultural labor housing.

dd,DEd^͗ Other 2 FISCAL IMPACT͗

ACKNOWLEDGEMENT BY AFFECTED PARTIES: COUNTY COUNSEL FINANCE OTHER AGENCIES✔ ADMIN ✔ HR DEPT APPROPRIATE COUNTY COMMITTEE OTHER RECOMMENDATION OF THE DEPARTMENT:

ADMINISTRATION RECOMMENDATION: Authorize Oates to sign the letter supporting the Oregon Farm Bureau's petition related to the COVID-19 temporary rules affecting agricultural labor housing proposed by Oregon OSHA.

FOLLOW UP: ORD/RESO/AGMT/ORDER, ETC: ORIGINALS TO R&A COPIES TO: From: Mike Doke To: Heidi DeHart Cc: Lynetta Hickman Subject: OSHA Ag Housing Public Comment Date: Tuesday, February 9, 2021 8:33:59 AM Attachments: Draft County Letter 2-9.docx

Good morning, Heidi –

Thank you for accepting the attached draft letter for consideration at Monday’s Hood River County Commission meeting.

Earlier this week Oregon OSHA announced it was taking public comment on a Jan. 4 Oregon Farm Bureau Federation petition responding the COVID-19 temporary rules affecting agriculture labor housing. The public comment period deadline is Feb. 24.

Oregon OSHA is currently proposing permanent Rules Addressing the COVID-19 Public Health Emergency in All Oregon Workplaces, and it expects to propose another rule before February 28, 2021 regarding Temporary Worker Housing to ensure protection for all workers. As the Executive Order is set to expire April 30, Oregon OSHA is working to adopt most of the provisions from the temporary rule. In replacing the temporary rule with a permanent rule, some provisions will change as more information is available in relation to the transmission of the virus. It is expected that this rule will be repealed once it is no longer necessary to address the COVID-19 pandemic.

Hood River County has one of Oregon’s highest concentrations of registered agricultural labor housing, with local growers making significant investment in 2020 to meet more strict Oregon OSHA temporary rules.

Oregon Farm Bureau’s petition (Petition to Amend 437-004-1120 Agricultural Labor Housing and Related Facilities in response to the COVID-19 temporary rule (oregon.gov)) offers sensible labor housing recommendations we are asking the Hood River County Board of Commissioners to support by submitting a letter before the Feb. 24 comment deadline. A draft letter is attached. If approved, the letter can be submitted at [email protected].

If you need anything else, Heidi, do not hesitate to contact me. Thank you.

Best regards,

Mike Doke Executive Director Columbia Gorge Fruit Growers

Office: 541-387-4769 Cell: 541-399-3680 www.cgfg.org

Hood River County Board of Commissioners

COMMISSIONERS Jeff Hecksel, County Administrator

Michael Oates– Chair 601 State Street ∙ Hood River, OR 97031∙ (541) 386-3970 ∙ FAX (541) 386-9392 Karen Joplin – District No. 1 Arthur Babitz – District No. 2 Robert Benton– District No. 3 Les Perkins – District No. 4 February 16, 2020

Department of Consumer and Business Services Oregon OSHA PO Box 14480 Salem OR 97309 Email: [email protected]

RE: Public Comment; Petition to Amend 437-004-1120 Agricultural Labor Housing and Related Facilities in response to the COVID-19 temporary rule 437-001-0749 extended by Executive Order 20-58

To Whom It May Concern:

Agriculture is one of Hood River County’s strongest economic sectors. Our area’s pear, apple, cherry and other fruit crops are renowned for their quality, sustaining an annual value exceeding $150 million for growing and packing while employing nearly 2,400 workers during peak season, and 1,200 year-around.

To support this essential workforce, Hood River County growers rely on agricultural labor housing. Our county has 119 registered labor camps for just over 1,330 occupants. Labor housing is a major investment, and all efforts must be taken to ensure it safely supports its occupants. Hood River County Board of Commissioners supports Oregon Farm Bureau’s Jan. 4, 2021 petition to adopt permanent amendments to OAR 437-004-1120 to mitigate COVID-19’s spread in employer-provided housing. The petition provides sensible recommendations to relax current temporary rule density requirements that reduce opportunities for safe housing, while still requiring additional sanitary and safety precautions.

The current Oregon OSHA temporary housing rules expiring April 30 via Executive Order 20-58 have caused significant economic impact. These appeared with the original agriculture housing temporary rules in May 2020 that severely curtailed farm labor occupancy. Many Hood River County growers were forced to use less than 50 percent of housing due to OSHA social distancing requirements. They cannot afford to repeat that loss again during 2021 harvest. Furthermore, growers already made significant investments to address COVID-19 concerns, any new additional rules created by OR-OSHA will come with their own set of financial implications which will fall exclusively on the backs of growers at a time when they are challenged by volatile tough fruit markets and low prices.

We urge Oregon OSHA to adopt reasonable COVID-19 mitigation and sanitation rules outlined by Oregon Farm Bureau’s petition. We concur that bunk beds should be allowed for non-related individuals to prevent displacing workers with few other safe housing options. We encourage Oregon OSHA to act swiftly to give employers and workers certainty of rules before harvest.

A Small County with a big mission: Providing Quality of Life for all. As we have learned from nearly a year of pandemic changes, more safe housing options are needed. Restrictions reducing the occupancy allowed in labor housing will have the effect of putting people out of work if they are unable to secure a place to live and it will leave crops in the field due to a shortage of harvest workers.

Best regards,

Hood River County Board of Commissioners

Mike Oates, Chair

Cc: Columbia Gorge Fruit Growers Association

A Small County with a big mission: Providing Quality of Life for all.

HOOD RIVER COUNTY BOARD OF COMMISSIONERS AGENDA REQUEST FORM

DATE: 02/04/21 DEPARTMENT:Public Works NAME: Mikel Diwan SUBJECT: Budget Adjustment FY 20/21 General Fund 101, Building Maintenance

AUTHORITY: ORS: OAR: COUNTY ORD.: BACKGROUND/SUMMARY OF SUBJECT: During the process of upgrading the County's procurement and budget software in the latter part of 2020, various changes were made to how departments account for bills, payments, etc., which were not considered when department formulated their respective budgets in February, 2020. As a result, the appropriation requested for electric service was underestimated and a budget adjustment is needed. Sufficient funds for the adjustment are available in other areas of the Building Maintenance budget and additional funding is not required.

dd,DEd^͗ Resolution FISCAL IMPACT͗ This adjustment does not require additional funding.

ACKNOWLEDGEMENT BY AFFECTED PARTIES: COUNTY COUNSEL FINANCE✔ OTHER AGENCIES ADMIN ✔ HR DEPT APPROPRIATE COUNTY COMMITTEE OTHER RECOMMENDATION OF THE DEPARTMENT: Approve the budget adjustment in General Fund 101 Building Maintenance as presented.

ADMINISTRATION RECOMMENDATION: Approve and sign a budget adjustment Resolution to move funds in the Building Maintenance budget FY 20/21 to cover expenses.

FOLLOW UP: ORD/RESO/AGMT/ORDER, ETC: ORIGINALS TO R&A COPIES TO: BF and PW (signed resolution to both) BEFORE THE BOARD OF COMMISSIONERS HOOD RIVER COUNTY, OREGON

IN THE MATTER OF A BUDGET ) ADJUSTMENT – FY 20/21, GENERAL ) RESOLUTION # ______FUND 101, BUILDING MAINTENANCE )

WHEREAS, changes have been made to various County accounting processes which were not anticipated when department budgets were submitted for the current fiscal year; and

WHEREAS, the changes have resulted in the need for a budget adjustment within the General Fund 101 Building Maintenance budget to account for electrical service expenditures; and

WHEREAS, sufficient funding is available in other Building Maintenance budget lines to offset the adjustment.

THEREFORE, BE IT RESOLVED that the following budget adjustment be made:

REVENUE EXPENSE INCREASE DECREASE INCREASE DECREASE GENERAL FUND 101 MATERIALS & SERVICES 101-3606-419.45-68 UTILITIES - ELECTRIC 25,000

CAPITAL OUTLAY 101-3606-419.70-02 BUILDINGS & IMPROVEMENTS 25,000

ADOPTED THIS 16th DAY OF FEBRUARY 2021

______Michael Oates, Chair

______Karen Joplin, Commissioner

______Arthur Babitz, Commissioner

______Robert Benton, Commissioner

______Les Perkins, Commissioner HOOD RIVER COUNTY BOARD OF COMMISSIONERS AGENDA REQUEST FORM

DATE: 01/22/21 DEPARTMENT:Public Works NAME: Mikel Diwan SUBJECT: Budget Adjustment FY 20/21 Public Works Fund 202

AUTHORITY: ORS: OAR: COUNTY ORD.: BACKGROUND/SUMMARY OF SUBJECT: Public Works has a need for temporary help to archive equipment, shop and other road-related records electronically. The project is expected to last 6-12 months with a dedicated person. The department requests to use funding appropriated for a currently vacant position to hire temporary extra help for the remainder of the fiscal year. Any additional funding needed would be appropriated in next year's budget.

dd,DEd^͗ Resolution FISCAL IMPACT͗ This adjustment does not require additional funding.

ACKNOWLEDGEMENT BY AFFECTED PARTIES: COUNTY COUNSEL FINANCE ✔ OTHER AGENCIES ADMIN HR DEPT APPROPRIATE COUNTY COMMITTEE OTHER RECOMMENDATION OF THE DEPARTMENT: Approve the budget adjustment in Public Works Fund 202 as presented.

ADMINISTRATION RECOMMENDATION: Approve a budget adjustment to move funds within the Public Works budget to allow for a extra help to be hired for an archiving project FY 20/21.

FOLLOW UP: ORD/RESO/AGMT/ORDER, ETC: ORIGINALS TO R&A COPIES TO: BF and PW (signed resolution to both) BEFORE THE BOARD OF COMMISSIONERS HOOD RIVER COUNTY, OREGON

IN THE MATTER OF A BUDGET ) ADJUSTMENT – FY 20/21 ) RESOLUTION # ______PUBLIC WORKS FUND 202 )

WHEREAS, the Public Works Department has a need for temporary help to archive equipment, shop, and other road-related records for a period of between 6-12 months; and

WHEREAS, sufficient personnel funding is available in other department budgets to offset the cost of hiring temporary extra help as described.

THEREFORE, BE IT RESOLVED that the following budget adjustment be made:

REVENUE EXPENSE INCREASE DECREASE INCREASE DECREASE PUBLIC WORKS FUND 202 PERSONNEL SERVICES 202-4202-431.11-28 ENGINEERING TECHNICIAN I 12,000 202-4202-431.15-01 FICA/MEDICARE 1,035 202-4202-431.15-02 WORKERS COMPENSATION 810 202-4202-431.15-03 RETIREMENT 2,750 202-4202-431.15-05 SUTA 20 202-4202-431.15-90 PERS IN LIEU 1,000 PERSONNEL SERVICES EXTRA HELP 202-4203-431.14-91 12,000 FICA/MEDICARE 202-4203-431.15-01 1,035 WORKERS COMPENSATION 202-4203-431.15-02 810 RETIREMENT 202-4203-431.15-03 2,750 SUTA 202-4203-431.15-05 20 PERS IN LIEU 202-4203-431.15-90 1,000

ADOPTED THIS 16th DAY OF FEBRUARY 2021

______Michael Oates, Chair

______Karen Joplin, Commissioner

______Arthur Babitz, Commissioner

______Robert Benton, Commissioner

______Les Perkins, Commissioner HOOD RIVER COUNTY BOARD OF COMMISSIONERS AGENDA REQUEST FORM

DATE: 02/04/21 DEPARTMENT:Public Works NAME: Mikel Diwan SUBJECT: Public Works Emergency Response Cooperative Assistance Agreement renewal

AUTHORITY: ORS: 402.010; ORS 190 OAR: COUNTY ORD.: BACKGROUND/SUMMARY OF SUBJECT: Hood River County has participated in the Oregon Public Works Emergency Response Cooperative Assistance Agreement since 2006. The 5-year term agreement was last signed in 2016 and is up for renewal in 2021. Being a participant enables public works agencies to provide support to each other during emergency situations.

dd,DEd^͗ Other 1 FISCAL IMPACT͗ None.

ACKNOWLEDGEMENT BY AFFECTED PARTIES: COUNTY COUNSEL✔ FINANCE OTHER AGENCIES ADMIN ✔ HR DEPT APPROPRIATE COUNTY COMMITTEE OTHER RECOMMENDATION OF THE DEPARTMENT: Approve renewing participation in the Oregon Public Works Emergency Response Cooperative Assistance Agreement and authorize the Commission Chair to sign the Agreement as presented.

ADMINISTRATION RECOMMENDATION: Approve and sign the Oregon Public Works Emergency Response Cooperative Assistance Agreement for another 5-year term as presented.

FOLLOW UP: ORD/RESO/AGMT/ORDER, ETC: ORIGINALS TO R&A COPIES TO: PW

Hood River County

Hood River

Public Works Mikel Diwan 541-387-7100

County Dispatch: 541-386-2711 541-387-5585

[email protected] HOOD RIVER COUNTY BOARD OF COMMISSIONERS AGENDA REQUEST FORM

DATE: 02/03/21 DEPARTMENT:Public Works NAME: Mikel Diwan SUBJECT: Surplus Property

AUTHORITY: ORS: OAR: COUNTY ORD.: HRC Administrative Code Section 2C.2.d BACKGROUND/SUMMARY OF SUBJECT: Public Works requests the following office equipment be declared surplus and approved to be sold at auction or disposed of as noted. The items have exceeded their useful life for Hood River County and are not expected to be desired by another department or agency.

CE# 001088 HP Color Laserjet 5550n printer; Est. Value: $250 CE# 000369 HP Jetdirect 500x switch box; Est. Value: $0 (recommend disposal)

dd,DEd^͗ None 0 FISCAL IMPACT͗ None.

ACKNOWLEDGEMENT BY AFFECTED PARTIES: COUNTY COUNSEL FINANCE OTHER AGENCIES ADMIN ✔ HR DEPT APPROPRIATE COUNTY COMMITTEE OTHER RECOMMENDATION OF THE DEPARTMENT: Declare the office equipment listed as surplus and approve to be sold at auction or disposed of in accordance with the HRC purchasing code.

ADMINISTRATION RECOMMENDATION: Approve the following items to be declared surplus and authorize them to be sold or disposed of per the Administrative Code:

CE# 001088 HP Color Laserjet 5550n printer and CE# 000369 HP Jetdirect 500x switch box

FOLLOW UP: ORD/RESO/AGMT/ORDER, ETC: ORIGINALS TO R&A COPIES TO: PW

NEW BUSINESS HOOD RIVER COUNTY BOARD OF COMMISSIONERS AGENDA REQUEST FORM

DATE: 2/5/2021 DEPARTMENT:Forestry NAME: Doug Thiesies SUBJECT: Koala TS Advertisement

AUTHORITY: ORS: OAR: COUNTY ORD.: BACKGROUND/SUMMARY OF SUBJECT: The County Forester would like to advertise Koala TS later in February and review the background of the sale which is located on lands previously acquired through the Meadows exchange.

dd,DEd^͗ Map 0 FISCAL IMPACT͗ Estimate over 400k revenue if timber is sold.

ACKNOWLEDGEMENT BY AFFECTED PARTIES: COUNTY COUNSEL FINANCE OTHER AGENCIES ADMIN ✔ HR DEPT APPROPRIATE COUNTY COMMITTEE OTHER RECOMMENDATION OF THE DEPARTMENT: Review the sale opportunity and if there are no legal constraints recommend advertising the Koala TS.

ADMINISTRATION RECOMMENDATION:

FOLLOW UP: ORD/RESO/AGMT/ORDER, ETC: ORIGINALS TO R&A COPIES TO: Koala Timber Sale Tractor Logging County Forest Roads Sec. 19, 20 T01S, R10E, W.M. CC 1 - 23.9 Ac. Primary CC 2 - 3.4 Ac. Secondary Owner: Hood River County County: Hood River, Oregon Spur Date: 07/23/2019 emd " Road Construction 130' 0250 500 1,000 Feet Section 1:7,500 1 inch = 625 feet County Forest Boundary

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T1S-R10E Sec: 30 T1S-R10E Sec: 29 HOOD RIVER COUNTY BOARD OF COMMISSIONERS AGENDA REQUEST FORM

DATE: February 16, 2021 DEPARTMENT:Administration NAME: Jeff Hecksel SUBJECT: Courthouse Security Improvements

AUTHORITY: ORS: OAR: COUNTY ORD.: BACKGROUND/SUMMARY OF SUBJECT: See attached Memo from County Administrator, Jeff Hecksel

dd,DEd^͗ Other 1 FISCAL IMPACT͗

ACKNOWLEDGEMENT BY AFFECTED PARTIES: COUNTY COUNSEL FINANCE OTHER AGENCIES ADMIN ✔ HR DEPT APPROPRIATE COUNTY COMMITTEE OTHER ✔ RECOMMENDATION OF THE DEPARTMENT:

ADMINISTRATION RECOMMENDATION: Approve moving forward with Option A as presented to construction a security station at the at the entry of the County Courthouse.

FOLLOW UP: ORD/RESO/AGMT/ORDER, ETC: ORIGINALS TO R&A COPIES TO: With the 5 year public safety local option levy, funds were included in year 1 to make modifications to the Courthouse to allow for a security station to be placed at the entry of the Courthouse. In year 2 funds were planned to hire contract security to provide screening services for entry into the Courthouse.

The amount budgeted for this project in the 2020-21 Budget is $150,000. The amount planned in the levy in year 2 for security services was about $103,000.

The County has retained an owners representative to assist in moving this project forward. Attached are a couple of options to complete this work.

Option A was the original concepts and would provide for additional space to be added by extending the building out to the curb to create additional space for a security station. The cost for this option is estimated at $187,549. It is possible the size of the space would need to be adjusted in final design which would add to the cost.

Option B would use existing space within the Prevention space to site a security station. A new door would be placed in the exterior wall to create the space. The estimated cost of this project would be $123,657. This option would require the Prevention Department to be relocated. No other space within existing County facilities was identified that could house the Prevention Department. Logistically, this option would likely work better for staging security services.

Given this, leased space could be considered, and the County has identified Port space currently available at a cost of approximately $27,000 a year. This would be an additional General Fund expense.

The remaining Prevention space in the Courthouse would be used by the Veterans Service Office, and the space housing the Veterans Service office would be used by Information Services. Currently, the County’s server room must be accessed through the Veterans Service Office by Information Services.

A third option would be to try to acquire commercial property, but none has been identified at this time, and an acquisition is likely to be more expensive than Option A or Option B.

In considering these options, the possibility of a new Public Safety complex could be taken into consideration. If it were probable a new Courthouse would be constructed by the end of two years, then Option B would be worth pursuing. If not, Option A would seem to make the most financial sense.

Operationally, Option B makes the most sense. Prevention is cramped in the current space, Veterans Services would benefit from being in a building with security, and Information systems would have immediate access the server room.

As it would seem a new Public Safety complex would not be constructed within 2 years, it is recommended the County proceed ahead with Option A. A budget adjustment will likely be needed to complete the project. County Courthouse Entry Modification Options*

Option A - Extend Building Entry (Outlined in Red below)

Architectural/Engineering 20,000

Construction 143,114

Permit Fee 14,300

Project Management (assumes 6 site visits) 10,135

Option A: ROM Total 187,549

Option B: Modify Entry (Outlined in Blue below)

Architectural/Engineering 14,000

Construction 92,712

Permit Fee 9,200

Project Management (assumes 4 site visits) 7,745

Option B: ROM Total 123,657

* All numbers above are estimated budgets HOOD RIVER COUNTY BOARD OF COMMISSIONERS AGENDA REQUEST FORM

DATE: February 16, 2021 DEPARTMENT:Administration NAME: Jeff Hecksel SUBJECT: Equitable Transportation Funding - ODOT COVID-19 Relief Proposal

AUTHORITY: ORS: OAR: COUNTY ORD.: BACKGROUND/SUMMARY OF SUBJECT: AOC is asking Counties to send letters to the Oregon Transportation Commission asking for COVID-19 relief funds to be shared equitably amongst counties, cities and ODOT. See attached email from AOC and proposed letter for consideration.

dd,DEd^͗ Other 2 FISCAL IMPACT͗

ACKNOWLEDGEMENT BY AFFECTED PARTIES: COUNTY COUNSEL FINANCE OTHER AGENCIES✔ ADMIN ✔ HR DEPT APPROPRIATE COUNTY COMMITTEE OTHER RECOMMENDATION OF THE DEPARTMENT:

ADMINISTRATION RECOMMENDATION: Authorize Oates to sign a letter supporting a more balanced, equitable approach to Oregon Department of Transportation's proposal on allocations of federal COVID-19 relief funding.

FOLLOW UP: ORD/RESO/AGMT/ORDER, ETC: ORIGINALS TO R&A COPIES TO: CALL TO ACTION

Advocate for Equitable Transportation Funding

AOC is asking members to provide written comment to the Oregon Transportation Commission to ask for equitable transportation funding.

Under the most recent federal COVID-19 relief package, Oregon is expected to receive $124 million in funding to help the state and local governments that have lost revenue as a result of the pandemic and recession. The Oregon Department of Transportation (ODOT) draft plan for allocations of these funds offers less than 25 percent of the federal assistance for counties and cities. This plan is not reflective of the statutory State Highway Fund distribution formula (ODOT 50 percent; counties 30 percent; cities 20 percent).

Public comment on the proposal will be accepted through March 11, 2021, when ODOT will present a final proposal to the commission for approval.

Comments can be sent to: [email protected].

Click here for a draft template.

AOC and its affiliate, Oregon Association of County Engineers and Surveyors (OACES), and the League of Oregon Cities, submitted written testimony to the commission. AOC County Road Program Director, Brian Worley provided oral testimony at the hearing as well. Click here to view the written testimony.

If you have questions or need assistance in shaping your testimony, please contact AOC County Road Program Director, Brian Worley.

-- This is a service of the Association of Oregon Counties Road Program. If you have any questions or need support, please contact Greg Lang ([email protected]). --- To unsubscribe from this group and stop receiving emails from it, send an email to OACES- [email protected].

Hood River County Board of Commissioners

COMMISSIONERS Jeff Hecksel, County Administrator

Michael Oates– Chair 601 State Street ∙ Hood River, OR 97031∙ (541) 386-3970 ∙ FAX (541) 386-9392 Karen Joplin – District No. 1 Arthur Babitz – District No. 2 Robert Benton– District No. 3 Les Perkins – District No. 4

February 16, 2021

Oregon Transportation Commission Attn: Chair Robert Van Brocklin 355 Capitol Street NE, MS #11 Salem OR 97301

Submitted via electronic mail to: [email protected]

Subject: Hood River County comments regarding January 21, 2021, Oregon Transportation Commission Agenda Item H; Oregon Department of Transportation proposal on allocations of federal COVID-19 relief funding

Chair Van Brocklin, Vice-Chair Simpson, member of the Oregon Transportation Commission:

Thank you for the opportunity to submit comment on the Transportation Commission (OTC), January 21, 2021, Agenda Item H, the federal COVID-19 relief funding package, and the Oregon Department of Transportation (ODOT) draft proposal on how to allocate funding.

With over 32,000 road miles under county jurisdiction, and over 11,000 under city jurisdiction, and over 4,000 bridges collectively, local governments manage, own, and maintain over 55 percent of Oregon’s shared transportation system.

ODOT has recognized the important of the county and city transportation system and why funding relief is so critical to local governments through the agency’s strategic goals. We know that across each level of government, budgets for critical infrastructure projects – maintenance, preservation, and new projects have been hit hard by the economic realities of the pandemic.

While we appreciate ODOT’s initial proposal and goal to support local government relief who have lost significant revenue as a result of the COVID-19 pandemic and recession, the current plan does not equitably allocate funding reflective of funds lost during the pandemic.

Counties have lost an estimated $36 million in State Highway Fund revenue during the COVID- 19 pandemic to date and are estimated to lose an additional $12.8 million by the end of the fiscal year (FY 2021), for a total of $48.8 million in a little over a year’s time. This does not include the additional and significant lost revenue from other local transportation revenue sources, and future anticipated State Highway Fund losses through fiscal year 2024.

A Small County with a big mission: Providing Quality of Life for all. It is desperately needed at this time as counties and cities face budget deficits, delayed projects, workforce shortages, hiring freezes, and for some, unfortunately layoffs. Per the Oregon statutory 50 percent ODOT – 30 percent Counties – 20 percent Cities funding formula for State Highway Fund (SHF) revenue, local government has experienced approximately 45 percent of the estimated $225 million loss in funding through FY 2021.

Under ODOT’s current proposal local governments are expected to only receive approximately 21 percent ($26.1 million) of the federal relief funds.

ODOT’s current funding proposal level for local government distribution is appreciated but lacks a level of shared equity and is not in line with long-standing statutory State Highway Fund sharing.

We are suggesting OTC and ODOT take a more balanced, equitable approach and prioritize the immediate need to match relief fund sub-allocations to commensurate lost revenue that follow the long-standing 50-30-20 funding allocations to support Oregon entire transportation system and every community.

Thank you again for your ongoing partnership. We look forward to working with the OTC, ODOT leadership, and our federal partners, as you consider a more equitable approach to recovery.

Sincerely, Hood River County Board of Commissioners

Michael J. Oates, Chair

A Small County with a big mission: Providing Quality of Life for all. HOOD RIVER COUNTY BOARD OF COMMISSIONERS AGENDA REQUEST FORM

DATE: N January 19, 2021 DEPARTMENT: Administration NAME: Jeff Hecksel SUBJECT: Elected Officials Salary Compensation

AUTHORITY: ORS: OAR: COUNTY ORD.: BACKGROUND/SUMMARY OF SUBJECT: During this past budget process the strategy of how best to determine salaries for elected officials was discussed. More information has been gathered for discussion in preparation for the next budget cycle.

See memo from staff (administrator and human resources) for more information.

Also attached is a "elected officials" compensation survey compiled by AOC in early 2020 reflecting wages for the elected officials in each county that participated in the survey along with non elected positions wage information.

dd,DEd^͗ Multiple 2 FISCAL IMPACT͗

ACKNOWLEDGEMENT BY AFFECTED PARTIES: COUNTY COUNSEL FINANCE OTHER AGENCIES ADMIN ✔ HR DEPT ✔ APPROPRIATE COUNTY COMMITTEE OTHER RECOMMENDATION OF THE DEPARTMENT:

ADMINISTRATION RECOMMENDATION: Receive information, provide comment and or direction to staff as to the desired methodology for determining elected official's (commissioners & sheriff) compensation moving forward.

FOLLOW UP: ORD/RESO/AGMT/ORDER, ETC: ORIGINALS TO R&A COPIES TO: County Name Population (2019 est) Budget FTEs Govt. Type tourism ($M) COL Sheriff Salary County Admin Commissioner Salary Chair Salary DA JP Medical Contrib. 6% PERS pickup Wheeler 1,440 $0 0 3 87 $56,160 $0 18,803.20 each $40,328 $0 $48,988 Sherman 1,770 $57,490,220 54 Court 6 90 $96,336 $0 $32,388.00 / $41,328.00 $71,400 Unknown $81,864 Y Gilliam 1,990 $61,135,935 55 Court 5 79 $88,830 $41,301 $20,102.00 - $21,119.00 $74,451 Pd by State $79,947 Y Y Wallowa 7,150 $22,566,257 57 General 32 100 $69,491 $56,755 $134,465 NA State of Oregon $0 Y Grant 7,360 11 89 Harney 7,360 $31,663,968 113 Court 19 80 $75,219 $0 $37,762 $75,524 $67,626 $60,392 Y Lake 8,080 14 81 Morrow 12,680 $0 0 General 15 84 $107,232 $105,084 $52,536 $52,536 $11,000 $74,801 Y Baker 16,820 $33,194,285 125 Home Rule 48 83 $82,380 $67,380 $35,436/$17,712 $80,712 n/a $36,108 Y Curry 23,000 $105,360,058 118 General 140 102 $91,134 n/a $68,463 $68,463 State paid n/a Y Crook 23,440 49 95 Jefferson 23,840 $0 130 General 56 92 $93,937 $130,041 $36,608 N/A $15,175 N/A Y Y Hood_River 25,480 $32,227,953 140 Home Rule 115 121 $96,542 $155,540 $15,904 $19,892 State Paid $69,971 Y Tillamook 26,500 246 99 Union 26,840 $36,668,616 152 General 34 87 $90,723 $88,470 $72,755 NA State Salary +$9,996 $20,400 Y Wasco 27,240 $62,110,287 140 General 101 95 $94,320 $147,024 $47,688 NA $0 $0 Y Malheur 32,030 $38,381,655 0 Court 42 83 $96,360 $77,903 $30,303 $75,758 $8,000 County Supplemental $72,501 Y Clatsop 39,330 $96,397,680 240 Home Rule 596 103 $147,728 $160,000 $13,806 NA $42,786 $0 Y Y Lincoln 48,260 630 99 Columbia 52,750 $76,713,000 200 General 35 111 $104,748 NA $93,600 NA $1536 supplement $40.96 per hour Y Y Coos 63,290 $113,853,383 329 General 277 84 $94,896 N/A $64,488 NA $14,400.00 Annual Stipend N/A Y Y Klamath 68,190 $200,987,440 479 152 84 $104,711 N/A $77,339 NA $21,319 $42,641 Umatilla 81,160 $91,300,968 335 Home Rule 161 86 $117,300 na $95,448 $95,448 $20,420 na Y Y Polk 82,940 $95,502,030 400 Home Rule 171 107 $103,800 $150,000 $75,192 Don’t have this position $15,000 Don't have this position Y Y Josephine 86,750 $144,000,000 450 Home Rule 129 98 $98,847 $0 $81,107 NA $22,764 $0 Y Y Benton 94,360 $76,713,000 200 General 127 111 $122,192 $198,673 $98,351 NA $49,495 $0 Y Y Yamhill 108,060 $151,605,937 610 General 122 115 $141,075 $102,243 $78,265 N/A $19,694 (STIPEND) N/A Y Y Douglas 112,250 $164,782,067 524 General 236 88 $114,400 NA $83,741 NA $0 $43,4596-$62,982.40 Y Y Linn 126,550 $156,680,401 666 General 138 95 $132,744 $164,400 1 @ $103,140, 1 @ $98,340 $103,140 $21,624 $88,500 Y Y Deschutes 193,000 $502,642,110 1043 General 789 117 $160,000 $187,288 $102,205 NA $40,000 $72,600 Y Y Jackson 221,290 $383,567,367 878 Home Rule 525 105 $126,568 $276,058 $108,180.80/$119,308.80 Nothing additional $29,307 $87,672 Y Y Marion 347,760 $455,271,158 1506 General 393 102 $159,411 $196,581 $101,213 NA 44,297.00 County Portion $91,582 Y Y Lane 378,880 $716,556,301 1665 Home Rule 783 103 $148,030 $214,344 $86,146 $86,146 $45,630 $48,559 Y Clackamas 423,420 $609,212,212 2047 General 479 131 $178,378 $203,541 $104,475 NA $59,147 $100,978 Y Washington 613,410 750 127 Multnomah 821,730 $2,019,516,809 5030 Home Rule 2952 128 $186,765 No match $117,094 $186,765 $62,461 No Match Elected Officials Comparison Counties

BOC Selections

Oates Joplin Babitz Benton Perkins Clatsop* Baker Baker Clatsop Columbia* Clatsop Clatsop Columbia Crook Crook Crook Crook Curry Curry Curry Curry Jefferson* Lincoln Lincoln Jefferson Lincoln Tillamook Tillamook Lincoln Polk* Union Union Tillamook Wasco Wasco Wasco Wasco * = Reduce by 6% since they do the PERS pickup.

Baker X X Clatsop X X X X Columbia X X Crook X X X X Curry X X X X Jefferson X X Lincoln X X X X Polk X Tillamook X X X Union X X Wasco X X X X MEMO 10-29-2020

TO: HOOD RIVER COUNTY BOARD OF COMMISSIONERS

RE: Establishing Elected Officials Compensation

Hood River County Home Rule Charter clearly outlines, in part, “..the County shall have all powers necessary or convenient for the conduct of its affairs.” [Article I, Section I, (3)] Further, “the Board of Commissioners shall have the power to: Appoint Boards, commissions and committees.” [Article I, Section II (1) (c)] Lastly, the Charter states members of the Board of Commissioners and the Sheriff “shall receive reasonable compensation as determined annually by the lay members of the budget committee.” [Article II, Section XIII and Article IV, Section I, (7)] Based on the above, Board of Commissioners have the discretion to establish the criteria by which the Budget Committee make their compensation decisions. At the conclusion of the last review of elected official’s compensation, staff was directed to report back to the Board to assist in establishing criteria to be used to analyze compensation for elected officials. As the Board of Commissioners discusses the development of criteria for establishing the compensation for elected officials, there are diverse options that may be chosen when establishing the criteria by which the budget committee make their compensation decisions. 1) Historically, Hood River County has conducted salary comparison surveys for union and non- union roles based first on County Population numbers. (Population numbers as prepared by Population Research Center, College of Urban and Public Affairs, Portland State University.)

When comparing positions during these salary surveys, job descriptions are reviewed for similar duties and responsibilities and spans of control or impact. Additionally, a review of compensation methodology is made to determine how each County pays or compensates for the payment of PERS. It has been found that some Counties are paying both the Employer and Employee contribution amounts, while some Counties pay direct to the state for the Employer contribution and then increase salaries paid to cover for the additional contribution that the employees are required to make themselves. When conducting this traditional salary survey process, Hood River County has looked at three Counties above and three Counties below Hood River County with respect to population. As population numbers do not fluctuate greatly year over year, the six Counties used are: Wasco, Union, Tillamook, Curry, Crook and Jefferson. The Board may desire to expand the survey to include four or five nearest populated counties both above and below that of Hood River County. Should the board wish to expand the population survey to five similarly populated counties above and below Hood River County, the counties (in size order; greatest to least) to survey would be: Tillamook, Union, Wasco, Malheur, Clatsop above and then Jefferson, Crook, Curry, Baker and Morrow Counties below.

ORS 243.746 (4)(e) Comparison of the overall compensation of other employees performing similar services with the same or other employees in comparable communities. As used in this paragraph, “comparable” is limited to communities of the same or nearest population range within Oregon.

2) It is generally accepted that Hood River County has a high cost of living compared to other counties in Oregon. Given this, the Board of Commissioners may desire to look at comparable counties based on cost of living indexes. Generally speaking; groceries, health care and transportation costs are similar with in Hood River County comparable to other Oregon state Counties. Multiple website data (area vibes, best places, etc) reflect the cost of living in Hood River to be approximately 8% higher than the average cost of living across the state of Oregon. Should the Board of Commissioners desire to establish the basis for salary comparisons by reviewing Cost of Living Indexes, salaries, job descriptions (similar duties and responsibilities and span of control or impact) and salary payment methods the Counties to survey would be Washington, Multnomah, Clackamas, Deschutes, Yamhill and Columbia. These counties vary from being double to 32 times larger than Hood River County.

3) Hood River County shares similar industries with several other Counties within the State of Oregon. When accessing datausa.io, a site that compiles the most comprehensive visualization of US public data, we find that Hood River County’s top 5 industries are Agriculture, Health Care-Social Assistance, Accommodation-Food Service, Retail Trade and Manufacturing (data backed up with research from Oregon State University, Extension Service). In a review of all other counties within Oregon, there are 6 other Counties that share 3 of the top 5 industries with Hood River County. These counties are Coos, Jackson, Wasco, Clatsop, Deschutes and Malheur. Argument would be that since these counties share predominantly the same industry composition, these Counties would be good comparator Counties.

The above options are three options that as shared can be solidly backed up by data. That said, each option carries with it an impact that could be vastly different, one from the other. With Hood River County being a Home Rule County, the Board of Commissioners may select any one of the options presented, or possibly a combination between two. Included within any one of the above choices would be a review of Job Descriptions, looking at duties and responsibilities along with impact and spans of control to ensure accurate comparator measure of the roles. Median County County Population County Cost of Living County Primary Industry Income

*Crop Production Washington $ 78,010 Wheeler 1,440 Gilliam 79.2 Hood River *Food Services *Professional/Technical *Crop Production Clackamas $ 76,597 Sherman 1,770 Harney 80.2 Wasco *Food Services *Educational Services *Crop Production Multnomah $ 64,337 Gilliam 1,990 Lake 81.2 Jefferson *Food Services Have at least *Educational Services 2 of the top 3 *Crop Production primary Deschutes $ 63,680 Wallowa 7,150 Baker 82.6 Yamhill *Food Services industries in *Educational Services commmon *Food Services with Hood Hood River $ 62,935 Grant 7,360 Malheur 83.2 Multnomah *Professional/Technical River County *Educational Services *Food Services Columbia $ 59,714 Harney 7,360 Klamath 83.5 Clackamus *Professional/Technical *Educational Services *Food Services Yamill $ 59,484 Lake 8,080 Coos 84.3 Sherman *Professional/Technical *Educational Services Benton $ 58,655 Morrow 12,680 Morrow 84.4 Morrow *Crop Production Polk $ 58,344 Baker 16,820 Umatilla 86.1 Lake *Crop Production Marion $ 56,097 Curry 23,000 Wheeler 86.7 Clatsop *Food Services Morrow $ 55,440 Crook 23,440 Union 87.2 Columbia *Food Services Clatsop $ 52,583 Jefferson 23,840 Douglas 87.9 Washington *Food Services Linn $ 52,097 Hood River 25,480 Grant 89.1 Tillamook *Food Services Umatilla $ 51,887 Tillamook 26,500 Sherman 89.7 Lincoln *Food Services Wasco $ 50,973 Union 26,840 Jefferson 92.3 Polk *Food Services Jackson $ 50,851 Wasco 27,240 Crook 95.1 Benton *Food Services Have only one Jefferson $ 50,339 Malheur 32,030 Linn 95.2 Lane *Food Services primary Lane $ 49,958 Clatsop 39,330 Wasco 95.4 Douglas *Food Services industry in Union $ 48,617 Lincoln 48,260 Josephine 98.4 Coos *Food Services common with Sherman $ 48,056 Columbia 52,750 Tillamook 99.1 Curry *Food Services Hood River Tillamook $ 47,500 Coos 63,290 Lincoln 99.2 Josephine *Food Services County Curry $ 46,396 Klamath 68,190 Wallowa 99.8 Jackson *Food Services Lincoln $ 46,061 Umatilla 81,160 Marion 101.9 Klamath *Food Services Douglas $ 45,812 Polk 82,940 Curry 102.1 Deschutes *Food Services Grant $ 45,357 Josephine 86,750 Clatsop 102.9 Crook *Food Services Wallowa $ 44,953 Benton 94,360 Lane 103.1 Umatilla *Food Services Crook $ 44,524 Yamhill 108,060 Jackson 104.7 Union *Food Services Baker $ 43,921 Douglas 112,250 Polk 106.5 Baker *Food Services Klamath $ 43,522 Linn 126,550 Benton 111.2 Malheur *Food Services Coos $ 43,308 Deschutes 193,000 Columbia 111.3 Harney *Food Services Josephine $ 43,046 Jackson 221,290 Yamhill 114.9 Gilliam $ 42,976 Marion 347,760 Deschutes 117.2 Balance of the Counties: Wheeler, Grant, Malheur $ 42,478 Lane 378,880 Hood River 120.9 Morrow, Linn, Marion and Gilliam do not have Harney $ 41,797 Clackamas 423,420 Washington 127.2 one of top three primary industries in common Lake $ 36,627 Washington 613,410 Multnomah 127.5 with Hood River county. Wheeler $ 33,456 Multnomah 821,730 Clackamas 131.2

Hood River County is one of nine (9) Home Rule Counties within the state of Oregon. Those Counties are: * Washington * Lane *Hood River *Benton *Jackson *Josephine *Multnomah * Clatsop * Umatilla