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Regular Council The Corporation of the Township of Terrace Bay COUNCIL MEETING AGENDA Monday, May 15, 2017 6:30 pm in the Council Chambers Page 1. ADDITIONS AND APPROVAL OF AGENDA ITEMS 2. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF 3. C.A.O. UPDATE a) Aguasabon River mouth/Beach - Update b) Public Open House - Kenogami Project c) Landfill Committee Meeting Date d) Communication with Honourable Patty Hajdu, MP 4. REPORTS FROM DEPARTMENT MANAGERS 5. ADOPTION OF MINUTES a) Minutes of Council Meetings held May 1, 2017 4 - 7 Council Meeting Minutes May 1, 2017 6. PASSING OF ACCOUNTS a) Payroll Register for the months January, February and March 2017 8 - 16 Payroll Register - January 2017 Payroll Register - February 2017 Payroll Register - March 2017 b) General Disbursements 17 General Disbursements for month Ending April 30, 2017 7. CORRESPONDENCE - ACTION ITEMS a) CEO 4th Annual Challenge 18 - 19 CEO's 4th Annual Challenge b) Ontario Parks - Comment Opportunity on Slate Island Management Plan 20 Ontario Parks - Preliminary Park Management Plan - Slate Islands - Commment Opportunity c) Letter - Supportive Housing Committee Request 21 Supportive Housing Committee Request Re Survey 8. COMMITTEE & CORRESPONDENCE INFORMATION ITEMS a) Township of Lake of Bays Resolution Request for Moratorium 22 - 23 17 04 18 - Minister of Education - Accomodation Review Process b) Lanark County Resolution Provincial Support Opioid Strategy 24 - 27 17-04-27 Provincial Request - Opioid Strategy c) The Corporation of the Town of Amherstburg Resolution Postal Banking in 28 - 32 support of Richmond Hill 2017 04 28 - Support Postal Banking d) Township of North Frontenanc Resolution Hydro Reduction Not Applicable to 33 Seasonal Residents DOC050217-05022017093811 e) The Municipality of Kincardine Resolution Changes to Building Code Reg. 34 - 35 Kincardine Resolution - April 19, 2017 - Proposed Change to the 2012 Building Code O. Reg. 332 12 as amended Septic System f) West Lincoln Resolution Re-write of Pupil Accommodation Review Guideline 36 - 38 Letter to Minister of Education re Request to Rewrite PARG & Moratorium on School Closures - April 24-17 g) The Corporation of the Municipality of South Huron Resolution supporting of 39 - 40 Townships regarding MMAH proposed change to Building Code Resolution in Support of Township Killaloe, Hagarty and Richards - To rescind the proposed building code change B-08-09-03 h) Town of Lakeshore Resolution Request the Province to ease Restrictions of 41 - 42 Surplus Dwelling Severances SKM_C65817050911580 i) TBDSSAB Meeting Minutes - March 23, 2017 43 - 51 17.03.23 MIN March Board Meeting j) Terrace Bay Public Library Meeting Minutes - April 12, 2017 52 - 54 Terrace Bay Public Library Meeting Minutes - April 11, 2017 k) Letter Patty Hajdu - LNG 55 Honourable Patty Hajdu Re Liquefied Natural Gas (LNG) l) Franco Ontarian Flag Raising - Friday, May 19, 2017 56 Invitation - Franco Ontarian Flag Raising Ceremony - Friday, May 19, 2017 m) Canadian Pacific 2017 Vegetation Control Program Information 57 - 58 Canadian Pacific 2017 Vegetation Control Program 9. WATER a) OCWA Monthly Operational Report - April 2017 & Work Order Summary 59 - 63 Terrace Bay Monthly Operational Report April 2017 Work_Order_Summary_Report_06May2017_0630AM 10. OTHER BUSINESS a) Other/Additions 11. CLOSED SESSION a) Meeting Minutes - April 3, 2017 b) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose - Supportive Housing MOU 12. RESOLUTIONS 13. PUBLIC QUESTION PERIOD Page 2 of 63 14. ADJOURNMENT Page 3 of 63 Page 4 of 63 Page 5 of 63 Page 6 of 63 Page 7 of 63 THE CORPORATION OF THE TOWNSHIP OF TERRACE BAY DIRECT DEPOSIT PAYROLL LOG MONTH: January 2017 PURPOSE Period: 1 & 2 SUMMARY PAY NO. OF DATE PERIOD NET PAY EMPLOYEE S Payroll Register January 12, 2017 $50,424.66 69 Payroll Register January 26, 2017 $46,293.82 45 TOTAL PAYROLL FOR THE MONTH JANUARY 2017 $96,718.48 Comments: Period 1 - 4th Qtr Firefighter Pay $ 9,866.00 Period 2 - 2016 Final Per Diem $ 2,450.00 Treasu rerl -Clerk Mayor Page 8 of 63 THE CORPORATION OF THE TOWNSHIP OF TERRACE BAY PAYROLL COUNCIL APPROVAL PERIOD1 PAY PERIOD: December 26, 2016 — Janauary 8, 2017 PAY DATE: January 12, 2017 PURPOSE: REG Bl-WEEKLY VADIM Payroll Register PA4060 $50,424.66 SOFTWARE (Attach last page of summary only) (cheque amount) Number of Employees 69 (al bollom of Deparlmsnlal Summary Grand Total UIC Code, PT anFT total lhe lhrea and enter number here) Bank Deposit Report Grand Total: PA411OD $50,424.66 (full report from 8) Number of Deposit Advices 69 Vadium Payroll Calculation PA4040 $50,424.66 Software Number of Records: 69 File Creation Number: 753 Upload File Name: PA4100 CIBC Bank EFT Acknowledgement of: $ 50,424.66 Software "Transmitted Amount ** Number of Items Transmitted 69 CMO DollarAmount $ 50,424.66 Payment Detail Report Item Count 69 Comments 4th Qtr Firefighters Pay $ 9,866.00 surer/Deputy Page 9 of 63 Page 10 of 63 THE CORPORATION OF THE TOWNSHIP OF TERRACE BAY DIRECT DEPOSIT PAYROLL LOG MONTH: February 2017 PURPOSE Period: 3 &4 SUMMARY PAY NO. OF DATE PERIOD NET PAY EMPLOYEES Payroll Register February 9, 2017 3 $37,063.29 43 Payroll Register February 23, 2017 4 $40,348.81 45 TOTAL PAYROLL FOR THE MONTHFEBRUARY 2017 $77,412.10 Comments Treasurer/Deputy-C Mayor HPage 11 of 63 THE CORPORATION OF THE TOWNSHIP OF TERRACE BAY PAYROLL COUNCILAPPROVAL PERIOD 3 PAY PERIOD: January 23, 2017 — February 5, 2017 PAY DATE February 9, 2017 PURPOSE: REG Bl-WEEKLY VADIM Payroll Register PA4060 $37,063 29 SOFTWARE (Attach last page of summary only) (cheque amount) Number of Employees 43 (at bottom at Departmental Summary Grand Total UIC Code. EX, PT & FT total the three and enter number here) Bank Deposit Report Grand Total: PA411OD $37,063 29 (full report lrom 8) Number of Deposit Advices: 43 Vadium Payroll Calculation PA4040 $37,063.29 Software Number of Records: 43 File Creation Number: 755 Upload File Name: PA4100 CIBC Bank EFT Acknowledgement of: $ 37.06329 Software “Transmitted Amount "* Number of Items Transmitted 43 CMO Dollar Amount $ 37,063.29 Payment Detail Report Item Count 43 Page 12 of 63 THE CORPORATION OF THE TOWNSHIP OF TERRACE BAY PAYROLL COUNCIL APPROVAL PERIOD 4 PAY PERIOD: February 6, 2017 - February 19,2017 PAY DATE: February 23, 2017 PURPOSE: REG BI-WEEKLY VADIM Payroll Register PA4060 $40,348 81 SOFTWARE (Attach last page of summary only) (cheque amount) Number of Employees 45 (at bottom o1Dspartmental Summary Grand Total UIC Code, EX, PT 8. FT total the three and enter number here) Bank Deposit Report Grand Total: PA4110D $40,348.81 (full report from B) Number of Deposit Advices: 45 Vadium Payroll Calculation PA4040 $40,348.81 Software Number of Records: 45 File Creation Number: 756 Upload File Name: PA4100 CIBC Bank EFT Acknowledgement of: $ 40,348 81 Software "Transmitted Amount "* Number of Items Transmitted 45 CMO DollarAmount $ 40,348.81 Payment Detail Report Item Count 45 TreasurerlDap\1ty=92$; Page 13 of 63 THE CORPORATION OF THE TOWNSHIP OF TERRACE BAY DIRECT DEPOSIT PAYROLL LOG MONTH: March 2017 PURPOSE: Period: 5 &6 SUMMARY PAY NO. OF DATE PERIOD NET PAY EMPLOYEE S Payroll Register March 9, 2017 5 $38,173.21 40 Payroll Register March 23,2017 6 $38,008.14 43 TOTAL PAYROLL FOR THE MONTH MARCH 2017 $76,181.35 Comments éi? TreasurerIDep uty-Clerk Mayor Page 14 of 63 Page 15 of 63 THE CORPORATION OF THE TOWNSHIP OF TERRACE BAY PAYROLL COUNCIL APPROVAL PERIOD 6 PAY PERIOD: March 6, 2017 - March 19, 2017 PAY DATE March 23, 2017 PURPOSE: REG Bl-WEEKLY VADIM Payroll Register PA4060 $38,008.14 SOFTWARE (Attach last page of summary only) (cheque amuunt) Number of Employees 43 (at bottom o|'Deper1menlaI Summary Grand Total Ulc Code, EX, PT 5 FT total the three and enter number here) Bank Deposit Report Grand Total: PA4110D $38,008.14 (run report from a) Number of Deposit Advices: 43 Vadium Payroll Calculation PA4040 $38,008.14 Software Number of Records: 43 File Creation Number: 758 Upload File Name: PA4100 CIBC Bank EFT Acknowledgement of: $ 38,008.14 Software “Transmitted Amount ** Number of Items Transmitted 43 CMO Dollar Amount $ 38,008.14 Payment Detail Report Item Count 43 Comments: K TreasurerIDepu/ty-C Page 16 of 63 THE CORPORATION OF THE TOWNSHIP OF TERRACE BAY ACCOUNTS PAYABLE COUNCIL APPROVAL REPORT FOR MONTH ENDING: 30-Apr-17 CHEQUES FOR APPROVAL: Batch #31 - 2017 $ 63,108.13 Batch #33 - 2017 $ 59,208.82 Batch #35 - 2017 $ 42,418.01 Batch #37 - 2017 $ 168,935.00 Batch #39 - 2017 $ 63,435.70 Cancelled Payment Batch #40 - 2017 $ (16,142.62) TOTAL DISBURSEMENTS FOR APPROVAL: $ 380,963.04 Comments: ACCOUNTS PAYABLE COUNCIL APPROVAL: s re‘: Ierk Mayor Resolution No Page 17 of 63 CEO 4 " ANNUAL CHALLENGE E ‘ w T h 1 Whag do you have to do? 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