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Shire of Mukinbudin CONFIRMED MINUTES

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Shire of Mukinbudin CONFIRMED MINUTES 1 Shire of Mukinbudin Ordinary Meeting of Council CONFIRMED MINUTES Meeting held in Council Chambers at 15 Maddock Street, Mukinbudin Commencing at 3.03pm Wednesday 21 November 2018 Dirk Sellenger CHIEF EXECUTIVE OFFICER CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 21 NOVEMBER 2018 2 **** DISCLAIMER **** No responsibility whatsoever is implied or accepted by the Shire of Mukinbudin for any act, omission or statement or intimation occurring during Council or Committee meetings. The Shire of Mukinbudin disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council or Committee meetings. Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council or Committee meeting does so at that person’s or legal entity’s own risk. In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or intimation of approval made by a member or officer of the Shire of Mukinbudin during the course of any meeting is not intended to be and is not to be taken as notice of approval from the Shire of Mukinbudin. The Shire of Mukinbudin warns that anyone who has any application lodged with the Shire of Mukinbudin must obtain and should only rely on written confirmation of the outcome of the application, and any conditions attaching to the decision made by the Shire of Mukinbudin in respect of the application. ETHICAL DECISION MAKING AND CONFLICTS OF INTEREST Council is committed to a code of conduct and all decisions are based on an honest assessment of the issue, ethical decision-making and personal integrity. Councillors and staff adhere to the statutory requirements to declare financial, proximity and impartiality interests and once declared follow the legislation as required. Dirk Sellenger CHIEF EXECUTIVE OFFICER CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 21 NOVEMBER 2018 3 SUMMARY OF MEETINGS Shire of Mukinbudin 2018 Briefing / Workshop Council Meeting January February March April May June July August September October WALGA GOVERNANCE TRAINING November HARVEST December Briefing / Workshops will ordinarily commence at 10.00am unless agreed to change this time. Council Meetings will ordinarily commence at 1.00pm unless Council agrees to change this time. Changes to Council Meetings must be advertised in accordance with Sect 5.4 of the Local Government Act 1995. CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 21 NOVEMBER 2018 4 Table of Contents 1. Declaration of Opening 1.1 Declaration of Opening 2. Public Question Time 2.1 Response to previous questions taken on notice 2.2 Declaration of Public Question time open 2.3 Declaration of public time closed 3. Record of Attendance, apologies, approved leave of absence 3.1 Present 3.2 Apologies 3.3 On Leave of Absence 3.4 Staff 3.5 Visitors 3.6 Gallery 3.7 Applications for leave of absence 4. Petitions, Deputations, Presentations 4.1 Petitions 4.2 Deputations 4.3 Presentations 5. Announcements by the presiding member without discussion 6. Confirmation of minutes of previous meetings 6.1 Confirmation of Minutes of Ordinary Meeting held on 17th October 2018 6.2 Confirmation of Minutes of Special Meeting held on Wednesday 24th October 2018 7. Reports 7.1 Council Monthly Information Reports 7.1.1 Receipt of October Information Report 7.2 Finance Reports 7.2.1 List of Payments – October 2018 7.2.2 Monthly Statement of Financial Activity Report – 31 October 2018 7.3 Chief Executive Officer’s Reports 7.3.1 NEWROC Executive Meeting Minutes 7.3.2 CEACA Special Committee Meeting Minutes 7.3.3 CEACA Executive Committee Meeting Minutes 7.3.4 Mukinbudin Childcare Centre 7.3.5 Mukinbudin Nursing Post – Future Use CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 21 NOVEMBER 2018 5 7.3.6 Mukinbudin Football Club – Request for Lease of Land 7.3.7 Request for Waiving of Fees – Memorial Hall 7.3.8 Approval to Call for Tenders for Industrial Unit 7.3.9 Administration Christmas New Year Office Hours 7.3.10 Ratification of East Bonnie Rock Bush Fire Brigade Minutes 7.3.11 Secondary Freight Route Project 7.3.12 Amendment to Fees & Charges – GROH Housing 7.3.13 Code of Conduct Review – 2018 7.3.14 Events Kit 7.3.15 Mukinbudin Nano Brewery Development Approval 7.3.16 Mukinbudin Bottle Shop Development Application *Late Item* 8. Elected members Motions of which previous notice has been given 8.1 Nil 9. Urgent Business without notice (with the approval of the President or meeting) 9.1 Nil 10. Dates to Remember 10.1 See attached list 11. Closure of Meeting 11.1 Closure of Meeting CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 21 NOVEMBER 2018 6 MINUTES Minutes of the Ordinary Meeting of Council held in Council Chambers, Maddock Street, Mukinbudin on 21st November 2018. 1. Declaration of Opening 1.1 The Shire President declared the Meeting open at 3.03pm 2. Public Question Time (min 15 minutes) 2.1 Response to previous questions taken on notice. Nil 2.2 Declaration of public question time opened (minimum 15 mins) The Shire President declared public question time open. 2.3 Declaration of public question time closed The Shire President declared public question time closed. 3. Record of attendance, apologies and approved leave of absence 3.1 Present: 3.1.1 Cr Gary Shadbolt – Shire President Cr Sandie Ventris – Deputy Shire President Cr Rod Comerford Cr Murray Junk Cr Romina Nicoletti Cr John O’Neil Cr Steve Paterson Cr Jeff Seaby 3.2 Apologies: 3.2.1 3.3 On leave of absence: 3.3.1 Cr Ruth Poultney 3.4 Staff: 3.4.1 Mr Dirk Sellenger, Chief Executive Officer Mrs Nola Comerford-Smith, Administration Officer Mr Ed Nind, Manager of Finance CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 21 NOVEMBER 2018 7 3.5 Visitors: Mr Ray Hooper, Mr Steve Lange, Mrs Rose Piccolo, Mr Frank Piccolo, Mrs Katie Sippe, Mrs Robyn Geraghty, Mrs Julie Uden, Mrs Kari Hobbs, Mrs Suzi Sprigg, Mrs Louise Neilson, Mr Hayden Sprigg, Mrs Bronwyn Palm, Mr Matt Palm, Mrs Peta Watson, Mr Kim Graham, Ms Amy Davies, Mrs Nicola Marquis, Mrs Lara Ballantyne, Mrs Sally Sprigg, Mrs Renee Jenkin, Mrs Leena Bayly, Mrs Clare Nind 3.6 Applications for leave of absence: 3.6.1 Request for leave of absence Cr Junk requested leave of absence for the December 2018 Ordinary Meeting of Council COUNCIL DECISION Council Decision Number 01 11 18 Moved Cr Ventris Seconded Cr Nicoletti That Cr Junk be granted Leave of Absence for the Ordinary Meeting of Council to be held on 19th December 2018. Carried 7 / 0 4. Petitions, deputations and presentations 4.1 Petitions 4.2 Deputations 4.3 Presentations Mrs Abi Farina on behalf of Mukinbudin Occasional Care (Boodie Rats) Mr Steve Lange – Item 7.3.16 Mr Frank Piccolo – Mukinbudin Hotel 5. Announcements by the Presiding person without discussion 5.1 COUNCIL DECISION Council Decision Number – 02 11 18 Moved Cr Nicoletti Seconded Cr Comerford That the order of business in the Agenda be changed to allow Items 7.3.4 and 7.3.16 to be moved forward and dealt with at this time. Carried 8 / 0 CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 21 NOVEMBER 2018 8 6. Confirmation of the Minutes of previous meetings 6.1 Confirmation of Minutes for the Ordinary Meeting of Council held on the 17th October 2018. 6.2 Confirmation of Minutes for the Special Meeting of Council held on the 24th October 2018. Voting Requirement Simple Majority OFFICER RECOMMENDATION / COUNCIL DECISION Council Decision Number – 05 11 18 Moved: Cr Junk Seconded: Cr Nicoletti That the Minutes of the Ordinary Meeting of Council held on the 17th October 2018 be accepted as a true and correct record of proceedings. Carried 8 / 0 OFFICER RECOMMENDATION / COUNCIL DECISION Council Decision Number – 06 11 18 Moved: Cr Junk Seconded: Cr Comerford That the Minutes of the Special Meeting of Council held on the 24th October be accepted as a true and correct record of proceedings. Carried 8 / 0 CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 21 NOVEMBER 2018 9 7.1 MONTHLY INFORMATION REPORT 7.1.1 October Information Report Location: Mukinbudin File Ref: ADM 360 Applicant: Nola Comerford-Smith, Administration Manager Date: 13th November 2018 Disclosure of Interest: Nil Responsible Officer Nola Comerford-Smith, Administration Manager Author: Nola Comerford-Smith, Administration Manager Voting Requirements Simple Majority Documents Attached Nil Documents Tabled Nil Summary To allow Council to receive the Monthly Information Report including reports from Manager of Works, Community Development, Swimming Pool Manager, Caravan Park Manager and Environmental Health Officer. Background Information Reports are presented to Council on operational matters within the Shire of Mukinbudin. Officer Comment Refer to Information Report. Strategic & Social Implications Nil Consultation Pace Vernon – Manager of Works Peter Toboss – Principal Environmental Health Officer Simon Comerford – Swimming Pool Manager Lenny Richards and Caroline Ferns – Acting Caravan Park Managers Statutory Environment Nil Policy Implications Nil Financial Implications Nil Mrs C Nind left the meeting at 3.48pm CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 21 NOVEMBER 2018 10 OFFICER RECOMMENDATION / COUNCIL DECISION Council Decision Number – 07 11 18 Moved: Cr Nicoletti Seconded: Cr Junk That Council receive the October 2018 Information Report. Carried 8 / 0 CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 21 NOVEMBER 2018 11 7.2 FINANCE REPORT 7.2.1 List of Payments – October 2018 Location: Mukinbudin File Ref: ADM 007 Applicant: Edward Nind – Finance Manager Date: 7th November 2018 Disclosure of Interest: Nil Responsible Officer: Edward Nind – Finance Manager Author: Jenny Heaney – Senior Finance Officer Voting Requirements Simple Majority Documents Attached List of Payments – October 2018 (10 pages) Documents Tabled Nil If a Councillor has any questions regarding the enclosed finance report, please see the Finance Manager prior to the meeting so that a researched answer may be provided.
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