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Confirmed Minutes 1 Shire of Mukinbudin Ordinary Meeting of Council CONFIRMED MINUTES HELD IN COUNCIL CHAMBERS AT 15 MADDOCK STREET, MUKINBUDIN COMMENCING AT 1.04PM MONDAY 15th AUGUST 2018 Dirk Sellenger CHIEF EXECUTIVE OFFICER CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 2 **** DISCLAIMER **** No responsibility whatsoever is implied or accepted by the Shire of Mukinbudin for any act, omission or statement or intimation occurring during Council or Committee meetings. The Shire of Mukinbudin disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council or Committee meetings. Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council or Committee meeting does so at that person’s or legal entity’s own risk. In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or intimation of approval made by a member or officer of the Shire of Mukinbudin during the course of any meeting is not intended to be and is not to be taken as notice of approval from the Shire of Mukinbudin. The Shire of Mukinbudin warns that anyone who has any application lodged with the Shire of Mukinbudin must obtain and should only rely on written confirmation of the outcome of the application, and any conditions attaching to the decision made by the Shire of Mukinbudin in respect of the application. ETHICAL DECISION MAKING AND CONFLICTS OF INTEREST Council is committed to a code of conduct and all decisions are based on an honest assessment of the issue, ethical decision-making and personal integrity. Councillors and staff adhere to the statutory requirements to declare financial, proximity and impartiality interests and once declared follow the legislation as required. Dirk Sellenger CHIEF EXECUTIVE OFFICER CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 3 SUMMARY OF MEETINGS Shire of Mukinbudin 2018 Briefing / Workshop Council Meeting January February March April May June July August September October November December Briefing / Workshops will ordinarily commence at 10.00am unless agreed to change this time. Council Meetings will ordinarily commence at 1.00pm unless Council agrees to change this time. Changes to Council Meetings must be advertised in accordance with Sect 5.4 of the Local Government Act 1995. CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 4 Table of Contents 1. Declaration of Opening 1.1 Declaration of Opening 2. Public Question Time 2.1 Response to previous questions taken on notice 2.2 Declaration of Public Question time open 2.3 Declaration of public time closed 3. Record of Attendance, apologies, approved leave of absence 3.1 Present 3.2 Apologies 3.3 On Leave of Absence 3.4 Staff 3.5 Visitors 3.6 Gallery 3.7 Applications for leave of absence 4. Petitions, Deputations, Presentations 4.1 Petitions 4.2 Deputations 4.3 Presentations 5. Announcements by the presiding member without discussion 6. Confirmation of minutes of previous meetings 6.1 Confirmation of Minutes of Ordinary Meeting held on 30th July 2018 7. Reports 7.1 Council Monthly Information Reports 7.1.1 Receipt of July Information Report 7.2 Finance Reports 7.2.1 List of Payments – July 2018 7.3 Chief Executive Officer’s Reports 7.3.1 NEWROC Executive Meeting Minutes 7.3.2 Boodie Rats Location 7.3.3 NEWROC – Memorandum of Understanding 2018-2020 7.3.4 Bendigo Bank – Roadside Signage Request 7.3.5 Standpipe Fees and Charges 7.3.6 Proposed Schedule of Fees & Charges 2018/19 CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 5 8. Elected members Motions of which previous notice has been given 8.1 Nil 9. Urgent Business without notice (with the approval of the President or meeting) 9.1 Nil 10. Dates to Remember 10.1 See attached list 11. Closure of Meeting 11.1 Closure of Meeting CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 6 MINUTES Minutes of the Ordinary Meeting of Council held in Council Chambers, Maddock Street, Mukinbudin on 15th August 2018. 1. Declaration of Opening 1.1 The Shire President declared the Meeting open at 1.04pm 2. Public Question Time (min 15 minutes) 2.1 Response to previous questions taken on notice. Nil 2.2 Declaration of public question time opened (minimum 15 mins) The Shire President declared public question time open. B Palm to Cr Seaby Q. Can you please explain the role of a Local Government Councillor? A. To improve the town and make it a better place to live. Q. That is not necessarily the message heard from ratepayers and residents. A. Boodie Rats are not contributing, and it is a Shire of Mukinbudin building. We need to use rates wisely and have based the decision on that. B Palm to Cr O’Neil Q. $200,000 contribution from Council – are you still supportive of this amount? A. Yes, in the current location. Funds are lacking in the budget. $200,000 contribution is not only cash, but also in-kind. A Farina to N Comerford-Smith Q. Was the $200,000 part of the Lotterywest application, and would the Shire need to return some of the funding if this wasn’t contributed. A. Yes, it was part of application. Unlikely that any funding would need to be returned. L Ballantyne to Cr Ventris Q. What is the proposed solution for relocation if Boodie Rats needs to close for construction considering that there is up to a 90 day wait after completion for approval. A. Hadn’t thought of it prior to this meeting. Previously thought that relocation would be possible. We are limited as Councillors to the Budget. Cr Ventris to L Ballantyne Q. What is the longest period of time Boodie Rats has closed? A. 3 to 4 weeks. Boodie Rats is not just used for School employees so is still required during school holidays. CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 7 Cr Seaby Q. What ideas do you have for contingency plans for Boodie Rats being closed? Can you operate a Crèche in someone’s house? L Ballantyne replied A. Crèches need to operate under same laws as family day care. It is unrealistic to expect all parents to hire a babysitter to share. B Palm to Cr Junk Q. What steps would be taken to protect children from asbestos? A. Roughly $35-$45K to decontaminate with independent testing. Medical Centre site had to be decontaminated and expect Boodie Rats site to be similar. Cr Seaby Q. Would the new subdivision be considered for location? Childcare Centres in Perth are built in residential areas not close to Schools. L Ballantyne replied A. Distance from School would be an issue. Perth Childcare Centres have use of mini buses which are used to pick up children for after-school care. A Farina Q. What is the proposal for use of old Nursing Post when empty? Cr Seaby replied A. Nothing concrete being considered as yet. Could be suitable for single men accommodation. Cr O’Neil Q. Have Boodie Rats considered raising funds to assist project? Palm replied A. Boodie Rats is a volunteer-run organisation which runs at a loss. Cr Ventris Q. How many children using Boodie Rats per day? B Palm A. Up to 13 per day. 2.3 Declaration of public question time closed The Shire President declared public question time closed. D Duri, A Farina and S Sprigg left the meeting at 1.54pm CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 8 3. Record of attendance, apologies and approved leave of absence 3.1 Present: 3.1.1 Cr G Shadbolt – President Cr S Ventris – Deputy President Cr M Junk Cr R Nicoletti Cr J O’Neil Cr S Paterson Cr R Poultney Cr J Seaby 3.2 Apologies: 3.2.1 Cr R Comerford 3.3 On leave of absence: 3.3.1 3.4 Staff: 3.4.1 Mr D Sellenger – Chief Executive Officer Mrs N Comerford-Smith – Administration Manager 3.5 Visitors: Mrs Lara Ballantyne Ms Amy Davies Mrs Danielle Duri Mrs Abi Farina Mrs Bronwyn Palm Mrs Sally Sprigg 3.6 Applications for leave of absence: 3.6.1 Request for leave of absence COUNCIL DECISION Council Decision Number – 01 08 18 Moved: Cr O’Neil Seconded: Cr Ventris That Cr Junk be granted leave of absence for the September 2018 Ordinary Meeting of Council. Carried 8 / 0 CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 9 4. Petitions, deputations and presentations 4.1 Petitions ** PETITION ** 4.1.1 Boodie Rats Petition – Opposition to 14 Maddock Street, Mukinbudin Location: 14 Maddock Street, Mukinbudin File Ref: ADM 151 Applicant: Mrs. Bronwyn Palm – Boodie Rats Committee President Date: 13th August 2018 Dirk Sellenger, user of existing Facility and Board Member Disclosure of Interest: as a result of holding the position of Shire CEO. Responsible Officer Dirk Sellenger – Chief Executive Officer Author: Dirk Sellenger – Chief Executive Officer Voting Requirements: Simple Majority Petition with a total of 50 (fifty) signatures. Of the 50 signatures a total of 47 (forty seven) are considered to be from Residents or Ratepayers (electors) of Documents Attached: the Shire of Mukinbudin. Documents Tabled: Original Signed Petition Summary The CEO was provided with a Petition at approximately 12.15pm on 13th August 2018 and the request was for the petition to be presented to Council at the Ordinary meeting of Council to be held on 15th August 2018 which the CEO has arranged accordingly.
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