1
Shire of Mukinbudin
Ordinary Meeting of Council
CONFIRMED MINUTES
HELD IN COUNCIL CHAMBERS AT 15 MADDOCK STREET, MUKINBUDIN COMMENCING AT 1.04PM MONDAY 15th AUGUST 2018
Dirk Sellenger CHIEF EXECUTIVE OFFICER
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 2
**** DISCLAIMER ****
No responsibility whatsoever is implied or accepted by the Shire of Mukinbudin for any act, omission or statement or intimation occurring during Council or Committee meetings. The Shire of Mukinbudin disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council or Committee meetings. Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council or Committee meeting does so at that person’s or legal entity’s own risk.
In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or intimation of approval made by a member or officer of the Shire of Mukinbudin during the course of any meeting is not intended to be and is not to be taken as notice of approval from the Shire of Mukinbudin. The Shire of Mukinbudin warns that anyone who has any application lodged with the Shire of Mukinbudin must obtain and should only rely on written confirmation of the outcome of the application, and any conditions attaching to the decision made by the Shire of Mukinbudin in respect of the application.
ETHICAL DECISION MAKING AND CONFLICTS OF INTEREST
Council is committed to a code of conduct and all decisions are based on an honest assessment of the issue, ethical decision-making and personal integrity. Councillors and staff adhere to the statutory requirements to declare financial, proximity and impartiality interests and once declared follow the legislation as required.
Dirk Sellenger CHIEF EXECUTIVE OFFICER
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SUMMARY OF MEETINGS Shire of Mukinbudin 2018
Briefing / Workshop Council Meeting
January
February
March
April
May
June
July
August
September
October
November
December
Briefing / Workshops will ordinarily commence at 10.00am unless agreed to change this time. Council Meetings will ordinarily commence at 1.00pm unless Council agrees to change this time. Changes to Council Meetings must be advertised in accordance with Sect 5.4 of the Local Government Act 1995.
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Table of Contents
1. Declaration of Opening 1.1 Declaration of Opening
2. Public Question Time 2.1 Response to previous questions taken on notice 2.2 Declaration of Public Question time open 2.3 Declaration of public time closed
3. Record of Attendance, apologies, approved leave of absence 3.1 Present 3.2 Apologies 3.3 On Leave of Absence 3.4 Staff 3.5 Visitors 3.6 Gallery 3.7 Applications for leave of absence
4. Petitions, Deputations, Presentations 4.1 Petitions 4.2 Deputations 4.3 Presentations
5. Announcements by the presiding member without discussion
6. Confirmation of minutes of previous meetings 6.1 Confirmation of Minutes of Ordinary Meeting held on 30th July 2018
7. Reports
7.1 Council Monthly Information Reports 7.1.1 Receipt of July Information Report
7.2 Finance Reports 7.2.1 List of Payments – July 2018
7.3 Chief Executive Officer’s Reports 7.3.1 NEWROC Executive Meeting Minutes 7.3.2 Boodie Rats Location 7.3.3 NEWROC – Memorandum of Understanding 2018-2020 7.3.4 Bendigo Bank – Roadside Signage Request 7.3.5 Standpipe Fees and Charges 7.3.6 Proposed Schedule of Fees & Charges 2018/19
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8. Elected members Motions of which previous notice has been given 8.1 Nil
9. Urgent Business without notice (with the approval of the President or meeting) 9.1 Nil
10. Dates to Remember 10.1 See attached list
11. Closure of Meeting 11.1 Closure of Meeting
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MINUTES
Minutes of the Ordinary Meeting of Council held in Council Chambers, Maddock Street, Mukinbudin on 15th August 2018.
1. Declaration of Opening
1.1 The Shire President declared the Meeting open at 1.04pm
2. Public Question Time (min 15 minutes)
2.1 Response to previous questions taken on notice. Nil
2.2 Declaration of public question time opened (minimum 15 mins)
The Shire President declared public question time open.
B Palm to Cr Seaby Q. Can you please explain the role of a Local Government Councillor? A. To improve the town and make it a better place to live. Q. That is not necessarily the message heard from ratepayers and residents. A. Boodie Rats are not contributing, and it is a Shire of Mukinbudin building. We need to use rates wisely and have based the decision on that.
B Palm to Cr O’Neil Q. $200,000 contribution from Council – are you still supportive of this amount? A. Yes, in the current location. Funds are lacking in the budget. $200,000 contribution is not only cash, but also in-kind.
A Farina to N Comerford-Smith Q. Was the $200,000 part of the Lotterywest application, and would the Shire need to return some of the funding if this wasn’t contributed. A. Yes, it was part of application. Unlikely that any funding would need to be returned.
L Ballantyne to Cr Ventris Q. What is the proposed solution for relocation if Boodie Rats needs to close for construction considering that there is up to a 90 day wait after completion for approval. A. Hadn’t thought of it prior to this meeting. Previously thought that relocation would be possible. We are limited as Councillors to the Budget.
Cr Ventris to L Ballantyne Q. What is the longest period of time Boodie Rats has closed? A. 3 to 4 weeks. Boodie Rats is not just used for School employees so is still required during school holidays.
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Cr Seaby Q. What ideas do you have for contingency plans for Boodie Rats being closed? Can you operate a Crèche in someone’s house? L Ballantyne replied A. Crèches need to operate under same laws as family day care. It is unrealistic to expect all parents to hire a babysitter to share.
B Palm to Cr Junk Q. What steps would be taken to protect children from asbestos? A. Roughly $35-$45K to decontaminate with independent testing. Medical Centre site had to be decontaminated and expect Boodie Rats site to be similar.
Cr Seaby Q. Would the new subdivision be considered for location? Childcare Centres in Perth are built in residential areas not close to Schools. L Ballantyne replied A. Distance from School would be an issue. Perth Childcare Centres have use of mini buses which are used to pick up children for after-school care.
A Farina Q. What is the proposal for use of old Nursing Post when empty? Cr Seaby replied A. Nothing concrete being considered as yet. Could be suitable for single men accommodation.
Cr O’Neil Q. Have Boodie Rats considered raising funds to assist project? Palm replied A. Boodie Rats is a volunteer-run organisation which runs at a loss.
Cr Ventris Q. How many children using Boodie Rats per day? B Palm A. Up to 13 per day.
2.3 Declaration of public question time closed
The Shire President declared public question time closed.
D Duri, A Farina and S Sprigg left the meeting at 1.54pm
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3. Record of attendance, apologies and approved leave of absence
3.1 Present: 3.1.1 Cr G Shadbolt – President Cr S Ventris – Deputy President Cr M Junk Cr R Nicoletti Cr J O’Neil Cr S Paterson Cr R Poultney Cr J Seaby
3.2 Apologies: 3.2.1 Cr R Comerford
3.3 On leave of absence: 3.3.1
3.4 Staff: 3.4.1 Mr D Sellenger – Chief Executive Officer Mrs N Comerford-Smith – Administration Manager
3.5 Visitors: Mrs Lara Ballantyne Ms Amy Davies Mrs Danielle Duri Mrs Abi Farina Mrs Bronwyn Palm Mrs Sally Sprigg
3.6 Applications for leave of absence: 3.6.1 Request for leave of absence
COUNCIL DECISION Council Decision Number – 01 08 18
Moved: Cr O’Neil Seconded: Cr Ventris
That Cr Junk be granted leave of absence for the September 2018 Ordinary Meeting of Council.
Carried 8 / 0
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 9
4. Petitions, deputations and presentations
4.1 Petitions
** PETITION ** 4.1.1 Boodie Rats Petition – Opposition to 14 Maddock Street, Mukinbudin Location: 14 Maddock Street, Mukinbudin File Ref: ADM 151 Applicant: Mrs. Bronwyn Palm – Boodie Rats Committee President Date: 13th August 2018 Dirk Sellenger, user of existing Facility and Board Member Disclosure of Interest: as a result of holding the position of Shire CEO. Responsible Officer Dirk Sellenger – Chief Executive Officer Author: Dirk Sellenger – Chief Executive Officer Voting Requirements: Simple Majority Petition with a total of 50 (fifty) signatures. Of the 50 signatures a total of 47 (forty seven) are considered to be from Residents or Ratepayers (electors) of Documents Attached: the Shire of Mukinbudin. Documents Tabled: Original Signed Petition
Summary The CEO was provided with a Petition at approximately 12.15pm on 13th August 2018 and the request was for the petition to be presented to Council at the Ordinary meeting of Council to be held on 15th August 2018 which the CEO has arranged accordingly.
Background Information The Petition has been provided to each member of Council as a separate document.
Officer Comment Petitions are documents used by persons to directly lobby representative bodies such as Parliament or Local Governments about matters of public concern. A petition is basically a request for action. However, the subject of a Petition must be a matter on which the Council has the power to act.
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Statutory Environment
Requirements for a Petition
There are no rules prescribed in the Local Government Act 1995 with regard to petitions. Accordingly, to assist persons with the preparation of a petition, it must comply with Council’s Local Law Standing Orders, which states:
5.10 Petitions (1) A petition is to— (a) be addressed to the President; (b) be made by electors of the district; (c) state the request on each page of the petition; (d) contain the name, address and signature of each elector making the request, and the date each elector signed; (e) contain a summary of the reasons for the request; (f) state the name of the person to whom, and an address at which, notice to the petitioners can be given; (g) be respectful and temperate in its language;
Additionally, the Petition must: be polite; be legible, being either clearly written, typed or printed and correctly addressed; be in English or be accompanied by a certified translation; contain at least six (6) signatures; and be an original document.
The Petition must not: have any crossing out or erased passages in the reasons for the Petition or the request for action; contain signatures copied or pasted onto the Petition; have other documents attached to the Petition; contain irrelevant statements; be defamatory; or promote illegal acts.
OFFICER RECOMMENDATION / COUNCIL DECISION Council Decision Number – 02 08 18
Moved: Cr Junk Seconded: Cr Nicoletti
That Council receive the Petition from Mrs Bronwyn Palm concerning the request from Electors to not build the new Childcare Centre at 14 Maddock Street, Mukinbudin.
That the Council request the CEO to respond to Mrs Bronwyn Palm advising her of the outcome of the decision of Council once a decision has been made by Council.
Carried: 8 / 0
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Cr Shadbolt adjourned the meeting at 1.58pm and reconvened at 2.03pm with all previous Members, Staff and Visitors present.
4.2 Deputations
4.3 Presentations
5. Announcements by the Presiding person without discussion
5.1
6. Confirmation of the Minutes of previous meetings
6.1 Confirmation of Minutes for the Ordinary Meeting of Council held on the 30th July 2018.
Voting Requirement Simple Majority
OFFICER RECOMMENDATION / COUNCIL DECISION Council Decision Number 03 08 18
Moved: Cr Ventris Seconded: Cr Junk
That the Minutes of the Ordinary Meeting of Council held on the 30th July 2018 be accepted as a true and correct record of proceedings.
Carried 8 / 0
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 15
7.1.1 Monthly Information Report Location: Mukinbudin File Ref: ADM 360 Applicant: Nola Comerford-Smith, Administration Manager Date: 8th August 2018 Disclosure of Interest: Nil Responsible Officer Nola Comerford-Smith, Administration Manager Author: Nola Comerford-Smith, Administration Manager Voting Requirements Simple Majority Documents Attached Nil Documents Tabled Nil
Summary To allow Council to receive the Monthly Information Report including reports from Manager of Works, Community Development and Environmental Health Officer.
Background Information Reports are presented to Council on operational matters within the Shire of Mukinbudin.
Officer Comment Refer to Information Report.
Strategic & Social Implications Nil
Consultation Pace Vernon – Manager of Works Peter Toboss – Principal Environmental Health Officer
Statutory Environment Nil
Policy Implications Nil
Financial Implications Nil
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OFFICER RECOMMENDATION / COUNCIL DECISION Council Decision Number – 04 08 18
Moved: Cr Nicoletti Seconded: Cr O’Neil
That Council receive the July 2018 Information Report.
Carried 8 / 0
Mr Sellenger left the meeting at 2.13pm
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Mr Ed Nind entered the meeting at 2.14pm and left at 2.15pm 7.2 Finance Report 7.2.1 List of Payments – July 2018 Location: Mukinbudin File Ref: ADM 007 Applicant: Edward Nind – Manager of Finance Date: 7th August 2018 Disclosure of Interest: Nil Responsible Officer: Edward Nind – Manager of Finance Author: Jenny Heaney – Senior Finance Officer Voting Requirements Simple Majority Documents Attached List of Payments – July 2018 (15 pages) Documents Tabled Nil If a Councillor has any questions regarding the enclosed finance report, please see the Manager of Finance, Mr Ed Nind, prior to the meeting so that a researched answer may be provided for you.
Summary List of payments for endorsement
Background Information A list of payments submitted to Council on 15th August 2018, for confirmation in respect of accounts already being paid or for the authority to those unpaid. (Please refer to Payment listing submitted as a separate attachment).
Officer Comment Standard process of obtaining Council endorsement for payments
Strategic & Social Implications N/A
Consultation N/A
Statutory Environment A list of payments is required to be presented to Council as per section 13 of the Local Government (Financial Management) Regulations 1996.
Policy Implications Council Policy No. 1.6.5 (e) states that a list of payments is required to be presented to Council each month in accordance with Financial Management Regulations 13(1) for recording in the minutes.
Financial Implications All payments have been made in accordance with the 2017/2018 Budget.
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OFFICER RECOMMENDATION / COUNCIL DECISION Council Decision Number – 05 08 18
Moved: Cr Nicoletti Seconded: Cr Ventris That the list of payments to today’s meeting for;
Municipal Fund: Muni EFT3381 to EFT3429 ($246,278.88) Muni Cheques 31627 to 31633 ($17,211.88) Direct Debits (Superannuation, loan, vehicle purchase and leases) DD4855.1 to DD4945.1 ($29,655.22) Pays on 11/07/2018 and 25/07/2018 (Not included on payment listing) ($68,919.23) Total Municipal Fund ($362,065.21)
Trust Fund: Trust EFT 3430 ($20.00) Trust Direct Debits (Licensing) DD4860.1 to DD4939.1 ($47,208.35) Total Trust Fund ($47,228.35) made in July 2018, be endorsed for payment.
Carried 8 / 0
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 19 Date: 07/08/2018 Shire of Mukinbudin USER: Sheldon Cox Time: 8:48:10AM PAGE: 1
Cheque /EFT Bank INV No Date Name Invoice Description Code Amount Amount
EFT3381 12/07/2018 ABSOLUTELY ALL ELECTRICAL Install lights in Aged unit 10 and 12 Salmon Gum Alley 1 734.58 INV INV-028427/06/2018 ABSOLUTELY ALL ELECTRICAL check fridge circuit in kitchen at Cafe 1 29.70 INV INV-028627/06/2018 ABSOLUTELY ALL ELECTRICAL Install lights in Aged unit 10 and 12 Salmon Gum Alley 1 605.88 INV INV-028125/06/2018 ABSOLUTELY ALL ELECTRICAL disconnect/reconnect power to HWS at Caravan Park house 1 99.00
EFT3382 12/07/2018 AG & NL Woodfield Gravel Royalties for road reconstruction 1 11,537.40 INV 106 10/07/2018 AG & NL Woodfield Gravel Royalties for road reconstruction 1 11,537.40
EFT3383 12/07/2018 ALL WAYS FOODS Cleaning products for Caravan Park 1 906.19 INV 37523 12/06/2018 ALL WAYS FOODS Cleaning products for CRC 1 106.26 INV 37422 05/06/2018 ALL WAYS FOODS Cleaning products for Caravan Park 1 552.07 INV 37741 26/06/2018 ALL WAYS FOODS cleaning products for caravan park 1 62.73 INV 37625 19/06/2018 ALL WAYS FOODS Various cleaning products for caravan park and complex 1 185.13
EFT3384 12/07/2018 AMPAC DEBT RECOVERY AMPAC Debt Recovery commission fee 1 11.56 INV 48153 30/06/2018 AMPAC DEBT RECOVERY AMPAC Debt Recovery commission fee 1 11.56
EFT3385 12/07/2018 ASPHALT IN A BAG Ashpalt Open Grade 20kg bags for non-specific rural and townsite 1 1,168.75 roads INV 0000077124/05/2018 ASPHALT IN A BAG Ashpalt Open Grade 20kg bags for non-specific rural and townsite 1 1,168.75 roads
EFT3386 12/07/2018 AUSTRALIA POST Total supply of letters sent for the period ending 30/06/2018 1 170.22 INV 100762652717/07/2018 AUSTRALIA POST Total supply of letters sent for the period ending 30/06/2018 1 170.22
EFT3387 12/07/2018 AVON WASTE Monthly Rubbish Collection June 2018 1 4,423.70 INV 0002983630/06/2018 AVON WASTE Monthly Rubbish Collection June 2018 1 4,423.70
EFT3388 12/07/2018 BF & JD ATKINS Carting of gravel, loader hire and float hire for road reconstructions 1 26,134.90 INV INV-103410/07/2018 BF & JD ATKINS Carting of gravel, loader hire and float hire for road reconstructions 1 26,134.90
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 Date: USER: 07/08/2018 Shire of Mukinbudin Sheldon Cox 20 Time: 8:48:10AM PAGE: 2
Cheque /EFT Bank INV No Date Name Invoice Description Code Amount Amount
EFT3389 12/07/2018 BOC LIMITED BOC Container Service charge - oxygen indust, acetylene, 1 51.93 argoshield, medical mask INV 401991169428/06/2018 BOC LIMITED BOC Container Service charge - oxygen indust, acetylene, 1 51.93 argoshield, medical mask
EFT3390 12/07/2018 CENTRAL EAST AGED CARE ALLIANCE Annual Contribution 2018/2019 for CEACA 1 22,000.00 (INC) INV INV-004306/07/2018 CENTRAL EAST AGED CARE ALLIANCE Annual Contribution 2018/2019 for CEACA 1 22,000.00 (INC)
EFT3391 12/07/2018 COURIER AUSTRALIA/TOLL IPEC Courier for Jason Signs 1 168.31 INV 0297 29/06/2018 COURIER AUSTRALIA/TOLL IPEC Courier for Admin Postage 1 23.18 INV 0298 06/07/2018 COURIER AUSTRALIA/TOLL IPEC Courier for Jason Signs 1 145.13
EFT3392 12/07/2018 DYLAN COPELAND NRMO Consultancy - grants, gravel pit visits, travel 1 2,080.09 INV 1819501 30/06/2018 DYLAN COPELAND NRMO Consultancy - grants, gravel pit visits, travel 1 2,080.09
EFT3393 12/07/2018 GOWERS GLAZING Perspex 690x895 for screen door for Muka Cafe 1 82.50 INV 1507 28/06/2018 GOWERS GLAZING Perspex 690x895 for screen door for Muka Cafe 1 82.50
EFT3394 12/07/2018 GREAT SOUTHERN FUELS Monthly Fuel Account June 2018 1 9,673.28 INV I519027 04/07/2018 GREAT SOUTHERN FUELS New fuel card for New Holland Tractor due to faulty card 1 2.75 INV 000574 30/06/2018 GREAT SOUTHERN FUELS Monthly Fuel Account June 2018 1 9,670.53
EFT3395 12/07/2018 IGA Mukinbudin Council Meeting Refreshments June 2018 1 488.87 INV 30173 12/06/2018 IGA Mukinbudin Cleaning supplies for 8 Lansdell Street - pegs and toilet cleaner 1 12.98 INV 30130 30/06/2018 IGA Mukinbudin Administration over the counter purchases - June 2018 1 124.43 INV 30218 30/06/2018 IGA Mukinbudin Soft drink and water for works crew bus trip 29/6/18 1 21.00 INV 30163 30/06/2018 IGA Mukinbudin Various Refreshments for Budget Meeting on 11th June 2018 1 68.50 INV 30154 30/06/2018 IGA Mukinbudin Depot toolbox meeting 12/5/2018 1 82.19 INV 30189 30/06/2018 IGA Mukinbudin Council Meeting Refreshments June 2018 1 179.77
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 Date: USER: 07/08/2018 Shire of Mukinbudin Sheldon Cox 21 Time: 8:48:10AM PAGE: 3
Cheque /EFT Bank INV No Date Name Invoice Description Code Amount Amount
EFT3396 12/07/2018 IT VISION Renewal of SynergySoft and Universe Annual Leases for 01 July 1 20,675.29 2018 to 30 June 2019 INV 29825 01/07/2018 IT VISION Renewal of SynergySoft and Universe Annual Leases for 01 July 1 20,675.29 2018 to 30 June 2019
EFT3397 12/07/2018 JASON SIGNMAKERS Beacon sign for road side safety 1 3,915.67 INV 188644 09/07/2018 JASON SIGNMAKERS Beacon sign for road side safety 1 2,145.00 INV 188470 29/06/2018 JASON SIGNMAKERS Purchase of new signs, sign posts and brackets for the Mukinbudin 1 1,770.67 Refuse Site.
EFT3398 12/07/2018 MUKA TYRE MART June Statement - Grader tyres, trailer tyres, repairs etc 1 3,961.00 INV 176 JUNE06/06/2018 MUKA TYRE MART June Statement - Grader tyres, trailer tyres, repairs etc 1 3,961.00
EFT3399 12/07/2018 MUKINBUDIN HOTEL Town sweeping May-June 1 1,127.50 INV ZI859248502/07/2018 MUKINBUDIN HOTEL Town sweeping May-June 1 1,127.50
EFT3400 12/07/2018 MUKINBUDIN NEWSAGENCY & AG Nicole McDonald PPE 1 613.95 SUPPLIES 2 x pant, 1 x jacket, 3 x shirt, 3 x jumper INV 30152 01/07/2018 MUKINBUDIN NEWSAGENCY & AG Nicole McDonald PPE 1 419.10 SUPPLIES 2 x pant, 1 x jacket, 3 x shirt, 3 x jumper INV 30132 01/07/2018 MUKINBUDIN NEWSAGENCY & AG Admin over the counter purchases June 2018 - muka matters, tab 1 9.90 SUPPLIES dividers INV 30145 01/07/2018 MUKINBUDIN NEWSAGENCY & AG Rain jacket - Dave Waters 1 184.95 SUPPLIES
EFT3401 12/07/2018 MUKINBUDIN STEEL FABRICATORS Various sheets of steel for Complex, Refuse Site and General 1 187.00 maintenance INV MSF613707/06/2018 MUKINBUDIN STEEL FABRICATORS Various sheets of steel for Complex, Refuse Site and General 1 187.00 maintenance
EFT3402 12/07/2018 Main Roads Refund of Adjustment amount to Main Roads 1 30,270.04 INV 29/06/201829/06/2018 Main Roads Refund of Adjustment amount to Main Roads 1 30,270.04
EFT3403 12/07/2018 Mayday Earthmoving Hired Roller and De-Mobilisation for Kununoppin-Mukinbudin, 1 5,362.50 Graham Road and Koonkoobing INV 0006937011/06/2018 Mayday Earthmoving Hired Roller and De-Mobilisation for Kununoppin-Mukinbudin, 1 5,362.50 Graham Road and Koonkoobing CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 Date: USER: 07/08/2018 Shire of Mukinbudin Sheldon Cox 22 Time: 8:48:10AM PAGE: 4
Cheque /EFT Bank INV No Date Name Invoice Description Code Amount Amount
EFT3404 12/07/2018 Mukinbudin Community Resource Centre 13 weeks Cleaning of Tourist Hut at $25 per week 1 425.00 INV 0000128702/07/2018 Mukinbudin Community Resource Centre CRC Cleaning - 29 May to 25 June @ $25 per week 1 100.00 INV 0000128802/07/2018 Mukinbudin Community Resource Centre 13 weeks Cleaning of Tourist Hut at $25 per week 1 325.00
EFT3405 12/07/2018 PALM PLUMBING Strugnell Street standpipe maintenace and operations 1 7,449.70 INV 0000806 30/06/2018 PALM PLUMBING Carlton Road Standpipe, remove RPZD back flow device and 1 947.51 install Air Gap, remove meter and isolation valve from outlet of tank, install 50mm lockable ball valve INV 0000080930/06/2018 PALM PLUMBING Beringbooding Standpipe maintenance 1 789.37 INV 0000079430/06/2018 PALM PLUMBING Fix broken tap and filter at admin kitchen 1 305.32 INV 0000079530/06/2018 PALM PLUMBING Replace hose tap at Complex from 15mm to 20mm. Adjust pipe 1 163.89 work to suit INV 0000080130/06/2018 PALM PLUMBING Replace 1000kpa 20mm temp relief valve on hot water system at 1 351.96 Complex INV 0000081030/06/2018 PALM PLUMBING Strugnell Street standpipe maintenace and operations 1 3,173.91 INV 0000080730/06/2018 PALM PLUMBING Wialki/Borlase Road standpipe maintenance 1 854.89 INV 0000080830/06/2018 PALM PLUMBING Bonnie Rock standpipe maintenance 1 763.85 INV 0000080430/06/2018 PALM PLUMBING Unblock drain at 12 Salmon Gum Alley 1 99.00
EFT3406 12/07/2018 R MUNNS ENGINEERING CONSULTING 1/8th Equal Share of Costs for Secretariat and WN RRG 1 653.13 SERVICES Committee Rep for 2018-2018 Year INV 155 29/06/2018 R MUNNS ENGINEERING CONSULTING 1/8th Equal Share of Costs for Secretariat and WN RRG 1 653.13 SERVICES Committee Rep for 2018-2018 Year
EFT3407 12/07/2018 RAMM SOFTWARE PTY LTD Rental of Pocket RAMM Software for the period 01 July 2018 to 1 7,542.70 30 June 2019 INV RSL-1487001/07/2018 RAMM SOFTWARE PTY LTD Rental of Pocket RAMM Software for the period 01 July 2018 to 1 7,542.70 30 June 2019
EFT3408 12/07/2018 SHIRE OF TRAYNING Doctors House Rent for June 2018 1 960.00 INV 4813 27/06/2018 SHIRE OF TRAYNING Doctors House Rent for June 2018 1 960.00
EFT3409 12/07/2018 SILINGER CONTRACTORS 98.25 hours of Road Train hire for road reconstrcution 1 19,453.50
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 Date: USER: 07/08/2018 Shire of Mukinbudin Sheldon Cox 23 Time: 8:48:10AM PAGE: 5
Cheque /EFT Bank INV No Date Name Invoice Description Code Amount Amount
INV 1092 09/07/2018 SILINGER CONTRACTORS 98.25 hours of Road Train hire for road reconstrcution 1 19,453.50
EFT3410 12/07/2018 SIPPES MUKINBUDIN Parks and Gardens over the counter puchases June 2018 - marker, 1 1,477.68 sprinkler parts etc INV 01-10795604/07/2018 SIPPES MUKINBUDIN 1x 15kg 0.9mm mig wire roll 1 136.50 INV 81-00861129/06/2018 SIPPES MUKINBUDIN Depot over the counter purchases June 2018 - bolts, screws, cable 1 95.35 ties, toolbox, washers INV 81-00861329/06/2018 SIPPES MUKINBUDIN Maintenance over the counter purchases June 2018 - cement, nuts, 1 375.33 bolts, silicone, seal foam etc INV 81-00861229/06/2018 SIPPES MUKINBUDIN Parks and Gardens over the counter puchases June 2018 - marker, 1 451.50 sprinkler parts etc INV 81-00861929/06/2018 SIPPES MUKINBUDIN TC8009-2 animal enclosure for dog pound 1 419.00
EFT3411 12/07/2018 TR HOMES 1st Progress Claim - Lot 203 Gimlet Way 1 31,097.00 INV 95021/1 02/07/2018 TR HOMES 1st Progress Claim - Lot 203 Gimlet Way 1 31,097.00
EFT3412 12/07/2018 TWO DOGS HOME HARDWARE Microwave for Admin office - Sharp, 20L, 750W, Model R210DW 1 129.99 INV 809371 05/06/2018 TWO DOGS HOME HARDWARE Microwave for Admin office - Sharp, 20L, 750W, Model R210DW 1 129.99
EFT3413 12/07/2018 WA TREASURY CORPORATION Government Guarantee Fee - Audit Report Trade 1 2,355.29 INV GFEE JUN1823/07/2018 WA TREASURY CORPORATION Government Guarantee Fee - Audit Report Trade 1 2,355.29
EFT3414 12/07/2018 WALLIS COMPUTER SOLUTION Equipment Rental Finance Monthly Bill for July 2018 1 1,372.80 INV 16213 02/07/2018 WALLIS COMPUTER SOLUTION Equipment Rental Finance Monthly Bill for July 2018 1 916.30 INV 16212 02/07/2018 WALLIS COMPUTER SOLUTION NBN Usage Monthly Bill for July 2018 - Admin Office, MF 1 456.50 House, Depot, CEO House
EFT3415 23/07/2018 ABI FARINA Reimbursement for travel and accomodation - AQUA Instructor 1 605.00 Course INV REIMBURSE17/07/2018 ABI FARINA Reimbursement for travel and accomodation - AQUA Instructor 1 605.00 Course
EFT3416 23/07/2018 Breakaway Downs 780m3 at $.55c per m3 of gravel for road reconstruction 1 471.90 INV 10 11/07/2018 Breakaway Downs 780m3 at $.55c per m3 of gravel for road reconstruction 1 471.90
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 Date: USER: 07/08/2018 Shire of Mukinbudin Sheldon Cox 24 Time: 8:48:10AM PAGE: 6
Cheque /EFT Bank INV No Date Name Invoice Description Code Amount Amount
EFT3417 23/07/2018 COURIER AUSTRALIA/TOLL IPEC Courier for Pathwest and Jason Signs 1 158.23 INV 0299 13/07/2018 COURIER AUSTRALIA/TOLL IPEC Courier for Pathwest and Jason Signs 1 158.23
EFT3418 23/07/2018 GERAGHTYS ENGINEERING & AUTO 140,000km Service on CEO car Toyota Prado 1 1,375.11 ELECTRICS INV 31997L 18/06/2018 GERAGHTYS ENGINEERING & AUTO 60,000km service on MBL2 Work Supervisor ute 1 574.20 ELECTRICS INV 32051L 27/06/2018 GERAGHTYS ENGINEERING & AUTO 140,000km Service on CEO car Toyota Prado 1 800.91 ELECTRICS
EFT3420 23/07/2018 HUTTON & NORTHEY New ignition barrell and key for CAT Loader 1 478.03 INV 02-70175012/07/2018 HUTTON & NORTHEY New ignition barrell and key for CAT Loader 1 252.09 INV 02-70194717/07/2018 HUTTON & NORTHEY Corner Lamp for Mitsubishi 6 Wheeler 1 225.94
EFT3421 23/07/2018 KLEENHEAT GAS Facility Fee / Cylinder Service Charge - Gas bottle for Singles 1 1,214.40 Units INV 4149493 01/07/2018 KLEENHEAT GAS Facility Fee / Cylinder Service Charge - Gas bottle for Sports 1 75.90 Complex INV 4149483 01/07/2018 KLEENHEAT GAS Facility Fee / Cylinder Service Charge - Gas bottle for 25B Calder 1 75.90 INV 4149486 01/07/2018 KLEENHEAT GAS Facility Fee / Cylinder Service Charge - Gas bottle for 12 White 1 75.90 Street INV 4149490 01/07/2018 KLEENHEAT GAS Facility Fee / Cylinder Service Charge - Gas bottle for Singles 1 303.60 Units INV 4149487 01/07/2018 KLEENHEAT GAS Facility Fee / Cylinder Service Charge - Gas bottle for CEO House 1 75.90 INV 4149489 01/07/2018 KLEENHEAT GAS Facility Fee / Cylinder Service Charge - Gas bottle for 4 Salmon 1 75.90 Gum Alley INV 4149491 01/07/2018 KLEENHEAT GAS Facility Fee / Cylinder Service Charge - Gas bottle for 25 1 75.90 Cruickshank INV 4149482 01/07/2018 KLEENHEAT GAS Facility Fee / Cylinder Service Charge - Gas bottle for 25A Calder 1 75.90 INV 4149485 01/07/2018 KLEENHEAT GAS Facility Fee / Cylinder Service Charge - Gas bottle for 6 Lansdell 1 75.90 INV 4149492 01/07/2018 KLEENHEAT GAS Facility Fee / Cylinder Service Charge - Gas bottle for 8 Lansdell 1 75.90 INV 4149488 01/07/2018 KLEENHEAT GAS Facility Fee / Cylinder Service Charge - Gas bottle for 5 1 75.90 Cruickshank
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 Date: USER: 07/08/2018 Shire of Mukinbudin Sheldon Cox 25 Time: 8:48:10AM PAGE: 7
Cheque /EFT Bank INV No Date Name Invoice Description Code Amount Amount
INV 4149484 01/07/2018 KLEENHEAT GAS Facility Fee / Cylinder Service Charge - Gas bottle for Admin 1 151.80 Office
EFT3422 23/07/2018 MUKA TYRE MART June Statement - side tipper trailer, bus tyre, tyre on grader 1 1,274.00 INV 176 12 JULY12/07/2018 MUKA TYRE MART June Statement - side tipper trailer, bus tyre, tyre on grader 1 1,274.00
EFT3423 23/07/2018 Mukinbudin Community Resource Centre CRC and Tourist Hut cleaning 1 75.00 INV 0000130616/07/2018 Mukinbudin Community Resource Centre CRC and Tourist Hut cleaning 1 75.00
EFT3424 23/07/2018 SIPPES MUKINBUDIN Weed and Feed, Gas exchange and new gas bottles 1 382.50 INV 01-10821911/07/2018 SIPPES MUKINBUDIN Weed and Feed, Gas exchange and new gas bottles 1 382.50
EFT3425 23/07/2018 SUZANNE SPRIGG Reimbursement for travel and accomodation - AQUA Instructor 1 605.00 Course INV REIMBURSE17/07/2018 SUZANNE SPRIGG Reimbursement for travel and accomodation - AQUA Instructor 1 605.00 Course
EFT3426 23/07/2018 WA CONTRACT RANGER SERVICES PTY LTD WA Contract Ranger Services 18/19 - 03/07 and 12/07 1 444.12 INV 01637 16/07/2018 WA CONTRACT RANGER SERVICES PTY LTD WA Contract Ranger Services 18/19 - 03/07 and 12/07 1 444.12
EFT3427 23/07/2018 WALGA WALGA Membership Subscriptions 18/19 1 18,882.12 INV I3071681 16/07/2018 WALGA WALGA Membership Subscriptions 18/19 1 18,882.12
EFT3428 23/07/2018 WALLIS CREDIT SERVICES SOMBL Server Rental payment July 2018 1 695.00 INV INV-032313/07/2018 WALLIS CREDIT SERVICES SOMBL Server Rental payment July 2018 1 695.00
EFT3429 23/07/2018 Waralya - Jeff & Tracey Seaby Gravel royalties 1 956.45 INV INV-000518/07/2018 Waralya - Jeff & Tracey Seaby Gravel royalties 1 956.45
31627 12/07/2018 CASH Petty Cash Reconciliation - $220 for start of new Financial Year 1 101.15 INV PETTY CASH30/06/2018 CASH Petty Cash Reconciliation - $220 for start of new Financial Year 1 101.15
31628 12/07/2018 SYNERGY Synergy June 2018 1 10,278.65
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 Date: USER: 07/08/2018 Shire of Mukinbudin Sheldon Cox 26 Time: 8:48:10AM PAGE: 8
Cheque /EFT Bank INV No Date Name Invoice Description Code Amount Amount
INV 300009504028/06/2018 SYNERGY Synergy June 2018 1 10,278.65
31629 12/07/2018 Telstra White Pages directory charges 1 87.08 INV P 311 05402/07/2018 091-3 Telstra White Pages directory charges 1 87.08
31630 12/07/2018 WATER CORPORATION Beringbooding Road Standpipe water usage for the period 4/5/18 1 3,670.28 to 5/7/18 INV 901097185604/07/2018 0022 WATER CORPORATION Annual Trade Waste Fees/Charges for Lot 54 Cruickshank Street 1 232.45 from 01/07/2018 to 30/06/2019 INV 901564630702/07/2018 WATER CORPORATION Overdue Account - Unit 10, 24 Maddock Street 1 198.81 INV 901121443502/07/2018 WATER CORPORATION Overdue Account - Single Unit 4, 42 Cruickshank Street 1 220.24 INV 901018026106/07/2018 0077 WATER CORPORATION Burakin-Bonnie Rock Standpipe water usage for the period 4/5/18 1 114.77 to 5/7/18 INV 900764864406/07/2018 0127 WATER CORPORATION Carlton Road Standpipe water usage for the period 4/5/18 to 5/7/18 1 45.08 INV 900764893506/07/2018 0129 WATER CORPORATION Arnold Road Standpipe water usage for the period 4/5/18 to 5/7/18 1 100.07 INV 901017666806/07/2018 0077 WATER CORPORATION Beringbooding Road Standpipe water usage for the period 4/5/18 1 2,491.42 to 5/7/18 INV 900764859906/07/2018 0127 WATER CORPORATION Wialki Road Standpipe water usage for the period 4/5/18 to 5/7/18 1 241.14 INV 901017651006/07/2018 0076 WATER CORPORATION Bonnie Rock Hall water usage for the period 4/5/18 to 5/7/18 1 26.30
31631 23/07/2018 AUSTRALIAN TAXATION OFFICE Penalty for Failure to lodge the FBT return on time. Due 21/05/18 1 210.00 recieved 05/06/2018 INV 710786753459006/07/2018 AUSTRALIAN TAXATION OFFICE Penalty for Failure to lodge the FBT return on time. Due 21/05/18 1 210.00 recieved 05/06/2018
31632 23/07/2018 Telstra June 2018 Phone Account 1 953.66 INV P 888 68818/07/2018 091-8 Telstra June 2018 Phone Account 1 953.66
31633 23/07/2018 WATER CORPORATION Golf Course Water Usage for the period 15 May 2018 to 13 July 1 1,911.06 2018 INV 900762907216/07/2018 0104 WATER CORPORATION Cemetery Water Usage for the period 15 May 2018 to 13 July 1 2.39 2018 INV 900762900516/07/2018 0120 WATER CORPORATION Fire Standpipe Water Usage for the period 15 May 2018 to 13 July 1 45.08 2018 service charge only
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 Date: USER: 07/08/2018 Shire of Mukinbudin Sheldon Cox 27 Time: 8:48:10AM PAGE: 9
Cheque /EFT Bank INV No Date Name Invoice Description Code Amount Amount
INV 900762948616/07/2018 0125 WATER CORPORATION Bonnie Rock Standpipe Water Usage for the period 15 May 2018 1 73.77 to 13 July 2018 INV 900764836116/07/2018 0119 WATER CORPORATION Golf Course Water Usage for the period 15 May 2018 to 13 July 1 1,016.18 2018 INV 900762923217/07/2018 0130 WATER CORPORATION Bonnie Rock-Lake Brown Standpipe Water Usage for the period 1 135.94 15 May 2018 to 16 July 2018 INV 900762916017/07/2018 0127 WATER CORPORATION Ogilvie Road Standpipe Water Usage for the period 15 May 2018 1 183.76 to 16 July 2018 INV 900762942717/07/2018 0106 WATER CORPORATION Showgrounds Water Usage for the period 15 May 2018 to 16 July 1 2.39 2018 INV 900764672917/07/2018 0130 WATER CORPORATION Koorda-Southern Cross Standpipe Water Usage for the period 15 1 451.55 May 2018 to 16 July 2018
DD4855.1 03/07/2018 DEPARTMENT OF HOUSING 3A Cruickshank Road Rent 1 180.00 INV RENT 3A03/07/2018 DEPARTMENT OF HOUSING 3A Cruickshank Road Rent 1 180.00
DD4857.1 14/07/2018 BENDIGO BANK MASTERCARD Credit Card Transactions June 2018 1 1,142.70 INV 112 30/06/2018 BENDIGO BANK MASTERCARD Credit Card Transactions June 2018 1 1,142.70
DD4872.1 10/07/2018 DEPARTMENT OF HOUSING 3A Cruickshank Road Rent 1 180.00 INV RENT 3A10/07/2018 DEPARTMENT OF HOUSING 3A Cruickshank Road Rent 1 180.00
DD4876.1 10/07/2018 Canon Finance Australia Pty Ltd Photocopier Lease 1 313.05 INV PHOTOCOPIE10/07/2018 Canon Finance Australia Pty Ltd Photocopier Lease 1 313.05
DD4886.1 11/07/2018 IOOF Pursuit Select Personal Superannuation Superannuation contributions 1 190.12 INV SUPER 11/07/2018 IOOF Pursuit Select Personal Superannuation Superannuation contributions 1 190.12
DD4886.2 11/07/2018 DL SELLENGER SUPERFUND Superannuation contributions 1 1,000.00 INV DEDUCTION11/07/2018 DL SELLENGER SUPERFUND Payroll deductions 1 250.00 INV SUPER 11/07/2018 DL SELLENGER SUPERFUND Superannuation contributions 1 750.00
DD4886.3 11/07/2018 WA Super Payroll deductions 1 3,688.09
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 Date: USER: 07/08/2018 Shire of Mukinbudin Sheldon Cox 28 Time: 8:48:10AM PAGE: 10
Cheque /EFT Bank INV No Date Name Invoice Description Code Amount Amount
INV DEDUCTION11/07/2018 WA Super Payroll deductions 1 120.09 INV SUPER 11/07/2018 WA Super Superannuation contributions 1 3,030.22 INV DEDUCTION11/07/2018 WA Super Payroll deductions 1 186.77 INV DEDUCTION11/07/2018 WA Super Payroll deductions 1 351.01
DD4886.4 11/07/2018 Australian Super Pension Superannuation contributions 1 346.15 INV SUPER 11/07/2018 Australian Super Pension Superannuation contributions 1 346.15
DD4886.5 11/07/2018 Prime Super Superannuation contributions 1 192.50 INV SUPER 11/07/2018 Prime Super Superannuation contributions 1 192.50
DD4886.6 11/07/2018 REST INDUSTRY SUPER Superannuation contributions 1 228.00 INV SUPER 11/07/2018 REST INDUSTRY SUPER Superannuation contributions 1 228.00
DD4892.1 16/07/2018 WA TREASURY CORPORATION Payment for Principal and Interest on Loan 120 1 4,211.06 INV LOAN12016/07/2018 WA TREASURY CORPORATION Payment for Principal and Interest on Loan 120 1 4,211.06
DD4894.1 17/07/2018 DEPARTMENT OF HOUSING 3A Cruickshank Road Rent 1 180.00 INV RENT 3A17/07/2018 DEPARTMENT OF HOUSING 3A Cruickshank Road Rent 1 180.00
DD4912.1 23/07/2018 WA TREASURY CORPORATION Payment of Capital and interest on Loan 115 1 8,929.78 INV LOAN11523/07/2018 WA TREASURY CORPORATION Payment of Capital and interest on Loan 115 1 8,929.78
DD4920.1 25/07/2018 IOOF Pursuit Select Personal Superannuation Superannuation contributions 1 195.90 INV SUPER 25/07/2018 IOOF Pursuit Select Personal Superannuation Superannuation contributions 1 195.90
DD4920.2 25/07/2018 DL SELLENGER SUPERFUND Superannuation contributions 1 1,000.00 INV DEDUCTION25/07/2018 DL SELLENGER SUPERFUND Payroll deductions 1 250.00 INV SUPER 25/07/2018 DL SELLENGER SUPERFUND Superannuation contributions 1 750.00
DD4920.3 25/07/2018 WA Super Payroll deductions 1 5,124.62 CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 Date: USER: 07/08/2018 Shire of Mukinbudin Sheldon Cox 29 Time: 8:48:10AM PAGE: 11
Cheque /EFT Bank INV No Date Name Invoice Description Code Amount Amount
INV DEDUCTION25/07/2018 WA Super Payroll deductions 1 765.84 INV SUPER 25/07/2018 WA Super Superannuation contributions 1 3,808.30 INV DEDUCTION25/07/2018 WA Super Payroll deductions 1 192.47 INV DEDUCTION25/07/2018 WA Super Payroll deductions 1 358.01
DD4920.4 25/07/2018 Australian Super Pension Superannuation contributions 1 299.36 INV SUPER 25/07/2018 Australian Super Pension Superannuation contributions 1 299.36
DD4920.5 25/07/2018 Prime Super Superannuation contributions 1 195.00 INV SUPER 25/07/2018 Prime Super Superannuation contributions 1 195.00
DD4920.6 25/07/2018 REST INDUSTRY SUPER Superannuation contributions 1 176.70 INV SUPER 25/07/2018 REST INDUSTRY SUPER Superannuation contributions 1 176.70
DD4926.1 24/07/2018 DEPARTMENT OF HOUSING 3A Cruickshank Road Rent 1 180.00 INV RENT 3A24/07/2018 DEPARTMENT OF HOUSING 3A Cruickshank Road Rent 1 180.00
DD4936.1 31/07/2018 DEPARTMENT OF HOUSING 3A Cruickshank Road Rent 1 180.00 INV RENT 3A31/07/2018 DEPARTMENT OF HOUSING 3A Cruickshank Road Rent 1 180.00
DD4945.1 31/07/2018 BENDIGO BANK MASTERCARD Credit Card Purchases for July 2018 1 1,522.19 INV 113 31/07/2018 BENDIGO BANK MASTERCARD Credit Card Purchases for July 2018 1 1,522.19
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 Date: USER: 07/08/2018 Shire of Mukinbudin Sheldon Cox 30 Time: 8:48:10AM PAGE: 12
Cheque /EFT Bank INV No Date Name Invoice Description Code Amount Amount
REPORT TOTALS
Bank Code Bank Name TOTAL
1 Muni Bank - 633-000 116456799 293,145.98
TOTAL 293,145.98
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 31 Date: 07/08/2018 Shire of Mukinbudin USER: Sheldon Cox Time: 9:05:49AM PAGE: 1
Cheque /EFT Bank INV No Date Name Invoice Description Code Amount Amount
EFT3430 31/07/2018 The Farmhouse Kitchen catering REFUND OF GYM BOND CARD 2 20.00 INV T127 31/05/2016 The Farmhouse Kitchen catering REFUND OF GYM BOND CARD 2 20.00
DD4860.1 02/07/2018 Department of Transport REFUND OF LICENSING TRANSACTION INCOME 2 949.50 INV T61 02/07/2018 Department of Transport REFUND OF LICENSING TRANSACTION INCOME 2 949.50
DD4862.1 03/07/2018 Department of Transport REFUND OF LICENSING TRANSACTION INCOME 2 865.65 INV T61 03/07/2018 Department of Transport REFUND OF LICENSING TRANSACTION INCOME 2 865.65
DD4864.1 04/07/2018 Department of Transport REFUND OF LICENSING TRANSACTION INCOME 2 449.20 INV T61 04/07/2018 Department of Transport REFUND OF LICENSING TRANSACTION INCOME 2 449.20
DD4866.1 05/07/2018 Department of Transport REFUND OF LICENSING TRANSACTION INCOME 2 89.60 INV T61 05/07/2018 Department of Transport REFUND OF LICENSING TRANSACTION INCOME 2 89.60
DD4868.1 06/07/2018 Department of Transport REFUND OF LICENSING TRANSACTION INCOME 2 1,711.40 INV T61 06/07/2018 Department of Transport REFUND OF LICENSING TRANSACTION INCOME 2 1,711.40
DD4870.1 09/07/2018 Department of Transport REFUND OF LICENSING TRANSACTION INCOME 2 3,164.20 INV T61 09/07/2018 Department of Transport REFUND OF LICENSING TRANSACTION INCOME 2 3,164.20
DD4882.1 10/07/2018 Department of Transport REFUND OF LICENSING 2 1,561.20 INV T61 10/07/2018 Department of Transport REFUND OF LICENSING 2 1,561.20
DD4884.1 11/07/2018 Department of Transport REFUND OF LICENSING 2 49.05 INV T61 11/07/2018 Department of Transport REFUND OF LICENSING 2 49.05
DD4888.1 12/07/2018 Department of Transport REFUND OF LICENSING 2 1,045.55 INV T61 12/07/2018 Department of Transport REFUND OF LICENSING 2 1,045.55
DD4890.1 13/07/2018 Department of Transport REFUND OF LICENSING 2 1,380.30
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 Date: USER: 07/08/2018 Shire of Mukinbudin Sheldon Cox 32 Time: 9:05:49AM PAGE: 2
Cheque /EFT Bank INV No Date Name Invoice Description Code Amount Amount
INV T61 13/07/2018 Department of Transport REFUND OF LICENSING 2 1,380.30
DD4896.1 16/07/2018 Department of Transport REFUND OF LICENSING 2 1,680.25 INV T61 16/07/2018 Department of Transport REFUND OF LICENSING 2 1,680.25
DD4898.1 17/07/2018 Department of Transport REFUND OF LICENSING 2 2,986.05 INV T61 17/07/2018 Department of Transport REFUND OF LICENSING 2 2,986.05
DD4900.1 18/07/2018 Department of Transport REFUND OF LICENSING 2 390.95 INV T61 18/07/2018 Department of Transport REFUND OF LICENSING 2 390.95
DD4906.1 19/07/2018 Department of Transport REFUND OF LICENSING 2 10,623.15 INV T61 19/07/2018 Department of Transport REFUND OF LICENSING 2 10,623.15
DD4908.1 20/07/2018 Department of Transport REFUND OF LICENSING 2 528.40 INV T61 20/07/2018 Department of Transport REFUND OF LICENSING 2 528.40
DD4914.1 23/07/2018 Department of Transport REFUND OF LICENSING 2 1,079.20 INV T61 23/07/2018 Department of Transport REFUND OF LICENSING 2 1,079.20
DD4917.1 24/07/2018 Department of Transport REFUND OF LICENSING 2 1,756.05 INV T61 24/07/2018 Department of Transport REFUND OF LICENSING 2 1,756.05
DD4922.1 25/07/2018 Department of Transport REFUND OF LICENSING 2 1,288.80 INV T61 25/07/2018 Department of Transport REFUND OF LICENSING 2 1,288.80
DD4924.1 26/07/2018 Department of Transport REFUND OF LICENSING 2 10,223.40 INV T61 26/07/2018 Department of Transport REFUND OF LICENSING 2 10,223.40
DD4931.1 27/07/2018 Department of Transport REFUND OF LICENSING 2 3,076.45 INV T61 27/07/2018 Department of Transport REFUND OF LICENSING 2 3,076.45
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 Date: USER: 07/08/2018 Shire of Mukinbudin Sheldon Cox 33 Time: 9:05:49AM PAGE: 3
Cheque /EFT Bank INV No Date Name Invoice Description Code Amount Amount
DD4933.1 30/07/2018 Department of Transport RFEFUND OF LICENSING 2 1,278.00 INV T61 30/07/2018 Department of Transport RFEFUND OF LICENSING 2 1,278.00
DD4939.1 31/07/2018 Department of Transport REFUND OF LICENSING TRANSACTION INCOME 2 1,032.00 INV T61 31/07/2018 Department of Transport REFUND OF LICENSING TRANSACTION INCOME 2 1,032.00
REPORT TOTALS
Bank Code Bank Name TOTAL
2 Trust Bank - 633-000 116457771 47,228.35
TOTAL 47,228.35
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 34
Your details at a glance
BSB number 633-000
009669 Account number 693723967 1301011212202221111001312332130000013 Customer number 11762408/M201 Account title SHIRE OF MUKINBUDIN SHIRE OF SHIRE OF MUKINBUDIN MUKINBUDIN PO BOX 67 or MUKINBUDIN WA 6479 Account summary
Statement period 1 Jul2018 - 31 Jul2018 Statement number 113 Opening balance on 1 Jul 2018 $1,142.70 Payments & credits $1,142.70 Withdrawals & debits $1,518.19 Interest charges & fees $4.00 Closing Balance on 31 Jul 2018 $1,522.19
Account details
Credit limit $5,000.00 Available credit $3,477.81 Annual purchase rate 13.990% Annual cash advance rate 13.990%
Payment details
Minimum payment required $45.66 Payment due 14 Aug 2018
Any questions? Contact Tara Chambers at 29 Shadbolt St,
841BH303 / E-0 / S-1422 / I-1422 / 0011762408001908 Mukinbudin 6479 on 08 9047 1377, or call 1300 BENDIGO (1300 236 344).
Bendigo Business Credit Card Minimum Payment Warning. If you make only the minimum payment each month, you will pay more interest and it will take you longer to pay off your balance. If you make no additional charges You will pay off the Closing Balance And you will pay an estimated using this card and each month you shown on this statement in about total of interest charges of pay the minimum payment 10 years and 5 months $847.15
If you make no additional charges You will pay off the Closing Balance And you will pay an estimated using this card and each month you shown on this statement in about total of interest charges of pay $73.07 2 years $231.49, a saving of $615.66
Having trouble making payments? If you are having trouble making credit card repayments, please contact our Mortgage Help Centre on 1300 652 146. CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 Account number 693723967 35 Statement period 01/07/2018 to 31/07/2018 Statement number 113(page2 of 4)
Bendigo Business Credit Card
Date Transaction Withdrawals Payments Balance
Opening balance $1,142.70
1 Jul 18 EZI*Andatech, Vermon t AUS 105.00 1,247.70 RETAIL PURCHASE 29/06 CARD NUMBER 552638XXXXXXX149 1
1 Jul 18 LANDGATE, MIDLAND AUS 25.30 1,273.00 RETAIL PURCHASE 28/06 CARD NUMBER 552638XXXXXXX149 1
2 Jul 18 Geraghtys Engineeri, MUKINBUDIN AUS 80.78 1,353.78 RETAIL PURCHASE 30/06 CARD NUMBER 552638XXXXXXX149 1
5 Jul 18 BP THE LAKES 1903, C HIDLOW AUS 85.05 1,438.83 RETAIL PURCHASE 03/07 CARD NUMBER 552638XXXXXXX149 1
14 Jul 18 PERIODIC TFR 00117624081201 1,142.70 296.13 00000000000
14 Jul 18 TRANS TYRES WA PTY, MERREDIN AUS 220.00 516.13 RETAIL PURCHASE 12/07 CARD NUMBER 552638XXXXXXX149 1
15 Jul 18 NELTRONICS, JOLIMONT AUS 511.40 1,027.53 RETAIL PURCHASE 12/07 CARD NUMBER 552638XXXXXXX149 1
20 Jul 18 SUCCULENT FOODS, KEL LERBERRIN AUS 71.50 1,099.03 RETAIL PURCHASE 18/07 CARD NUMBER 552638XXXXXXX149 1
21 Jul 18 THE GLDN GRN CAF B1, QUAIRADING AUS 59.50 1,158.53 RETAIL PURCHASE 18/07 CARD NUMBER 552638XXXXXXX149 1
...continued overleaf >
841BH303 / E-0 / S-1423 / I-1423 / 0011762408001908 www.bendigobank.com.au Date Paid ____ / ____ / ____ Amount $______Bendigo Business Credit Card - Payment options
Pay in person: Visit any Bendigo Pay by post: Mail this slip with Bank branch to make your your cheque to - payment. PO Box 480 Bendigo VIC 3552. Internet banking: Pay your credit card If paying by cheque please Bendigo Business Credit Card using ebanking 24 hours a day, complete the details below. 7 days a week. BSB number 633-000 www.bendigobank.com.au Biller code: 342949 Account number 693723967 Register for Internet or Phone Banking Ref: 693723967 call 1300 BENDIGO (1300 236 344). Customer name SHIRE OF MUKINBUDIN This service enables you to make Minimum payment required $45.66 payments conveniently between your Pay at any Post Office by Closing Balance on 31 Jul 2018 $1,522.19 Bank@Post^ using your Bendigo Bank accounts 24/7. credit card. Payment due 14 Aug 2018 Drawer Chq No BSB Account No $ ¢ Date Payment amount
^Fees will apply forCONFIRMED payments made MINUTES: using Bank@Post. ORDINARY Refer toMEETING Bendigo Bank OF Schedule COUNCIL of Fees HELD & 15TH AUGUST 2018 Charges and Transaction Account Rebates. 841BH303 / E-0 / S-1424 / I-1424 / 0011762408001908 rnato oas/Coigbalance AUS Closing / totals Transaction SYDNEY STORE, ITUNES APPLE 18 Jul 31 FEE CARD 18 Jul 30 AUS RIDGE ACIA SUPP,AC OFFICE SKOUT AUS 18 Jul 27 JOLIMONT NELTRONICS, Transaction 18 Jul 22 Date usino ocr bu oracuto t prto laecnatyu oa edg akBac dtissple ntefoto h statement). the of a front have the you on supplied or (details rights) Branch chargeback Bank your Bendigo (including local product your this contact about operating please information to the operation further ability under its obtain Bank's imposed or Bendigo to limits account wish as time possible your the you about as If by concern restricted soon or as is scheme. question transactions favour card disputed promptly your credit any applicable be in to of the chargeback Bank are a of Bendigo transactions rules process unauthorised notify subsequently possible you to or that and errors important transactions Apparent is disputed investigate It statement. your branch. on your entries to all reported check carefully you suggests Bank Bendigo edg uiesCei Card Credit Business Bendigo CONFIRMED EALPRHS 27/07 1 552638XXXXXXX149 NUMBER CARD PURCHASE RETAIL $4.00 @ 1 26/07 1 552638XXXXXXX149 NUMBER CARD PURCHASE RETAIL 19/07 1 552638XXXXXXX149 NUMBER CARD PURCHASE RETAIL MINUTES: ORDINARY MEETING (continued). UOAI AMNSHV ENSPECIFIED BEEN HAVE PAYMENTS AUTOMATIC OF COUNCIL O ORACCOUNT. YOUR FOR HELD 15TH AUGUST ttmn ubr13(ae3o 4) of 3 (page 113 31/07/2018 to 01/07/2018 number Statement period Statement number Account ihrwl amnsBalance Payments Withdrawals 2018 1521 1127 $1,522.19 $1,142.70 $1,522.19 308.67 49.50 1.49 4.00 693723967 www.bendigobank.com.au 36 1,522.19 1,520.70 1,208.03 1,516.70 37
Card summary
Account number 693723967 009669 Card number 552638XXXXXXX149 1301011212202221111001312332130000013 Customer number 11762408/M201 01/07/2018 to 31/07/2018 SHIRE OF MUKINBUDIN Statement period PO BOX 67 Statement number 113 (page 4 of 4) MUKINBUDIN WA 6479 Any questions? Contact Tara Chambers at 29 Shadbolt St, Mukinbudin 6479 on 08 9047 1377, or call 1300 BENDIGO (1300 236 344).
Bendigo Business Credit Card (continued).
Date Transaction Withdrawals Payments
1 Jul 18 EZI*Andatech, Vermon t AUS 105.00
1 Jul 18 LANDGATE, MIDLAND AUS 25.30
2 Jul 18 Geraghtys Engineeri, MUKINBUDIN AUS 80.78
5 Jul 18 BP THE LAKES 1903, C HIDLOW AUS 85.05
14 Jul 18 TRANS TYRES WA PTY, MERREDIN AUS 220.00
15 Jul 18 NELTRONICS, JOLIMONT AUS 511.40
20 Jul 18 SUCCULENT FOODS, KEL LERBERRIN AUS 71.50
21 Jul 18 THE GLDN GRN CAF B1, QUAIRADING AUS 59.50
22 Jul 18 NELTRONICS, JOLIMONT AUS 49.50
27 Jul 18 SKOUT OFFICE SUPP,AC ACIA RIDGE AUS 308.67
31 Jul 18 APPLE ITUNES STORE, SYDNEY AUS 1.49 841BH303 / E-0 / S-1425 / I-1425 / 0011762408001908 TOTALS $1,518.19 $0.00
Bendigo Bank suggests you carefully check all entries on your statement. Apparent errors or possible unauthorised transactions are to be promptly reported to your branch. It is important that you notify Bendigo Bank of any disputed transactions as soon as possible as Bendigo Bank's ability to investigate disputed transactions and to subsequently process a chargeback in your favour is restricted by the time limits imposed under the operating rules of the applicable credit card scheme. If you wish to obtain further information about this product (including your chargeback rights) or you have a question or concern about your account or its operation please contact your local Bendigo Bank Branch (details supplied on the front of the statement).
4-4 CONFIRMED MINUTES: ORDINARY MEETINGBendigo OF andCOUNCIL Adelaide HELD Bank 15TH Limited AUGUST ABN 11 2018 068 049 178 AFSL/Australian Credit Licence 237879 38
Mastercard Summary July 2018
Date Transaction Amount Details 01/07/2018 Andatech $105.00 Recalibration of Breathalyser 01/07/2018 Landgate $25.30 Certificate of Title for 8 Gimlett Way 02/07/2018 Geraghty’s Engineering $80.78 Purchase of Fuel for P312 – Mitsubishi Outlander 05/07/2018 BP The Lakes $85.05 Purchase of Fuel for P312 – Mitsubishi Outlander 14/07/2018 Tyreright Merredin $220.00 Wheel Alignment for P281 – Toyota Coaster Bus 15/07/2018 Neltronics $511.40 Purchase of Vehicle Tracker and 12 Month Tracking for P433 – Toyota Prado 20/07/2018 Succulent Foods $71.50 Morning Tea for Councillors and Staff on Town Bus Tour 21/07/2018 Golden Grain Café $59.50 Lunch for Councillors and Staff on Town Bus Tour 22/07/2018 Neltronics $49.50 Upgrade to upload frequency for tracking device – P433 27/07/2018 Skout Office Supplies $308.67 Admin Stationery 30/07/2018 Bendigo Bank $4.00 Monthly Card Fee 31/07/2018 iTunes $1.49 CEO iPhone Storage on the Cloud
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 39
7.3 Chief Executive Officer’s Reports 7.3.1 NEWROC Executive Meeting Minutes 24th July 2018 Location: Shire of Koorda Council Chambers File Ref: ADM 236 Applicant: Dirk Sellenger, Chief Executive Officer Date: 7th August 2018 Disclosure of Interest: Nil Responsible Officer Dirk Sellenger, Chief Executive Officer Author: Dirk Sellenger, Chief Executive Officer Voting Requirements Simple Majority th Documents Attached Minutes of NEWROC Executive Meeting 24 July 2018 Documents Tabled Nil
Background An Executive Meeting of NEWROC was held on Tuesday 24 July 2018 in Koorda. Officer Comment: The following items form part of the Minutes:
4. Presentations 4.1 LGIS – Human Resources and Risk Prevention
6. Minutes of Meetings 6.1 Business Arising 6.1.1 Shire of Mukinbudin AC Voltage Reduction
8. Matters for Consideration 8.1 NEWROC Strategic Planning – Renewable Energy 8.2 Telecommunications Project 8.3 NEWROC MoU 8.4 Regional Subsidiary
9. Other Business 9.1 Local Government Health Plans 9.2 Member Council Insurance
10. 2018 Meeting Dates
28 August Council Shire of Koorda 25 September Executive Shire of Mt Marshall 23 October Council Shire of Mt Marshall 27 November Executive Shire of Trayning 18 December Council Shire of Trayning (Christmas Function)
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 40
Cr Ventris left the meeting at 2.20pm
OFFICER RECOMMENDATION / COUNCIL DECISION Council Decision Number – 06 08 18
Moved: Cr Seaby Seconded: Cr O’Neil
That Council receive the NEWROC Council Meeting Minutes for 24th July 2018.
Carried 7 / 0
Cr Ventris re-entered the meeting at 2.22pm Mr Sellenger re-entered the meeting at 2.23pm Mrs Ballantyne left the meeting at 2.27pm
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 41
Executive Meeting
24 July 2018
Shire of Koorda, Council Chambers
MINUTES
1.30pm Afternoon Tea and Networking 2pm Meeting
NEWROC Vision Statement NEWROC is a strong, cohesive regional leadership group that fosters economic prosperity of member Councils.
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 42 NEWROC Executive Meeting 24 July 2018 - Minutes Page 2
ANNUAL CALENDAR OF ACTIVITIES
MONTH ACTIVITY MEETING January Executive February Council refreshes itself on NEWROC Vision, Mission, Council Values (review Vision and Mission every other year) Council reviews NEWROC project priorities
March WDC attendance to respond to NEWROC project priorities Executive Submit priority projects to WDC, Regional Development and WA Planning April NEWROC Budget Preparation Council Review NEWTRAVEL Tourism Officer Contract - expires June 2017 May NEWROC Draft Budget Presented Executive NEWROC Executive Officer Contract/Hourly Rate Review (current contract expires June 2019)
Local Government Week agenda to be discussed at Executive meeting to determine if EA should attend June NEWROC Budget Adopted Council July Executive August Information for Councillors pre-election Council September Executive October NEWROC CEO and President Handover Council November NEWROC Induction of new Council representatives (every Executive other year) Review NEWROC MoU (every other year) December NEWROC Annual Dinner Council
ONGOING ACTIVITIES Compliance Media Releases
NEWROC Rotation Shire of Mt Marshall Shire of Nungarin Shire of Wyalkatchem (November 2017 – November 2019) Shire of Koorda Shire of Mukinbudin Shire of Trayning
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 43 NEWROC Executive Meeting 24 July 2018 - Minutes Page 3
NEWROC PROJECTS - Activity Running Sheet
NEWROC PRIORITY PROJECTS DETAILS PROGRESS RESPONSIBLE Renewable Energy Business Case Issues Paper – David Burton Juliet Grist IT Services Investigation IWS John Nuttall Presentation completed Roads Contracting to MRWA Investigation Graham Merrick Education delivery in Council Advocacy David Burton facilities Telecommunications – Advocacy contemporary and future focused
ADDITIONAL COLLABORATION Progress as at July 2018 Regional Road Construction Group Ongoing discussions Align waste contracts amongst Avon Waste presentations completed, individual waste members reports to members Regional Waste Site Youth Officer / Youth programs Art in the Wheatbelt (art on silo’s and Concept supported in Aug 2015, needs further adding value to Wheatbelt Way) progression with Wheatbelt Way Records Management and Disposal Presentation by IT Vision Shire of Dowerin presentation conducted Group insurance To be discussed in 2018
3 CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 44
TABLE OF CONTENTS
1. OPENING AND ANNOUNCEMENTS ...... 5
2. RECORD OF ATTENDANCE AND APOLOGIES ...... 5 2.1. ATTENDANCE 5 2.2. APOLOGIES 5 2.3. GUESTS 5 2.4. LEAVE OF ABSENCE APPROVALS / APPROVED 5
3. DECLARATIONS OF INTEREST AND DELEGATIONS REGISTER ...... 5
4. PRESENTATIONS ...... 5 4.1. LGIS – HUMAN RESOURCES AND RISK PREVENTION (VIA VIDEO CONFERENCE) 5
5. DIRECTORS REPORTS AND INFORMATION SESSIONS ...... 6
6. MINUTES OF MEETINGS ...... 6 6.1. BUSINESS ARISING 6 6.1.1 SHIRE OF MUKINBUDIN AC VOLTAGE REDUCTION ...... 6
FROM: DIRK SELLENGER SENT: TUESDAY, 10 JULY 2018 1:47 PM TO: SOMBL COUNCILLORS CC: NOLA COMERFORD-SMITH SUBJECT: AC VOLTAGE REDUCTION ...... 6
7. FINANCIAL MATTERS ...... 8 7.1. INCOME, EXPENDITURE AND P AND L 8
8. MATTERS FOR CONSIDERATION ...... 10 8.1. NEWROC STRATEGIC PLANNING – RENEWABLE ENERGY 10 8.2. TELECOMMUNICATIONS PROJECT 11 8.3. NEWROC MOU 13 8.4. REGIONAL SUBSIDIARY 14
9. OTHER BUSINESS ...... 16 9.1. LOCAL GOVERNMENT HEALTH PLANS 16 9.2. MEMBER COUNCIL INSURANCE 16
10. 2018 MEETING DATES ...... 16
11. CLOSURE ...... 16
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 45 NEWROC Executive Meeting 24 July 2018 - Minutes Page 5
NORTH EASTERN WHEATBELT REGIONAL ORGANISATION OF COUNCILS
Minutes for the Executive Meeting held at the Shire of Koorda Council Chambers on Tuesday 24 July 2018 commencing at 2pm
MINUTES
1. OPENING AND ANNOUNCEMENTS
NEWROC CEO, Taryn Dayman welcomed everyone and opened the meeting at 2pm
2. RECORD OF ATTENDANCE AND APOLOGIES
2.1. Attendance
Taryn Dayman Shire of Wyalkatchem, NEWROC CEO Adam Majid Shire of Nungarin David Burton Shire of Koorda John Nuttall Shire of Mt Marshall Dirk Sellenger Shire of Mukinbudin
Caroline Robinson Executive Officer NEWROC
2.2. Apologies
Graham Merrick Shire of Trayning Stephen Tindale Acting CEO, Shire of Trayning
2.3. Guests
Lana Foote Shire of Koorda
2.4. Leave of Absence Approvals / Approved
Nil
3. Declarations of Interest and Delegations Register
Nil
4. Presentations
4.1. LGIS – Human Resources and Risk Prevention (via video conference)
Topics of highlight from the CEO’s - Bullying in the workplace, social media in the workplace and social media use by Shires in their communications with residents WALGA has a social media policy that has just been released Joanne to provide information on the use of social media by Shires People risk includes drugs and alcohol, safety in the workplace, access to skills, embracing technology, being customer service focused, mental health, engagement of workforce, ageing workforce and information security. Additionally other issues that arise with employees is adaptability, perceptions, stress, conflict, grievences David raised the point of working and engaging with the next generation of employees – how do Shire’s adapt their workforce structure to this generation? Ageing workforce could be used for mentoring 5 CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 46 NEWROC Executive Meeting 24 July 2018 - Minutes Page 6 Important for Councils to assess people risk LGIS can do a HR Needs Analysis for each organisation LGIS also discussed how you involve staff in developing values, policies and procedures, team work LGIS can deliver bullying and harassment training David spoke about the operational management training and the value generated in attending this
5. Directors Reports and Information Sessions
Directors have agreed to progress these projects accordingly:
Renewable Energy David Burton IT Services John Nuttall Roads Contracting to MRWA Graham Merrick Education advocacy David Burton
The following projects / priorities remain outstanding in regards to assigning them to a NEWROC member:
Telecommunications, Waste management, Trade base in each town / incubators
RENEWABLE ENERGY – David Burton
Juliet Grist has met with Ben Bristow of Western Power to discuss the issues and challenges of energy in the NEWROC. Western Power and DPIRD are working closely on energy issues in the regions. Juliet will provide an issues paper to David Burton by August 1 Update from Dirk regarding the AC Voltage Reduction issue – it wasn’t completed and will be done in the next two weeks
6. MINUTES OF MEETINGS
Minutes of the Executive Meeting held 22 May 2018 have previously been circulated.
RESOLUTION
That the Minutes of the Executive Meeting held on 22 May 2018 be received as a true and correct record
Moved D Sellenger Seconded D Burton Carried 5/0
6.1. Business Arising
6.1.1 Shire of Mukinbudin AC Voltage Reduction
Members are provided with this email from Dirk, which provides an update on the voltage issue discussed at the May and June NEWROC meetings:
From: Dirk Sellenger Sent: Tuesday, 10 July 2018 1:47 PM To: SOMBL Councillors Cc: Nola Comerford-Smith Subject: AC Voltage Reduction
Hello Councillors,
6 CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 47 NEWROC Executive Meeting 24 July 2018 - Minutes Page 7
FYI NO ACTION REQUIRED
Further to my email yesterday regarding the Admin Solar system and savings in 17/18 since the install took place in Feb 2018. I received a call from Western Power earlier today to let us know that the voltage reduction job which we logged several months ago is scheduled to take place on Friday 13th July and the impact would be an immediate reduction of approximately 8- 12 volts (down from 254-257 volts we currently have as standard network voltage).
The job was explained as similar to turning down a tap and as a result no power outages will eventuate as a result of this job. The towns of Wyalkatchem, Koorda, Bencubbin, Beacon and Mukinbudin will be impacted by this voltage reduction on Friday.
Regards Dirk Sellenger
RESOLUTION
Information is received
Moved D Burton Seconded A Majid Carried 5/0
7 CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 48 NEWROC Executive Meeting 24 July 2018 - Minutes Page 8
7. FINANCIAL MATTERS
7.1. Income, Expenditure and P and L
PORTFOLIO: Corporate Capacity FILE REFERENCE: 42-2 Finance Audit and Compliance REPORTING OFFICER: Caroline Robinson, Executive Officer DISCLOSURE OF INTEREST: Nil DATE: 19 July 2018 ATTACHMENT NUMBER: Nil CONSULTATION: Dannelle Foley STATUTORY ENVIRONMENT: Nil VOTING REQUIREMENT: Simple Majority
COMMENTS
The below list outlines the income and expenditure from 1 June 2018 to 30 June 2018
NEWROC Funds #5557 Transactions North Eastern Wheatbelt Regional Organisation of Councils For the period 1 June 2018 to 30 June 2018
Date Description Reference Credit Debit Gross
NEWROC Funds #5557 139,779.2 Opening Balance 0.00 0.00 6 01 Jun 2018 Bendigo Bank Transaction Fees 0.00 3.20 (3.20) 01 Jun 2018 Digit Books Pty Ltd D1G1T - Inv 12771 0.00 50.00 (50.00) 01 Jun 2018 Bendigo Bank Interest Received 14.76 0.00 14.76 01 Jun 2018 Bendigo Bank Interest Received 14.76 0.00 14.76 TechCloud - Site 18 Jun 2018 TechCloud Enterprises 0.00 328.00 (328.00) Maintenance Sub 18 Jun 2018 Vernon Contracting Vernon Contracting 0.00 1,459.48 (1,459.48) 18 Jun 2018 Solum Solum - EO Services 0.00 2,870.50 (2,870.50) 18 Jun 2018 TechCloud Enterprises Web Hosting 0.00 120.00 (120.00) Cullen McLeod Telecommunications 18 Jun 2018 0.00 9,181.00 (9,181.00) Lawyers Agreement Total NEWROC Funds #5557 29.52 14,012.18 (13,982.66) 125,796.6 Closing Balance 0.00 0.00 0
Total 29.52 14,012.18 (13,982.66)
8 CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 49 NEWROC Executive Meeting 24 July 2018 - Minutes Page 9
Profit & Loss North Eastern Wheatbelt Regional Organisation of Councils For the month ended 30 June 2018
Jun-18 YTD
Income Grants received $143,375.00 $143,375.00 Interest Received $29.52 $3,859.08 Medical Enhancement Fund Subs Rec. $0.00 $12,500.00 NEWROC Business Case / Project Work $0.00 $12,000.00 Subs NEWROC Subscriptions Received $0.00 $66,000.00 Special Projects Subscriptions Rec. $0.00 $144,308.00 Tourism Officer Subscriptions Rec. $0.00 $16,200.00 Wheatbelt Way Marketing Subscription $0.00 $3,000.00 Total Income $143,404.52 $401,242.08
Gross Profit $143,404.52 $401,242.08
Less Operating Expenses Accounting/Audit fees $45.45 $1,063.35 Advertising $0.00 $205.59 Bank charges $3.20 $22.00 Catering $0.00 $134.09 EO Office Expenses $0.00 $1,272.73 Event / Ceremony Expenses $0.00 -$318.94 Executive Officer Business Case/Project $0.00 $16,303.54 Work Executive Officer Contract Services $2,668.00 $31,742.85 Executive Officer Travel $202.50 $5,203.56 Legal expenses $0.00 $8,346.36 Literary Luncheon $0.00 $600.00 Printing and Stationery $0.00 $76.41 Records Storage $0.00 $5.00 Telecommunications Contractor/Services $0.00 $401,500.00 Tourism Officer Contract Services $1,100.00 $13,200.00 Tourism Officer Travel $226.80 $1,610.00 WBW Marketing $0.00 $3,000.00 Website and Database $0.00 $552.72 Total Operating Expenses $4,245.95 $484,519.26
Net Profit $139,158.57 -$83,277.18
RESOLUTION
List of income and expenditure and profit and loss from June 1 2018 to June 30 2018 be received
Moved D Sellenger Seconded A Majid Carried 5/0
Discussion:
Cullen Macleod Agreement for Crisp Wireless was expensive. It was paid for under the grant budget (contingency)
9 CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 50 NEWROC Executive Meeting 24 July 2018 - Minutes Page 10
8. MATTERS FOR CONSIDERATION
8.1. NEWROC Strategic Planning – Renewable Energy
PORTFOLIO: Corporate Capacity FILE REFERENCE: 041-5 Strategic and Future Planning REPORTING OFFICER: Caroline Robinson, Executive Officer DISCLOSURE OF INTEREST: Nil DATE: 15 May 2018 ATTACHMENT NUMBER: Nil CONSULTATION: David Burton Juliet Grist – RRR Economics STATUTORY ENVIRONMENT: Nil VOTING REQUIREMENT: Simple Majority
COMMENT
The following have been identified as strategic projects and activities for 2018 - 2021
Projects/Activities for Next 2-3 Years Action Renewable Energy – solar, wind, etc Business Case IT Services – shared service for software, hardware and Business Case support. Opportunity to share a common platform. Opportunity to provide fee for service to local business as income stream Roads Contracting to MRWA Business Case Education delivery in Council facilities Advocacy Telecommunications – Contemporary and future focused e.g. Advocacy 5G Reserve Projects Waste Management No action at this stage Trade base in each town/incubators No action at this stage
Following the discussions at the NEWROC June Council meeting, David Burton, Caroline Robinson and Juliet Grist from RRR Economics participated in a video conference to further develop the renewable energy project. Juliet was provided with the June meeting minutes and suggested that she and Caroline meet with Western Power to discuss the issues, challenges and opportunities for energy in the NEWROC.
Cr Brown provided the contact details of Ben Bristow at Western Power. A meeting request has been sent to Ben with the aim of Juliet providing an issues paper at the end of July for discussion amongst members, in order to determine the most suitable course of action for this strategic priority. Of note, is new information that Western Power has been apparently working quite closely with DPIRD regarding energy infrastructure and supply. Juliet will gather more information on this and provide it to David.
RESOLUTION
Information is received
Moved A Majid Seconded J Nuttall Carried 5/0
10 CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 51 NEWROC Executive Meeting 24 July 2018 - Minutes Page 11
8.2. Telecommunications Project
PORTFOLIO: Transport and Infrastructure FILE REFERENCE: 035-1 Grants General REPORTING OFFICER: Caroline Robinson, Executive Officer DISCLOSURE OF INTEREST: Nil DATE: 19 July 2018 ATTACHMENT NUMBER: #1 CW and NEWROC Draft Agreement CONSULTATION: John Nuttall Leigh Ballard – Crisp Wireless Cr Brown STATUTORY ENVIRONMENT: Nil VOTING REQUIREMENT: Simple Majority
COMMENT
Towers:
The Shire of Mukinbudin, Crisp Wireless and NEWROC EO will meet during Local Government week to discuss the location of the tower in the Shire
Connectivity:
Cr Brown (Shire of Trayning) has been connected and reports the service is fast and enjoyed by her children, the Trayning Hotel is also connected
Project Update:
BBRF Final acquittal submitted, one question back from the Department and responded to on the same day.
Project Working Group (John Nuttall, Maree Gooch, Leigh Ballard) will meet in Perth on Friday 20 July
Included in the Agenda is a DRAFT Agreement between Crisp Wireless and the NEWROC. The agreement was developed by Cullen Macleod Lawyers and the structure has been slightly amended to reflect the separation of infrastructure and customer connections. The intended purpose of such a document is to protect the infrastructure and investment by the NEWROC and have clear service standards for customers of Crisp Wireless who reside in the member Shires.
RESOLUTION
Information is received
Crisp Wireless and NEWROC Agreement to be presented to Crisp Wireless and then brought back to NEWROC Council for ongoing discussion
Moved J Nuttall Seconded A Majid Carried 5/0
Discussion:
John Nuttall spoke to the minutes of the Project Working Group summary Amendment to the Crisp Wireless and NEWROC Agreement – minimum amount of income rather than minimum number of customers (Annexure F) Possibility of providing internet to the Education Department, local health providers etc. Once the infrastructure is live then we will approach these organisations. 11 CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 52 NEWROC Executive Meeting 24 July 2018 - Minutes Page 12 Following the finalisation of this project – NEWROC will promote the successes of connections
12 CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 53 NEWROC Executive Meeting 24 July 2018 - Minutes Page 13
8.3. NEWROC MoU
PORTFOLIO: Corporate Capacity FILE REFERENCE: 041-5 Strategic and Future Planning REPORTING OFFICER: Caroline Robinson, Executive Officer DISCLOSURE OF INTEREST: Nil DATE: 19 July 2018 ATTACHMENT NUMBER: #2 NEWROC MoU DRAFT CONSULTATION: Nil STATUTORY ENVIRONMENT: Nil VOTING REQUIREMENT: Simple Majority
COMMENT
The NEWROC MoU for 2018 – 2020 is presented for review and adoption.
Only a few minor amendments have been made and tracked in the original document. Changes have been made to dates and the schedule.
RESOLUTION
NEWROC MoU be presented to member Councils for adoption
Moved J Nuttall Seconded A Majid Carried 5/0
Discussion:
Only changes to the dates and to Schedule 17 have been made in the MoU Dirk will draft an agenda item for members to use in their upcoming Council meetings
13 CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 54 NEWROC Executive Meeting 24 July 2018 - Minutes Page 14
8.4. Regional Subsidiary
PORTFOLIO: Corporate Capacity FILE REFERENCE: 041-5 Strategic and Future Planning REPORTING OFFICER: Caroline Robinson, Executive Officer DISCLOSURE OF INTEREST: Nil DATE: 19 July 2018 ATTACHMENT NUMBER: CONSULTATION: Nil STATUTORY ENVIRONMENT: Nil VOTING REQUIREMENT: Simple Majority
Each Executive meeting the CEO’s work on elements of the draft NEWROC Regional Subsidiary Charter. Members have already provided input and direction for the Board structure and voting.
The following are for review by the group;
PURPOSE
1.5 Purpose for which the subsidiary is established:
The Subsidiary is established to
1.5.1 assess the possibilities and methodology of facilitating, and to identify funding and revenue opportunities for, a range of services and projects on a regional basis;
1.5.2 undertake coordinating, advocacy and representational roles on behalf of its Constituent Councils at a regional level;
1.5.3 facilitate and coordinate activities of local government at a regional level related to social, environmental and community development with the object of achieving improvement for the benefit of the communities of its Constituent Councils;
1.5.4 develop, encourage, promote, foster and maintain consultation and cooperation and to strengthen the representation and status of local government when dealing with other governments, private enterprise and the community;
1.5.5 undertake projects and activities that benefit its region and its communities;
1.5.6 implement programs that seek to deliver local government services on a regional bas
ROLE OF THE EXECUTIVE OFFICER
4.1 The Board shall appoint an Executive Officer to manage the business of the Subsidiary on terms agreed between the Executive Officer and the Board.
4.2 The Executive Officer is responsible to the Board for the execution of decisions taken by the Boardand for the efficient and effective management of the affairs of the Subsidiary . 4.3 The Executive Officer shall cause records to be kept of all activities and financial affairs of the Subsidiary in accordance with this Charter, in addition to other duties provided for by this Charter and those specified in the terms and conditions of appointment.
4.4 The Board may delegate responsibility for the day to day management of the
14 CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 55 NEWROC Executive Meeting 24 July 2018 - Minutes Page 15 Subsidiary to the Executive Officer, who will ensure that sound business and human resource management practices are applied in the efficient and effective management of the operations of the Subsidiary
4.5 The functions of the Executive Officer shall be specified in the terms and conditions of appointment and shall include but are not limited to: 4.5.1 attendance at all meetings of the Board; 4.5.2 ensuring that the decisions of the Board are implemented in a timely and efficient manner; 4.5.3 providing information to assist the Board to assess the Subsidiary’s performance against its Strategic Management and Business Plans; 4.5.4 the employment, management, supervision, direction and dismissal of employees of the Subsidiary 4.5.5 determining the conditions of employment of employees of the Subsidiary within budgetary constraints set by the Board; 4.5.6 providing advice and reports to the Board on the exercise and performance of its powers and functions under this Charter or any Act; 4.5.7 ensuring that the Subsidiary is at all times complying with this Charter or any other Act; 4.5.8 coordinating and initiating proposals for the consideration of the Board including but not limited to continuing improvement of the operations of the Subsidiary; 4.5.9 ensuring that the assets and resources of the Subsidiary are properly managed and maintained; 4.5.10 ensuring that records required under the Act or any other legislation are properly kept and maintained; 4.5.11 ensuring that the Subsidiary’s Annual Report is distributed to the Constituent Councils in time to be incorporated in their Annual Reports; 4.5.12 exercising, performing or discharging other powers, functions, delegations or duties conferred on the Executive Officer by or under the Act or any other Act, and performing other functions lawfully directed by the Board; and 4.5.13 achieving financial outcomes in accordance with adopted plans and budgets of the Subsidiary
4.6 The Executive Officer may delegate or sub delegate the exercise of any of the Executive Officer’s functions to an employee of the Subsidiary, an employee of a Constituent Council, as agreed to by the Chief Executive Officer of a Constituent Council or a person for the time being occupying a particular office or position;
4.7 Where a power or function is delegated to an employee, or a person occupying a particular office or position, that employee or person is responsible to the Executive Officer for the efficient and effective exercise or performance of that power or function.
4.8 A written record of all delegations and sub delegations must be kept by the Executive Officer at all times
RESOLUTION
The Purpose and Role of the Executive Officer be adopted for the DRAFT NEWROC Regional Subsidiary Charter
Moved D Burton Seconded J Nuttall Carried 5/0
Discussion:
Discussion regarding the proposed delegation from the Regional Subsidiary EO to constituent Councils. What might this look like and also do we want the subsidiary as a truly independent organisation? Members to note this in future discussions
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9. Other Business
9.1. Local Government Health Plans
CEO’s have received them from Annemaree – the plans are in draft form and members can improve them as they see fit EHO’s can provide input into them
9.2. Member Council Insurance
Members had previously considered aligning or grouping insurance policies, however due to some recent events in metropolitan Councils, this is not going to be pursued Members discussed insurance policies. There seems to be differing insurance costs amongst NEWROC members. The collective benefits of LGIS is outweighed by individual claims
10. 2018 MEETING DATES
28 August Council Shire of Koorda 25 September Executive Shire of Mt Marshall 23 October Council Shire of Mt Marshall 27 November Executive Shire of Trayning 11 December Council Shire of Trayning (drinks afterwards)
11. CLOSURE
The NEWROC CEO thanked everyone for attending and closed the meeting at 3.37pm
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7.3.2 Boodie Rats Location Location: Boodie Rats Location File Ref: ADM 151 Applicant: Dirk Sellenger – Chief Executive Officer Date: 10th August 2018 Dirk Sellenger – Chief Executive Officer Board Member of Boodie Rats Committee (as CEO of Shire) Disclosure of Interest: Regular user of facility for 3 year old Son Responsible Officer Dirk Sellenger – Chief Executive Officer Author: Dirk Sellenger – Chief Executive Officer Voting Requirements: Simple Majority Documents Attached: Various Correspondence Documents Tabled: Nil
Summary To allow Council to choose a location for the new Boodie Rats Building this has been discussed several times during the past few months as follows:
Background Information
OFFICER RECOMMENDATION Council Decision Number – Moved: Seconded: That Council willingly accept the grant funding allocation from Lotterywest totalling $459,637.20 inc GST.
That Council make an allowance of $200,000 (two hundred thousand) dollars in the 2018/2019 Budget with the breakup of current year allocation and possible loan funding to be made when the Budget is more developed and the financial position for the 2018/2019 year better known and understood.
That Council select the location of the existing Medical Practice at 23 Maddock Street Mukinbudin as the preferred Location for the new Boodie Rats Childcare facility.
That Staff call Tenders for a design and construct new transportable Childcare facility in Mukinbudin based largely on concepts and designs as provided by the Boodie Rats Committee and included in the Lotterywest Grant Application.
That the CEO commences discussions with the Boodie Rats Board to discuss future long term lease charges and arrangements for the new building once completed.
Carried: /
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COUNCIL DECISION Council Decision Number – 14 06 18
Moved: Cr Seaby Seconded: Cr Nicoletti
That Council willingly accept the grant funding allocation from Lotterywest totalling $459,637.20 inc GST.
That Council make an allowance up to $200,000 (two hundred thousand) dollars in the 2018/2019 Budget with the breakup of current year allocation and possible loan funding to be made when the Budget is more developed and the financial position for the 2018/2019 year better known and understood.
That the CEO commences discussions with the Boodie Rats Board to discuss future long term lease charges and arrangements for the new building once completed.
Carried: 8 / 0
The reason Council Decision differed from that of the Officer Recommendation was that Council requested the CEO make further enquiries regarding the location of the new child care facility. The CEO is to provide additional information/options at the July 2018 Ordinary Meeting of Council.
OFFICER RECOMMENDATION / COUNCIL DECISION Council Decision Number – 08 07 18
Moved: Cr Comerford Seconded: Cr Nicoletti
That the preferred Location for the new Childcare facility be on Lot 2 and 4 Maddock Street currently owned by Mr Robert Geier.
Lost: 3 / 5 Cr Junk, Cr O’Neil, Cr Poultney, Cr Seaby and Cr Ventris against
Officer Comment The CEO has received various correspondence since the last Council meeting concerning this matter and the Council decision to not utilise the corner block (Lot 2 and 4 Maddock Street, currently owned by Mr Robert Geier). The CEO advised Mr Geier of the outcome of the last meeting and the fact that Council was not in favour of a land exchange, Mr Geier suggested that he would be willing to sell both blocks outright (2 and 4 Maddock Street) for a total amount of $130,000 (one hundred and thirty thousand dollars).
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It was the understanding of the current Boodie Rats Committee Members, users of the facility, the current and former acting CEO, based on previous discussions at Council that the existing location of the Boodie Rats building was to be used for the purpose of aged housing, this isn’t an opinion, instead an understanding based on correspondence previously provided to the Boodie Rats Committee Members from the former Acting CEO. An extract from Acting CEO, Mr Ray Hooper concerning Council housing send to Councillors on 24th November 2016 follows:
Old CWA Building There has been general agreement that this building will be demolished and the land be used for future aged care units.
There is also general agreement that the existing Medical centre will be offered to the Playgroup when the new Medical facility is commissioned (2018).
Need to have a decision/answer on occupancy of the Medical Centre by 30/6/2017 so that any modifications, equipment etc can be quantified and grant applications to be lodged as needed.
Agreement on occupant responsibilities need to be in place well before any handover.
Boodie Rats Expenses Building Operations 2,638 Maintenance Costs 2,815 Depreciation 1,500 6,953 Revenue Reimbursements 720 Net Loss $6,233
As with the CRC building Council could: 1) “Gift” the building (Old Medical Centre) to the Mukinbudin Playgroup. Make an annual operating contribution. 2) Continue to operate under the existing system but require reimbursement for all consumables such as power, water, phone.
Provision will also need to be made in the 2018/19 or future budgets for the demolition of the existing facility. As the building has asbestos the cost is likely to be in the $25-$30,000 range. and it was because of this understanding that the CEO recommended the existing Medical Centre be the preferred Location for the Boodie Rats building at the June 2018 Ordinary meeting of Council however Council chose to not support this recommendation, and instead requested the CEO investigate the option at Lot 2 and 4 Maddock Street as included in the motion from the June meeting.
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Strategic & Social Implications Childcare was recently identified by the Community as part of the Strategic Planning process as one of the most important aspects with the Shire. Council has historically spent very little on Childcare either directly or indirectly when compared to other services and facilities provided by the Shire, including Recreation (Sporting Complex and associated infrastructure, Oval and Swimming Pool) Community Resource Centre (CRC).
Consultation Councillors – based on previous Council discussions and decisions. Bronwyn Palm – President, Boodie Rats Committee Various Boodie Rats Committee and community members
Statutory Environment Local Government Act 1995
Policy Implications Nil
Financial Implications Council recently received a grant from Lotterywest for $417,852 (four hundred and seventeen thousand, eight hundred and fifty two dollars) as a part contribution towards the building of a new Childcare facility in Mukinbudin. Council has previously agreed to commit up to $200,000 (two hundred thousand dollars) towards this project and an appropriate allowance for this has been made in the 2018/2019 Draft Budget document.
OFFICER RECOMMENDATION Based on the previous discussions and Officer Recommendations from the past two Council meetings of which neither has been supported by the Council, the CEO will in this instance not provide a professional opinion with regards to the location of the new facility and will instead allow Council to form and vote on an opinion based on the information provided in various forms during the past few months.
COUNCIL DECISION Council Decision Number – 08 08 18
Moved: Cr Paterson Seconded: Cr Nicoletti
That Council authorise the CEO to negotiate with Mr R Geier for a complete swap between 2 & 4 Maddock Street and 8 Lansdell Street for the purposes of Boodie Rats site.
Carried: 4 / 4 The President had the casting vote Cr Junk, Cr O’Neil, Cr Poultney, Cr Ventris voted against
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CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 63 Mukinbudin District High School An Independent Public School
A: White Street, Mukinbudin, WA 6479 | P: 90471053 E: [email protected]
Gary Shadbolt President Shire of Mukinbudin PO Box 67 MUKINBUDIN WA 6479
Dear Gary,
We are really excited by the successful grant and energy from the Shire to grow the Boodie Rats facility and services. Under the Federal Government’s National Quality Standards in Early Childhood Education we have a close link to the centre.
The National Quality Standard (NQS) sets a high national benchmark for early childhood education and care and outside school hours’ care services in Australia. (https://www.acecqa.gov.au/nqf/national‐quality‐standard)
We are aware potential locations for the building are being identified. The school has stakeholders corporately and personally amongst our staff, and trust the Shire will make the best decision. From our perspective, I have listed some points below for your consideration;
Continuation of child‐minding services is really important to Mukinbudin DHS. Not only does it maintain our business, but for work placement also. After our completion of the external validation of the NQS assessment, we understand that not just any placement is suitable for this during the build. It would be great if the location could be close to our site to allow easy access for after school care, Brilliant Brains workshops, Reading Rendezvous, Triple P Parenting Seminars and other collaborations with Early Childhood Education within the community. We would really love to grow the Better Beginnings project and champion early literacy in our community so proximity to our Library could be very useful. Potential partnership opportunities the new centre will bring. Boodie Rats could run parent group and site visits for the children to familiarise with the school, or potential holiday programs using our resources.
We appreciate there are a lot of factors to consider and we are happy to work with you at any level required to achieve an “excellent” outcome.
Congratulations again on your successful grant, this, with the new Health centre and ever increasing student numbers is really exciting for our community.
Yours sincerely
Gavin Stevens ‐ Principal 10th August 2018
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7.3.3 NEWROC - Memorandum Of Understanding 2018-2020 Location: All of Shire File Ref: ADM 236 Applicant: Dirk Sellenger – Chief Executive Officer Date: 9th August 2018 Disclosure of Interest: Nil Responsible Officer Dirk Sellenger – Chief Executive Officer Author: Dirk Sellenger – Chief Executive Officer Voting Requirements: Simple Majority Documents Attached: NEWROC MOU Documents Tabled: Nil
Background Information Through NEWROC the Shire of Mukinbudin has agreed to continue to participate in NEWROC for a further two years until at least June 2020. The NEWROC Final MOU is submitted as a separate attachment, requiring signing by the Shire President and CEO the affixing of Shire of Mukinbudin Common Seal.
The Local Government Act 1995 Division 3 Section 9.49A states the following:
Division 3 — Documents
9.49A. Execution of documents
(1) A document is duly executed by a local government if — (a) the common seal of the local government is affixed to it in accordance with subsections (2) and (3); or (b) it is signed on behalf of the local government by a person or persons authorised under subsection (4) to do so. (2) The common seal of a local government is not to be affixed to any document except as authorised by the local government. (3) The common seal of the local government is to be affixed to a document in the presence of — (a) the mayor or president; and (b) the chief executive officer or a senior employee authorised by the chief executive officer, each of whom is to sign the document to attest that the common seal was so affixed. (4) A local government may, by resolution, authorise the chief executive officer, another employee or an agent of the local government to sign documents on behalf of the local government, either generally or subject to conditions or restrictions specified in the authorisation.
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(5) A document executed by a person under an authority under subsection (4) is not to be regarded as a deed unless the person executes it as a deed and is permitted to do so by the authorisation. (6) A document purporting to be executed in accordance with this section is to be presumed to be duly executed unless the contrary is shown. (7) When a document is produced bearing a seal purporting to be the common seal of the local government, it is to be presumed that the seal is the common seal of the local government unless the contrary is shown. [Section 9.49A inserted by No. 17 of 2009 s. 43.]
Officer Comment The NEWROC MOU is presented to Council for consideration of approving the document and for the Shire President and CEO to sign and Seal.
Strategic & Social Implications
Consultation Cr Gary Shadbolt - Shire President Caroline Robinson – NEWROC Executive Officer Various NEWROC Member Council CEOs (NEWROC Executive Committee)
Statutory Environment Local Government Act 1995
Policy Implications Nil
Financial Implications Nil
OFFICER RECOMMENDATION / COUNCIL DECISION Council Decision Number – 07 08 18
Moved: Cr Paterson Seconded: Cr Ventris
That Council authorises the Shire President and CEO to sign and affix the Shire of Mukinbudin Common Seal to the NEWROC MOU for the period July 2018 – June 2020.
Carried: 8 / 0
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MEMORANDUM OF UNDERSTANDING
July 2018 – June 2020
SHIRE OF KOORDA
AND
SHIRE OF MT MARSHALL
AND
SHIRE OF MUKINBUDIN
AND
SHIRE OF NUNGARIN
AND
SHIRE OF TRAYNING
AND
SHIRE OF WYALKATCHEM
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CONTENTS
1. DEFINITIONS ...... 1 2. RECITALS ...... 1 3. NAME ...... 1 4. REGIONAL PURPOSES ...... 2 5. OBJECTIVES ...... 2 6. THE COUNCIL ...... 2 i) Appointment of members ...... 2 ii) Tenure of members of NEWROC ...... 4 iv) Tenure of Chair and Deputy Chair ...... 4 v) Role of Chair ...... 4 vi) Role of Deputy Chair ...... 5 vii) Role of members of NEWROC Council ...... 5 viii) Role of CEO of NEWROC ...... 5 7. FINANCIAL CONTRIBUTIONS ...... 6 i) Annual contributions ...... 6 ii) Capital contributions ...... 6 iv) Late Payment ...... 6 8. PROJECTS ...... 7 i) Requirements ...... 7 ii) Project Plan to be Prepared ...... 7 iii) Contents of a Project Plan ...... 7 iv) Participants to be given Project Plan ...... 8 v) Election to Participate in Project ...... 8 vii) Review of Project Plan ...... 8 viii) Project Participants to be Bound ...... 8 x) Division of Assets ...... 8 xi) Division of Liabilities ...... 8 xii) Indemnification by Project Participants of NEWROC...... 9 9. TERM AND TERMINATION ...... 10 i) Winding up by Agreement ...... 10 ii) Extension of Agreement ...... 10 iii) Term of Agreement ...... 10 iv) Division of assets ...... 10 v) Division of liabilities ...... 10 10. WITHDRAWAL OF A PARTICIPANT ...... 10 i) Withdrawal ...... 10 ii) When Withdrawal to Take Effect ...... 10 iii) Entitlement or Liability of Withdrawing Participant...... 10 iv) Participants May be Required to Pay Distribution ...... 10 11. ADMITTING NEW MEMBERS ...... 11 12. BORROWINGS ...... 11 13. DISPUTE RESOLUTION ...... 11 i) Dispute ...... 11 ii) Arbitration ...... 11 iii) Legal Representation ...... 11 14. INTERPRETATION ...... 12 i) Interpretation ...... 12 ii) Headings and footnotes ...... 12 iii) Time ...... 12 15. AMENDMENT TO MEMORANDUM OF AGREEMENT ...... 12 16. SCHEDULE ONE ...... 13
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EXECUTED by the Parties ...... 13 17. SCHEDULE TWO ...... 16 Regional Purposes ...... 16
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AGREEMENT
THIS MEMORANDUM OF UNDERSTANDING (MoU) BETWEEN SHIRE OF KOORDA of Allenby Street, KOORDA, Western Australia
AND SHIRE OF MT MARSHALL of Monger Street, BENCUBBIN, Western Australia
AND SHIRE OF MUKINBUDIN of Maddock Street, MUKINBUDIN, Western Australia
AND SHIRE OF NUNGARIN of Railway Avenue, NUNGARIN, Western Australia
AND SHIRE OF TRAYNING of Railway Street, TRAYNING, Western Australia
AND SHIRE OF WYALKATCHEM of Corner Honour Avenue and Flint Street, WYALKATCHEM, Western Australia
1. DEFINITIONS
In this Memorandum of Understanding unless the context requires otherwise;
“Act” means the Local Government Act 1995;
“NEWROC” means the North Eastern Wheatbelt Regional Organisation of Councils;
“Operative Date” means 1 July 20186
“Participant” means the Shires of Koorda, Mt Marshall, Mukinbudin, Nungarin, Trayning, or Wyalkatchem, either jointly or individually, as the context requires;
“Project” means the undertaking of any activity for a Regional Purpose described in clause 4;
“Proposal” means the proposal to undertake a Project;
“Region” means the districts of the Participants;
“Regional Purpose” means any regional purpose referred to in clause 2 and including, but not limited to, those detailed in Schedule 2.
2. RECITALS
The Participants have resolved, on the dates referred to in Schedule 1, to enter into this Memorandum of Understanding.
3. NAME
The name of the regional organisation of councils is the North Eastern Wheatbelt Regional Organisation of Councils (NEWROC).
Notes:
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1. Section 3.62(1) of the Act provides that a regional local government is a body corporate with perpetual succession and a common seal. 2. A regional local government has the same general function of a local government including its legislative and executive functions. See part 3 and section 3.66 of the Act. 3. Except as stated in section 3.66, the Local Government Act 1995 applies to a regional local government as if: a) The participants’ districts together made up a single district; and b) The regional local government were the local government established for that district.
4. REGIONAL PURPOSES
The Regional Purposes for which NEWROC is established are to: a) Be guided by Schedule 2 b) Undertake the activities defined as Projects in accordance with clause 8: c) Provide a means for the Participants, through voluntary participation and the integration and sharing of resources, where requirements of clause 8.1 are met, to: i. Assess the possibilities and methodology of facilitating a range of projects, services and facilities on a regional basis including, without limitation, the Regional Purposes; ii. Promote, initiate, undertake, manage and facilitate the Regional Purposes; Promote productive effectiveness and financial benefit to the Participants where there are common and shared community of interest linkages Notes: 1. In certain circumstances, a proposal to undertake a Regional Purpose may require the preparation of a business plan under the Act – see section 3.59 2. A proposal to undertake a Regional Purpose is defined as a “Project” and may only be undertaken in accordance with clause 8.
5. OBJECTIVES
The objectives of NEWROC shall be: a) To endeavour to carry out the Regional Purposes (see Schedule 2) in a manner which enhances and assists in the advancement of the Region b) To encourage cooperation and resource sharing on a regional basis c) Not to detract from the relationships a Participant holds within its community, with the state and federal governments and other entities it interacts with in the course of usual business.
6. THE COUNCIL
i) Appointment of members
a) A Participant is to appoint one member of the Council of the Participant to be a member of the NEWROC Council. b) A Participant may appoint a first and a second deputy from the Council of the Participant who are able to attend the NEWROC meetings and who may act temporarily in place of either member of the NEWROC appointed by the Participant during any period in which
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the member of the NEWROC is unable by reason of illness, temporary absence from State, conflict of interest of for any other cause to perform the functions of the office.
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Note: 1. Section 3.62(b) of the Act provides that a regional local government is to have, as its governing body, a Council established under the Memorandum of Understanding and consisting of members of the Councils of the Participants.
ii) Tenure of members of NEWROC
A member of the NEWROC Council shall be appointed and shall hold office until either: a) The member ceases to be a member of the Council of the Participant or b) The member is removed by the Participant
Note: 1. Section 2.32 and 2.33 of the Act set out circumstances in which the office of a member of a Councillor becomes vacant.
iii) Election of Chair and Deputy Chair
The members of the NEWROC Council shall elect a Chair and a Deputy Chair at the first meeting of NEWROC Council following each local government election. The election of the Chair and Deputy Chair will be flexible to accommodate new Presidents or CEO’s and structured accordingly e.g. term. The Chair and Deputy Chair shall be rotated accordingly: Shire of Mt Marshall Shire of Nungarin Shire of Wyalkatchem Shire of Koorda Shire of Mukinbudin Shire of Trayning. If the office of Chair and a Deputy Chair becomes vacant then the members of the NEWROC Council shall elect a new Chair and Deputy Chair, as the case requires.
iv) Tenure of Chair and Deputy Chair
The Chair and Deputy Chair hold office until: a) no longer eligible to be a member pursuant to clause 6.2 b) the election of a new Chair and a Deputy Chair pursuant to clause 6.3 or
c) the incoming Chair and/or Deputy Chair are new members to NEWROC and do not wish to take on the role immediately
v) Role of Chair
The Chair: a) Presides at meetings of the NEWROC Council; b) Carries out civic and ceremonial duties on behalf of NEWROC; c) Speaks on behalf of NEWROC;
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d) Performs such other functions as are given to the Chair by the Act, any other written law or this Agreement; and e) Liaises with the CEO on NEWROC affairs and the performance of its functions.
Notes: 1. The role of the NEWROC Council is set out in section 2.7 of the Act. 2. The functions of the CEO are set out in section 5.41 of the Act. 3. The Chair may agree to the CEO speaking on behalf of the NEWROC – see section 5.41(f) of the Act.
vi) Role of Deputy Chair
The Deputy Chair performs the functions of the Chair, when authorised to do so, under this clause.
The Deputy Chair may perform the functions of Chair if; a) The office of Chair is vacant; or b) The Chair is not available or is unable or unwilling to perform the functions of Chair,
vii) Role of members of NEWROC Council
A member of the NEWROC Council: a) Represents the interests of the electors and residents of the Region; b) Facilitates communication between the community of the Region and NEWROC; c) Participates in NEWROC’s decision-making processes at meetings of the NEWROC and its committees; d) Represents and undertakes actions on behalf of NEWROC as authorised by the NEWROC Council; and e) Performs such other functions as are given to the member by the Act or any other written law. viii) Role of CEO of NEWROC
The NEWROC CEO is to be from the Council that holds the Chair role and shall be rotated accordingly: Shire of Mt Marshall Shire of Nungarin Shire of Wyalkatchem Shire of Koorda Shire of Mukinbudin Shire of Trayning
If the NEWROC CEO position becomes vacant then the members of the NEWROC Council shall elect a new NEWROC CEO, as the case requires.
The role of the CEO is to: a) Advise the council in relation to functions of the NEWROC Council;
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b) Ensure the advice and information is available to the NEWROC Council so that informed decisions can be made; c) Cause the NEWROC Council decisions to be implemented; d) Liaise with the NEWROC Council Chair on the affairs of the NEWROC Council; e) Liaise with the NEWROC Executive Officer; f) Ensure that records and documents of the NEWROC Council are properly kept (delegated to the Executive Officer); and g) Perform any other function specified or delegated by the NEWROC Council.
7. FINANCIAL CONTRIBUTIONS
i) Annual contributions
Each Participant shall make an annual contribution towards the amount necessary to meet the deficiency, if any, disclosed in the annual budget of NEWROC, which contribution shall be in the following proportions: th Shire of Koorda - 1/6 Formatted: Indent: Left: 1 cm, Hanging: 1.25 cm, Tab stops: 2 cm, Left + 6 cm, Left + 7 cm, Left th Shire of Mt Marshall - 1/6 Formatted: Indent: Left: 1 cm, Hanging: 1.25 cm, Tab stops: 2 cm, Left + 6 cm, Left + 7 cm, Left Shire of Mukinbudin - 1/6th
Shire of Nungarin - 1/6th Shire of Trayning - 1/6th Shire of Wyalkatchem - 1/6th
ii) Capital contributions
Where the NEWROC Council determines that the Participants will make any contribution (other than the annual contribution referred to in clause 7.1 or any capital contributions for a project under a project plan) including, without limitation, any contribution towards the acquisition of any asset of a capital nature, then the Participants will make those contributions in the same proportions as set out in clause 7.1. The contributions so determined shall be as disclosed in the budget of NEWROC for each financial year
iii) Manner of Payment
The contributions referred to in clauses 7.1 and 7.2 shall be paid by each Participant to NEWROC in the manner determined by NEWROC.
iv) Late Payment
Unless otherwise agreed, if a Participant fails to pay to NEWROC a sum of money owing under this clause on or before the due date for payment, that Participant must, in addition to the sum of money due and payable, pay to NEWROC, interest at the overdraft rate charged by NEWROC’s bank on amounts of the same size as the unpaid sum, calculated from and including the due date of payment to but excluding the actual date of payment.
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8. PROJECTS
i) Requirements
NEWROC shall only undertake a Project in accordance with this clause and provided that: a) NEWROC is satisfied that any services and facilities that it will provide: ii. Integrate and coordinate, so far as practical, with any provided by the Commonwealth, State or any public body; iii. Within the district of a Participant, do not duplicate, to an extent that the Participant consider inappropriate, services or facilities provided by the Commonwealth, the State or any body or person, whether public or private; and iv. Are managed efficiently and effectively; b) The requirements for the preparation of a business plan under section 3.59 of the Act, if applicable, are complied with.
Note: 1. In certain circumstances, a proposal to undertake a Regional Purpose may require the preparation of a business plan under the Act – see section 3.59.
ii) Project Plan to be Prepared
Where NEWROC is considering a proposed Project it shall prepare a Project Plan.
iii) Contents of a Project Plan
A Project Plan should include: a) A clear definition of the proposed Project; b) Details of the expected cost and benefits for the Participants. c) A project time-line with performance milestones clearly outlined. d) The proportion (and the basis of its calculation) in which the Project Participants will make contributions towards: i. The acquisition of any asset of a capital nature required for the Project or Service; ii. The operating expenditure, including administrative expenses, relating to the Project e) The manner of payment of the contributions referred to in paragraph (d); f) The proportion entitlement or liability, as the case may be (and the basis of its calculation) of the Project Participants in the event that the Project is wound up; g) The manner of payment of the entitlement or liability referred to in paragraph (i); h) The procedure for the giving of notice by a Project Participant wishing to withdraw from the Project including the period of notice; i) The proportional entitlement or liability, as the case may be (and the basis of its calculation), of a Project Participant when withdrawal of that Project Participant from the Project takes effect; and j) The manner of payment of the entitlement or liability referred to in paragraph (h); k) The amount, if any, of interest payable where contributions are not made on the due date for payment;
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l) The entitlement, if any, of a participant which is not a Project Participant to join a Project and the procedure to be followed including the period of notice given by that Participant.
iv) Participants to be given Project Plan
Upon completion of the Project Plan NEWROC shall give a copy of the Project Plan to each of the Participants.
v) Election to Participate in Project
iii. Each Participant shall, within a reasonable period determined by NEWROC, elect whether to participate in the Project by giving notice of its election to NEWROC vi) Project Participants
The Participants, who elect to participate in a Project, are the Project Participants in respect of that Project.
vii) Review of Project Plan
As soon as practicable NEWROC shall: a) Review the Project Plan and its viability having regard to the number of Participants who have elected to participate; b) Decide whether to proceed with the Project; and c) Give notice to each of the Project Participant of its decision. Where the number of Participants which have elected to participate is less than the number, if any, specified in the Project Plan or less than all of the Participants where no number is specified, then NEWROC will give the Participants an opportunity to withdraw their election before the NEWROC decides to proceed under clause 8
viii) Project Participants to be Bound
Where NEWROC decides to proceed with a Project and gives notice of its decision to each of the Project Participants in accordance with clause 8.1, then each of the Project Participants shall be bound by the terms of the Project Plan as if those terms were set out in this Agreement.
ix) Winding Up of Project
The NEWROC Council may resolve to wind up a Project. An absolute majority vote will be required by the NEWROC Council to resolve to wind up any Project.
x) Division of Assets
(1) Subject to subclause 8.8 if a Project is to be wound up and there remains, after satisfaction of all its debts and liabilities, any property and assets of the Project then the property and assets shall be realised and the proceeds along with any surplus funds shall be divided among the Project Participants in the proportions referred to in the Project Plan.
(2) Subclause 8.10 (1) shall not apply where the Project Participants advise NEWROC that a realisation of the property and assets is not necessary.
xi) Division of Liabilities
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If a Project is to be wound up and there remains any liability or debt in excess of the realised property and assets of the Project then the liability or debt is to be met by the Project Participants in the proportions referred to in the Project Plan.
xii) Indemnification by Project Participants of NEWROC
If a Project is wound up then the Project Participants shall indemnify NEWROC (in the proportions referred to in the Project Plan) with respect to that liability or debt.
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9. TERM AND TERMINATION
i) Winding up by Agreement
The Participants may, by agreement, wind up NEWROC.
ii) Extension of Agreement
The Participants may, by agreement, extend the term of NEWROC.
iii) Term of Agreement
Unless otherwise wound up or extended, this Agreement will terminate on 30 June 2018.
iv) Division of assets
If NEWROC is to be wound up and there remains, after satisfaction of all its debts and liabilities, any property and assets of NEWROC then the property and assets shall be realised and the Proceeds along with any surplus funds shall be divided among each of the Participants in the same proportions as the contributions of a particular Participant to the assets of NEWROC bear to the total of such contributions by all Participants.
v) Division of liabilities
If NEWROC is to be wound up and there remains any liability or debt in excess of the realised property and assets of NEWROC then the liability or debt is to be met by each of the Participants in the same proportions as the contributions of a particular Participant to the assets of NEWROC bear to the total of such contributions by all Participants.
10. WITHDRAWAL OF A PARTICIPANT
i) Withdrawal
A Participant may at any time, advise NEWROC of their intent to withdraw from NEWROC.
ii) When Withdrawal to Take Effect
Withdrawal will take effect as from 30 June next following.
iii) Entitlement or Liability of Withdrawing Participant
d) As soon as practicable following withdrawal taking effect on 30 June NEWROC shall:Distribute to the Participant an amount equal to the proceeds and any surplus funds which would have been payable if NEWROC was wound up; or e) Be entitled to recover from the Participant an amount equal to the liability or debt which would be payable by the Participant if the NEWROC was wound up, as the case may be.
iv) Participants May be Required to Pay Distribution
If the NEWROC is unable to meet the distribution referred to in clause 9.4 from funds on hand then, unless the NEWROC decides otherwise, the Participants (other than the Participant that has withdrawn) shall pay the distribution in the proportions equal to their respective equities in the NEWROC.
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11. ADMITTING NEW MEMBERS
(1) Section 3.65 of the Local Government Act 1995 is to apply. (2) Prospective new members may be admitted by a decision of the NEWROC Council and shall be required to contribute to NEWROC a sum determined by the NEWROC Council that is described as ”the entry sum” and in addition a sum equal to the current year’s contribution schedule as described in clause 6.1 or such other sum agreed to by the NEWROC Council.
Note: 1. This Memorandum of understanding can be amended to include another local government as a party to the amending agreement – see section 3.65(2) of the Act.
12. BORROWINGS
NEWROC is not permitted to borrow funds.
Notes: 1. Section 3.66 (4) of the Act provides that Part 6, Division 5, subdivision 3 does not apply in relation to a regional local government unless the Memorandum of Understanding provides that it does. 2. Part 6, Division 5, subdivision 3 of the Act deals with borrowings and includes the power to borrow and restrictions on borrowings.
13. DISPUTE RESOLUTION
i) Dispute
In the event of any dispute or difference (‘dispute’) arising between the Participants and NEWROC or any of them at any time as to any matter or thing arising under or in connection with this Memorandum of Understanding, then a Participant or NEWROC may give to the other Participants and NEWROC (as the case may be) notice in writing (‘dispute notice’) adequately identifying the matters, the subject of the dispute, and the giving of the dispute notice shall be a condition precedent to the commencement by any Participant or NEWROC of proceedings (whether by way of litigation or arbitration) with regard to the dispute as identified in the dispute notice.
ii) Arbitration
At the expiration of 25 business days from the date of sending the dispute notice, the Participant or NEWROC giving the dispute notice may notify the others in writing (’arbitration notice’) that it requires the dispute to be referred to arbitration and the dispute (unless meanwhile settled) shall upon receipt of the arbitration notice by the recipients then be and is hereby referred to arbitration under and in accordance with the provisions of the Commercial Arbitration Act 1985.
iii) Legal Representation
For the purposes of the Commercial Arbitration Act 1985, the Participants consent to each other and to NEWROC being legally represented at any such arbitration.
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14. INTERPRETATION
i) Interpretation
In this Memorandum of Understanding unless the context requires otherwise: a) Words importing the singular include the plural and vice versa; b) Words importing any gender include the other gender; c) References to persons include corporations and bodies politic; d) References to a person include the legal personal representatives, successors and assigns of that person; e) A reference to a statute, ordinance, code or other law includes regulations and other statutory instruments under it and consolidations, amendments, re-enactments or replacements of any of them (whether of the same or any other legislative authority having jurisdiction); f) References to this or any other document include the document as varied or replaced, and not withstanding any change in the identity of the parties; g) References to writing include any mode of representing or reproducing words in tangible and permanently visible form, including confirmed facsimile transmission and email with receipt confirmation; h) An obligation of two or more parties shall bind them jointly and severally; i) If a word or phrase is defined cognate words and phrases have corresponding definitions; j) An obligation incurred in favour of two or more parties shall be enforceable by them jointly and severally; k) Reference to anything (including, without limitation, any amount) is a reference to the whole or any part of it and a reference to a group of things or persons is a reference to any one or more of them; l) References to this Memorandum of Understanding include its Schedules.
ii) Headings and footnotes
Headings and footnotes shall be ignored in construing this Memorandum of Understanding.
iii) Time a) References to time are to local time in Perth, Western Australia; b) Where time is to be reckoned from a day or event, such day or the day of such event shall be excluded.
15. AMENDMENT TO MEMORANDUM OF AGREEMENT
The Participants may amend this Memorandum of Understanding by unanimous consent,
Note: 1. Refer section 3.65(1) of the Act.
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16. SCHEDULE ONE
EXECUTED by the Parties
Date of resolution to enter this PARTICIPANT Memorandum of Understanding
Shire of Koorda Shire of Mt Marshall Shire of Mukinbudin Shire of Nungarin Shire of Trayning Shire of Wyalkatchem
THE COMMON SEAL of SHIRE OF ) KOORDA was hereunto affixed in the ) presence of: )
______President
______Chief Executive Officer
THE COMMON SEAL of SHIRE OF ) MT MARSHALL was hereunto affixed in the ) presence of: )
______President
______Chief Executive Officer
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 93
THE COMMON SEAL of SHIRE OF ) MUKINBUDIN was hereunto affixed in the ) presence of: )
______President
______Chief Executive Officer
THE COMMON SEAL of SHIRE OF ) NUNGARIN was hereunto affixed in the ) presence of: )
______President
______Chief Executive Officer
THE COMMON SEAL of SHIRE OF ) TRAYNING was hereunto affixed in the ) presence of: )
______President
______Chief Executive Officer
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 94
THE COMMON SEAL of SHIRE OF ) WYALKATCHEM was hereunto affixed in the) presence of: )
______President
______Chief Executive Officer
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17. SCHEDULE TWO
Regional Purposes
Vision: NEWROC is a strong, cohesive regional leadership group that fosters economic prosperity of member Councils
1. Cooperation
To provide a strong and cohesive regional group that has the capacity to provide leadership and practical projects that will foster economic prosperity of member Councils
2. Strategy and Governance Formatted: Font: 11 pt, Bold
To aid in the achievement of critical and high priority strategic outcomes of Participants
To improve the skills, knowledge and capacity of Participant Councillors and Participant employees
To assist in the achievement of corporate governance and compliance of Participants Formatted: Font: 11 pt
32. Tourism Coordination
To maximise the potential of community events in the region through coordination of individual events, staging of major events and promotion including, but not limited to; The marketing and promotion of North Eastern Wheatbelt (NEWTravel) events and attractions including the Wheatbelt Way
To supportcoordinate tourism activities across the member Councils through NEWTravel
3. Resource Sharing
To promote inter-council cooperation and resource sharing opportunities where these add value and do not diminish the way individual councils provide services to their communities.
These opportunities can include but are not limited to the following; Enhance the finance/compliance capability of individual councils. Joint procurement Facilitate resource sharing of technical/professional officer positions for two or more local governments by creating the blue print for successful joint arrangements e.g. NRM Establish a central facility for local government functions such as rating, accounting and records management. Develop the capacity as a group to tender for and undertake major and minor works.
4. Economic and Community Building
To implement strategies relating to issues of regional significance that foster and promote economic and community development opportunities that benefit the region.
These opportunities can include, but not limited to:
Business and economic innovation and diversification
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Education and training initiatives that invest in the human capital of the NEWROC communities
Technology and telecommunications
Marketing and promotion of the NEWROC communities to attract and retain population
Services and infrastructure for youth and the elderly
5. Health and Community Services
To act as a catalyst to promote the health and well-being of the regional community and undertake activities including, but not limited to;
Formatted: No bullets or numbering, Tab stops: Not at 1.5 cm Encouraging improved access and delivery of health services for the NEWROC community Facilitating improved health resources for the vulnerable members of the NEWROC community
6. Environment
To provide leadership, coordination and information on regional natural resource management practices and undertake activities including, but not limited to; Achieving improved control and utilisation of surface and sub-surface water resources. Achieving improved land management practices across the region. Ensure the long-term economic future of the region through sustainability practices. Implementing progressive Natural Resource Management initiatives Reporting on the state of the environment in the NEWROC region.
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Mrs B Palm and Ms A Davies left the meeting at 3.25pm 7.3.4 Bendigo Bank – Roadside Signage Request Location: All of Shire File Ref: ADM 249 Applicant: Dirk Sellenger – Chief Executive Officer Date: 9th August 2018 Disclosure of Interest: Dirk Sellenger – Bendigo Bank Board Member Responsible Officer Dirk Sellenger – Chief Executive Officer Author: Dirk Sellenger – Chief Executive Officer Voting Requirements: Simple Majority Documents Attached: Nil Documents Tabled: Nil
Summary
Background Information The Author understands that several years ago (circa 2014/2015) a joint venture project including the Shire of Mukinbudin, Bendigo Bank (Mukinbudin Branch), and the MAD (Make a Difference) group designed and erected four large entry statements on the four entrances to the Mukinbudin Townsite. The Author understands that Bendigo Bank was to install Bank signage at the base of these entry signs and the following request was recently received by the CEO.
“Good morning Dirk
Just emailing you to seek approval or consideration from council for the bank to add the below/attached signage to the number plate entry statements? The signs are 2m x .60m
From memory, I think someone on the board sought approval a few years ago, however the project never went ahead
If you could let me know whether we can go ahead with the signs at your earliest convenience, that would be greatly appreciated
If you have any queries, please don’t hesitate to contact me
Regards, Lana Foote”
Officer Comment The CEO has photoshopped the Bendigo Bank signage as provided onto an existing entry statement signage and it is expected to look similar to the following:
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 98
Above: The existing Number plate signage with proposed new signage at the base of the existing signs.
Whilst the author isn’t entirely familiar with the background of this signage or what may or may not have previously been agreed by the Council, the CEO believes that installing Business Branding signage onto the town’s Entry Statement detracts from the statement significantly.
It is thought that a standalone sign on the entrance to town would be more appropriate however if this offer is made to the Bendigo Bank by the Council it would set a precedent for other businesses in town to install similar signage.
Above: Standalone Bendigo Bank signage entering Goomalling
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Strategic & Social Implications Nil
Consultation Mrs Nola Comerford-Smith – Administration Manager Mrs Robbie Fagan – MAD Group member Mrs Ev Comerford – MAD Group member
Statutory Environment Nil
Policy Implications Nil
Financial Implications Nil – Signage would be purchased at the expense of the Bendigo Bank. The CEO would request that Shire staff arrange for the Bendigo Bank signage to be erected if required to ensure that high quality fixtures and fittings are used.
Cr Paterson left the meeting at 3.26pm and returned at 3.27pm Cr Ventris and Cr Junk left the meeting at 3.28pm Cr Junk returned to the meeting at 3.29pm. Cr Ventris returned to the meeting at 3.31pm
OFFICER RECOMMENDATION / COUNCIL DECISION Council Decision Number – 09 08 18
Moved: Cr O’Neil Seconded: Cr Poultney
That Council decline the request for the Bendigo Bank to affix signage to the existing Entry Statement signage (Number Plate signs) at the entrance to the Mukinbudin townsite.
That Bendigo Bank be granted permission to install standalone signage on the entrance to the Mukinbudin townsite in locations as deemed appropriate by the Chief Executive Officer.
Carried: 8 / 0
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 100
7.3.5 Standpipe Fees and Charges Location: All of Shire File Ref: ADM 338 Applicant: Dirk Sellenger – Chief Executive Officer Date: 9th August 2018 Disclosure of Interest: Nil Responsible Officer Dirk Sellenger – Chief Executive Officer Author: Dirk Sellenger – Chief Executive Officer Voting Requirements: Absolute Majority Documents Attached: Nil Documents Tabled: Nil
Background Information Further to recent discussion at a Council briefing session, Water Corporation are currently reviewing the use of standpipes throughout Western Australia and will be implementing a number of changes with regards to charging based on who has access to the Standpipes which has a major influence on the fees charged which range in price from $2.50per KL for Local Government and Community use (including farmers) to in-excess of $8.50 per KL for Standpipes available to Commercial Operators.
Officer Comment Further discussions with Water Corporation since the discussion at the previous Council briefing has identified a number of different scenarios for standpipes, including incorrectly identified potable water supplies, incorrect water outlet sizes and standpipes which no longer exist. The CEO has provided this feedback to Water Corporation staff who are amending their records accordingly.
As the changes came into effect from 1st July 2018, these charges will not be implemented until such time as the Water Corporation has accurate information.
In the short term if Council is seeking to charge for Water taken from the Standpipes, it is necessary for Council to set a fee for the 2018/2019 year to allow for invoices to be raised and users charged accordingly.
Provided Standpipes are not available to Commercial operators the charge from the Water Corporation will be a flat fee of $2.50 per KL irrespective of water used. The CEO believes that Council should recover costs as well as charge an additional administrative fee of $1.00 per KL for costs associated with invoicing and following up on payments.
Based on previous discussions the CEO believes it is the desire of the Council to not spend any more money on standpipes and are happy to have various standpipes in various configurations, including different sized inlets, outlets and some with and without tanks.
The CEO is proposing to erect signage at each Standpipe Location throughout the Shire as follows:
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 101
Standpipe Location: Arnold Road 9007648935
This standpipe is provided by the Shire of Mukinbudin as a service to Residents.
Please ensure details of water taken are emailed to the Shire and include the following details:
x Your Name and Address x Date Water Taken x Amount of water taken (in Kilolitres) x Location of standpipe – Arnold Road 9007648935
Email these details to [email protected]. Invoices will be raised monthly and you will be charged $3.50 per Kilolitre for water taken with a minimum invoice amount of $10.00 per use (if less than $10.00 worth of water is taken) to cover administration costs associated with the Management of these facilities.
This is an Honour System and failure to accurately record the taking of water may result in the removal of this facility.
Your anticipated cooperation is appreciated.
CHIEF EXECUTIVE OFFICER
Strategic & Social Implications Nil
Consultation Mrs Wendy Mathews – Specialist Customer & Stakeholder Various Council Members – Previous briefing session
Statutory Environment Nil
Policy Implications Nil
Financial Implications In previous years water from Public Standpipes has cost approximately $20,000 (twenty thousand dollars) and with previous card swipe system being utilised approximately $7,000 (seven thousand)
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 102
dollars has been recovered, considering that only half the public Standpipes utilised the previous card swipe system.
The new proposal is an honesty system for all public standpipes throughout the Shire and it is hoped that users of this facility provide accurate details to the Shire to allow for water costs to be recovered by the consumer.
At this stage the Water service charge associated with each standpipe remains to be accurately provided by the Water Corporation and this isn’t expected to be known until later in the year. Until such time as this is known it is recommended that Council make an allowance of $12,000 (twelve thousand dollars) for costs associated with the service delivery charge which varies from $265.41 for a 25mm delivery to $6,635.71 for a 100mm delivery.
OFFICER RECOMMENDATION / COUNCIL DECISION Council Decision Number – 10 08 18
Moved: Cr Junk Seconded: Cr Paterson
That Council charge a non-refundable amount of $200.00 (two hundred dollars) per standpipe key for those wanting to access the public standpipes throughout the Shire of Mukinbudin (all standpipes deemed public).
That Council set a fee of $3.50 (three dollars and fifty cents) per Kilolitre (GST free) and a minimum delivery charge of $10.00 (ten dollars) per use to cover service delivery and administrative costs associated with the standpipe service.
That Council staff budget accordingly for costs associated with the supply of water to the Mukinbudin community and continue to provide a public standpipe service facility in 2018/2019 to be reviewed in June 2019 and a decision made whether to continue the service based on the success of the honesty system during the 2018/2019 financial year.
Carried: 7 / 1 Cr Nicoletti against
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 103
7.3.6 Proposed Schedule of Fees & Charges 2018/19 Location: Mukinbudin File Ref: ADM 016 Applicant: Dirk Sellenger – Chief Executive Officer Date: 9th August 2018 Disclosure of Interest: Nil Dirk Sellenger – Chief Executive Officer Responsible Officer Ed Nind – Acting Manager of Finance Author: Jenny Heaney - Senior Finance Officer Voting Requirements: Absolute Majority Documents Attached: Proposed Fees & Charges 2018/19 Documents Tabled: Nil
Summary To present Council with the proposed Fees & Charges for 2018/19 for approval.
Background Information The 2018/19 Schedule of Fees and Charges have been reviewed and prepared by the Administration to include, but not limited to, the following changes:
x A general increase in 2% across the fees and charges to account for CPI x All housing rents reviewed to adhere to what perceived to be market value x Update of Statutory Health & Building Fees & Charges x Swimming Pool Admissions, Events Kit Hire charges, District Club accounting service charges have stayed the same. x Increase to Caravan Park accommodation fees, removal of wifi charges and the 1 night free discount when a week is booked. x Review and Update of Plant and Material Charges. x Update of Standpipe water usage charges from $2.00 to $3.50 per kL x Fair increase in hire fee of Marquee
Officer Comment Each year Council is required to review the Annual fees and charges which are incorporated into the Annual Budget Document. Fees and Charges for a small Wheatbelt Shire such as Mukinbudin represent a very small portion of income on a percentage basis of the total annual income. In a lot of cases, budgeted income amounts for 2018/19 have remained the same as 2017/18, meaning any increases in additional revenue will have a minimal impact.
Strategic & Social Implications It is essential that all aspects are considered when Council sets the fees and charges. These include the demographic of the community, the ability to pay and the level and standard of service we as a Shire are able to provide to our community.
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 104
Consultation Neighbouring Shire CEO’s Ed Nind – Manager of Finance Jenny Heaney – Senior Finance Officer
Statutory Environment Local Government Act 1995, Local Government (Financial Management) Regulations 1996
Policy Implications Nil
Financial Implications Levels of income from Fees and Charges to be raised.
Cr O’Neil left the meeting at 3.38pm and returned at 3.40pm
OFFICER RECOMMENDATION / COUNCIL DECISION Council Decision Number – 11 08 18
Moved: Cr Junk Seconded: Cr Nicoletti
That Council formally adopts the proposed Schedule of Fees and Charges for 2018/19, as presented and incorporate this document with the 2018/19 Budget as required.
Carried: 8 / 0
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 105 Schedule of Fees & Charges 2018/19
GST RATE 2018/19 SERVICE 2017/18 VARIENCE NET TAX TOTAL TOTAL Administration Photocopying - Black & White Single Sided A4 10% $ 1.91 $ 0.19 $ 2.10 $ 2.00 $ 0.10 Double Sided A4 10% $ 2.00 $ 0.20 $ 2.20 $ 2.00 $ 0.20 Single Sided A3 10% $ 2.00 $ 0.20 $ 2.20 $ 2.00 $ 0.20 Double Sided A3 10% $ 2.09 $ 0.21 $ 2.30 $ 2.00 $ 0.30 Bulk A4 >150 copies 10% $ 0.50 $ 0.05 $ 0.55 $ 0.50 $ 0.05 Bulk A3 > 150 copies 10% $ 0.68 $ 0.07 $ 0.75 $ 0.70 $ 0.05 Photocopying - Colour Single Sided A4 10% $ 2.00 $ 0.20 $ 2.20 $ 2.00 $ 0.20 Double Sided A4 10% $ 2.73 $ 0.27 $ 3.00 $ 3.00 -$ Single Sided A3 10% $ 2.73 $ 0.27 $ 3.00 $ 2.50 $ 0.50 Double Sided A3 10% $ 3.18 $ 0.32 $ 3.50 $ 3.50 -$
Binding (inc. plastic cover) 10% $ 5.45 $ 0.55 $ 6.00 $ 5.50 $ 0.50 Agenda Fee - Printed and Bound 10% $ 31.82 $ 3.18 $ 35.00 $ 30.00 $ 5.00 District Club Accounting services 10% $ 2,000.00 $ 200.00 $ 2,200.00 $ 2,200.00 -$ Map Sales 10% $ 14.09 $ 1.41 $ 15.50 $ 15.00 $ 0.50 Electoral Rolls 10% $ 25.45 $ 2.55 $ 28.00 $ 27.50 $ 0.50 Rates Enquiry (order & requisitions) 10% $ 59.09 $ 5.91 $ 65.00 $ 65.00 -$ Rates Instalment Fee - per instalment notice after the first instalment $ 13.64 $ 1.36 $ 15.00 $ 15.00 -$ Interest on Instalment Plan $ 0.06 $ 0.06 -$ Interest on Unpaid Rates $ 0.11 $ 0.11 -$ Mukinbudin Number Plates (DOT set fee) 10% $ 181.82 $ 18.18 $ 200.00 $ 200.00 -$ Mukinbudin Number Plates (retained by Shire) 10% $ 45.45 $ 4.55 $ 50.00 $ 50.00 -$ RAMS Number Plates (DOT set Fee) 10% $ 181.82 $ 18.18 $ 200.00 $ 200.00 -$ RAMS Number Plates (Payable to the footy club) 10% $ 45.45 $ 4.55 $ 50.00 $ 50.00 -$ Key Bonds Placed into Trust $ 50.00 $ 50.00 -$ PA System Hire - per day (old) 10% $ 31.82 $ 3.18 $ 35.00 $ 33.00 $ 2.00 PA System Hire - per day (new) 10% $ 59.09 $ 5.91 $ 65.00 $ 60.00 $ 5.00
Shire Chambers Hire - per day (State and Federal Elections) 10% $ 318.18 $ 31.82 $ 350.00 $ 330.00 $ 20.00 Electronic scanning & email (per scan/email) 10% $ 2.73 $ 0.27 $ 3.00 $ 2.50 $ 0.50 Law, Order & Safety Dog Control (Set by Dog Act and Regs) Unsterilised Dog or bitch (1 year) $ 50.00 $ - $ 50.00 $ 50.00 -$ Unsterilised Dogs owned by pensioners (1 year) $ 25.00 1/2 of fee payable $ 25.00 $ 25.00 -$ Unsterilised Dog or bitch (3 years) $ 120.00 $ - $ 120.00 $ 120.00 -$ Unsterilised Dog or bitch owned by pensioners (3 years) $ 60.00 1/2 of fee payable $ 60.00 $ 60.00 -$ Unsterilised Dog or bitch (Lifetime) $ 250.00 $ - $ 250.00 $ 250.00 -$ Unsterilised Dog or bitch owned by a pensioner (Lifetime) $ 125.00 1/2 of fee payable $ 125.00 $ 125.00 -$ Sterilised Dog or bitch (1 year) $ 20.00 $ - $ 20.00 $ 20.00 -$ Sterilised Dog or bitch owned by pensioners (1 year) $ 10.00 1/2 of fee payable $ 10.00 $ 10.00 -$ Sterilised Dog or bitch (3 years) $ 42.50 $ - $ 42.50 $ 42.50 -$ Sterilised Dog or bitch owned by pensioners (3 years) $ 21.25 1/2 of fee payable $ 21.25 $ 21.25 -$ Sterilised Dog or bitch (Lifetime) $ 100.00 $ - $ 100.00 $ 100.00 -$ Sterilised Dog or bitch owned by a pensioner (Lifetime) $ 50.00 1/2 of fee payable $ 50.00 $ 50.00 -$ Rego Dog kept in approved kennel establishment $ 200.00 per establishment $ 200.00 $ 200.00 -$ Dogs used for droving or tending stock Dog Act 1976 Clause 15 (5) 1/4 of fee otherwise payable Registration after 31 May in any year for that registration year 50% of fee otherwise payable -$ Surrender of a Dog 10% $ 40.00 $ 4.00 $ 45.00 $ 44.00 $ 1.00 Impound Fee 10% $ 48.18 $ 4.82 $ 55.00 $ 53.00 $ 2.00 Release Fee 10% $ 29.10 $ 2.90 $ 35.00 $ 32.00 $ 3.00 Sustenance Fee (per day) 10% $ 10.00 $ 1.00 $ 15.00 $ 11.00 $ 4.00 Hire of Cat Trap (per day) 10% $ 2.00 $ 0.20 $ 5.00 $ 2.20 $ 2.80 Hire of Cat Trap (Deposit) $ 50.00 $ - $ 50.00 $ 50.00 -$ Fines as per regulations same Cat Control (Set by Cat Act) Registration of Cat (1 Year) $ 20.00 $ - $ 20.00 $ 20.00 -$ Registration of Cat owned by pensioner (1 Year) Regisration of Cat (3 Years) $ 42.50 $ - $ 42.50 $ 42.50 -$ Regisration of Cat owned by pensioner (3 Years) $ 21.25 $ - $ 21.25 $ 21.25 -$ Registration of Cat (Lifetime) $ 100.00 $ - $ 100.00 $ 100.00 -$ Registration of Cat owned by pensioner (Lifetime) $ 50.00 $ - $ 50.00 $ 50.00 -$ Registration after 31 May in any year for that registration year 50% of fee otherwise payable -$ Annual application for approval or renewal of approval to breed cats (per cat) $ 100.00 $ - $ 100.00 $ 100.00 -$ Fines as per regulations same
Housing Staff & Community Housing Per week Per week 5 Cruickshank Rd Staff Housing $ 180.00 $ 180.00 $ 180.00 -$ 11 Cruickshank Rd Community Housing $ 290.00 $ 290.00 $ 290.00 -$ 15 Cruickshank Road Staff Housing $ 260.00 $ 260.00 N/A N/A 25 Cruickshank Rd Staff Housing $ 170.00 $ 170.00 $ 100.00 $ 70.00 1 Salmon Gum Alley Community Housing $ 260.00 $ 260.00 $ 260.00 -$ 4 Salmon Gum Alley Staff Housing $ 170.00 $ 170.00 N/A N/A 12 Salmon Gum Alley Community Housing $ 375.00 $ 375.00 $ 375.00 -$ 8 Lansdell St Staff Housing $ 170.00 $ 170.00 $ 90.00 $ 80.00 8 Lansdell St Furnished and Rented to FIRM until 31/12/2018 $ 770.00 $ 770.00 $ 770.00 -$ 25A Calder St Staff Housing $ 130.00 $ 130.00 $ 130.00 -$ 25B Calder St Community Housing $ 130.00 $ 130.00 $ 130.00 -$ * Please note fees listed for rent are for market value. Staff members get a 50% subsidy on rent unless otherwise stated in contract
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 GST RATE 2018/19 SERVICE 2017/18 106VARIENCE NET TAX TOTAL TOTAL
Aged Units Per week Per week Units 1 & 2 Maddock St (2 bed) $ 110.00 $ 110.00 $ 70.00 $ 40.00 Unit 3 Maddock St (1 Bed) $ 110.00 $ 110.00 $ 70.00 $ 40.00 Unit 4 Maddock St (1 Bed) $ 110.00 $ 110.00 $ 70.00 $ 40.00 Unit 5 Maddock St (1 Bed) $ 100.00 $ 100.00 $ 70.00 $ 30.00 Unit 6 Maddock St (1 Bed) $ 100.00 $ 100.00 $ 70.00 $ 30.00 Unit 7 Maddock St (1 Bed) $ 100.00 $ 100.00 $ 70.00 $ 30.00 Unit 8 Maddock St (1 Bed) $ 100.00 $ 100.00 $ 70.00 $ 30.00 Unit 9 Maddock St (2 bed) $ 120.00 $ 120.00 $ 70.00 $ 50.00 Unit 10 Ferguson St (2 Bed) $ 120.00 $ 120.00 $ 70.00 $ 50.00 Shire Independent Living Units Unit 11 Ferguson St (2 Bed) $ 100.00 $ 155.00 $ 100.00 $ 55.00 Unit 12 Maddock St (2 Bed) $ 100.00 $ 155.00 $ 100.00 $ 55.00 JV Units Per week Per week Unit 1/42 Cruickshank Rd (1 Bed) $ 120.00 $ 120.00 $ 90.00 $ 30.00 Unit 2/42 Cruickshank Rd (1 Bed) $ 120.00 $ 120.00 $ 90.00 $ 30.00 Unit 3/42 Cruickshank Rd (2 Bed) Staff Housing $ 90.00 $ 140.00 $ 90.00 $ 50.00 Unit 4/42 Cruickshank Rd (2 Bed) Staff Housing $ 90.00 $ 140.00 $ 90.00 $ 50.00 JV Family Houses -$ 12 White St $ 160.00 $ 160.00 $ 85.00 $ 75.00 6 Lansdell St (Low Income) Staff Housing $ 90.00 $ 150.00 $ 90.00 $ 60.00 * Please note fees listed for rent are for market value. Actual rent for aged units and joint venture housing are assessed on income as per the joint venture housing agreement Other Caravan Park Long term Rental Ventris per week 10% $ 54.55 $ 5.45 $ 60.00 $ 60.00 -$ Community Amenities Sanitation Charges Domestic Avon Refuse Collection (year) Weekly collection $ 165.00 $ - $ 165.00 $ 165.00 -$ Domestic Avon Recycling Collection (year) F/N collection $ 140.00 $ - $ 140.00 $ 140.00 -$ Commercial Avon Refuse Collection (year) Weekly collection $ 165.00 $ - $ 165.00 $ 165.00 -$ Commercial Avon Recycling Collection (year) F/N collection $ 130.00 $ - $ 140.00 $ 140.00 -$ NB: No Pensioner discounts -$
McGregor Road Landfill Site waste disposal charges
(i) Domestic Waste from the Shire of Mukinbudin Residents Cars, Utilities, Vans and Trailers (not exceeding 2.4m x 1.2m x 1.0 m) Tip pass must be produced by any person entitled to the pass 10% Nil Nil Nil Nil No Charge (Maximum 10 disposals per year plus unlimited clean green waste disposals) No Pass-Pay As Indicated Below
(ii) Domestic Waste from Outside of the Shire of Mukinbudin or Volumes of Domestic Waste Exceeding 2.4m x 1.2m 1.0m $55.00 per m 3 $28.00 Min Charge 10% $ 50.00 $ 5.00 $ 55.00 $ 55.00 -$
(iii) Commercial industrial Waste $55.00 per m 3 $28.00 Min Charge 10% $ 50.00 $ 5.00 $ 55.00 $ 55.00 -$
(iv) Environmental Protection Landfill Levy (Mandatory fee applies to all waste received from the metropolitan areas unless exempted under the Environmental Protection Amendment Regulations 2006) 10% Levy = (Weight X 92%) X $28 per tonne ($30.80 inc GST) New Fee effective 01 January 2015 #Fees are set under the Environmental Protection Regulations 1987 10% Levy = (Weight X 92%) X $55 per tonne ($60.50 inc GST) (v) Unadulterated Building Rubble (includes brick, concrete, rock, soil, greenwaste) (At the discrestion ofthe gate house attendant) 10% $26.00 per m3 $16.00 Min Charge (vi) Unadulterated Building Rubble (includes brick, concrete, rock, soil, greenwaste) (Subject to weighbridge certificate being provided) 10% $29.00 per tonne (vii) Asbestos (includes digging hole and burial, rounded up to full m3 ) 10% $55.00 per m3
(viii) Disposal of Animals 10% -Small (cat or dog) 10% $ 7.27 $ 0.73 $ 8.00 $ 8.00 -$ -Medium (pig, sheep, alpaca, calf, foal, ostrich, emu) 10% $ 13.64 $ 1.36 $ 15.00 $ 15.00 -$ -Large (cow or horse) 10% $ 22.73 $ 2.27 $ 25.00 $ 25.00 -$ (ix) Disposal of Car Bodies 10% No Charge No Charge No Charge No Charge (xi) Waste Oil 10% -$ -Motor Oil >30 Litres Per Litre 10% $ 0.23 $ 0.02 $ 0.25 $ 0.25 -$
(xii) Special Burials (including fiber glass insulation, abbatior, clinical and any other waste) $30.00 Min Charge per m3 10% $ 50.00 $ 5.00 $ 55.00 $ 55.00 -$
(xiii) Commercial/Industrial Waste (Subject to weighbridge certificate being provided) Per Tonne $28.00 Min Charge 10% $ 50.00 $ 5.00 $ 55.00 $ 55.00 -$ (xiv) Commercial Recycling Drop-Off per m3 $16.00 min charge 10% $ 54.55 $ 5.45 $ 60.00 $ 60.00 -$
Health/ Building / Town Planning Smoke alrms Part 8 Div 3 Reg 61 (3)(b) maximum $ 179.40 $ 179.40 -$ Planning, BRB and Health Fees effective 1 July 2014
Building Construction Industry Training Levy 0.2% x value of work OVER the value of $20,000
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 GST RATE 2018/19 SERVICE 2017/18 107VARIENCE NET TAX TOTAL TOTAL
Building Fees - Building Regulations 2012 (i) Residential Class 1 & 10 0.19% x value of work (incl GST) minimum $97.70 $ 97.70 -$ 97.70 (ii) Non Residential Class 10 farm storage shed 0.19% x value of work (incl GST) minimum $97.70 $ 97.70 -$ 97.70 (iii) Commercial Class 2 & 9 0.09% x value of work (incl GST) minimum $97.70 $ 97.70 -$ 97.70 (iv) Application to extend duration of building permit $97.70 $ 97.70 -$ (v) Amended Plans - Minor $97.70 $ 97.70 -$ Building Services Levy (BSL) - value < $45,000 $61.65 $ 61.65 -$ Building Services Levy (BSL) - value > $45,000 0.137% x Value of work Building Construction Industry Training Levy 0.2% x value of work OVER the value of $20,000
Building Permit Application Uncertified (i) Residential Class 1 & 10 (sheds, pools, mast and the like) 0.32% x value of work (inc GST) minimum $97.70 $ 97.70 $ 1.70 (ii) Non Residential Class 10 farm storage shed 0.32% x value of work (inc GST) minimum $97.70 $ 97.70 $ 1.70 (iii) Application to extend duration of building permit $ 97.70 $ 97.70 -$ (iv) Amended Plans - Minor $ 97.70 $ 97.70 -$ Building Services Levy (BSL) - Value < $45,000 $ 61.65 $ 61.65 -$ Building Services Levy (BSL) - Value > $45,000 0.137% x Value of work
Demolition Permit Application C (i) Class 1 & 10 $97.70 per building > 40m2 $ 97.70 $ 1.70 (ii) Class 2 & 9 $97.70 per storey $ 97.70 $ 1.70 (iii) Application to extend duration of demolition permit $ 97.70 $ 97.70 -$ Building Services Levy (BSL) - value < $45,000 $ 61.65 $ 61.65 -$ Building Services Levy (BSL) - value > $45,000 0.137% x Value of work Building Approval Certificate Application (i) Unathorised building work 0.38% x value of work minimum of $97.70 (ii) No unathorised building work $ 97.70 $ 97.70 -$ $10.60 for $10.80 for each strata unit but not less than $107.70 each, but not less than (iii) Strata Scheme Registration, Plan of subdivision Class 1 & 10 $105.80 (iv) Extension of time permit is valid $ 97.70 $ 97.70 -$ Building Services Levy (BSL) (v) Approved building work section 47, 49, 50, 52 <$45,000 $ 61.65 $ 61.65 -$ (vi) Approved building work section 47, 49, 50, 52 >$45,000 $ 61.65 $ 61.65 -$ (vii) Unathorised building work section 51 ,$45,000 $ 123.30 $ 123.30 -$ 0.274% of value 0.274% of value work (viii) Unathorised building work section 51 >$45,000 work Applications for occupancy permits, building approval certificates 1 Application for an occupancy permit for a completed building $ 97.70 $ 97.70 -$ 2 Application for a temporary occupancy permit for an incomplete building $ 97.70 $ 97.70 -$ 3 Application for modification of an occupancy permit for additional use of a building on a temporary basis $ 97.70 $ 97.70 -$ 4 Application for a replacement occupancy permit for a permanent change of the building's use, classification $ 97.70 $ 97.70 -$ 5 Application for an occupancy permit of building approval $10.60 for $10.80 for each strata unit but not less than $107.70 each, but not less than certificate for registration of strata scheme, plan of re-subdivision $105.80 6 Application for an occupancy permit for a building in respect of 0.18% but not 0.18% but not less than $97.70 which unathorised work as been done less than $96 Estimated value including GST 7 Application for a building approval certificate for a building 0.18% but not 0.38% but not less than $97.70 in respect of which unathorised work has been done less than $96 Estimated value including GST 8 Application to replace an occupancy for an existing building $ 97.70 $ 97.70 -$ Planning and Health Fees effective 1 July 2014 Division 3 - Other Applications 1. Application as defined in regulation 31 (for each building standard in respect of which a declaration is sought) $ 2,160.15 $ 2,160.15 -$ Other fees and charges $120 plus $0.91 per kilometre staff time travelled $120 plus $0.91 Building inspection service fees per hour per km travel NB: Whole of Mukinbudin district exempt from requirements for permit for Class 10 building or incidental structure. However building permits required for other than class 10 or incidental structures. Sewerage Health Act 1911; Health (Treatment of Sewerage and Disposal of Effluent and liquid Waste) Regulations 1979 (Regs 4 & 4A)
Local Government Application Fee (paid to local government) $ 118.00 $ - $ 118.00 $ 118.00 -$
AND (when EDPH approval is required)
Health Department of WA Application Fee (a) With a Local Government Report $ 35.00 $ - $ 56.00 $ 56.00 -$ (b) Without a Local Government Report $ 118.00 $ - $ 110.00 $ 118.00 -$ 8.00
Local Government Report Fee (set by local governement) $ 118.00 $ - $ 118.00 $ 118.00 -$ Fee for the Grant of a Permit to Use an Apparatus (when application is approved) $ 118.00 $ - $ 118.00 $ 118.00 -$ (including all inspections)
Swimming Pool Inspection - 53(2) of the Building Regulations 2012 4 yearly pool fence inspection $ 55.00 $ - $ 57.45 $ 57.45 -$
Planning Fees - Planning and Development Regulations 2009 Due to the range and type of planning fees all applications need to be presented to the Shire office on a case by case basis to determine fees payable. The Planning fees are set out in the Western Australian Planning Commission Planning Bulletin. Presently Planning Bulletin No 93/2013 effective 1 July 2013 BSL changes gazetted 1 July 2015
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 GST RATE 2018/19 SERVICE 2017/18 108VARIENCE NET TAX TOTAL TOTAL
Cemetery Fees Burial Adult 10% $ 927.27 $ 92.73 $ 1,020.00 $ 1,000.00 $ 20.00 Child 10% $ 563.64 $ 56.36 $ 620.00 $ 600.00 $ 20.00 Infant 10% $ 563.64 $ 56.36 $ 620.00 $ 600.00 $ 20.00 Burial (2nd Interment) Adult 10% $ 927.27 $ 92.73 $ 1,020.00 $ 1,000.00 $ 20.00 Child 10% $ 563.64 $ 56.36 $ 620.00 $ 600.00 $ 20.00 Infant 10% $ 563.64 $ 56.36 $ 620.00 $ 600.00 $ 20.00 Niche Wall Insertion Single 10% $ 140.91 $ 14.09 $ 155.00 $ 150.00 $ 5.00 Double 10% $ 168.18 $ 16.82 $ 185.00 $ 180.00 $ 5.00 Monument Fee 10% $ 29.09 $ 2.91 $ 32.00 $ 30.00 $ 2.00 Plot Reserve Fee/Niche Wall Reserve Fee non refundable/deductible 10% $ 45.45 $ 4.55 $ 50.00 $ 50.00 -$ Funerals held on a Saturday, Sunday or Public Holiday will be subject to a cost recovery charge. Permission for Exhumation $ 168.18 $ 16.82 $ 185.00 $ 180.00 $ 5.00 Re-opening of grave for exhumation $ 454.55 $ 45.45 $ 500.00 $ 450.00 $ 50.00 Re-internment in grave after exhumation $ 927.27 $ 92.73 $ 1,020.00 $ 1,000.00 $ 20.00
Swimming Pool Entrance Fees Daily Admittance Adult 10% $ 3.64 $ 0.36 $ 4.00 $ 4.00 -$ Daily Admittance Child 10% $ 2.27 $ 0.23 $ 2.50 $ 2.50 -$ Daily Admittance Pensioner/Senior (must provide eligible Pensioner or Seniors card) 10% $ 1.82 $ 0.18 $ 2.00 $ 2.00 Family Season Ticket - Includes a Maximum of two adults, in addition to any children under 16 yrs of age 10% $ 136.36 $ 13.64 $ 150.00 $ 150.00 -$ Adult Season Ticket 10% $ 60.00 $ 6.00 $ 66.00 $ 66.00 -$ Child Season Ticket (under 16 years of age) 10% $ 40.91 $ 4.09 $ 45.00 $ 45.00 -$ Pensioner/Senior Season Ticket (must provide eligible Pensioner or Seniors card) 10% $ 20.00 $ 2.00 $ 22.00 $ 22.00 -$ Spectators- Non Swimmers 10% $ 1.82 $ 0.18 $ 2.00 $ 2.00 -$ After 31 December 1/2 Season ticket available at 50% of Season Cost History Books On The Line (Currently out of Stock reprint required) 10% $ - $ - N/A N/A
Recreation & Culture Annual Recreation Ground Fees Football Club 10% $ 1,981.82 $ 198.18 $ 2,180.00 $ 2,110.00 $ 70.00 Bowling Club 10% $ 1,981.82 $ 198.18 $ 2,180.00 $ 2,110.00 $ 70.00 Senior Cricket Club If season commences 10% $ 500.00 $ 50.00 $ 550.00 $ 550.00 -$ Junior Cricket Club No Charge -$ Basketball Club 10% $ 1,000.00 $ 100.00 $ 1,100.00 $ 1,060.00 $ 40.00 Netball Club 10% $ 500.00 $ 50.00 $ 550.00 $ 530.00 $ 20.00 Tennis Club (Combined) 10% $ 609.09 $ 60.91 $ 670.00 $ 650.00 $ 20.00 Hockey Club 10% $ 509.09 $ 50.91 $ 560.00 $ 546.00 $ 14.00 Indoor Cricket Club If season commences 10% $ 790.91 $ 79.09 $ 870.00 $ 870.00 -$ Badminton Club If season commences 10% $ 490.91 $ 49.09 $ 540.00 $ 540.00 -$ Squash 10% No Charge Summer Hockey Club 10% No Charge N/C Squash Courts - Season ticket (yearly) 10% $ 54.55 $ 5.45 $ 60.00 $ 58.00 $ 2.00 - Season ticket (6 months) 10% $ 31.82 $ 3.18 $ 35.00 $ 30.00 $ 5.00 - Player per session 10% $ 5.45 $ 0.55 $ 6.00 $ 6.00 -$ Sporting Complex Hire NB: All functions with alcohol - $500 Bond applies Non-Shire based business/corporation/government - Day 10% $ 259.09 $ 25.91 $ 285.00 $ 280.00 $ 5.00 As Above per hour 10% $ 36.36 $ 3.64 $ 40.00 $ 37.00 $ 3.00 Shire based business/corporation - Day 10% $ 159.09 $ 15.91 $ 175.00 $ 170.00 $ 5.00 As Above per hour 10% $ 22.73 $ 2.27 $ 25.00 $ 24.00 $ 1.00 Community Group/Private - Day 10% $ 122.73 $ 12.27 $ 135.00 $ 130.00 $ 5.00 As above per hour 10% $ 22.73 $ 2.27 $ 25.00 $ 21.00 $ 4.00 Tennis/Basketball Courts - per hour 10% $ 11.36 $ 1.14 $ 12.50 $ 12.00 $ 0.50 Funeral/Memorial/Church/Services-wakes currenlty being waived Memorial Hall Non-Shire based business/corporation/government - Day 10% $ 259.09 $ 25.91 $ 285.00 $ 280.00 $ 5.00 As Above per hour 10% $ 36.36 $ 3.64 $ 40.00 $ 37.00 $ 3.00 Shire based business/corporation - Day 10% $ 159.09 $ 15.91 $ 175.00 $ 170.00 $ 5.00 As Above per hour 10% $ 22.73 $ 2.27 $ 25.00 $ 24.00 $ 1.00 Community Group/Private - Day 10% $ 122.73 $ 12.27 $ 135.00 $ 130.00 $ 5.00 As above per hour 10% $ 22.73 $ 2.27 $ 25.00 $ 21.00 $ 4.00 NB: All functions with alcohol - $500 Bond applies -$ Mukinbudin High School no charge for annual school production No Charge Funeral/Memorial/Church/Services-wakes currenlty being waived Cutlery (unlimited quantity) 10% $ 18.18 $ 1.82 $ 20.00 $ 20.00 -$ Crockery (unlimited quantity) 10% $ 18.18 $ 1.82 $ 20.00 $ 20.00 -$ Trestles (each) 10% $ 9.09 $ 0.91 $ 10.00 $ 10.00 -$ Chairs (each) 10% $ 0.91 $ 0.09 $ 1.00 $ 1.00 -$ Gymnasium One Year Membership - Single 10% $ 122.73 $ 12.27 $ 135.00 $ 130.00 $ 5.00 One Year Membership - Couple 10% $ 168.18 $ 16.82 $ 185.00 $ 180.00 $ 5.00 1/2 Year Membership - Single 10% $ 72.73 $ 7.27 $ 80.00 $ 75.00 $ 5.00 1/2 Year Membership - Couple 10% $ 100.00 $ 10.00 $ 110.00 $ 105.00 $ 5.00 Pensioner Discount 50% of normal Fee 10% 1/2 of normal fee Weekly Membership 10% $ 14.55 $ 1.45 $ 16.00 $ 15.50 $ 0.50 Sporting Clubs Sessions 10% $ 10.91 $ 1.09 $ 12.00 $ 11.00 $ 1.00 Gym Card Bond 10% $ 18.18 $ 1.82 $ 20.00 $ 20.00 -$
Tai Chi Classes Fee per Class (per person) 10% $ 4.55 $ 0.45 $ 5.00 $ 5.00 Marquee (plus $500 bond) 10m x 15m per function hire 10% $ 1,363.64 $ 136.36 $ 1,500.00 $ 1,200.00 $ 300.00 *Labour for erecting will be charged at the Labour Hire rate plus oncosts
CRC - Lease (Annually) 10% $ 3,309.09 $ 330.91 $ 3,640.00 $ 3,640.00 -$ Sandalwood Arts - Lease (Annually) 10% $ 472.73 $ 47.27 $ 520.00 $ 520.00 -$
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 GST RATE 2018/19 SERVICE 2017/18 109VARIENCE NET TAX TOTAL TOTAL
Events Kit Community Group / Mukinbudin Resident Hire Fees per item Item Number Available Marquee - 4m x 4m includes frame, roof, 3 side walls, ropes, pegs, sandbags and carry bags 4 10% $ 45.45 $ 4.55 $ 50.00 $ 50.00 -$ *Tables - rectangle foldaway 1800 x 760 10 10% $ 4.55 $ 0.45 $ 5.00 $ 5.00 -$ Tables - round foldaway 1800 round 10 10% $ 6.36 $ 0.64 $ 7.00 $ 7.00 -$ *Table trolleys 2 10% $ 4.55 $ 0.45 $ 5.00 $ 5.00 -$ Patio heaters incl. gas bottle 6 10% $ 40.00 $ 4.00 $ 44.00 $ 44.00 -$ Festoon lighting 10m 3 10% $ 9.09 $ 0.91 $ 10.00 $ 10.00 -$ Festoon lighting 20m 2 10% $ 13.64 $ 1.36 $ 15.00 $ 15.00 -$ Fairy lights 25m 4 10% $ 4.55 $ 0.45 $ 5.00 $ 5.00 -$
Outdoor chairs - black, plastic, stackable 50 10% $ 1.82 $ 0.18 $ 2.00 $ 2.00 -$ Event fabric - muslin 5 rolls 10% $ 9.09 $ 0.91 $ 10.00 $ 10.00 -$ Event fabric - hessian 30m 4 rolls 10% $ 9.09 $ 0.91 $ 10.00 $ 10.00 -$ *Salad bowls - white 5 10% $ 0.91 $ 0.09 $ 1.00 $ 1.00 -$ *Various size stainless steel salad bowls 4 10% $ 0.91 $ 0.09 $ 1.00 $ 1.00 -$ *Serving Platters - blue 3 10% $ 0.91 $ 0.09 $ 1.00 $ 1.00 -$ *Serving platters - white rectangular 8 10% $ 0.91 $ 0.09 $ 1.00 $ 1.00 -$ *Serving platter - square 4 10% $ 0.45 $ 0.05 $ 0.50 $ 0.50 -$ *Round divided sauce dish 10 10% $ 0.45 $ 0.05 $ 0.50 $ 0.50 -$ *Round condiment dish 10 10% $ 0.45 $ 0.05 $ 0.50 $ 0.50 -$ *Cheese knife 10 10% $ 0.45 $ 0.05 $ 0.50 $ 0.50 -$ *Cheese board 10 10% $ 0.91 $ 0.09 $ 1.00 $ 1.00 -$ *Salad servers 10 10% $ 0.45 $ 0.05 $ 0.50 $ 0.50 -$ *Aprons 10 10% $ 0.45 $ 0.05 $ 0.50 $ 0.50 -$ Queue Barrier Bollards - 2m extension belt 12 10% $ 4.55 $ 0.45 $ 5.00 $ 5.00 -$ Heavy Duty Power Board 2 10% $ 0.91 $ 0.09 $ 1.00 $ 1.00 -$ Extension Leads 3 10% $ 1.82 $ 0.18 $ 2.00 $ 2.00 -$ Small Outdoor Tables 10 10% $ 4.55 $ 0.45 $ 5.00 $ 5.00 -$ Water cooler 1 10% $ 4.55 $ 0.45 $ 5.00 $ 5.00 -$ Esky - 120 litre 1 10% $ 4.55 $ 0.45 $ 5.00 $ 5.00 -$ *These items are stored at the Sporting Complex and are available for free use when the Complex is hired. $200 bond payable on hire of any item or at discretion of CEO Events Kit Business / Non-Resident Hire Fees per item Item Number Available Marquee - 4m x 4m includes frame, roof, 3 side walls, ropes, pegs, sandbags and carry bags 4 10% $ 181.82 $ 18.18 $ 200.00 $ 200.00 -$ *Tables - rectangle foldaway 1800 x 760 10 10% $ 10.91 $ 1.09 $ 12.00 $ 12.00 -$ Tables - round foldaway 1800 round 10 10% $ 16.82 $ 1.68 $ 18.50 $ 18.50 -$ *Table trolleys 2 10% $ 18.18 $ 1.82 $ 20.00 $ 20.00 -$ Patio heaters incl. gas bottle 6 10% $ 63.64 $ 6.36 $ 70.00 $ 70.00 -$ Festoon lighting 10m 3 10% $ 36.36 $ 3.64 $ 40.00 $ 40.00 -$ Festoon lighting 20m 2 10% $ 45.45 $ 4.55 $ 50.00 $ 50.00 -$ Fairy lights 25m 4 10% $ 18.18 $ 1.82 $ 20.00 $ 20.00 -$ Outdoor chairs - white/black, plastic, stackable 50 10% $ 6.82 $ 0.68 $ 7.50 $ 7.50 -$ Event fabric - muslin 5 rolls 10% $ 27.27 $ 2.73 $ 30.00 $ 30.00 -$ Event fabric - hessian 30m 4 rolls 10% $ 36.36 $ 3.64 $ 40.00 $ 40.00 -$ *Salad bowls - white 5 $ 2.73 $ 0.27 $ 3.00 $ 3.00 -$ *Various size stainless steel salad bowls 4 $ 2.73 $ 0.27 $ 3.00 $ 3.00 -$ *Serving Platters - blue 3 $ 3.64 $ 0.36 $ 4.00 $ 4.00 -$ *Serving platters - white rectangular 8 $ 1.82 $ 0.18 $ 2.00 $ 2.00 -$ *Serving platter - square 4 $ 0.91 $ 0.09 $ 1.00 $ 1.00 -$ *Round divided sauce dish 10 $ 0.45 $ 0.05 $ 0.50 $ 0.50 -$ *Round condiment dish 10 $ 0.45 $ 0.05 $ 0.50 $ 0.50 -$ *Cheese knife 10 $ 0.45 $ 0.05 $ 0.50 $ 0.50 -$ *Cheese board 10 $ 1.82 $ 0.18 $ 2.00 $ 2.00 -$ *Salad servers 10 $ 1.82 $ 0.18 $ 2.00 $ 2.00 -$ *Aprons 10 $ 1.82 $ 0.18 $ 2.00 $ 2.00 -$ Queue Barrier Bollards - 2m extension belt 12 10% $ 18.18 $ 1.82 $ 20.00 $ 20.00 -$ Heavy Duty Power Board 2 10% $ 4.55 $ 0.45 $ 5.00 $ 5.00 -$ Extension Leads 3 10% $ 6.36 $ 0.64 $ 7.00 $ 7.00 -$ Small Outdoor Tables 10 10% $ 11.36 $ 1.14 $ 12.50 $ 12.50 -$ Water cooler 1 10% $ 9.09 $ 0.91 $ 10.00 $ 10.00 -$ Esky - 120 litre 1 10% $ 9.09 $ 0.91 $ 10.00 $ 10.00 -$ *These items are stored at the Sporting Complex and are available for free use when the Complex is hired. $200 bond payable on hire of any item or at discretion of CEO Economic Services Standpipes Water Water minimum charge $ 10.00 $ - $ 10.00 $ 10.00 -$ Water per kilolitre (1,000L) $ 2.00 $ - $ 3.50 $ 2.00 $ 1.50 Other Economic Services Mukinbudin Café See Lease Agreement AIM Lease Cnr Shadbolt St Bent St See lease agreement Industrial Unit- See Lease Agreement Caravan Park Casual use of CVP showers per use $ 4.50 $ 0.50 $ 5.00 $ 5.00 -$ WiFi Vouchers per voucher/per day $ - $ - $ - $ 10.00 -$ 10.00 Washing Machine per use $ 3.60 $ 0.40 $ 4.00 $ 4.00 Clothes Dryer per use $ 4.50 $ 0.50 $ 5.00 $ 5.00 Pensioner Discount of 10% applies to all charges Only one discount to Caravan and Motorhome Club of Aust Ltd members Discount of 10% applies on all charges apply Powered Site per night 10% $ 27.27 $ 2.73 $ 30.00 $ 25.00 $ 5.00 Site without Power per night 10% $ 13.64 $ 1.36 $ 15.00 $ 12.00 $ 3.00 Railway Barracks per night 10% $ 40.91 $ 4.09 $ 45.00 $ 42.00 $ 3.00 Park Units per night 10% $ 109.09 $ 10.91 $ 120.00 $ 115.00 $ 5.00 House - per night - 25 Cruickshank Road or 3 Earl Drive 10% $ 136.36 $ 13.64 $ 150.00 $ 150.00 -$ Extra people over 4 persons per person, per night 10% $ 9.09 $ 0.91 $ 10.00 $ 10.00 -$
8 Lansdell St if rented as Short Term furnished accomodation per night 10% $ 136.36 $ 13.64 $ 150.00 N/A N/A
*Please note there is no discount for weekly stays, all accomodation is charged on a nightly basis CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 GST RATE 2018/19 SERVICE 2017/18 110VARIENCE NET TAX TOTAL TOTAL
Community Bus Community Bus – per kilometre Community Group 10% $ 1.30 $ 1.25 $ 0.05 Community Bus – per kilometre Private Hire / Commercial 10% $ 1.68 $ 0.17 $ 1.85 $ 1.80 $ 0.05 up to 200km then a reduced rate per km 2/3rds of the fee Cleaning Charge (if not clean) Cleaning will be charged at labour rate plus oncosts $ 115.00 N/A Private Works Plant (unless specified Wet Hire ) Grader (Per hour) 10% $ 140.91 $ 14.09 $ 155.00 $ 150.00 $ 5.00 DAF Truck Prime mover (Per hour) 10% $ 118.18 $ 11.82 $ 130.00 $ 125.00 $ 5.00 DAF Truck & Side tipper Trailer (Per hour) 10% $ 150.00 $ 15.00 $ 165.00 $ 160.00 $ 5.00 Mitsub Truck (6 Wheel) (Per hour) 10% $ 118.18 $ 11.82 $ 130.00 $ 125.00 $ 5.00 Cat Front End Loader (Per hour) 10% $ 136.36 $ 13.64 $ 150.00 $ 145.00 $ 5.00 Cat Vibe Steel Roller (Per hour) 10% $ 100.00 $ 10.00 $ 110.00 $ 105.00 $ 5.00 Hino Small Trucks (Per hour) 10% $ 72.73 $ 7.27 $ 80.00 $ 75.00 $ 5.00 New Holland Tractor (Per hour) 10% $ 95.45 $ 9.55 $ 105.00 $ 100.00 $ 5.00 John Deere Tractor (Per hour) 10% $ 77.27 $ 7.73 $ 85.00 $ 80.00 $ 5.00 Cat Skid Steer (Per hour) 10% $ 113.64 $ 11.36 $ 125.00 $ 120.00 $ 5.00 Komatsu Backhoe (Per hour) 10% $ 118.18 $ 11.82 $ 130.00 $ 125.00 $ 5.00 tow along Cement mixer (dry hire) (Per day) 10% $ 50.00 $ 5.00 $ 55.00 $ 50.00 $ 5.00 Wacka Packa (dry hire) (Per day) 10% $ 50.00 $ 5.00 $ 55.00 $ 50.00 $ 5.00 Jack Hammer (dry hire) (Per day) 10% $ 50.00 $ 5.00 $ 55.00 $ 50.00 $ 5.00 Tree Planter (dry hire) (Per day) 10% $ 68.18 $ 6.82 $ 75.00 $ 70.00 $ 5.00 Tree Planter (new) (dry hire) (Per day) 10% $ 95.45 $ 9.55 $ 105.00 $ 100.00 $ 5.00 *Labour is Hourly Rate Plus oncosts *NB No hire of chainsaws
Materials (Per cubic metre m3) Brickies Sand (White) Delivered townsite 10% $ 86.36 $ 8.64 $ 95.00 $ 90.00 $ 5.00 Compaction Sand (Yellow) Delivered townsite 10% $ 27.27 $ 2.73 $ 30.00 $ 25.00 $ 5.00 Gravel/Loam/Fill Delivered townsite 10% $ 27.27 $ 2.73 $ 30.00 $ 25.00 $ 5.00 Blue Metal (5, 7, or 14mm) Delivered townsite 10% $ 81.82 $ 8.18 $ 90.00 $ 85.00 $ 5.00 Blue Metal Scraps Delivered townsite 10% $ 22.73 $ 2.27 $ 25.00 $ 21.00 $ 4.00 Mulch per m3 Delivered townsite 10% $ 36.36 $ 3.64 $ 40.00 $ 36.00 $ 4.00
* excludes plant hire charge for delivery outside of the Mukinbudin townsite, which is charged out as above * A 10% discount applies to plant hire charges for land conservation work.
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018 111
8. Elected Members Motions of which previous notice has been given 8.1 Nil
9. Urgent Business without notice (with the approval of the President or majority of Council) 9.1 Nil
10. Important Dates 10.1 Dates to Remember
ANNUALLY Date Details January No Council Meeting in January February Chief Executive Officer and Works Supervisor to inspect all plant evaluate and/or amend its plant replacement programme for recommendation to Council. Audit Committee to review Statutory Compliance Return, meet with Auditor and report to next full Council meeting Local Government Compliance Return 1 January to 31 December each year. Community Strategic Plan, Long Term Financial Plan and Asset Management Plans – commence review process (Every two years) March Buildings inspection Shire buildings with Property Manager and report to Council’s March or April meeting Roads Inspection – Annual Road inspections to prioritise items of roadwork’s for forthcoming year. Councillors to present road proposals to CEO for consideration prior to this inspection. Complete review of Annual Budget (FM Regulations (33A) Completion of Statutory Compliance Audit Return (LG Act 7.13, Audit Regulations 13-15) to be sent to Department of Local Government prior to 31 March. Arrange AGM Bush Fire Advisory Committee meeting with Chief Bush Fire Control Officer for April April Present any items Councillors or Community requests for Budget inclusion – Community & Recreation Grant Forms. (Advertise) Undertake Review of Delegation of Authority Register to Committee and CEO.(written confirmation to staff concerned) CEO to commence a full review of Delegations Register Policy / Procedures Manual Review – CEO to commence review process by including as last item on Council Agenda (if necessary) May Undertake Staff Annual Performance Reviews. National Volunteer Week Send out recoups of roads and other projects so grant funding can be received by 30 June Review Councils Fees and Charges for all Council services and facilities including rubbish service and charges MF to review and renew Council’s insurance policies with LGIS June Sitting fees – Reminder to Councillors re: forthcoming years fees FOI Return (Note: not necessary if Nil return) FOI Statement – Review this month Works Supervisor to provide comments on RRG Submissions, which are due to go to Council in the August meeting. MF to conduct a Finance & Audit Committee meeting and meet with Auditor as per Committee Roles Council’s Audit Committee to meet to discuss Interim Audit Every 4 years Financial Management Review due before 30 June WALGA Local Government Convention deadline for nominations 30 June each year – Public Interest Disclosure Return to be submitted for previous period 1/7 to 30/6. Chief Executive Officer’s performance and remuneration review – commence this month July Draft Budget submitted by Chief Executive Officer and Manager of Finance Councillors and Senior Staff issued with Annual Interest Returns for completion CEO performance review August Councillors and Senior Staff – reminder of Annual Financial Interest Return to be completed to CEO prior to 31 August Completion/Adoption of budgets (absolute majority). Send copy to Department of Local Government within 30 days (LG Act 6.2, FM Regulations 33) Resolution regarding timing of Annual Electors Meeting
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September Completion of Annual Financial Report & submitted to Auditor. AFR sent Dept. of Local Government within 30 days (LG Act 6.5, FM Regulations 5.1) October Review of Council’s Code of Conduct – Section 5.103 (if unable to complete full review at this meeting discuss with Council the need to convene a Special Meeting to finalise review at this meeting or simply complete review at December Ordinary Meeting) Local Govt is to review its Code of Conduct within 12 months after each ordinary election day & make such changes to the code as appropriate. Advise Council in the October Information Bulletin of the time, date and venue for the annual staff end of year function. Special Meeting (Election Years Only) advertise special meeting to swear in Councillors, Elect President, Deputy President, Committee etc. for Monday immediately after the Saturday elections. November Pensioner rates rebate claim to be lodged Call for nominations for Shire of Mukinbudin Citizens of the Year (Australia Day) December Annual Financial Report – Acceptance by Council within two months of receipt of the Auditors report Newsletter & Local Newspaper – advertise date, time and venue of all Council and Committee meetings for next calendar year (with delegated authority, if any) (S.5.251 (g) & Reg 12). Council’s Audit Committee to meet to discuss Final Audit Report and Management Letter. Close of nominations for Shire of Mukinbudin Citizens of the Year (Australia Day)
11. Closure of Meeting 11.1 The Chairperson thanked Elected Members and Staff for attending and declared the meeting closed at 3.48pm
CONFIRMED MINUTES: ORDINARY MEETING OF COUNCIL HELD 15TH AUGUST 2018