Agenda
Ordinary Council Meeting
17 September 2018 The meeting commences at 6.30pm. If members of the public are not interested in any business recommended to be considered in Closed Session or there is no such business, Council will ordinarily commence consideration of all other business at 7pm.
Ordinary Council 17 September 2018
Notice of Meeting
Dear Councillors
Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers, 48 Longueville Road Lane Cove on Monday 17 September 2018 commencing at 7:00pm. The business to be transacted at the meeting is included in this business paper.
Yours faithfully
Craig Wrightson General Manager
Council Meeting Procedures
The Council meeting is chaired by the Mayor, Councillor Pam Palmer. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm on the Thursday following the meeting.
The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items on the agenda.
Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.
If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Executive Manager – Corporate Services on 99113550.
Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under the Government Information (Public Access) Act 2009, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.
Agenda Page 2 Ordinary Council 17 September 2018 TABLE OF CONTENTS
DECLARATIONS OF INTEREST
APOLOGIES
OPENING OF MEETING WITH PRAYER
ACKNOWLEDGMENT TO COUNTRY
NOTICE OF WEBCASTING OF MEETING
PUBLIC FORUM
Members of the public may address the Council Meeting on any issue for 3 minutes.
CONFIRMATION OF MINUTES
1. ORDINARY COUNCIL MEETING - 20 AUGUST 2018
MAYORAL MINUTES
2. COUNCIL'S ACHIEVEMENTS OVER 2017/18 ...... 4
ORDERS OF THE DAY
NOTICES OF MOTION
3. LANE COVE GIFT CARD ...... 9
OFFICER REPORTS FOR DETERMINATION
4. ELECTION OF DEPUTY MAYOR AND COUNCILLOR REPRESENTATION ON COUNCIL & EXTERNAL COMMITTEES FOR 2018-19 ...... 10
5. REVIEW OF COMMUNITY REPRESENTATIVES ON COUNCIL'S ADVISORY COMMITTEES ...... 18
6. PEDESTRIAN ACCESS AND MOBILITY PLAN 2018 ...... 25
7. INSTALLATION OF A SIGNALISED PEDESTRIAN CROSSING ON LONGUEVILLE ROAD AT THE PLAZA ...... 40
8. DROUGHT ASSISTANCE - PROVIDING RESPITE FOR INFANT FARM ANIMALS IN LANE COVE ...... 47
9. REDUCING AND PHASING OUT OF SINGLE USE PLASTIC ITEMS ...... 50
10. ANNUAL FINANCIAL STATEMENTS FOR 2017/2018 - REFERRAL FOR AUDIT .. 57
OFFICER REPORTS FOR INFORMATION
11. NSW PUBLIC LIBRARY FUNDING UPDATE ...... 61
12. VOLUNTEERING EXPO ...... 64
13. COUNCIL SNAPSHOT ...... 66
Agenda Page 3
Ordinary Council Meeting 17 September 2018 COUNCIL'S ACHIEVEMENTS OVER 2017/18
Subject: Council's Achievements Over 2017/18 Record No: SU6612 - 56339/18 Division: Lane Cove Council Author(s): Councillor Pam Palmer
Executive Summary
Since the Local Government elections in September 2017, Council has focussed on achieving numerous plans, projects and events which align with Council’s Delivery Program and Operational Plan. It’s important to recognise Council’s achievements over the past year as these activities have resulted in better outcomes for our community.
Discussion
Highlighted below are some key achievements which will provide major benefits to the Lane Cove community. A more complete list of achievements in 2017/18 can also be found in the table below.
Rosenthal Project Commencement on site of work for the Rosenthal Project started in September. Excavation works are largely complete at the southern end of the site, and complete at the northern end of the site. More than half the concrete slab on ground of the lowest car park level car park (B3) has been laid, as has about a third of the next car park level (B2). Formwork has commenced on the next level above that (B1) at the southern end of the site. Lift shaft and stair structures continue to be raised at the southern end. Design development for above ground retail and the park level continues. Community consultation was also undertaken to assist with selecting a permanent name for the site.
Waste Diversion
The new $100 million waste processing facility at the Woodlawn Eco-precinct in southern NSW was opened in September 2017 which Council uses for its waste treatment. The facility transforms waste into useful compost for environmental rehabilitation using household waste (red bin). The waste to landfill diversion rate of 66% continues to be achieved.
Agenda Page 4
Ordinary Council Meeting 17 September 2018 COUNCIL'S ACHIEVEMENTS OVER 2017/18
Mindarie Park
Mindarie Park will provide the Lane Cove North community with a 6,300m2 place to come together and contributes to developing a sense of belonging in the community. Construction of the first stage of the park commences in Spring 2018 with detailed design development and community consultation having occurred in September/October 2017. The new play space will include play equipment, seating, landscaping and fencing.
Planning
Council’s Local Environment Plan (LEP) 2009 continues to guide development across the LGA. With most of the rezonings which occured in 2009 having already been taken up, new dwelling targets from the State Government could be met in the first instance by the current development of residential apartments in the St Leonards commercial zone. A draft Planning Proposal for St Leonards South could provide more dwellings toward longer-term targets. At the same time, redevelopment of commercial buildings in St Leonards will assist Council to meet its jobs growth targets.
Agenda Page 5
Ordinary Council Meeting 17 September 2018 COUNCIL'S ACHIEVEMENTS OVER 2017/18
Community
Council’s vision is for a connected, inclusive, sustainable community. Council’s generous program of financial assistance grants assists community groups to partner with us in our vision. Council’s program of events and festivals throughout the year builds connection and inclusiveness in the community. A new creative precinct was established with the refurbishment of the lower floors of Gallery Lane Cove. Sustainability
Our leafy streets and bushland areas are integral to our local identity. Council remains invested in bushcare programs, our wonderful Community Nursery, as well as many events and programs which highlight our commitment to a sustainable community.
September 2017 Construction of the Rosenthal Project commenced Continued the most generous Financial Assistance program for Community Groups on the North Shore Lane Cove Festival Events including Rotary Fair, Sustainability Lane and Coffee Carnivale Inaugural Spring Garden Competition Sponsorship of Lane Cove Fun Run Bike Week Activities October 2017 Launch of Woodlawn Waste Recovery Facility Business Resilience Project with Lane Cove Village retailers Lane Cove Night Out event held to promote shopping locally Disability Action Inclusion Plan (DIAP) adopted November 2017 Literary Awards Presentation Night held Conducted Festival by the River, including the Food and Wine Festival Golf Course footbridge replaced December 2017 Seniors fitness circuit installed at Blackman Park Light Up Lane Cove Christmas Lights Competition held Lighting of the Christmas Tree and Chanukah events held in the Plaza Laneway Public Art Project – Birdwood/Rosenthal Lanes More than 150 participants in Bush Kids program for the Quarter February 2018 Chinese New Year Celebrations Review of organisational structure and delegations Sunset in the Village program included twilight activities such as Sunset Artists’ Market (over 20 artisanal stallholders), Screen on the Green and Twilight Bushcare
Agenda Page 6
Ordinary Council Meeting 17 September 2018 COUNCIL'S ACHIEVEMENTS OVER 2017/18
March 2018 Local Planning Panel introduced Move More in March conducted Love Where You Live program initiated two new street libraries which were promoted to the community along with other Neighbour Day themed activities Lane Cove signed the Refugee Welcome Zone Declaration Adopted guidelines for Bike Share Operations Launched a new online booking system for Council’s facilities Developed council’s new Community Strategic Plan, Liveable Lane Cove: 2035. April 2018 Lane Cove Literary Awards: An Anthology and Memories of Lane Cove publication was launched Council partnered with Ku-ring-Gai, Mosman, North Sydney, Northern Beaches, Ryde and Willoughby Councils to present the Shoreshocked Music Festival, a free all ages music festival held at St Leonard’s Park, North Sydney Council awarded over $9,000 to three (3) community groups under Round 15 of the Sustainability Small Grants Program A full program for NSW Seniors Festival was rolled out with a focus on Try Something New. Council ran 25 events as part of the program, many in partnerships with other organizations May 2018 Council extended opening hours for the Lane Cove Library 24 recipients were recognised at the Annual Citizenship Awards including five (5) recipients of the new Neighbour Day Awards Boardwalk under Epping Road re-constructed June 2018 The second Age-Friendly Lane Cove Strategy was adopted by Council Over 200 children attended World Environment Day in the Plaza educating young people on the dangers of marine pollution Council’s annual ‘Captured’ Photography Awards Night was held with over 160 submission received for this year’s “Capture Your Neighbourhood” theme New Bushcare group was launched in Aquatic Park Council celebrated the official opening of the Lane Cove Child and Family Health Centre and the Lane Cove Creative Studios in the newly refurbished facility at 164-172 Longueville Road August 2018 A new, full-sized basketball court was constructed at Kingsford Smith Oval in Longueville.
Council has continued its program of delivering community infrastructure, whilst ensuring we build community connectedness.
RECOMMENDATION
That the report be received and noted
Agenda Page 7
Ordinary Council Meeting 17 September 2018 COUNCIL'S ACHIEVEMENTS OVER 2017/18
Councillor Pam Palmer Councillor
ATTACHMENTS: There are no supporting documents for this report.
Agenda Page 8
Ordinary Council Meeting 17 September 2018 LANE COVE GIFT CARD
Subject: Lane Cove Gift Card Record No: SU840 - 56127/18 Division: Lane Cove Council Author(s): Councillor Andrew Zbik
With the construction of the Rosenthal Project, Lane Cove Village has experienced a reduction in parking availability near local shops.
Previously, Council has engaged with a retail consultancy firm to approach local businesses to develop a suitable marketing plan for the duration of the construction of the Rosenthal Project. Very few businesses chose to participate in this offering and to receive advice on how to position their businesses for the temporary closure of the Rosenthal car park.
To show initiative and leadership, it is proposed that Council investigate developing a shopping voucher/gift card that can be purchased. The gift card would enable the recipient to purchase goods or services from any business within the Lane Cove Village. This may help to direct local shoppers and visitors to businesses in the Lane Cove Village.
RECOMMENDATION
That Council:
1. Investigate the opportunity work with local businesses based in Lane Cove to create a “Lane Cove Gift Card” or other suitable incentive scheme to encourage residents and out- of-area visitors to shop in the Lane Cove Village;
2. Report back to Council what interest exists amongst businesses in the Lane Cove Village to participate in such a scheme; and
3. Report back to Council the most appropriate method to operate such a scheme and whom would be most appropriate to oversee its continued operation.
Councillor Andrew Zbik Councillor
ATTACHMENTS: There are no supporting documents for this report.
Agenda Page 9
Ordinary Council Meeting 17 September 2018 ELECTION OF DEPUTY MAYOR AND COUNCILLOR REPRESENTATION ON COUNCIL & EXTERNAL COMMITTEES FOR 2018-19
Subject: Election of Deputy Mayor and Councillor Representation on Council & External Committees for 2018-19 Record No: SU868 - 42738/18 Division: Corporate Services Division Author(s): Craig Dalli
Executive Summary
The purpose of this report is to outline the procedure for election of the Deputy Mayor by Councillors in accordance with Section 394 of the Local Government (General) Regulation 2005 and to appoint Councillor representatives on Advisory and External Committees for the next 12 months.
Discussion
Election of Deputy Mayor
Following changes to legislation, Section 230 of the Local Government Act 1993 (the Act) provides for the term of a Mayor elected by Councillors to be two (2) years rather than the previous requirement of the one (1) year. Further, Section 231 of the Act provides that Councillors may elect a Deputy Mayor for the mayoral term i.e. two (2) years or a shorter term.
At the Extraordinary Council Meeting of 25 September 2017 Council resolved, in part, that “The term for the Election of the Deputy Mayor be twelve (12) months”.
Councillors have been provided nomination forms for the position of Deputy Mayor for the next 12 months. Nominations must be handed to the Returning Officer, Mr Craig Wrightson, General Manager, prior to the commencement of the Ordinary Council Meeting on 17 September 2018.
Clause 2, Schedule 7, of the Local Government (General) Regulation (2005) provides that nominations for Deputy Mayor must be in writing signed by at least two (2) Councillors, one of whom may be the nominee. The nominee must consent in writing to the nomination and the Returning Officer will announce at the meeting the names of all nominees.
Clause 3 of the Regulation also provides that if more than one Councillor is nominated, the Council is to resolve whether the election is to proceed by preferential ballot, by ordinary ballot (secret ballot) or by open voting (show of hands).
Review of Committees and Membership
Council currently operates various advisory committees, and participates in other external committees to provide a forum for discussion on broad, local and regional issues among Council representatives, local agencies and community members.
In conjunction with the induction and briefing of the current Council, consideration was given to firstly the need for certain committees moving forward and the extent of Councillor representation on each of the Committees, particularly external organisations governed by their own rules and objectives. Issues considered include:-
Dissolving or merge Internal Advisory Committees that no longer meet or have achieved their purpose;
Agenda Page 10
Ordinary Council Meeting 17 September 2018 ELECTION OF DEPUTY MAYOR AND COUNCILLOR REPRESENTATION ON COUNCIL & EXTERNAL COMMITTEES FOR 2018-19
Consult with External Committees on appropriate Representation; Number of Councillors on each committee to share workload and alternates; and Remove meeting time conflicts.
Councillors should also note the following procedures apply to committees:-
The Mayor is an ex-officio member of all Internal Advisory Committees; All Councillors can attend Internal Advisory Committees; and All Councillor representatives on Internal Advisory Committees may arrange an alternate Councillor to attend as required.
Councillor Appointments to Advisory Committees
Councillors represent Council on a number of Advisory and External Committees, a list of these Committees, their purpose, proposed future operation and representation and meeting frequency is shown below:-
Age Friendly Advisory Committee
Established in July 2014 to provide advice and assistance to Council on the implementation of the Age Friendly Action Plan including prioritisation and awareness of strategies and initiatives. The Committee meets at least bi-monthly after hours. The Committees Charter allows for twelve (12) Community Representatives, four (4) alternate Community Representatives and two (2) Councillors (alternates allowed).
Current Representation: One (1) Councillor, being Clr Strassberg, plus one (1) alternate, being Clr Morris.
Anzac Working Party
Formed in 2014 to co-ordinate local events and activities from 2014- 2018 to mark 100 years of the ANZAC’s. The Working Party comprise representatives from the RSL Sub-branch, designated Councillors and staff nominated by the General Manager and two (2) Councillors.
Current Representation: Two (2) Councillors, being Clrs Brooks-Horn and Hutchens
Bushland Management Advisory Committee
Commenced in the 1980’s to discuss bushland management issues, monitor implementation of the Bushland Plan of Management and provide advice and recommendations on bushland management within the LGA. Committee meets monthly on a Wednesday at 6:00pm in the Committee Room. The Charter for the Committee provides for four (4) Community Representatives, one (1) Wildlife Representative, three (3) representatives of the Lane Cove Bushland and Conservation Society, one (1) member from an active Bushcare Group and one (1) Councillor. Alternates are permitted.
Current Representation: One (1) Councillor, being Clr Vissel, plus one (1) alternate, being Councillor Strassberg.
Agenda Page 11
Ordinary Council Meeting 17 September 2018 ELECTION OF DEPUTY MAYOR AND COUNCILLOR REPRESENTATION ON COUNCIL & EXTERNAL COMMITTEES FOR 2018-19
Carisbrook Advisory Committee
Carisbrook is the oldest surviving house in its area, purchased in 1969. The House and Gardens are managed and maintained by Council, and the Lane Cove Historical Society manages the furnishing and showing of the House. The Committee includes one (1) Councillor and assists in setting the direction and to provide advice and recommendations on Carisbrook House. The Committee meets every 6 weeks on Wednesdays at 9.30am in the Human Services Committee Room.
Current Representation: One (1) Councillor, being Clr Hutchens.
Council Selection Committee
This Committee considers nominations and provides recommendations to the General Manager for Council's Citizenship Awards, Australia Day Awards, community appointments to Council’s Advisory Committees, tenders, grants, and other awards as arising. The Meetings are held as required during Council Workshops on 2nd Monday of the month. All Councillors and the General Manager are members.
Current Representation: All Councillors and the General Manager.
Internal Audit Committee
Provides independent assurance and assistance to Council on risk management, control, governance, and external accountability responsibilities. The role of the Committee is also to provide advice and recommendations to the General Manager on business functions and processes subjected to an internal audit. The DLG Guidelines recommend that the Mayor not be the Councillor representative on this Committee. There are two (2) independent representatives on the Committee and one (1) Councillor. The Committee meets quarterly at Council, on a Thursday at 2.30pm.
Current Representation: One (1) Councillor, being Clr Zbik, plus one (1) alternate, being Clr Bennison.
Lane Cove Access and Inclusion Committee
Formed to increase and promote general awareness of access, mobility and safety issues in the community, this Committee oversees implementation of advice and recommendations to the Disability Inclusion Action Plan. Meeting are held on the last Wednesday of every second month at 10am. The Charter allows for up to eight (8) Community Representatives, up to five (5) Service Provider Representatives, one (1) Councillor and appropriate staff as determined by the General Manager.
Current Representation: One (1) Councillor, being Clr Zbik.
Agenda Page 12
Ordinary Council Meeting 17 September 2018 ELECTION OF DEPUTY MAYOR AND COUNCILLOR REPRESENTATION ON COUNCIL & EXTERNAL COMMITTEES FOR 2018-19
Lane Cove Bicycle Advisory Committee
This Committee provides advice, recommendations on bicycle issues, facilities and significant input into the development of the Lane Cove Bicycle Plan and meets quarterly in the Committee Room at 6pm. The Committee’s Charter provides for seven (7) Community Representatives, up to three (3) Business Representatives, a Roads and Maritime Services Representative, one (1) Councillor (and one (1) alternate Councillor) and appropriate staff from the Traffic and Transport Section as determined by the General Manager.
Current Representation: One (1) Councillor, being Clr Zbik, plus one (1) alternate, being Clr Strassberg.
Lane Cove Festival Committee
This Committee advises and assists Council on the formulation, planning, development, promotion and implementation of a program of celebrations and activities within Lane Cove. The Committee meets from February to August and also in October on the 3rd Thursday of the month at 6pm in the Committee Room. The Committee’s Charter provides for up to twelve (12) community representatives, three (3) Councillors and appropriate staff as determined by the General Manager.
Current Representation: One (1) Councillor being Clr Brent, plus one (1) alternate, being Clr Morris.
Lane Cove Literary Awards
This Committee was established to organise the annual Lane Cove Literary Awards competition. The competition normally opens in May and closes in August, with the awards ceremony in November. The Charter for the Committee provides for up to three (3) Councillors and appropriate staff as determined by the General Manager and meets as and when required.
Current Representation: Two (2) Councillors, being Clrs Brent and Hutchens.
Lane Cove Public Art Advisory Committee
This Committee is tasked with providing advice, critique, and comment on the ongoing development, guidance, and implementation of the Lane Cove Council Public Art Policy in relation to public art projects valued above $85,000. The Committee’s Charter provides for seven (7) community representatives, four (4) Councillors and appropriate staff as determined by the General Manager.
Current Representation: One (1) Councillor, being Clr Brent, plus one (1) alternate, being Clr Morris.
Agenda Page 13
Ordinary Council Meeting 17 September 2018 ELECTION OF DEPUTY MAYOR AND COUNCILLOR REPRESENTATION ON COUNCIL & EXTERNAL COMMITTEES FOR 2018-19
Lane Cove Recreation Precinct Liaison Committee
This Committee was formed to assist Council in planning and developing a Recreation Precinct on the existing site of the Lane Cove Country Club and tennis facility on River Road, Lane Cove. The Committee’s Charter provides for five community representatives with having an interest in Sports to be accommodated at the facility and two (2) having an interest in town planning/architecture or urban design.
Current Representation: Appropriate staff as determined by the General Manager. No Councillors currently act as representatives on this Committee however the Charter provides for up to four (4) Councillor Representatives.
Publications Editorial Task Force
This Committee of three (3) Councillors provides advice to the General Manager on the draft Quarterly Newsletter to the community and any other relevant publications. The Committee meets on an as required basis in the Committee Room in the Civic Centre at 6pm prior to Council Meetings.
Current Representation: Three (3) Councillors, being the Mayor and Clrs Bennison and Moriss, plus one (1) alternate, being Clr Brent.
Sustainability Advisory Committee
This committee provides advice on the formulation, prioritisation and implementation of strategies and initiatives to achieve sustainability as primarily set out in the Sustainability Action Plan. Meetings are held five (5) times a year on a Wednesday at 6pm in the Council Chambers. The Committee’s Charter allows for five (5) community representatives plus one (1) youth representative or an additional community representative, two (2) local business representatives, one (1) Lane Cove Bushland Management Advisory Committee representative and up to three (3) Councillors.
Current Representation: One (1) Councillor, being Clr Strassberg plus one (1) alternate, being Clr Vissel.
Councillor Appointments to External Organisations
Centrehouse Management Committee
Centrehouse is a not-for-profit community art and leisure centre offering leisure learning for the community, including various courses for children to adults and facilities for hire. The Management Committee meets on the 1st Wednesday of each month at Centrehouse at 5.30pm. As this is an external Committee, the role of the Committee is governed by Centrehouse with one (1) Councillor being appointed.
Current Representation: One (1) Councillor, being Clr Bennison.
Agenda Page 14
Ordinary Council Meeting 17 September 2018 ELECTION OF DEPUTY MAYOR AND COUNCILLOR REPRESENTATION ON COUNCIL & EXTERNAL COMMITTEES FOR 2018-19
Civic Risk Mutual
CivicRisk – Metro (formerly Metropool) is made up of six (6) Councils which self insure against Public Liability and Professional Indemnity claims and purchase excess layers of insurance. CivicRisk Mutual (formerly United Independent Pools) is a partnership of 16 Councils which manages property, motor vehicle and crime cover. The Boards meet quarterly on a Wednesday at 10am at a host council. No alternates are permissible.
Current Representation: The General Manager and Executive Manager - Corporate Services. No Councillors act as representatives on this Panel.
Sydney North Planning Panel (SNPP)
The Sydney North Planning Panel formerly JRPP determines Development Applications for the following types of development:- • Development with a Capital Investment Value (CIV) over $20 million; • Development with a CIV over $5 million which is, council related; lodged by or on behalf of the Crown (State of NSW); private infrastructure and community facilities. • Development with a CIV between $10 million and $20 million which are referred to the regional panel by the applicant after 120 days.
Two (2) Council representatives are appointed by Council, at least one (1) Council representative is required to have expertise in planning, architecture, heritage, the environment, urban design, land economics, traffic and transport, law, engineering or tourism. As this is an external Committee, the role of the Committee is governed by the NSW State Government.
Current Representation: Two (2) expert members, Ms Deborah Sutherland and Mr Eugene Sarich, as appointed at the Ordinary Council Meeting of 18 June 2018, with Ms Vivienne Albin as the alternate Lane Cove SNPP representative. No Councillors act as representatives on this Panel.
Kindy Cove Management Advisory Committee
This Committee provides advice and recommendations on the management and operation of the Long Day Care Centre, from a parent and community perspective. The Committee meets on the 3rd Wednesday of every month at 7.00pm, usually at Kindy Cove.
Current Representation: Council at its meeting of 23 October 2017 decided not to appoint a Councillor Representative to this Committee.
Lane Cove Historical Society
The Society meets on the third Tuesday of each month at 2.30pm and provides a forum for the promotion and discussion of history in Lane Cove. As this is an external Committee, the role of the Committee is governed by the Lane Cove Historical Society.
Current Representation: Council at its meeting of 23 October 2017 decided not to appoint a Councillor Representative to this Committee.
Agenda Page 15
Ordinary Council Meeting 17 September 2018 ELECTION OF DEPUTY MAYOR AND COUNCILLOR REPRESENTATION ON COUNCIL & EXTERNAL COMMITTEES FOR 2018-19
Lane Cove Occasional Child Care Centre
This Committee provides advice and considers issues in relation to the management of the Occasional Child Care Centre. The Committee meets on the 4th Monday of each month at 7.30pm in the Centre.
Current Representation: Council at its meeting of 23 October 2017 decided not to appoint a Councillor Representative to this Committee.
Lane Cove Retirement Units Association Ltd Board
Council purchased land in Central Avenue in 1966 for the development of units and transferred the land to the Association in 1994. The Association, a company limited by Guarantee, seeks to provide suitable accommodation for aged persons capable of independent living, and manages the land and buildings at Pottery Gardens. The Board meets six (6) times a year on a Tuesday at 6.45pm. As this is an external Committee the role of the Committee is governed by the Lane Cove Retirement Units Association, whose constitution provides for two (2) Councillor representatives.
Current Representation: Two (2) Councillors, being Clrs Hutchens and Brooks-Horn
Northern Sydney Regional Organisation of Councils – (NSROC)
NSROC is a voluntary group of Northern Sydney Councils who have joined together on policy advocacy for the region, professional development of staff, shared service delivery and joint procurement. The Board of the organisation meets quarterly at 6:00pm on the second Thursday of February, May, September and November at a rotating venue between member Councils.
Current Representation: The Mayor and one (1) Councillor, being Clr Bennison, plus one (1) alternate, being Clr Brent, with an addtional alternate to be appointed.
NSW Public Libraries Association (Inc.)
The NSW Public Libraries Association (NSW PLA) is the peak body that represents the interests and development of public libraries in metropolitan New South Wales. The Association was established to ensure resource sharing programs, and for exchanging ideas. The Association meets quarterly on a Friday at alternate venues. As this is an external Committee, the role of the Association is governed by the constitution of the NSW PLA.
Current Representation: One (1) Councillor, being Clr Vissel with an alternate to be appointed.
Shorelink Committee
The Shorelink Library Network was established in 1983 when five (5), now three (3), participating councils signed a Deed of Agreement. This Committee discusses the Shorelink Library Network and comprises a Councillor, an alternate and Manager – Library Services. Membership includes Lane Cove, Mosman and North Sydney Council’s, with Willoughby and Northern Beaches (Manly) withdrawing from June 2018. This Committee meets 10:00am every 3rd Tuesday of each month at Council. As this is an external Committee, the role of the Committee is governed by Shorelink.
Current Representation: One (1) Councillor, being Clr Vissel.
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Ordinary Council Meeting 17 September 2018 ELECTION OF DEPUTY MAYOR AND COUNCILLOR REPRESENTATION ON COUNCIL & EXTERNAL COMMITTEES FOR 2018-19
Traffic Committee
The Lane Cove Traffic Committee is established under a Constitution developed and managed by Roads and Maritime Services (RMS). Its core functions are to enact NSW Government road and traffic regulations at a local level and to ensure adequate safety measures are in place. The Committee includes representatives from RMS, Sydney Buses, North Shore Police LAC and the Local Member of Parliament (or nominee). The Committee meets in the Committee Room at 10:00am on the third Tuesday of each month.
Current Representation: Council at its meeting of 23 October 2017 decided not to appoint a Councillor Representative to this Committee.
Parramatta / Ryde / Hunters Hill / Lane Cove District Bushfire Committee
This Committee was established to meet the requirements of the Rural Fires Act in minimising the impact of bushfires on the community and approves priorities and locations for hazard reduction works. Representatives are from the four (4) Councils, National Parks and Wildlife Service, NSW Police Service, TollAust and NSW Fire Brigades. The Committee meets quarterly at the Lane Cove Fire Station, Artarmon at 10am on a Thursday.
Current Representation: One (1) Councillor, being the Mayor.
RECOMMENDATION
That:-
1. Council conduct the Election for the Deputy Mayor;
2. If two (2) or more nominations are received for Deputy Mayor, Council resolve whether the election is to proceed by preferential ballot, by ordinary ballot or by open voting.
3. Council determine Councillor representation on Advisory and External Committees for 2018-19, with it being noted that the Mayor is an ex-officio on all Council Advisory Committees.
4. It be noted that any available Councillor may attend Internal Advisory Committees;
5. Council authorise all Councillor representatives on Internal Advisory Committees to arrange an alternate as required; and
6. Advisory Committee Charters be amended where necessary to reflect Councillor Representation.
Craig Dalli Executive Manager - Corporate Services Corporate Services Division
ATTACHMENTS: There are no supporting documents for this report.
Agenda Page 17 Ordinary Council Meeting 17 September 2018 REVIEW OF COMMUNITY REPRESENTATIVES ON COUNCIL'S ADVISORY COMMITTEES
Subject: Review of Community Representatives on Council's Advisory Committees Record No: SU827 - 54454/18 Division: Corporate Services Division Author(s): Kirsty Beram
Executive Summary
The purpose of this report is to undertake the annual review of community representation on Council’s Advisory Committees. This report recommends that Council review the current representation, determine whether to advertise the current vacancies on the committees and if any other changes are required.
Discussion
During the current Council term, Council has made several resolutions to accept nominations received from members of the community to be community representatives on Council’s Advisory Committees. Council also resolved on 19 November 2012 to review these appointments annually. The current community representation on Council’s Advisory Committees and any vacancies on these committees are detailed as follows:-
Age Friendly Advisory Committee
This Committee’s charter allows for 12 representatives of the Lane Cove community plus four (4) alternate community members to attend meetings in the event that one of the community representatives cannot attend a meeting. The community representatives on the Committee are:-
Irene James, Richard Muller, Janet Flower, Margaret Duckett, Nuala Wiliams, Max Thorpe, Elizabeth Sabolch, Kate Turner OAM, Paul McLoughlin, Margaret Alexandra McCulloch and Greg Adams.
Vacancies – One (1) plus four (4) alternates
Bushland Management Advisory Committee
This Committee’s charter allows for four (4) community representatives and one (1) Wildlife Representative who can provide expertise in relation to wildlife management. The community representatives on the Committee are:-
Lynne McLoughlin, Balu Moothedath, Ruth Neuman and Jennifer Schneller with Liz Price as Wildlife Representative.
Vacancies - Nil
Lane Cove Festival Committee
This Committee’s charter allows for up to 12 community representatives. The current community representatives on the Committee are:-
Sarah Balzer, Carmenza Hoyos Llano, Lyndall McNally, Wayne Enright, Paul McGregor, Margaret Edwards, Kay Leiper, Balu Moothedath, Jenia Mehdizadeh, Geraldine Levett, Marie James and Ajaya Jayarao
Vacancies – Nil
Agenda Page 18 Ordinary Council Meeting 17 September 2018 REVIEW OF COMMUNITY REPRESENTATIVES ON COUNCIL'S ADVISORY COMMITTEES
Lane Cove Access and Inclusion Advisory Committee
This Committee’s charter allows for up to eight (8) representatives with an interest in providing an accessible and inclusive environment. The community representatives on the Committee are:-
Daryl Perry, Rachel Baker, Elizabeth Williams, Bruce Fraser, Katherine Mort and Ernest Sharp.
Vacancies – Two (2)
This Committee also allows for up to five (5) Service Provider Representatives from organisations involved in support and service delivery to the community. The Service Provider Representatives on this Committee are Gillian Batt from Sydney Community Services and Deb Maio of Side by Side Advocacy.
Service Provider Representative Vacancies – Three (3)
The Committee has the power to co-opt temporary members. Co-option will be used to provide additional expertise which will assist the Committee in addressing issues.
Lane Cove Bicycle Advisory Committee
This Committee’s charter allows for seven (7) community representatives. The community representatives on the Committee are:-
Gavin Imhof, Peter Mayall, Mal Anderson, Don Murchinson, Patrick Wan, Russell Webber and Dr Felix Lo.
Vacancies - Nil
This Committee also allows for up to three (3) Business Representatives being from bicycle related businesses operating in the Lane Cove LGA to represent commercial interests and advocacy. Following a separate recruitment process the only Business Representative on the Committee at this stage is Josh Blake from Renegade Cycles.
Business Representative Vacancies – Two (2)
Lane Cove Public Art Advisory Committee
This Committee’s Charter allows for seven (7) community representatives with specific skills as outlined in the Charter. The community representative on the Committee is Bridget Kennedy.
Vacancies – Six (6)
The public Art Advisory Committee is required to advise on Public Art Projects over $75,000. The Committee will meet to consider the Rosenthal Public Art projects.
Lane Cove Recreation Precinct Liaison Advisory Committee
This Committee’s charter allows for five (5) community representatives with three (3) having an interest in sports to be accommodated at the facility and (2) having an interest in town planning, urban design and/or architecture. The community representatives on the Committee are:-
Lynne Spencer (Sport), Greg Dwyer (Sport) and Vivienne Albin (Town planning, urban design and/or architecture)
Agenda Page 19 Ordinary Council Meeting 17 September 2018 REVIEW OF COMMUNITY REPRESENTATIVES ON COUNCIL'S ADVISORY COMMITTEES
Vacancies – One (1) with an interest in sports to be accommodated at the facility and one (1) with an interest in town planning, urban design and/or architecture
It is noted the Charter for this Committee also provides for: Two (2) representatives of the Country Club (currently Barry Watkin and Alan Moss); A representative of the Pro Shop and Starter; and A representative of River Road Tennis Complex.
It is recommended that the Charter be amended to remove the Pro Shop and Starter and River Road Tennis Complex representative positions, due to the potential conflicts of interest in opportunities associated with the proposed redevelopment works in the precinct.
Sustainability Advisory Committee
Community Representatives
Vacancies – One (1) youth or additional community representative
This Committee’s charter allows for five (5) community representatives and one (1) youth representative or six (6) community representatives in the event that a youth representative cannot be appointed. The Committee currently has no youth representative. The community representatives on the Committee are:-
Ann Austin, Jane Blackmore, Elham Monavari, Barbara Bagot and Dr Michelle Leong Glastris.
Business Representatives
Business Representative Vacancies – Two (2)
This Committee also allows for up to two (2) Business Representatives from local businesses with a focus on sustainable business practices and principles.
Council sought nominations for these positions in early 2018 however no eligible nominations were received. Subsequently, Council received one (1) nomination, in response to a standing advertisement in Council’s Sustainability eNewsletter from Ms. Gabrielle Marinovich of Definitude Consulting.
Ms Marinovich demonstrates extensive experience in strategic communication, stakeholder engagement and facilitation and has been a Lane Cove resident for three (3) years. Additionally she has received endorsement from the Lane Cove Chamber of Commerce for appointment to the Sustainability Advisory Committee. Further details have been circulated to Councillors separately.
It is recommended that Council appoint Ms Marinovich as a Business Representative to the Sustainability Advisory Committee to fill one (1) of the two (2) current vacancies on the committee.
Attendance at Committee Meetings
The annual review of community representation on Council’s Advisory Committees revealed high levels of attendance and participation by Community Representatives in Advisory Committee meetings.
Agenda Page 20 Ordinary Council Meeting 17 September 2018 REVIEW OF COMMUNITY REPRESENTATIVES ON COUNCIL'S ADVISORY COMMITTEES
Council’s Code of Meeting Practice states that members of a committee cease to become a member where they miss three (3) consecutive meetings without giving acceptable reasons. There have been no instances of this occurring in the current term.
On 16 September 2013, Council resolved to also include an attendance provision for all Advisory Committees that allows for the removal of community representatives who do not attend at least 50% of the total number of meetings during a Council year (from September to August), without giving acceptable reasons. Only a very small number of representatives have missed more than 50% of meetings since their appointment in February 2018.
It is recommended that Council review the membership of any community representatives of an Advisory Committee where they have been absent from 50% of the total number of meetings during a Council year.
Conclusion
An annual review of community representation on Council’s Advisory Committees has been undertaken. This reveals high level of attendance and participation by Community Representatives in Advisory Committee meetings and relatively low vacancy rates on committees.
It is recommended that Council review the current representation and determine whether to advertise the current vacancies on the committees and if any other changes are required.
RECOMMENDATION That Council:- 1. Review the current community representation on Council’s Advisory Committees; 2. Determine whether to advertise the current vacancies on the Age Friendly Advisory Committee, Lane Cove Access and Inclusion Advisory Committee, Lane Cove Bicycle Advisory Committee (Business Representative), Lane Cove Public Art Advisory Committee, Lane Cove Recreation Precinct Liaison Advisory Committee and Sustainability Advisory Committee; 3. Review the membership of community representatives of an Advisory Committee where they have missed three consecutive meetings or miss 50% of the total number of meetings during a Council year, without giving acceptable reasons; 4. Adopt the amended Lane Cove Recreation Precinct Liaison Advisory Committee which removes the provision for membership of representatives from the Pro Shop and Starter and River Road Tennis Complex; and 5. Appoint Gabrielle Marinovich as a Business Representative to the Sustainability Advisory Committee.
Craig Dalli Executive Manager - Corporate Services Corporate Services Division
ATTACHMENTS: AT-1View Amended - Lane Cove Recreation Precinct Liasion 3 Pages Advisory Committee Charter
Agenda Page 21 ATTACHMENT 1 Amended - Lane Cove Recreation Precinct Liasion Advisory Committee Charter
Agenda Page 22 ATTACHMENT 1 Amended - Lane Cove Recreation Precinct Liasion Advisory Committee Charter
Agenda Page 23 ATTACHMENT 1 Amended - Lane Cove Recreation Precinct Liasion Advisory Committee Charter
Agenda Page 24
Ordinary Council Meeting 17 September 2018 PEDESTRIAN ACCESS AND MOBILITY PLAN 2018
Subject: Pedestrian Access and Mobility Plan 2018 Record No: SU5009 - 47152/18 Division: Open Space and Urban Services Division Author(s): Sashika Perera
Executive Summary
The Pedestrian Access and Mobility Plan (PAMP) provide a strategic and coordinated framework for safe and convenient pedestrian infrastructure for Lane Cove. Council at its meeting on 21 May 2018 endorsed that the draft PAMP be adopted for the purpose of public exhibition.
The plan was placed on exhibition for a period of six (6) weeks.
It is recommended that the Pedestrian Access and Mobility Plan (PAMP) be endorsed by Council for implementation over a five (5) year timeframe.
Background
Following the completion of the PAMP study, Council at its meeting on 21 May 2018 resolved the following:-
1. “Council adopt for the purpose of public exhibition, the Draft 2018 Pedestrian Access and Mobility Plan;
2. Council undertake community consultation for a period of six (6) weeks as per the consultation strategy outlined in the report; and
3. Following public exhibition, the Draft 2018 Pedestrian Access and Mobility Plan together with a report on any submissions received, be considered at a Council meeting.”
Community Consultation
Public consultation was carried out for a period of 6 weeks between 1 June and 15 July 2018. There were 115 submissions received however, only 26 responses were within the context of the PAMP. The following summary of the comments and responses received which are relevant to the scope of the PAMP is outlined below. Comments that are outside the scope of the PAMP are provided as AT-1, the final version of the PAMP is included as AT-2.
Type Location Feedback Response
Provision Eastern side • Footpath should be provided * The provision of a footpath of of Cullen along eastern side of Cullen along the eastern side of footpath Street, Street, between Yethonga Cullen Street, between between Avenue and Hallam Avenue. Hallam Avenue and Burns Hallam Bay Road has been Avenue and investigated and included Yethonga the report (refer to Action Avenue no.7).
Agenda Page 25
Ordinary Council Meeting 17 September 2018 PEDESTRIAN ACCESS AND MOBILITY PLAN 2018
Type Location Feedback Response
Provision Burns Bay • There is a great need for a * The section of Burns Bay of Road at pedestrian crossing to be Road, near Cope Street is a crossing Cope Street implemented on Burns Bay Road State controlled Road. Since at Cope Street, at the section of this section of Burns Bay Cope Street than houses Road provides two vehicular Caroline Chisholm Nursing lanes in both directions, a Home. It is a practice to have a signalised crossing will be set of lights or a crossing in front the only option. It is unlikely of a bus stop. that RMS will comply with this request given the close • Presently, due to the fact that the proximity to the signals on 252 bus no longer comes into either side of Cope Street Cope Street, one has the choice i.e. 180 metres. of going uphill or downhill, and crossing a very busy highway to catch a 252, in the foreseeable future there is little likelihood that the 252 will come back to Cope Street a crossing would be a wonderful idea, considering the number of elderly and infirm people who live in Cope Street and surrounds. Practicality would suggest a crossing would be a wonderful idea.
Slope of Lynvale • Widening the footpaths would not * This PAMP recommends footpaths Nursing be enough to give residents that the footpaths in the area Home access to the park opposite the around Lynvale Nursing residential facility (many are Home to be widened to wheelchair bound) minimum 1.8 metres (Action 28). The slope of the • It would be necessary to look at footpaths and crossing of the slope of the footpaths, the Huxtable Avenue will be crossing of Huxtable Road to further investigated during access the park and mobility the design period. access into Helen Street Reserve • It is difficult to access Lynvale NH by foot and by car in order to pick up/ drop off residents when taking them out
Agenda Page 26
Ordinary Council Meeting 17 September 2018 PEDESTRIAN ACCESS AND MOBILITY PLAN 2018
Type Location Feedback Response
Footpath Cox's Lane • Eastern footpath is too narrow * It is noted that the possibility between particularly at the entry/exit for of widening the eastern Finlayson off-street parking for day care footpath along Cox's Lane Street & centre and pathology will not be feasible at this Burns Bay stage as this would require • Parking on the eastern side is Road property setbacks. Further, currently permitted and provides there are a number of power protection to pedestrians from poles at this location which through traffic need to be relocated, along • Is the roadway to be widened and with mature Street trees. will parking continue on the Hence, this proposal is not eastern side? viable. • If no parking then a pedestrian protection barrier needs to be erected on the edge of the footpath
Footpath Finlayson • Is the road for this section to be * The existing on-street Street widened? parking spaces along between Finlayson Street, between • Will there be any parking? Rosenthal Rosenthal Avenue and Coxs Avenue & • Will there be a marked pedestrian Lane, is going to be Cox's Lane crossing? removed to accommodate • Will there be any vehicle speed two lanes of vehicular traffic restriction devices e.g. speed in both directions. A humps along this section of road? pedestrian refuge island will be constructed in Finlayson Street at Rosenthal Avenue intersection as part of the new roundabout associated with the construction of the Rosenthal Car Park.
Provision Epping • We need a crossing here * Epping Road is an RMS of Road, controlled State Road. There crossing between are existing pedestrian Centennial crossing facilities on Epping Avenue and Road at Centennial Avenue Coxs Lane and Coxs Lane intersections which are approximately 400 metres apart. It is unlikely that RMS will consider another pedestrian crossing facility at this location.
Agenda Page 27
Ordinary Council Meeting 17 September 2018 PEDESTRIAN ACCESS AND MOBILITY PLAN 2018
Type Location Feedback Response
Footpath Sutherland • No footpath here * The provision of a footpath Street along the northern side of northern side Sutherland Street has been included within the recommended five-year plan as it provides improved connectivity to the Lane Cove Town Centre and complements the proposed Burns Bay Road/Tambourine Bay Road/Cox Lane intersection upgrade. Along with recommended provision of footpath along the western side of Cox Lane between Finlayson and Sutherland Streets, the proposal will improve pedestrian connectivity in the area. It however noted that the provision of a footpath along the northern side of Sutherland Street may result in the loss of a number of existing trees and relocation of utility pits. Further investigation will be required by Council.
Footpath Delta Road • There is no footpath in Delta Rd * Added to new footpath and Gamma or in Gamma Rd. We are forced program for prioritisation. Road to walk on the road if we need a smooth walking surface or don't want to walk through wet grass during and after rain. Every street in the Lane Cove Council area should have a footpath by now - in fact well before now. It's a basic safety amenity.
Provision Upper Cliff * No safe pedestrian crossing * Council is proposing a of Road along River Road from Blaxlands refuge island on River Road, crossing Crn to Greenwich Hospital. near the golf course which will include connecting footpath (Action 15).
Footpath Upper Cliff * No way to go around the corner * Gradient of road is too steep Road on Upper Cliff Rd with a pram for the installation of a due to stairs. Dangerous corner footpath. to walk with pram on street.
Agenda Page 28
Ordinary Council Meeting 17 September 2018 PEDESTRIAN ACCESS AND MOBILITY PLAN 2018
Type Location Feedback Response
Provision River Road * Request under street crossing to * Provision of an underpass in of (near Hinkler connect bushwalks on either side River Road near Hinkler crossing Street) of River Rd. Street is not warranted as there is an existing signalised pedestrian facility within 200 metres east to Hinkler Street (At the Greenwich Hospital entrance). Council is also proposing a refuge island on River Road, near the golf course (Action 15).
Footpath River Road * No way to walk down this part of * Council is proposing a West River Rd with a pram. refuge island on River Road, near the golf course (Action 15).
Footpath Fox Street * There is a lack of footpath on the * The provision of a footpath north side of Fox St in Riverview. on the northern side of Fox Street is currently not feasible due to the staggered placement of existing street trees. Further, the possibility of providing a footpath may also require property setbacks or removal of a large number of trees.
Longueville * Need a school crossing for the * Further investigation Road Lane Cove Public School required by Council. children. There’s one for St Michaels but not the Lane Cove Public School. Many kids and parents attempt to run across the road here rather than walk-in to the traffic light
Park Lane * Poor/hazardous pedestrian * NSW Government is connectivity from St Leonards currently investigating the South/Greenwich to Gore Hill possibility of improving Oval/Royal North Shore Hospital pedestrian access across area. Nearest crossings at the Pacific Highway. Greenwich Rd and Berry Rd are 4 lanes of traffic with left and right turning lanes.
Agenda Page 29
Ordinary Council Meeting 17 September 2018 PEDESTRIAN ACCESS AND MOBILITY PLAN 2018
Type Location Feedback Response
Crossing Centennial • Crossing across Centennial * The 2018 PAMP Avenue Avenue would be better at gentle investigated this matter with traffic queues from Epping Road a vehicular and pedestrian lights extend pass here during count survey - results did not peak hour and make it very meet the RMS warrant for dangerous to cross. Oak/Gentle action. May be revisited in Street is a frequent route for Lane future considerations. Cove West residents walking to/from Lane Cove Shops and Burns Bay Area residents heading to/from the bus stops on Epping Road near Tantallon Oval/ Munro Street.
Centennial * I have lived in Hallam Ave for 40 * Has been investigated with a Avenue / years. Am desperate for a safe vehicular and pedestrian Oak Avenue crossing here to be able to count survey - results did not access the shops and bus stops meet the RMS warrant for safely. Cannot always walk the action. May be revisited in extra kilometres down to Figtree future considerations. tree lights. Please make a safe crossing for all! Currently do not cross here at peak times due to traffic banking up and volume of traffic. Many more older folk in the area could do a little walk to bus stop and shops more safely as well as those younger also wishing to get to bus stops and parks easier. Please!
River Road, • No footpath on this side of the * There is an existing between road, and no safe place to cross signalised pedestrian facility Standish for quite a while on either side within 200 metres east to Street and Hinkler Street (At the Northwood Greenwich Hospital Road entrance). Council is proposing a refuge island on River Road, near the golf course (Action 15).
Agenda Page 30
Ordinary Council Meeting 17 September 2018 PEDESTRIAN ACCESS AND MOBILITY PLAN 2018
Type Location Feedback Response
Footpath • Pedestrian access along Pottery * The possibility of widening Lane, between 1 Pottery Lane the existing footpath along and Central Avenue is unsafe Pottery Lane has been and has poor accessibility for investigated within the 2018 someone using a stick or walker. PAMP. It is noted that the It reduces the likelihood for older widening of the footpath residents living in Pottery along Pottery Lane will be Gardens or the Magnolia costly and difficult at this complex in Little Street attending point in time as it will require social activities and events held the setback of existing at Sydney Community Services. properties along this Its level gradient means it has roadway. good potential to improve access if the footpath were upgrades.
Centennial • There is no safe crossing here. * Has been investigated and Avenue, This is important, especially as addressed in the PAMP between there is a bus stop that takes you Epping Road to the City and many residents and trying to cross from the Mowbray apartments in the area. Need a Road mid-level crossing point.
Burns Bay • Terrifying trying to cross here - * Burns Bay Road / Road/ cars usually don't stop for people, Tambourine Bay Road will Tambourine pets or prams and they're too be signalised Bay Road busy checking traffic gaps to * Refuge island on Burns Bay Roundabout notice if anyone is crossing. Road near Grace Street has There are also no crossings on been recommended in this Burns Bay Road in between PAMP. Coles and Grace Street which means relying on traffic breaks or slow drivers
Near Burns • Dangerous crossing for * Burns Bay Road / Bay Road/ pedestrians when trying to cross Tambourine Bay Road will Tambourine Sutherland Street be signalised Bay Road Roundabout
Agenda Page 31
Ordinary Council Meeting 17 September 2018 PEDESTRIAN ACCESS AND MOBILITY PLAN 2018
Type Location Feedback Response
Centennial • With the introduction of the 292 * Possibility of signalising Avenue buses down Centennial Ave Centennial Avenue and opposite between Mowbray& Epping Rds, Elizabeth Parade has been Elizabeth as well as more apartment addressed Street dwellings constructed in the area, the influx of pedestrians requiring to cross Centennial Ave to access the bus stops e.g. opposite Elizabeth Pde has increased. In peak times it's dangerous for pedestrians to attempt to cross Centennial. Cars fly down the hill in both directions with no regard of the area being residential and potential for people crossing. I propose pedestrian crossing
Crossing Burns Bay * Needs traffic lights or crossing * Burns Bay Road / Rd / signs, getting very hard to cross Tambourine Bay Road will Tambourine especially, with children leaving be signalised Bay Rd the child care centre on foot just Roundabout running them across the road. Also hard a pedestrian, always running out into traffic, hoping someone will stop.
Crossing Centennial * CROSSING? Pedestrian Lights? * Has been investigated with a Avenue / This intersection is used by many vehicular and pedestrian Oak Avenue people on both sides of count survey - results did not Centennial to try to cross the meet the RMS warrant for road. Since the introduction of the action. May be revisited in Clearways (aka Speedways) future considerations. along this stretch of road, it can now take up to 4 minutes or more to be able to safely cross the road as a pedestrian. People cross here use the bus stops at Epping/Munro/Tantallon, as well as a large number to cross back or go to the shops. It is a kilometre between Epping and Figtree. This is a good halfway.
Agenda Page 32
Ordinary Council Meeting 17 September 2018 PEDESTRIAN ACCESS AND MOBILITY PLAN 2018
Type Location Feedback Response
Tambourine * This roundabout at the * Burns Bay Road / Bay Road / intersection of Burns Bay Rd and Tambourine Bay Road will Burns Bay Tambourine Bay Rd is extremely be signalised Round busy. Some road users are fast and aggressive. It is a frequent point of crossing for pedestrians coming from Lane Cove West including those with prams. The island is barely big enough for a pram or scooter. It desperately needs a marked pedestrian crossing.
The majority of the responses and comments received identify details which will be taken into consideration at the implementation stage. All other comments received have been noted and will be actioned by relevant Council Officers.
It is recommended that the 2018 PAMP be implemented in stages and prioritised subject to availability of funding over a five (5) year period. Alternative sources of funding will also be explored by Council’s Traffic and Transport Section. This could include incorporating funding related to Council’s infrastructure for the maintenance and construction of footpaths and shared bicycle paths. State and Federal grants will also be sought.
Conclusion
The implementation of the 2018 PAMP (AT-2) provides Council with a proactive approach to increase the level of walking as an important sustainable transport mode. The implementation of improved walking paths identified in the 2018 PAMP will be prioritised and constructed starting from the beginning of the 2018/19 financial year.
RECOMMENDATION That:- 1. The responses and comments received from residents and interest groups be received and noted; 2. The Final Pedestrian Access and Mobility Plan (PAMP), dated 1 August 2018, be adopted; and 3. The 2018 PAMP be reviewed and updated after a five (5) year period.
Martin Terescenko Executive Manager - Open Space and Urban Services Open Space and Urban Services Division
ATTACHMENTS: AT-1View Community Consultation - Outside Scope of PAMP 8 Pages AT-2View Final PAMP - 1 August 2018 132 Available Pages Electronically
Agenda Page 33 ATTACHMENT 1 Community Consultation - Outside Scope of PAMP
Agenda Page 34 ATTACHMENT 1 Community Consultation - Outside Scope of PAMP
Agenda Page 35 ATTACHMENT 1 Community Consultation - Outside Scope of PAMP
Agenda Page 36 ATTACHMENT 1 Community Consultation - Outside Scope of PAMP
Agenda Page 37 ATTACHMENT 1 Community Consultation - Outside Scope of PAMP
Agenda Page 38 ATTACHMENT 1 Community Consultation - Outside Scope of PAMP
Agenda Page 39
Ordinary Council Meeting 17 September 2018 INSTALLATION OF A SIGNALISED PEDESTRIAN CROSSING ON LONGUEVILLE ROAD AT THE PLAZA
Subject: Installation of a Signalised Pedestrian Crossing on Longueville Road at the Plaza Record No: SU5009 - 47181/18 Division: Open Space and Urban Services Division Author(s): Sashika Perera
Executive Summary
Council when considering a report in report in relation to the 2018 Pedestrian Access and Mobility Plan 2018 resolved to seek a further report in relation to the operation of the pedestrian crossings in the village. This report investigates the existing condition at the Lane Cove Plaza crossing in terms of the maximum queue lengths and recommends to undertake additional seven day 12 hour surveys for a period of two (2) weeks in the non-holiday period. In relation to the crossing at the Rosenthal end of Plaza, the RMS has advised that a ‘Keep Clear’ pavement marking is not supported at this location and recommends investigating the feasibility to widen this section of Rosenthal Avenue and Burns Bay Road to improve vehicular safety and access.
Background
The Lane Cove Plaza is a main pedestrian thoroughfare as well an area of high retail and event activity. The plaza also provides an important pedestrian link between Longueville and Burns Bay Roads which are classified as major access roads through the Local Government Area (LGA). Whilst it is essential to maintain pedestrian activity, Council receives ongoing complaints regarding delays to vehicular traffic due to the constant stream of pedestrians accessing the crossing.
At its meeting on 21 May 2018, Council resolved that the following be investigated:-
Longueville Road end of Plaza
1. “Traffic control measures at the pedestrian crossing on Longueville Road between the Westpac Bank and Lane Cove Plaza; and
Rosenthal Avenue end of Plaza
2. “Inclusion of a marked bus turning zone on both sides of the pedestrian crossing or other options.”
Discussion
Longueville Road End of Plaza
Council undertook queue length surveys to evaluate the impact of pedestrian traffic on vehicular traffic at the Lane Cove Plaza crossing on Longueville Road. To ensure that the worst case scenario is captured, the surveys were undertaken when pedestrian and vehicular traffic was expected to be at a maximum.
The surveys were undertaken on the following days:
Wednesday, 4 July 2018 between 8.00 – 9.00am, 2.30-3.30pm and 5.00-6.00pm; and
Saturday, 30 June 2018 between 9.00 -10.00am and 12.00-2.00pm.
Agenda Page 40
Ordinary Council Meeting 17 September 2018 INSTALLATION OF A SIGNALISED PEDESTRIAN CROSSING ON LONGUEVILLE ROAD AT THE PLAZA
It is noted that the initial surveys undertaken measured only the queue lengths but not the vehicular delays. Additional surveys as recommended will measure the vehicular delays over a 12 hour period which will provide more accurate results. The additional surveys will also investigate whether the pedestrian activity at the Plaza causes vehicular delays in Austin Street and Market Square car park.
Longueville Road End of Plaza
The average queue lengths depict that the impact of pedestrian traffic on vehicular traffic is generally minimal. The morning surveys (on Wednesday and Saturday) revealed that on average, the maximum queue length varied from three (3) to four (4) vehicles for both the northern and southern approaches. The PM surveys show that the average maximum queue length varied from one (1) to five (5) vehicles for both approaches.
The table below summarises the maximum queue lengths and the time it takes for the queue lengths to reduce to an acceptable level for each approach at various survey times. In a heavily pedestrianised area such as the Plaza, a queue of three (3) vehicles is generally considered acceptable.
As seen in the table below, typically, the maximum queue lengths dissipate to an acceptable level within 1 to 2.5 minutes. However, there are two (2) occurrences where this was not the case:
The survey undertaken on Wednesday, 4 July 2018 indicated that there was a maximum queue length of 18 vehicles at 2.47pm which corresponds with school pick up time. The queue length approximately extended up to Austin Street and took approximately five (5) minutes to reduce to two (2) vehicles.
On Saturday, 30 June 2018, the highest queue lengths were observed between 1.41pm and 1.47pm with the maximum queue being 13 vehicles at 1.41pm. The queue length reduced to four (4) vehicles in four (4) minutes but increased to 11 vehicles before dissipating to one (1) vehicle in two (2) minutes.
The survey times and approaches with the three (3) highest queue lengths are graphed in AT-1.
Wednesday, 4 July 2018 North Leg South Leg
Time at which Time at which Time for max Time for max queue to max queue Max queue max queue Max queue queue to reduce reduce to 3 vehicles or length Length (veh) length Length (veh) to 3 vehicles or less (mins) occurred occurred less (mins) 8.04 am 1.44 8:00 am 10 2.11 8.45 am 7 2.47 8.56 am 2.26 3.24 pm 7 1.27 2.47 pm 18 5.05 5.54 pm 9 1.01 5.37 pm 12 2.28 Saturday, 30 June 2018 9.00 am 13 1.27 9.02 am 8 1.42 12.03 pm 14 1.16 1.41 pm 13 8.42
Agenda Page 41
Ordinary Council Meeting 17 September 2018 INSTALLATION OF A SIGNALISED PEDESTRIAN CROSSING ON LONGUEVILLE ROAD AT THE PLAZA
Council has discussed the installation of traffic signals at this crossing with Roads and Maritime Services (RMS). They have advised there is concern that this location, if signalised, would show lack of compliance with people weaving in and out of the cars instead of waiting for the lights to change. There would also be a see through effect at Austin Street given the close proximity to the two traffic signals.
RMS also advised that before installing traffic signals the site must meet the RMS Traffic Signal Design warrants for a signalised mid-block marked foot crossing. As such, further pedestrian and vehicular counts are required to determine whether the location meets the RMS warrants.
As a guide, a signalised mid-block marked foot crossing may be considered if one of the following warrants is met.
(a) For each four one-hour periods of an average day: (i) The pedestrian flow crossing the road exceeds 250 persons/hour; and (ii) The vehicular flow exceeds 600 vehicles/hour in each direction or where there is a central median of at least 1.2 m wide, 1000 vehicles/hour in each direction. OR
(b) For each of eight one-hour periods of an average day: (i) The pedestrian flow exceeds 175 persons/hour; (ii) The vehicular flow exceeds 600 vehicles/hour in each direction or, where there is a central median of at least 1.2 m wide, 1000 vehicles/hour in each direction; and (iii) There is no other pedestrian crossing or signalized marked foot crossing within a reasonable distance.
It is anticipated that the total cost of the installation of a signalised pedestrian crossing is approximately $195,000 with the following general cost break down:-
TCS design – $20,000 Civil works design - $10,000 Relocation of services - $45,000 Installation of signals - $90,000 Construction of civil works – $30,000
Total $195,000
The installation of the pedestrian signals will also impact two trees which would need to be removed. The NSW Government’s official crash records between January 2010 and September 2017 (7 years and nine months) indicated that there were no recorded crashes within this period.
Rosenthal End of Plaza
For the Rosenthal end of the Plaza, Council investigated the option of delineating a ‘Keep Clear’ zone with line marking. During discussions with the RMS about this proposal, they advised that a recent amendment to the Delineation Guidelines Section 9 – Messages on Pavements, states that the only eligible location for the installation of ‘Keep Clear’ pavement markings are emergency vehicles station accesses, which may be blocked by traffic. As such, the installation of a ‘Keep Clear’ pavement marking at this location is non-standard and is not supported by RMS.
Agenda Page 42
Ordinary Council Meeting 17 September 2018 INSTALLATION OF A SIGNALISED PEDESTRIAN CROSSING ON LONGUEVILLE ROAD AT THE PLAZA
Whilst the existing configuration is compliant with Road design standards, the only other option to improve turning of longer vehicles at this location is to widen the road on the western side of the road. This will involve significant service relocation and design.
Conclusion
Longueville End of Plaza
Council undertook queue length surveys on Wednesday, 4 July 2018 (three (3) separate occasions) and on Saturday, 30 June 2018 (two (2) separate occasions) to determine the extent of the current vehicular delays at the Lane Cove Plaza crossing.
Typically within the surveyed period, the maximum queue lengths dissipate to an acceptable level within one (1) to two and a half (2.5) minutes with the exception of two (2) occurrences where the queue length extended to 18 and 13 vehicles and dissipated within five (5) and eight (8) minutes respectively. In terms of efficiency for vehicular traffic, the surveys indicate that the crossing typically operates at an acceptable level.
There are no recorded accidents at this location in the last seven (7) years which indicates that the crossing has been operating at a high level of safety. Should Council wish to proceed with the option of installing traffic signals in this location, further surveys will need to be undertaken to prove that this proposal meets the RMS warrants.
Rosenthal end of Plaza
RMS has advised that a ‘Keep Clear’ pavement marking is not supported at this location. It is recommended Council investigate the widening of this section of Rosenthal Avenue and Burns Bay Road to improve vehicular safety and access.
RECOMMENDATION
That Council:-
1. Undertake additional seven (7) day 12 hour surveys at the Longueville Road end of the Plaza for a period of two (2) weeks in the non-holiday period to determine the vehicular queue lengths and delays; or
2. Investigate the feasibility of widening the road at the Rosenthal Avenue end of Plaza.
Martin Terescenko Executive Manager - Open Space and Urban Services Open Space and Urban Services Division
ATTACHMENTS: AT-1View Queue Length Surveys 3 Pages
Agenda Page 43 ATTACHMENT 1 Queue Length Surveys
Agenda Page 44 ATTACHMENT 1 Queue Length Surveys
Agenda Page 45 ATTACHMENT 1 Queue Length Surveys
Agenda Page 46
Ordinary Council Meeting 17 September 2018 DROUGHT ASSISTANCE - PROVIDING RESPITE FOR INFANT FARM ANIMALS IN LANE COVE
Subject: Drought Assistance - Providing Respite for Infant Farm Animals in Lane Cove Record No: SU2765 - 55002/18 Division: General Managers Unit Author(s): Jessica Quilty; Craig Wrightson
Executive Summary
Council has pledged sister city support to the people of Gunnedah in providing assistance during times of drought. Methods of assistance that have been investigated as a result of Council’s resolution on the 20th August 2018 include providing a respite period for baby animals to be hand fed in the Lane Cove Local Government Area and use of existing land within the Lane Cove Local Government Area that could be used to accommodate baby farm animals. Council’s Keeping of Animals Policy is restrictive in terms of enclosure specification, neighbour notification and the number of animals (horses, cattle, sheep & goats) that can be kept on any premises, In addition, logistics and animal welfare issues have also been considered which has resulted in Council looking into providing alternative avenues of support in order to achieve similar outcomes for the farmers in the Gunnedah area.
Background
Council at its meeting 20 August 2018 resolved to:- “1. Write to the Mayor of Gunnedah, Mr Jamie Chaffey, pledging Sister City support to the people of Gunnedah during the current drought; 2. Subject to public consultation, donate $5,000 towards drought relief in the Gunnedah region; 3. Support local Lane Cove-based campaigns in practical ways in their efforts to raise funds for drought relief; 4. Update Council’s website with information about Gunnedah-based organisations which are raising funds to assist Gunnedah farmers, families and businesses during the drought; 5. Investigate options within our existing policy in relation to domestic animals to provide for a respite period which will allow for baby animals to be hand fed in the Lane Cove Local Government Area; and 6. Investigate use of existing land within the Lane Cove Local Government Area that could be used to accommodate baby farm animals.”
In relation to items 1 and 2, Council, has written to the Mayor of Gunnedah pledging sister city support and Council’s $5,000 donation is currently on public exhibition which closes on the 27th September 2018. Regarding items 3 and 4, Council’s website has been updated advising members of the public on how they can donate and give support via locally based organisations in the Gunnedah region. Council currently has a donation box at Council chambers as well as the library and is also undertaking fundraising events held by staff. This report addresses items 5 and 6 of the above resolution and discusses options investigated in relation to providing respite for infant farm animals in Lane Cove.
Agenda Page 47
Ordinary Council Meeting 17 September 2018 DROUGHT ASSISTANCE - PROVIDING RESPITE FOR INFANT FARM ANIMALS IN LANE COVE
Discussion
Council currently has a policy in relation to Keeping of Animals (Policy ES-08) which states:
4.10 Horses, Cattle, Sheep and Goats
Policy Objectives
To provide a minimum standard in relation to the keeping of horses, cattle, sheep and goats by persons within the Municipality of Lane Cove so as to preserve the amenity of the Municipality, general streetscape, the health of the area and the need to achieve acceptable standards of sanitation.
General Requirements
The maximum number of animals to be kept on any premises within a residential area shall be:
Horses and Cattle - one animal per 600 m2 of pastured land; and Sheep and Goats - one animal per 600 m2 of land.
The animals shall be suitably enclosed in an animal yard to prevent the escape of any animal.
The adjoining property owners are to be given the opportunity to comment on any application for the keeping of horses, cattle, sheep or goats.
Water receptacles shall be cleaned and replenished daily, to ensure they do not provide a breeding ground for mosquitoes.
Council’s initial approval will be for 12 months only, and then the application shall be reassessed having regard to complaints or nuisance arising. Council reserves the right to revoke such approval where in the opinion of the Council, revocation is warranted.
Enclosures
A written application together with plans and specifications for the construction of any enclosure must be submitted to and approved by Council prior to the commencement of any building construction.
Stables for horses shall be constructed of brick, stone or concrete or timber frame construction above a height of 0.5 metres from the floor covered externally only with timber framework. The floor shall be constructed of an impervious material and graded to the sewer.
The premises are to be kept free of any nuisance caused by vermin or odours at all times. Manure and food stuffs are to be cleaned up and disposed of in the appropriate manner, daily so as to maintain the health and amenity of the area.
Enclosures built for housing horses, cattle, sheep and goats shall be constructed a minimum of 30 metres from any dwelling, public hall, school, or any premises which is used for the manufacture, preparation, storage or sale of food, and a minimum distance of 4.5 m from any boundary.
In light of the above policy limitations and other logistical issues which are mentioned below, further avenues have been investigated in order to achieve similar outcomes for the farmers in the Gunnedah area.
Agenda Page 48
Ordinary Council Meeting 17 September 2018 DROUGHT ASSISTANCE - PROVIDING RESPITE FOR INFANT FARM ANIMALS IN LANE COVE
Establishing a collection point for the animals will be an issue and transporting animals over a large distance and at such a young age also presents welfare concerns, especially given that some animals might be in poor condition.
Council has been in contact with the North West Local Land Services and Gunnedah Shire Council to seek advice on practical ways Council and Lane Cove residents can contribute to drought assistance in the region.
In assisting farmers feeding their orphan livestock, it has been recommended that Council (through Rotary Club of Gunnedah) buy vouchers or credit at local farm supply shops which helps foster the local economy and business which are particularly struggling during this time. Weaning usually depends on weight, with calves usually weaned around four months of age and lambs around six months. Rather than transporting the young stock, powdered milk can be purchased locally and provided through multi - teat buckets purchase via the voucher system.
A number of other different forms of assistance have been identified which will require further investigation and assistance from our community. These include:- 1. Council facilitated mental health workers, either via skype or in person, to assist affected members of the community and aid with mental health issues; 2. Provision of a home hosting service whereby Lane Cove residents host affected families for a short period of time in order to provide some of kind of respite from the day to day issues they are facing; and 3. Volunteers which could also be sought from Lane Cove to assist in farm work such as marking, feeding, shearing, fencing etc.
Conclusion
Council has investigated ways in which we can provide assistance for infant farm animals to be fed and housed in the Lane Cove area. Unfortunately, due to logistical and animal welfare concerns other alternative avenues have been recommended. A range of alternate methods of assistance which warrant investigation for delivery in conjunction with the local community have been identified.
RECOMMENDATION That:- 1. The report be received and noted; and 2. Council investigate the methods of assistance identified in the report and a further report be submitted to Council.
Craig Wrightson General Manager General Managers Unit
ATTACHMENTS: There are no supporting documents for this report.
Agenda Page 49
Ordinary Council Meeting 17 September 2018 REDUCING AND PHASING OUT OF SINGLE USE PLASTIC ITEMS
Subject: Reducing and Phasing Out of Single Use Plastic Items Record No: SU6943 - 55093/18 Division: Environmental Services Division Author(s): David Wilson; Corinne Hitchenson
Executive Summary
This report responds to Council’s resolution at its Ordinary Meeting of 18 June 2018 to conduct a review aimed at reducing and where possible eliminating the use of single use plastics at Council events and venues.
Since 2011, Council has been proactive in how events have been organised following the adoption of the Sustainable Events Policy, which required Council staff to address waste, energy and use of environmentally appropriate materials and services.
As part of this review it was identified that, while minimal single-use plastics have been used at Council run events, further progress can be made through the removal or replacement of remaining plastic items with more appropriate products.
Through the process of this review Council has also identified more opportunities to show leadership in promoting the reduction of single-use plastics in our community. This will include Council educating users of Council facilities on alternatives to encourage users to reduce single- use plastics in their activities i.e. where Council is not organising an event, but for instance where a community hall or sporting venue is being hired.
Councils Events Management Policy reflects Council’s ongoing commitment to reducing single-use plastics, but it is considered a timely opportunity to review the processes of providing support to community events which may use third party providers who use single-use plastics, and in our ongoing commercial relationships with our leaseholders.
Background
At Council’s Ordinary Meeting held on the 18 June 2018, Council resolved to:-
1. Conduct a review of the consumption of single-use plastics such as plastic drinking straws, plastic bottles, plastic cups, plastic crockery and cutlery, plastic bags and any other single-use plastic items at all Council venues and Council supported and sponsored events;
2. Make suggestions of how Council can show leadership by reducing and where appropriate phase out the consumption of all single-use plastic items at all Council venues and Council supported and sponsored events;
3. Provides a report back to Council later this year to consider the adoption of any initiatives that have been identified to help reduce and where appropriate phase out the consumption of single-use plastic items; and
4. Includes in the report (at point 3 above) a list of possible alternative products that can be used at Council supported and sponsored events and their costs, with a comparison against current product costs and single use items.
Agenda Page 50
Ordinary Council Meeting 17 September 2018 REDUCING AND PHASING OUT OF SINGLE USE PLASTIC ITEMS
What are Single Use Plastics?
For the purpose of clarifying the term single use plastics, they are defined as “disposable plastics that are commonly used for plastic packaging and include items intended to be used only once before they are thrown away or recycled”.
Single-use plastics have many negative environmental, social and economic impacts. Australians use four to six billion single-use plastic bags alone, with only 3% of these being recycled and 80 million of these ending up as litter. Globally, at least 8 million tonnes of mishandled plastic waste washes into our oceans and rivers each year. Plastic does not biodegrade; rather it breaks down into ever-smaller pieces. Ongoing research by the CSIRO shows that microplastics - tiny plastic fibres and fragments, are being found in marine and human food chains and their impacts are a growing concern.
Council’s Decade of Commitment to Sustainability - Community Events
Council has hosted a large number of community events over the past decade that aim to raise awareness and educate the community on the issues surrounding waste and recycling and in particular avoiding the use of single-use plastics, including:- World Environment Day event in the Plaza featured a plastic-free message and included an interactive artwork focusing on the reduction of plastic bags (June); Impact of microplastics on the environment – community seminar; Plastic Free Living Workshop (July); At the recent Coffee Carnevale event, Council had two coffee-cup shaped bins to encourage the removal of single-use plastic lids from those who may have not yet adopted reusable cups; and For the past two (2) years Council has also promoted the use of reusable coffee cups by hosting the Sustainability Action Group who sells Keep Cups on the day.
The range of events that have been hosted over the years, and the ongoing high attendance levels, highlights the commitment of the community to sustainability and waste avoidance.
Background to Council-Run Events
Since the introduction of the NSW Environment Protection Authority program Waste Avoidance Sustainability improvement program (WASiP) in 2011, Council has acted to ensure that waste minimization during events is a key priority.
For the purpose of this report there are two (2) main types of Council-run events:-
1. Broad Community Events:
These events appeal to the wider public such as festival events, workshops, film screenings, plaza activities, cultural diversity, library, sustainability, bushcare, road safety, seniors, youth and community services/disability events.
These Council-run events rarely feature single-use plastic and staff have identified ways in which the use of any single use plastic item can be further reduced or eliminated.
Agenda Page 51
Ordinary Council Meeting 17 September 2018 REDUCING AND PHASING OUT OF SINGLE USE PLASTIC ITEMS
Of the 250 Council-run events over the past 12 months, 10 outdoor events had plastic water bottles for provision to performers, guest speakers, traffic controllers or volunteers. One event had plastic straws for a children’s event providing juice poppers. No events use single use cutlery, crockery or plastic bags and the four events which did use plastic cups have already identified ways that glass or paper cups can be provided.
The annual Food and Wine by the River event involves use of plastic wine glasses as conditions of liquor licence requires that glasses are not used. The durable plastic wine glasses are designed for multiple use tasting and can be taken home as a souvenir. Food suppliers at this event are encouraged to use bamboo or similar products and this is be part of the conditions of the 2018 event.
In addition to minimal use of single-use plastics, staff who run these public-facing events have self-identified ways in which to reduce single-use plastics in their activities including stainless steel straws used at Synergy Youth Centre; a reduction in plastic tablecloths for outdoor craft events; and reduction of laminated signage where possible. In some instances practical safety concerns still result in the use of plastic cable ties and cling film on catering that arrives to Council.
2. Small Group Events:
Council events also include smaller meetings or consultation groups such as Committee meetings, consultation workshops and similar activities where Council may typically provide catering. Council does not have data related to the number of these events held however as Council venues only provide crockery options, any decisions relating to the use of plastic cups, plates, cutlery and drink bottles have been made by staff or caterers. As a result Council can provide guides, options and directives to staff and caterers to assist in reducing instances where single-use plastics are being brought into these events.
Background to Council-Supported Events
Council has a long history of supporting community events through sponsorship, financial assistance or in-kind support.
While Council does require adherence to policies related to venue hire, traffic management and acknowledgement of financial assistance, community groups and businesses are currently not required to adhere to operational policies of Council.
To understand the scale of single-use plastics at Council-supported events Council will liaise directly with community groups and businesses who receive Council support for their event, to ascertain the use of single use plastics and options to minimise and remove them from the waste stream.
Background to Council-Run Venues
For the purpose of this report, Council-run venues are those which are available for public hire. This includes halls, community centres and Council’s Civic Centre. Given its visibility and civic nature, Lane Cove Plaza is also included in these discussions.
Council-run venues provide crockery for use and therefore use of single-use items within these venues has been at the discretion of the hirer. Through the process of reviewing the typical use of these venues, Council has observed a range of residual plastic stock such as cups, cutlery and plastic ‘glasses’ that have been left behind by the hirer. As part of the conditions of hire, the hirer is required to remove all rubbish/recycling with them at the conclusion of their event, and therefore there is no cost to Council for disposal of waste or recycling. Agenda Page 52
Ordinary Council Meeting 17 September 2018 REDUCING AND PHASING OUT OF SINGLE USE PLASTIC ITEMS
Hirers may perceive convenience, health or time / cost savings in bringing single-use plastic into the venue. They may also be unaware of the crockery items available or feel they do not suit their needs and as a result bring their own.
In the example of the hire of the Plaza, Council notifies hirers that no balloons are to be distributed, however those who do not book the Plaza may not be aware of this requirement and therefore distribute balloons informally without consultation with Council.
In addition to venues available for public hire, Council has lease arrangements with a number of high profile operators who use single-use plastics including sale of water bottles, use of plastic straws, cutlery etc.
Discussion
In areas that have regular staff presence and organisation such as public community events and regularly used venues, a number of positive practices are already in place. In reviewing Council- run events it became apparent that even though only present at 4% of events, the biggest area for improvement is in the provision of single-use plastic water bottles. Other areas such as plastic cups and one instance of straws can be addressed through provision of sustainable alternatives.
In the instance of alternatives to single-use plastic bottles, Council will in the first instance encourage people to bring their own refillable bottles for tap water. For public health reasons and due to the location of an event as well as access to potable water, there may be the need to provide bottled water for dignitaries and special guests; although it needs to be highlighted that this will be by exception and may only occur at less than 10 events per year. In the interim Council will investigate and trial options to reduce and remove plastic bottle use.
As Council staff currently utilise an event template that incorporates a sustainability checklist, updating this process along with the overarching Event Management Policy should reflect Council’s commitment to reducing the few instances where single-use plastic has been used in the past.
An area not mentioned in the original Council resolution but that was raised during the review was the use of some other types of single-use plastics such as table cloths, laminated signage and cable-ties.
Council successfully removed the use of single-use tablecloths from craft activity events for a 12 month period. In the instance where one was used recently it was identified that a roll of paper or investment in more durable materials that can be wiped down after each event would remove its need. The cost of these alternatives would be less than $50 over a 12 month period.
Some staff have reduced laminated signage, through purchasing re-usable display alternatives. These are not widely available to all staff so a further review of alternatives will be undertaken to ensure items laminated for display in weather are kept to a minimum.
Cable-ties are currently used at a number of larger scale events that require temporary signage to display important announcements, advertising or statutory materials. Where alternatives are not available these items would be used sparingly, reused where possible and disposed of correctly.
For Council-run activities which are not run by regular event staff such as public meetings, consultation sessions etc, Council can develop and implement a staff education program to ensure a more consistent approach in sustainable event management and work with local catering suppliers, so as to replace such things as cling film, single use trays and covers with sustainable alternatives, such as paper. Agenda Page 53
Ordinary Council Meeting 17 September 2018 REDUCING AND PHASING OUT OF SINGLE USE PLASTIC ITEMS
As Council promotes the use of local catering suppliers, it will be important to give notice to any of our food suppliers to let them know of Council’s position on single-use plastics. Ideally Council would be able to select businesses that are able to provide catering without single-use plastic and/or help to eradicate it by providing alternatives such as reusable platters.
Council staff will need education on the expectations around removing single-use plastics from Council-run events and venues which may include a demonstration on the range of alternatives and the support available to help remove single-use plastics.
In helping to ensure a reduction of single-use plastics at Council-supported events, it is suggested that an audit of these events be undertaken to understand any instances where single-use plastic currently being used. For example, a number of larger scale events happen during spring, Council can use this time to request information on any single-use plastic items on site to help with providing support in 2019. This could involve a guide to helping find alternatives and the potential for Council to purchase in bulk some alternatives which will be made available at these events during their first year, before moving to single-use plastic free in the future.
The below table shows the cost comparison for bulk purchasing of items:
Table.1 Cost Comparison of Single Use Plastics v’s Sustainable/Recyclable Options Plastic or Polystyrene Eco – Option/Alternative (Single Use) These options are products made from bamboo, or cardboard/paper based.
Cost per unit Cost Per unit Utensils - knife/fork /spoon $0.07 $0.16 clear poly ‘glass’ 285ml $0.09 $0.08 Coffee cup $0.05 $0.08 Dinner Plate $0.54 $0.06 Straw $0.03 $0.06 Total $0.78 $0.44
Source: www.wholesalepak.com.au
As can be seen in Table.1, with the advent of the use of eco products made from bamboo and cardboard in greater quantities, the cost of these products has significantly reduced. The cost of waste disposal/recycling is also significantly reduced (up to 30% less) where these items can be separated.
It is not anticipated that additional funding would be needed to assist with purchasing of eco- friendly products for Council-supported events. As part of the review Council would consider whether as part of its formal application and evaluation process for the Love Where You Live Event Sponsorship and Financial Assistance Grants, there should be reference to any single-use plastic at events that are supported by Council through those programs.
Hirers of Council venues would be encouraged not to use single-use items by providing a copy of a guide for alternatives at the time they receive booking confirmation. This would also be updated in the Conditions of Hire as an area that Council encourages hirers to consider.
Any residual stock left from other hirers will be removed from venues to reflect Council’s ongoing commitment to reduce single-use plastics.
Agenda Page 54
Ordinary Council Meeting 17 September 2018 REDUCING AND PHASING OUT OF SINGLE USE PLASTIC ITEMS
With regard to the use of balloons, Council’s current stallholder booking conditions highlights that balloons are not to be distributed in Lane Cove Plaza. As part of this review, it was noted that Council’s current Events Policy does not explicitly reference no use of balloons at outdoor events even though staff have been adhering to this for some time. As such the Events Policy should be updated to reflect this practice.
Event Management Policy
It is proposed to insert the following wording into Councils Event Management Policy (HS -02) in order to affirm Council’s position (this is considered a minor variation not requiring consultation):-
4.2.1 Single-Use Plastic
The following event requirements will apply to all events conducted at Council owned or managed sites:- Single-use plastic items such as bags, plates, bowls, cups, straws, cutlery, bottled water, lids and take away food containers are not to be used, sold or distributed; All avoidable plastic packaging, including cling wrap, plastic bags or similar must not be used in the purchase, sale, distribution and transport of food or goods; Balloons are not to be used, sold or distributed at outdoor events.
The Policy allows exemptions for single-use plastic items where they are necessary to meet health and safety requirements, or where there are no other practical alternative products or distribution methods available.
Council will work with some of its higher profile operators within Council facilities to help them to adopt this positive step towards reduction of single-use plastics in our community. This could include education on alternatives, checking provisions for responsible disposal of single-use plastics and provision of support to understand alternatives e.g. paper straws etc.
Conclusion
Council has resolved to being at the forefront of community expectations and to actively support the phasing out of single use plastics. As advancements in the use of products such as bamboo and other eco-packaging has developed over the past few years, there is both an environmental and economic reason to make these changes to our own Council events and operations.
Leadership in the form of raising awareness of our staff and from our local suppliers about the phasing out of single use plastics, would ensure that more sustainable and long term benefits are achieved, and by reducing the use of single-use plastic items, Council is demonstrating a tangible commitment to our community and future generations.
Agenda Page 55
Ordinary Council Meeting 17 September 2018 REDUCING AND PHASING OUT OF SINGLE USE PLASTIC ITEMS
RECOMMENDATION
That:-
1. The report be received and noted; and
2. Council’s Event Management Policy be amended by inclusion of the following:- “4.2.1 Single-Use Plastic The following event requirements will apply to all events conducted at Council owned or managed sites:- Single-use plastic items such as bags, plates, bowls, cups, straws, cutlery, bottled water, lids and take away food containers are not to be used, sold or distributed; All avoidable plastic packaging, including cling wrap, plastic bags or similar must not be used in the purchase, sale, distribution and transport of food or goods; Balloons are not to be used, sold or distributed at outdoor events.”
Michael Mason Executive Manager Environmental Services Division
Jane Gornall Executive Manager - Human Services Human Services Division
ATTACHMENTS: There are no supporting documents for this report.
Agenda Page 56
Ordinary Council Meeting 17 September 2018 ANNUAL FINANCIAL STATEMENTS FOR 2017/2018 - REFERRAL FOR AUDIT
Subject: Annual Financial Statements for 2017/2018 - Referral for Audit Record No: SU740 - 51819/18 Division: Corporate Services Division Author(s): Craig Dalli
Executive Summary
Council's Annual Financial Statements for the year ended 30 June 2018 are presented for referral to external Audit. A statement is required in respect of the accounts from Council and Management in relation to the accuracy of the accounts. It is recommended that Council sign the statement and refer the accounts for Audit. Discussion
Council's Annual Financial Statements for the year ended 30 June 2018 have been prepared and are ready to proceed for external Audit. They will be available electronically from Friday, 14 September 2018 at AT-3. The general purpose financial statements, special purpose financial statements and special schedules are required to be audited by 31 October 2018 following the financial year end. In accordance with Section 413(2)(c) of the Local Government Act, Council is required to include with the Annual Financial Statements a "Statement by Councillors and Management" signed under resolution of Council, by the Mayor, one other Councillor, the General Manager and the Responsible Accounting Officer, which will allow Council's external Auditor to complete the Audit. A similar "Statement by Councillors and Management" is also required for the Special Purpose Financial Statements.
Following the Audit, the Annual Financial Reports will then be presented to Council in November, with the Auditors Report. In order for Council's Annual Financial Statements for 2017/2018 to go forward for Audit the following resolution of Council is now required and the Statements to be signed by Councillors and Management are attached at AT-1 and AT-2.
RECOMMENDATION That:- 1. In respect to Council's General Purpose Financial Reports the following statement which is shown at AT-1 be provided for signature by the Mayor, one other Councillor, the General Manager and the Responsible Accounting Officer:- GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2018 Statement by Councillors and Management made pursuant to section 413 (2)(C) of the Local Government Act 1993 (as amended). The attached General Purpose Financial Statements for the year ended 30 June 2018, have been drawn up in accordance with the:- Local Government Act 1993 (as amended) and the Regulations made there under; Australian Accounting Standards and professional pronouncements; and Local Government Code of Accounting Practice and Financial Reporting. To the best of our knowledge and belief, this Report:- Presents fairly the Council's operating result and financial position for the year; and Accords with Council’s accounting and other records. We are not aware of matter that would render this Report false or misleading in any way. Agenda Page 57
Ordinary Council Meeting 17 September 2018 ANNUAL FINANCIAL STATEMENTS FOR 2017/2018 - REFERRAL FOR AUDIT
2. In respect to Council's Special Purpose Financial Reports, the following statement which is shown at AT-2 be provided for signature by the Mayor, one other Councillor, the General Manager and the Responsible Accounting Officer:- SPECIAL PURPOSE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2018 Statement by Councillors and Management made pursuant to the Local Government Code of Accounting Practice and Financial Reporting. The attached Special Purpose Annual Financial Statements for the year ended 30 June 2018, have been drawn up in accordance with:- NSW Government Policy Statement "Application of National Competition Policy to Local Government"; Office of Local Government guidelines "Pricing & Costing for Council Businesses: Guide to Competitive Neutrality"; and The Local Government Code of Accounting Practice and Financial Reporting. To the best of our knowledge and belief, these Reports:- Present fairly the Council's operating result and financial position for each of Council’s declared Business Activities for the year; and Accord with Council’s Accounting and other records. We are not aware of any matter that is false or misleading in any way.
3. Council's Annual Financial Statements for the year ended 30 June 2018 be referred for audit by Council’s external Auditors.
Craig Dalli Executive Manager - Corporate Services Corporate Services Division
ATTACHMENTS: AT-1View General Purpose Financial Statements, Statement by 1 Page Councillors and Management AT-2View Special Purpose Financial Statements, Statement by 1 Page Councillors and Management AT-3View Draft Financial Statements for the Year Ended 30 June Available 2018 Electronically from Friday, 14 September 2018
Agenda Page 58 ATTACHMENT 1 General Purpose Financial Statements, Statement by Councillors and Management
Agenda Page 59 ATTACHMENT 2 Special Purpose Financial Statements, Statement by Councillors and Management
Agenda Page 60
Ordinary Council Meeting 17 September 2018 NSW PUBLIC LIBRARY FUNDING UPDATE
Subject: NSW Public Library Funding Update Record No: SU2122 - 55122/18 Division: Human Services Division Author(s): Jennifer Bice
Executive Summary
The 2018-19 NSW State Budget reduced recurrent public library funding by 5% and also excluded metropolitan councils from applying for infrastructure grants for their libraries.
At the July 2018 Meeting Council resolved to endorse the Local Government NSW (LGNSW) and NSW Public Libraries Association (NSWPLA) advocacy initiative, Renew Our Libraries. This campaign launched on 1 August and has achieved some success. On 24 August the NSW Government announced that it will increase library funding by $60 million over four (4) years.
Renew Our Libraries campaign will continue from now until the March 2019 election. The focus will now move to clarifying the funding components and ensuring that the government develops a sustainable future funding model for libraries.
Background
Council receives an annual subsidy payment from the State Government that has two (2) components:- $1.85 per capita payment (has not increased since 1997/98); and A subsidy adjustment (based on disability and geographic factors).
When the 2018-19 NSW budget was announced there was a 5% decrease in NSW public library recurrent funding from $28.8 million in 17/18 to $23.5 million in 18/19. This suggested that all NSW councils would receive less funding in 2018/19. Metropolitan councils were also excluded from applying for library infrastructure grants. Recent Library Infrastructure Grants have contributed funding for a range of council projects including building new libraries, refurbishing existing buildings, converting maker spaces, major technology projects, purchase of capital equipment, etc. Lane Cove Council received a $180,000 Library Development Grant in 2008/09 that contributed to the fit-out of the Lane Cove Library Extension.
At the July 2018 Meeting Council resolved to endorse the Local Government NSW (LGNSW) and NSW Public Libraries Association (NSWPLA) advocacy initiative, Renew Our Libraries.
Discussion
NSW public libraries receive the lowest per-capita funding from their State Government compared to all other states in Australia. The percentage of State funding has been falling since the 1980’s as there has been no indexing to population growth or Consumer Price Index (CPI).
Councils across NSW were shocked when the NSW State Budget 2018-19 reduced recurrent public libraries funding by 5% and cut access to infrastructure grant funding for metropolitan councils.
Agenda Page 61
Ordinary Council Meeting 17 September 2018 NSW PUBLIC LIBRARY FUNDING UPDATE
Local Government NSW (LGNSW) and NSW Public Libraries Association (NSWPLA) united to form Renew Our Libraries, an advocacy initiative with the objectives of: 1. Doubling the state government funding contribution to NSW public libraries; and 2. The creation of a new funding model for NSW public libraries that is sustainable for the long term.
Council endorsed involvement in this campaign at the Council meeting of 23 July 2018 and wrote to the Minister of the Arts, The Hon. Don Harwin MLC; Shadow Minister of the Arts, The Hon. Walt Secord MLC and Member for Lane Cove, The Hon. Anthony Roberts MP about the issue.
The Renew our Libraries campaign was launched on 1 August 2018. The Library featured the campaign on the Library webpage, in a Local Government Week Display, in an eNewsletter and in flyers inserted into the Library Newsletter. This type of support has been replicated across NSW as many councils endorsed the campaign – including all the NSROC councils. More than 6,000 NSW residents signed a petition to support NSW public libraries.
On 24 August 2018 the State Government announced that all councils will receive an increase in annual library subsidy funding of between 40 to 50 per cent by 2022-23. The sector is very pleased that the Renew Our Libraries campaign has resulted in a commitment from the Government to increase library funding by $60 million over four years.
Council has been advised by the State Library of NSW that the 5% reduction for 2018/19 will remain, however, reinstatement of a grant program for metropolitan public libraries has been recommended – details are not yet available. The announced $60 million increase will be staged over four years with the per capita subsidy amount (currently $1.85) to increase to $2.45 in 2019/20, $2.55 in 2020/21, $2.65 in 2021/22 and $2.85 in 2022/23. The subsidy adjustment payment that mainly benefits smaller and needier communities will increase by 28.17% over the four year period. There will also be a new grant program totalling $6 million per annum that will commence in 2019-20.
The Renew Our Libraries campaign will continue between now and the March 2019 State Election with the focus being on:- Liaising with the state government to clarify the funding components and ensure that this pre-election commitment is converted to real funding; and Lobbying the government to develop a sustainable future funding model that enables libraries (and councils) to concentrate on their core business – improving the liveability of their communities
Conclusion
After recurrent library funding was reduced by 5% in the 2018-19 State budget Council resolved to endorse the LGNSW and NSWPLA advocacy initiative, Renew Our Libraries. Council was also concerned that metropolitan councils had been excluded from applying for infrastructure grants. The statewide campaign launched on 1 August and has resulted in a State Government announcement that there will be an increase to library funding by $60 million over four years.
Renew Our Libraries will now concentrate on clarifying the funding components and on lobbying the government to develop a sustainable future funding model.
RECOMMENDATION
That the report be received and noted.
Agenda Page 62
Ordinary Council Meeting 17 September 2018 NSW PUBLIC LIBRARY FUNDING UPDATE
Jane Gornall Executive Manager - Human Services Human Services Division
ATTACHMENTS: There are no supporting documents for this report.
Agenda Page 63
Ordinary Council Meeting 17 September 2018 VOLUNTEERING EXPO
Subject: Volunteering Expo Record No: SU3116 - 55324/18 Division: Human Services Division Author(s): Carol Sinclair
Executive Summary
On 27 August Council’s Community Services Section held a Volunteering Expo where the community was invited to hear about volunteering opportunities available in Lane Cove and to find out how volunteering can help both them and the community.
Background
The Volunteering Expo was held in response to actions listed in both the Strategy for an Age- Friendly Lane Cove (facilitate older people becoming involved in volunteering should they wish) and the Community Strategic Plan, Our Society (coordinate and promote opportunities for community members to participate in their community through meaningful work, including volunteer work)
Discussion
Keynote speaker Andrea Turner from the Centre for Volunteering provided an overview on volunteering and its benefits to the volunteers, recipients and organisations. Andrea gave a volunteer’s perspective on the range and diversity of opportunities across Sydney and different ways to look for volunteering jobs including websites, cold calling and using existing networks.
The talk was followed by representatives from Wild Life Rescue, Sydney Community Services, Council’s Bushcare Team and the TAFE AMEP Volunteer Tutor Program (Adult Migrant English Program) who spoke about the different types of volunteering opportunities available in their organisations and how to get involved.
After the presentations there was time for networking with the speakers and with other organisations represented on the night such as: the Lane Cove Chaplaincy, the Lane Cove Historical Society, Vinnie’s, Boomerang Bags, Primary Ethics Ltd and TAD (provides personalised technology, equipment and services for people with disability) with each service having a table with printed information
Results
70 people attended the event ranging from teenagers to people over 65. The largest group were women (66%) however there were many men who were interested in volunteering (33%). All organisations reported that people had signed up to be volunteers and took away further information.
Council’s Bushcare Team reported that six (6) people left their contact details so they can be included into the program. As an aside the Centre for Volunteering was impressed with how families with children could be part of the Council’s Bushcare program. They noted that there are very few opportunities for children to be involved in volunteering;
The TAFE AMEP Volunteer Tutor Program reported an overwhelming response with 15 people signing up for their online 15 week course;
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Ordinary Council Meeting 17 September 2018 VOLUNTEERING EXPO
Primary Ethics Ltd reported that three (3) people expressed an interest in being part of their schools program;
The Centre for Volunteering provided information and support to TAD in how to promote their program to attract additional volunteers using a range of free Volunteering Websites;
Sydney Wild Life attracted many participants to their stall and are now waiting for people to sign up online; and
Sydney Community Services (SCS) had people sign up for their Linen Service, a much needed service and many people were interested in the services SCS provides to the community.
Conclusion
Efforts to encourage volunteering are important to residents of Lane Cove. Not only do they provide important support to the people and organisations, it helps keep the community active and connected and engenders feelings of value and wellbeing to those who volunteer.
RECOMMENDATION
That the report be received and noted.
Jane Gornall Executive Manager - Human Services Human Services Division
ATTACHMENTS: There are no supporting documents for this report.
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Ordinary Council Meeting 17 September 2018 COUNCIL SNAPSHOT
Subject: Council Snapshot Record No: SU220 - 54197/18 Division: General Managers Unit Author(s): Craig Wrightson
Executive Summary
Attached for the information of Councillors is a review of Council’s recent activities. This report provides a summary of the operations of each Division for August 2018.
RECOMMENDATION
That the report be received and noted.
Craig Wrightson General Manager General Managers Unit
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