Agenda Ordinary Council Meeting 17 September 2018 The meeting commences at 6.30pm. If members of the public are not interested in any business recommended to be considered in Closed Session or there is no such business, Council will ordinarily commence consideration of all other business at 7pm. Ordinary Council 17 September 2018 Notice of Meeting Dear Councillors Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers, 48 Longueville Road Lane Cove on Monday 17 September 2018 commencing at 7:00pm. The business to be transacted at the meeting is included in this business paper. Yours faithfully Craig Wrightson General Manager Council Meeting Procedures The Council meeting is chaired by the Mayor, Councillor Pam Palmer. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm on the Thursday following the meeting. The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items on the agenda. Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions. If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Executive Manager – Corporate Services on 99113550. Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under the Government Information (Public Access) Act 2009, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation. Agenda Page 2 Ordinary Council 17 September 2018 TABLE OF CONTENTS DECLARATIONS OF INTEREST APOLOGIES OPENING OF MEETING WITH PRAYER ACKNOWLEDGMENT TO COUNTRY NOTICE OF WEBCASTING OF MEETING PUBLIC FORUM Members of the public may address the Council Meeting on any issue for 3 minutes. CONFIRMATION OF MINUTES 1. ORDINARY COUNCIL MEETING - 20 AUGUST 2018 MAYORAL MINUTES 2. COUNCIL'S ACHIEVEMENTS OVER 2017/18 ............................................................ 4 ORDERS OF THE DAY NOTICES OF MOTION 3. LANE COVE GIFT CARD ............................................................................................ 9 OFFICER REPORTS FOR DETERMINATION 4. ELECTION OF DEPUTY MAYOR AND COUNCILLOR REPRESENTATION ON COUNCIL & EXTERNAL COMMITTEES FOR 2018-19 ............................................. 10 5. REVIEW OF COMMUNITY REPRESENTATIVES ON COUNCIL'S ADVISORY COMMITTEES ............................................................................................................ 18 6. PEDESTRIAN ACCESS AND MOBILITY PLAN 2018 ............................................... 25 7. INSTALLATION OF A SIGNALISED PEDESTRIAN CROSSING ON LONGUEVILLE ROAD AT THE PLAZA .................................................................... 40 8. DROUGHT ASSISTANCE - PROVIDING RESPITE FOR INFANT FARM ANIMALS IN LANE COVE .......................................................................................................... 47 9. REDUCING AND PHASING OUT OF SINGLE USE PLASTIC ITEMS ...................... 50 10. ANNUAL FINANCIAL STATEMENTS FOR 2017/2018 - REFERRAL FOR AUDIT .. 57 OFFICER REPORTS FOR INFORMATION 11. NSW PUBLIC LIBRARY FUNDING UPDATE ............................................................ 61 12. VOLUNTEERING EXPO ............................................................................................ 64 13. COUNCIL SNAPSHOT ............................................................................................... 66 Agenda Page 3 Ordinary Council Meeting 17 September 2018 COUNCIL'S ACHIEVEMENTS OVER 2017/18 Subject: Council's Achievements Over 2017/18 Record No: SU6612 - 56339/18 Division: Lane Cove Council Author(s): Councillor Pam Palmer Executive Summary Since the Local Government elections in September 2017, Council has focussed on achieving numerous plans, projects and events which align with Council’s Delivery Program and Operational Plan. It’s important to recognise Council’s achievements over the past year as these activities have resulted in better outcomes for our community. Discussion Highlighted below are some key achievements which will provide major benefits to the Lane Cove community. A more complete list of achievements in 2017/18 can also be found in the table below. Rosenthal Project Commencement on site of work for the Rosenthal Project started in September. Excavation works are largely complete at the southern end of the site, and complete at the northern end of the site. More than half the concrete slab on ground of the lowest car park level car park (B3) has been laid, as has about a third of the next car park level (B2). Formwork has commenced on the next level above that (B1) at the southern end of the site. Lift shaft and stair structures continue to be raised at the southern end. Design development for above ground retail and the park level continues. Community consultation was also undertaken to assist with selecting a permanent name for the site. Waste Diversion The new $100 million waste processing facility at the Woodlawn Eco-precinct in southern NSW was opened in September 2017 which Council uses for its waste treatment. The facility transforms waste into useful compost for environmental rehabilitation using household waste (red bin). The waste to landfill diversion rate of 66% continues to be achieved. Agenda Page 4 Ordinary Council Meeting 17 September 2018 COUNCIL'S ACHIEVEMENTS OVER 2017/18 Mindarie Park Mindarie Park will provide the Lane Cove North community with a 6,300m2 place to come together and contributes to developing a sense of belonging in the community. Construction of the first stage of the park commences in Spring 2018 with detailed design development and community consultation having occurred in September/October 2017. The new play space will include play equipment, seating, landscaping and fencing. Planning Council’s Local Environment Plan (LEP) 2009 continues to guide development across the LGA. With most of the rezonings which occured in 2009 having already been taken up, new dwelling targets from the State Government could be met in the first instance by the current development of residential apartments in the St Leonards commercial zone. A draft Planning Proposal for St Leonards South could provide more dwellings toward longer-term targets. At the same time, redevelopment of commercial buildings in St Leonards will assist Council to meet its jobs growth targets. Agenda Page 5 Ordinary Council Meeting 17 September 2018 COUNCIL'S ACHIEVEMENTS OVER 2017/18 Community Council’s vision is for a connected, inclusive, sustainable community. Council’s generous program of financial assistance grants assists community groups to partner with us in our vision. Council’s program of events and festivals throughout the year builds connection and inclusiveness in the community. A new creative precinct was established with the refurbishment of the lower floors of Gallery Lane Cove. Sustainability Our leafy streets and bushland areas are integral to our local identity. Council remains invested in bushcare programs, our wonderful Community Nursery, as well as many events and programs which highlight our commitment to a sustainable community. September 2017 Construction of the Rosenthal Project commenced Continued the most generous Financial Assistance program for Community Groups on the North Shore Lane Cove Festival Events including Rotary Fair, Sustainability Lane and Coffee Carnivale Inaugural Spring Garden Competition Sponsorship of Lane Cove Fun Run Bike Week Activities October 2017 Launch of Woodlawn Waste Recovery Facility Business Resilience Project with Lane Cove Village retailers Lane Cove Night Out event held to promote shopping locally Disability Action Inclusion Plan (DIAP) adopted November 2017 Literary Awards Presentation Night held Conducted Festival by the River, including the Food and Wine Festival Golf Course footbridge replaced December 2017 Seniors fitness circuit installed at Blackman Park Light Up Lane Cove Christmas Lights Competition held Lighting of the Christmas Tree and Chanukah events held in the Plaza Laneway Public Art Project – Birdwood/Rosenthal Lanes More than 150 participants in Bush Kids program for the Quarter February 2018 Chinese New Year Celebrations Review of organisational structure and delegations Sunset in the Village program included twilight activities such as Sunset Artists’ Market (over 20 artisanal stallholders), Screen on the Green and Twilight Bushcare Agenda Page 6 Ordinary Council Meeting 17 September 2018 COUNCIL'S ACHIEVEMENTS OVER 2017/18 March 2018 Local Planning Panel introduced Move More in March conducted Love