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2021-2022 EDE Technical Reference Processing Codes Section

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2021-2022 EDE Technical Reference Processing Codes Section Processing Codes Table of Contents Introduction ............................................................................................................................. 4-2 2021-2022 ISIR Cross-Reference ........................................................................................... 4-4 Table of Reject Codes and How to Respond to Each ............................................................ 4-38 Transaction Reject Error Messages ....................................................................................... 4-42 Assumption Overrides ........................................................................................................... 4-43 Field Name and Position Cross-References .......................................................................... 4-45 NSLDS Loan Program Codes ............................................................................................... 4-67 NSLDS Loan Current Status Codes ...................................................................................... 4-68 State/Country/Jurisdiction Codes .......................................................................................... 4-70 Correction Data Entry Specifications .................................................................................... 4-71 Message Classes .................................................................................................................... 4-83 Comment Codes .................................................................................................................... 4-84 May 2020 (2021-2022) EDE Technical Reference Processing Codes 4-1 Introduction This section provides tables of codes, messages, and data specifications to assist you in defining your system, submitting your data, and correcting errors or Free Application for Federal Student Aid (FAFSA®) data, as well as other processing codes associated with the Central Processing System (CPS) Electronic Data Exchange (EDE) process. A summary of the tables in this section appears below: 2021-2022 ISIR Cross-Reference This cross-reference table compares the 2020-2021 Institutional Student Information Record (ISIR) field number, start position, and end position with the 2021-2022 ISIR field number, start position, and end position. It also lists the field values (for each field) that have changed from the last award year. Table of Reject Codes and How to Respond to Each Use this table to determine the meaning of reject codes on a Student Aid Report (SAR) or ISIR. The table outlines how to correct each reject and references comment code numbers associated with the rejects. Transaction Reject Error Messages This table reports the Record Reject codes (3 to 16) and the Transmission Error codes (17 to 18). The table lists the actual text for each reject code, a description of the error, and a resolution for each error. The record error messages indicate that the individual student record was not processed. You must fix any student record with a record error message and send it to the CPS again for processing to generate another ISIR. Transmission errors are problems with the transmission of the records. Assumption Overrides This table associates the override codes with the assumption the CPS makes during processing. It also explains what happens if you use this code and provides an example of when you would use this code. Field Name and Position Cross-References Use this table to determine which fields were verified or corrected in the previous transaction or which fields are highlighted on the ISIR. It also defines the field positions for the SAR field, the FAFSA field name, and the question number on the FAFSA. NSLDS Loan Program Codes Use the codes in this table to identify loan program types sent by NSLDS on ISIRs. These codes are described in the six NSLDS Loan Program Code fields in the ISIR Record Description/Data Dictionary found in the Record Layouts section of this technical reference. May 2020 (2021-2022) EDE Technical Reference Processing Codes 4-2 NSLDS Loan Current Status Codes Use the codes in this table to determine the current loan status information sent by NSLDS on the ISIR. These codes are described in the six NSLDS Loan Current Status fields in the ISIR Record Description/Data Dictionary found in the Record Layouts section of this technical reference. State/Country/Jurisdiction Codes Use the codes in this table to determine the valid state abbreviations used for the following fields, which are found in various record layouts in this technical reference: Student’s Permanent State Student’s Driver’s License State Code Student’s State of Legal Residence High School State Parents’ State of Legal Residence Correction Data Entry Specifications You can use this table in conjunction with the Correction Export Record Layout found in the Record Layouts section. The table defines the CPS Correction Number and field length. It defines the valid data to send for each field on a correction record. The table also indicates if the CPS Correction Number field is a signed value, the justification of the field, and if the field can be corrected to blank. Message Classes This table lists the message classes associated with application processing. Comment Codes This section describes where to find information about changes to the SAR comments. May 2020 (2021-2022) EDE Technical Reference Processing Codes 4-3 2021-2022 ISIR Cross-Reference 2020-2021 ISIR 2021-2022 ISIR # Start End # Start End Changes Field Name Field Name Request Title 1 4300 Request Title 1 4300 Year Indicator 1 1 1 Year Indicator 1 1 1 Modified valid content to: 2, Will always be “2” (for 2021- 2022) Original Social 2 2 10 Original Social 2 2 10 Security Number Security Number Original Name ID 3 11 12 Original Name ID 3 11 12 Transaction Number 4 13 14 Transaction Number 4 13 14 Student’s Last Name 5 15 30 Student’s Last Name 5 15 30 Student’s First Name 6 31 42 Student’s First Name 6 31 42 Middle Initial 7 43 43 Middle Initial 7 43 43 Permanent Mailing 8 44 78 Permanent Mailing 8 44 78 Address Address Student’s Permanent 9 79 94 Student’s Permanent 9 79 94 City City Student’s Permanent 10 95 96 Student’s Permanent 10 95 96 State State Student’s Permanent 11 97 101 Student’s Permanent 11 97 101 Zip Code Zip Code Student’s Date of 12 102 109 Student’s Date of 12 102 109 Modified valid Birth Birth content; 19000101 to 20070930 Student’s Permanent 13 110 119 Student’s Permanent 13 110 119 Phone Number Phone Number Student’s Driver’s 14 120 139 Student’s Driver’s 14 120 139 License Number License Number Student’s Driver’s 15 140 141 Student’s Driver’s 15 140 141 License State Code License State Code Student’s E-mail 16 142 191 Student’s E-mail 16 142 191 Address Address Student’s Citizenship 17 192 192 Student’s Citizenship 17 192 192 Status Status Student’s Alien 18 193 201 Student’s Alien 18 193 201 Registration Number Registration Number May 2020 (2021-2022) EDE Technical Reference Processing Codes 4-4 2021-2022 ISIR Cross-Reference (Continued) 2020-2021 ISIR 2021-2022 ISIR # Start End # Start End Changes Field Name Field Name Student’s Marital 19 202 202 Student’s Marital 19 202 202 Status Status Student’s Marital 20 203 208 Student’s Marital 20 203 208 Modified valid Status Date Status Date content; 190001 to 202209 Student’s State of 21 209 210 Student’s State of 21 209 210 Legal Residence Legal Residence Student Legal 22 211 211 Student Legal 22 211 211 Modified field Resident Before Resident Before name year 01-01-2015? 01-01-2016? reference Student’s Legal 23 212 217 Student’s Legal 23 212 217 Modified valid Residence Date Residence Date content; 190001 to 202212 Are You Male or 24 218 218 Are You Male or 24 218 218 Female? Female? Do you want Selective 25 219 219 Do you want Selective 25 219 219 Service to register Service to register you? you? Drug Conviction 26 220 220 Drug Conviction 26 220 220 Affecting Eligibility Affecting Eligibility Parent 1 Highest 27 221 221 Parent 1 Highest 27 221 221 Grade Level Grade Level Completed Completed Parent 2 Highest 28 222 222 Parent 2 Highest 28 222 222 Grade Level Grade Level Completed Completed HS Diploma or 29 223 223 HS Diploma or 29 223 223 Equivalent Equivalent High School Name 30 224 273 High School Name 30 224 273 High School City 31 274 301 High School City 31 274 301 High School State 32 302 303 High School State 32 302 303 High School Code 33 304 315 High School Code 33 304 315 First Bachelor’s 34 316 316 First Bachelor’s 34 316 316 Modified field Degree By Degree By name year 07-01-2020? 07-01-2021? reference Grade Level in 35 317 317 Grade Level in 35 317 317 College College Degree/Certificate 36 318 318 Degree/Certificate 36 318 318 Interested in receiving 37 319 319 Interested in receiving 37 319 319 Work-Study? Work-Study? Filler 38 320 369 Filler 38 320 369 Student’s Tax Return 39 370 370 Student’s Tax Return 39 370 370 Completed? Completed? Student’s Type of 40 371 371 Student’s Type of 40 371 371 Modified field 2018 Tax Form Used? 2019 Tax Form Used? name year reference May 2020 (2021-2022) EDE Technical Reference Processing Codes 4-5 2021-2022 ISIR Cross-Reference (Continued) 2020-2021 ISIR 2021-2022 ISIR # Start End # Start End Changes Field Name Field Name Student’s Tax Return 41 372 372 Student’s Tax Return 41 372 372 Filing Status Filing Status Student Filed a 42 373 373 Student Filed a 42 373 373 Schedule 1? Schedule 1? Student’s Adjusted 43 374 380 Student’s Adjusted 43 374 380 Gross Income from Gross Income from IRS form IRS form Student’s U.S.
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