(MERA) Request for Proposals Radio Communications System
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Marin County on behalf of Marin Emergency Radio Authority (MERA) Request for Proposals Radio Communications System May 6, 2016 Prepared by Federal Engineering, Inc. 10600 Arrowhead Dr., Suite 160 Fairfax, VA 22030 703-359-8200 Marin County, CA Radio System Request For Proposals Table of Contents 1. Project Overview ................................................................................................ 7 1.1 Introduction ........................................................................................................ 7 1.2 Background ........................................................................................................ 8 Marin County ..................................................................................................... 8 RFP Purpose ..................................................................................................... 9 Interoperability with Legacy and Adjacent Systems ......................................... 10 1.3 Overview of this Document .............................................................................. 12 2. Project Summary ............................................................................................. 14 2.1 Project Components ........................................................................................ 14 2.2 Authorization and Funding ............................................................................... 15 2.3 Proposals Desired............................................................................................ 16 2.4 Quality Assurance and Coordination ................................................................ 16 Codes, Standards and Guidelines ................................................................... 16 Frequency Coordination and Licensing ............................................................ 19 Federal Aviation Administration (if applicable) ................................................. 20 2.5 Project Management Plan ................................................................................ 20 Scheduling ....................................................................................................... 20 Project Punch List ............................................................................................ 22 Project Meetings .............................................................................................. 22 Project Staffing ................................................................................................ 23 QA/QC Program .............................................................................................. 24 2.6 Project Submittals ............................................................................................ 25 2.7 Preliminary Design (included in proposal response) ........................................ 26 2.8 Detailed Design (90 days after contract award) ............................................... 26 2.9 Detailed Design Review ................................................................................... 27 2.10 System Staging, Delivery, and Installation ....................................................... 27 2.11 Final System Acceptance ................................................................................ 28 3. Instructions to Proposers ................................................................................. 30 3.1 Overview .......................................................................................................... 30 May 6, 2016 Page 2 of 225 Marin County, CA Radio System Request For Proposals 3.2 RFP Schedule .................................................................................................. 30 3.3 Pre-Proposal Conference ................................................................................ 31 3.4 Proposal Format .............................................................................................. 32 3.5 Addenda to the RFP ........................................................................................ 34 3.6 Evaluation ........................................................................................................ 35 3.7 Award ............................................................................................................... 39 4. Radio Communications System Requirements ................................................ 41 4.1 Overview .......................................................................................................... 41 4.2 Project 25 ......................................................................................................... 42 4.3 Redundancy and Survivability .......................................................................... 42 4.4 Expansion ........................................................................................................ 44 4.5 Grade of Service (GoS) – Trunked System ..................................................... 45 4.6 Site Selection ................................................................................................... 45 4.7 Existing Site Development ............................................................................... 46 4.8 Coverage ......................................................................................................... 49 Coverage Model and Maps .............................................................................. 50 Link Budgets .................................................................................................... 51 4.9 Site Equipment ................................................................................................ 52 System Control Equipment .............................................................................. 52 Simulcast Control Equipment ........................................................................... 53 Receiver Voting ............................................................................................... 54 Base Station Equipment .................................................................................. 54 Antenna Systems ............................................................................................. 55 Interoperability Gateway Devices .................................................................... 56 DC Power Supply............................................................................................. 56 Uninterruptable Power Supply (UPS) ............................................................... 57 4.10 Dispatch Console System ................................................................................ 59 General Requirements and Features ............................................................... 60 Trunked Requirements .................................................................................... 62 Conventional Requirements ............................................................................. 63 May 6, 2016 Page 3 of 225 Marin County, CA Radio System Request For Proposals Paging Requirements ...................................................................................... 64 Operator Position Equipment ........................................................................... 65 Console Networking Equipment ....................................................................... 66 Console Backup System .................................................................................. 67 4.11 Voice Logger Recorder .................................................................................... 67 4.12 Network Management System (NMS) .............................................................. 67 Network Management Terminals (NMT) .......................................................... 68 4.13 ISSI (P25 Inter RF SubSystem Interface) ........................................................ 69 4.14 Smartphone Integration ................................................................................... 71 5. Backhaul Network ............................................................................................ 73 5.1 Digital Microwave Network ............................................................................... 73 5.2 Microwave Backhaul Network Engineering ...................................................... 74 5.3 Microwave Antenna System ............................................................................ 74 5.4 Microwave Backhaul Network Management .................................................... 75 6. Subscriber Equipment ...................................................................................... 76 6.1 Overview .......................................................................................................... 76 6.2 General Requirements ..................................................................................... 77 Portable Radios ............................................................................................... 78 Mobile Radios .................................................................................................. 81 Control Stations ............................................................................................... 83 Fire Station Alerting and Siren Activation, Knox Boxes and Remote Gate Control …………………………………………………………………………………………84 Volunteer Fire Paging ...................................................................................... 85 7. Facilities and Infrastructure Development .......................................................