2021-2022 TVM Application Guide

2021-2022 TVM Application Guide This guide encompasses all the key information you need to learn more about TVM, get a glimpse of the different positions, and understand the application process. If, after reading this short guide, you have questions concerning any part of the application process or TVM in general, please email [email protected] and we’ll get back to you soon! About TVM TVM is a student-run television station and production outlet that aims to become an intricate part of the McGill community. We, at TVM, work hard to provide entertainment and news for the McGill community. These are TVM’s objectives: • To be a creative outlet for any and all SSMU and PGSS members who wish to express themselves and explore the medium of video production • To be a free educational institution for the McGill community, and a not-for-profit educational institution for the Montreal community at large • To be a content producer and distributor by yielding high-quality content for a wide audience • To be an accessible and active producer of content in conjunction with other McGill groups in order to engender positive community and promote opportunity for McGill students • To be an enjoyable place to work by encouraging and stimulating growth and professional development for all members of TVM during their tenure with us 1 How to Apply 1. WHEN: Applications are due on March 21st, 2021 at 11:59 PM by email. 2. WHERE: Email to [email protected] 3. HOW: a. Your CV b. A cover letter and/or a 90-second video addressing the following questions: i. Why are you interested in TVM? ii. What skills / experiences make you a strong candidate for this position? iii. How would you contribute to the TVM Executive team? c. For the Graphics Coordinator and Music Composer positions, please include a sample of previous work. d. Notes: i. Cover letter is maximum one page ii. Video should be no longer than 90-seconds, should be uploaded as unlisted to your personal YouTube/Vimeo, and you should include the link in your application email. iii. We will not be looking at technical quality, but at what you say. Using your phone camera would be fine. You may only apply for one position, but if there are other TVM positions that you are interested in, please indicate this in your cover letter/video. Interviews will take place the week following the application deadline. If you’d like to meet with a current TVM Admin member to hear some more details about any of the Admin and Leadership positions, please contact TVM’s VP Internal at [email protected] to schedule an appointment. Specific duties of all positions are dependent on COVID-19 health regulations and possibility of in-person classes at McGill University next year. For information about the current duties of the following positions, please email [email protected]. TVM Executive Positions ADMIN............................................................................................................................3 President Vice President Internal Vice President External Vice President Finance Executive Producer Chief Editor 2 LEADERSHIP................................................................................................................8 Tech Director I.T. Director Graphics Coordinator Music Composer PRODUCTION and POST-PRODUCTION TEAM.........................................................11 Producer Editor Admin TVM’s Admin is the administrative board that oversees the operations of the service. The Admin is responsible for ensuring the Constitution and Bylaws are adhered to and respected, and have the responsibility of making impactful decisions for the future of TVM. The Admin is also responsible for ensuring student funds are appropriately and effectively allocated, and for monitoring the work of all members of the Exec. Admin Members should be organized and motivated, and have solid communication and interpersonal skills. All Admin positions are paid from May 1, 2021 to April 30, 2022. Partial orientation will begin in April 2021. If you are applying to be TVM President, you MUST be located in Montreal next year. If educational instruction remains remote, you are not required to be located in Montreal next year if you are applying for other Admin positions, but it is preferred. President ● Act as TVM’s liaison to SSMU; act as a spokesperson for TVM when required. ● Ensure the continued adherence and respect within the organization of the Constitution and Bylaws of TVM. ● Draft and manage contracts between TVM and third parties. ● Responsible for the coordination and mediation of the TVM Admin. ● Serve as the final decision-maker for any decisions that affect TVM, if necessary. ● Be constantly in-tune with the happenings within TVM and be in a position to prevent conflict or mediate any problems that may arise within the organization as a result of day-to-day operations. ● Set and implement the strategic direction for TVM in order to expand and/or continue to grow and succeed as an organization. 3 ● Ensure that all members of TVM are fulfilling their responsibilities. ● Ensure that the interests of all members of TVM are considered and respected, including all students that have paid TVM’s student levy. ● Handle the administrative work associated with HR, including but not limited to employment agreements, reporting hours worked, etc. ● Handle the administrative work associated with creating and/or maintaining TVM’s alumni network, including but not limited to researching and reaching out to alumni, finding opportunities for alumni engagement, etc. ● Lead TVM’s efforts to institutionalize equity by coordinating equity workshops (i.e. with SEDE), facilitating the development of equity guidelines, etc. ● Schedule and attend, or arrange to have covered, three weekly Office Hours in the TVM Office. ● Attend weekly Admin meetings and weekly TVM Team meetings ● Attend TVM’s Bootcamp in September 2021. Holding this position is contingent on attendance at Bootcamp, except for in extreme and unforeseeable situations. ● Must complete a thorough Exit Report within one month of vacating the position. ● This is a paid position. Vice President Internal ● Record and make accessible to meeting attendees within reasonable time all meeting minutes from Admin and TVM Team Meetings. ● Oversee all administrative operations having to do with Exec and General Members, including recruitment, scheduling meetings, sending newsletters, etc. ● Run the weekly Admin and TVM Team meetings, preparing and distributing agendas in advance. ● Oversee the scheduling of Admin and Leadership Team Office Hours at the start of each semester; create an office hours sign-in process and follow up on missed office hours throughout the semester. ● Coordinate the TVM Education Program: oversee the scheduling of workshops and the General Member training, provide teaching resources to the Exec, maintain all records pertaining to General Members. ● Plan and execute internal communication efforts to Execs and General Members on a weekly basis. ● Plan and coordinate internal TVM events, including but not limited to Bootcamp (in Fall and Winter), Golden Tapes, Exec parties, etc. ● Plan and execute TVM social media in coordination with the Executive Producer and VP External. Such efforts may include, posting TVM videos on Twitter, Facebook, and Instagram, among other social media platforms, curating the TVM Facebook and Instagram pages, responding to TVM’s online fan base, leading social media promotional campaigns to increase TVM’s reach, etc. ● Handle the administrative work required to book rooms in the SSMU Building ● Schedule and attend, or arrange to have covered, three weekly Office Hours in the TVM Office. ● Attend weekly Admin meetings and weekly TVM Team meetings. 4 ● Attend TVM’s Bootcamp in September 2021 (to be confirmed when offers are made). Holding this position is contingent on attendance at Bootcamp, except for in extreme and unforeseeable situations. ● Assume presidential duties should the President be unable to fulfill their responsibilities or should the President position be vacant. ● Must complete a thorough Exit Report within one month of vacating the position. ● This is a paid position. Vice President External ● Act as liaison to other McGill Clubs and Services; act as liaison to media outlets at other universities. ● Coordinate all contracts in which TVM collaborates with third parties and/or receives monetary compensation. ● Coordinate requests for media coverage of events from student and faculty groups, coordinating with the Executive Producer to share these projects with relevant producers or at TVM Team Meetings and liaising between the external parties and TVM’s Exec. ● Organize and coordinate advertising and promotion of TVM programming and events. ● Organize and coordinate TVM events, including but not limited to the Fokus Film Festival and Launch Party. ● Plan and execute TVM social media in coordination with the Executive Producer and VP Internal. Such efforts may include, posting TVM videos on Twitter, Facebook, and Instagram, among other social media platforms, curating the TVM Facebook and Instagram pages, responding to TVM’s online fan base, leading social media promotional campaigns to increase TVM’s reach, etc. ● Participate in TVM’s Editorial Board, approving all videos for technical and content quality and equity before release. ● Schedule to attend, or arrange to have covered, three weekly Office Hours in the TVM Office. ● Attend

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