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A Manual for Small Libraries in Alaska

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A Manual for Small Libraries in Alaska DOCUMENT RESUME ED 351 027 IR 054 222 AUTHOR Kolb, Audrey TITLE A Manual for Small Libraries in Alaska. Second Edition. SPONS AGENCY Alaska State Library, Juneau. PUB DATE 92 NOTE 453p. AVAILABLE FROMAlaska State Library, P.O. Box 110571, Juneau, AK 99811-0571 ($25). PUB TYPE Guides Non-Classroom Use (055) EDRS PRICE MF01/PC19 Plus Postage. DESCRIPTORS Childrens Games; Childrens Libraries; *Library Administration; *Library Collection Development; Library Development; *Library Facilities; Library Personnel; *Library Services; Methods; Publicity; *Public Libraries; Rural Areas; Volunteers IDENTIFIERS *Alaska; *Small Libraries ABSTRACT This manual is intended as a guide and a resource for staff and volunteers in small public libraries in Alaska. It is for libraries managed by local residents that have not had training in operating and managing a library. Some of the chapters may be useful to other types of libraries, such as a small school library or a church library. The guide provides information about establishing a library; the library building, equipment and supplies; administering the library, including planning, budgeting, and publicity; the library collection, including how to evaluate and select books, periodicals, and media; how to operate a library, arrange the collection, set up circulation procedures, and secure interlibrary loans; how to develop a policy for selecting materials; special programming, such as story telling or reading programs; and suggestions for developing procedures for library operations. Appended to the manual are helpful examples and additional information divided into the same sections as the manual itself. The appendices include sample policies; legislation and regulations applying to Alaska libraries; evaluation forms; a basic reference bibliography for a small library, including Alaskan reference materials and general materials; filing rules for card catalogs; examples of selection policies developed by three small libraries; paper games used in three children's summer reading clubs; and examples of 27 written library procedures, from circulation to use of the photocopy machine. Also appended are a resource address list; a glossary of library terms, and an index. (Contains 74 references.) (KRN) *********************************************************************** Reproductions supplied by EDRS are the best that can be made from the original document. *********************************************************************** I U S DEPARTMENT OF EDUCATION 0114e 01 E out:anon', Resea,rn and frncyover.pr. EDUCATIONAL RESOURCES INFORMATION CENTER !ERIC. Tri.s 00CorAeM 1105 been ,eorocloce5 as rece,eO horn the person Or organ.zaton ong.nafing C Mno changes na.e Dee" made to ,npro.e -eoh,O.cton clua.ty Ronts of ,oew Or opinions state° r, tms aoc. me, I(10 no! "ecessa,dy ,ep,esent olfc+a, OE RI 0051011 Or pol.cy A Manual for Small Libraries In Alaska Second Edition By Audrey Kolb for the Alaska State Library P.O. Box 110571 Juneau, Alaska 99811-0571 1992 "PERMISSION TO REPRODUCETHIS BY MATERIAL HAS BEEN GRANTED /AudreyP.P Ko t TO THE EDUCATIONALRESOURCES INFORMATION CENTER (ERIC)" BEST COPY AMBLE 1 This publication is available from Alaska State Library P.O. Box 110571 Juneau, Alaska 99811-0571 (907) 465-2910 Librarians in a number of Alaska's libraries have contributed to this manual. Its contents may be reprinted in whole or in part, with credit, to accomodate users, library board members, and personnel of libraries. However, reproduction of this manual in whole or in part for resale is not authorized. 3 Contents Chapters I. Establishing a Library 1-1-30 II. The Library Building II-1-16 III. Administering the Library 111-1-36 IV. The Library Collection IV-1-38 V. Operating a Library V-1-24 VI. Selection Policies VI-1-6 VII. Programming VII-1-18 VIII.Procedures VIII-1-6 Appendices I. Establishing a Library 1-1-24 II. The Library Building 11-1-16 HI. Administering the Library 111-1-32 Public Library Guidelines III -33- IV. The Library Collection IV-1-23 Alaskana Reference IV -24- Basic Reference Collection IV- V. Operating a Library V-1-6 VI. Selection Policies VI-1-18 VII. Programming VII-1-14 VIII.Procedures VIII -1 -48 Glossary, "Library Terms" Bibliography Addresses Index Introduction to the Second Edition Desktop publishing capabilities, as well as the need to update and include additional information, made the publication of a second edition of A Manual for Small Libraries in Alaska a necessity. Librar- ians in small Alaska libraries made some excellent suggestions for additional materials and for expansion of topics. Many were incorporated, but I did not try to compete with experts who have written entire books on the topics; for example, building planning, financial management, and storytelling. The selec- tive bibliography at the end of the manual lists some key resources to borrow on interlibrary loan or to buy for the professional collection when more extensive information is needed. Because so many of our small libraries cannot afford to purchase sets of the Alaska Statutes or the Alaska Administrative Code, included in this edition are copies of those laws and regulations pertaining to public libraries. Some of these are specific to libraries, and others affect public buildings in general, such as the "no smoking" law. Other laws affecting libraries are requirements of the state and its political subdivisions; for example, the "open meeting" law. Most of these are in the appendix for chapter three. The community librarian and the library board need to be familiar with these laws and regulations, and they should be part of the orientation of a new board member or a new community librarian. By request, additional selection policies from small libraries have been added, and additional proce- dures. Information about copyright of media has been added, as has the statement which needs to be posted if the library loans computer software. Another addition is an example of a contract in response to a request for some "boiler plate language" that should be included in a contract, and possibly, to some extent, in a Letter of Agreement. A committee appointed by the Governor's Advisory Council on Libraries completed its work and published the "Public Library Guidelines." These are intended to help the librarian and the board to evaluate the library and its services. The "Guidelines" are included in the manual, as is "Library Terms," another product of the same committee. The latter addresses the request for a glossary to be included in the manual. Information about LSCA grants has been added, with an emphasis on Title IV, the purpose of which is to establish or to improve public library services to Native Americans and Hawaiian Natives. Alaska has over 200 eligible tribes, and rarely do more than 25-35 apply for this annual grant. The complexities of how to actually obtain the funds is explained in a short fact sheet. Another suggestion concerned a marketing approach to the manual. It said to have an introductory page that reads: "This manual will help you: Select books Fill out a book order File catalog cards Learn about reading programs Suggest furnishings, equipment, and supplies Gather statistics Set up a circulation system etc." The Manual also has an index which is intended to help in locating all of the above and other topics too. I hope it does. Audrey Kolb Alaska State Library 6 vi Introduction to the First Edition This manual is intended as a guide and a resource for staff and volunteers in small public libraries in Alaska. It was not written for those libraries where there is someone with a library degree managing the program. Some of the chapters may be useful to other types of libraries; for example, a small school library or a church library. This is an overview, an introduction, and a number of books exist on most of the topics included here. Staff of small libraries face particular challenges in our state. Most small libraries are managed by local residents who have not had training in operating and managing a library. Communities are widely separated and travel to continuing education and training opportunities can be expensive. Classes and workshops are offered from time to time, but often a question needs to be answered soon, not two years from now. If the text doesn't help, the address section lists resources where help can be found. The first Manual for Small Libraries was about 26 pages in length, compiled by Mary Matthews, and published in 1977. This Manual is completely new. A publication like this is never really completed; it is simply necessary to stop. Your comments and suggestions of ways to improve the manual will be appreci- ated, and the loose leaf format will allow single pages and chapters to be replaced. This notebook is large enough to insert other publications with information on library services in Alaska. The Interlibrary Loan Manual and the Intellectual Freedom Manual, both distributed by the Alaska State Library, are examples of publications which can be inserted. I wish to express my appreciation to Alaska librarians who shared examples of the policies and proce- dures used in their libraries. A few individuals and libraries are mentioned in the text, but some of the procedures had been in the files for several years and had no identification. My heartfelt thanks, too, to those who unintentionally contributed anonymously. The contributions of all of you will help someone eliminate the trauma of facing a blank sheet of paper wondering, "Where do I start?" Audrey Kolb Alaska State Library vii Chapter I Establishing A Library I Establishing a Library EstablishingaLibrary Many libraries are begun by an interested group 3. General duties of the librarian of people who want a library in their community. 4. The library board, its establishment, the Books are donated, and people volunteer their time number of members, length of term, who to keep the library open.
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