Contract for Supply of Fruit Fresh at Supply Point Asc Lalgarh Jattan for the Period from 01 Oct 2018 to 30 Sep 2019
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TENDER REF NO10C/ST-5/2018-19/LAL-FRUIT/1 DATED 08 JUN 2018 In lieu of IAFZ-2137 ONLINE INVITATION TO TENDER M/S ____________________________________ PLEASE SEE PARA 29 ________________________________________ AND SUBMIT DOCUMENTS ________________________________________ ACCORDINGLY (Name & Address of the Contractor/Firm) CONTRACT FOR SUPPLY OF FRUIT FRESH AT SUPPLY POINT ASC LALGARH JATTAN FOR THE PERIOD FROM 01 OCT 2018 TO 30 SEP 2019 Dear Sir/Madam, 1. On behalf of the President of India, tenders for the supply of Fruit fresh at Supply Point ASC Lalgarh Jattan for the period from any date between 01 Oct 2018 and 03 Oct 2018 (exact date of commencement of contract will be notified in the Acceptance of Tender Note) to 30 Sep 2019 the schedule as per Bill of Quotations (BOQ) are invited By BRIG ASC HQ 10 CORPS, BATHINDA. The date of commencement is provisional and subject to change to be notified in the Acceptance of Tender Note (IAFZ- 2124). The tenders will be received online upto 1200 hours on 06 Jul 2018. Manual and online submission of documents & bids be done as per Para 29 of IAFZ 2137A l in this document. Important timelines are given as hereunder. Tender documents may be downloaded and viewed from CPP Portal at www.eprocure.gov.in and logging in with the bidder‟s own username and searching by using the reference number of each tender as shown on the call notice/ NIT. The schedule of CRITICAL DATES is as under:- CRITICAL DATE SHEET Ser No Item Date Time (a) Published Date 08 Jun 2018 16:00 (b) Bid Document Download 08 Jun 2018 16:00 (c) Clarification Start Date 14 Jun 2018 16:00 (d) Bid Submission Start 14 Jun 2018 17:00 (e) Clarification End Date 04 Jul 2018 11:00 (f) Bid Submission End 06 Jul 2018 12:00 Opening of Tender Box for Physical 06 Jul 2018 (g) Verification of Documents 12:00 Cover I Bid (Documents) Opening start (On 06 Jul 2018 (h) 12:05 line) to be continued till completed. On Completion of Cover 1 (j) Cover II Bid (Commercial Bid) opening start Evaluation 13:30 Tentatively 06 Jul 2018 Negotiations (L1 shall be informed on 12 Jul 18 (k) 1000h telephone and email) Onwards 2. Your particular attention is particularly drawn to Para 2,3,5,6,7,11,12, 13 ,14 and 29 of the Instructions to Tenderers (IAFZ-2137A). Please also go through carefully the Instruction To Bidders for ONLINE tendering provided along with the set of tender documents (available online). 3. You are to sign, stamp and put the date on all pages of the Tender. You will make the supplies/services as per “Specifications and Conditions in this Tender”. You will not make any alteration in or addition to any of the documents connected with the tender. 4. Tenders that do not comply with the above conditions are liable to be rejected on the ground. 5. You will hold your offer open upto and including any date before the last date of commencement of the contract, i.e. 03 Oct 2018. TENDER REF NO10C/ST-5/2018-19/LAL-FRUIT/1 DATED 08 JUN 2018 2 6. The approval or rejection of tenders rests with CFA * who reserves to himself the right of rejecting any tenders in whole or in part of any item in whole or in part in respect of any or all the delivery points shown in the schedule as per the Bill of Quotations (BOQ) without cause assigned. The lowest tender will not necessary be accepted. (*CFA ie. the Officer who sanctions the contract as specified in Financial Regulation Part I) 7. BLANK. 8. For any queries regarding e-tendering process, RFP and technical issue with Tender Inviting Authority (TIA) the bidders are requested to contact the Col ST at ST branch HQ 10 Corps on Mob No +91-8392839194 or email at [email protected] (as provided in the tender document) during office times on working days only. 9. The payment of bills of successful tenders will be made from the Govt. Treasury at Kota by 518 ASC Bn through ECS/NEFT/RTGS and through cheque (in rare unavoidable cases only) 10. With reference to Paragraph 4 (a) of IAFZ-2120, the officer operating the contract will be the Commandant/Commanding Officer/Officer Commanding Supply Depot/Supply Point/Delivery Point as mentioned in the Schedule in the Bill of Quotations (BOQ). 11. Please return this letter duly signed alongwith the complete tender forms attached. Yours faithfully, Executive Officer For and on behalf of the President of India Dear Sir, 1. I/We am/are in possession of a complete set of contract forms issued by you and have understood and agree to abide by the above instructions as well as those contained in the contract forms. The attached tender form duly completed and signed are submitted herewith. Station : Bathinda ___________________________________ (Signature of tenderer(s) Dated : 2018 ______________________________________ [Name in Block letters (Capacity/Prop/Partner)] For and on behalf of the President of India Signature of the Tenderer(s) TENDER REF NO10C/ST-5/2018-19/LAL-FRUIT/1 DATED 08 JUN 2018 3 In lieu of IAFZ-2137-A INSTRUCTIONS TO TENDERERS (With reference to the preparation and submission of tenders for the supply of Fruit Fresh at Supply Point ASC Lalgarh Jattan between 01 Oct 2018 and 03 Oct 2018 to 30 Sep 2019 To, ________________________________________________ ________________________________________________ ________________________________________________ 1. Sealed tenders for the supply of the articles/services shown in schedule as per the the Bill of Quotations (BOQ) from 01 Oct 2018 to 30 Sep 2019 will be received by the Brig ASC HQ 10 Corps, Bathinda upto noon on the 06 Jul 2018. Manual and online submission of Tenders documents must be submitted as per procedure given in Para 29. 2. (a) The form of tenders (IAFZ-2120) shows the conditions of supply and the Schedule as per the Bill of Quotations (BOQ) shows items to be supplied on which you should fill in your rates in figures. Your rates are to include patent rights (if any) and all freight charges, duties, taxes, rates or imposition whatsoever leviable in respect of the supplies/services (except in cases where the contractor is allowed by the law under which such duties, taxes, rates or impositions are levies to obtain subsequent refund of sums so paid on presentation of the necessary certificate unless otherwise stated in the Schedule in the Bill of Quotations (BOQ). You may not quote fractions of a paise in rate except in the case of a Ton-Km carriage contracts when fractions of paise may be quoted. You will make the supplies as per “Defence / ASC Specifications and Conditions” which are already in your possessions (online). You may not make any alteration in or addition to any of the documents connected with the tender”. (b) Any special conditions or stipulations attached or referred to in the form of tender (IAFZ-2120) shall prevail over the general conditions or stipulations contained therein so far as and to the extent to which the later are in any way repugnant to the former. 3. You are to initial any erasures or alternations (if any) that you may accidentally have made in the course of completing the forms and submitting in physical manner. 4. If you are a partnership firm i.e. if you have a partner or partners, each one of you must sign the hard copy of tender, and the “Specifications and Conditions”, (if any partner to absent these forms will be signed by his duly constituted attorney). If any partner signs the tender or any documents forming part of the contract on behalf of the firm the original partnership agreement or the power of attorney duly executed in his favour authorizing him to bind the firm in all matters pertaining to the contracts including the submission of any dispute relating to the business of the firm to arbitration should be attached to the tender or such other documents. If you or any of your partners be unable to write you (or he) must your (his) mark or affix your (his) seal instead and this mark or seal must be attested and dated by some responsible person. In case where verified copies of partnership deeds and power of attorney are held by the executive authorities, having been submitted at the time of their registration, the following certificate only be attached to the tender :- I/We certify that the constitution of my/our firm is as under :- (See notes below) (a) I am the Manager and hold a proper power of attorney (copy attached) from other partners in my favour. (b) The following whose signature(s) is/are appended is/are the partners of my/our firm as given in the original partnership agreement and that my/our documents have been signed by all partners shown hereunder :- For and on behalf of the President of India Signature of the Tenderer(s) TENDER REF NO10C/ST-5/2018-19/LAL-FRUIT/1 DATED 08 JUN 2018 4 S/No Name Address Signature (i) First Partner _____________________________________________ _________ (ii) Second Partner_____________________________________________ _________ (iii) Third Partner _____________________________________________ _________ (c) I certify that I am the Managing director and I hold the power of attorney executed in accordance with the articles of the association of the company to sign all documents on behalf of the company. (Signature of Managing Director) (d) I certify that I am the sole proprietor and there are no other partners doing business conjointly with me.