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Event Invitation 1 [5] Event Invitation 1 [5] 15.11.2013 (updated 14.1.2014) Event Invitation International Orienteering Relay Kuopio-Jukola, the 66th Jukola Relay and the 37th Venla Relay, in Vehmersalmi, Kuopio will be held on June 14th and 15th, 2014. 66th Jukola Relay An orienteering relay competition with seven legs for teams from orienteering clubs and associations. The winning team will be awarded the challenge prize Lukkarin oppi, “The Schoolmaster’s Lesson”, donated by Helsingin Sanomat newspaper. Preliminary course lengths Estimated time 1. 10,0 km dusk / dark 70 min 2. 11,5 km dark 83 min 3. 10,0 km dark / dusk 71 min 4. 7,7 km dusk / daylight 48 min 5. 7,7 km daylight 46 min 6. 10,6 km daylight 70 min 7. 14,2 km daylight 89 min Total 71,7 km 7 h 57 min All courses include approximately 1 000 meters of signposting. All legs will have forking. The sun sets at 11.14 p.m. on Saturday, June 14th, and rises at 3.05 a.m. on Sunday, June 15th. Legs 4 and 5 are recommended for competitors born in 1998 – 1999. The race will tentatively start on Saturday, June 14th at 11 p.m. as a mass start. Possible changes will be announced on the website of Kuopio-Jukola www.jukola.com/2014. 37th Venla Relay An orienteering relay competition with four legs for women’s teams from orienteering clubs and associations. The winning team will be awarded the challenge prize Venlan lautanen, “The Plate of Venla”, donated by Helsingin Sanomat newspaper. Preliminary course lengths Estimated time 1. 5,2 km 35 min 2. 5,1 km 34 min 3. 6,8 km 50 min 4. 7,7 km 53 min Total 24,8 km 2 h 52 min All courses include approximately 1000 meters of signposting. All legs will have forking. Legs 1 and 2 are recommended for competitors born in 1998 – 1999. The race will tentatively start on Saturday, June 14th at Event Invitation 2 [5] 15.11.2013 (updated 14.1.2014) 2.00 p.m. as a mass start. Any changes will be announced on the website of Kuopio-Jukola www.jukola.com/2014. General information The rules of the Finnish Orienteering Federation (FOF) and instructions given by the organizers will be applied to the competition. The rules of FOF are available on the FOF website www.suunnistusliitto.fi. It is not allowed to use spiked shoes but shoes with studs are allowed. The top teams will be required to wear a GPS tracking system provided by the organizer throughout the competition. If a team refuses to do this, it will be disqualified. Detailed competition instructions will be available on the website of Kuopio-Jukola in May 2014. The restricted (forbidden) course area can be found on the website of Kuopio-Jukola. Competition map and the punching system The scale of the map is 1:10 000, with a contour interval of 5 m, in six colours, and in accordance with the IOF standards. The map will be printed in March 2014. The maps will be in plastic map cases. The map was drawn by Jussi Silvennoinen 2010 - 2013. The electronic punching system (Emit) will be in use. Entries Entries need to be submitted through the website of Kuopio-Jukola www.jukola.com/2014. An access code to the electronic enrolment system will be sent via e-mail in November 2013 to the clubs and associations which took part in Jämsä-Jukola 2013. The clubs and associations that did not attended the 2013 Jukola or Venla Relays will receive their codes after registering in the electronic enrolment system. Entries should be made by 4 p.m. on January 30th 2014 (reduced fee) or at the latest, by 4 p.m. on May 8th (regular fee). Late entries will be accepted until 4 p.m. on June 5th 2014 (with an additional fee). In order for an entry to be recognized, the entry fee has to be paid on time and the correct payment details must be used. Participants do not need a Finnish Orienteering Federation license. The information about the runners in the teams must be correct. This is the responsibility of the person entering the teams. Both men and women may run in the Jukola Relay. Women who have attended the Venla Relay may also run in the Jukola Relay, but not on an orienteering club team. The teams of associations (meaning other than orienteering clubs) are allowed to have no more than two first class orienteerers aged between 17 and 39 (according to the Finnish final ranking in 2013). The youngest competitors allowed to take part in the relay are those born in 1999. Only orienteering clubs are allowed to compete for victory, prizes, and points for the challenge prize. A team must have at least three Emit cards. The same Emit card cannot be used by two different teams in the same relay. However, the same Emit card may be used in both the Jukola and Venla Relays. Emit cards can be rented from the organizers at the cost of 10 € per card. A team needing rental cards must indicate the exact number of cards requested when making their entry. Personal Emit card numbers are not needed in advance. They will be registered into the electronic results system at the competition centre when the runners enter the starting or changeover area. Event Invitation 3 [5] 15.11.2013 (updated 14.1.2014) Entry fees The entry fee is based on the payment day (i.e. the charging day from the payer’s account). In the case that the fee payment is not made by the deadline date, the entry fee will be higher according to the payment day. Any team that has paid incorrectly (too little) will not be allowed to start until all fees have been paid correctly. Entry fees and other pre-event payments can be seen in the table below. When paying, the correct payment details given by the enrolment system must be used. **An additional 12 € must be added to cover bank charges, for payments made from outside the European Union or from a non-ETA state, or if the payment is not made in euros. ENTRY FEES by 30.1.2014 by 8.5.2014 by 5.6.2014 Venla team 135 € 165 € 270 € Jukola team 235 € 285 € 475 € ACCOMMODATION Camping area 10 x 10 m 15 € 15 € Camping area 5 x 5 m 5 € 5 € Tent by organizers (€/tent) 230 € 230 € School accommodation 30 € 30 € Wind shelter 30 € 30 € PARKING Caravan 35 € to be paid on arrival Club-bus 40 € to be paid when booking Passenger car 15 € to be paid before leaving Bank account details: Kuopio-Jukola 2014, IBAN FI735508 01200 36062, BIC OKOYFIHH Bank address: Vehmersalmen Osuuspankki, Vehmersalmentie 34, FI-71310 Vehmersalmi Running order The participant running order can be entered into the electronic enrolment system either together with the entry or later by using the access code (see above “Entries”). The running order can be entered as public or as non-public information. In the latter case, it will be published only on Friday, June 13th at 6.00 p.m. The running orders for both the Jukola and Venla Relays have to be entered into the electronic enrolment system by 6.00 p.m. on Friday, June 13th. After this, changes can only be made for a valid reason. More specific information will be published in May 2014 in the Competition Information on the website of Kuopio- Jukola. Competition numbers (please note that here will be no safety pins provided by the organizers) and other competition material will not be given to the team until its running order has been entered and the correct entry fee has been paid. Event Invitation 4 [5] 15.11.2013 (updated 14.1.2014) Accommodation All accommodation located within the competition centre has to be booked and paid for by May 8th 2014. Accommodation will be confirmed after the organizers have received the payment. Prices for accommodation are presented in the table above. Accommodation will be primarily in the clubs’ own tents. The area reserved for tents is located in a field, and the areas for tents are 10 x 10 m or 5 x 5 m. Further information about booking tent areas will be available on the website of Kuopio-Jukola. In addition, a limited number (350) of unheated tents (each tent is for a maximum of 16 people) will be provided by the organizers. The tents are located no more than 500 meters from the main guiding pole. 200 of these tents are meant primarily for foreign clubs and 150 for Finnish clubs. They will be booked per tent. Foreign clubs can book and pay for the tents through the electronic enrolment system together with the entry by May 8th 2014. If there are still tents available after that time, there will be an announcement on the website of Kuopio-Jukola when more bookings can be made. There will also be a limited number of sleeping places on school classroom floors available. The schools are located about 3 km from the competition centre. Floor accommodation has to be booked and paid for by May 8th 2014. The parking area for caravans is located less than 1000 metres from the main guiding pole. There will be a limited number of places available, and they will be given out in the booking order. Caravan parking has to be booked by May 8th 2014 by sending an email to [email protected].
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