Minutes 19Th June 2019
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MINUTES OF THE COUNCIL MEETING HELD ON WEDNESDAY 19th June 2019 AT CHURCH LAWTON MEMORIAL HALL Present: Cllr N Harper (Vice Chair and chair of meeting in the chair’s absence); Cllrs: G Mitchell; D Addenbrooke; A Armstrong; L Mackinnon Cheshire East Councillor, Patrick Redstone Mrs Tori Shaw (Acting chair of Lawton Memorial Hall) and Joanne Reeves (administration at Lawton Memorial Hall) The meeting started at 7:30pm APOLOGIES FOR ABSENCE Apologies have been received from Cllr Roger Young and Cllr Austin Fernihough. PUBLIC PARTICIPATION Mrs Tori Shaw, interim chair of Lawton Memorial Hall, and updated on the position of the ownership of Lawton Memorial Hall and also the progress on the trees that need repair. She informed that the Lawton Memorial Hall Committee would prefer the transfer to go to the Parish Council with the trust paying a peppercorn rent. The Parish Council will include the issue on the agenda of the next Council meeting after conducting some research into the implications. The Memoria Hall also informed that their solicitor has stated that liability for the trees that need remedial work lies with the current owners, Gleesons. TO RECEIVE ANY DECLARATION OF INTERESTS REGARDING AGENDA ITEMS None TO APPROVE THE MINUTES OF THE MEETING HELD ON WEDNESDAY 15TH MAY 2019 Resolved: The minutes of 15th May 2019 were approved as a correct record by all present. TO NOTE THE RESIGNATION OF CLLR SUE OWEN DUE TO FAMILY COMMITMENTS AND FOR THE CLERK TO INFORM OF THE NECESSARY STEP The Clerk informed that she has received the resignation of Cllr Sue Owen due to family matters. The Clerk is verifying with Cheshire East Council whether the vacancy needs to go through the period to allow electors to call on election. It was also noted that the vacancies need to be advertised in a newsletter which the Clerk will arrange. In addition, councillors who hear of interested parties could invite them to a meeting. Chair – R Young 2019-2020 Page 6 Clerk – Sue Davies TO DISCUSS MATTERS ARISING FROM THE LAST MEETING OF 15TH MAY 2019 WEBSITE AND EMAIL UPDATE The Clerk informed that the website is now live. Councillors were reminded to change their passwords on their email addresses. NOTICEBOARD REPLACEMENT The order is awaited and is due in July 2019. CIVIC SERVICE Letters have invitation have been issued. Councillors were asked to inform who would be able to attend. Action: The Clerk to inform the church of the Council’s guests. Councillors were asked to inform Cllr N Harper regarding any availability changes as the Clerk would be on holiday. TO NOTE ANY UPDATES ON THE BARROWS GROUP PROGRESS Covered later in the agenda. FLY POSTING ISSUES The Clerk was asked to again pursue the current fly-posting issues. Action: The Clerk PROJECTOR PROVISION Deferred. MEETING WITH THE CANAL AND RIVER TRUST The Clerk is still to put the meeting in place. Cllr Mackinnon agreed to pass on the details of a contact at the Canal and river Trust. Action: The Clerk to progress the meeting arrangements. TO RECEIVE CHESHIRE EAST MATTERS FROM CLLR PATRICK REDSTONE • Cllr Redstone reported that Cllr Wardlaw has met with the Planning Officer regarding the Barrows site. He is happy to consider the path being moved. • Cllr Redstone updated regarding the trees on the Memorial Hall site and informed that Cheshire East Highways will perform any work if necessary and claim back from the landowner. FINANCE TO NOTE RECEIPTS SINCE THE APRIL MEETING (SEE APPENDIX 1) The receipts were noted by the Council. TO RESOLVE TO APPROVE PAYMENTS REQUIRED SINCE THE MEETING OF THE 17TH APRIL 2019 (SEE APPENDIX 1) The payments were noted and approved. Chair – R Young 2019-2020 Page 7 Clerk – Sue Davies TO RECEIVE THE INTERNAL AUDIT REPORT FOR 2018/2019 AND TO AGREE ANY ACTIONS The internal audit report was considered: • The asset register will be examined to • A confirmation of receipt from the Memorial Hall for the grant supplied was not received. This was requested at the time and has now been chased up. • The clerk has already submitted a VAT return, but the receipt shows in the 2019/20 accounts. The Council resolved to approve the results and actions from the internal audit. TO APPROVE THE COUNCIL’S EXEMPTION FROM AUDIT CERTIFICATE Resolved: The Exemption from audit certificate was approved by the Council. The chair and clerk both signed it. TO RECEIVE, CONSIDER AND APPROVE THE ANNUAL GOVERNANCE STATEMENT 2018/19 The Clerk/RFO took the Council through the Annual Governance Statement. The Council resolved that it had met each of the criteria. TO RECEIVE AND APPROVE THE ACCOUNTING STATEMENT OF 2018/2019 The Council resolved to approve the Accounting Statement of 2018/2019. TO RECEIVE AN UPDATED 2019/20 BUDGET AGAINST EXPENDITURE AND BANK RECONCILIATION DATED MAY 2019 AND TO RESOLVE TO AGREE ANY VIREMENTS The Council received a 2019/20 budget against expenditure and bank reconciliation and resolved to approve them. The following virements were agreed: Projector - £1000 from reserves Defibrillator – Cabinet for the Red Bull defibrillator - £750 from reserves Noticeboards - £6000 from reserves. TO CONSIDER MAPPING AND PRODUCING WALKING MAPS FOR CHURCH LAWTON PARISH AND TO DISCUSS AND AGREE A PLAN OF ACTION Cllr Mitchell updated the council on his work looking at walking maps of Church Lawton. It was agreed that any walking leaflets that the Parish Council might produce should include historical information. Also, the walks shouldn’t be bound by the parish boundary. It was felt that information on Church Lawton for tourists is lacking and that illustrated maps could help to overcome this. It was noted that some help and skill would be needed to produce maps. It was also noted that a working group may be required. Actions: Cllr Redstone to contact Cheshire East to ask if they can help. Cllr Mitchell and the Clerk to contact the Canal and river Trust Contact could be made with local walking groups. LAWTON MEMORIAL HALL – TO RECEIVE AN UPDATE The council noted the thoughts of the Lawton Memorial Hall representatives that had attended the public speaking. The item will be on the next Council meeting agenda. Chair – R Young 2019-2020 Page 8 Clerk – Sue Davies CHURCH LAWTON BARROWS GROUP – TO RECEIVE AN UPDATE Cllr Harper updated the Council on the recent meeting at the Barrows site with Wainhomes. The meeting was attended by Cllr Harper and the Clerk as well as other members of the Barrows group. Cheshire East councillors L Wardlaw and P Redstone also attended. A meeting of the Barrow’s Group is being organised. TO NOTE RECEIPT OF THE COMMUNITY CLEAN UP GRANT AND TO RESOLVE TO AGREE HOW THE MONEY WILL BE SPENT The receipt of the grant money (£270) was considered and it was resolved that the Clerk purchase litter picking kits. The Council could have a litter picking day and then promote the kits as available to be borrowed by the community. Cllr Redstone advised that ANSA would provide bags for a Council litter pick. It was suggested that Church Lawton School be contacted to ask if they would like to be involved. The Clerk informed that a report would need to be provided to Cheshire East to show how the money was used. Action: Cllr Redstone agreed to find out about kits. The Clerk was also asked to do some pricing of kits. POLICE MATTERS TO RECEIVE MAY’S BEAT REPORT The Council noted receipt of the May 2019 beat report. Cllr Armstrong informed of the PCSOs wish to form a Speedwatch Group. It was agreed this could be discussed at the next Cluster Meeting. Cllr Mitchell noted that the PCSO has said he focuses where he receives complaints but that many on the Alsager side of Church Lawton are reporting to the Alsager PCSO by mistake. Cllr Redstone asked about Sandbach Rd North out of Alsager which is particularly dangerous. TO NOTE THE DATE OF THE NEXT CLUSTER MEETING The next cluster Meeting will take place on Thursday 18th July 7pm. Cllrs Harper, Armstrong and Mitchell agreed to attend. POLICE COMMISSIONER MEETING The Clerk informed of an invitation to a Police Commissioner meeting on the 22nd June. Action: The Clerk to pass the invitation on to Cllr Young. HIGHWAYS MATTERS – TO NOTE ANY ISSUES FROM MEMBERS AND ACTIONS REQUIRED The recent closure of Cherry Lane and also Roughwood Lane (Betchton) were raised. Cllr Redstone informed he is still trying to get 30mph signs in the vicinity of Red Bull. PLANNING TO RECEIVE AND CONSIDER NEW PLANNING APPLICATIONS SINCE THE MEETING OF THE 15TH MAY 2019 19/2411C 9, Lawton Heath Road, Church Lawton - Proposed replacement roof Comments deadline 19th June 2019 19/2167C 17, Cherry Tree Avenue, Church Lawton – Proposed rear garden room. Comments deadline 28th June 2019 Chair – R Young 2019-2020 Page 9 Clerk – Sue Davies The councils resolved that it had no comment to make on either application but asked the Clerk to monitor comments and delegated to the Clerk a response to support residents should it be required and applicable. TO NOTE THE SUBMISSION OF ALSAGER TOWN COUNCIL’S NEIGHBOURHOOD PLAN TO CHESHIRE EAST AND TO AGREE ANY RESPONSE (IF ANY) TO THE CONSULTATION. It was agreed to defer a decision until the next meeting but councillors who had rea the plan did not have any issues to raise. UPDATE ON OUTSTANDING PLANNING APPLICATIONS The outstanding applications (awaiting a decision by Cheshire East) were noted. UPDATE ON THE ACTIVITY IN LAWTON WOODS The Clerk and Cllr Redstone will pursue the reported issue. TRAINING/MEETINGS ATTENDED NOT REPORTED ELSEWHERE Cllr Armstrong reported that she had found the introductory course very good.