1. Call the Meeting to Order

1. Call The Meeting To Order

2. Adoption Of The Agenda AGENDA NORTHERN SUNRISE COUNTY COUNCIL MEETING AUGUST 26, 2014 NORTHERN SUNRISE COUNTY COUNCIL CHAMBER 9:30 A.M.

1. CALL THE MEETING TO ORDER

2. ADOPTION OF THE AGENDA (ADDITIONS OR DELETIONS)

3. ADOPTION OF THE MINUTES (ADDITIONS OR DELETIONS)

3.1 Minutes of the Regular Council Meeting held August 12, 2014

4. BUSINESS ARISING OUT OF THE MINUTES/UNFINISHED BUSINESS

11:30 a.m. with Pastor Ron Wiseman, Highway 986 Worship Centre 4.1(a) Highway 986 Worship Centre, August 5, 2014 Proposal for Highway 986 Worship Centre Congregation

4.1(b) Double Diamond Industries Inc. Proposal for Repairs and Renovations

4.1(c) Highway 986 Worship Centre Financial Information

4.1(d) Highway 986 Worship Centre Letter of Support

4.1(e) Map Showing Locations of the Fire Hall and Lot #9 in Cadotte Lake, AB

5. PUBLIC WORKS

6. ENGINEERING, PLANNING & DEVELOPMENT

6.1 2014 Development Permits List Update

6.2 Alberta Utilities Commission Notice of Hearing for Development of Power Plant in the Peace River Area, October 28, 2014 in Peace River, AB

10:30 a.m. Public Hearing for Bylaw B268/14 6.3 RFD: Bylaw B268/14 for the Purpose of Redistricting 4.4 acres within NW-12-85-20-W5 from Agricultural District 1 (A1) to Rural Industrial District 1 (RM1)

6.4 Memorandum: Highway 986 Walking Trails

6.5 RFD: Work Camps in the County and Permanent Work Camp District (PWC)

NORTHERN SUNRISE COUNTY COUNCIL AGENDA AUGUST 26, 2014 Page 2 of 3

7. FINANCE

7.1 Cheque List #46338 to #46421 and the Charitable Donations Tally

8. ECONOMIC DEVELOPMENT & COMMUNITY SERVICES

8.1 RFD: Nampa Civic Centre Lease Spaces

9. PROTECTIVE SERVICES 10:00 a.m. with Dave LeBlanc 9.1 Honourable Greg Weadick, Minister of Alberta Municipal Affairs, August 18, 2014 RE: 2014/15 Fire Services Emergency Preparedness Program (FSEPP) Grant Funding

9.2 2012, 2013, & 2014 Protective Services Responses by Location

10. AGRICULTURAL SERVICES 11:00 a.m. with Sebastien Dutrisac 10.1 2014 Peace Region ASB Conference October 24, 2014 in Rycroft, AB

10.2 Adam Norris, Watershed Coordinator, Mighty Peace Watershed Alliance, August 14, 2014 RE: Potential Dates for State of the Watershed Forums

11. NEW BUSINESS

11.1 Wendy Goulet, Co-Chair, Aboriginal Interagency Committee, August 20, 2014 RE: 2015 Pow Wow Calendar Request For Sponsorship

11.2 Invitations

11.2(a) Guru Nanak Shahi Langar, Peace Country Sikhs Event, August 23, 2014 in Northern Sunrise County, AB

11.2(b) Transport Canada Media Event, August 25, 2014 in Peace River, AB

11.2(c) Alberta Municipal Governance Symposium, September 5, 2014 in Grande Prairie, AB

11.2(d) Sisters in Spirit Walk, October 4, 2014 in Peace River, AB

11.3 Wendy Goulet, Co-Chair, Aboriginal Interagency Committee, July 21, 2014 RE: Request for Funding for Sister’s in Spirit Walk

NORTHERN SUNRISE COUNTY COUNCIL AGENDA AUGUST 26, 2014 Page 3 of 3

11.4 Sylvianne Riczu, Chair, Northern Sunrise County Municipal Planning Commission, August 13, 2014 RE: Policy 1.18 – Board and Committee Member Code of Ethics

12. COMMITTEE/REEVE/COUNCILLOR REPORTS

13. CHIEF ADMINISTRATIVE OFFICER’S REPORT

13.1 Chief Administrative Officer’s Report and Calendar

14. CORRESPONDENCE

14.1 Rod Carlyon, Chair, Alberta Agriculture Hall of Fame Selection Panel, Alberta Agriculture & Rural Development, August 5, 2014 RE: Nomination of Mr. Richard Lavoie

14.2 Honourable Heather Klimchuk, Minister of Alberta Culture, August 14, 2014 RE: Stars of Alberta Volunteer Awards 2014 – Call for Nominations

14.3 Chief Bernard Ominayak, Lubicon Lake Nation, August 14, 2014 RE: Lubicon Lake Nation

14.4 Honourable Greg Weadick. Minister of Alberta Municipal Affairs, August 14, 2014 RE: Request for Increase in Funding for Public Library Services

15. IN CAMERA

16. ADJOURNMENT

3. Adoption Of The Minutes MINUTES NORTHERN SUNRISE COUNTY COUNCIL MEETING AUGUST 12, 2014 NORTHERN SUNRISE COUNTY COUNCIL CHAMBER 9:30 A.M.

PRESENT: Carolyn Kolebaba Reeve Marie Dyck Deputy Reeve Dan Boisvert Councillor Doug Dallyn Councillor Norm Duval Councillor Garrett Tomlinson Councillor

IN ATTENDANCE: Peter Thomas Chief Administrative Officer Jesse Sopko Director of Legislative Services/Assistant CAO Jocelyn Gagnon Executive Administrative Assistant Jason Lussier Municipal Intern

1. CALL THE MEETING TO ORDER

Reeve Kolebaba called the meeting to order at 9:30 a.m. Mat Bergeron, Ian Cosh, Allan Johnson, and Jennifer Regal joined the meeting at 9:30 a.m.

2. ADOPTION OF THE AGENDA (ADDITIONS OR DELETIONS) Adoption of the Agenda 716/08/12/14 MOVED by Councillor Duval that Council approve the Northern Sunrise County regular Council meeting agenda with addendum dated August 12, 2014 with the following additions:  5.2 Dust Control on Township Road 804  5.3 Natural Water Flows on Township Road 840  5.4 Garbage Collection in St. Isidore  5.5 Signage at the Nampa Civic Centre CARRIED

3. ADOPTION OF THE MINUTES (ADDITIONS OR DELETIONS)

3.1 Minutes of the Regular Council Meeting held July 29, 2014 July 29 Council Minutes 717/08/12/14 MOVED by Councillor Boisvert that Council approve the minutes from the regular Council meeting held July 29, 2014 with the following amendment:  Page 2; Clarify the Paragraph beneath Motion 689/07/29/14 to read “Sebastien Dutrisac reported that mowing has started in St. Isidore, and chemical application and spot control have been completed in the Three Creeks and Marie Reine areas. He noted that there are 60 fence line agreements in place, and 2,600 weed inspections completed. He stated that in the Non-Forestry area, 166 courtesy letters and 26 weed notices have been sent out. In the Forestry area, 113 courtesy letters and 145 weed notices have been sent out.” CARRIED

3.2 Minutes of the Public Hearing for Bylaw B267/14 held July 29, 2014 July 29 Public Hearing Minutes Bylaw B267/14 718/08/12/14 MOVED by Councillor Boisvert that Council approve the minutes from the Public Hearing for Bylaw B267/14 held July 29, 2014 as presented. CARRIED

4. BUSINESS ARISING OUT OF THE MINUTES/UNFINISHED BUSINESS

NORTHERN SUNRISE COUNTY COUNCIL AGENDA AUGUST 12, 2014 Page 2 of 9

5. PUBLIC WORKS

5.1 RFD: Reno Road (TWP 810) Overlay

Ian Cosh reviewed the request for decision. Reno Road Overlay 719/08/12/14 MOVED by Councillor Tomlinson that Council approve an allocation of $480,000 from the Road Project Reserve toward the overlay of the east bound lane of Reno Road (Township Road 810) from kilometre 8.4 to kilometre 12; AND THAT Council direct Administration to secure a contractor that can execute the work this season, within the requested budget amount. CARRIED

5.2 Dust Control on Township Road 804

Deputy Reeve Dyck stated that she received a concern from a resident that lives on Township Road 804 regarding dust control. The road is being used by industrial traffic and is causing dust issues, and there is no dust control on that road. Township Road 804 Dust Issue 720/08/12/14 MOVED by Deputy Reeve Dyck that Council direct Administration to investigate the dust control issue on Township Road 804. CARRIED

5.3 Natural Water Flows on Township Road 840

Reeve Kolebaba commented that there is technology that can detect ephemeral streams, and it may be a good idea to use the technology in the construction of Township Road 840. Doing this may aid in letting water follow the natural water flows in the area. Township Road 840 721/08/12/14 MOVED by Reeve Kolebaba that Council direct Administration to investigate mapping the ephemeral streams on Township Road 840 to incorporate them into the road construction plan. CARRIED

5.4 Garbage Collection in St. Isidore

Councillor Duval noted that grass clippings in the hamlet of St. Isidore were refused by staff providing residential garbage collection services. Mat Bergeron responded that grass clippings are at times too heavy for the staff to load in the garbage truck and that is why they were refused. Household Waste Management 722/08/12/14 MOVED by Councillor Duval that Council direct Administration to include information regarding household waste management in the next County newsletter. CARRIED

5.5 Signage at the Nampa Civic Centre Nampa Civic Centre Signage 723/08/12/14 MOVED by Deputy Reeve Dyck that Council direct Administration to work with the Nampa & District Historical Society, and the Village of Nampa to design and install signage at the Nampa Civic Centre. CARRIED

6. ENGINEERING, PLANNING & DEVELOPMENT

6.1 2014 Development Permits List Update, August 7, 2014 2014 Development Permits List Update 724/08/12/14 MOVED by Councillor Tomlinson that Council approve the 2014 Development Permits List updated on August 7, 2014 as presented. CARRIED NORTHERN SUNRISE COUNTY COUNCIL AGENDA AUGUST 12, 2014 Page 3 of 9

6.2 Kelly Bunn, CAO, Town of Peace River, July 29, 2014 RE: Joint Request: Mighty Peace Watershed Alliance (MPWA) Pat’s Creek Watershed 725/08/12/14 MOVED by Councillor Duval that Council participate in a joint application with the Town of Peace River to the Mighty Peace Watershed Alliance (MPWA) for a review of the Pat’s Creek Watershed Basin. CARRIED

9. PROTECTIVE SERVICES

9.1(a) 2013 Northern Sunrise County Protective Services Responses by Type and Station

9.1(b) Historical Response Type Data for Protective Services from 2010-2013

Dave LeBlanc joined the meeting at 10:01 a.m. Protective Services Reports 726/08/12/14 MOVED by Councillor Boisvert that Council receive the 2013 Northern Sunrise County Protective Services Responses by Type and Station, and the Historical Response Type Data for Protective Services from 2010- 2013 reports as presented. CARRIED

6. ENGINEERING, PLANNING & DEVELOPMENT (continued…)

6.3 Dale Schwartz, Project Manager, Plains Midstream Canada, July 30, 2014 RE: Industry Notification, Indigo Pipeline Project Plains Midstream Canada – Indigo Pipeline Project 727/08/12/14 MOVED by Deputy Reeve Dyck that Council direct Administration to invite Plains Midstream Canada to attend a Council meeting to update Council on the Indigo Pipeline Project. CARRIED

6.4 RFD: Harmon Valley Agricultural Spray Water Station

Ian Cosh reviewed the request for decision. Harmon Valley Ag Spray Water Station 728/08/12/14 MOVED by Councillor Tomlinson that Council direct Administration to pursue installation of a power service for the exclusive use of the Harmon Valley Agricultural Water Station; AND THAT Council receive the request from the resident for compensation for their lost goods for information; AND THAT Council direct Administration to develop a timeline to address agriculture complaints. CARRIED

6.5 RFD: Policy 6.5 – Culverts/Approaches to Private Lands

Ian Cosh reviewed the request for decision. Policy 6.5 – Culverts/Approaches To Private Lands 729/08/12/14 MOVED by Councillor Dallyn that Council approve the amended Policy 6.5 – Culverts/Approaches to Private Lands as presented. CARRIED

6.6 RFD: Bylaw B268/14 for the Purpose of Redistricting 4.4 acres within NW-12-85-20-W5 from Agricultural District 1 (A1) to Rural Industrial District 1 (RM1)

Elexis Bernard and James Holstrom with Supreme Welding joined the meeting at 10:40 a.m.

Ian Cosh reviewed the request for decision. NORTHERN SUNRISE COUNTY COUNCIL AGENDA AUGUST 12, 2014 Page 4 of 9

1st Reading of Bylaw B268/14 730/08/12/14 MOVED by Councillor Tomlinson that Council give first reading to Bylaw B268/14 for the purpose of redistricting 4.4 acres within NW-12-85-20- W5M from Agricultural District 1 (A1) to Rural Industrial District 1 (RM1); AND THAT Council schedule a Public Hearing for Bylaw B268/14 for August 26, 2014 at 10:30 a.m. CARRIED

Elexis Bernard, and James Holstrom, Mat Bergeron, Ian Cosh, Allan Johnson, and Jennifer Regal left the meeting at 10:45 a.m.

Reeve Kolebaba recessed the regular Council meeting for a break at 10:45 a.m. Reeve Kolebaba reconvened the meeting at 10:53 a.m.

7. FINANCE

7.1 Cheque List #46164 to #46337 and the Charitable Donations Tally Cheque List #46164-#46337 & The Charitable Donations Tally 731/08/12/14 MOVED by Councillor Tomlinson that Council approve cheque list #46164 to #46337 and the charitable donations tally as presented. CARRIED

11. NEW BUSINESS

11.1 Veronica Bliska, Peace Library System Board Chair, July 31, 2014 RE: Peace Library System Schedule “B” Master Agreement Peace Library System Master Agreement Amendment 732/08/12/14 MOVED by Deputy Reeve Dyck that Council send a letter to the Peace Library System in support of the Master Agreement amendment. CARRIED

11.2 Invitations

11.2(a)Town of Peace River Preliminary Design Plan for New Arena Viewing, August 11, 2014 in Peace River, AB Town of Peace River Preliminary Design Plan for New Arena Viewing 733/08/12/14 MOVED by Councillor Tomlinson that members of Council be authorized to attend the Town of Peace River Council meeting on August 11, 2014 to review the preliminary design plan for the new arena viewing. CARRIED

10. AGRICULTURAL SERVICE BOARD

10.1 RFD: Policy 2.10- Animal Disease Control

Sebastien Dutrisac joined the meeting at 11:00 a.m., and reviewed the request for decision. Policy 2.10 – Animal Disease Control 734/08/12/14 MOVED by Councillor Tomlinson that Council approve the proposed Policy 2.10 – Animal Disease Control as presented. CARRIED

10.2 RFD: Policy 2.11- Pest and Nuisance Control

Sebastien Dutrisac reviewed the request for decision. Policy 2.11 – Pest and Nuisance Control 735/08/12/14 MOVED by Councillor Tomlinson that Council approve Policy 2.11 – Pest and Nuisance Control as presented. CARRIED

NORTHERN SUNRISE COUNTY COUNCIL AGENDA AUGUST 12, 2014 Page 5 of 9

10.3 RFD: Policy 2.12- Right to Farm

Sebastien Dutrisac reviewed the request for decision. Policy 2.12 – Right to Farm 736/08/12/14 MOVED by Deputy Reeve Dyck that Council approve Policy 2.12 – Right to Farm as presented. CARRIED

10.4 Mighty Peace Watershed Alliance Media Release, July 30, 2014 RE: Draft State of the Watershed Mighty Peace Watershed Draft State of the Watershed 737/08/12/14 MOVED by Councillor Dallyn that Council receive the Mighty Peace Watershed Draft State of the Watershed June 30, 2014 media release for information. CARRIED

10.5 JM Henderson, Manager, VSI Services (1980) Ltd, July 28, 2014 RE: Second Quarter Report of VSI Expenditures VSI 2nd Quarter Report of VSI Expenditures 738/08/12/14 MOVED by Councillor Boisvert that Council receive the VSI Services (1980) Ltd. Second Quarter Report of VSI expenditures, July 28, 2014 for information. CARRIED

Sebastien Dutrisac stated that the second pass of ditch mowing will start this week. He also noted that 349 courtesy letters, and 26 weed notices have been issued in the Non-Forestry area. 289 courtesy letters, and 182 weed notices have been issued in the Forestry area. Ag Services Report 739/08/12/14 MOVED by Councillor Dallyn that Council receive the agricultural services department report for information. CARRIED

Sebastien Dutrisac left the meeting at 11:24 a.m.

11.2(a) Town of Peace River Preliminary Design Plan for New Arena Viewing, August 11, 2014 in Peace River, AB (continued…) Town of Peace River Preliminary Design Plan for New Arena Viewing 740/08/12/14 MOVED by Deputy Reeve Dyck that Council receive the Town of Peace River Preliminary Design Plan for the New Arena Viewing on August 11, 2014 for information. CARRIED

Councillors Boisvert and Dallyn attended the viewing.

11.2(b) Traffic Safety Plan Consultation Sessions, August 19-September 26, 2014 in various locations Traffic Safety Plan Consultation 741/08/12/14 MOVED by Deputy Reeve Dyck that members of Council wishing to attend the Traffic Safety Plan Consultation session on September 2, 2014 in Grande Prairie, AB may do so. CARRIED

Reeve Kolebaba and Councillor Tomlinson will attend.

11.2(c) GROW 2014 Conference, August 20-22, 2014 in Whistler, BC GROW 2014 Conference 742/08/12/14 MOVED by Councillor Boisvert that Council receive the invitation to the GROW 2014 Conference, August 20-22, 2014 in Whistler, BC for information. MOTION DEFEATED GROW 2014 Conference 743/08/12/14 MOVED by Councillor Tomlinson that Council refer the invitation to the GROW 2014 Conference, August 20-22, 2014 in Whistler, BC to Administration to see if a staff member can attend. CARRIED

NORTHERN SUNRISE COUNTY COUNCIL AGENDA AUGUST 12, 2014 Page 6 of 9

11.2(d) Stone Brook Supportive Living Facility Grand Opening, August 28, 2014 in Grimshaw, AB Stone Brook Supportive Living Facility Grand Opening 744/08/12/14 MOVED by Deputy Reeve Dyck that members of Council wishing to attend the Stone Brook Supportive Living Facility Grand Opening on August 28, 2014 in Grimshaw, AB may do so. CARRIED

Reeve Kolebaba, Deputy Reeve Dyck, and Councillors Boisvert, Dallyn, and Tomlinson will attend.

11.2(e) The Synergy Conference 2014, November 3-5, 2014 in Enoch, AB Synergy Conference 2014 745/08/12/14 MOVED by Councillor Duval that members of Council wishing to attend the Synergy Conference 2014, November 3-5, 2014 in Enoch, AB may do so. CARRIED

Reeve Kolebaba, Deputy Reeve Dyck, and Councillors, Dallyn, Boisvert, and Tomlinson will attend.

11.2(f) Peace Regional Economic Development Alliance (PREDA) Annual General Meeting, November 7, 2014 in the County of Northern Lights, AB PREDA Annual General Meeting 746/08/12/14 MOVED by Councillor Tomlinson that members of Council wishing to attend the Peace Regional Economic Development Alliance (PREDA) Annual General Meeting, November 7, 2014 in the County of Northern Lights, AB may do so. CARRIED

Deputy Reeve Dyck, and Councillors Dallyn, Duval, and Tomlinson will attend.

11.2(g) Alberta Association of Municipal Districts and Counties (AAMDC) Annual Fall Convention, November 18-20, 2014 in Edmonton, AB AAMDC Fall Convention 747/08/12/14 MOVED by Councillor Boisvert that members of Council wishing to attend the Alberta Association of Municipal Districts and Counties (AAMDC) Annual Fall Convention, November 18-20, 2014 in Edmonton, AB may do so. CARRIED

Reeve Kolebaba, Deputy Reeve Dyck, and Councillors, Boisvert, Dallyn, and Tomlinson will attend.

11.2(h) Alberta Association of Municipal Districts & Counties (AAMDC) Northern Zone Meeting, August 15, 2014 in Northern Sunrise County, AB AAMDC Northern Zone Meeting 748/08/12/14 MOVED by Councillor Tomlinson that members of Council wishing to attend the Alberta Association of Municipal Districts & Counties (AAMDC) Northern Zone Meeting, August 15, 2014 in Northern Sunrise County, AB may do so. CARRIED AAMDC Northern Zone Meeting 749/08/12/14 MOVED by Councillor Dallyn that Council direct Administration to spend up to $5,000 to host the Alberta Association of Municipal Districts & Counties (AAMDC) Northern Zone Meeting, August 15, 2014 in Northern Sunrise County, AB. CARRIED

11.3. Veronica Bliska, Peace Library System Board Chair, July 31, 2014 RE: Peace Library System Funds Allocation Peace Library System 750/08/12/14 MOVED by Deputy Reeve Dyck that Council send a letter of support to the Peace Library system for the re-allocation of $0.50 per capita of the annual allotment funds for library boards and municipalities without a library board NORTHERN SUNRISE COUNTY COUNCIL AGENDA AUGUST 12, 2014 Page 7 of 9

for the purchase of regional collections commencing in 2015. CARRIED

11.4 Donation Request from Peggy Pike, Terry Fox Run for Cancer Research, August 7, 2014 Terry Fox Run for Cancer Research Donation 751/08/12/14 MOVED by Councillor Duval that Council donate $1,000 from the charitable donations account to the Terry Fox Run for Cancer Research. CARRIED

11.5 Donation Request from Joe deBruyn, Judah Cemetery Maintenance Volunteers, August 7, 2014 Judah Cemetery Maintenance Volunteers Donation 752/08/12/14 MOVED by Councillor Dallyn that Council donate $700 from the charitable donations account to the Judah Cemetery Maintenance Volunteers to aid in the cost of raising and leveling the old historic headstones at the Judah Cemetery. CARRIED

12. COMMITTEE/REEVE/COUNCILLOR REPORTS

Councillor Duval Nothing to report

Councillor Tomlinson August 5 – Peace Regional Waste Management Company (PRWMC) Mtg

Deputy Reeve Dyck July 31 - CAO Evaluation August 1 – Heart River Housing Conference Call August 5 - PRWMC Meeting August 6 – Chamber of Commerce Meeting August 7 – Alberta Association of Municipal Districts & Counties (AAMDC) Premier Candidates Forum

Reeve Kolebaba July 31 – CAO Evaluation August 5 – Harmon Valley Agricultural Society Meeting August 6 – Northwest Corridor Development Corporation Meeting August 7 – AAMDC Premier Candidates Forum August 11 – Woodland Cree First Nation Meeting

Councillor Boisvert August 11 – Chamber of Commerce Meeting August 11 – Town of Peace River Council Meeting for the Preliminary Design Plan for New Arena Viewing

Councillor Dallyn July 31 – Peace Regional Economic Development Alliance Executive Mtg August 1 – PREDA Meeting August 5 – PRWMC Meeting August 6 – North Peace Housing Foundation Meeting August 7 – AAMDC Premier Candidates Forum August 11 – Smoky Applied Research and Demonstration Association Mtg August 11 – Town of Peace River Council Meeting for the Preliminary Design Plan for New Arena Viewing

13. CHIEF ADMINISTRATIVE OFFICER’S REPORT

13.1 Chief Administrative Officer Report and Calendar NORTHERN SUNRISE COUNTY COUNCIL AGENDA AUGUST 12, 2014 Page 8 of 9

Meeting with Telus 753/08/12/14 MOVED by Councillor Dallyn that Council meet with representatives from Telus on August 15, 2014 at 8:00 a.m. CARRIED Councillor Committee Report CAO Report and Calendar 754/08/12/14 MOVED by Councillor Duval that Council approve the Councillor committee reports, the CAO report, and calendar as presented. CARRIED

Reeve Kolebaba recessed the regular Council meeting for lunch at 12:06 p.m. Reeve Kolebaba reconvened the meeting at 12:35 p.m.

15. IN CAMERA Move to In Camera 755/08/12/14 MOVED by Councillor Boisvert that Council move to an In Camera meeting as per section 197(2) of the Municipal Government Act at 12:35 p.m. CARRIED Come out of In Camera 756/08/12/14 MOVED by Councillor Duval that Council come out of the In Camera meeting at 1:31 p.m. CARRIED

14. CORRESPONDENCE

14.1 Mayor Gordon MacLeod, Town of Fairview, July 24, 2014 RE: Five Year Plan Proposal – Mackenzie Municipal Services Agency

14.2 Honourable Greg Weadick, Minister of Alberta Municipal Affairs, July 30, 2014 RE: Local Authorities Election Act (LAEA) Review

14.3 Honourable Greg Weadick, Minister of Alberta Municipal Affairs, July 30, 2014 RE: Shadow Population Provisions with the Determination of Population Regulation Correspondence Items 14.1-14.3 757/08/12/14 MOVED by Deputy Reeve Dyck that Council receive items 14.1-14.3 of the August 12, 2014 Council meeting agenda for information. CARRIED

15. IN CAMERA (continued…) Move to In Camera 758/08/12/14 MOVED by Councillor Dallyn that Council move to an In Camera meeting as per section 197(2) of the Municipal Government Act at 1:33 p.m. CARRIED Come out of In Camera 759/08/12/14 MOVED by Councillor Dallyn that Council come out of the In Camera meeting at 2:34 p.m. CARRIED

Alberta CARE AGM Expenses 760/08/12/14 MOVED by Councillor Tomlinson that Council direct Administration to invoice Councillor Tomlinson for all costs associated with attendance at the Alberta Coordinated Action for Recycling Enterprises (CARE) Annual General Meeting on July 25, 2014 in Leduc, AB MOTION DEFEATED

FCSS Advisory Committee Appointment 761/08/12/14 MOVED by Councillor Boisvert that Council appoint Wendy Goulet as the Three Creeks/Wesley Creek representative on the Family and Community Support Services Advisory Committee. CARRIED

Sale of Unit 12005- 2005 Ford Expedition 762/08/12/14 MOVED by Councillor Tomlinson that Council authorize Administration to sell surplus item Unit 12005- 2005 Ford Expedition for $750. CARRIED

NORTHERN SUNRISE COUNTY COUNCIL AGENDA AUGUST 12, 2014 Page 9 of 9

Lux Liner Bus Booking 763/08/12/14 MOVED by Councillor Dallyn that Council direct Administration to book the Lux Liner for September 16, 2014 for the staff facility tour. CARRIED 16. ADJOURNMENT Adjournment 764/08/12/14 MOVED by Councillor Tomlinson that Council adjourn the regular Council meeting at 2:37 p.m. CARRIED

______Reeve Chief Administrative Officer

4. Business Arising Out Of The Minutes/Unfinished Business

5. Public Works

6. Engineering, Planning & Development Northern Sunrise County - Development Tracking Sheet Private & Commercial Developments Sub. Date Applicant Location Zone Development DO/MPC Approved Advertised Appeals

27-Nov-13 George & Donna Skwarik SE-17-82-18-W5M RRM1 Permanent Camp MPC Yes 22-Jan-14 NONE Plan 8920222; Block 5; Lot 14-Jan-14 James Bazan-Lindsay 2 HR Residence DO Yes 05-Feb-14 NONE SE-5-84-21-W5M; Plan 22-Jan-14 Susan & Julian Packer 7920391; Lot N01 JP-A1 Residence DO Yes 29-Jan-14 NONE Gas to Power 13-Jan-14 Genalta Construction 10-28-84-18-W5M F Generation Facility MPC Yes 05-Mar-14 NONE

NW-23-83-21-W5M; Plan 18-Feb-14 Mag Boucher Trucking Ltd 8521671; Block 3; Lot 4 RM1 Industrial Shop MPC Yes 05-Mar-14 NONE 27-Feb-14 Nyllad Enterprises SE-20-85-19-W5M A1 Residence DO Yes 05-Mar-14 NONE

NE-10-86-14-W5M; Plan 30-Jan-14 NSC/ Helen Calliou 8121430; Block 3; Lot 43 F Modular Home MPC Yes 19-Mar-14 NONE

NE-10-86-14-W5M: Plan 30-Jan-14 NSC/Mike Ominayak 8121430'; Block 1; Lot 16 F Modular Home MPC Yes 19-Mar-14 NONE

AESRD/ Rhonda NW-10-86-14-W5M; Plan 30-Jan-14 Whitehead 9420933; Block 3; Lot 79 F Modular Home MPC Yes 19-Mar-14 NONE

NSC/ Cherish & Mario NE-10-86-14-W5M; Plan 30-Jan-14 Laboucan 8121430; Block 3; Lot 44 F Modular Home MPC Yes 19-Mar-14 NONE

NW-11-86-14-W5M; Plan 30-Jan-14 NSC/ Myrna Whitehead 8121420; Block 5; Lot 66 F Modular Home MPC Yes 19-Mar-14 NONE Ashley Payne/Patrick 20-Feb-14 O'Neil NW-22-84-21-W5M A1 Modular Home DO Yes 26-Mar-14 NONE SW-11-86-14-W5M; Plan 15-Oct-13 Lubicon Lake Band 8120492; Lot A HG Band Office MPC Yes 16-Apr-14 YES

Emergency Response Telecommunication 07-Apr-14 Ledcor Technical Services NE-23-82-22-W5M A1 Tower MPC Yes 16-Apr-14 NONE Savatge Canac S1/2-32-80-19-W5M & SE- 26-Mar-14 Corporation 31-80-19-W5M COS Two Fuel Tanks MPC Yes 16-Apr-14 NONE

NW-23-83-21-W5M; Plan 26-Mar-14 1256000 Alberta Ltd 8521671; Block 3; Lot 3 RM1 Industrial Shop MPC Yes 16-Apr-14 NONE Ashley Payne/Patrick 10-Mar-14 O'Neil NW-22-84-21-W5M JP-A1 Garage DO Yes 23-Apr-14 NONE Steven Jackson & Lynn 26-Mar-14 Moulun-Jackson NE-35-82-20-W5M A1 Modular Home DO Yes 23-Apr-14 NONE Northland School Division SW-11-86-14-W5M; Plan 11-Apr-14 #61 9622484; Lot 113 DC1 Health Centre Council Yes 30-Apr-14 NONE SW-5-83-20-W5M; Plan 03-Apr-14 Willy Schmidt/ Peddlers 0625965; BK 1; Lt 1 A1 Modular Home DO Yes 30-Apr-14 NONE

30-Jan-14 AESRD/ Candace Gladue SW-15-86-14-W5M DC1 Modular Home Council Yes 30-Apr-14 NONE Cabin & Storage 07-Apr-14 Mark Ladd NE-34-84-21-W5M A1 Building DO Yes 30-Apr-14 NONE 04-Apr-14 Henry & Linda Rondeau NW-15-82-20-W5M A1 Shop DO Yes 07-May-14 NONE 11-Apr-14 St. Isidore Co-op SW-21-83-20-W5M HC Chemical Shed MPC Yes 28-May-14 NONE SW-14-84-20-W5M; Plan Shed & Garage w/ 15-Apr-14 Ian Cosh 0121142; Block 1; Lot 1 A1 Secondary Suite DO Yes 28-May-14 NONE 01-May-14 James Halstrom NW-12-85-20-W5M A1 Business Signage DO Yes 28-May-14 NONE 07-May-14 Lavoie Ventures NW-24-83-21-W5M A1 Grain Bins DO Yes 04-Jun-14 NONE Marie Reine Cultural SE-1-82-22-W5M; Plan 13-May-14 Centre 8520167; Block C; Lot 5 RS Outdoor Sports Court MPC Yes 18-Jun-14 NONE 30-May-14 Kevin Steed SE-27-83-21-W5M RM1 Commercial Shop MPC Yes 18-Jun-14 NONE

03-Jun-14 DFI Corporation NE-9-85-20-W4M RM1 Caretakers Quarters MPC Yes 18-Jun-14 NONE

04-Jun-14 M.R.L. Holdings SE-23-83-21-W5M HD Expansion of RV Park MPC Yes 18-Jun-14 NONE 05-Jun-14 Choice Investments SE-23-83-21-W5M HD Commercial Shop MPC Yes 18-Jun-14 NONE

24-Apr-14 Krista & Trevor Massier NE-36-82-21-W5M JP-A1 Garage Do Yes 02-Jul-14 NONE

06-Jun-14 Neil & Jenny Harpe SE-3-84-21-W5M JP-A1 Addition to Residence DO Yes 02-Jul-14 NONE 09-Jun-14 Michel Pelchat NE-28-84-20-W5M A1 Shop DO Yes 02-Jul-14 NONE 10-Jun-14 Denise Ominayak/NSC NE-10-86-14-W5M F Modular Home MPC Yes 30-Jul-14 NONE

NW-10-86-14-W5M; Plan 08-Jul-14 Lubicon Lake Band/NSC SW-10-86-14-W5M;8121430; BK1; Lot 17 Plan F Modular Home MPC Yes 30-Jul-14 NONE 08-Jul-14 Lubicon Lake Band/NSC 8121430; Block 7; Lot 74 F Modular Home MPC Yes 30-Jul-14 NONE SW-11-86-14-W5M; Plan 08-Jul-14 Lubicon Lake Band/ NSC NE-10-86-14-W5M;8121420; Bk 9; Lot 90 Plan F Modular Home MPC Yes 30-Jul-14 NONE 08-Jul-14 Lubicon Lake Band/ NSC 8121430; Bk 1; Lot 13 F Modular Home MPC Yes 30-Jul-14 NONE SE-15-86-14-W5M; Plan 08-Jul-14 Lubicon Lake Band/NSC SE-15-86-14-W5M;8121430; Bk 2; Lot 24Plan F Modular Home MPC Yes 30-Jul-14 NONE 08-Jul-14 Lubicon Lake Band/NSC 8121430; Bk 2; Lot 36 F Modular Home MPC Yes 30-Jul-14 NONE SE-15-86-14-W5M; Plan 08-Jul-14 Lubicon Lake Band/ NSC SE-15-86-14-W5M;8121430; Bk 2; Lot 25Plan F Modular Home MPC Yes 30-Jul-14 NONE 08-Jul-14 Lubicon Lake Band/ NSC 8121430; Bk 2; Lot 23 F Modular Home MPC Yes 30-Jul-14 NONE

NW-11-86-14-W5M; Plan 08-Jul-14 Lubicon Lake Band/NSC NE-10-86-14-W5M;8121420; Block 5; Lot Plan 60 F Modular Home MPC Yes 30-Jul-14 NONE 08-Jul-14 Lubicon Lake Band/NSC 8121430; Bk 3; Lot 54 F Modular Home MPC Yes 30-Jul-14 NONE NE-10-86-14-W5M; Plan 08-Jul-14 Lubicon Lake Band/ NSC NE-10-86-14-W5M;8121430; BK 3; Lot 51 Plan F Modular Home MPC Yes 30-Jul-14 NONE 08-Jul-14 Lubicon Lake Band/ NSC 8121430; BK 3; Lot 57 F Modular Home MPC Yes 30-Jul-14 NONE NE-10-86-14-W5M; Plan 08-Jul-14 Lubicon Lake Band/NSC 8121430; Block 1; Lot 30 F Modular Home MPC Yes 30-Jul-14 NONE

Roadrunner leasing and NW-23-83-21-W5M; Plan 17-Jul-14 Sales 0727567; Bk 1; Lot 7 RM1 Commercial Shop MPC Yes 30-Jul-14 NONE 03-Jul-14 John & Brenda Manzer SE-25-83-21-W5M JP-A1 Garage DO Yes 06-Aug-14 NONE

SW-11-86-14-W5M; Plan 08-Jul-14 Lubicon Lake Band/ NSC 8121420; Block 10; Lot 94 F Modular Home MPC Yes 06-Aug-14 NONE

10:30 a.m. Public Hearing for Bylaw B268/14 for the Purpose of Redistricting 4.4 acres within NW-12-85-20-W5 from Agricultural District 1 (A1) to Rural Industrial District 1 (RM1)

BYLAW NO. B268/14

BEING A BYLAW OF NORTHERN SUNRISE COUNTY IN THE PROVINCE OF ALBERTA TO AMEND THE NORTHERN SUNRISE COUNTY LAND USE BYLAW (B088/02) BY REDISTRICTING LANDS FROM AGRICULTURAL DISTRICT 1 (A1) to RURAL INDUSTRIAL DISTRICT 1 (RM1)

WHEREAS, Northern Sunrise County has adopted the Northern Sunrise County Land Use Bylaw (B088/02) to regulate land use and development in the County;

AND WHEREAS, the Council of Northern Sunrise County, in the Province of Alberta, has deemed it desirable to amend the Northern Sunrise County Land Use Bylaw to re-designate certain lands to regulate the control of a complex development proposal;

NOW THEREFORE, THE COUNCIL OF NORTHERN SUNRISE COUNTY, IN THE PROVINCE OF ALBERTA, DULY ASSEMBLED, HEREBY ENACTS AS FOLLOWS:

1. That the area shown in red within NW-12-85-20-W5M; on attached Schedule A be re- designated from Agricultural District 1 (A1) to Rural Industrial District 1 (RM1).

2. The adoption of this bylaw is effective upon the date of the passing of the third and final reading of this bylaw.

3. Should any provision of this Bylaw be invalid then such invalid provision shall be severed and the remaining Bylaw shall be maintained.

4. This Bylaw shall come into force and effect when it receives third reading and is duly signed.

Read a first time in Council this day of , 2014

Public Hearing held the ______day of , 2014

Read a second time in Council this day of ______, 2014

Read a third time in Council this day of , 2014

Signed and made effective this ______day of , 2014

Carolyn Kolebaba Peter Thomas Reeve Chief Administrative Officer

Bylaw No. 268/14 Northern Sunrise County

Schedule A

1. That the land use designation of the following property known as:

 That area shown in red within NW-12-85-20-W5M shown on attached Schedule A be re-designated from Agricultural District 1 (A1) to Rural Industrial District 1 (RM1).

Carolyn Kolebaba, Reeve Peter Thomas, Chief Administrative Officer

EFFECTIVE THIS DAY ______OF ______, 2014.

TERMS OF REFERENCE

PEDESTIAN TRAIL SYSTEM, CROSSWALKS AND OTHER WORK

Highway 986 at Cadotte Lake

Preliminary Engineering, Detailed Design and Cost Estimates

Northern Sunrise County

PROJECT SCOPE

Northern Sunrise County requires engineering services for the completion of a study including preliminary engineering, detailed design and cost estimates addressing existing and future pedestrian movements along and across the Highway 986 corridor in and around the developed area of Cadotte Lake. Key stakeholders in this project are Woodland Cree First Nation, Cadotte Lake Métis Local # 1994, Alberta Transportation and Northern Sunrise County. Public consultation is an important element for the planning of this project.

ENGINEERING TASKS

 Develop a plan for public consultation for input into the planning and design of the proposed walking trails and a subsequent review of the recommended Option.  Identify the entry and exit point of pedestrians travelling along and across the Highway 986 corridor to access the community of Cadotte Lake and the destination of these individuals in the community.  Provide options for routes for all weather pedestrian trails off the highway right-of-way to accommodate the pedestrians and bicyclists and move this traffic off the highway surface.  Prior to proceeding to detailed design, the Consultant shall discuss the various options with Key Stakeholders. Type “B” cost estimates shall be presented for each of the proposed options discussed. Any foreseeable right-of-way issues and/or environmental issues shall be presented with the options discussed.  Suggest the design for the construction of a trail that can support the use of snow clearing equipment while discouraging the use of off-highway vehicles on the trails.  Identify suitable location(s) for creation of crosswalk(s) for the pedestrians crossing the highway using the standards of Transportation Association of Canada’s “Pedestrian Crossing Control Manual”.  The proposed study and planning will start from Cadotte River at the west (labeled as “Starting of the Project” on the Schedule A) and will end at the point on highway meets the east boundary of 2nd phase of Cadotte Lake Residential Development with Plan # 0526176 (labeled as “End of the Project” also on the Schedule A).  Assess the proposed crosswalks to see whether illumination is warranted using Alberta Infrastructure and Transportation’s “Highway Lighting Guide”.  Identify options for pedestrian crossing the Cadotte River and Martin River at kilometer 0.000 of Highway 986.  Provide cost estimates for all options with costs separated for those improvements occurring east and west of the Cadotte River.  Providing the same Consultant Firm is selected for the Construction Phase II, we recommend that they must keep the same Project Manager as provided in Phase I, in the full capacity identified in the Proposal, for as long as the individual remains in the employment of the Consultant. The Consultant must confirm that this Project will be the priority work for the Project Manager and that the Project Manager will have the time required to devote to this Project.

Cadotte Lake Walking Trails 3

SCHEDULE

Milestone Dates: For the project to be implemented in a timely manner, we request that the following milestone dates be met unless agreed otherwise with the Project Sponsor. Please provide one Grant chart for each phase.

Milestone Event Date

Project Initialization Meeting September 2012 Conceptual Review of Options October 2012 Public Consultation Meetings October/November 2012 Final Design Review Meeting December 2012

These meetings will be held at the Northern Sunrise County office east of Peace River. All administrative costs for these meetings shall be borne by the Consultant.

FEE SCHEDULE

The proposal will contain a spreadsheet identifying the resource budget for the charge-out rates, expenses and disbursements, and the allocated staff hours for each engineering task. Each task will be listed under the relevant engineering phase. Engineering phase subtotals shall then be added to provide a total cost estimate.

Engineering Phase Payment

1. Preliminary Engineering & Planning Lump Sum 2. Public Consultation Lump Sum 3. Final Detailed Design Lump Sum

PAYMENT SCHEDULE

Payment for services rendered shall be made as follows:  Tasks 1 and 2 will be paid monthly on a percentage complete basis.  Task 3 will be paid upon submission of the completed final details.

These payments shall be the full compensation received by the Consultant for performing all work and shall include all fees, expenses, disbursements, sub-consultants and other costs.

Cadotte Lake Walking Trails 3

CONTACT PERSONNEL

Project Sponsor Peter Thomas Interim Chief Administrative Officer Northern Sunrise County  (780) 624-0013

Project Administrator Mathieu Bergeron Economic Development & Project Coordinator Northern Sunrise County  (780) 624-0013

The role of the Project Administrator is to ensure that all work is administered in accordance with these Terms of Reference, the County Standards/Guidelines, and the final proposal accepted by the County. Any questions or correspondence regarding these Terms of Reference must be directed to the Project Administrator. Information obtained from sources other than the Project Administrator will not be considered in the evaluation of the proposal.

J:\2012 DATA\TECH SERVICES\2012 Walkway Cadotte Lake\Cadotte TOR.docx Trail Length: Area 1 (PT 1 to PT 2) – 2.37 km; Area 2 (PT 3 to PT 4) – 1.66 km TOTAL: 16 km Area 3 (PT 5 to PT 6) – 5.86 km; Area 4 (PT 7 to PT 8) – 6.14 km

From: Mat Bergeron Sent: Friday, August 22, 2014 1:20 PM To: Peter Thomas Subject: another date from Council

I was speaking with Mike Miller from Savage and he was wondering when Council would be available for a grand opening in October. He can’t guarantee that the date will work for them but they will try to accommodate. If we can give him a few options that would be great. Thanks!

This communication is intended for use of the recipient to whom it is addressed and may contain confidential, personal and/or privileged information. Please contact me immediately if you are not the intended recipient of the communication and do not copy, distribute, or take action relying upon it. Any communication received in error, or subsequent reply, should be deleted or destroyed.

Please consider the environment before printing this email.

From: Mat Bergeron Sent: Friday, August 22, 2014 8:56 AM To: Peter Thomas Subject: two things

Hi Peter,

Next Council meeting, could you ask them to set a date for the public consultation around the North/South connector in the Harmon Valley/Reno area? We figured September 26th or October 3rd would work – free on their calendar and harvest should be pretty much done.

Thanks!

Please consider the environment before printing this email.

Hi Peter,

We can do the 2nd or 3rd….We have a luncheon with the Chamber from 11:30 until 1 and then we see the Peace River council at 4 pm on the 3rd. Anytime around those obligations would work.

Thank you very much,

Anna Stacheychuk | Community Engagement

D: 403.267.1184 | C: 403.589.8126 | Email: [email protected] | Website: www.capp.ca

From: Peter Thomas [mailto:[email protected]] Sent: Monday, August 25, 2014 8:21 AM To: Stacheychuk, Anna Cc: Jocelyn Gagnon Subject: RE: CAPP Presentation

Thanks Anna. We can put it on the agenda tomorrow and see how many of the 6 Council members are available. Just need location and time. We have the Council room here available.

Peter Thomas Chief Administrative Officer Northern Sunrise County

780 625 3271 phone 780 624 0023 fax

From: Stacheychuk, Anna [mailto:[email protected]] Sent: Thursday, August 21, 2014 3:35 PM To: Peter Thomas Subject: CAPP Presentation

Hi Peter,

I have had a brief conversation with Jocelyn who indicated I should email you directly. I would like to see if the council would be available in on September 2nd or 3rd for a formal presentation from senior CAPP representative.

It is our goal to share industry information, listen and discuss issues important to your region. The presentation is one hour long but can be tailored to suit your availability. Senior CAPP representatives will make a presentation before opening the discussion and answering questions. The presentation will describe: The state of the industry (globally and locally), changing technology, industry operating practices, policy and regulatory environment, and opportunities and challenges. We will take back your input and share it with our member companies. As I am sure you are aware, the companies that operate in the Northern Sunrise county are all CAPP members.

The Canadian Association of Petroleum Producers (CAPP) represents companies, large and small, that explore for, develop and produce natural gas and crude oil throughout Canada. CAPP’s member companies produce about 90 per cent of Canada’s natural gas and crude oil. CAPP’s associate members provide a wide range of services that support the upstream crude oil and natural gas industry. Together CAPP’s members and associate members are an important part of a national industry with revenues of about $100 billion-a-year. CAPP’s mission is to enhance the economic sustainability of the Canadian upstream petroleum industry in a safe and environmentally and socially responsible manner, through constructive engagement and communication with governments, the public and stakeholders in the communities in which we operate.

I look forward to hearing from you.

Kindest regards,

Anna Stacheychuk | Community Engagement

D: 403.267.1184 | C: 403.589.8126 | Email: [email protected] | Website: www.capp.ca

7. Finance

Organization 2011 2012 2013 2014 Approved Motion Total Spent Budget Amount Contribution Contribution Contribution Contribution number & date Remaining Growing the North Conference $0 $1,500 $2,500 $2,500 637/08/13/13 $109,455 $200,000 $90,545 Community Futures Women in the North Conference $500 $600 $1,500 $1,500 973/12/10/13 Alberta Pond Hockey Assoc. $0 $0 $2,500 $2,500 987/12/10/13 SongRise Music Conference & Showcase $3,500 $3,500 $3,500 $3,500 109/01/20/14 Peace River Scottish Society $0 $0 $0 $2,590 189/02/11/14 Aboriginal Interagency (Pow Wow) $1,000 $1,000 $5,000 $5,000 195/02/11/14 Canadian Cancer Society- Relay for Life $0 $0 $0 $1,000 197/02/11/14 STARS Grande Prairie $5,818 $5,818 $5,818 $5,818 220/02/25/14 PR & District Health Foundation Spring Fling Gala Silent Auction $0 $0 $0 $100 234/02/25/14 PRSD Bus Driver PD Days Door Prize $0 $0 $0 $100 239/02/25/14 Nampa Golden Pioneers Complex Operational Costs $0 $0 $0 $2,000 242/02/25/14 Pizza & Beverages for Protective Services Department $0 $0 $0 $167 247/02/25/14 RCMP Retirement Gift $0 $0 $0 $100 248/02/25/14 St. Isidore Carnaval $5,000 $5,000 $5,000 $5,000 In 2014 Budget CPAA Conference Sponsorship $1,000 $1,000 $1,750 $1,750 291/03/11/14 Peace River Knights of Columbus Lobsterfest Silent Auction Item $0 $250 $400 $100 360/03/25/14 Peace Regional Victim Services $3,582 $3,582 $3,582 $5,050 361/03/25/14 Holy Family Catholic Regional Division Learning Fair $0 $0 $0 $300 362/03/25/14 Katie & Jason Love Your Neighbour Tour $0 $0 $0 $500 388/04/08/14 Peace River Community Events Society (Peacefest) $1,600 $1,600 $2,000 $5,000 410/04/08/14 Woodland Cree First Nation 25th Anniversary & Treaty Days Lunch $0 $0 $0 $2,500 451/04/22/14 Make A Wish Foundation- Sweet Dreams Dessert Day $0 $180 $180 $180 454/04/22/14 Project Peace Mental Health Awareness Week Event $0 $0 $0 $2,000 455/04/22/14 Little Buffalo School Nutrition Program $0 $0 $13,400 $16,800 495/05/06/14 Mackenzie County Invitational Charity Golf Tournament $0 $0 $1,000 $500 + 537/05/20/14 insurance Tolko Annual Invitational Charity Golf Tournament $0 $0 $0 $500 539/05/20/14 Peace Regional Victim Services & RCMP Charity Golf Tournament $0 $0 $0 $100 540/05/20/14

St. Isidore Library Furniture $0 $0 $0 $35,000 565/06/10/14

Town of Peace River RE: Canada Day Fireworks $2,000 $0 $0 $3,000 580/06/10/14 Alberta Development Officers Association Conference $0 $0 $0 $1,500 608/06/24/14 RCMP Positive Ticket Initiative $0 $0 $0 $500 625/06/24/14 Marie Reine Community Club Corn Roast $0 $0 $0 $1,000 675/07/15/14 Peace River & District Chamber of Commerce Golf Tournament $0 $0 $0 $100 696/07/29/14 Terry Fox Run for Cancer Research $0 $0 $0 $1,000 751/08/12/14 Organization 2011 2012 2013 2014 Approved Motion Total Spent Budget Amount Contribution Contribution Contribution Contribution number & date Remaining Judah Cemetery Maintenance Volunteers $0 $0 $0 $700 752/08/12/14 Resident to participate in 2013 Forum for Young Canadians $0 $0 $895 088/01/21/13 Nampa Museum- Tourist Information Centre- Annual Contribution $1,500 $1,500 $1,500 CAO Approved Nampa Golden Pioneers- Annual Contribution $500 $500 $500 CAO Approved Agri-Business Conference- Grande Prairie $0 $0 $1,000 132/02/11/13 Belle Petroleum Centre Cultureville Corporate Sponsorship $0 $0 $5,000 135/02/11/13 Cadotte Lake School- Traditional Drum Making Workshop $0 $0 $500 149/02/11/13 Peace River Agricultural Society- Peace Region Dressage Series $0 $0 $1,000 150/02/11/13 Northwest Fire Chiefs Conference $500 $0 $500 183/02/26/13 Peace Regional Volleyball Club $0 $0 $1,000 215/03/12/13 Peace Regional Aboriginal Sports Club $0 $0 $500 254/03/26/13 Le Club du Bon Temps Seniors' Week $1,500 $500 $500 322/04/23/13 Nampa Golden Pioneers Seniors' Week $500 $500 $500 322/04/23/13 Peace River Ag Society Seniors' Week $0 $500 $500 322/04/23/13 Mamowintowin Board Seniors' Week $0 $500 $500 322/04/23/13 Heritage Towers Seniors' Week $500 $0 $500 322/04/23/13 Peace River Senior Citizens Club Seniors' Week $500 $500 $500 322/04/23/13 Harmon Valley Ag Society Seniors' Week $500 $500 $500 322/04/23/13 Nampa Library 50th Anniversary Celebration- promo items $0 $0 $100 330/04/23/13 Wildwind Dressage Festival $250 $250 $250 379/05/14/13 Community Futures Northern Alberta Youth camp $1,000 $1,500 $1,500 384/05/14/13 Alberta Trappers Association- 40th Annual Rendezvous & Outdoorsman $0 $0 $1,000 446/06/11/13 Show Peace River Stampeders Baseball Club $0 $0 $500 471/06/11/13 Mamowintowin Cultural Centre- National Aboriginal Day $0 $0 $750 473/06/11/13 Peace River Seniors Apartment Association- Peace River & District $0 $0 $500 519/06/25/13 Chamber of Commerce Charity BBQ Alberta Beef Producers: Economic Impact of Wildlife to Livestock $0 $0 $121 623/08/13/13 Producers Study CN Miracle Match- in support of Stollery Children's Hospital $0 $0 $200 628/08/13/13 Lac-Megantic for Disaster Relief $0 $0 $2,780 638/08/13/13 STARS Grande Prairie for Debra Stone Memorial $0 $0 $500 639/08/13/13 Peace River & District Hospital Foundation ANNUAL $20,680 $21,360 $20,000 In 2013 Budget Peace River & District Chamber of Commerce Small Business Week $0 $0 $1,500 658/08/27/13 Speaker Peace Oil Sands Conference $0 $0 $2,500 660/08/27/13 Organization 2011 2012 2013 2014 Approved Motion Total Spent Budget Amount Contribution Contribution Contribution Contribution number & date Remaining Northwest Corridor Development Corporation (NCDC) Northern Ports $0 $0 $2,500 670/08/27/13 Symposium and AGM Peace Region Dance Society $1,500 $550 $3,286 723/09/10/13 Peace River Child Care Association $0 $0 $48,000 804/10/08/13 AIC Sisters in Spirit walk $1,000 $1,000 $1,000 807/10/08/13 PREDA AGM Awards Sponsorship $0 $0 $1,000 810/10/08/13 Peace River Regional Women's Shelter- Festival of Trees $500 $500 $1,000 845/10/28/13 Peace River Cadets- Remembrance Day $0 $0 $500 857/10/28/13 PR Royal Canadian Legion- Remembrance Day $500 $500 $500 857/10/28/13 Aboriginal Interagency Calendar Fundraiser ($600 sponsorship, $400 $0 $0 $1,000 883/11/05/13 purchase of 20 calendars) Expenses for Farm Family Award $1,000 $0 $1,000 890/11/05/13 SARDA- Wheat Midge Meetings $0 $0 $5,000 914/11/26/13 Families First Home Visitation Program- Christmas Program $0 $0 $1,000 934/11/26/13 Society of Local Government Managers of Alberta Conference $0 $0 $3,000 935/11/26/13 Peace River Minor Hockey- Atoms Tournament $0 $0 $300 CAO Approved Salvation Army Christmas Hampers $0 $250 $2,000 988/12/10/13 Salvation Army Food Bank $0 $0 $10,000 989/12/10/13 Peace River Minor Hockey- Novice Tournament $0 $0 $300 CAO Approved Resident to participate in Pond Hockey championships in NB $0 $250 PARTY program $0 $1,000 Mighty Peace Watershed Alliance $0 $500 Peace River Ag Society Fall Fair and Horse show $1,500 $1,800 Peace River Ag Society Horse Jumps $0 $5,000 PR Childcare Association $1,000 $1,000 North Peace Stampede Association $0 $1,000 McKinney Hall Association Seniors' Week $0 $500 Peace River Regional Women's Shelter- Charity BBQ $0 $500 Sagitawa Friendship Society- Aboriginal Youth Conference $0 $500 Metis Region VI Talent Show $0 $500 St. Isidore Library $7,200 $9,390 Peace River Minor Hockey- Boston Pizza Midgets $0 $300 Provincial ASB Conference $0 $1,000 Peace River African Descendants Society $1,000 $1,000 Brooks, AB Food Bank $0 $1,000 Organization 2011 2012 2013 2014 Approved Motion Total Spent Budget Amount Contribution Contribution Contribution Contribution number & date Remaining Peace Regional Outreach Campus $0 $20,000 Sorrentino's Compassion House $0 $10,000 Shamrock Boxing Club $0 $5,812 NSC Social Club- Gingerbread Houses $0 $500 Peace River Atom B Hockey $0 $250 Cadotte Lake Metis Local 1994 $0 $300 Harmon Valley Rodeo $5,000 Peace River Toy Library $250 ARMAA $1,500 Peace Association for Lifelong Learning $250 Paroisse St-Isidore (roadside clean-up) $500 Peace Regional RCMP Community Advisory Committee (2 AEDs) $3,000 SARDA - AB Soils tour 2011 $1,500 Envision EDM Opportunities Society (Airport) $2,780 PR Chamber of Commerce Davis Awards $200 Peace River Ski Club $10,000 GP Rotary Club/Mexico Fire Tanker $0 PR Steamer's Swim Club 15th annual Swim Meet $0 Alberta Assessor's Assoc. Conference Sponsorship $0 AB Summer Games Bleacher Party $0 Nampa and District Ag Society Chiller $0 Ecole des Quatre Vents $0 Retooling for Revitalization $0 Legion $0 Peddler's Racing Series $0 Harmon Valley Fall Fair $0 Totals $92,110 $117,042 $177,612 $109,455

8. Economic Development & Community Services

9. Protective Services

10:00 a.m. with Dave LeBlanc

From: [email protected] [mailto:[email protected]] Sent: August 18, 2014 2:51 PM To: Carolyn Kolebaba Subject: 2014/15 Fire Services Emergency Preparedness Program Grant

SENT ON BEHALF OF HONOURABLE GREG WEADICK

It is my pleasure to announce that Alberta Municipal Affairs is providing $650,000 in grant funding for the 2014/15 Fire Services Emergency Preparedness Program (FSEPP). The FSEPP guidelines and project application form are available on the Office of the Fire Commissioner website at www.ofc.alberta.ca/grant-funded-training.cfm. Please forward this information to chief administrative officers, directors of emergency management, and fire chiefs.

The purpose of the grant is to facilitate training for fire service, municipal emergency response personnel and volunteers needed to protect Albertans during an emergency event. The approved courses for this grant are separate from other training provided directly through the ministry.

In order to maximize resources, regional collaboration of municipalities is requested with one municipality applying as the host. Please work closely with the fire rescue officers and/or Alberta Emergency Management Agency field officers in your area when applying. The officers can assist you during the application process.

Should you have questions regarding the FSEPP grant applications and/or the program guidelines, please contact the Grant Coordinator at 1-866-421-6929, or by email at [email protected].

I wish you all the best with your training projects.

Sincerely,

Greg Weadick

Minister of Municipal Affairs

10. Agricultural Services

11:00 with Sebastien Dutrisac

2014 Peace Region ASB Conference October 24, 2014

Rycroft, Alberta 09:00 – 09:30 am Coffee and Registration 09:30 – 09:45 am Welcome and opening remarks ASB Chairman 09:45 – 10:45 am Toerper Tech and Precision Ltd. Claus Toerper 10:45 – 11: 00 am Coffee break 11:00 – 12:00 am Natural Resources Conservation Board Randy Bjorklund Agriculture and Rural Development Deanne Madsen Municipalities and the Agricultural Operations Protection Act ASB orientation 12:00 – 1:00 pm Lunch 1:00 – 1:30 pm ASB Orientation Maureen Vadnais 1:30 – 2:30 pm Agricultural Pest Act Review Update Gayah Sieushai 2:30 – 3:00 pm Preparing for agricultural emergencies in the Peace Region. Brad Andres 3:00 – 3:15 pm Coffee break 3:15 – 3:30 pm Vote for Provincial Committee representatives and alternates 3:30 – 4:00 pm Resolutions 4:00 – 4:30 pm Invitation to 2015 Regional Conference and Adjournment

From: Adam Norris Sent: Thursday, August 14, 2014 11:53 AM To: Abdi Siad-Omar; [email protected]; Alden Armstrong ; Ashley Parker; Bob Cameron; Cathy Newhook ; Chris Thiessen ; Dave Hay ; Elaine Garrow; Elaine Manzer; Ian Daisley ; Jamie Rich ; Jean-Marie Sobze; Jim Webb; John Zylstra ; Lindsay Stephens; Rhonda Clarke-Gauthier; Richard Kiellor ; Shelleen Gerbig ; Willard Roe; Colin Needham; Dan Benson; Jean-Michel Wan; Lindee Dumas; Michel Savard; Michelle Gairdner ; Ray Skrepnek; Rod Burr; Sebastien Dutrisac; Tom Tarpey ; Tony Saunders Subject: Potential Dates for SOW Forums

Hello MPWA Board and Board Alternates, here is a list of potential dates for the forums/public meetings and webinars to get input on the State of the Watershed. Please let me know by Monday August 18 if there are scheduling conflicts between this list and events in your community or sector.

Forums Date Fort Chip Nov-19 Fort Vermilion Nov-04 Grande Cache Oct-27 Grande Prairie Nov-13 North Peace Tribal Council Nov-03 High Level (evening) Nov-03 Peace River Nov-06 Rycroft Nov-10 Fairview Nov-12 Valleyview Nov-05 Wabasca Oct-29 Western Cree Tribal Council Nov 5 or 12

Webinars Agricultural sector Oct-30 Oil and Gas sector Oct-07 Forestry sector Sep-30 Industry wide Oct-16 AAMDC Oct-28 AUMA Oct-15 General webinar Dec-03

Thanks,

Adam Norris, M.Sc., B.i.T. Watershed Coordinator Mighty Peace Watershed Alliance Box 217, McLennan, AB T0H 2L0 Office: 780-324-3355 Cell: 780-552-4354 email: [email protected] Website: http://www.mightypeacewatershedalliance.org

From: Sebastien Dutrisac Sent: Tuesday, August 26, 2014 7:30 AM To: Peter Thomas Subject: Ag services update

Good morning, Just in case you wanted this in your report as I am scheduled for council today.

- All road ditches mowed once, 150 km of whole ROW mowed in the Reno/Harmon Area (twice as slow as two passes required to attain the full width) - Road side ditches spot spray still in progress while accomplishing the Spray referrals, the Fence line and Small area requests. - Green zone following up with notices - White zone has one township left - Fusarium G, CLubroot and Virulent blackleg sampling in progress - Grasshopper survey done - 4 crop surveys done and 1 left - Parks are finishing the last few touches to their rotation - 2 notices enforced - Meeting with ESRD for the Harmon Valley LOC on Thursday to finish the reclamation process - 12 seasonal staff leaving for University

Cheers Sebastien G. Dutrisac Certified Agricultural Fieldman, Peace Region Director Northern Sunrise County Bag 1300, Peace River, AB T8S 1Y9 (780) 322-3831 office (780) 617-3435 cell (780) 322-3000 fax [email protected] @SDutrisac

"Agriculture not only gives riches to a nation, but the only riches she can call her own."

-- Samuel Jackson

11. New Business

11.2 Invitations

From: Anna Aleksov [mailto:[email protected]] Sent: Friday, August 15, 2014 4:29 PM To: Peter Thomas Subject: FW: Transport Canada media event at Peace River Airport August 25

Hello Peter,

Please note that the Government of Canada – Transportation will be making an important announcement on August 25th at 10:45 am regarding funding for airport projects. Your Reeve, Council and yourself are cordially invited to attend this event. The ceremony will take place at the Airport. Mayor and federal representative will be making the announcement and taking questions from the media. Please note that as this is Transport Canada’s announcement they kindly ask that this subject remains low key.

Should you have any questions please do not hesitate to ask and note that additional information will be provided as it becomes available.

Thank you.

Anna

ANNA ALEKSOV l EXECUTIVE ASSISTANT

THE TOWN OF PEACE RIVER Box 6600, 9911 - 100 Street, Peace River, AB T8S 1S4 DIRECT LINE (780) 624.7680 l P (780) 624.2574 l F (780) 624.4664 l http://peaceriver.ca/

Hello NAEL members,

I hope you've been having a great summer! At the last NAEL meeting I believe Councillor Jackie Clayton mentioned an an event we are hosting here in Grande Prairie on September 5th: the Alberta Municipal Governance Symposium. We committed to circulating more details once they were available so here they are.

Details can be found here: http://albertamgs.ca

The one day symposium is completely free to attend and brings together a great line up of speakers to discuss the challenging topics of municipal Amalgamation, Dissolution and Specialized Municipalities.

We already have a wide range of attendees registered including elected officials and staff from both urban and rural munis across the province, staff from both municipal associations (AAMD&C and AUMA), MLAs and party policy staff.

It should be an interesting day and we'd be happy to have you, members of your council or the appropriate person from your team join us.

Bill -- Bill Given, Mayor City of Grande Prairie [cid:[email protected]]

Office: (780) 538-0310 Cell: (780) 814-0518

Email: [email protected] Blog: http://www.billgiven.ca Twitter: http://twitter.com/BillGiven

This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the system manager. This message contains confidential information and is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail.

Schedule | Alberta Municipal Governance Symposium Page 1 of 2

ALBERTA MUNICIPAL GOVERNANCE SYMPOSIUM 16 21 26 days hrs 27min

Home Schedule Panels ↓ Location Registration Resources ↓

Schedule

Panels 05 SEPTEMBER 2014

8:30 AM Welcome

8:45 AM Are We in Alignment With Our Communities? Details →

9:30 AM “Draw Your Region” Facilitated session where attendees are asked to consider what makes a region and draw their region on a outline map of the province.

9:45 AM Coffee & Networking Break

10:15 AM The Challenges of Rural & Small Communities Details →

11:15 AM Amalgamation Politics Details →

12:00 PM — 1:00 Break for lunch PM

1:00 PM Building & Maintaining Community Identity Details →

1:45 PM Governing Regionally Today Details →

2:30 PM Coffee & Networking Break

3:15 PM Being Pro-Active: Choosing To Lead Details →

4:00 PM Closing Remarks

http://albertamgs.ca/schedule/ 19/ 08/ 2014 Location | Alberta Municipal Governance Symposium Page 1 of 2

ALBERTA MUNICIPAL GOVERNANCE SYMPOSIUM 16 21 29 days hrs min

Home Schedule Panels ↓ Location Registration Resources ↓

Location

Montrose Cultural Centre

The Montrose Cultural Centre opened its doors in June 2009. It is home to the Prairie Art Gallery, the Grande Prairie Public Library and Esquires Cof- fee House. It is a place for the community to gather in support of the arts and literacy in Grande Prairie, and is located on the corner of 98 Street and 103 Avenue. Register for the Symposium

Map

http://albertamgs.ca/location/ 19/ 08/ 2014 Location | Alberta Municipal Governance Symposium Page 2 of 2

Address: Montrose Cultural Centre Teresa Sergent Hall 9839 103 Avenue Grande Prairie, AB T8V 6M7

http://albertamgs.ca/location/ 19/ 08/ 2014

Policy 1.18 ‘Schedule A’ Board and Committee Member Code of Ethics

The proper operation of democratic local government requires that persons appointed by Northern Sunrise County Council to its Boards and Committees be independent, impartial, and duly responsible through Council to the people of Northern Sunrise County.

Accordingly, it is the purpose of this Code of Ethics to outline certain basic rules for persons appointed to Boards and Committees so that they may carry out their entrusted duties with impartiality and dignity, recognizing that the function of Board or Committee members is, at all times, service to their community and the public.

To further these objectives, certain ethical principles should govern the conduct of persons appointed to Boards and Committees in order that they shall maintain the highest standards in public office and faithfully discharge their duties.

Persons appointed to the (name of Board or Committee) shall: 1. Govern their conduct in accordance with the requirements and obligations set out in the municipal legislation of the Province of Alberta and the bylaws and policies of Northern Sunrise County. 2. Not use confidential information for the personal profit of themselves or any other person. 3. Not communicate confidential information to anyone not entitled to receive it. 4. Not use their position to secure special privileges, favours, or exemptions for themselves or any other person. 5. Disclose the general nature of any pecuniary (financial) interest in any matter coming before the Board or Committee, if that interest is not a common interest held by other members of the body, and abstain from any discussion or voting on the issue. 6. Preserve the integrity and impartiality of their Board or Committee and of County Council. 7. For a period of twelve months after leaving a Board or Committee, abide by the Code of Ethics listed above, except those related to confidential information which shall apply in perpetuity. 8. Ensure all deliberations regarding a decision before the Board or Committee is undertaken during a Board or Committee meeting using information presented before the entire Board or Committee.

Persons appointed to Boards or Committees should not assume that any unethical activities not covered by or specifically prohibited by this Code of Ethics, or by any legislation, are therefore condoned. If in doubt about actions they may be contemplating, appointees are encouraged to seek advice from the Chair of their Board or Committee or from the Chief Administrative Officer of Northern Sunrise County.

Members of the (name of Board or Committee) agree to uphold this Code of Ethics and to govern their actions accordingly.

Adopted by resolution this _____ day of ______, 2014.

______Chair of Board or Committee 3

Policy 1.18- ‘Schedule B’ Board and Committee Member Code of Ethics Public Member’s Statement

I, (name of Board/Committee member), agree to be bound by the Northern Sunrise County Board/Committee Member Code of Ethics as set out in Policy 1.18 and approved by the (name of Board/Committee). Furthermore, I agree to diligently, faithfully, and to the best of my ability, fulfill my duties as a Board/Committee member for Northern Sunrise County.

(signature of Board/Committee member)

(date)

A vibrant and dynamic County, reflecting strong values and progressive attitudes, while balancing nature and economic growth in a global environment. From: Garrett Tomlinson Sent: Monday, August 25, 2014 11:56 PM To: Peter Thomas; doug dallyn; Marie Dyck; Carolyn Kolebaba; Norm Duval; Dan Boisvert Subject: Fwd: Little Buffalo School

Peter,

I met with Principal Bryan Dewar, School Board members and residents over the weekend and through this evening. In a unanimous vote at an emergency meeting of the Little Buffalo School Board on Friday the following motion was carried unanimously: "to close the Little Buffalo School until all the remediation and discrepancies are address and fixed. 3FY" Principal Dewar forwarded the following list of discrepancies for our information:

"1. THIS IS HUGE THE MOLD IN THE Grade 6 room and the hallway ceilings has not been remediated. 2. Modus finishing in new end especially in the kitchen 3. Whiteboards not installed 4. Smart boards not installed 5. Gravel for areas where trucks were stuck not replaced 6. No locks for under school areas in new portables 7. No fencing done for new end (especially dangerous for bus supervisions) 8. Kitchen mouse runs still not filled in 9. Modus doors still have seals on them 10. Modus doors not installed correctly need to be redone 11. Fencing at entrance not replaced 12. Fencing at back of school not done 13. Playground not fixed for safe use need grader 14. Front doors not sealing properly and front lobby full of water from rain 15. Where is the CTS trailer? It was removed over the summer and has not been returned nor has anyone told me what is going on with this trailer."

Upon a walk through of the school it is clear that water has been leaking through the ceiling joints throughout the summer and has caused further damage to the school buildings far beyond what was observed last year. The overpowering stench of mould and rot was unmistakable and caused severe headaches for all involved after only ~20 minutes in the building. Despite patchwork linoleum replacement in two areas of the hallway, the floor has become rotten, soft and unstable in a number of areas of the hallway. Rodent activity is evident throughout the building including in the new portable areas which have not been sealed around pipes and do not have properly functioning door hardware. Further, over the course of the last school board meetings questions have again been raised over the soil testing studies and lagoon and the board members have all indicated that Northland School Division has still yet to forward any results or response to these queries. Also questions have been raised regarding a report issued to Northlands School Division on January 30, 2013 indicating that building materials within the school (specifically flooring) contain 20-30% asbestos as material content. This raises further concern given the deterioration of the flooring material and the potential hazard this poses for skin, respiratory and carcinogenic conditions among the faculty and student body.

I have attached a number of photos showing:

- Extensive areas of water damaged ceilings and walls which have not been replaced or remediated. - Small patches held and sealed with "tuck tape" in place of replacing water damaged ceilings. - An area of collapsed ceiling which was pushed back into place and screwed together with narrow strips of drywall without addressing the root problems. - Flooring in the hallway in which the linoleum has stretched as a result of rotting sub-floor beneath in which is giving way. - Opened vent cover with extensive rodent droppings. These were found throughout the building. - Stacks of unbuilt, boxed classroom furniture. Apparently the teachers are supposed to assemble their own prior to the beginning of school.

The local residents as well as school board members I have spoken with all share one opinion in common, they are absolutely at the end of their patience on this issue and would like help from NSC in any form possible.

Garrett Tomlinson, EMT Councillor Ward 6, Little Buffalo/Cadotte Lake Northern Sunrise County Commissioner of Oaths (780) 618-9570

"Never be afraid to raise your voice for honesty and truth and compassion against injustice and lying and greed. If people all over the world...would do this, it would change the earth." -William Faulkner

Little Buffalo School Local School Board Meeting Minutes

August 21, 2014

Members in Attendance: Dwight Gladue Chair Eve Calliou Troy Laboucan Larry Ominayak Brian Laboucan Brian Dewar – School Principal

1. Emergency Meeting called to order at 7:00 PM

2. Ceiling issues in the old grade 6 room and hallway on the east end.

The Board was informed that the promise from Northland School Division No. 61 was not fulfilled. The roofs that were promised to be remediated in May, then June, then the summer were still not done.

Dewar presented the list of items from his letter of August 18, 2014 to the Board with all discrepancies noted, including issues from Modus.

Board did a walkthrough of all the concerns and found other areas of concern not mentioned in the letter.

Board instructed Dewar to make sure all their concerns were addressed immediately and that he is not to make promises that he can’t keep.

To that end the Board unanimously agree to close Little Buffalo School until all remediation is complete. Motion Carried

The Board also instructed Dewar to contact Kelly and inform him of this decision and that our children are not third class citizens and deserve to have this situation rectified. It has been three years of neglect.

3. Adjournment Meeting was adjourned at 9:15 PM

12. Committee/Reeve/

Councillor’s Report

13. Chief Administrative Officer’s Report

Chief Administrative Officer report August 21, 2014

July 23 to Aug 8 – vacation August 11 – WCFN mtg August 12 – Council meeting August 14 – Three Creeks Air Monitoring Subcommittee mtg August 15 – Telus mtg; AAMDC zone 4 mtg in Three Creeks August 18 – Director Legislative Services interviews August 19 – Director Public Works interviews August 20 – Director Public Works interviews August 21 – Performance Evaluation August 25 – Annual general safety committee mtg; annual Social club mtg August 26 – Council meeting

In regards to the Recreation study, we applied under the old Regional Collaboration grant. That program is gone and they have shifted our application to the new Alberta Community Partnership grant. We await word on the outcome of that.

We are awaiting word from the Focus consultant on the St. Isidore Land Development Project Conceptual Plan and Cost Estimate Phase Agreement.

In regards to the Drainage study, we are reviewing the draft of the report and preparing comments for the consultant. We are hoping to have this together for the consultant by the end of August and have a final copy ready for Council by the end of September. We expect to have this ready for presentation to Council this fall as a part of the budget review meetings.

After the meeting with Chief Isaac at WCFN, we received a cheque to pay for their outstanding Protective Services bill. We sent a breakdown of the water bill to AANDC for their consideration for payment.

Council needs to pick a day for a CAO Planning meeting. Agenda items will include update on the Strategic Plan.

Council needs to set dates for the Christmas Open House (last year Mon Dec 16; suggest Wed December 17) and the Christmas party (last year Sat Dec 14; suggest Sat’s December 6 or 13). It looks like Whitemud Catering will be slowly closing down, and that will be a consideration for catering the Christmas Open House event.

14. Correspondence

August 14, 2014

Hon. Jim Prentice, P.c., Q.c. Calgary Office 19154 STSW Calgary AB T2S 1W4 (403) 617-3404 TEL [email protected] .

Dear Mr. Prentice,

Friends of the Lubicon Lake Nation have advised me that you have been questioned about the ongoing situation at Lubicon while travelling on your campaign to become Alberta's next Premier. Let me be one of many to wish you luck in this endeavour as I trust your vast experience federally will no doubt assist you in your efforts provincially. As we have been apprised in our offices of your responses during these questions I felt it necessary to provide some additional information for your review and hopefully benefit as we work together to resolve this long outstanding issue that has plagued our people, this province and the country.

First, a recurring theme in your responses regarding the Lubicon issues at hand seem to indicate that you believe the Lubicon are "a people divided"; likely as a result of advice from current Aboriginal Relations Minister, Frank Oberle. Although this line has long been propagated by the Alberta PCs(as far back as AI Adair) and successive Federal governments, it is not an accurate picture of our community. The Lubicon Lake Nation held general elections on May 30, 2013 using the exact same election code, governing documents and process that has been in place for three decades. The outcome was certified by AFN Chief Electoral Officer Loretta Pete Lambert and the results forwarded to both AAND-C and Alberta Aboriginal Relations. The results of that election continue to be ignored by both AAND-C and Alberta, in favor of a federally sponsored election held at another First Nation in February, 2013 which was organized by an AAND-C contracted agent, Lorne Ternes after he organized a provincial society to unilaterally alter our governing documents and election code without our knowledge or involvement and loudly rejected by the Lubicon community for lack of transparency and engagement. This is not a case of disgruntled factions within the community but the result of overt interference by AAND-C to continue to create a perception of division within our Nation which does not exist. Enclosed with this letter is a brief point form chronology of events regarding the Lubicon Lake Nation and our interactions with the Crown to give you a brief overview of our situation.

Secondly, Minister Oberle is aware of these issues as well as a number of issues regarding consultation with the Lubicon Lake Nation and has been aware of them since he was Solicitor General and Minister of AESRD.His willful intent to ignore these outstanding issues and to support the tactics of AAND-C officials to once again interfere with our community and undermine our rightful government shows a clear misunderstanding of Aboriginal issues as a whole and especially the issues of the Lubicon. This damaging obliviousness is exacerbated by his continued refusal to meet with us as the Nation's government or even as Aboriginal community members to discuss these issues. As recently as August 14 a letter (postdated to August 18, 2014) was sent to a Lubicon supporter, once again refusing to address the bulk of Lubicon concerns raised by the supporter. That letter is attached for your information. Frank's ignorance was also highlighted in his public comments on a Calgary radio station on July 2, 2014 where he stated that

(1 0) 629--'939 .E P.Cl Bo. 6731 PEAC !UVEa, AB TB· 1 5 .WWW.LU:OICo·tAl<.lSNAnON.CO~{ the Supreme Court of Canada decision in Tsilhqot'in only applies to British Columbia and not to Alberta. Given your experience with the Indian Affairs file, as well as your legal background, I trust that you understand why such a statement is incorrect on many levels.

I was pleased to hear that in your address to a local municipal official you indicated that you are willing to sit down once again to try and resolve the outstanding Lubicon issues. We too remain willing to come to the table to have that discussion and find agreement which suits the needs of our Nation, the Province and Canada. I would like to make it absolutely clear: we are and represent the Aboriginal Title holders of Lubicon territory. We are and represent those individuals who are continuing to exercise their Aboriginal rights within Lubicon territory. We are the only authority with whom negotiations can and should be carried out regarding Lubicon Aboriginal Title and land rights. We maintain that until the Crown enters into a Treaty or agreement with the lawful Government ofthe Lubicon Lake Nation, our Aboriginal Title supersedes the right of the Crown and industry to enter onto and make use of our lands and resources. We as a Nation, outside of Treaty with the Crown as required by the Constitution, are likewise not bound by the Indian Act or its authorities as we have never ceded our own authorities either knowingly or unknowingly. In light of this, we strongly maintain the position, as affirmed by the Supreme Court of Canada in Tsilhqot'in, that all industry proponents who intend to develop resources within Lubicon lands must first consult with us as representatives of Lubicon Lake Nation Aboriginal Title holders, make accommodations where necessary and make every attempt to secure our consent prior to engaging in development of Lubicon lands and resources. We would hope that the Aboriginal Relations ministry would support us in this position. Instead they have become a barricade, directing industry to consult solely with non-Aboriginal Title holders who do not represent us or understand our relationship with our land. Further, the department has, in an abhorrent act, directed industry not to work with Lubicon owned businesses or hire Lubicon citizens who are supportive of the Lubicon Lake Nation Government or face licencing difficulties, placing an even greater burden on our community economically than we have seen in over a decade.

Many things have changed since you and I last spoke, but most strikingly the conditions in our community have not. I firmly believe we could work together to resolve these issues in a way that is supportive of the community as a whole that is in line with the agreements laid out in the Grimshaw Accord. It would be our pleasure as the Nation's government to sit with you in person to discuss these matters in more detail at your convenience in our offices in Little Buffalo. You may contact our office at (780) 629-3945 or myself directly at (780) 617-2576 to arrange such a meeting or to discuss these important matters further.

Sincerely,

Chief Bernard Ominayak Lubicon Lake Nation lend. cc: Frank Oberle, MLA (PC); Oanielle Smith, MLA (WR); Oeron Bilous,MLA (NOP); Carolyn Bennett, MP (LIB); Jean Crowder, MP (NOP);James O'Reilly - O'Reilly et Associes; Ken Staroszik - Wilson Laycraft; Lorne G. Mann - Mann & Robinson; Reeve & Council- Northern Sunrise County; Hon. Bernard Valcourt - Minister, AANO-C

Page 2 of 2 DATE CHRONOLOGY OF GENOCIDE Forever Lubicon Lake Nation is a sovereign Nation whose citizens live in and on Lubicon Territory 1899 British Officials Traverse Northern Alberta Signing Treaty 8. Lubicon Are Missed 1939 Canadian Government Recognizes Lubicon Lake Nation and Promises Reserve Lands To Lubicon 1942 Canadian Official Illegally Strips Lubicon Citizens of "Indian Status" and Declares Reserve Unnecessary 1952 Oil Discovered In Lubicon Territory, Government of Alberta begins Taking Interest In Lubicon Lands 1973 Federal Order In Council Re-affirms Lubicon Status As Separate and Distinct Society Requiring Treaty 1975 Lubicon Attempts To File Land Caveat To Protect Lubicon Territory From Oil and Gas Development 1977 Alberta Government Changes Caveat Law and Applies It Retroactively To Prevent Lubicon Caveat 1979 To Facilitate Oil Exploration, Alberta Constructs the First All-weather Road to Lubicon Territory 1983 World Council of Churches Says Canada's Actions Re: Lubicon "Could Have Genocidal Consequences" 1988 Lubicon Launch Public Protest: Results in Boycott of Calgary Olympics and Aboriginal Themed Events 1988 Lubicon Declare Sovereignty and Assert Authority Over Land: 27 Lubicon and Supporters Are Arrested 1988 Chief Ominayak and AB Premier Sign the "Grimshaw Accord": Sets Reserves Pending Fed Agreement 1988 Canada Refuses To Negotiate: Prime Minister Meets Chief Ominayak and Promises Negotiation in '89 1989 Canada Tables "Take it or leave it" Offer Riddled With Inconsistencies and Unreasonable Demands 1989 Canada Tries to Undermine Lubicon Leadership by Creating New "Band" And Bribing Lubicons To Join 1989 Overthrow Fails, Only "Handful" of Lubicon Join New Band: Feds Deduct Bribes From Welfare Pmts 1990 United Nations Human Rights Committee Finds Canada in Violation of Art. 27 For Lubicon Treatment 1991 Pulp and Paper Company Attempts to Begin Clearcut Logging of Lubicon Lands 1991 Lubicon Begin Int'l Boycott of Pulp and Paper Company's Products: Cost Company 20 Million Dollars 1994 Canada With Help From A Few Disgruntled Members Sponsors Another Attack on Lubicon Leadership 1994 Canada Collects Affidavits Of Those Who Claim To Have Always Been Distinct, Separate From Lubicon 1995 After Public Outcry, Canada Ceases Attempt to Divide Lubicon and Refuses to Create New Band 2000 After 9 Years of Court Battles Company Settles With Lubicon: Agrees Not To Log Until Canada Settles 2003 Lubicon Uncover Secret Document by Canada Negotiators: Outlines Intentional Bad Faith Negotiation 2003 Amnesty International Writes: "Time is Wasting: Respect For Lubicon Cree Long Overdue" 2006 United Nations Orders Canada Take Immediate Action To Correct Lubicon Situation: Canada Refuses 2007 TransCanada Proposes Building Jumbo Pipeline Through Lubicon Territory Without Their Consent 2008 AB Energy Regulator Denies Lubicon Standing To Participate In Public Hearing About Pipeline Effects 2008 Lubicon And Supporters Protest in Calgary At TransCanada Annual Shareholders Meeting 2009 Canada Begins Public Campaign to Create False Perception of Lubicon "Internal Leadership Dispute" 2009 Canada Cuts All Operating and Program Funding to Lubicon Lake Nation, Redirects to Third Party Mgr 2009 Immediately Following Canada's Leadership Dispute Claim, TransCanada Begins Pipeline Construction 2011 Plains Midstream Rainbow Pipeline, Spills Millions Of Litres Of Toxic Crude Into Lubicon Wetland 2011 Canada Claims Lubicon Petitioned For Indian Affairs Agent to Attend Territory To "Mediate" Dispute 2011 Canada Refuses to Produce Mystery Petition, Despite Requests by Lubicon Govt, Lawyers and Citizens 2012 To Quell Claims of Dispute, Lubicon People Forward Leadership Resolution, Majority Ratify In Writing 2012 Lubicon Advise of Internal Resolution As Requested By INAC in 2009: Canada Refuses to Acknowledge 2012 INAC Changes Agent's Mandate: Begins Canvassing Lubicon To Create New Dispute and Division DATE CHRONOLOGY OF GENOCIDE 2012 INAC Agent Report Says: Hiring and Lubicon Visits Start in 2011, Mystery Petition Not Sent Til 2012 2012 Lubicon Govt. Including: Chief Ominayak, Council and Elders' Council Unanimously PassTrespass law 2012 lubicon Govt. Passes First Trespass Resolution, Bans Indian Affairs Agent From Re-Entering Territory 2013 INAC Agent Issues Final Report: INAC Intends To Create New leadership Group Under AB Jurisdiction 2013 INAC Writes to Oil Companies on Lubicon Land: Says Consult With New AB Society Not Lubicon Govt. 2013 AB Society Publicly Declares Intent to Unilaterally Change lubicon Election laws, w/o Lubicon People 2013 Feb 15: Friday Evening, Media Tell Lubicon: Group Claiming to be "Lubicon lake Band" Held Election 2013 Feb 16: lubicon Learn: "Election" Held At Another First Nation, Voters Were Paid, Incl. Non-members 2013 Feb 18: A Holiday, INAC Publicly Acknowledges Election, Issues Letter Congratulating New "Chief' 2013 Lubicon Learn: New "Chief' Is Same Man Who Signed Affidavit in 1994 Stating He Was Never Lubicon 2013 Lubicon Learn: Majority of Those Claiming To Be Elected Don't Even Live In Lubicon Territory 2013 Only 4 Days After Fake "Election", Canada Agrees to Extensive Funding of New INAC "Band Council" 2013 Days later, Alberta Orders Oil Corps. to Stop Consulting With Lubicon, Directs to INAC "Band Council" 2013 Feb 20: Lubicon Hold a Public Mtg: Citizens Express Outrage Over INAC Manipulation, Resolve To Have Lubicon Lake Nation General Election A Year Early, To Be Held In Accordance With Lubicon Laws 2013 May 8: Lubicon Govt. Posts Required Public Notice of General Election To Be Held At Lubicon Longhouse May 30 2013 May 30: Lubicon Lake Nation General Election 2013 Held At Lubicon Lake Nation Longhouse in Accordance With Lubicon Law and Custom, Conducted by Loretta Pete Lambert, AFN Electoral Officer 2013 May 30: Chief Bernard Ominayak Was Unanimously Acclaimed Council: Dwight Gladue, Larry Ominayak, Bryan Laboucan, Dwight Sawan and Alphonse Ominayak 2013 By June 4, Statement of Results and Electoral Reports Had Been Forwarded to Canada 2013 Aboriginal Affairs, In Violation of Their Policy, Continues To Refuse To Record The Election Results 2013 Canada Claims That They Have Entered Into Negotiations of Lubicon Aboriginal Rights and Title With The Fraudulently Elected "Band Council", Members of That Council Have Declared Publicly "They Will Take The First Offer Canada Brings" or "Divide Up (Privatize) The Land" Against Lubicon Wishes 2013 On June 10, The Government of the Lubicon Lake Nation, Led by Chief Bernard Ominayak, the Council and Elders' Council File A 700 Million Dollar Lawsuit Against Alberta and Canada Citing This Illegal Interference Within the Lubicon Lake Nation As Well As Theft of Lubicon Natural Resources 2013 Nov 18: Lubicon Trapper Finds PennWest Clearing Land on His Trapline for Oil & Gas Fracking Ops. Trapper and other Lubicons ask PennWest to cease operations until they meet with Lubicon govt. 2013 Nov 19: Fake Chief Sends Letter to PennWest & RCMP to take "any action" against Lubicon members who interfere with PennWest operations 2013 Nov 20: Alberta Abor. Relations Minister Robin CampbeIJ directs letter to Chief Ominayak refusing to address Lubicon concerns raised 2013 Nov 21: Lubicon Govt. issues Trespass Notice & Order to Vacate to PennWest under Lubicon law 2013 Nov 22: PennWest directs letter to Chief Ominayak refusing to comply with the order 2013 Nov 26: Lubicon citizens begin Operation FrackOFF & force PennWest to comply with Lubicon Order 2013 Dec 2: Lubicon file lawsuit in Queens Bench against PennWest in judicial district of Peace River, AB 2013 Dec 13: PennWest asks Calgary Queens Bench to grant 7 day injunction against Lubicon citizens 2013 Dec 16: Calgary judge gives PennWest a 6 mth injunction over wide swath of lubicon Territory (J.llif.I. flf the Minister

Depuf)° COI'c'I"IIIIii'iII House Leader MLA, Pence River

August 18, 2014 33922

Mr. Terry Munro [email protected]

Dear Mr. Munro:

Thank you for your July 15, 2014 email concerning Alberta's relationship with the Lubicon Lake Band.

Since the election last year of Chief Billy Joe Laboucan and his Couneil, and in particular their subsequent recognition by the federal government, we have been working with the duly elected leadership group on a number of initiatives. One example includes the provision of trailers, intended to improve the lives of all community members. In this regard, Alberta will continue to work with the duly elected Chief and Council regardless of assertions made on behalf of or by Mr. Ominayak.

Contrary to your last statement, it is my understanding that the trailers are being offered to residents of Little Buffalo based on a priority basis, namely: a) elders, b) health and safety, and c) overcrowding, and not affiliation as you suggest. All decisions concerning allocation were made by the Housing Committee and not Chief and Council.

Whether negotiations can resume on the land claim will be determined by the federal government and the duly elected Chief and Council. In the event discussions resume, and Alberta is invited to participate, we are ready and willing to return to the table and are prepared to meet our constitutional obligation to Canada and provide land for the creation of reserve(s) for the Lubicon Lake Band.

Sincerely,

~~~- ~...:./'-r

Frank Oberle Minister

15. In Camera

16. Adjournment