1. Call The Meeting To Order 2. Adoption Of The Agenda AGENDA NORTHERN SUNRISE COUNTY COUNCIL MEETING AUGUST 26, 2014 NORTHERN SUNRISE COUNTY COUNCIL CHAMBER 9:30 A.M. 1. CALL THE MEETING TO ORDER 2. ADOPTION OF THE AGENDA (ADDITIONS OR DELETIONS) 3. ADOPTION OF THE MINUTES (ADDITIONS OR DELETIONS) 3.1 Minutes of the Regular Council Meeting held August 12, 2014 4. BUSINESS ARISING OUT OF THE MINUTES/UNFINISHED BUSINESS 11:30 a.m. with Pastor Ron Wiseman, Highway 986 Worship Centre 4.1(a) Highway 986 Worship Centre, August 5, 2014 Proposal for Highway 986 Worship Centre Congregation 4.1(b) Double Diamond Industries Inc. Proposal for Repairs and Renovations 4.1(c) Highway 986 Worship Centre Financial Information 4.1(d) Highway 986 Worship Centre Letter of Support 4.1(e) Map Showing Locations of the Fire Hall and Lot #9 in Cadotte Lake, AB 5. PUBLIC WORKS 6. ENGINEERING, PLANNING & DEVELOPMENT 6.1 2014 Development Permits List Update 6.2 Alberta Utilities Commission Notice of Hearing for Development of Power Plant in the Peace River Area, October 28, 2014 in Peace River, AB 10:30 a.m. Public Hearing for Bylaw B268/14 6.3 RFD: Bylaw B268/14 for the Purpose of Redistricting 4.4 acres within NW-12-85-20-W5 from Agricultural District 1 (A1) to Rural Industrial District 1 (RM1) 6.4 Memorandum: Highway 986 Walking Trails 6.5 RFD: Work Camps in the County and Permanent Work Camp District (PWC) NORTHERN SUNRISE COUNTY COUNCIL AGENDA AUGUST 26, 2014 Page 2 of 3 7. FINANCE 7.1 Cheque List #46338 to #46421 and the Charitable Donations Tally 8. ECONOMIC DEVELOPMENT & COMMUNITY SERVICES 8.1 RFD: Nampa Civic Centre Lease Spaces 9. PROTECTIVE SERVICES 10:00 a.m. with Dave LeBlanc 9.1 Honourable Greg Weadick, Minister of Alberta Municipal Affairs, August 18, 2014 RE: 2014/15 Fire Services Emergency Preparedness Program (FSEPP) Grant Funding 9.2 2012, 2013, & 2014 Protective Services Responses by Location 10. AGRICULTURAL SERVICES 11:00 a.m. with Sebastien Dutrisac 10.1 2014 Peace Region ASB Conference October 24, 2014 in Rycroft, AB 10.2 Adam Norris, Watershed Coordinator, Mighty Peace Watershed Alliance, August 14, 2014 RE: Potential Dates for State of the Watershed Forums 11. NEW BUSINESS 11.1 Wendy Goulet, Co-Chair, Aboriginal Interagency Committee, August 20, 2014 RE: 2015 Pow Wow Calendar Request For Sponsorship 11.2 Invitations 11.2(a) Guru Nanak Shahi Langar, Peace Country Sikhs Event, August 23, 2014 in Northern Sunrise County, AB 11.2(b) Transport Canada Media Event, August 25, 2014 in Peace River, AB 11.2(c) Alberta Municipal Governance Symposium, September 5, 2014 in Grande Prairie, AB 11.2(d) Sisters in Spirit Walk, October 4, 2014 in Peace River, AB 11.3 Wendy Goulet, Co-Chair, Aboriginal Interagency Committee, July 21, 2014 RE: Request for Funding for Sister’s in Spirit Walk NORTHERN SUNRISE COUNTY COUNCIL AGENDA AUGUST 26, 2014 Page 3 of 3 11.4 Sylvianne Riczu, Chair, Northern Sunrise County Municipal Planning Commission, August 13, 2014 RE: Policy 1.18 – Board and Committee Member Code of Ethics 12. COMMITTEE/REEVE/COUNCILLOR REPORTS 13. CHIEF ADMINISTRATIVE OFFICER’S REPORT 13.1 Chief Administrative Officer’s Report and Calendar 14. CORRESPONDENCE 14.1 Rod Carlyon, Chair, Alberta Agriculture Hall of Fame Selection Panel, Alberta Agriculture & Rural Development, August 5, 2014 RE: Nomination of Mr. Richard Lavoie 14.2 Honourable Heather Klimchuk, Minister of Alberta Culture, August 14, 2014 RE: Stars of Alberta Volunteer Awards 2014 – Call for Nominations 14.3 Chief Bernard Ominayak, Lubicon Lake Nation, August 14, 2014 RE: Lubicon Lake Nation 14.4 Honourable Greg Weadick. Minister of Alberta Municipal Affairs, August 14, 2014 RE: Request for Increase in Funding for Public Library Services 15. IN CAMERA 16. ADJOURNMENT 3. Adoption Of The Minutes MINUTES NORTHERN SUNRISE COUNTY COUNCIL MEETING AUGUST 12, 2014 NORTHERN SUNRISE COUNTY COUNCIL CHAMBER 9:30 A.M. PRESENT: Carolyn Kolebaba Reeve Marie Dyck Deputy Reeve Dan Boisvert Councillor Doug Dallyn Councillor Norm Duval Councillor Garrett Tomlinson Councillor IN ATTENDANCE: Peter Thomas Chief Administrative Officer Jesse Sopko Director of Legislative Services/Assistant CAO Jocelyn Gagnon Executive Administrative Assistant Jason Lussier Municipal Intern 1. CALL THE MEETING TO ORDER Reeve Kolebaba called the meeting to order at 9:30 a.m. Mat Bergeron, Ian Cosh, Allan Johnson, and Jennifer Regal joined the meeting at 9:30 a.m. 2. ADOPTION OF THE AGENDA (ADDITIONS OR DELETIONS) Adoption of the Agenda 716/08/12/14 MOVED by Councillor Duval that Council approve the Northern Sunrise County regular Council meeting agenda with addendum dated August 12, 2014 with the following additions: 5.2 Dust Control on Township Road 804 5.3 Natural Water Flows on Township Road 840 5.4 Garbage Collection in St. Isidore 5.5 Signage at the Nampa Civic Centre CARRIED 3. ADOPTION OF THE MINUTES (ADDITIONS OR DELETIONS) 3.1 Minutes of the Regular Council Meeting held July 29, 2014 July 29 Council Minutes 717/08/12/14 MOVED by Councillor Boisvert that Council approve the minutes from the regular Council meeting held July 29, 2014 with the following amendment: Page 2; Clarify the Paragraph beneath Motion 689/07/29/14 to read “Sebastien Dutrisac reported that mowing has started in St. Isidore, and chemical application and spot control have been completed in the Three Creeks and Marie Reine areas. He noted that there are 60 fence line agreements in place, and 2,600 weed inspections completed. He stated that in the Non-Forestry area, 166 courtesy letters and 26 weed notices have been sent out. In the Forestry area, 113 courtesy letters and 145 weed notices have been sent out.” CARRIED 3.2 Minutes of the Public Hearing for Bylaw B267/14 held July 29, 2014 July 29 Public Hearing Minutes Bylaw B267/14 718/08/12/14 MOVED by Councillor Boisvert that Council approve the minutes from the Public Hearing for Bylaw B267/14 held July 29, 2014 as presented. CARRIED 4. BUSINESS ARISING OUT OF THE MINUTES/UNFINISHED BUSINESS NORTHERN SUNRISE COUNTY COUNCIL AGENDA AUGUST 12, 2014 Page 2 of 9 5. PUBLIC WORKS 5.1 RFD: Reno Road (TWP 810) Overlay Ian Cosh reviewed the request for decision. Reno Road Overlay 719/08/12/14 MOVED by Councillor Tomlinson that Council approve an allocation of $480,000 from the Road Project Reserve toward the overlay of the east bound lane of Reno Road (Township Road 810) from kilometre 8.4 to kilometre 12; AND THAT Council direct Administration to secure a contractor that can execute the work this season, within the requested budget amount. CARRIED 5.2 Dust Control on Township Road 804 Deputy Reeve Dyck stated that she received a concern from a resident that lives on Township Road 804 regarding dust control. The road is being used by industrial traffic and is causing dust issues, and there is no dust control on that road. Township Road 804 Dust Issue 720/08/12/14 MOVED by Deputy Reeve Dyck that Council direct Administration to investigate the dust control issue on Township Road 804. CARRIED 5.3 Natural Water Flows on Township Road 840 Reeve Kolebaba commented that there is technology that can detect ephemeral streams, and it may be a good idea to use the technology in the construction of Township Road 840. Doing this may aid in letting water follow the natural water flows in the area. Township Road 840 721/08/12/14 MOVED by Reeve Kolebaba that Council direct Administration to investigate mapping the ephemeral streams on Township Road 840 to incorporate them into the road construction plan. CARRIED 5.4 Garbage Collection in St. Isidore Councillor Duval noted that grass clippings in the hamlet of St. Isidore were refused by staff providing residential garbage collection services. Mat Bergeron responded that grass clippings are at times too heavy for the staff to load in the garbage truck and that is why they were refused. Household Waste Management 722/08/12/14 MOVED by Councillor Duval that Council direct Administration to include information regarding household waste management in the next County newsletter. CARRIED 5.5 Signage at the Nampa Civic Centre Nampa Civic Centre Signage 723/08/12/14 MOVED by Deputy Reeve Dyck that Council direct Administration to work with the Nampa & District Historical Society, and the Village of Nampa to design and install signage at the Nampa Civic Centre. CARRIED 6. ENGINEERING, PLANNING & DEVELOPMENT 6.1 2014 Development Permits List Update, August 7, 2014 2014 Development Permits List Update 724/08/12/14 MOVED by Councillor Tomlinson that Council approve the 2014 Development Permits List updated on August 7, 2014 as presented. CARRIED NORTHERN SUNRISE COUNTY COUNCIL AGENDA AUGUST 12, 2014 Page 3 of 9 6.2 Kelly Bunn, CAO, Town of Peace River, July 29, 2014 RE: Joint Request: Mighty Peace Watershed Alliance (MPWA) Pat’s Creek Watershed 725/08/12/14 MOVED by Councillor Duval that Council participate in a joint application with the Town of Peace River to the Mighty Peace Watershed Alliance (MPWA) for a review of the Pat’s Creek Watershed Basin. CARRIED 9. PROTECTIVE SERVICES 9.1(a) 2013 Northern Sunrise County Protective Services Responses by Type and Station 9.1(b) Historical Response Type Data for Protective Services from 2010-2013 Dave LeBlanc joined the meeting at 10:01 a.m. Protective Services Reports 726/08/12/14 MOVED by Councillor Boisvert that Council receive the 2013 Northern Sunrise County Protective Services Responses by Type and Station, and the Historical Response Type Data for Protective Services from 2010- 2013 reports as presented.