Public Liability 8 Specific Circumstances

The Ultimate Sausage Sizzle Organiser Guide

The Ultimate Sausage Sizzle Organiser Guide The Ultimate Sausage Sizzle BBQ guide Organiser Guide!

No matter what time of year it is, we Aussie’s Dolor love a sausage sizzle and they can be quite Pellentesque sed sem nec dui profitable for your school or club. However, eleifend tristique. there’s a little more to a successful sausage sizzle than just setting up the BBQ and collecting the cash.

All rights reserved. No part of this we’ve put together some tips that will help document or the related files may with organising your sausage sizzle. be reproduced or transmitted in any form, by any means (electronic, photocopying, recording or otherwise) without the prior written permissions of Contents: the publisher.

The information provided within Booking your BBQ 4 this eBook is general by nature Ordering your Supplies 5 and not to be taken as specific Sponsors and Donations 6 advice. We take no legal or other Preparation List 7 responsibility for the application of this general information in your Public Liability 8 specific circumstances. Volunteers 8-9 Promotion & Other revenue Opportunities 10-11 [email protected] Wrap up 12 fundraisingdirectory.com.au

The Ultimate Sausage Sizzle Organiser Guide

Integer metus. Lorem.

Booking your BBQ a bit of an institution here in Australia and who can resist the When you think fundraising smell of sausages and onions sausage sizzle, you think cooking whilst they’re waiting in Bunnings community BBQ’s, but line to vote? Local markets or there are many more even your local supermarket opportunities out there for (e.g., IGA) or smaller shopping sausage sizzle. Some Coles and centres might also be an option. Woolworths supermarkets also Get in touch with the organisers hold regular weekend barbie’s, or management to see if they so get in touch with your local have any opportunities. store or jump online to their website to find out more Due to the popularity of the information and what’s involved. sausage sizzles (and the Local, state or federal fundraising opportunities they government elections are offer), companies such as another great opportunity where Bunnings can often have long you will have a captive audience. waiting lists. If you are not Election day BBQ’s have become already on the list, you will need

The Ultimate Sausage Sizzle Organiser Guide to write a letter – on your If you are doing an all day BBQ, organisations letterhead - to the then the following amounts can activities organiser at your local be used as a guideline for store. They have quite strict ordering, but note that this is a rules about what you can and guide only and you should try to can’t do and what they will supply have someone on standby that and what you need to bring. You can duck off to pick up more will need to attend an information bread, sausages or sauce if night prior to your BBQ and also necessary: give them a copy of your current public liability insurance. • 50kg beef sausages (most sausages are gluten free, Ordering your supplies but it’s best to check with your supplier in case you Don’t think that you need to get are asked by punters on the too fancy when planning your day) sausage sizzle. For $2.50 a • 30 loaves of bread sausage, no one is expecting • 20kg sliced onions (if you “gourmet” and even with the best can’t buy pre-sliced, then of intentions, trust me when I tell ensure these are sliced you you’ll be creating more work the day before) for yourself than • 2ltrs of each of necessary! your condiments (tomato & BBQ Some places like sauce and Bunnings have rules about mustard –many what you can sell, so it’s people love a usually easiest to stick to your bit of mustard basic beef sausages, onions and on their sausage!) bread and a selection of tomato sauce, BBQ sauce and mustard for your condiments. 5

The Ultimate Sausage Sizzle Organiser Guide You will also need to decide whether you will be selling drinks as deals on everything, and don’t think that you well. You can sell are limited to buying from the big these for up to $1.50 supermarkets. Which leads me into my next each and if you buy tip … them on special, that

can be more than Sponsors or Donations 100% profit on each

one. Drinks sales can This element can make a BIG difference to be quite dependent on how profitable your event will be. Local the weather, so take butchers or bakeries are often very willing to this into account when help with fundraisers and will offer big ordering. discounts on pricing or even donate a certain

quantity of bread or sausages, keeping more Again, don’t money in your pocket at the end of the day. overcomplicate it. It’s Make sure that you clearly convey to best to go with about 4 potential sponsors or donors what you are different soft drink fundraising for and don’t be afraid to ask. options (e.g. Coke, diet The worst thing that can happen is that they coke or coke zero, say no. lemonade, Fanta or

lemon squash). Include a diet cola and don’t forget water.

Given the quantities needed, you’ll most likely need to order in advance. Shop around to see where you can get the best

The Ultimate Sausage Sizzle Organiser Guide

Preparation – Have you got everything you need?

Preparation • BBQ Time spent in • Gas bottle (it’s a good idea to have a spare preparation is handy, just in case!) rarely wasted, so • Esky’s (enough for sausages and drinks to be try to foresee kept cold separately – this could be up to 4 potential problems depending on their size) before they eventuate. • Ice (be prepared to do an additional ice run if it’s a hot day) • Trestle tables (at least 2) This is a general list of the gear that • Rubbish bin (with garbage bags) you will need. • Cash float ($100 is a good starting point. You Check with the WILL get the obligatory $50 notes at the organisers at your beginning of the day and you don’t want to get BBQ location for a cleaned out first thing – so be prepared) detailed list of • what they will Rubber gloves (food safety laws required supply and what everyone handling food to wear these, except the you need to money handler) supply. • Oil (spray oils can be less messy) • Serviettes, alfoil, foil trays, paper towels, aprons • BBQ utensils • Hand sanitiser or hand washing facilities • A gazebo if one is not supplied at the location • Signage promoting your organisation and if possible, what you are fundraising for. People can be more willing to put their hand in their pocket if they know what your goal is) • Current public liability insurance

The Ultimate Sausage Sizzle Organiser Guide

Public Liability

Public liability insurance is essential and it’s your responsibility to check whether you are required to provide your own or whether you can arrange to be noted on your location’s Remember!

public liability policy to cover you. Most Volunteers are the lifeblood schools and clubs have their own public of your operation; they will liability insurance and you should check with undoubtedly be the face of the operation so make them your own insurer to make sure your event if feel as comfortable as covered, whether it be at your own site or possible. elsewhere. If your BBQ is off site, you may need to provide a certificate of currency 1 Make sure your proving your insurance is up to date. Don’t volunteers are hydrated. leave it too late to ask for this as some Nothing can ruin an event like needing to call insurance companies can require up to a an ambulance for week or 10 days lead time for this. something as avoidable as heat stroke.

Volunteers – the key to a successful

production line 2 Work with the elements, whether it be cold, heat, If you are running an all day sausage sizzle, rain or even snow. Have the required shelter, you’ll be look at starting around 8.00 or sunscreen etc on hand 8.30am and going through until 3.30 or 4pm. to keep volunteers Be sure to allow half an hour each side of smiling. your start and finish times for set up and clean up. 3 Make it fun! A radio on in the background can A good idea is to break your day down into 2 lighten the mood! It’s up to you! hour shifts with 4 people being needed for each shift – 1 to cook, 1 to handle money and 8

The Ultimate Sausage Sizzle Organiser Guide

2 to serve. This can be adjusted volunteers altogether. Some as necessary, but my advice is of your helpers may be able to don’t have any more than 5 or do more than a 2 hour shift you’ll be on top of each other, or and some less, so adjust your you may end up having numbers as needed. You volunteers standing around doing might choose to have a sign up nothing and feeling like the sheet at your club or school or donation of their time has been there are a number of free wasted. online roster/scheduling sites available to help with online Based on 4 x 2 hour shifts, with 4 sign ups. Your roster can be volunteers required for each shift, as simple as setting up a you’ll be looking for around 16 spreadsheet like this:

To avoid confusion, allocate jobs so that each of your helpers knows ahead of time what they will be doing. Also brief them on any safety requirements to prevent mishaps.

The Ultimate Sausage Sizzle Organiser Guide

Uniforms are a great way to opportunities to increase your promote your school or club and revenue for example: solidify you as a group. If uniforms are not possible, Cake everybody wearing the same stalls – colour shirt, hat or socks will the ever Integer metus. work just as well. Get the kids popular involved by wearing their cake uniforms too, but keep in mind stall is Lorem. that some locations do not allow always children under 16 to be present a byline in or around the BBQ area. winner. Give[Name] your group plenty of notice to prepare themselves Promotion to get stuck into baking or you could even consider asking for Promote your sausage sizzle as donations of ingredients (flour, far and as wide as you possibly eggs, butter etc.) or cash from can to ensure the best results. parents or members who may Use as many outlets as available not be up for baking but still want to you - everything from social to contribute. These can be media to newsletters to flyers passed on the bakers to do their and of course word of mouth. thing. You might even think When it comes to election day about getting the students doing sausage sizzles, there are even some cooking if you have the a number of websites dedicated facilities at your school. to listing your event for free. Remember that, with increasing numbers of allergies, it’s Other revenue opportunities important that you list all ingredients on each item and If your venue and manpower whether they are gluten free. allows, consider other

The Ultimate Sausage Sizzle Organiser Guide

Raffles – If you can source some great prizes (either donated or No two stalls otherwise), you can run a raffle or 2 the same at your sausage sizzle. Do make sure that BBQ stalls are one of the you are clear about prizes, raffle drawing most popular events for times and ensure you get names and phone fundraising, and each one is numbers on tickets so winners can be easily different. It feels almost engrained in Australians contacted. Keep in mind that there are rules lives and is synonymous around raffles so it’s very important to make with many aspects of community. sure that you are clear on the legalities. You can find state by state information about raffle Each community is different rules on our website. however and you should keep your community in mind when planning your Donation tin – Having a event. Maybe the school or donation tin is a really easy club has some beehives out the back. Great, sell that way to get some extra $$’s. honey on the day. Don’t feel like a sausage but still want to contribute? Sponsorship could also provide many changes. If Drop a coin or two into the the baker wants to donate donation tin! Got change rolls and not loaves of bread… Well, rolls it is then. from that sausage you just If you can get a grocer on ordered or the raffle tickets board looks like salad is on the menu. you just bought but no pocket to put it in? Drop it in the donation tin! See? Easy peasy. This guide is for a simple and proven BBQ stall, but there are many ways to Promotional merchandise – Do you have personalise it. Ultimately, it any merchandise you can sell at the same is up to you. time to promote your school or club? T-shirts, pens, wristbands, balloons. Any sales will also add to your profit total.

The Ultimate Sausage Sizzle Organiser Guide

Wrap up

As mentioned earlier, it’s a great idea to have a visual (a sign otherwise) of what you are raising funds for, if it’s possible. When people know what they’re contributing to, they can feel a little more generous. The Wrap-up

Keep records of suppliers, sponsors, Unfortunately as the pack up commences it is all to easy volunteers, profit and loss, quantities of stock to feel the work is done, but and location of leftover stock items (sauces, a few critical tasks are left to napkins, utensils etc.). We call these “handover really make the most of your hard work! A simple notes”. The next sausage sizzle organiser will Facebook post can do most thank you for them! of the work for you!

Don’t forget to thank your sponsors after the event. This simple gesture can be helpful in 1 Keep the community engaged by letting securing future sponsorship or donations from people know how it these suppliers. The same goes for your went! Will the team make it to the volunteers or helpers. When they know they’re competition? Can you efforts are appreciated, they’re more likely to afford the new books for the library now? help next time.

2 At the end of the day, make it fun. Have It’s also a great way to publicly thank your balloons, decorations, music, buskers, jugglers volunteers and sponsors (well, maybe not jugglers – public liability and for their contributions. all!). Nobody wants to give up their time to do something that feels like a chore. Good luck 3 It is also an easy way to and may the sausage gods shine on your BBQ! get people involved in future events. Happy Fundraising! Mandy Weidmann 12