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Here Guests Can Enjoy the Beautiful Views of the Surrounding Mountains

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Here Guests Can Enjoy the Beautiful Views of the Surrounding Mountains THANK YOU FOR YOUR ENQUIRY Congratulations on your engagement and thank you for considering Freedom Hill Family Vineyards as your wedding venue. We would love to be part of your special day and we hope to be able to make it unforgettable. With a picturesque view that overlooks the Simonsberg Mountains, Freedom Hill Winery is sure to give a truly impeccable ambiance creating the feeling of pure bliss and joyful freedom. We look forward to hosting you and your wedding guests and will do our utmost to ensure that you have a distinct, excellent experience. R301, WEMMERSHOEK RO AD, PAARL, 7646 PO BOX 6353 • UNIEDA L , 7 6 1 2 T: 021-886 6895 • F: 021-882 8207• E: [email protected] W: www.freedomhill.co.za (REG NR 1998/03121/07) BTW: 4480172370 PACKAGE CONTENTS: The Venues Venue Rates Venue Fee Includes Venue Fee Excludes Terms & Conditions Directions THE VENUE The venue has a neutral, fresh finish that can be decorated as desired. A large front door opens from the venue to a spacious terrace and a widely spread lawn where guests can enjoy the beautiful views of the surrounding mountains. The venue also includes a beautiful bar area that can be used for extra seating or as a dance floor. The venue can accommodate the following: Up to 80 seated guests with a dance floor in the bar area or on the terrace. Up to 120 guests for a cocktail style function. THE AMPHITHEATRE The amphitheatre located on the lawn outside the venue has a picturesque view of the Simonsberg Mountains and can be used as the wedding ceremony area. VENUE RATES (FULL WEDDING): The wedding ceremony and reception to be held at Freedom Hill, the client has full access to the premises from 08.30 till 00.00 on the day of the wedding. SUMMER WEEKEND RATES: JAN 2016 – APR 2016 & OCT – DEC 2016 – FRIDAY, SATURDAY, SUNDAY & PUBLIC HOLIDAYS 0 – 30 Guests (Seated) R 14 500.00 (Incl. VAT) Venue (Reception Area), Veranda, Lawn & Ceremony Area 31 – 60 Guests (Seated) R 17 500.00 (Incl. VAT) Venue (Reception Area), Veranda, Lawn & Ceremony Area 61 – 80 Guests (Seated) R 20 500.00 (Incl. VAT) Venue (Reception Area), Veranda, Lawn & Ceremony Area 81 – 120 Guests (Cocktail Style Only) R 188.00 p.p. (Incl. VAT) Includes the basic fee for 80 guests plus R 188.00 per extra person MID-WEEK RATES: JAN 2016 – APR 2016 & OCT – DEC 2016 – MONDAY – THURSDAY *NOTE: WINTER RATES (MAY 2016 – SEPT 2016) ARE THE SAME AS THE MID-WEEK RATES* 0 – 30 Guests (Seated) R 12 500.00 (Incl. VAT) Venue (Reception Area), Veranda, Lawn & Ceremony Area 31 – 60 Guests (Seated) R 15 500.00 (Incl. VAT) Venue (Reception Area), Veranda, Lawn & Ceremony Area 61 – 80 Guests (Seated) R 18 500.00 (Incl. VAT) Venue (Reception Area), Veranda, Lawn & Ceremony Area *Winter rates (May 2016 – September 2016) are the same as the mid-week rates 81 – 120 Guests (Cocktail Style Only) R 155.00 p.p. (Incl. VAT) Includes the basic fee for 80 guests plus R 150.00 per extra person OPTIONAL EXTRAS: Full Coordination R6 000.00 (Incl. VAT) The venue coordinator will provide the following services at an additional fee: - Draw up an event sheet containing the schedule for your wedding day, the contact details and items of all suppliers involved, the final floor layout as well as any additional wedding information such as the set-up and breakdown times, the guest list, menu choices etc. - The coordinator will also attend your flower and décor mock-up. - Make follow-up telephone calls to all contracted suppliers one or two weeks before the wedding. - Provide guidance and supervision during your wedding rehearsal as well as on-site supervision and coordination at the ceremony and reception (if conducted at Freedom Hill) for up to 10 hours on the day of your wedding. All rates are subject to change without prior notice. Please note the minimum fees applicable. VENUE RATES (RECEPTION/DINNER ONLY): The Wedding Reception/Dinner ONLY to be held at Freedom Hill, the client has access to the venue for the duration of the reception and set-up times are to be arranged in advance with the venue coordinator. SUMMER WEEKEND RATES: JAN 2016 – APR 2016 & OCT – DEC 2016 - FRIDAY, SATURDAY, SUNDAY & PUBLIC HOLIDAYS 0 – 30 Guests (Seated) R 5 000.00 (Incl. VAT) Venue ONLY 31 – 60 Guests (Seated) R 7 000.00 (Incl. VAT) Venue ONLY 61 – 80 Guests (Seated) R 9 000.00 (Incl. VAT) Venue (Reception Area), Veranda, Lawn & Ceremony Area 81 – 120 Guests (Cocktail Style Only) R 188.00 p.p. (Incl. VAT) Includes the basic fee for 80 guests plus R 188.00 per extra person MID-WEEK RATES: JAN 2016 – APR 2016 & OCT – DEC 2016 - MONDAY – THURSDAY *NOTE: WINTER RATES (MAY 2016 – SEPT 2016) ARE THE SAME AS THE MID-WEEK RATES* 0 – 30 Guests (Seated) R 4 000.00 (Incl. VAT) Venue (Reception Area), Veranda, Lawn & Ceremony Area 31 – 60 Guests (Seated) R 6 000.00 (Incl. VAT) Venue (Reception Area), Veranda, Lawn & Ceremony Area 61 – 80 Guests (Seated) R 8 000.00 (Incl. VAT) Venue (Reception Area), Veranda, Lawn & Ceremony Area 81 – 120 Guests*Winter (Cocktail rates (MayStyle) 2016 – September 2016 ) are the same as the mid R -155.00week ratesp.p. (Incl. VAT) Includes the basic fee for 80 guests plus R 150.00 per extra person All rates are subject to change without prior notice. Please note the minimum fees applicable. THE VENUE FEE INCLUDES: Exclusive use of the estate as well as the following items: CUTLERY: Main 120 x Main Knives & 120 x Main Forks Dessert/Soup 60 x Dessert Spoons & 60 x Soup Spoons CROCKERY (WHITE CONTINENTAL) : Side 60 x Side Plates Starter 60 x Starter Plates Main 60 x Main Plates Dessert/Pasta/Soup 60 x Dessert/Pasta/Soup Bowls Platters 8 x White Platters GLASSWARE: Red Wine 60 x Red Wine Glasses White Wine 60 x White Wine Glasses Champagne Flutes 60 x Champagne Flutes Bar glasses: Tumblers 60 x Tumblers Bar glasses: Highballs 60 x Highball Glasses Bar glasses: Shot glasses 60 x Shot Glasses Glass Jugs 6 x Glass Jugs Ice Buckets 6 x Perspex Ice Buckets FURNITURE: Tiffany Chairs 60 x White Tiffany Chairs and Cushions Wooden Trestle Tables 6 x White Trestle tables (1.2m x 2.4m) Small Wooden Table 6 x White Small Tables Paris Chairs 60 x White Paris Chairs Cocktail Tables 3 x Cocktail Tables OTHER: Napkins 60 x Floral Napkins Generator 1 x Generator in preparation of load shedding BAR: Bar facility - Only Freedom Hill wines to be sold. Managed by Freedom Hill Barmen 2 x Barmen (For up to 60 guests) STAFF: Venue Coordinator 1 x Venue Coordinator for event duration Set-up Staff 1 x Staff Member for event set-up Cleaner 1 x Cleaner prior to event and on event day Security 1 x Roaming Security Guard for event duration THE VENUE FEE EXCLUDES: AVAILABLE FOR HIRE: 3 Piece White Antique Victorian Lounge Suite R350 Basic Sound System (Background music) R350 WAITERS & ADDITIONAL BARMEN: 1 x Waiter per 10 guests to ensure service excellence R65 per waiter 1 x Barman per 30 guests to ensure service excellence R70 per barman 1 x Runner will be required for more than 90 guests R45 per runner Use of areas not specified Pre-ceremony and Pre-drinks Glassware Pre-ceremony and Pre-drinks Crockery and/or Cutlery Table Linen i.e. tablecloths Additional Cutlery, Crockery or Glassware Additional Ceremony or Reception chairs Additional Reception Tables Coffee/Tea (Cups, saucers, milk jugs, tea spoons, coffee, tea) Alcohol and Beverages Set-up of the ceremony reception and pre-drinks areas as well as table set-up Catering Arrangements Décor and Flower Arrangements Stationery Arrangements Photographer and Videographer Additional Lighting, Sound or DJ Services Event Coordination FREEDOM HILL TERMS AND CONDITIONS: BOOKING CONFIRMATION This document serves as a price guideline only once a written confirmation of your booking has been issued and received from Freedom Hill are prices confirmed. Note the venue is subject to availability. To fully secure the venue and the date of the function a non-refundable deposit of 50% is required and is payable within 10 days after receiving your invoice. If the deposit is not received the requested dates will be reopened for other interested parties without any prior notice. All bookings must be done in writing and faxed or emailed to the Freedom Hill Venue Coordinator with the following attached to confirm the booking request: - A copy of the proof of payment for the 50% venue deposit. - A signed copy of the Terms & Conditions. All rates exclude bar and beverage prices as well as menu prices. Please contact us at [email protected] to check the availability of the venue for your requested date. PAYMENTS A 50% deposit of the full package is required to secure the date. A refundable deposit of R 1 000.00 will be required in case of any shortages or losses to the property of Freedom Hill. The remaining balance will be repaid within 10 working days after the function. The balance of the final amount is due 30 days prior to the function. Freedom Hill reserves the right to cancel all bookings should the balance not be paid in time. In case of a bar tab the outstanding beverage bill needs to be settled no later than 24hours after the function. All additional expenses incurred are to be settled in full prior to departure. Unfortunately no cheques will be accepted.
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