Approval of the Purchase of a John Deere 410L Backhoe Loader

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Approval of the Purchase of a John Deere 410L Backhoe Loader

CITY COUNCIL COMMUNICATION AGENDA ITEM 4G SUBJECT: APPROVAL PURCHASE OF A JOHN DEERE 410L BACKHOE LOADER REPLACEMENT DATE: MARCH 02, 2021 PRESENTED BY: KURT KOWAR, P.E., PUBLIC WORKS DIRECTOR SUMMARY: The Public Works Operations Department is recommending the purchase of a John Deere 410L Backhoe Loader from Honnen Equipment Co. The John Deere 410L Backhoe Loader will be equipped with a hydraulic thumb, tamping plate, and a jackhammer. Having this equipment will save hundreds of person- hours over the course of the equipment’s lifetime. The John Deere 410L Backhoe Loader is being purchased from Honnen Equipment Co. in accordance with the Sourcewell Cooperative Purchasing Agreement. The City of Louisville has been a member with Sourcewell since 2008.The John Deere 410L Backhoe Loader Sourcewell number is 032119-JDC and Louisville Sourcewell number is 37525. The equipment that the Operations Division is replacing is a 1996 John Deere 410D (Unit #3411). Unit #3411 is 25 years old and has over 6,237 hours. This backhoe is equipped with a manual transmission that is difficult to use taking more time to get from one jobsite to the next. The controls are worn out making it difficult and unsafe to operate. FISCAL IMPACT: Funds for the proposed equipment are part of the approved 2021 Capital Improvement Program Fund. The proposed 2021 Capital Improvement Program budget provides for $157,500.00. The listed price is for $146,073.00 minus the trade in value for the current Backhoe of $9,500.00 bringing the total purchase price to $136,673.00. Funding is split between three separate sources 50% Water Utility Fund, 30% Fleet Utility Fund and 20% Storm Water Utility Fund. Budget: $157,500.00 New Backhoe: $146,073.00 3411 trade in value: $9,500.00 Purchase Total: $136,673.00 CITY COUNCIL COMMUNICATION SUBJECT: APPROVAL PURCHASE OF BACKHOE REPLACEMENT DATE: MARCH 2, 2021 PAGE 2 OF 2 Accounts: Water Utility Fund $68,336.50 501498-640147 Fleet Management Fund $41,001.90 603312-640000 Storm Water Utility Fund $27,334.60 503499-640147 PROGRAM/SUB-PROGRAM IMPACT: Ensure safe, reliable, great tasting water; properly treated wastewater; effective stormwater control; successfully manage solid waste; and competitive prices for all services. Protect public health and the environment by collecting and treating wastewater in compliance with Federal, State, and Local laws. RECOMMENDATION: Approve staff to initiate a purchase of a John Deere 410L Backhoe Loader from Honnen Equipment Co within the 2021 budget year. ATTACHMENT(S): 1. Backhoe Replacement Quote (Sourcewell Bid) STRATEGIC PLAN IMPACT: Financial Stewardship & ☒ ☒ Reliable Core Services Asset Management ☐ Vibrant Economic ☐ Quality Programs & Climate Amenities ☐ Engaged Community ☐ Healthy Workforce ☐ Supportive Technology ☐ Collaborative Regional Partner CITY COUNCIL COMMUNICATION .

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