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Pulaski County Vote Center Plan 2020

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Pulaski County Vote Center Plan 2020 Pulaski County Vote Center Plan 2020 Pulaski County Election Commission Evelyn D. Gomez, Chairwoman Joshua A. Price, Commissioner Kristi M. Stahr, Commissioner Bryan Poe, Director of Elections 501-340-8383 [email protected] Plan to be submitted to Secretary of State’s Office: September 1, 2020 Establishment of Vote Centers 4.01 Ordinance # xxxx-xx approved by the Quorum Court of Pulaski County: Please see Attachment A 4.02(1) Physical Location of Vote Centers in Pulaski County The Pulaski County Election Commission (“The Commission”) has determined that all current early voting sites will also house election day voting centers for the 2020 General Election. The Commission seeks to provide a safe, efficient, private, accessible, and secure voting experience for all voters and communities within the county. The Commission criteria for the selection of early voting sites and election day voting centers follows recommended best practices, seeking to establish locations that are geographically distributed in populated areas, located close to high traffic areas, are easily recognized within the community, are accessible to all voters, and have sufficient space, parking, and data connectivity to accommodate a large volume of voters. All polling locations listed below meet ADA requirements and will adequately allow voters to vote in private. Vote Center Address City Zip Pulaski County Regional Building 501 W. Markham St. Little Rock 72201 Sue Cowan Williams Library 1800 S. Chester St Little Rock 72206 Dee Brown Library 6325 Baseline Rd Little Rock 72209 Roosevelt Thompson Library 38 Rahling Circle Little Rock 72223 William F. Laman Library 2801 Orange St North Little Rock 72114 Jacksonville Community Center 5 Municipal Dr Jacksonville 72076 Jess Odom Community Center 1100 Edgewood Dr Maumelle 72113 First Christian Church of Sherwood 2803 Kiehl Ave Sherwood 72120 Sidney S. McMath Library 2100 John Barrow Rd Little Rock 72204 Hillary Clinton Children’s Library 4800 W. 10th St. Little Rock 72204 John Gould Fletcher Library 823 N. Buchanan St. Little Rock 72205 Adolphine Fletcher Terry Library 2015 Napa Valley Dr. Little Rock 72212 4.02(2) Electronic Pollbooks Electronic Systems and Software (ES&S) ExpressPoll electronic pollbooks will be used to verify voter registration. Pulaski County has 300 ExpressPoll electronic pollbooks, all of which will be available for use on election day if needed. Each vote center will be supplied with 2-10 electronic pollbooks on Election Day. Election Day polling places will be supplied with 2-3 electronic pollbooks. 4.02(3) Voting Machines ES&S DS200 precinct ballot scanner and tabulator (DS200) and the ES&S ExpressVote ballot marking device (ExpressVote) will be used at each location for casting votes. Each vote center will have a minimum of 1 DS200 and 5 ExpressVotes. Busier locations will have up to 20 ExpressVotes. Effective: July 17, 2020 Page 2 of 40 Last Updated: September 1, 2020 4.02(4) Secure Electronic Connection All voting centers and election day polling locations will use a WIFI hotspot provided by the Commission to connect the electronic pollbooks to the voter registration system. Only election officials will have the passwords for the WIFI hotspots. The WIFI available at the polling locations will be used as a backup if the hotspot malfunctions, or if the data signal at a location is insufficient to provide a reliable connection. Additional hotspots are available as backups for locations that do not have WIFI available. Each location has been tested with a hotspot to verify strength of signal. Please see Attachment B for certification of the electronic connection and voter information update. Originals are filed with the Pulaski County Clerk’s office. Vote Center Secure Electronic Connection Pulaski County Regional Building Hotspot provided, WIFI backup available Sue Cowan Williams Library Hotspot provided, WIFI backup available Dee Brown Library Hotspot provided, WIFI backup available Roosevelt Thompson Library Hotspot provided, WIFI backup available William F. Laman Library Hotspot provided, WIFI backup available Jacksonville Community Center Hotspot provided, WIFI backup available Jess Odom Community Center Hotspot provided, WIFI backup available First Christian Church of Sherwood Hotspot provided, WIFI backup available Sidney S. McMath Library Hotspot provided, WIFI backup available Hillary Clinton Children’s Library Hotspot provided, WIFI backup available John Gould Fletcher Library Hotspot provided, WIFI backup available Adolphine Fletcher Terry Library Hotspot provided, WIFI backup available 4.02(5) Paper Ballots Paper ballots containing all ballot styles will be available for provisional voting at all vote centers. Paper ballots will be provided to all election day polls for regular and provisional voting. Two sample ballot books will be provided to all voting centers. Two copies of each ballot at a poll will be provided to all polling locations as sample ballots. 5.0 Voting Equipment 5.01 Voting Equipment Capacity All ExpressVotes and DS200s used in Pulaski County vote centers have the capacity to store and tabulate every ballot style used in the county during a Preferential Primary Election. 5.02 Voting Machine Quantity, Ballot Accounting, Tabulation, and Auditing Pulaski County has 265 ExpressVotes and 140 DS200s. All machines will be sealed prior to being delivered to the vote centers and polling locations, and the seal numbers documented and recorded in Commission records. The Poll Judge at each location (vote centers and precinct polls) will record the seal numbers from each piece of voting equipment on the election protocol prior to the opening of the polls on election day, and will submit the Effective: July 17, 2020 Page 3 of 40 Last Updated: September 1, 2020 completed election protocol to the Commission office with the election returns after the closing of the polls on election night. One USB drive will be assigned to each DS200 deployed in the county for the election. One USB drive will be installed in a locked compartment in each ExpressVote deployed for the election. The keys and election password for the DS200 will be delivered with the polling location supplies to the Poll Judge of a location separately from the equipment on the weekend prior to election day, with the precinct election/vote center materials. The media will then be packaged with the election returns after the closing of the polls and delivered to the Commission office for tabulation. The Commission will record on a duplicate ballot accounting form the ballot styles and ballot quantities delivered to each vote center and polling location, and will include one copy of the ballots that are delivered to each location, while retaining the other copy in the Commission office. Moreover, the Poll Judges will record the number of paper ballots and ballot cards delivered to each location on the election protocol prior to the polls opening, and will record the number of paper ballots and ballot cards used on the election protocol after the closing of the polls. The Poll Judges will balance the number of ballots and ballot cards delivered against the number of ballots and ballot cards used to ensure 100% accountability prior to the delivery of the election materials and returns to the Commission Office. During the tabulation process on election night, the Commission staff verifies that 100% of election media has been received and tabulated prior to the declaration of unofficial results. In the canvassing period after election day, Commission staff will audit the certificates of return submitted on election night against the electronic count produced during the election night tabulation process. Additionally, all other appropriate records (equipment seal numbers, ballot accounting, etc.) will be reconciled to ensure the absence of any irregularities. 5.03 Deployment of Voting Equipment for Early Voting One DS200 will be assigned to each early voting location. The number of ExpressVotes assigned to each early voting location will vary by location based on historical and anticipated voter turnout. ExpressVotes may be reallocated between locations during the period of early voting based on actual turnout. Early Voting Location DS200s Assigned ExpressVotes Assigned Pulaski County Regional Building 1 20 Sue Cowan Williams Library 1 8 Dee Brown Library 1 8 Roosevelt Thompson Library 1 9 William F. Laman Library 1 15 Jacksonville Community Center 1 10 Jess Odom Community Center 1 10 First Christian Church of 1 10 Sherwood Sidney S. McMath Library 1 8 Effective: July 17, 2020 Page 4 of 40 Last Updated: September 1, 2020 Hillary Clinton Children’s Library 1 12 John Gould Fletcher Library 1 15 Adolphine Fletcher Terry Library 1 10 5.04 Voting Machine Inventory, Election Day Deployment, Voter Statistics, etc. Pulaski County has 140 DS200 Precinct Ballot Scanner and Tabulators, 265 ExpressVote Universal Voting Systems, 300 ExpressPoll Electronic Pollbooks, and 1 DS450 Central Ballot Scanner and Tabulator. 2020 Proposed Vote Centers Early Voting Location DS200s Assigned ExpressVotes Assigned Pulaski County Regional 1 20 Building Sue Cowan Williams Library 1 8 Dee Brown Library 1 8 Roosevelt Thompson Library 1 9 William F. Laman Library 1 15 Jacksonville Community Center 1 10 Jess Odom Community Center 1 10 First Christian Church of 1 10 Sherwood Sidney S. McMath Library 1 8 Hillary Clinton Children’s 1 12 Library John Gould Fletcher Library 1 15 Adolphine Fletcher Terry 1 10 Library All current early voting sites will serve as vote centers on Election Day and voting equipment will be assigned in accordance with the above table. 18 ExpressVotes will be held in reserve to be deployed to vote centers with high turnout, or to replace malfunctioning machines at either vote centers or polling locations. 2020 Election Day Polling Locations Precinct Polling Location Name Address City 1* Jess Odom Community Center 1100 Edgewood Dr. Maumelle 2* Jess Odom Community Center 1100 Edgewood Dr. Maumelle 3* Jess Odom Community Center 1100 Edgewood Dr. Maumelle 4 First United Methodist Church 1201 Edgewood Dr.
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