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Maitland City Council

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Maitland City Council MAITLAND CITY COUNCIL Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Meeting of Maitland City Council will be held in the Council Chambers, Town Hall, High Street, Maitland, commencing at 5.30pm. ORDINARY MEETING AGENDA 23 JUNE 2009 DAVID EVANS GENERAL MANAGER Please note: In accordance with the NSW Privacy and Personal Information Protection Act, you are advised that all discussion held during the Open Council meeting is recorded for the purpose of verifying the minutes. This will included any discussion involving a Councillor, Staff member or a member of the public. ORDINARY MEETING AGENDA 23 JUNE 2009 TABLE OF CONTENTS ITEM SUBJECT PAGE NO 1 INVOCATION...................................................................................................1 2 APOLOGIES AND LEAVE OF ABSENCE .....................................................1 3 DECLARATIONS OF INTEREST....................................................................1 4 CONFIRMATION OF MINUTES OF PREVIOUS MEETING...........................1 5 BUSINESS ARISING FROM MINUTES..........................................................1 6 MAYORAL MINUTE ........................................................................................1 NIL ....................................................................................................................1 7 WITHDRAWAL OF ITEMS AND ACCEPTANCE OF LATE ITEMS OF BUSINESS .......................................................................................................1 8 PUBLIC ACCESS ............................................................................................1 9 GENERAL MANAGER'S REPORTS ..............................................................2 9.1 DLG INTEGRATED PLANNING AND REPORTING FRAMEWORK - MAITLAND 2021 COMMUNITY STRATEGIC PLAN ...................................................................................................2 10 SERVICE PLANNING AND REGULATION REPORTS ...............................13 10.1 DA 07-3130 PROPOSED INDUSTRIAL BUILDINGS, 45 GARDINER STREET, RUTHERFORD RECOMMENDATION: APPROVAL .......................................................................................13 10.2 DA 09-0832 TWO LOT TORRENS TITLE SUBDIVISION, DEMOLITON OF SHED, CARPORT & FERNERY & ERECTION OF GARAGE - 224 PATERSON ROAD, BOLWARRA HEIGHTS RECOMMENDATION: APPROVAL...........46 10.3 DA 09-901 SIGNAGE, AWNING & MINOR ALTERATIONS TO EXISTING BUILDING - LOT 100 AND 101 DP849635, 101-103 NEW ENGLAND HIGHWAY, LOCHINVAR RECOMMENDATION: APPROVAL..................................................64 10.4 ALCOHOL FREE ZONE - MAITLAND CENTRAL BUSINESS DISTRICT ..........................................................................................90 10.5 SITE WASTE MINIMISATION AND MANAGEMENT DEVELOPMENT CONTROL PLAN ................................................110 10.6 THE NAMING OF FRANCIS GREENWAY CREEK .......................145 10.7 DEPARTMENT OF AGEING DISABILITY AND HOME CARE FUNDING AGREEMENT FOR THE JULY 2009- JUNE 2011 PERIOD...........................................................................................149 10.8 MAITLAND REGIONAL ART GALLERY MEMBERS MANAGEMENT PLAN AND RE-DRAFTED CONSTITUTION.......151 Page (i) ORDINARY MEETING AGENDA 23 JUNE 2009 10.9 EXPENDITURE OF SECTION 94 FUNDS .....................................181 10.10 REVIEW OF THORNTON NORTH SECTION 94 CONTRIBUTIONS PLAN 2008 .......................................................187 10.11 CITIES FOR CLIMATE PROTECTION...........................................195 11 ASSETS AND INFRASTRUCTURE PLANNING REPORTS .....................197 11.1 PROPOSED DEDICATION OF LAND AS PUBLIC ROAD.............197 11.2 REGIONAL AND LOCAL COMMUNITY INFRASTRUCTURE PROGRAM FUNDING UPDATE.....................................................200 11.3 STATUS REPORT ON DESIGN OF CAPITAL WORKS PROJECTS......................................................................................206 11.4 PROPOSED ROAD CLOSURE ASHTON GROVE ESTATE EAST MAITLAND ............................................................................209 12 FINANCE AND ADMINISTRATION REPORTS..........................................213 12.1 ACQUISITION BY COUNCIL OF 3 GRANT STREET MAITLAND AND CLASSIFICATION OF LAND. .............................213 12.2 STATEMENT OF INVESTMENTS AS AT 31 MAY 2009 ...............217 13 CITY WORKS AND SERVICES REPORTS................................................225 13.1 PLANT REPLACEMENT PROGRAM .............................................225 14 ITEMS FOR INFORMATION .......................................................................242 14.1 KEY PERFORMANCE INDICATORS - MAY 2009.........................242 14.2 MONTHLY FINANCIAL REPORT - MAY 2009...............................259 14.3 LOCAL TRAFFIC COMMITTEE MINUTES FOR JUNE 2009 ........263 14.4 CORRESPONDENCE ANALYSIS..................................................271 15 NOTICES OF MOTION/RESCISSION.........................................................273 NIL ................................................................................................................273 16 QUESTIONS WITHOUT NOTICE................................................................273 17 URGENT BUSINESS...................................................................................273 18 COMMITTEE OF THE WHOLE ...................................................................274 18.1 LEASE BY COUNCIL OF CAR PARKING AREA CNR CHARLES STREET AND KEN TUBMAN DRIVE MAITLAND FROM THE UNITING CHURCH IN AUSTRALIA PROPERTY TRUST (NSW).................................................................................274 18.2 MOUNT VINCENT LANDFILL.........................................................275 18.3 LEGAL TENDER .............................................................................276 19 CLOSURE ....................................................................................................277 Page (ii) ORDINARY MEETING AGENDA 23 JUNE 2009 PRESENT 1 INVOCATION 2 APOLOGIES AND LEAVE OF ABSENCE 3 DECLARATIONS OF INTEREST 4 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ● The Minutes of the Ordinary Meeting held 9 June 2009 be confirmed. 5 BUSINESS ARISING FROM MINUTES 6 MAYORAL MINUTE Nil 7 WITHDRAWAL OF ITEMS AND ACCEPTANCE OF LATE ITEMS OF BUSINESS 8 PUBLIC ACCESS Page (1) ORDINARY MEETING AGENDA 23 JUNE 2009 9 GENERAL MANAGER'S REPORTS 9.1 DLG INTEGRATED PLANNING AND REPORTING FRAMEWORK - MAITLAND 2021 COMMUNITY STRATEGIC PLAN File No: 29/41 Attachments: 1. Framework Diagram 2. Community Engagement Framework Responsible Officer: David Evans - General Manager Leanne Harris - Group Manager Service Planning and Regulation Monica Gibson - Manager City Strategy Author: April McCabe - Strategic Project Planner EXECUTIVE SUMMARY The draft Integrated Planning and Reporting Framework has been developed with the primary aim to improve all NSW council’s long term community, financial and asset planning. The draft planning and reporting framework will replace the current Management Plan, Social Plan and Annual Reporting requirements with an integrated framework consisting of: • A 10-year Community Strategic Plan; • A Resourcing Strategy – consisting of a 10-year Asset Management Plan; a a 10-year Financial Management Plan and a Workforce Management Plan; • A 4-year Delivery Plan; and • Annual Operational Plan. This report suggests that Council should make a request for inclusion in the group of Council’s required to adopt the Community Strategic Plan by March 2011 and adopt a 4-year Delivery Plan by 30 June 2011. This timing provides a logical fit with Council’s current corporate planning review program and the preparation of the Maitland LEP 2011. A framework of community engagement through a staged approach for the preparation of Maitland 2021 is recommended. The framework outlines the purpose for each stage and will be supported by the preparation of a community consultation plan for each stage, detailing the specific methods of consultation. The preparation of a 10-year vision for the City and Council’s long term planning through an integrated planning and reporting framework enables a more effective approach to the delivery of the identified priorities of the Council, the community and partner government departments and agencies. OFFICER’S RECOMMENDATION THAT 1. Information contained in this report regarding the Department of Local Government’s draft Integrated Planning and Reporting Framework be Page (2) ORDINARY MEETING AGENDA 23 JUNE 2009 DLG INTEGRATED PLANNING AND REPORTING FRAMEWORK - MAITLAND 2021 COMMUNITY STRATEGIC PLAN (Cont.) noted; 2. Council endorse the Maitland 2021–Community Strategic Plan Community Engagement Framework. 3. Council note the request for inclusion in Group 2 which requires adoption of a Community Strategic Plan by March 2011. REPORT The purpose of this report is to provide information regarding the Department of Local Government (DLG) new integrated planning and reporting framework and provide, for endorsement, a Community Engagement Framework specific to the preparation of the Maitland 2021 – Community Strategic Plan that supports the principles of Council’s adopted Community Engagement Strategy 2009. Background The draft Integrated Planning and Reporting Framework has been developed as part of the Local Government Reform Program and proposes changes to the Local Government Act 1993. The primary aim of this reform is to improve council’s long term community, financial and asset planning. The
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